NC - Charlotte: City Council Business Meeting

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City Council Business Meeting

Monday, January 22, 2018

City of Charlotte

Charlotte-Mecklenburg Government Center 600 East 4th Street Charlotte, NC 28202

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Council Chambers

City Council Business Meeting

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Mayor Vi Lyles Mayor Pro Tem Julie Eiselt

Council Member Dimple Ajmera Council Member Tariq Scott Bokhari

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Council Member Ed Driggs Council Member Larken Egleston Council Member Justin Harlow

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Council Member LaWana Mayfield Council Member James Mitchell Council Member Matt Newton Council Member Greg Phipps

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Council Member Braxton Winston II

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Meeting Agenda

January 22, 2018City Council Business Meeting Meeting Agenda

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5:00 P.M. ACTION REVIEW, CHARLOTTE-MECKLENBURG GOVERNMENT CENTER, ROOM 267

Mayor and Council Consent Item Questions1. Staff Resource(s): Randy Harrington, Management and Financial Services

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Time: 5 minutes

Synopsis Mayor and Council may ask questions about Consent agenda items. Staff will address questions at the end of the Action Review meeting.

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Agenda Overview2. Staff Resource(s): Marcus Jones, City Manager

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Broadcasting of Public Forum3. Time: 10 minutes

Community Empowerment Initiative4. Staff Resource(s): Kerr Putney, Police Willie Ratchford, Community Relations Committee Pam Wideman, Housing and

Neighborhood Services
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Time: 20 minutes

Future Action At a subsequent Business Meeting, Council action will be requested on a recruitment campaign.

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Extraterritorial Jurisdictions (ETJs)5. Staff Resource(s): Kim Eagle, City Manager s Office

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Time: 20 minutes

Future Action At a subsequent Business Meeting, Council action will be requested on a new contract.

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Answers to Mayor and Council Consent Item Questions6. Staff Resource(s): Randy Harrington, Management and Financial Services

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Time: 10 minutes

Synopsis Staff responses to questions from the beginning of the Action Review meeting.

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January 22, 2018City Council Business Meeting Meeting Agenda

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Closed Session (as necessary)7.

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January 22, 2018City Council Business Meeting Meeting Agenda

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6:30 P.M. CITY COUNCIL BUSINESS MEETING, CHARLOTTE-MECKLENBURG GOVERNMENT CENTER, CHAMBER

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Call to Order

Roll Call

Introductions

Invocation

Pledge of Allegiance

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January 22, 2018City Council Business Meeting Meeting Agenda

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PUBLIC FORUM, CHARLOTTE-MECKLENBURG GOVERNMENT CENTER, CHAMBER

Public Forum8.

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January 22, 2018City Council Business Meeting Meeting Agenda

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Consent agenda items 18 through 47 may be considered in one motion except for those items removed by a Council member. Items are removed by notifying

the City Clerk.
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9.

Consideration of Consent Items shall occur in the following order: A. Items that have not been pulled, and B. Items with citizens signed up to speak

to the item.

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January 22, 2018City Council Business Meeting Meeting Agenda

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POLICY

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City Manager s Report10.

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January 22, 2018City Council Business Meeting Meeting Agenda

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BUSINESS

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Appointment to the Charlotte International Cabinet11. Action: Vote on blue ballots and return to the clerk at dinner.

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Staff Resource(s): Stephanie Kelly, City Clerk s Office

Explanation One appointment for a partial term in the At-large category beginning immediately and ending June

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30, 2019. - Niketa Mittal, nominated by Council members Ajmera, Mayfield, and Winston - Vanessa Vaugh, nominated by Council members Egleston and

Mitchell
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Attachment(s) Charlotte International Cabinet Applicants

Appointment to the Charlotte Mecklenburg Public Access Corporation

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12.

Action: Vote on blue ballots and return to the clerk at dinner.

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Staff Resource(s): Stephanie Kelly, City Clerk s Office

Explanation One appointment for a partial term beginning immediately and ending July 18, 2019.

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- Jennifer Ames-Stuart, nominated by Council members Driggs and Winston. - Kris Chambers-Woodruff, nominated by Council members Newton and Phipps. -

Oliva Scott, nominated by Council members Ajmera, Egleston, Eiselt, and Harlow.
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Appointment to the Community Relations Committee13. Action: Vote on blue ballots and return to the clerk at dinner.

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Staff Resource(s): Stephanie Kelly, City Clerk s Office

Explanation One appointment for a partial term beginning immediately and ending June 30, 2019.

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- LaToya Evans, nominated by Council members Egleston, Eiselt, Harlow, Mayfield, and Mitchell.

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- Hannah Hasan, nominated by Council members Egleston and Winston. - Savannah Turner, nominated by Council members Bokhari, Driggs, Eiselt, and

Winston.
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Attachment(s) Community Relations Committee Applicants

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January 22, 2018City Council Business Meeting Meeting Agenda

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Appointment to Domestic Violence Advisory Board14. Action: Vote on blue ballots and return to clerk at dinner.

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Staff Resource(s): Stephanie Kelly, City Clerk s Office

Explanation One appointment for a partial term beginning immediately and ending September 21, 2019.

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- Tasha McClarrin, nominated by Council members Ajmera, Driggs, Mayfield, Mitchell, and Winston.

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- Patricia Wiley, nominated by Council members Bokhari, Egleston, and Eiselt.

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Attachment(s) Domestic Violence Advisory Board Applicants

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Appointment to the Mint Museum Board of Trustees15. Action: Vote on blue ballots and return to Clerk at dinner.

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Staff Resource(s): Stephanie Kelly, City Clerk s Office

Explanation One appointment for a partial term beginning immediately and ending July 31, 2019.

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- Bernadette Flavors, nominated by Council members Egleston and Harlow. - Roxanne Trenkelbach, nominated by Council members Eiselt, Mayfield, and

Winston. - Linda Webb, nominated by Council members Ajmera and Phipps.
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Attachment(s) Mint Museum Board of Trustees Applicants

Appointment to Transit Services Advisory Committee16. Action: Vote on blue ballots and return to Clerk at dinner.

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Staff Resource(s): Stephanie Kelly, City Clerk s Office

Explanation One appointment for a three-year term in the Neighborhood Organizational Leader category

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beginning February 1, 2018 and ending January 31, 2021. - Sam Grundman, nominated by Council members Ajmera, Egleston, Eiselt, Harlow, and Newton. -

Omar Valera, nominated by Council members Mayfield, Mitchell, Phipps, and Winston.
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Attachment(s) Transit Services Advisory Committee Applicants

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Mayor and City Council Topics17. The City Council members may share information and raise topics for discussion.

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January 22, 2018City Council Business Meeting Meeting Agenda

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CONSENT

Police Vehicle Lease Services Contract Renewal18. Action: Approve a four year renewal of the Vehicle Lease Services Contract with Wilmar, Inc. for

police leased vehicles.
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Staff Resource(s): Kerr Putney, Police Sherie Pearsall, Police

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Explanation Since 2000, the Charlotte-Mecklenburg Police Department (CMPD) has used an outside vendor to

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provide leased vehicles, primarily for use by undercover units for various police needs. The contract provides CMPD access to a variety of vehicles,

including sports utility vehicles,
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compact and mid-size sedans, and pick-up trucks. The variety of vehicles available, as well as the speed at which vehicles can be swapped, is

required for undercover operations.
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The vehicles under this contract address CMPD s needs which the standard vehicle fleet cannot accommodate.

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On October 27, 2014, City Council authorized the initial four-year term of the contract for an estimated total amount of 460,000.

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Additional Council approval is required to authorize the second four-year extension, which was not included in the original Request for Council

Action.
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The original procurement process and contract included one four-year term with one four-year extension.

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Expenditures for the total renewal term are estimated to be 540,000.

Fiscal Note Funding: CMPD Operating Budget

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January 22, 2018City Council Business Meeting Meeting Agenda

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Medical Supplies for Animal Care and Control19. Action: A. Award a unit price contract to the lowest responsive bidder MWI Veterinary Supply for the

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purchase of medical supplies for one year, and

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B. Authorize the City Manager to renew the contract for up to four, one year terms with possible price adjustments and to amend the contract

consistent with the purpose for which the contract was approved.
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Staff Resource(s): Kerr Putney, Police Charles Bannerman, Police

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Explanation A variety of medical supplies are needed for the Animal Care and Control Division of the

Charlotte-Mecklenburg Police Department to treat animals for injuries, illness, and to maintain the health of animals in their care for court cases,

rabies, quarantines, reclaims, and adoptions.
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On July 14, 2017, the City issued an Invitation to Bid; five bids were received from interested providers. MWI Veterinary Supply was selected as the

lowest responsive, responsible bidder.
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MWI Veterinary Supply will be paid the unit prices set forth in the contract. Annual expenditures are estimated to be 70,000 per year.

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Charlotte Business INClusion No subcontracting goal was established because there are no opportunities ( Part B: Section 2.3 of the Charlotte

Business INClusion Policy).
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Fiscal Note Funding: Police Operating Budget

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January 22, 2018City Council Business Meeting Meeting Agenda

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2017 Assistance to Firefighters Grant20. Action: A. Authorize the Charlotte Fire Department to apply for a grant for the 2017 Assistance to

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Firefighters local grant program for extrication equipment and turnout gear, and

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B. Authorize the Charlotte Fire Department to apply for a grant for the 2017 Assistance to Firefighters regional grant program to enhance regional

radio communications.
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Staff Resource(s): Pete Key, Fire Kevin Gordon, Fire Rich Granger, Fire

Explanation The Assistance to Firefighters Grant is a competitive federal grant program that the Charlotte Fire

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Department (CFD) applies for annually. Under the Assistance to Firefighters grant program, awards are granted at both the local and

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regional level. CFD will apply for both the local and regional programs. Each grant requires a local match which will be met by using existing

equipment and radio
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replacement funding. If awarded, CFD will request City Council authorization to accept and appropriate the federal award

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amounts in the spring of 2018.

Action A-2017 Assistance to Firefighters Local Grant The 2017 Assistance to Firefighters local grant program allows fire and emergency medical

service
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departments to apply for grants for equipment and protective gear. CFD will apply to use the local grant program funding to purchase the following:

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- 431 sets of turnout gear to replace the gear that is approximately 8-10 years old and nearing end of its useful life.

- Extrication equipment to outfit four ladder companies. The local grant would be 90 percent federal share and 10 percent local match.

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- The applications will request a federal award of 951,431.82 - If awarded in full, the 10 percent local match would be 95,143.18 and will come from

existing funding available for equipment.

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Action B-2017 Assistance to Firefighters Regional Grant The 2017 Assistance to Firefighters regional grant program allows fire and emergency medical

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service departments to apply for grants for regional projects. CFD will serve as the host applicant agency and will apply for a regional grant to

enhance the
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coverage and resiliency of radio communications through the purchase of new digital equipment. Participating jurisdictions currently include:

Charlotte, Gastonia, Mooresville, Kannapolis as well as
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Union and Cabarrus Counties. The regional grant would be 85 percent federal share and 15 percent local match.

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- The application will request a federal award of 3.45 million - If awarded in full, the 15 percent match would be 517,500 and will come from

existing

funding for regional radio system enhancements along with proportional support from the participating jurisdictions.

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Fiscal Note Funding: 2017 Assistance to Firefighters Grant, General Community Investment Plan, and Funding from Participating Jurisdictions

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January 22, 2018City Council Business Meeting Meeting Agenda

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Fa ade Improvement Grant at 2122 Freedom Drive21. Action: Authorize the City Manager to negotiate and execute a Business Matching Grant contract, not

to exceed 133,000, with Summit Avenue Freeberry, LLC for fa ade improvements at the former Goodwill Building.
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Staff Resource(s): Patrick Mumford, Economic Development Todd DeLong, Economic Development Lori Lencheski, Economic Development

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Explanation In 2012, City Council approved the Business Corridor Plan Update (the Plan) as a framework for

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improving priority business corridors in the city, including Freedom Drive. The Plan calls for establishing partnerships between public and private

sectors to leverage City
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dollars to meet the City s revitalization goals. The Plan includes Fa ade Improvement and Security Programs that provide matching grants to

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remove blight and reduce the opportunity for crime. In November 2017, the City received an application from Summit Avenue Freeberry, LLC (Owner) for

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a fa ade improvement matching grant. Staff representing Economic Development, Engineering, Planning, Urban Forestry, Code

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Enforcement, Land Development, and CDOT, reviewed the application and agreed the project scope meets the agreed upon goals for blight removal.

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The application includes fa ade improvements that increase the usage from a single tenant to multi-tenant, with new exterior painting, windows/doors

and exterior paving and roof repair. It also includes removing and installing new landscaping.
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The estimated project cost exceeds 1 million and the Owner is eligible for a maximum matching grant of 133,000.

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The Owner has received a Security Grant, which provides a 50 match of applicable expenditures up to 5,000. Working with the Charlotte Mecklenburg

Police Department (CMPD) and the Economic Development Department, the Owner anticipates installing an alarm system with cameras, exterior perimeter lighting, and upgrading other security features such as door locks.
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In making this recommendation, staff considered the following factors: - The property is located along one of the City s priority corridors within

the Business Corridor
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Revitalization Geography. - The property consists of a large warehouse building being renovated for multiple tenants

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located at a key intersection that serves as a gateway into a commercial area and Uptown. - The developer has worked with the City on past projects

that leveraged our funds to ensure
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continued corridor success through additional private investment. - While not part of this application, the owner is working with the City and CMPD

to increase
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security and safety for the project through Security Improvement Grant funds.

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Fiscal Note Funding: General Community Investment Fund (Business Corridor Revitalization Program)

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Attachment(s) Map Rendering of proposed improvements

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January 22, 2018City Council Business Meeting Meeting Agenda

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Mechanical Engineering Design Services22. Action: Approve unit price contracts with the following firms for mechanical engineering design services

for a three-year term:
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- AME Consulting Engineers, PC - Little Diversified Architectural Consulting, Inc. - McCracken Lopez, P.A. - McKim Creed, Inc. - Professional

Engineering Associates, P.A. - RMF Engineering, Inc.
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Staff Resource(s): Mike Davis, Engineering and Property Management William Haas, Engineering and Property Management Steve Marlowe, Engineering and

Property Management
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Explanation Engineering and Property Management is responsible for the operations and maintenance of

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municipal facilities, structures and assets including office, warehouse, storage, parking, vehicle maintenance, communication towers, and public

safety.
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Throughout the year, various mechanical engineering design services are needed for maintenance or minor renovations to City facilities.

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Needs are numerous, on-going and may arise unexpectedly. Examples include new or replacement HVAC equipment, chillers, rooftop systems, heat pumps

and geothermal systems.
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On August 16, 2017, the City issued a Request for Qualifications (RFQ); the City received six proposals from interested professional service

providers.

The six firms selected are the best qualified firms to meet the City s needs on the basis of demonstrated competence and qualification of

professional services in response to the RFQ requirements.
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Existing contracts with design professionals ensures optimal operation of City facilities. Work will be assigned on an as-needed, task order basis.

Firms may be required to provide services on short-notice and under a tight schedule.
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Each of the six contracts will have a term of three years and a budget of 150,000 (total budget for all contracts is 900,000).

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Charlotte Business INClusion The City negotiates subcontracting participation after the proposal selection process (Part C: Section 2.1(h) of the

Charlotte Business INClusion Policy). Each of the Prime firms listed has identified MSBE firms to participate as project scopes are defined, and committed at least 10 percent of the total contract amount to certified firms. Two of the firms selected, AME Consulting Engineers, PC and McCracken Lopez, P.A. are City SBE firms.
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AME Consulting Engineers, PC (SBE): LTArchitecture, PLLC (MBE) (architectural services) Zapata, Inc. (MBE) (engineering services)

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Little Diversified Architectural Consulting, Inc.: Building EnergetiCx, PLLC (SBE) (design reviews/quality control)

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McCracken Lopez, P.A. (SBE): A City SBE may count the work it intends to perform with its own current workforce towards the SBE subcontracting goals

(Part C: Section 3.1 of the Charlotte Business INClusion Policy). McCracken Lopez will perform 100 percent of the contract.
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January 22, 2018City Council Business Meeting Meeting Agenda

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McKim Creed, Inc: Integra Architecture (MBE) (architectural services) Maloney Engineering (SBE) (mechanical engineering services)

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Professional Engineering Associates, P.A.: Richa Graphics (MBE) (printing) Maloney Engineering (SBE) (engineering services)

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RMF Engineering, Inc.: C-Design Inc. (SBE) (architectural services) Structural Capacity (MBE) (structural engineering)

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Fiscal Note Funding: General Community Investment Plan and Engineering and Property Management Operating Budget

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Belmont Center Roof Replacement23. Action: Award a contract in the amount of 315,000 to the lowest responsive bidder Interstate Roofing Company, Inc.

for the Belmont Center Roof Renovation project.
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Staff Resource(s): Mike Davis, Engineering and Property Management William Haas, Engineering and Property Management

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Explanation The existing roof will be removed and a new roof and insulation will be installed at the Belmont

Center, located at 700 Parkwood Avenue. The existing roof was installed in 1993 and has exceeded its life expectancy with recurring water

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leaks. The new roof, insulation, and windows will be in compliance with current building codes, improve

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energy efficiency of the facility, and provide better occupant comfort. The new roof will have a 20-year manufacturer s warranty for water intrusion.

On September 26, 2017, the City issued an Invitation to Bid for the Belmont Center Roof Renovation
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project; five bids were received from interested service providers. Interstate Roofing Company, Inc. was selected as the lowest responsive,

responsible bidder. The project is anticipated to be complete by second quarter 2018.
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Charlotte Business INClusion No subcontracting goal was established because there are no subcontracting opportunities (Part B: Section 2.3 of the

Charlotte Business INClusion Policy).
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Fiscal Note Funding: General Community Investment Plan

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Attachment(s) Map

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January 22, 2018City Council Business Meeting Meeting Agenda

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Design Services for Comprehensive Neighborhood Improvement Projects

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24.

Action: A. Approve a contract in the amount of 300,000 with AECOM Technical Services of North

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Carolina, Inc. (AECOM) for engineering design services for the I-77 West Trade Underpass Enhancement Projects, and

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B. Approve a contract in the amount of 445,000 with AECOM Technical Services of North Carolina, Inc. (AECOM) for engineering design services for the

Five Point Plaza Improvement Project.
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Staff Resource(s): Mike Davis, Engineering and Property Management Veronica Wallace, Engineering and Property Management

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Background The I-77/West Trade Street Underpass Enhancement Project and the Five Points Plaza

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Improvement Projects were identified in the West Trade Street-Rozzelles Ferry Comprehensive Neighborhood Improvement Program. These projects are

located in Council District 2.
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On March 18, 2016, the City issued a Request for Qualifications (RFQ); 20 proposals were received from interested professional services providers.

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On October 10, 2016, City Council approved planning services contracts with AECOM for the West Trade/I-77 Underpass Enhancement Project in the amount

of 215,000 and for the Five Points Plaza Improvement Project in the amount of 180,000.
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As part of the contracts, the City included an option to continue services with the selected consultant as an incentive for good performance.

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AECOM is the best qualified firm to meet the City s needs on the basis of demonstrated competence and qualification of professional services in

response to the RFQ requirements.
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Construction contracts are anticipated to return to City Council for approval in the future.

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Explanation Action A - I-77/West Trade Underpass Enhancement Project

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The I-77/West Trade Street Underpass Enhancement Project will provide transportation enhancements for the existing City LYNX Gold Line, and current

bus, walking and bicycle mobility options.
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Design services include, but are not limited to: - Traffic analysis, - Traffic control, - Preliminary design, - Cost estimates, - Storm drainage

analysis, - NCDOT coordination, and - Final design plans for construction.
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Action B - Five Points Plaza Improvement Project The Five Points Plaza Improvement Project includes creating connections between Johnson C. Smith

University s green spaces and the neighborhood, narrowing roads to make them more pedestrian friendly, and creating better waiting spaces for

transit.
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The improvement area will serve as a space for the public waiting on transit, walking, and biking to the Stewart Creek Greenway, Johnson C. Smith

University, Old Savona Mills, Martin Luther King Park, and businesses along the West Trade Corridor.
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Design services include, but are not limited to: - Traffic analysis,

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January 22, 2018City Council Business Meeting Meeting Agenda

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- Traffic control, - Preliminary design, - Cost estimates, - Structural design, - Storm drainage analysis, and - Final design plans for construction.

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Charlotte Business INClusion Action A: The City negotiates participation after the proposal selection process (Part C: Section 2.1(h) of the

Charlotte Business INClusion Policy). AECOM has committed 12.24 percent ( 36,733.50) of the total contract amount to the following certified firms:
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Neighboring Concepts (MBE) ( 29,290) (streetscape) Joel E. Woods (SBE) ( 7,443.50) (geotechnical)

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Action B: The City negotiates participation after the proposal selection process (Part C: Section 2.1(h) of the Charlotte Business INClusion Policy).

AECOM has committed 9.98 percent ( 44,392) of the total contract amount to the following certified firms:
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Neighboring Concepts (MBE) ( 38,325) (streetscape) Joel E. Woods (SBE) ( 6,067) (geotechnical)

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Fiscal Note Funding: General Community Investment Plan

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Attachment(s) Map

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January 22, 2018City Council Business Meeting Meeting Agenda

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Landscape Maintenance Service Contracts25. Action: Approve landscaping maintenance contracts with each of the following vendors for a three-year

term: A. Champion Landscapes, Inc. (total contract amount over three years is 910,598)
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Center City West District Grounds: 229,320; North District C Medians: 203,060; South District B Medians: 245,778; and South District D Medians:

232,440

B. Roundtree Companies, LLC (total contract amount over three years is 1,366,281) West District Grounds: 366,132; North District A Medians: 267,072;

South District C Medians: 250,380; Oaklawn Cemetery Grounds: 141,900; and CATS Grounds (Bus Park and Ride Lots): 340,797
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C. Southern EEZ Landscaping (total contract amount over three years is 459,056) South District E Medians: 172,432; and South District A Medians:

286,624
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D. Taylor s Landscaping Service, Inc. (total contract amount over three years is 213,980) Government District Grounds: 213,980

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E. Triple L Landscape LLC (total contract amount over three years is 312,975) Evergreen Cemetery Grounds: 198,900; and Pinewood Cemetery Grounds:

114,075.
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Staff Resource(s): Mike Davis, Engineering and Property Management Quin Hall, Engineering and Property Management

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Explanation The City regularly contracts for landscape maintenance services at City-owned facilities and

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properties. On September 1, 2017, a Request for Proposals (RFP) was advertised; proposals were received from

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11 interested service providers, for a total of 14 contracts, for the following areas: - City-owned properties located in the Center City West,

Government District and West
Tagged Passions:contract

District; - City-maintained medians in the north and south districts; - City-owned cemeteries; and - CATS Bus Park and Ride Lots.

Tagged Passions:pets, Public Transit, and parks

Champion Landscapes, Inc., Roundtree Companies, LLC, Southern EEZ Landscaping, Taylor s Landscaping Service, Inc. and Triple L Landscape LLC best

meet the City s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
Tagged Passions:rfp, RFP, and buildings and grounds

Work is anticipated to begin March 1, 2018. Each of the fourteen contracts will have a term of three years; total budget for all contracts is

Tagged Passions:budget and contract

3,262,890.

Center City West District (Council District 2) The contract consists of nine locations including 5th and 6th Street, Settler s Cemetery, West

Tagged Passions:streets, contract, and council

Trade Street, Johnson Wales Way, West 4th Street, Cedar South Yard, 5th Street, Wesley Heights and 5 Points Intersection.

Tagged Passions:streets and trade

Page 18 City of Charlotte Printed on 1/18/2018

January 22, 2018City Council Business Meeting Meeting Agenda

Tagged Passions:council and business

The contract includes turf, shrub, groundcover, perennial, and limited tree maintenance; trash and debris removal; storm debris removal and pickup;

snow and ice removal; and limited tree maintenance.
Tagged Passions:contract, snow, and trees

Government District (Council District 1) The contract consists of five city-owned facilities including Charlotte-Mecklenburg Government

Tagged Passions:contract and council

Center, Charlotte-Mecklenburg Government Center Parking Deck, City Hall, City Hall Park and Charlotte-Mecklenburg Police Headquarters.

Tagged Passions:public safety and parking

The contract includes turf, shrub, groundcover, perennial and limited tree maintenance; annual flower bed design; installation and maintenance;

trash, leaves, and storm debris removal; irrigation maintenance, repair and operation.
Tagged Passions:contract and trees

West District (Council District 3) The contract consists of six city-owned facilities including Animal Care Control, Charlotte Vehicle

Tagged Passions:contract and council

Operations Center, Charlotte-Mecklenburg Police Department - Freedom Division, Charlotte-Mecklenburg Police Department - Steele Creek Division,

Equipment Management Commission/Decommission Facility and Police and Fire Training Academy.
Tagged Passions:public safety, boards and commissions, training, equipment, and facility

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