The purpose of this memorandum is to request approval from the City Commission for approval of a Professional Services Agreement with Strand Associates, Inc. for Design, Construction Administration and Construction Inspection during the Kentucky Avenue Phase 3 project and to authorize the Mayor to sign all related documents. There are two sewer interceptor lines supplying the wastewater treatment plant. One is a 27-inch vitrified clay line installed in the 1950 s and the other is a 30-inch to 48-inch concrete line installed in the early 1980 s. Both lines have been evaluated and are exhibiting signs of decay and distress. Phase 1 and 2 of this project is designed to install a new 48-inch line in a new route to replace the 1950 era 27-inch line and upsize part of the 1980 era line to 42-inch. Phase 3 will rehabilitate deteriorated sections to extend the life of the line. The engineer s estimate for construction is 4,905,000 for all 3 phases. This is the last phase of the Kentucky Avenue project to insure that the interceptor lines in Bellepoint that directly feed the treatment plant are in reliable condition to convey sewage to the plant. Funds are available in account 300.68.56555, the budget for this account is 9,310,000.00 and as of January 1, 1,628,818.00 has been expended or encumbered. The project has been awarded a KIA loan of 4,905,000.00 (Sewer). Attachments: Professional Services Agreement Suggested Disposition: Receive and File; Approve
The purpose of this memo is to request approval from the City Commission for Change Order No. 1 to a contract with Culy Construction for additional services in the Manhole Rehabilitation project, to extend the completion date to May 11, 2018, and authorize the Mayor to sign all related documents. In June 2017, the Commission approved a construction contract with Culy Contracting, Inc. for construction services to rehabilitate manholes in the Indian Hills, Cardinal Hills, Tierra Linda and Two Creeks Lower neighborhoods. Work includes Lining 870 vertical feet of manholes, 2 point repairs, 300 feet of lateral line replacements, 12 new manholes, and 990 miscellaneous manhole repairs. The Indian Hills, Cardinal Hills, Tierra Linda and Two Creeks Lower neighborhoods have all had the rehabilitation of the sewer pipes completed and manholes are the last portion of the public sanitary sewer infrastructure targeted for I/I elimination through rehabilitation. There are two parts to this change order. One is additional scope of work requested by the owner and the other is a time extension due to weather delays. The additional scope included rehabilitation items that the department discovered needed to be done in the Two Creeks neighborhood as well as some reconstruction of manholes that could not be lined as originally bid. The net increase in cost is 1,207.45 as shown on the attached Change Order No. 1. The contractor has completed all of the work they can until warmer weather returns. The product that is being used to rehabilitate the manhole, a cementitious lining product, can only be applied as temperatures stay above 40 degrees. They plan to return to work in March weather permitting and complete the work by May 11, 2018. This project is included in the current budget. Funds are available in account 300.68.56555 which has a total budget of 9,310,000.00 and as of December 31st, 1,628,818.00 has been expensed and encumbered (Sewer). Attachments: Change Order 1 Suggested Disposition: Receive and File; Approve
The purpose of this memorandum is to request City Commission approval for a proposed sewer extension to serve 10 Hudson Hollow Rd in Frankfort Kentucky and to authorize the Mayor to sign all documents related to the contract. The Sewer Department has received application for plan review with plans to provide service for 10 Hudson Hollow Rd. The developer is FLYER1 LLC, 7316 Lagrange Road, Louisville, Kentucky 40222, who is proposing senior care apartments. The sewer plans have gone through the first review and Sewer personnel are working with the contractor to make changes for the final plan. The proposed extension would consist of 2 new manholes and 75 linear feet of 8-inch PVC gravity sewer main. This will serve 4 new apartment buildings that are proposed to be built on the property. The developer will cover the cost of the sewer installation and then dedicate the line and manholes to the Sewer Department at no cost to the city. Additional customers added by this sewer extension will increase revenue (Sewer). Attachments: Sewer Extension Contract Suggested Disposition: Receive and File; Approve
The purpose of this memorandum is to request approval from the City Commission for Amendment 2 to a Professional Agreement with AECOM for the completion of design service for the Home Depot pump station project and to authorize the Mayor to sign all related documents. In May 2013 the Sewer Department entered into a contract with AECOM to perform a preliminary assessment of the Home Depot pump Station. In November 2014 the City approved Amendment 1 which provided for design of the replacement of the Home Depot pump station. Original Agreement 31,533.00, Amendment 1 99,220.00, Amendment 2 90,050.00, total of 220,823.00. During design there was found to be a significant capacity issue in the line that the pump station is currently pumping into. The subject line goes through the parking lot of Franklin Square Shopping Center and looking at the cost of pavement replacement and disruption to the local businesses, it was estimated to be cheaper and more desirable to construct a new line behind the shopping center in order to minimize disruption to businesses. A benefit to this reroute and new line will be the creation of sewer availability to a large piece of property for potential future development. The cost of this amendment is 90,050.00. Funds are available in account 300.68.56555 (Sewer). Attachments: Amendment 2 (draft) Suggested Disposition: Receive and File; Approve
The purpose of this memorandum is to request approval from the City Commission for Amendment 2 to a Professional Agreement with AECOM for the completion of design service for the Poplar Creek pump station project and to authorize the Mayor to sign all related documents. In May 2013 the Sewer Department entered into a contract with AECOM to perform a preliminary assessment of the Poplar Creek pump Station. In November 2014 the City approved Amendment 1 which provided for design of the removal and redirection of flow from the Poplar Creek pump station. Original Agreement 21,701.00, Amendment 1 61,840.00, Amendment 2 13,450.00, total of 96,991.00. During design the potential development of a currently unserved lot was brought to the department s attention. This amendment is for AECOM to reroute the designed sewer to provide sewer to provide sewer access to the potential development. The cost of this amendment is 13,450.00. Funds are available in account 300.68.56555 (Sewer). Attachments: Amendment 2 (draft) Suggested Disposition: Receive and File; Approve 9. SCADA, NPW System and Emergency Generator Change Order 5 The purpose of this memo is to recommend the authorization of Change Order 5 to SCADA, NPW System and Emergency Generator Contract with Herrick Co. and to authorize the Mayor to sign all related documents. In January 2011 the Sewer Department experienced the first power outage of both incoming lines at the wastewater treatment plant. Subsequent to this power failure the Department entered into a contract with HMB to evaluate alternatives for providing emergency power to the wastewater treatment plant in the event of a power failure. During design of the backup generator it was recommended that the Department consider installation of a SCADA system since during installation of the emergency generator conduit for the SCADA
This memo is to request commission approval of a professional services agreement with Hazen and Sawyer to complete bidding and construction phase services for the Holly Hills and Meadowview I I reduction project, and for the Mayor to sign all related documents. In April 2012 the Sewer Department entered into a contract with Obrien and Gere (OBG) to perform an SSES of the Holly Hills and Meadowview subdivisions. It was determined from the SSES performed by OBG that the collection system serving the Holly Hills and Meadowview service areas are suffering from excessive I I. OBG s contract included design services, development of bid documents for the rehabilitation of identified deficiencies and for the provision of bidding and construction phase services. The total amount in their contract was 277,477.50. OBG has closed their Kentucky office and has not completed bidding and construction phase services. They have submitted final stamped plans and specifications for us to submit for public bidding. Many of the OBG employees have now been employeed by Hazen and Sawyer. OBG recommended assigning the contract to Hazen and Sawyer in order to complete this work. Hazen and Sawyer preferred a new professional services agreement so that they could include appropriate language about responsibility for the design. OBG still has offices open and will be responsible for their stamped design. Hazen and Sawyer will be responsible for overseeing and managing construction. OBG had fees broken down in their original proposal for all phases of the project. They had estimated 179,720.00 for Construction Phase services. Their open purchase order has 176,070.64 remaining. Many of the OBG staff has been employed by Hazen and Sawyer. OBG recommended assigning their Professional Services Agreement to Hazen and Sawyer to complete the work. In order to more clearly identify responsibilities, Hazen and Sawyer will have a new Professional Services Agreement rather than an assignment of contract. They have submitted a fee of 133,530.00 plus time and materials in accordance with the attached rate schedule for KIA funding requirements, not to exceed 20,000, for a total not to exceed price of 153,530.00. Note that the OBG purchase order has 176,070.64 remaining for this work so the Hazen agreement is well within the budgeted cost for the remaining work. Funds are available in account 300.68.56555. The budget for this account is 9,310,000.00 and as of January 31, 2018, 1,918,414.00 has been expended or encumbered (Sewer). Attachments: Professional Services Agreement Suggested Disposition: Receive and File; Approve
Housing Authority The Frankfort Housing Authority has requested annually by letter from the Executive Director of the Housing Authority a waiver of the payment in lieu of taxes (PILOT). Based on assessed property values, per the PVA website , the Frankfort Housing Authority property tax due the City would be approximately 18,000.00 for 2014 2015. The letter dated 7/6/17 requests a waiver of payment of the PILOT of 24,290.58 for 2014 23,157.25 for 2015 which appears to include taxes from other agencies. The Kentucky Housing Authority requires that this letter be approved annually by the City Commission to receive their Annual Overhead Allocation money from the Federal Government (Finance). Attachments: PILOT letter Suggested Disposition: Receive and File; Approve
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