RI - Providence: Providence Water Supply Board

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Providence Water Supply Board

Board of Contract and Supply Regular Meeting

Tagged Passions:contract

Agenda

Monday, February 5, 2018 2:00 PM City Council Chamber (3rd Floor)

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A. COMMUNICATION FROM DEPARTMENT OF PUBLIC PROPERTY, DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING

Tagged Passions:property and purchasing

WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES

OF RESPECTIVE DEPARTMENTS.

1. From Kathryn Sabatini, Chief of Policy, Office of the Mayor:

Tagged Passions:policy

Dated January 24, 2018, recommending the following high bidders, for

Tagged Passions:RFP and rfp

Summer Learning Program, in a total amount not to exceed 1,190,543.23.

Tagged Passions:program

(Minority Participation is 0 ) (TITLE I SCHOOL IMPROVEMENT 1003

Tagged Passions:education and Title I

(a) CONTINGENT UPON FUNDING, 101-000-55980 CONTINGENT

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UPON FUNDING)

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Boys Girls Club of Providence

YMCA of Greater Providence

Generation Teach Inc.

The B.E.L.L Foundation

2. From Ricky Caruolo, General Manager, Water Supply Board:

Tagged Passions:manager, Utility, utility, and water

Dated January 24, 2018, recommending W. Walsh Company, Inc., low

bidder, for RFP for Cleaning Lining of Water Mains and Replacing

Tagged Passions:RFP, rfp, Utility, utility, and water

Lead Water Services and Water System Appurtenances within the

Tagged Passions:services, Utility, utility, and water

Providence Water Supply Board Distribution System, Mt. Hope (Project

Tagged Passions:Utility, utility, and water

20183 Contract 3-18), in a total amount not to exceed 8,536,000.00 over

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2 years. (Minority Participation is 0 )(848-848-52885).(REQUIRES

CITY COUNCIL APPROVAL)

Tagged Passions:council

3. Dated January 24, 2018, recommending W. Walsh Company Inc., low

bidder, for RFP for Cleaning Lining of Water Mains and Replacing

Tagged Passions:RFP, rfp, Utility, utility, and water

Lead Water Services and Water System Appurtenances within the

Tagged Passions:services, Utility, utility, and water

Providence Water Supply Board Distribution System Fox Point (Project

Tagged Passions:Utility, utility, and water

20181 Contract 1-18), in a total amount not to exceed 4,754,629.00 over

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2 years. (Minority Participation is 0 )(848-848-52885) (REQUIRES

CITY COUNCIL APPROVAL)

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4. Dated January 24, 2018, recommending W. Walsh Company, low bidder,

Tagged Passions:RFP and rfp

for RFP for Cleaning Lining of Water Mains and Replacing Lead Water

Tagged Passions:RFP, rfp, Utility, utility, and water

Services and Water System Appurtenances within the Providence Water

Tagged Passions:services, Utility, utility, and water

Supply Board Distribution System Marieville (Project 20182 Contract 2-

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18), in a total amount not to exceed 3,726,000.00 over 2 years. (Minority

Participation is 0 ) (848-848-52885) (REQUIRES CITY COUNCIL

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APPROVAL)

Board of Contract and Supply Page 2 2/5/2018

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5. From Judith Petrarca, Purchasing Administrator, School

Tagged Passions:administrator, education, and purchasing

Department:

Dated January 10, 2018, recommending Clea Poirier, sole bidder, for RFP

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for Social and Emotional Learning (SEL) Consultant for School Based

Tagged Passions:education and services

Support for the Carl G. Lauro and Mary E. Fogarty Elementary Schools-1

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Year with Two-1 Year Options for Renewal/Federal Programs-Title I

Tagged Passions:Title I and program

SIG-G, in a total amount not to exceed 24,960.00. (Minority Participation

is 0 ) (TITLE I SIG-G)

Tagged Passions:Title I

6. Dated January 19, 2018, recommending Airgas USA, LLC, low bidder, for

Tagged Passions:RFP and rfp

RFP for Welding/Pipefitting Program-Fume Extraction for PCTA/Federal

Tagged Passions:RFP, rfp, and program

Programs-Career and Education Trust Grant, in a total amount not to

Tagged Passions:education, program, and grant

exceed 35,640.70. (Minority Participation is 0 ) (CAREER AND

EDUCATION TRUST GRANT)

Tagged Passions:education and grant

COMMUNICATIONS

Tagged Passions:Communications and communications

7. From Bryan Byrnes, Deputy Superintendent of Parks, Department of

Tagged Passions:superintendent and parks

Parks:

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Deputy Superintendent of Parks Byrnes, under date of January 26, 2018,

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requesting approval of Change Order 1 with E.F. O'Donnell Sons, for

Roger Williams Park Betsey Williams Cottage Renovations, in the amount

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of 27,262.46, due to unforeseen circumstances during the renovations to

the historic structure, for a revised contract amount not to exceed

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242,799.46 (Funds will be 100 reimbursed by the Rhode Island

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Foundation). (Minority Participation is 0 ) (658-658-53401)

8. Deputy Superintendent of Parks Byrnes, under date of January 23, 2018,

Tagged Passions:superintendent and parks

requesting approval of Change Order 1 with Waldo Plumbing and

Heating, for Heating and Cooling Unit Replacement-City Center, in the

amount of 940.00, due to unforeseen repairs to bring the existing heating

system to code compliance, for a revised contract amount not to exceed

Tagged Passions:compliance and contract

20,440.00. (Minority Participation is 0 ) (254-254-52886)

9. From Al Buco, Acting Director of Operations, Department of Public

Property:

Tagged Passions:property

Acting Director of Public Property Buco, under date of January 26, 2018,

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requesting approval to piggyback the State of Rhode Island MPA 165,

with Adonai Spring Water Inc., for Bottled Water, in a total amount not to

Tagged Passions:Utility, utility, and water

exceed 40,000.00. (Minority Participation is 100 ) (VARIOUS

ACCOUNT CODES)

10. Acting Director of Public Property Buco under the date of January 24,

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2018, requesting approval to piggyback the State of Rhode Island MPA

364, with Casey EMI, for Refinishing the Gymnasium Floors at Seven (7)

Recreation Centers, in a total amount not to exceed 26,029.00. (101-

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1801-52940)

Board of Contract and Supply Page 3 2/5/2018

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11. From Bonnie Nickerson, Director, Department of Planning and

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Development:

Tagged Passions:development and Development

Director of Planning and Development Nickerson, under date of January

Tagged Passions:development, planning, and Development

26, 2018, requesting approval to piggyback the Rhode Island Master Price

Agreement 494, for Architectural Rendering Services, with KITE

Tagged Passions:services

Architects, for services to illustrate a development concept for a vacant

Tagged Passions:services, development, and Development

parcel in the downtown area of Providence, in a total amount not to exceed

Tagged Passions:property and downtown

6,500.00. (Minority Participation is 100 ) (101-908-53227)

12. From Michael Borg, Director, Department of Public Works:

Tagged Passions:Public Works and public works

Director of Public Works Borg, under date of January 23, 2018, requesting

Tagged Passions:Public Works and public works

approval of an encumbrance with Cale America, Inc., for parts for meter

repairs for the remainder 2017/2018 Fiscal Year, in a total amount not to

exceed 10,000.00. (Minority Participation is 0 ) (1-101-516-53500)

13. From Commissioner Steven M. Pare, Acting Chief, Fire Department:

Tagged Passions:fire departments and districts

Acting Chief of Fire Pare, under date of January 26, 2018, requesting

approval of Change Order 1 with Greenwood Emergency Vehicles, for

Tagged Passions:emergency

E-One Cyclone II Metro 100 Fire Truck via HGACBuy Contract, in the

Tagged Passions:contract, Public Transit, fire departments and districts, and transportation

amount of 2,000.00, needed for HGAC Order Processing Fee, for a

revised total amount not to exceed 818,170.00. (250-303-52870/250-

1150-18)

14. From Colonel Hugh T. Clements Jr., Chief of Police, Providence

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Police Department:

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Chief of Police Clements, under date of January 25, 2018, requesting

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approval of payment to Police Executive Research Forum, for tuition fees

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associated with the Senior Management Institute for Police (SMIP)

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Course, in which three members of the department will be in attendance, in

a total amount not to exceed 27,900.00. (101-302-52700)

15. Chief of Police Clements, under date of January 26, 2018, requesting

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approval to piggyback the Department of Public Property award, for

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Blanket Contract for Auto Parts, with Action Auto Parts, awarded on July

Tagged Passions:contract and transportation

24, 2017, to address the departments auto part needs through the remainder

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of Fiscal Year 2018, in a total amount not to exceed 75,000.00. (Minority

Participation is 0 )(101-302-54700).

16. From Commissioner Steve M. Pare, Office of the Commissioner of

Public Safety:

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Commissioner of Public Safety Pare, under date of January 26, 2018

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requesting approval to piggyback the State of Rhode Island MPA 419,

with Shanix Inc., DBA Shanix Technology Inc., for the purchase of an

Tagged Passions:purchasing, Technology, and technology

upgrade to the audio/visual system and computer equipment in the

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Commissioner s conference room, in a total amount not to exceed 7,922.17.(392-301-52850;392-0001-18)

Board of Contract and Supply Page 4 2/5/2018

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17. From Ricky Caruolo, General Manager, Water Supply Board:

Tagged Passions:manager, Utility, utility, and water

General Manager Caruolo, under date of January 18, 2018, requesting

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approval of an extension of a contract with EOS Systems, preferred

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vendor, for Sophos Enterprise Anti-Virus Security Software, EOS has had

Tagged Passions:information technology, Information Technology, and security

intricate knowledge of Providence Water's network infrastructure over

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the past 15 years, replacing any of these security components would be

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costly and time consuming, for a total amount not to exceed 40,899.25.

(Minority Participation is 0 ) (875-875-52850)

18. From Judith Petrarca, Purchasing Administrator, School

Tagged Passions:administrator, education, and purchasing

Department:

Purchasing Administrator Petrarca, under date of January 24, 2018,

Tagged Passions:administrator and purchasing

requesting the School Department/Office of Technology/Local for

Tagged Passions:education, Technology, and technology

approval of an extension of an award with Lightower Fiber, LLC, for

Tagged Passions:Telecommunications and telecommunications

Telecommunication Services to provide Internet Access, for four months

Tagged Passions:services, Telecommunications, Internet Access, and telecommunications

March, 2018 through June, 2018, in the amount of 2,800.00, the

extension as of July, 2018 will fall within RITEAF Contract provided by

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the State, E-Rate programs ensures that internet access are available and

Tagged Passions:Internet Access and program

affordable for all private and public K-12 Schools and Public Libraries, for

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a revised total amount not to exceed 11,200.00. (Minority Participation is

0 ) (LOCAL)

19. Purchasing Administrator Petrarca, under date of January 22, 2018,

Tagged Passions:administrator and purchasing

requesting approval for the School Department/Federal Programs-Title II

Tagged Passions:education and program

to enter into a contract with Cengage Learning, for the third and final year

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of implementation to provide supplemental PD services to support

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instructional and pedagogical delivery for middle school Math teachers in

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Grades 6-8 utilizing the Big Ideas Math product that was developed in

Year 2015/2016 at De La Salle Middle School, in a total amount not to

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exceed 15,000.00 for the 2017/2018 school year. (Minority Participation

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is 0 ) (TITLE II)

20. Purchasing Administrator Petrarca, under date of January 23, 2018,

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requesting approval for the School Department/Local to pay Teach for

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America, Inc., for the continuation of an existing partnership between the

School Department and Teach of America to recruit for hard to fill

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teaching positions, these services were approved by the City Council on

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October 9, 2012, Resolution 564, in a total amount not to exceed

122,000.00 for the 2017-2018 school year. (Minority Participation is 0 )

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(LOCAL)

21. Purchasing Administrator Petrarca, under date of January 22, 2018,

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requesting approval for the School Department/Federal Programs/Non

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Publics-Saint Pius-Title II to pay the Yale Center for Emotional

Intelligence, for 4 attendees of a 2 day workshop, to provide school

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administrators the functional skills and tools to bring RULER to St. Pius,

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in a total amount not to exceed 7,500.00. (Minority Participation is 0 )

(TITLE II)

Board of Contract and Supply Page 5 2/5/2018

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22. From Jim Silveria, Chief Information Officer, Information

Technology:

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Chief Information Officer Silveria, under date of January 26, 2018,

requesting approval to reject all bids, received on January 22, 2018, for

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Formax Pressure Sealers and Services, bids submitted were incomplete.

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B. OPENING OF BIDS

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1. City Internal Auditor:

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FINANCIAL IMPACT STUDY OF TAX STABILIZATION

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AGREEMENTS IN PROVIDENCE.

2. Department of Parks:

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HOPKINS PARK ELECTRICAL AND NETTING IMPROVEMENTS.

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3. Department of Parks:

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WATERPLACE PARK SITE IMPROVEMENTS.

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4. Department of Parks:

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RIVERSIDE PARK IMPROVEMENTS.

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5. Department of Public Works:

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KEY CONTROL SYSTEM.

6. Department of Public Works:

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ROAD AND SIDEWALK CONSTRUCTION FOR VARIOUS

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PROJECTS.

7. Department of Public Works:

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CONSTRUCTION MANAGEMENT AND INSPECTION FOR

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VARIOUS PROJECTS.

8. School Department:

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RFP FOR EDUCATION LEADERSHIP CONSULTANT

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SERVICES/FEDERAL PROGRAMS- NELLIE MAE GOVERNANCE

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GRANT.

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Board of Contract and Supply Page 6 2/5/2018

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9. School Department:

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RFP FOR INSTRUCTIONAL PRODUCTS TO SUPPORT AP

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MATHEMATICS PATHWAYS ALIGNED TO PSTA/SATs DOMAINS

Tagged Passions:college prep and curriculum

FOR PROVIDENCE CAREER AND TECHNICAL ACADEMY/LOCAL

TITLE I.

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10. School Department:

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RFP FOR COMMUNITY SUPPORT FOR ETHNIC STUDIES

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COURSES DISTRICT WIDE-FEBRUARY 2018-JUNE 2018/LOCAL.

11. Department of Public Works:

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INTERESTED SUPPLIERS OF SNOW/ICE CONTROL SERVICES

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2017-2018.

C. ADVERTISEMENTS

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TO BE OPENED ON TUESDAY, FEBRUARY 20, 2018:

DEPARTMENT OF PARKS

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PLEASANT VALLEY PARKWAY STORMWATER

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IMPROVEMENTS.

PURCHASE OF NEIGHBORHOOD PARKS SIGNS.

Tagged Passions:purchasing, parks, and neighborhood

AUTOMATIC GATE OPENER-NEUTACONKANUT PARK.

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STREET TREE PLANTING, SPRING 2018.

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FIRE DEPARTMENT

Tagged Passions:fire departments and districts

PRE-EMPLOYMENT PSYCHOLOGICAL TESTING SERVICES.

Tagged Passions:services and employment

SCHOOL DEPARTMENT

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RFP FOR K-5 MATHEMATICS PRODUCTS TO SUPPORT THE

Tagged Passions:RFP, rfp, and curriculum

IMPLEMENTATION OF EUREKA MATH AND ALIGNMENT TO

CCSS FOR THE PROVIDENCE PUBLIC SCHOOL DISTRICT ONE

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YEAR WITH TWO-ONE YEAR OPTIONS/LOCAL TITLE I.

Tagged Passions:Title I

TO BE OPENED ON MONDAY, MARCH 5, 2018:

POLICE DEPARTMENT

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AMMUNITION FOR 2018.

Tagged Passions:Gun Control and gun control

Board of Contract and Supply Page 7 2/5/2018

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SHELTER SOFTWARE PROGRAM TRAINING MODULE FOR

Tagged Passions:information technology, training, program, and Information Technology

PROVIDENCE ANIMAL CONTROL.

Tagged Passions:pets and animal control

WATER SUPPLY BOARD

Tagged Passions:Utility, utility, and water

PURCHASE OF THREE (3) 2018 MID SIZED 4X4 PICK UP TRUCKS.

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PER ORDER THE BOARD OF CONTRACT AND SUPPLY

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Mayor Jorge O. Elorza, Chairman

The foregoing Committee may seek to enter into Executive Session.

Offices and City Council Chambers are accessible to individuals with disabilities. If you are

in need of interpreter services for the hearing impaired, please contact the Office of

Tagged Passions:services

Neighborhood Services at 421-7768 not less than 48 hours in advance of the hearing date.

Tagged Passions:hearing, services, and neighborhood

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