TX - Plano: Regular Meeting

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  • 08/23/18 at 5:00 am City Council City of Plano: 1520 K Ave, Plano
  • 08/18/18 at 12:00 pm CITY COUNCIL City of Plano: 1520 K Ave, Plano
  • 08/18/18 at 8:00 am CITY COUNCIL City of Plano: 1520 K Ave, Plano
  • 08/18/18 at 8:00 am CITY COUNCIL City of Plano: 1520 K Ave, Plano
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Regular Meeting

C
I T Y C O U N C I L 1520 K Avenue, Plano, Texas 75074

Senator Florence Shapiro Council Chambers DATE: February 12, 2018

CALL TO ORDER

INVOCATION:

PLEDGE OF ALLEGIANCE / TEXAS PLEDGE: Cub Scout Pack 200 - Haun Elementary

OUR MISSION - THE CITY OF PLANO IS A REGIONAL AND NATIONAL LEADER, PROVIDING OUTSTANDING SERVICES AND FACILITIES THROUGH COOPERATIVE EFFORTS THAT ENGAGE OUR CITIZENS AND THAT CONTRIBUTE TO THE QUALITY OF LIFE IN OUR COMMUNITY. The City Council may convene into Executive Session to discuss posted items in the regular meeting as allowed by law.
Tagged Passions:education, services, and council

CERTIFICATES OF APPRECIATION

Cultural Affairs Commission Cheryl Pellett

Tagged Passions:boards and commissions

COMMENTS OF PUBLIC INTEREST

This portion of the meeting is to allow up to five (5) minutes per speaker with thirty (30) total minutes on items of interest or concern and not on items that are on the current agenda. The Council may not discuss these items, but may respond with factual or policy information. The Council may choose to place the item on a future agenda. CONSENT AGENDA The Consent Agenda will be acted upon in one motion and contains items which are routine and typically noncontroversial. Items may be removed from this agenda for individual discussion by a Council Member, the City Manager or any citizen. Citizens are limited to two (2) items and discussion time of three (3) minutes each. CITY COUNCIL - Monday, February 12, 2018
Tagged Passions:administrator, manager, policy, and council

Approval of Minutes

(a) January 22, 2018 January 29, 2018

Approval of Expenditures

Award/Rejection of Bid/Proposal: (Purchase of products/services through formal procurement process by this agency)

Tagged Passions:rfp, RFP, purchasing, and services

(b) RFB No. 2018-0147-B for Passenger Vans for Fleet Services to be utilized by Parks and Recreation/Outdoor Programs to Reliable Chevrolet in the amount of 58,394; and authorizing the City Manager to execute all necessary documents.

(c) RFB No. 2018-0118-B for a Medium Duty Truck with Box Van Body and Heavy-duty Liftgate for Fleet Services, to be utilized by Inventory Control and Asset Disposal/Warehouse Operations, to Randall Reed's Prestige Ford in the amount of 70,100; and authorizing the City Manager to execute all necessary documents.
Tagged Passions:administrator, manager, services, recreation, parks, program, and transportation

(d) RFB No. 2018-0124-B for Sedans with Secured Trunks for Fleet Services to be utilized by the Police Department, to Caldwell Country Automotive in the amount of 94,575 and Four Stars Ford in the amount of 112,750, for a total purchase of 207,325; and authorizing the City Manager to execute all necessary documents.

Tagged Passions:administrator, manager, public safety, purchasing, and services

(e) RFB No. 2018-0062-B for a one time purchase for ETC Lighting Controls for Plano Event Center from Barbizon Light of the Rockies in the amount of 112,040; and authorizing the City Manager to execute all necessary documents.

Tagged Passions:administrator, manager, purchasing, and events

(f) RFB No. 2018-0111-B for Plano Bike Routes - Arterial Jog Sidepaths, Project No. 6567, to Grahamson, Inc. in the amount of 239,170; and authorizing the City Manager to execute all necessary documents.

Tagged Passions:administrator, manager, Bicycles, and bicycles

(g) RFB No. 2018-0007-B for the Senior Center Roof Replacement to Shoemake Holdings, Inc. dba Premiere Roofing in the amount of 109,990; and authorizing the City Manager to execute all necessary documents.

Tagged Passions:administrator and manager

(h) RFB No. 2017-0552-B for the Police Department Secure Parking Upgrade to Advanced Transol Consultants, LLC in the amount of 178,150; and authorizing the City Manager to execute all necessary documents.

Tagged Passions:administrator, manager, public safety, services, and parking

(i) RFB No. 2018-0085-B for Alley Reconstruction - Mountain Pass, Buffalo Bend to MHB Construction, Inc. in the amount of 948,385; and authorizing the City Manager to execute all necessary documents.

Tagged Passions:streets, administrator, manager, and construction

Purchase from an Existing Contract

(j) To approve the purchase of two (2) Chevrolet 1500 Silverado Crew Cab Pickup Trucks in the amount of 50,940 from Caldwell Country Chevrolet and two (2) Chevrolet 1500 Silverado Double Cab Pickup Trucks in the amount of 44,092 from Reliable Chevrolet, for a total amount of 95,032 for Fleet Services, to be utilized by various City Departments through an existing Tarrant County contract; and authorizing the City Manager to execute all necessary documents. (Tarrant County Contract No. 2018-022) CITY COUNCIL - Monday, February 12, 2018 (k) To approve the purchase of Police Package Tahoes for Fleet Services to be utilized by the Police Department in the amount of 722,584 from Caldwell Country Chevrolet through an existing BuyBoard contract; and authorizing the City Manager to execute all necessary documents. (BuyBoard Contract No. 521-16)

Tagged Passions:administrator, manager, public safety, purchasing, services, contract, council, and transportation

Approval of Contract Modification

Tagged Passions:contract

(l) To approve an increase to the current awarded contract amount of 335,815 by 55,875, for a total contract amount of 391,690, for Legacy Drive Corridor from TranSystems Corporation Consultants; and authorizing the City Manager to execute all necessary documents. (Project No. 6069.1, Modification No. 4)

No additional detail provided

Tagged Passions:administrator, manager, services, contract, and corridor

Approval of Expenditure

(m) To approve an expenditure for Wastewater Modeling Services, Project No. 6960, in the amount of 879,510 from Freese and Nichols, Inc. for Public Works; and authorizing the City Manager to execute all necessary documents. (n) To approve an expenditure for the remediation of property in lieu of payment for property acquisition costs for the Legacy West Wastewater Force Main project in an amount not to exceed 574,762; and authorizing the City Manager to execute all necessary documents. (o) To approve an expenditure for engineering design related services in the amount of 889,036 from Pipeline Analysis, LLC for Sanitary Sewer Assessment - J Place Upper White Rock Basins; and authorizing the City Manager to execute all necessary documents.
Tagged Passions:administrator, property, manager, services, Utility, Public Works, utility, public works, and sewer

Approval of Contract / Agreement

(p) To approve an Interlocal Agreement by and between the City of Plano, Texas, and the North Central Texas Council of Governments (NCTCOG) in the amount of 33,810 for the acquisition of 2018 three-inch orthophotography for Technology Services/GIS; and authorizing the City Manager to execute all necessary documents.
Tagged Passions:administrator, GIS, manager, services, contract, council, Technology, and technology

Adoption of Resolutions

(q) To authorize the filing of a grant application for regional funds in an amount not to exceed 39,740 for a City of Plano Municipal and Employee Recycling Education Program through the North Central Texas Council of Governments; designating the Director of Environmental Health Sustainability as authorized representative of the City of Plano for the purpose of giving required assurances, acting in connection with said application, and providing required information; and declaring an effective date.
Tagged Passions:recycling, education, council, sustainability, health, grant, environment, funding, and program

Adoption of Ordinances

Tagged Passions:ordinance

(r) To repeal Ordinance No. 2017-9-10; establishing the number of certain classifications within the Fire Department for fiscal year 2017-18; establishing the authorized number and effective dates of such positions for each classification; establishing a salary plan for the Fire Department effective February 12, 2018; and providing a repealer clause, a severability clause and an effective date.

CITY COUNCIL - Monday, February 12, 2018 Municipal Center is wheelchair accessible. A sloped curb entry is available at the main entrance facing Municipal/L Avenue, with specially marked parking spaces nearby. Access and special parking are also available on the north side of the building. The Senator Florence Shapiro Council Chambers is accessible by elevator to the lower level. Requests for sign interpreters or special services must be received forty-eight (48) hours prior to the meeting time by calling the City Secretary at 972-941-7120. CITY COUNCIL - Monday, February 12, 2018
Tagged Passions:services, ordinance, parking, and fire departments and districts

CITY OF PLANO COUNCIL AGENDA ITEM

Department: City Secretary Department Head: Agenda Coordinator: CAPTION

Cultural Affairs Commission Cheryl Pellett

FINANCIAL SUMMARY FUND(S): COMMENTS:
Tagged Passions:boards and commissions and finance

SUMMARY OF ITEM

Strategic Plan Goal: Plano Tomorrow Plan Pillar:
Tagged Passions:strategic

CITY OF PLANO COUNCIL AGENDA ITEM

Department: City Secretary Department Head: Lisa Henderson Agenda Coordinator: CAPTION January 22, 2018 January 29, 2018 FINANCIAL SUMMARY FUND(S): COMMENTS:
Tagged Passions:finance

SUMMARY OF ITEM

Strategic Plan Goal: Plano Tomorrow Plan Pillar:
Tagged Passions:strategic

ATTACHMENTS: Description Upload Date Type 1/22/2018 Work Session 2/5/2018 Minutes 1/22/2018 Regular Session 2/5/2018 Minutes 1/29/2018 Joint Meeting 2/5/2018 Minutes

PLANO CITY COUNCIL PRELIMINARY OPEN MEETING
Tagged Passions:council

COUNCIL MEMBERS PRESENT Harry LaRosiliere, Mayor

Rick Grady, Mayor Pro Tem Ron Kelley, Deputy Mayor Pro Tem Angela Miner Anthony Ricciardelli arrived at 5:04 p.m. Kayci Prince Tom Harrison arrived at 5:02 p.m. Rick Smith STAFF PRESENT Bruce Glasscock, City Manager Jim Parrish, Deputy City Manager Jack Carr, Deputy City Manager Mark Israelson, Deputy City Manager

Tagged Passions:administrator, manager, and council

Paige Mims, City Attorney

Tagged Passions:legal

Lisa C. Henderson, City Secretary

Mayor LaRosiliere called the meeting to order at 5:00 p.m., Monday, January 22, 2018, in the Senator Florence Shapiro Council Chambers of the Municipal Center, 1520 K Avenue. A quorum

was present. Mayor LaRosiliere then stated that the Council would retire into Executive Session, in

Training Room A, in compliance with Chapter 551, Government Code, Vernon s Texas Codes Annotated in order to consult with an attorney and receive Legal Advice, Section 551.071; to receive information regarding Economic Development, Section 551.087; and to discuss Real Estate, Section 551.072; for which a certified agenda will be kept in the office of the City Secretary for a period of two years as required. Mayor LaRosiliere reconvened the meeting back into the Preliminary Open Meeting at 6:00
Tagged Passions:compliance, legal, council, development, training, Development, and economic development

p.m. in the Senator Florence Shapiro Council Chambers. Council Member Ricciardelli arrived at the

dais at 6:02 p.m. Consideration and action resulting from Executive Session discussion

Comprehensive Monthly Financial Report December 2017

Animal Services Departmental Presentation Discussion and direction re: Senior Recreation Center Construction Consent and Regular Agendas Plano City Council
Tagged Passions:services, council, financial report, animal control, construction, recreation, and finance

Preliminary Open Meeting Page 2

With no further discussion, the Preliminary Open Meeting was adjourned at 6:37 p.m.

____________________________________ Harry LaRosiliere, MAYOR ATTEST: _________________________________

Lisa C. Henderson, City Secretary

PLANO CITY COUNCIL
Tagged Passions:council

REGULAR SESSION

COUNCIL MEMBERS PRESENT Harry LaRosiliere, Mayor

Rick Grady, Mayor Pro Tem Ron Kelley, Deputy Mayor Pro Tem Angela Miner Anthony Ricciardelli Kayci Prince Tom Harrison Rick Smith STAFF PRESENT Bruce Glasscock, City Manager Jim Parrish Deputy City Manager Jack Carr, Deputy City Manager Mark Israelson, Deputy City Manager

Tagged Passions:administrator, manager, and council

Paige Mims, City Attorney

Tagged Passions:legal

Lisa C. Henderson, City Secretary

Mayor LaRosiliere convened the Council into the Regular Session on Monday, Municipal Center, 1520 K Avenue. A quorum was present. Invocation and Pledge Executive Pastor Jack Warren with Chase Oaks Church led the invocation and Girl Scout
Tagged Passions:council and church

Troop 6553 with Dooley and Hickey Elementary Schools led the Pledge of Allegiance and Texas

Pledge. Proclamations and Special Recognitions

Tagged Passions:education and recognition

Presentation: The Plano Cultural Affairs Commission has received the 2018 Grace Note

Award for its work to enrich the city s arts.
Tagged Passions:arts and boards and commissions

Special Recognition: The Plano Management Preparation Program is recognizing those who

recently graduated from the MP3 Class of 2017.
Tagged Passions:recognition and program

Comments of Public Interest

No one appeared to speak. Plano City Council Regular Session Page 2 Consent Agenda MOTION: Upon a motion made by Council Member Prince and seconded by Mayor Pro Tem Grady, the Council voted 8-0 to approve all items on the Consent Agenda as follows:
Tagged Passions:council

Approval of Minutes

(Consent Agenda Item A )

Approval of Expenditures

Award/Rejection of Bid/Proposal: (Purchase of products/services through formal procurement

process by this agency)
Tagged Passions:rfp, RFP, purchasing, and services

RFB No. 2018-0002-B for the Police Department Locker Room Remodel to Falkenberg Construction

Co., Inc. in the amount of 185,223; and authorizing the City Manager to execute all necessary

Tagged Passions:administrator, manager, public safety, and construction

documents. (Consent Agenda Item B )

Approval of Contract Modification

Tagged Passions:contract

To approve an increase to the current awarded contract amount of 36,000 by 20,808, for a total

No additional detail provided

Tagged Passions:contract

contract amount of 56,808, for advertising from JG Media dba Community Impact Newspaper for

Communications and Community Outreach; and authorizing the City Manager to execute all

Tagged Passions:administrator, manager, contract, Communications, advertising, and communications

necessary documents. (Contract No. 2015-212-X; Modification No. 2) (Consent Agenda Item C )

No additional detail provided

Tagged Passions:contract

Approval of Change Order

To approve an increase to the current awarded contract amount of 3,557,375 by 70,768, for a total

No additional detail provided

Tagged Passions:contract

contract amount of 3,628,143, for Paving, Drainage Water Improvements to Linda Lane and

Robin Road from Pavecon Public Works, LP; and authorizing the City Manager to execute all necessary documents. (Original Bid No. 2017-0236-B; Change Order No. 1) (Consent Agenda Item D )

Tagged Passions:streets, administrator, rfp, manager, RFP, contract, Utility, Public Works, stormwater, utility, public works, and water

Approval of Expenditure

To approve an expenditure for the purchase of three (3) Power Pro Cots, which includes a seven year

Tagged Passions:purchasing

Power-PRO Protect + Service Agreement, in the estimated amount of 75,248 from Stryker

Corporation for Plano Fire-Rescue; and authorizing the City Manager to execute all necessary

Tagged Passions:administrator and manager

documents. (Consent Agenda Item E )

To approve an expenditure in the amount of 162,000 to Weston Sampson, Inc. for landscape

No additional detail provided

Tagged Passions:buildings and grounds

architectural services to prepare plans and specifications for a universally designed and inclusive

No additional detail provided

Tagged Passions:services

playground at Windhaven Meadows Park, Project No. 6966; and authorizing the City Manager to

execute all necessary documents. (Consent Agenda Item F ) Plano City Council Regular Session Page 3
Tagged Passions:administrator, manager, council, and parks

To approve an expenditure in the amount of 204,957 to Raba Kistner Infrastructure, Inc. for

No additional detail provided

materials testing and inspection services for the Plano Transit Village Veloweb, Project No. 5435.4;

No additional detail provided

Tagged Passions:services and materials

and authorizing the City Manager to execute all necessary documents. (Consent Agenda Item G )

Tagged Passions:administrator and manager

To approve an expenditure in the amount of 35,730 to MuniServices, LLC; and authorizing the City

Manager to execute all necessary documents. (Consent Agenda Item H )

Tagged Passions:manager

To approve an expenditure for engineering design related services in the amount of 123,272 from

Tagged Passions:services

Gresham, Smith and Partners for Erosion Control Improvements at Three Aerial Sewer Crossings;

No additional detail provided

Tagged Passions:Utility, utility, and sewer

and authorizing the City Manager to execute all necessary documents. (Consent Agenda Item I )

Tagged Passions:administrator and manager

To approve an expenditure for railroad construction related services in the amount of 203,168 from

Tagged Passions:services and construction

Kansas City Southern Railway Company (KCS) for Coit Road at KCS - Pedestrian Improvements;

Tagged Passions:streets and Pedestrian

and authorizing the City Manager to execute all necessary documents. (Consent Agenda Item J )

Tagged Passions:administrator and manager

To approve an expenditure for the design development, construction documents and construction

Tagged Passions:development, construction, and Development

administration of the interior renovations and aquatic enhancements and provision of a Building

Information Model for the Liberty Recreation Center Renovation in the amount of 336,000 from
Tagged Passions:recreation

SmithGroupJJR, Inc.; and authorizing the City Manager to execute all necessary documents. (Consent

Agenda Item K )

Tagged Passions:administrator and manager

Approval of Contract / Agreement

Tagged Passions:contract

To approve an Economic Development Incentive Agreement between the City of Plano, Texas, and

General Dynamics Mission Systems, Inc., a Delaware corporation ( Company ), providing an economic development grant to the Company; and authorizing the City Manager to execute all necessary documents. (Consent Agenda Item L )
Tagged Passions:administrator, manager, development, grant, Development, incentive, and economic development

To approve an Economic Development Incentive Agreement between the City of Plano, Texas, and

BRP US Inc., a Delaware corporation ( Company ), providing an economic development grant to the Company; and authorizing the City Manager to execute all necessary documents. (Consent Agenda Item M )
Tagged Passions:administrator, manager, development, grant, Development, incentive, and economic development

To approve an Economic Development Incentive Agreement between the City of Plano, Texas, and

Varsity Spirit, LLC, a Tennessee limited liability company ( Company ), providing an economic development grant to the Company; and authorizing the City Manager to execute all necessary
Tagged Passions:administrator, manager, development, grant, Development, incentive, and economic development

documents. (Consent Agenda Item N )

To approve an Economic Development Incentive Agreement between the City of Plano, Texas, and

Alkami Technology, Inc., a Delaware corporation ( Company ), providing an economic development grant to the Company; and authorizing the City Manager to execute all necessary documents. (Consent Agenda Item O )
Tagged Passions:administrator, manager, Technology, development, technology, grant, Development, incentive, and economic development

To approve an Interlocal Cooperation Agreement by and between the City of Plano and North Texas

No additional detail provided

Municipal Water District for the Plano Legacy West Wastewater Improvements; and authorizing the

No additional detail provided

Tagged Passions:Utility, utility, sewer, and water

City Manager to execute all necessary documents. (Consent Agenda Item P )

Plano City Council Regular Session Page 4

Tagged Passions:administrator, manager, and council

Adoption of Resolutions

Resolution No. 2018-1-7(R): To approve the Assessment Plan and Service Plan for the Downtown Plano Public Improvement District as recommended by the Public Improvement District Advisory Board; and establishing an effective date. (Tabled at 12/11/17 Council meeting to 1/22/18 Council
Tagged Passions:downtown

meeting.) (Consent Agenda Item Q )

Resolution No. 2018-1-8(R): To accept the findings and opinions of the Annual Audit; authorizing the City Manager, or in his absence the Director of Finance, to publish the results thereof; and providing an effective date. (Consent Agenda Item R )
Tagged Passions:administrator, manager, audit, and finance

Adoption of Ordinances

Ordinance No. 2018-1-9: To approve the levy of a special assessment for the Downtown Plano
Tagged Passions:ordinance and downtown

Public Improvement District; approving an assessment roll and levying an assessment for 2017-2018

at a rate of 0.15 per 100 of appraised value on real property in the Public Improvement District;
Tagged Passions:property

and providing an effective date. (Public Hearing Conducted and Tabled at 12/11/17 Council meeting

to 1/22/18 Council meeting.) (Consent Agenda Item S ) Ordinance No 2018-1-10: To adopt and enact Supplement Number 122 to the Code of Ordinances for the City of Plano, providing for amendment to certain sections of the Code; and providing an effective date. (Consent Agenda Item T )

Tagged Passions:hearing and ordinance

END OF CONSENT

Public Hearing on an application for the adoption of a Municipal Setting Designation
Tagged Passions:hearing

Ordinance for the PSC Management LP Plano Campus property, a 71.2 acre tract of land located at 2300 West Plano Parkway, as requested by Dell, Inc. (Conducted and Tabled 8/14/17, Tabled

8/28/17 and 10/23/17, and Conducted and Tabled 12/11/17) (Regular Item 1 ) Mayor LaRosiliere opened the public hearing. Glenn Ruby, Henry Guttormson, Robert Miller, Janet Miller, and Donna Benning spoke in support of the Municipal Setting Designation Ordinance. Ordinance No. 2018-1-11: To prohibit the use of designated groundwater from beneath a 71.2 acre
Tagged Passions:hearing, property, ordinance, information technology, and Information Technology

tract of land located at 2300 West Plano Parkway and supporting issuance of a Municipal Setting

Designation by the Texas Commission on Environmental Quality; providing a penalty clause, a savings clause, a severability clause, a publication clause, and providing an effective date. (Tabled 8/14/17, 8/28/17, 10/23/17, and 12/11/17) (Regular Item 2 ) MOTION: Upon a motion made by Council Member Prince and seconded by Mayor Pro Tem Grady, the Council voted 8-0, to prohibit the use of designated groundwater from beneath a 71.2 acre tract of land located at 2300 West Plano Parkway and supporting issuance of a Municipal Setting Designation by the Texas Commission on Environmental Quality; and further to adopt Ordinance No. 2018-1-11. Plano City Council Regular Session Page 5 Resolution No. 2018-1-12(R): To support the application of Dell, Inc. to the Texas Commission on
Tagged Passions:boards and commissions, ordinance, council, information technology, penalty, environment, and Information Technology

Environmental Quality for certification of a Municipal Setting Designation Ordinance on a 71.2 acre

Tagged Passions:ordinance and environment

tract of land located at 2300 West Plano Parkway; and providing an effective date. (Tabled 8/14/17,

8/28/17, 10/23/17, and 12/11/17) (Regular Item 3 ) MOTION: Upon a motion made by Mayor Pro Tem Grady and seconded by Council Member Miner, the Council voted 8-0, to support the application of Dell, Inc. to the Texas
Tagged Passions:council, information technology, and Information Technology

Commission on Environmental Quality for certification of a Municipal Setting

Tagged Passions:boards and commissions and environment

Designation Ordinance on a 71.2 acre tract of land located at 2300 West Plano

Parkway; and further to adopt Resolution No. 2018-1-12(R). Resolution No. 2018-1-13(R): Providing no objection to an application for nine percent (9 ) housing tax credit (HTC) financing to the Texas Department of Housing and Community Affairs (TDHCA) for the proposed affordable residential development project located on 4.5 acres located on the west

Tagged Passions:taxes, Taxes, ordinance, development, HTC, housing, and Development

side of Premier Drive, 400 ft. north of Enterprise Drive; designating the City Manager to certify this

resolution to TDHCA; and declaring an effective date. (Regular Item 4 )
Tagged Passions:administrator and manager

John Palmer and Jason Knotowicz with Gardner Capital, the applicant, spoke to the

application. MOTION: Upon a motion made by Mayor Pro Tem Grady and seconded by Council Member Harrison, the Council voted 8-0, to provide a resolution of no objection to an application for nine percent (9 ) housing tax credit (HTC) financing to the Texas

Tagged Passions:taxes, Taxes, council, HTC, and housing

Department of Housing and Community Affairs (TDHCA) for the proposed affordable

residential development project located on 4.5 acres located on the west side of
Tagged Passions:development, housing, and Development

Premier Drive, 400 ft. north of Enterprise Drive; and further to adopt Resolution No.

2018-1-13(R). Resolution No. 2018-1-14(R): Providing no objection to an application for nine percent (9 ) housing tax credit (HTC) financing to the Texas Department of Housing and Community Affairs (TDHCA) for the proposed affordable residential development project located on 3.475 acres located at the northwest corner of G Avenue and 13th/14th Connector; designating the City Manager to certify this resolution to TDHCA; and declaring an effective date. (Regular Item 5 ) Daniel Allgeier with Lakewood Property Management, representing the applicant spoke to the application and requested changing the resolution to from no objection to support. Dollie Thomas, community representative, spoke in favor of the resolution of support. In addition, 27 individuals registered their support but did not wish to speak. MOTION: Upon a motion made by Mayor Pro Tem Grady and seconded by Council Member Miner, the Council voted 8-0, to amend the request for a resolution of no objection to provide a resolution of support for the application for nine percent (9 ) housing tax credit (HTC) financing to the Texas Department of Housing and Community Affairs
Tagged Passions:administrator, taxes, property, manager, Taxes, council, development, HTC, housing, and Development

(TDHCA) for the proposed affordable residential development project located on

Tagged Passions:development and Development

3.475 acres located at the northwest corner of G Avenue and 13th/14th Connector;

and further to adopt Resolution No. 2018-1-14(R). Plano City Council Regular Session Page 6 Resolution No. 2018-1-15(R): To support an application for nine percent (9 ) housing tax credit (HTC) financing to the Texas Department of Housing and Community Affairs (TDHCA) for the proposed affordable residential development project located on 1.5 acres on the southwest corner of
Tagged Passions:taxes, Taxes, council, development, HTC, housing, and Development

G
Avenue and 14th Street; designating the City Manager to certify this resolution to TDHCA; and

declaring an effective date. (Regular Item 6 ) Janine Sisak, with DMA Companies, the applicant, spoke to the application. MOTION: Upon a motion made by Mayor Pro Tem Grady and seconded by Council Member Smith, the Council voted 8-0, to support an application for nine percent (9 ) housing tax credit (HTC) financing to the Texas Department of Housing and Community Affairs (TDHCA) for the proposed affordable residential development project located

Tagged Passions:streets, administrator, taxes, manager, Taxes, council, development, HTC, housing, and Development

on 1.5 acres on the southwest corner of G Avenue and 14th Street; and further to

Tagged Passions:streets

adopt Resolution No. 2018-1-15(R).

No additional detail provided

Public Hearing and adoption of Ordinance No. 2018-1-16 as requested in Zoning Case 2017-029

Tagged Passions:hearing, ordinance, and zoning

to amend the Comprehensive Zoning Ordinance of the City, Ordinance No. 2015-5-2, as heretofore

amended, so as to expand Planned Development-197-Downtown Business/Government on 2.6 acres of land out of the Joseph Klepper Survey, Abstract No. 213, located at the southwest corner of 15th Street and H Avenue, and rezone 0.1 acre of land out of the Joseph Klepper Survey, Abstract No.
Tagged Passions:ordinance, downtown, development, zoning, Development, and business

213, being part of Lot 2, Block A of the replat of 15th Street Village No. 2 addition from Planned

Development-197-Downtown Business/Government to Downtown Business/Government in the City
Tagged Passions:streets, downtown, development, Development, and business

of Plano, Collin County, Texas, to incorporate additional land area and modify standards; directing a

change accordingly in the official zoning map of the City; and providing a penalty clause, a repealer clause, a savings clause, a severability clause, a publication clause, and an effective date. Applicant: Texas Intown Homes, LLC and City of Plano (Regular Item 7 ) Mayor LaRosiliere opened the public hearing. Phyllis Jarrell representing the applicant spoke to the project. Mayor LaRosiliere closed the public hearing. MOTION: Upon a motion made by Council Member Prince and seconded by Deputy Mayor Pro

Tagged Passions:hearing, council, penalty, and zoning

Tem Kelley, the Council voted 8-0, to amend the Comprehensive Zoning Ordinance

Tagged Passions:ordinance, council, and zoning

of the City, Ordinance No. 2015-5-2, as heretofore amended, so as to expand Planned

Development-197-Downtown Business/Government on 2.6 acres of land out of the Joseph Klepper Survey, Abstract No. 213, located at the southwest corner of 15th Street and H Avenue, and rezone 0.1 acre of land out of the Joseph Klepper Survey, Abstract
Tagged Passions:streets, ordinance, downtown, development, zoning, Development, and business

No. 213, being part of Lot 2, Block A of the replat of 15th Street Village No. 2 addition

from Planned Development-197-Downtown Business/Government to Downtown
Tagged Passions:streets, downtown, development, Development, and business

Business/Government in the City of Plano, Collin County, Texas, to incorporate

additional land area and modify standards; as requested in Zoning Case 2017-029; and
Tagged Passions:zoning and business

further to adopt Ordinance No. 2018-1-16.

Plano City Council Regular Session Page 7
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With no further discussion, the Regular City Council Meeting adjourned at 9:03 p.m.

____________________________________ Harry LaRosiliere, MAYOR ATTEST: _________________________________

Lisa C. Henderson, City Secretary

PLANO CITY COUNCIL PLANNING AND ZONING COMMISSION JOINT MEETING COUNCIL MEMBERS PRESENT PLANNING ZONING COMMISSION Harry LaRosiliere, Mayor MEMBERS PRESENT Rick Grady, Mayor Pro Tem John Muns, Chair Angela Miner M. Nathan Barbera, 1st Vice Chair
Tagged Passions:boards and commissions, council, zoning, and planning

Anthony Ricciardelli - arrived at 6:04 p.m. Hilton Kong, 2nd Vice Chair

Kayci Prince Joyce Beach Tom Harrison Michael Thomas Rick Smith Robert Gibbons Tim Moore COUNCIL MEMBERS ABSENT Susan Plonka Ron Kelley, Deputy Mayor Pro Tem STAFF PRESENT

Tagged Passions:council, hotel, and beach

Bruce Glasscock, City Manager Christina Day, Director of Planning

Jim Parrish, Deputy City Manager Doug McDonald, Comprehensive Planning Jack Carr, Deputy City Manager Manager Mark Israelson, Deputy City Manager Eric Hill, Development Review Manager
Tagged Passions:administrator, manager, development, planning, and Development

Paige Mims, City Attorney Ken Schmidt, Senior Planner

Tagged Passions:legal

Lisa C. Henderson, City Secretary Mike Bell, Planner

Michelle D Andrea, Assistant City Attorney III

The joint meeting was called to order on January 29, 2018, at 6:01 p.m. in the Northbrook

Tagged Passions:legal

Room of the Plano Event Center, 2000 E. Spring Creek Parkway, Plano, Texas. Quorums of the

Tagged Passions:events

City Council and Planning and Zoning Commission were present. Karen Walz with Strategic

Community Solutions served as facilitator. Consultants Scott Fregonese with Fregonese Associates and Rob Rae with Walter P. Moore presented. Consultants Daniel Oney with

Tagged Passions:boards and commissions, services, council, strategic, zoning, and planning

Axianomics, LLC, Janet Tharp with Tharp Planning, Robin Joseph-Williams with J. Williams

No additional detail provided

Tagged Passions:planning

Group, LLC and Dr. Saul Laredo with Plano Independent School District were available for

No additional detail provided

Tagged Passions:education

questions. The Stakeholder Committee Panel was comprised of Members Liz Johnson with

Watermark Plano, Tom Martin with Collin College, Todd Moore with Lavon Farms, Matthew

Loh with Market Square Mall, Penny Diaz with Oak Point Estates, and Ex Officio Member Bill Adams with Lavon Farms. The following items were presented and discussed: Introduction and Overview of Envision Oak Point Stakeholder Committee Panel Discussion
Tagged Passions:commercial, university, agriculture, and market

Issue Refinement The group took a brief recess at 7:42 p.m., reconvening at 7:51 p.m.

Development Concept Refinement Next Steps Plano City Council/ Planning and Zoning Commission Page 2 Nothing further was discussed. The meeting was adjourned at 9:05 p.m. ______________________________ Harry LaRosiliere, MAYOR ______________________________ John Muns, Chair Planning and Zoning Commission ATTEST: _________________________________
Tagged Passions:boards and commissions, council, development, zoning, planning, and Development

Lisa C. Henderson, CITY SECRETARY

CITY OF PLANO COUNCIL AGENDA ITEM

Department: Fleet Services Department Head: Gerald Cosgrove Agenda Coordinator: Lincoln Thompson (Ext. 7376) CAPTION
Tagged Passions:services

RFB No. 2018-0147-B for Passenger Vans for Fleet Services to be utilized by Parks and Recreation/Outdoor Programs to Reliable Chevrolet in the amount of 58,394; and authorizing the City Manager to execute all necessary documents.

FINANCIAL SUMMARY Operating Expense FISCAL YEAR: 2017-18 Prior Year(CIP Only) Current Year Future Years TOTALS Budget 0 35,000 0 35,000 Encumbered/Expended Amount 0 0 0 0 This Item 0 -58,394 0 -58,394 Balance 0 -23,394 0 -23,394 FUND(S): Equipment Replacement Fund COMMENTS: Funds are available in the FY 2017-18 Adopted Operating Budget to purchase two (2) Chevrolet Express 15 Passenger Vans for the scheduled replacement of unit 03901 in Cost Center 841 / Outdoor Program and an unscheduled replacement in Cost Center 345 / Fleet Share due to unforeseen damage. The additional funds of 23,394 needed for this purchase are available from savings in previous Equipment Replacement Fund purchases.

Tagged Passions:budget, administrator, manager, capital spending, purchasing, services, Capital Spending, equipment, recreation, finance, funding, parks, and program

SUMMARY OF ITEM

See Recommendation Memo. Strategic Plan Goal:
Tagged Passions:strategic

Financially Strong City with Service Excellence

Plano Tomorrow Plan Pillar: Built Environment
Tagged Passions:Conservation and environment

ATTACHMENTS: Description Upload Date Type Recommendation Memo 1/30/2018 Memo Bid Recap 1/30/2018 Bid Recap

Memorandum
Tagged Passions:rfp and RFP

Date: January 22, 2018

To: Bruce D. Glasscock, City Manager

Tagged Passions:administrator and manager

From: Gerald Cosgrove P.E.; Director of Public Works

Tagged Passions:Public Works and public works

Subject: Passenger Van Purchase Recommendation

Tagged Passions:purchasing

It is the recommendation of Fleet Services to purchase two (2) Chevrolet Express 15 Passenger Vans from Reliable Chevrolet, in the amount of 58,394.00, the lowest responsive, responsible bidder from Solicitation 2018-0147-B.

One unit is a scheduled replacement from Capital Outlay FY2017-18 for the replacement of 03901 in cost center 841 Outdoor Program. One unit is an unforeseen damage, unscheduled replacement of P16601 in cost center 345 Fleet Share. Due to operational demands, it is necessary to purchase at this time. The purchase of two (2) passenger vans is necessary for the following reasons: 1. These units will be used to transport personnel and equipment necessary to perform the functions of the Parks and Recreation Center Programs.
Tagged Passions:personnel, rfp, RFP, purchasing, services, solicitation, equipment, recreation, parks, and program

2.
The old vehicles are in need of replacement. The determination for the need of replacement is based on age, usage, maintenance cost, and re-sale value. Based on these criteria, Fleet Services recommends the replacement of the above vehicles.

Tagged Passions:services and sale

3.
Not purchasing these vehicles could lead to an increase in response times due to a lack of

available mission capable vehicles. It will also lead to increased maintenance and repair costs due to the increased usage of the current fleet vehicles.

Tagged Passions:purchasing

CITY OF PLANO BID NO. 2018-0147-B PASSENGER VANS

BID RECAP
Tagged Passions:rfp and RFP

Bid Opening Date/Time: January 3, 2018 @ 3:30 p.m.

Tagged Passions:rfp and RFP

Number of Vendors Notified: 1,333

Vendors Submitting No Bids : 0 Bids Deemed Nonresponsive: 0
Tagged Passions:rfp and RFP

Number of Responsive Bids Submitted: 6

Tagged Passions:rfp and RFP

Reliable Chevrolet 58,394.00

Reliable Chevrolet Alternate Bid 58,808.00

Tagged Passions:rfp and RFP

Caldwell Country Chevrolet 59,550.00

Randall Reed s Prestige Ford 61,980.00

Four Stars Ford 63,000.00

Randall Reed s Prestige Ford Alternate Bid 65,500.00 Recommended Vendor:
Tagged Passions:rfp and RFP

Reliable Chevrolet 58,394.00

Lincoln Thompson January 12, 2018 Lincoln Thompson Date Senior Buyer

CITY OF PLANO COUNCIL AGENDA ITEM

Department: Fleet Services Department Head: Gerald Cosgrove Agenda Coordinator: Lincoln Thompson (Ext. 7376) CAPTION
Tagged Passions:services

RFB No. 2018-0118-B for a Medium Duty Truck with Box Van Body and Heavy-duty Liftgate for Fleet Services, to be utilized by Inventory Control and Asset Disposal/Warehouse Operations, to Randall Reed's Prestige Ford in the amount of 70,100; and authorizing the City Manager to execute all necessary documents.

FINANCIAL SUMMARY Operating Expense FISCAL YEAR: 2017-18 Prior Year(CIP Only) Current Year Future Years TOTALS Budget 0 40,000 0 40,000 Encumbered/Expended Amount 0 0 0 0 This Item 0 -70,100 0 -70,100 Balance 0 -30,100 0 -30,100 FUND(S): Equipment Replacement Fund COMMENTS: Funds are available in the FY 2017-18 Adopted Budget to purchase one (1) Ford F650 Truck with Box Van Body and Heavy-duty Liftgate for the scheduled new addition in Cost Center 364 / Warehouse Operations. The additional funds of 30,100 needed for this purchase are available from savings in other Equipment Replacement Fund purchases.

Tagged Passions:budget, administrator, manager, capital spending, purchasing, services, Capital Spending, equipment, finance, funding, and transportation

SUMMARY OF ITEM

See Recommendation Memo. Strategic Plan Goal:
Tagged Passions:strategic

Financially Strong City with Service Excellence

Plano Tomorrow Plan Pillar: Built Environment
Tagged Passions:Conservation and environment

ATTACHMENTS: Description Upload Date Type Recommendation Memo 1/25/2018 Memo Bid Recap 1/25/2018 Bid Recap

Memorandum
Tagged Passions:rfp and RFP

Date: January 24, 2018

To: Bruce D. Glasscock, City Manager

Tagged Passions:administrator and manager

From: Gerald Cosgrove P.E., Director of Public Works

Tagged Passions:Public Works and public works

Subject: Medium Duty Truck with Box Van Body Purchase Recommendation

Tagged Passions:purchasing and transportation

It is the recommendation of Fleet Services to purchase one (1) Ford F650 Truck with Box Van Body and Heavy-duty Liftgate from Randall Reed s Prestige Ford, in the amount of 70,100.00, the lowest responsive, responsible bidder from Solicitation 2018-0118-B.

This unit replaces a retained unit that has been in service for more than 30 years, Supplement 71364001 in cost center 364 Warehouse Operations. Due to operational demands, it is necessary to purchase at this time. The purchase of the truck with box van body and heavy-duty liftgate is necessary for the following reasons: 1. This unit will be used to transport personnel and equipment necessary to perform the functions of Inventory Control and Asset Disposal.
Tagged Passions:personnel, rfp, RFP, purchasing, services, solicitation, equipment, and transportation

2.
The old vehicle is in need of replacement. The determination for the need of replacement is based on age, usage, maintenance cost, and re-sale value. Based on these criteria, Fleet Services recommends the replacement of the above vehicle.

Tagged Passions:services and sale

3.
Not purchasing this vehicle could lead to an increase in response times due to a lack of available

mission capable vehicles. It will also lead to increased maintenance and repair costs due to the increased usage of the current fleet vehicles.

Tagged Passions:purchasing

CITY OF PLANO BID NO. 2018-0118-B

MEDIUM DUTY TRUCK WITH BOX VAN BODY AND HEAVY-DUTY LIFTGATE BID RECAP
Tagged Passions:rfp, RFP, and transportation

Bid Opening Date/Time: January 3, 2018 @ 3:00 p.m.

Tagged Passions:rfp and RFP

Number of Vendors Notified: 2,070

Vendors Submitting No Bids : 0 Bids Deemed Nonresponsive: 0
Tagged Passions:rfp and RFP

Number of Responsive Bids Submitted: 4

Randall Reed s Prestige Ford 70,100.00 Randall Reed s Prestige Ford Alternate Bid 72,050.00 Southwest International Trucks, Inc. 81,921.48 MHC Kenworth 84,527.68 Recommended Vendor: Randall Reed s Prestige Ford 70,100.00 Lincoln Thompson January 12, 2018 Lincoln Thompson Date Senior Buyer
Tagged Passions:rfp, RFP, and transportation

CITY OF PLANO COUNCIL AGENDA ITEM

Department: Fleet Services Department Head: Gerald Cosgrove Agenda Coordinator: Lincoln Thompson (Ext. 7376) CAPTION
Tagged Passions:services

RFB No. 2018-0124-B for Sedans with Secured Trunks for Fleet Services to be utilized by the Police Department, to Caldwell Country Automotive in the amount of 94,575 and Four Stars Ford in the amount of 112,750, for a total purchase of 207,325; and authorizing the City Manager to execute all necessary documents.

FINANCIAL SUMMARY Operating Expense FISCAL YEAR: 2017-18 Prior Year(CIP Only) Current Year Future Years TOTALS Budget 0 358,974 0 358,974 Encumbered/Expended Amount 0 0 0 0 This Item 0 -207,325 0 -207,325 Balance 0 151,649 0 151,649 FUND(S): Equipment Replacement Fund COMMENTS: Funds are available in the FY 2017-18 Adopted Budget to purchase five (5) Ford Taurus Sedans and five (5) Chevrolet Malibu Sedans for the scheduled replacement of units 05268, 05269, 06262, 06263, 06264, and 06266 in Cost Center 532 / Police. The remaining four (4) units are scheduled as new additions. Remaining balance will be used for other Fleet and Equipment Services purchases.

Tagged Passions:budget, administrator, manager, capital spending, public safety, purchasing, services, Capital Spending, equipment, finance, and funding

SUMMARY OF ITEM

See Recommendation Memo. Strategic Plan Goal:
Tagged Passions:strategic

Financially Strong City with Service Excellence

Plano Tomorrow Plan Pillar: Built Environment
Tagged Passions:Conservation and environment

ATTACHMENTS: Description Upload Date Type Recommendation Memos 1/25/2018 Memo Bid Recap 1/29/2018 Bid Recap

Memorandum
Tagged Passions:rfp and RFP

Date: January 24, 2018

To: Bruce D. Glasscock, City Manager

Tagged Passions:administrator and manager

From: Gerald Cosgrove P.E., Director of Public Works

Tagged Passions:Public Works and public works

Subject: Police Sedans Purchase Recommendation

Tagged Passions:public safety and purchasing

It is the recommendation of Fleet Services to purchase five (5) Ford Taurus Sedans from Four Stars Ford in the amount of 112,750.00, and five (5) Chevrolet Malibu Sedans from Caldwell Country Automotive in the amount of 94,575.00, the lowest, responsive, responsible bidders from Solicitation 2018-0124-B.

Tagged Passions:rfp, RFP, purchasing, services, and solicitation

Six (6) units are for scheduled replacements of units 05268, 05269, 06262, 06263, 06264, and 06266 in Cost Center 532 Police. Two (2) units are new additions per Supplement 5320015 and two (2) units are new additions per Supplement 9020001 in cost center 532 Police. Due to operational demands, it is necessary to purchase sedans at this time.

The purchase of Police Sedans is necessary for the following reasons:
Tagged Passions:public safety and purchasing

1.
The Sedans are used for the operational capabilities necessary in the Criminal Investigative Services

Division. They will also be used to assist with SWAT operations including: a. Weight for blocking/pinning b. Storage space for SWAT gear c. Ease of entry/exit during operations and tactical takedowns d. Diversity of color and make/model for surveillance operations
Tagged Passions:public safety, services, diversity, and surveillance

2.
This equipment is replacing units that have surpassed their useful life. Equipment is analyzed based on age, usage, maintenance cost, and re-sale value in determining the need for replacement. Based on these criteria, Fleet Services recommends the replacement of the above vehicles.

No additional detail provided

Tagged Passions:services, equipment, and sale

3.
If these units are not replaced we will incur additional maintenance cost and the salvage value will be greatly depreciated. In addition, the Police Department will be limited in their ability to perform their duties due to additional down time of the older vehicles.

No additional detail provided

Tagged Passions:public safety

CITY OF PLANO BID NO. 2018-0124-B

SEDANS WITH SECURED TRUNKS BID RECAP Bid Opening Date/Time: January 8, 2018 @ 3:00 p.m.
Tagged Passions:rfp and RFP

Number of Vendors Notified: 1,617

Vendors Submitting No Bids : 0 Bids Deemed Nonresponsive: 1
Tagged Passions:rfp and RFP

Number of Responsive Bids Submitted: 5

Caldwell Country Automotive Five Chevrolet Malibu Sedans 94,575.00 Reliable Chevrolet Five Chevrolet Malibu Sedans 94,845.00 Four Stars Ford Five Ford Taurus Sedans 112,750.00
Tagged Passions:rfp and RFP

Caldwell Country Automotive Five Ford Taurus Sedans 119,875.00

Jim Bass Ford Five Ford Taurus Sedans 120,785.00

Recommended Vendors: Caldwell Country Automotive Five Chevrolet Malibu Sedans 94,575.00 Four Stars Ford Five Ford Taurus Sedans 112,750.00

Total Cost of Ten Sedans with Secured Trunks 207,325.00

Lincoln Thompson January 16, 2018 Lincoln Thompson Date Senior Buyer

CITY OF PLANO COUNCIL AGENDA ITEM

Department: Parks Department Head: Robin Reeves Agenda Coordinator: Teresa Cox Ext:7539 CAPTION
Tagged Passions:parks

RFB No. 2018-0062-B for a one time purchase for ETC Lighting Controls for Plano Event Center from Barbizon Light of the Rockies in the amount of 112,040; and authorizing the City Manager to execute all necessary documents.

FINANCIAL SUMMARY Operating Expense FISCAL YEAR: 2017-18 Prior Year(CIP Only) Current Year Future Years TOTALS Budget 0 125,179 0 125,179 Encumbered/Expended Amount 0 0 0 0 This Item 0 -112,040 0 -112,040 Balance 0 13,139 0 13,139 FUND(S): CONVENTION TOURISM FUND

Tagged Passions:budget, administrator, manager, capital spending, purchasing, Capital Spending, conventions, finance, events, and tourism

COMMENTS: This item approves price quotes for providing ETC Lighting Controls to the City of Plano Event Center, in the amount of 112,040, and will leave a balance of 13,139 for future equipment expenditures.

Tagged Passions:equipment and events

SUMMARY OF ITEM

See Recommendation Memo Strategic Plan Goal:
Tagged Passions:strategic

Financially Strong City with Service Excellence

Plano Tomorrow Plan Pillar:

ATTACHMENTS: Description Upload Date Type Recommendation Memo 2/1/2018 Memo Recap 1/31/2018 Bid Recap

Memorandum
Tagged Passions:rfp and RFP

Date: January 24, 2018

No additional detail provided

To: Diane Palmer-Boeck, Director of Procurement Project Management

Tagged Passions:purchasing

From: Robin Reeves, Director of Parks and Recreation

Tagged Passions:recreation and parks

Subject: Award Recommendation for 2018-0062-B ETC Lighting Controls for Plano Event Center

This system replaces architectural lighting controls in three major client use zones within the Event Center. The existing system is at the end of its useful life and requires obsolete computer technology for updates and maintenance. The bid award is based on a lump sum low bid. Only one bid was received but it is within the available funding and within the cost range anticipated for this project. We recommend that the project be awarded to Barbizon Light of the Rockies at the base bid amount of 112,040. We recommend that the City of Plano not accept any of the proposed add alternates offered by the vendor, leaving the total price at 112,040. If the lighting control system is not replaced the facility could face future loss of business when major portions of the leasable space in the facility become temporarily unusable without lighting controls. Costs for emergency repair of the existing system are anticipated to be greater than the current costs to replace the system.

Tagged Passions:rfp, RFP, Technology, technology, events, emergency, funding, facility, and business

CITY OF PLANO Bid No. 2018-0062-B

ETC Lighting Controls BID RECAP Bid Opening Date/Time: December 5, 2017 @ 2:00 PM
Tagged Passions:rfp and RFP

Number of Vendors Notified: 1401

Vendors Submitting No Bids : None Vendors Non-Responsive Bids: 1 Companies Submitting Bids: 1
Tagged Passions:rfp and RFP

Vendor Name Estimated Amount

Barbizon Light of the Rockies 112,040 Recommended Vendor: Barbizon Light of the Rockies 112,040

Teresa Cox December 5,2017 Teresa Cox, Buyer II Date

CITY OF PLANO COUNCIL AGENDA ITEM

Department: Parks Department Head: Robin Reeves Agenda Coordinator: Susan Berger CAPTION
Tagged Passions:parks

RFB No. 2018-0111-B for Plano Bike Routes - Arterial Jog Sidepaths, Project No. 6567, to Grahamson, Inc. in the amount of 239,170; and authorizing the City Manager to execute all necessary documents.

FINANCIAL SUMMARY CIP FISCAL YEAR: 2017-18 Prior Year(CIP Only) Current Year Future Years TOTALS This Item 0 -239,170 0 -239,170 Balance 0 63,907 0 63,907 FUND(S): Park Improvement CIP

Tagged Passions:administrator, manager, capital spending, Capital Spending, Bicycles, finance, parks, and bicycles

COMMENTS: Funding for this item is available in the 2017-18 Park Improvement CIP. Construction of arterial jog sidepaths, in the amount of 239,170, will leave a project balance of 63,907 available for future project expenditures.

No additional detail provided

Tagged Passions:capital spending, Capital Spending, construction, funding, and parks

SUMMARY OF ITEM

Plano has over 160 miles of signed on-street bike routes throughout the City. Most of these routes are on residential collector streets; however, in some locations these routes must use an arterial street to continue along a collector or residential route. These locations are referred to as arterial jogs. This project is for the construction of trails or sidepaths along those arterials in four locations within the City to allow bike route users to have the option to use the sidepaths as an alternative to riding on the arterial street. These locations are: Coit Road at Hearst Castle Way and Quincy Lane Independence Parkway at Micarta Drive and Caravan Drive Coit Road at Tulane Drive and Matterhorn Drive West Park Boulevard at Rio Grande Drive and Country Place Drive Eleven bids were received for this project. The low bid of 239,169.70 from Grahamson, Inc. is below the construction estimate of 272,700.50. The Parks and Recreation Department recommends that the bid received from Grahamson, Inc. in the amount of 239,169.70 be accepted as the lowest responsible bid conditioned upon timely execution of any necessary contract documents. If this contract is not approved, the project will need to be re-bid and bike route users will continue to be required to ride on arterial roads to continue along the bike routes in these locations. Strategic Plan Goal:
Tagged Passions:streets, rfp, RFP, contract, Bicycles, trails, strategic, construction, recreation, parks, and bicycles

Financially Strong City with Service Excellence, Safe Large City, Great Neighborhoods - 1st Choice to Live

Plano Tomorrow Plan Pillar: Social Environment, Economic Environment
Tagged Passions:neighborhood, Conservation, and environment

ATTACHMENTS: Description Upload Date Type Location Map 2/6/2018 Map Bid Recap 1/29/2018 Bid Recap

Tagged Passions:rfp and RFP

4
3

No additional detail provided

2
1

Project Locations Plano Bike Routes Ti n a B
Tagged Passions:Bicycles and bicycles

1/ 22

/2 01

8
L:

\w o rd u se r\M XD s\ Pl a n o Bi ke Ro u te sP ro j65 67 . m xd

City of Plano Park Planning Division 1/22/2018

Plano Bike Routes: Arterial Jog Sidepaths Project No. 6567 MATTERHORN DR
Tagged Passions:Bicycles, planning, parks, and bicycles

BIKE ROUTE 30

CO IT R D PARKER RD WEST PARK BLVD TUL ANE DR M IS SI O N R ID G E R D BR O W N IN G D R W O O DB UR N CO RS

Tagged Passions:Bicycles, parks, and bicycles

3
BIKE ROUTE 70

CO IT R D LEGACY DR HEDGCOXE RD M EADO W DR QUINCY LN HEAR ST CAST LE WAY
Tagged Passions:Bicycles and bicycles

1
B IK

E R O U TE

6
5 WEST PARK BLVD

PORTS O CALL DR BAFFIN BAY DR 15TH ST AL M A D R CU ST ER R D CO U N TR Y P L AC E D R CO LU M BI A PL R IO G R AN D E D M AR CH M AN W AY CARAVAN DR BIKE ROUTE 70
Tagged Passions:Bicycles, ports, parks, and bicycles

2
LEGACY DR

CU ST ER R D HEDGCOXE RD I N D E P E N D E N CE PK W Y MICARTA DR CA SE D R Miles

CITY OF PLANO

RFB (CIP) Bid No. 2018-0111-B

No additional detail provided

Tagged Passions:rfp, RFP, capital spending, and Capital Spending

Plano Bike Routes - Arterial Jog Sidepaths Project No. 6567

Bid Recap Proposal Opening Date/Time: December 15, 2017 @ 3:00 PM (CST)

Tagged Passions:rfp, RFP, Bicycles, and bicycles

Number of Vendors Notified: 10,645

Vendors Submitting No Bids : 0 Number of Non-Responsive Bids: 1
Tagged Passions:rfp and RFP

Number of Responsive Bids Submitted: 11

Vendor: Total Bid Grahamson, Inc. 239,169.70 Denco CS Corp 257,824.49 Wall Enterprises 262,463.00 HQS Construction, LLC 264,735.00 North Rock Construction 274,033.50 FNH Construction, LLC 281,405.00 Leland Bradlee Contruction Inc. 285,192.00 Advanced TranSol Consultants, LLC 288,930.00 Jim Bowman Construction Company, L.P. 293,693.00 RLM Earthco, Inc. 294,143.30 LandConstructors, Inc. 323,393.00 Recommended Vendor: Grahamson, Inc. 239,169.70
Tagged Passions:rfp, RFP, services, and construction

Angie Morales December 15, 2017 Angie Morales, Purchasing Assistant Date

Tagged Passions:purchasing

CITY OF PLANO COUNCIL AGENDA ITEM

Department: Facilities

Department Head: B. Caleb Thornhill

Agenda Coordinator: Michael Parrish x7554 CAPTION

RFB No. 2018-0007-B for the Senior Center Roof Replacement to Shoemake Holdings, Inc. dba Premiere Roofing in the amount of 109,990; and authorizing the City Manager to execute all necessary documents.

FINANCIAL SUMMARY CIP FISCAL YEAR: 2017-18 Prior Year(CIP Only) Current Year Future Years TOTALS This Item 0 -109,990 0 -109,990 Balance 0 77,810 0 77,810 FUND(S): Capital Maintenance Fund

Tagged Passions:administrator, manager, capital spending, Capital Spending, and finance

COMMENTS: Funding for this item is available in the 2017-18 Capital Maintenance Fund budget. Replacement of the Senior Center Roof, in the amount of 109,990, will leave a balance of 77,810 available for future project expenditures.

No additional detail provided

Tagged Passions:budget and funding

SUMMARY OF ITEM

See Recommendation Memo. Strategic Plan Goal:
Tagged Passions:strategic

Financially Strong City with Service Excellence, Great Neighborhoods - 1st Choice to Live

Plano Tomorrow Plan Pillar: Built Environment
Tagged Passions:neighborhood, Conservation, and environment

ATTACHMENTS: Description Upload Date Type Recommendation Memo 2/2/2018 Memo Bid Recap 2/1/2018 Bid Recap

Memorandum
Tagged Passions:rfp and RFP

Date: January 29, 2018

To: Bruce D. Glasscock City Manager

Tagged Passions:administrator and manager

Via: B. Caleb Thornhill Director of Engineering

No additional detail provided

From: Richard Medlen Facilities Maintenance Superintendent

Tagged Passions:superintendent

Subject: Senior Center Roof Replacement Bid 2018-0007-B

I have reviewed the bids submitted for the roof replacement at the Senior Center. I recommend award to the lowest responsive responsible bid submitted from Shoemake Holdings, Inc., dba Premiere Roofing for 109,990. There was one bid deemed non-responsive due to their not submitting the required bid bond. Also there were two additional bids submitted from Nations Roof Central, LLC for 139,300 and Reconstruction Experts, Inc. for 141,521. This roof overlay is required to address the hail damage identified in the insurance claim for the City in the spring of 2016. The funding for the project is in the Capital Reserve Fund account 54482. Please let me know if you have any questions.

Tagged Passions:rfp, RFP, insurance, bond, and funding

/md

cc: Jim Razinha Matt Yager Todd Luxem Paul Kunze Michael Parrish

Page 40

CITY OF PLANO

BID NO. 2018-0007-B SENIOR CENTER ROOF REPLACEMENT BID RECAP Bid Opening Date/Time: November 29, 2017 @ 2:00 PM
Tagged Passions:rfp and RFP

Number of Vendors Notified: 2,302

Vendors Submitting No Bids : 0 Number of Non-Responsive Bids: 1
Tagged Passions:rfp and RFP

Number of Responsive Bids Submitted: 3

Vendor Name Base Bid Shoemake Holdings, Inc., dba Premiere Roofing 109,990 Nations Roof Central, LLC 139,300 Reconstruction Experts, Inc. 141,521 Recommended Vendor: Shoemake Holdings, Inc., dba Premiere Roofing 109,990
Tagged Passions:rfp and RFP

Michael Parrish January 30, 2018 _____________________________ ______________________ Michael Parrish, Senior Buyer Date

Page 41

CITY OF PLANO COUNCIL AGENDA ITEM

Department: Facilities

Department Head: B. Caleb Thornhill

Agenda Coordinator: Michael Parrish x7554 CAPTION

RFB No. 2017-0552-B for the Police Department Secure Parking Upgrade to Advanced Transol Consultants, LLC in the amount of 178,150; and authorizing the City Manager to execute all necessary documents.

FINANCIAL SUMMARY CIP FISCAL YEAR: 2017-18 Prior Year(CIP Only) Current Year Future Years TOTALS This Item 0 -178,150 0 -178,150 Balance 0 194,941 0 194,941 FUND(S): Police Court Facilities CIP

Tagged Passions:administrator, legal, manager, capital spending, public safety, services, Capital Spending, finance, parking, and court

COMMENTS: Funding for this item is available in the 2017-18 Police Court Facilities CIP. Construction of the Police Department Secure Parking Upgrade, in the amount of 178,150, will leave a current year balance of 194,941 available for future expenditures related to Police or Municipal Court facilities.

No additional detail provided

Tagged Passions:legal, capital spending, public safety, Capital Spending, construction, parking, funding, and court

SUMMARY OF ITEM

See Recommendation Memo. Strategic Plan Goal: Page 42
Tagged Passions:strategic

Financially Strong City with Service Excellence, Safe Large City

Plano Tomorrow Plan Pillar: Built Environment, Social Environment
Tagged Passions:Conservation and environment

ATTACHMENTS: Description Upload Date Type Recommendation Memo 2/2/2018 Memo Bid Recap 2/1/2018 Bid Recap

Page 43 Memorandum
Tagged Passions:rfp and RFP

Date: January 26, 2018

To: Bruce D. Glasscock City Manager

Tagged Passions:administrator and manager

Via: B. Caleb Thornhill Director of Engineering

No additional detail provided


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