NC - Pinehurst: STRATEGIC PLANNING RETREAT

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STRATEGIC PLANNING RETREAT

VILLAGE COUNCIL AGENDA FOR REGULAR MEETING OF FEBRUARY 13, 2018

ASSEMBLY HALL 395 MAGNOLIA ROAD

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PINEHURST, NORTH CAROLINA 4:30 PM

1. Call to Order.

2. Reports:

Manager Council

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3. Motion to Approve Consent Agenda.

All items listed below are considered routine or have been discussed at length in previous meetings and will be enacted by one motion. No separate

discussion will be held unless requested by a member of the Village Council.
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A. Consider a resolution honoring Jim Lewis for his service on the Historic Preservation Commission for the Village of Pinehurst.

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B. Approval of Draft Village Council Meeting Minutes. 01-23 Regular Meeting 01-23 Work Session

End of Consent Agenda.

4. Council discussion regarding the request for a recall election provision.

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5. Q2 Update on the Status of the FY 2018 Strategic Operating Plan Implementation.

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6. Presentation of Quarterly Financial Statements for the Quarter Ended December 31, 2017.

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7. Presentation of Mid-Year Financial Projections and Budget Amendment.

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8. Other Business.

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9. Comments from Attendees.

10. Motion to Adjourn.

Vision: The Village of Pinehurst is a charming, vibrant community which reflects our rich history and traditions. Mission: Promote, enhance, and

sustain the quality of life for residents, businesses, and visitors.
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Values: Service, Initiative,Teamwork, and Improvement.

CONSIDER A RESOLUTION HONORING JIM LEWIS FOR HIS SERVICE ON THE HISTORIC PRESERVATION COMMISSION FOR THE VILLAGE

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OF PINEHURST. ADDITIONAL AGENDA DETAILS:

FROM: Lauren Craig

CC: Jeff Sanborn

DATE OF MEMO: 2/8/2018

MEMO DETAILS: Attached is a resolution for Council to consider passing honoring Jim Lewis for his service on the Historic Preservation Commission for

the Village of Pinehurst. Mr. Lewis would be invited back at a future Council meeting date to be recognized. ATTACHMENTS:
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Description Resol 18-07 Honor HPC (Lewis)

RESOLUTION 18-07:

A RESOLUTION HONORING THE SERVICE OF MR. JIM LEWIS TO THE VILLAGE

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OF PINEHURST HISTORIC PRESERVATION COMMISSION

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THAT WHEREAS, the Village Council of Pinehurst, North Carolina, wishes to

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acknowledge and express its appreciation to Mr. Jim Lewis for his dedicated service to the citizens

of Pinehurst as a member of the Pinehurst Historic Preservation Commission; and

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WHEREAS, Mr. Lewis was appointed to the Historic Preservation Commission on January

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10, 2012, and as Chairman on April 30, 2014, and served continuously and faithfully from that

time; and

WHEREAS, Mr. Lewis was instrumental in the efficient operation of the Historic

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Preservation Commission, always conducting the Village s business in a courteous, professional

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manner; and

WHEREAS, Mr. Lewis led the charge for a Historic Standards and Guidelines rewrite

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committee for over two years, partnered with staff and a consultant to evaluate the merits for

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splitting the Historic District, and was a key contributor in conversations with the Village Council

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and the National Park Service in an effort to protect the National Historical Landmark status for the

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Village of Pinehurst; and

WHEREAS, Mr. Lewis was involved in many decisions affecting the character of the

community, each time exhibiting sound judgement and concern for the health, safety and welfare of

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the Village of Pinehurst, and its important historic qualities, in his decision-making process.

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NOW, THEREFORE, BE IT RESOLVED by the Village Council of Pinehurst, North

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Carolina, in a regular meeting assembled this 13th day of February, 2018 as follows:

SECTION 1. That the Village Council hereby expresses on behalf of the citizens of

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Pinehurst, deep appreciation and gratitude for the gifts of time, ability, and determination given as

the Chairman of the Historic Preservation Commission.

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SECTION 2. That the Village Manager is hereby directed to have a copy of this Resolution

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presented to Mr. Lewis as a token of our gratitude.

THIS RESOLUTION passed and adopted this 13th day of February, 2018.

VILLAGE OF PINEHURST

VILLAGE COUNCIL

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(Municipal Seal)

By: _____________________________

Nancy Roy Fiorillo, Mayor

Attest: Approved as to Form:

______________________________ ________________________________

Lauren M. Craig, Village Clerk Michael J. Newman, Village Attorney

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APPROVAL OF DRAFT VILLAGE COUNCIL MEETING MINUTES. ADDITIONAL AGENDA DETAILS:

01-23 Regular Meeting 01-23 Work Session

FROM: Lauren Craig

CC: Jeff Sanborn

DATE OF MEMO: 2/6/2018

MEMO DETAILS: See attachments for draft minutes. ATTACHMENTS:

Description 01-23 Regular Meeting 01-23 Work Session

VILLAGE COUNCIL

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AGENDA FOR REGULAR MEETING OF JANUARY 23, 2018

ASSEMBLY HALL

395 MAGNOLIA ROAD

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PINEHURST, NORTH CAROLINA

4:30 PM

The Pinehurst Village Council held a Regular Meeting at 4:30 p.m., Tuesday, January 23, 2018 in the Assembly Hall of Pinehurst Village Hall, 395

Magnolia Road, Pinehurst, North Carolina. The following were in attendance:
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Ms. Nancy Roy Fiorillo, Mayor Mr. John Bouldry, Treasurer Mr. John R. Cashion, Mayor Pro Tem Ms. Judy Davis, Councilmember Mr. Kevin Drum,

Councilmember Mr. Jeffrey M. Sanborn, Village Manager
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Ms. Lauren M. Craig, Village Clerk

And approximately 41 attendees, including 6 staff and 1 press.

1. Call to Order.

Mayor Nancy Roy Fiorillo called the meeting to order.

2. Invocation and Pledge of Allegiance. Pastor Rod Stone from Community Presbyterian Church gave the invocation and Mayor Fiorillo led everyone in

the Pledge of Allegiance.
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3. Reports: Manager

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Jeff Sanborn provided a report on the most recent snow event and how the Village responded. He noted the VIllage dedicated 850 man hours to this

event. He noted 9500 gallons of brine was used, 87 tons of salt and sand was put out on the roads in the aftermath of the storm and 2600 pounds of ice melt was used on sidewalks. He explained the lingering challenge is the cul-de-sac clearing due to capacity and equipment.
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Reminder to the public that the Council has decided to have a Regular Meeting followed by a Work Session at both meetings for the month. He reminded

the public that all are welcome to stay for the work session discussions as they are also public meetings.
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Council

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Mayor Fiorillo said the Sandhills Bridge Players Association had a three day tournament here last weekend and on the busiest day there were no fewer

than 160 people playing bridge in this room and they appreciated the ability to rent Assembly Hall for that.

Councilmember Drum thanked the staff for their work on the snow removal. Councilmember Davis asked a few people to apply to the HPC and the P Z but

she suggests that we post the
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opportunities so people can see the open positions and any special criteria that are needed for the volunteer positions. She also had a meeting with

Katrin Franklin with the Pinehurst Business Partners as the liaison to the Council. She will be meeting with the Beautification Committee next week and several Councilmembers will be attending the Essentials of Municipal Government course.
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4. Honor George Hillier for his service on the Risk Management Committee for the Village of Pinehurst.

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Mayor Nancy Fiorillo presented a resolution honoring George Hillier for his service on the Risk Management Committee for the Village of Pinehurst.

Mr. Hillier thanked the other members on the committee and the Village staff.
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5. Motion to Approve Consent Agenda.

All items listed below are considered routine or have been discussed at length in previous meetings and will be enacted by one motion. No separate

discussion will be held unless requested by a member of the Village Council.
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A. Budget Amendments Report B. Public Safety Reports

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Police Department Fire Department

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C. Approval of Draft Village Council Meeting Minutes. 01-09 Strategic Planning Retreat Follow Up 01-09 Regular Meeting 01-09 Work Session End of

Consent Agenda.
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Upon a motion by Councilmember Cashion, seconded by Councilmember Bouldry, Council unanimously approved the Consent Agenda by a vote of 5-0.

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6. Discuss and consider appointing John Taylor and Mark Parsons to the Historic Preservation Commission and appointing

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Bob Farren as the Chairman. Manager Jeff Sanborn explained the Historic Preservation Commission has the need to fill two vacancies and appoint a new

Chairman. John Taylor and Mark Parsons are being proposed to fill the two vacancies and Bob Farren is being proposed as the Chairman. Council held a discussion with the candidates about their interest in serving on this committee, what the Historic District means to them, and about what they believe the Commission s role is in the community. Upon a motion by Councilmember Cashion, seconded by Councilmember Bouldry, Council unanimously approved Resolution 18-04 appointing members and a Chairman to the Historic Preservation Commission for the Village of Pinehurst by a vote of 5-0.
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7. Discuss and consider appointing Joel Shriberg to the Planning and Zoning Board and Board of Adjustment.

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Assistant Manager Jeff Sanborn explained the need for Council to consider appointing Joel Shriberg to the Planning and Zoning Board and the Board of

Adjustment for the Village of Pinehurst. He explained that Mr. Shriberg served on these boards previously and has been off both boards since January 30, 2017. Council held a discussion with Mr. Shriberg regarding his interest. Upon a motion by Councilmember Bouldry, seconded by Councilmember Cashion, Council unanimously approved Resolution 18-03 appointing Joel Shriberg to the Planning and Zoning Board and the Board of Adjustment for the Village of Pinehurst by a vote of 5- 0.
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8. Consider recommended changes to Fees and Charges Schedule.

Financial Services Director John Frye explained the Village s Fees and Charges Policy calls for periodic review of all fees and charges and staff is

recommending a few changes based on that review. He explained the proposed items for consideration are in the areas of Planning, Public Services, and Parks Recreation. Upon review of the changes, Mr. Frye also explained these fee changes would become effective July 1, 2018 if approved. Council held a discussion about several fees listed in the schedule. Upon a motion by Councilmember Davis, seconded by Councilmember Drum, Council unanimously approved Resolution 18-02 amending the Fees and Charges Schedule for the Village of Pinehurst which will become effective July 1, 2018 by a vote of 5-0.
Tagged Passions:policy, services, council, Public Works, recreation, finance, planning, parks, and public works

9. Review and approve the FY 2019 Balanced Scorecard, FY 2019 Areas of Focus, and the FY 2019-2023 Initiative Action Plans.

Assistant Village Manager Natalie Hawkins explained the need for Council to discuss several items related to the development of the FY 2019 Strategic

Operating Plan based on Council, Board Chairs, and Senior Leadership discussions at the December 14, 2017 Strategic Planning Retreat and the January 9, 2018 Retreat Follow Up Meeting. Council reviewed the proposed FY 2019 Balance Scorecard and the Key Performance Indicators for each objective. The group also reviewed the recommended Areas of Focus: ensure quality residential development, ensure quality business development, maintain high quality streets, and provide recreation programs and events for all ages. Ms. Hawkins noted as we identify opportunities for improvements they will be defined as evaluations, projects, or Initiative Action Plans. Council also discussed the proposed Initiative Action Plans (IAPs) for FY 2019- 2023. Councilmember Davis shared that Council discussed at the retreat follow-up the need to meet quarterly to continue reviewing and discussing the direction of the Village. Upon a motion by Councilmember Bouldry, seconded by Councilmember Cashion, Council unanimously approved the FY 2019 Balanced Scorecard and Areas of Focus as presented by a vote of 5-0.
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10. Discuss and consider approval of an Incentive Reward Program.

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Assistant Village Manager Natalie Hawkins explained at the January 9 Work Session, staff shared a draft Incentive Reward Program for Village

employees. She explained the Senior Leadership Team has created this draft program and provided a memo outlining the details and benefits of the proposal. Ms. Hawkins explained survey data from annual employee surveys which initiated the need to evaluate the need to create a reward and recognition program. Ms. Hawkins explained the Incentive Program
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description which would be tied to the overall organization Balanced Scorecard performance. Ms. Hawkins shared the financial incentive amounts for

the proposed rewards. Council held a discussion about this proposal. Council determined for Senior Leadership Team to meet with Councilmember Bouldry and Councilmember Davis to make a few changes to the program. The next resolution could include specifications about a trial period.
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11. Discuss and consider changes to the Position Classification and Pay Plan.

Manager Jeff Sanborn explained at the January 9 Work Session, staff shared the request to consider changes to the Position Classification and Pay

Plan to accelerate the position request for Performance Management Director to FY 2019 so recruitment can begin prior to July 1, 2018. Angie Kantor, Director of Human Resources, explained the process from the staff recruitment side. Council held a discussion about this request. Mr. Sanborn explained it is his policy to grow and develop internal employees but also to always recruit externally so everyone goes through the same competitive process for all new positions. Councilmember Bouldry suggested the addition of change management to be added to the job description for this new position. Upon a motion by Councilmember Bouldry, seconded by Councilmember Cashion, Council unanimously approved Resolution 18-06 amending the policy on administration of the Position Classification and Pay Plan for the Village of Pinehurst to include the Performance Management Director position by a vote of 5-0.
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12. Discuss and consider changes to the Pinehurst Municipal Code as it pertains to solid waste. Assistant Village Manager Jeff Batton explained staff

has discovered a minor change is needed to our solid waste code as it relates to the use of carts. He said the proposed change would alter the language in the code to align with what the actual intent and practice is regarding the requirement for all materials to be place in the art unless overflow is temporarily allowed to be place adjacent to the carts. Upon a motion by Councilmember Davis, seconded by Councilmember Drum, Council unanimously approved Ordinance 18-01 amending Section 50.03 for Solid Waste containers for the Village of Pinehurst by a vote of 5-0.
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13. Other Business.

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Mayor Fiorillo received a call about the discussion on the recall election and Council suggested scheduling this for a future meeting with Mike

Newman in attendance as well.
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14. Comments from Attendees.

John Root said he is frustrated about seeing stories of Pinehurst and not congratulating us for good things that have been done. He said the decision

about the sidewalk did not have a good explanation. He said spending the money for street repaving and he said his perceptions of the streets is that the cuts by Moore Co. could be improved. He also said incentives need to be drawn up correctly because it would be difficult to do this based on a group or department.
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John Taylor said with respect to the BSC, the Village may want to go through a target setting exercise. He said he is not in opposition to the

Community Center but he wants to know what alternative uses there would be for those funds. He said he is a big fan of incentive compensation and does not have experience with government plans but did not support using the business survey, which is not statistically valid, in an incentive program. He said the lower you set the goals, the greater likelihood you d be compensated. He said the purpose of the BSC was never to drive compensation so be careful creating a formula out of them to drive financial reward.
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Lynn Goldhammer asked about the sidewalk issues on the BSC and whether they are looking to score the improvement of existing sidewalks or increasing

the number of sidewalks and she doesn t think it is a good fit for the BSC. She also said she wrote a letter to the editor about the explosion of litter in the area and this is a big issue. She said 250- 500 doesn t make that much difference on one person but the total is significant.
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Jeanne Casinella said we have talked a lot about priorities and said governments should look at the security of the community as a top issue. She

said as we grow, we are growing by being surrounded by crime. She said crime is happening in Pinehurst and Police Departments across the area are hiring more Police Officers because there is a need for it and quickly. She said quality home building is not happening and they do not enhance the community.
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Collette Kolinksy said she brought up this topic yesterday and Senate Law 25 applies that the legislature passed that you cannot dictate the colors

and structures of houses. She said there is nothing attached to this that applies to clear cutting. She also said rental properties can be regulated and several cities in North Carolina are doing this.
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15. Motion to Adjourn. Upon a motion by Councilmember Drum, seconded by Councilmember Davis, Council approved to adjourn the Regular Meeting by a

vote of 5-0 at 7:00pm.
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Respectfully Submitted,

Lauren M. Craig

Village Clerk

Vision: The Village of Pinehurst is a charming, vibrant community which reflects our rich history and traditions.

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Mission: Promote, enhance, and sustain the quality of life for residents, businesses, and visitors. Values: Service, Initiative, Teamwork, and

Improvement
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VILLAGE COUNCIL

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AGENDA FOR WORK SESSION OF JANUARY 23, 2018

ASSEMBLY HALL

395 MAGNOLIA ROAD

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PINEHURST, NORTH CAROLINA

IMMEDIATELY FOLLOWING REGULAR MEETING

The Pinehurst Village Council held a Work Session at 7:05 p.m., Tuesday, January 23, 2018 in the Assembly Hall of Pinehurst Village Hall, 395

Magnolia Road, Pinehurst, North Carolina. The following were in attendance:
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Ms. Nancy Roy Fiorillo, Mayor Mr. John Bouldry, Treasurer Mr. John R. Cashion, Mayor Pro Tem Ms. Judy Davis, Councilmember Mr. Kevin Drum,

Councilmember Mr. Jeffrey M. Sanborn, Village Manager
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Ms. Lauren M. Craig, Village Clerk

And approximately 28 attendees, including 5 staff and 1 press.

1. Call to Order.

Mayor Nancy Roy Fiorillo called the meeting to order.

2. Discuss the partnership with Given Memorial Library and the Village of Pinehurst. Audrey Moriarty, Director of the Given Memorial Library and

Tufts Archives, introduced the members of the board in attendance. Ms. Moriarty gave a brief organizational history. Ms. Moriarty said the library appreciates the financial gifts from the Village over the last several years. She said the library has an unsustainable business plan and they are facing donor fatigue due to the Great Expectations plan issues. She said they have outgrown room for their collection, space for young and adult people, meeting spaces, lack ADA compliance, not enough technology, no ability for future growth, and no flexibility. She shared a best practice that a community library should have 0.9sf per person for the entire population of the municipality. She gave a comparison of the Southern Pines Library vs. Given Memorial Library. She explained the need for the library to partner with the Village of Pinehurst and Council held a discussion with the library. Council discussed the opportunity to reevaluate the current term sheet and other possibilities for a phased plan. The Mayor noted a time sensitive issue regarding the Village s plans to borrow money to build the Community Center. The group determined create a smaller group to solve the immediate problems and then work on a long term solution. Council discussed viewing specific the timelines and dollar figures to determine the options for funding at a meeting in the immediate future. Ms. Moriarty, Jeff Sanborn, John Frye, Mayor Fiorillo, Councilmember Davis, and two members from the library board were selected to form the working group.
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3. Other Work Session Business.

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Manager Jeff Sanborn explained the need to discuss the methodology for selecting a Long Range Comprehensive Plan consultant and Ms. Hawkins reviewed

the information provided in the packets. Council discussed the material and made several suggestions for organizing the information for the consultants. Council also discussed how the interviews will be conducted. Ms. Hawkins explained the suggested selection process that staff has identified. Council determined to schedule a separate evaluation meeting following all of the interviews.
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4. Motion to Adjourn. Upon a motion by Councilmember Bouldry, seconded by Councilmember Davis, Council approved to adjourn the Work Session by a vote

of 5-0 at 8:40pm.
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Respectfully Submitted,

Lauren M. Craig

Village Clerk

Vision: The Village of Pinehurst is a charming, vibrant community which reflects our rich history and traditions.

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Mission: Promote, enhance, and sustain the quality of life for residents, businesses, and visitors. Values: Service, Initiative, Teamwork, and

Improvement
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COUNCIL DISCUSSION REGARDING THE REQUEST FOR A RECALL ELECTION PROVISION.

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ADDITIONAL AGENDA DETAILS:

FROM: Lauren Craig

CC: Jeff Sanborn

DATE OF MEMO: 2/8/2018

MEMO DETAILS: The Village Council received a letter and petition from Deb Wimberly on July 14, 2017 asking the Village Council to contact

Representative Jamie Boles in collaboration with Senator Tillman to initiate the step in the legislative process to allow the Village to amend the Municipal Code to incorporate a Recall Provision. The Council will hold a discussion about this request along with the Village Attorney, Mike Newman.
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Q2 UPDATE ON THE STATUS OF THE FY 2018 STRATEGIC OPERATING PLAN IMPLEMENTATION.

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ADDITIONAL AGENDA DETAILS:

FROM: Natalie Hawkins

CC: Jeff

DATE OF MEMO: 2/8/2018

MEMO DETAILS: This agenda item represents the Q2 update on the status of the implementation of the FY 2018 Strategic Operating Plan (SOP) Initiative

Action Plans (IAPs). The attached report indicates the status of Initiative Action Plans at December 31st:
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9 - In progress and on schedule (82 ) 2 - In progress and not on schedule (18 )

The attached report also indicates the status of metrics, relative to quarterly performance projections, for the FY 2018 IAPs that help staff and

Council monitor the achievement and effectiveness of Initiative Action Plans throughout the year. Overall, 10 out of 11 (or 91 ) Initiative Action Plans achieved the projected performance results in Q2 FY 2018.
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The only Initiative Action Plan modifications recommended this quarter are to eliminate two IAPs that the Council discussed during the Council

Strategic Planning Retreat and Follow Up Meeting. These include the Pedestrian Connectivity and Street Lighting IAPs. Although both of these are stated Areas of Focus for FY 2018, Council discussed using the Long Range Comprehensive Plan Process as a means to determine resident desires for these expanded services.
Tagged Passions:streets, services, council, Pedestrian, strategic, planning, traffic, and streetscape

The attached report also indicates key observations based on Senior Leadership's review of the Q2 FY 2018 results and implementation status at our

Quarterly Strategy Session.
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Finally, during our quarterly review of performance, staff identified a recommendation to eliminate one Key Performance Indicator (KPI) from the VOP

Balanced Scorecard. This KPI is the Employee Engagement Index. Because the Village utilized an outside firm to conduct this year's Employee Survey and engagement levels are gauged on a much broader set of survey questions instead of just the six survey questions this KPI was based on, staff recommends removing this KPI from the FY 2018 VOP Balanced Scorecard. Council may recall that this KPI has already been removed from the FY 2019 VOP Balanced Scorecard that Council approved last month.
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I look forward to discussing this update with the Council at your meeting on February 13th. ATTACHMENTS:

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Description

Q2 FY 2018 Strategic Operating Plan Update

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Village of Pinehurst Strategic Operating Plan Update

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Q2 - FY 2018

VILLAGE OF PINEHURST www. vopnc.org

Q2 FY 2018 Strategic Operating Plan Update Page 1

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FY 2018 Strategic Operating Plan Overview

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Village Council

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Each year, the Pinehurst Village Council adopts a Strategic Operating Plan which indicates the Village s

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plans to achieve our vision and mission. The Strategic Operating Plan covers the fiscal year that begins

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on July 1 and also includes a five-year financial plan.

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Vision, Mission, and Values

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The vision is what the Village intends to be and the mission is what the Village must do to achieve that

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vision. The Village s core values are the guiding principles and behaviors that embody how Village

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employees and volunteers are expected to operate as they provide services.

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Balanced Scorecard

The Village uses a Balanced Scorecard (BSC) to integrate strategic planning and resource allocation. The

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BSC contains goals, objectives, and key performance indicators in four perspectives to ensure a balanced

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approach to evaluating the achievement of organizational strategy:

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1. Customer

2. Internal

3. Workforce

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4. Financial

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Q2 FY 2018 Strategic Operating Plan Update Page 2

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FY 2018 Balanced Scorecard

FY 2018 Goals

The FY 2018 Balanced Scorecard contains 9 strategic goals in the four perspectives.

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FY 2018 Areas of Focus

Each balanced scorecard goal has one or more strategic objectives. Strategic objectives indicate how we

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will achieve the Village goals. In FY 2018, the Village Council identified four strategic objectives as

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Areas of Focus AOF:

1. Guide appropriate growth and redevelopment,

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2. Provide interconnected greenway trails, bike paths, and sidewalks,

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3. Maintain high quality streets, and

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4. Provide recreation programs, leisure activities, and cultural arts events for all ages.

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Q2 FY 2018 Strategic Operating Plan Update Page 3

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FY 2018 Initiative Action Plans (IAPs)

Status of FY 2018 Initiative Action Plans at December 31, 2017

The 2018 Strategic Operating Plan originally included 13 Initiative Action Plans (IAPs) for FY 2018.

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Initiative Action Plans are those defined and measurable activities needed to accomplish our strategic

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objectives that involve a significant amount of financial and/or staff resources or have a significant

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community impact over the five-year period. The status of FY 2018 IAPs and indication if metrics

projections were achieved in Q2, including one IAP that was carried forward from the previous year are

indicated in the table below:

Goal IAP Description

Q2

IAP Status Q2 Comments

Metrics Proj. Met

C us

to m

er

Safeguard the community

Traffic pre-emption program

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Submitted application to NCDOT for this year's traffic pre-emption controls in 06/17; Still awaiting a contract and pricing from NCDOT that was

expected by 12/31/17
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Ensure Pinehurst is a

premier residential community

Community Aesthetics Multi-phased landscaping plan for Hwy 211 was reviewed with Beautification Committee in Q1 and with NCDOT in Q2

Long Range Comprehensive and Land Use Plan (Combined) AOF

Received 11 consultant proposals to facilitate Long-Range Comprehensive Plan by 12/15/17 as planned

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Ensure a thriving

business community

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Commercial streetscape enhancements

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Installed landscaping ahead of schedule, but Duke Energy did not complete installation of street lights by 12/31/17 as planned (were installed in

January); street signs will be installed in Q3
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Provide multi- modal

transportation systems

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Pedestrian Connectivity AOF Based on Council direction at Strategic Planning Retreat, this project is being removed from FY 2018 Initiative Action

Plans
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Street lighting AOF Based on Council direction at Strategic Planning Retreat, this project is being removed from FY 2018 Initiative Action Plans

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Transportation Improvements

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Quarterly transportation briefing to the Village Council was held as planned in Q2

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Maintain an active, healthy

community Recreation facilities AOF

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Selected a design firm in Q2 for Community Center as planned; Completion of Cannon Park parking lot pavement was put on hold due to pending PES

relocation, but is now scheduled for Q3
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In te

rn al

Professionally manage a high

performing organization

Transparent operations Launched Clear Gov financial dashboards in Q1; no other actions were planned for Q2

Tagged Passions:finance

Permitting Inspections Process Improvements

BIRDIE team met several times during Q2; the team has selected software programs to evaluate and identified preliminary recommendations based on data

and best practices reviews
Tagged Passions:information technology, program, and Information Technology

Civic Engagement (CARRYFORWARD)

Created the Guide to Getting Involved learning guide in Q2, with three more planned by the end of FY18

W or

kf or

ce

Attract retain an engaged workforce

Tagged Passions:workforce

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