NC - Southern Pines: TOWN COUNCIL

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TOWN COUNCIL

AGENDA

Regular Business Meeting of the Southern Pines Tow n Council

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February 13, 2018, 7:00 PM, Douglass Community Center 1185 W. Pennsylvania Avenue

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Call To Order

Pledge of Allegiance led by:

Special Recognition to the Southern Pines Library for receiving both the 16-17 Adult Programming Award and the Literacy Program Award from the NC

Public Library Directors Association
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1. Manager s Comments

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2. Consent Agenda

All items listed below are considered routine and will be enacted by one motion and without discussion.

A. Adopt Special Meeting Minutes of January 3, 2018 and Regular Business Meeting Minutes of January 9, 2018 as written.

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B. Budget Amendments

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DEPARTMENT LINE ITEM CODE INCREASE DECREASE

General Fund Miscellaneous Revenue 10-335-0000 500.00

Police - Patrol Auto Repair 10-511-1700 500.00

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General Fund Police - Donations 10-370-0300 2,500.00

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Police - Patrol Departmental Supplies 10-511-3300 2,500.00

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General Fund Fund Balance Appropriations 10-397-1000 24,570.00

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Street Department Departmental Supplies 10-560-3300 24,570.00

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Utility Fund Retained Earnings Appropriations 60-397-6000 10,000.00

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Water Extensions Utility Cut Repair 60-730-4700 10,000.00

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Utility Fund Retained Earnings Appropriations 60-397-6000 35,000.00

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Water Extensions Departmental Supplies 60-730-3300 35,000.00

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C. Board Appointments

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- Appearance Commission

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Mary Ann O Connor February 13, 2018 February 13, 2021

Jeffrey Elovitz February 13, 2018 February 13, 2021

D. AX 02-18

- Resolution Directing the Clerk - Resolution Calling a Public Hearing

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3. Public Hearings

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A. OA-02-17: Text Amendments to the Unified Development Ordinance (UDO); Petitioner, Town of

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Southern Pines Planning Division Staff

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The Planning Division of the Community Development Department requests to amend the Unified Development Ordinance with a variety of proposed text

amendments.
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4. Public Comments

PUBLIC COMMENT PROCEDURES

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The Southern Pines Town Council is committed to allowing members of the public an

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opportunity to offer comments and suggestions. In addition to public hearings, a special time is

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set aside for the purpose of receiving such comments and suggestions. All comments

and suggestions addressed to the Council during the Public Comment Period shall be subject to

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the following procedures:

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1. The Public Comment Period will be held at the end of the Council Meeting.

2. Each person choosing to speak is asked to keep their statements to a reasonable length in

time in recognition that others may also wish to speak and that the Council requires time

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to conduct its normal business. The Chair retains the right to limit discussion as he/she

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deems necessary.

3. Speakers will be acknowledged by the Mayor/Chair. Speakers will address the Council

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from the lectern at the front of the room and begin their remarks by stating their name

and address for the record.

4. Public comment is not intended to require the Council and/or staff to answer any

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impromptu questions. Speakers will address all comments to the entire Council as

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whole and not one individual member. Discussions between speakers and members of

the audience will not be permitted.

5. Speakers will be courteous in their language and presentation. Matters or comments

which are harmful, discriminatory or embarrassing to any citizens, official or employee of

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the Town shall not be allowed. Speaker must be respectful and courteous in their remarks

and must refrain from personal attacks and the

use of profanity.

6. Any applause will be held until the end of the Public Comment Period.

7. Speakers who have prepared written remarks or supporting documents are

encouraged to leave a copy of such remarks and documents with the Clerk to the

Council.

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8. Speakers shall not discuss any of the following: matters which concern the candidacy of

any person seeking public office, including the candidacy of the person addressing the

Council; matters which are closed session matters, including but not limited to matters

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within the attorney-client privilege, anticipated or pending litigation, personnel, property

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acquisition, matters which are made confidential by law; matters which are the subject

of public hearings.

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9. Action on items brought up during the Public Comment Period will be at the

discretion of the Council.

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MINUTES

Special Meeting of the Southern Pines Town Council

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January 3, 2018, 4:30 PM, C. Michael Haney Community Room,

Southern Pines Police Department

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450 W. Pennsylvania Avenue

Present: Mayor David McNeill Jr., Mayor Pro Tem Jim Simeon, Councilmember Fred Walden, Councilwoman Carol

Haney and Councilmember Mitch Lancaster

Absent: None

Call to Order

1. Manager s Comments

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Due to the inclement weather today, Town Manager Parsons rescheduled the overview of the 2017 Comprehensive

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Financial Report for the January 22nd Regular Work Session Meeting. Mr. Parsons stated the three written decisions

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under Miscellaneous would be added to the Consent Agenda for the January 9 th Regular Business Meeting with the

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adoption of the CAFR delayed until the February meeting. Mr. Parsons discussed several received monetary donations

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to the Town and explained the intended budget items that would be added to the Consent Agenda.

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Town Manager Parsons provided an overview of the Six Month Reauthorization of Southern Pines Whispering Pines

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Annexation Agreement

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Discussion specific to the Whispering Pines approval of a Dollar Tree project ensued regarding sewer services, area

Tagged Passions:services, Utility, trees, utility, and sewer

utilities, zoning and architectural requirements, etc.

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Town Manager Parsons suggested a six-month extension on the current agreement to allow more time for review of

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future annexation boundaries. Council unanimously agreed to this suggestion.

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Mayor McNeill officially cancelled the 7:00 PM Agenda Meeting tonight due to inclement weather.

Mayor McNeill stated this meeting was called to discuss any items that might potentially effect the Budget planning that

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was underway at the staff level.

Town Manager Parsons provided an overview of the Welcome to Southern Pines Lease Agreement and reviewed the suggested language. Mr. Parsons stated an

updated lease agreement with the suggested language would be added to the January 9th Consent Agenda.
Tagged Passions:leasing and manager

Councilmember Walden discussed the Southern Pines accidents statistics from the monthly report submitted by Fire

Chief Cameron, public safety awareness, street visibility, the speed limit on Midland Rd, the possibility of extending street

Tagged Passions:streets and public safety

lamplights further onto West Pennsylvania Avenue.

Councilmember Lancaster stated the extension of street lights would look good.

Tagged Passions:streets, traffic, and streetscape

Mayor McNeill stated larger scale street improvements along Pennsylvania would need to involve NCDOT.

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Discussion ensued regarding DOT paving, decorative crosswalks, timelines, etc.

Mayor Pro Tem Simeon discussed the potential for improving current W elcome To Southern Pines signage with

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hardscape surroundings and possibly improved lighting.

Assistant Town Manger Kennedy explained the issues with incorporating solar lighting, sign designs, DOT right of way

encroachments, etc

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Councilwoman Haney asked where they are with the previously approved Appearance Commission up-lighting projects.

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Mr. Kennedy provided an update with scheduling and stated he would reach out to DOT to find out where they are on the

projects.

Councilmember Walden stated there might be a company out there that specializes in solar lighting that we could consult

with. Discussion ensued regarding position of lighting, signage designs, etc.

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Mayor Pro Tem Simeon suggested that all members or groups that are being recognized be brought before Council to be

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recognized for their good work to let the community know as well. Mr. Simeon discussed recent increased presence of

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police personnel along Knoll Rd and Midland Rd.

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Mayor Pro Tem Simeon suggested exploring the reinstatement of an officer for funeral processions.

Town Manager Parsons stated the Town had experienced some availably issues in the past with sometimes only 1 day

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notification of a funeral, issues with the charge for the officer, liability issues from accidents, etc. Mr. Parsons stated we

do still provide the service for dignitaries, etc. but he would speak further with Chief Temme about options.

Mayor McNeill stated he has supported the Chief at the time for this decision to stop the service, but now we do have

more staff and would like to see this service reinstated.

Councilmember Walden stated he too would like this service to be reinstated and explained his personal experience wi th

issues of not having an officer available for a procession.

Councilwoman Haney asked where up lighting has been installed.

Discussion ensued regarding up lighting around signs, up lighting around trees, etc.

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Mayor McNeill stated up lighting has been approved and needs to be addressed. Discussion ensued regarding the

Appearance Commission recommendations and Ordinances regarding up lighting and landscaping.

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The meeting was adjourned due to severe in climate weather and the regularly scheduled Agenda Meeting at 7:00 pm

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was cancelled due to snow and extremely deteriorating road conditions. Town Manager Parsons stated that CUP votes

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scheduled for 7pm would be delayed to the Business Meeting on January 9th, and that the CAFR adoption would be put

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off until after the presentation later this month.

As so incorporated to these minutes of January 3, 2018 are exact copies as so recorded in the ordinance and resolution books of the Town of Southern

Pines as fully set out in the minutes.
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There being no further business the meeting adjourned at 5:35 p.m.

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Peggy K. Smith

Town Clerk

Minutes

Regular Business Meeting of the Southern Pines Town Council January 9, 2018, 7:00 PM, Douglass Community Center, 1185 W. Pennsylvania Avenue

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Present: Mayor David McNeill, Mayor Pro Tem Jim Simeon Councilmember Fred Walden, Councilwoman

Carol Haney and Councilmember Mitch Lancaster

Absent: None

Call To Order

Pledge of Allegiance led by: Deshon Kelly and Dasani Kelly of the Boys Girls Club

1. Manager s Comments

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2. Consent Agenda

All items listed below are considered routine and will be enacted by one motion and without discussion.

A. Adopt Worksession Meeting Minutes of November 27, 2017, Agenda Meeting Minutes of December 6, 2017 and Regular Business Meeting Minutes of

December 12, 2017 as written.
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B. Budget Amendments

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DEPARTMENT LINE ITEM CODE INCREASE DECREASE

General Fund Miscellaneous Revenue 10-335-0000 909.00

Police - Patrol Auto Repair 10-511-1700 909.00

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General Fund Donations - Fire 10-362-0000 3,750.00

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Fire Departmental Supplies 10-530-3300 3,750.00

C. Resolution Authorizing Filing of an Application for Financing

D. Six Month Reauthorization of Southern Pines Whispering Pines Annexation Agreement

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E. Welcome to Southern Pines Lease Agreement

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F. Written Decision and Conditional Use Permit for CU-04-17: Conditional Use Permit for the Expansion of a

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Non-Conformity; 10820 10840 US Highway 15-501 105 Commerce Avenue; Petitioner, John Zhang

G. Written Decision and Conditional Use Permit for CU-05-17: Conditional Use Permit for a Major Subdivision

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on 22.21 Acres; South Side of Fort Bragg Road; Petitioner, Wes Caddell

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H. Written Decision and Conditional Use Permit for CU-06-17: Conditional Use Permit for Major Amendment to

CU-05-14; May Street Cottages Phasing Plan Amendment; Corner of N. May Street and Duncan Road;

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Petitioner, Jim Leach

Town Manager Parsons reviewed the Consent Agenda.

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Mayor McNeill asked for item E to be discussed as a separate item.

Upon motion by Mayor Pro Tem Simeon, seconded by Councilwoman Haney and carried unanimously 5-0, the Consent Agenda was approved without the

inclusion of item E.

Mayor McNeill stated an updated version of the language for the Welcome to Southern Pines Lease Agreement has been added to the packet and will be

added to the Consent Agenda.
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Upon motion by Mayor Pro Tem Simeon, seconded by Councilmember Walden and carried unanimously 5-0, the Consent Agenda was approved with the addition

of the updated version of item E.

3. Architectural Reviews

A. AR-09-17: PTAH, LLC; 795 SW Broad Street; Petitioner, Dean King

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Assistant Town Manager Kennedy provided an overview with an aerial map.

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Upon motion by Councilmember Walden, seconded by Councilwoman Haney and carried unanimously, 5-0, AR-0 17

was approved.

B. AR-10-17: Sandhill Commons; 10840 US Highway 15-501 and 105 Commerce Avenue; Petitioner,

John Zhang

Assistant Town Manager Kennedy provided an overview with an aerial map. Mr. Kennedy stated several points of

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clarification. 1 In the original request the 80 brick requirement was not being met, but the plans have since been

updated and the 80 brick requirement is now being met. 2 The awnings do not exceed the 6 ft clearance requirements

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and do meet the material requirements. Mr. Kennedy stated the petitioner is not seeking any waivers at this time and

have presented four-sided design renderings of the modeled look.

Upon motion by Councilwoman Haney, seconded by Mayor Pro Tem Simeon and carried unanimously 5-0, AR-10-17

was approved with no requested waivers.

4. Public Comments

Suzanne Coleman of 225 N. May Street, Southern Pines thanked Council for approving the lease agreement and discussed the success of First Eve event.

She also thanked Town Manager Parsons for the continued support of the Building Grounds department for responding immediately to their needs at the Depot and stated they are very proud of the success of the volunteers that have come out with their support of the Welcome to Southern Pines Center.
Tagged Passions:leasing, streets, manager, council, volunteer, and events

Dorothy Brower of 102 Eastman Road, Southern Pines thanked the persons responsible for donating the tree in front of Bostic Funeral Home. Ms. Brower

discussed upcoming MLK Holiday activities, including the visit of Mr. Atrayus Goode, President and CEO at Movement of Youth, Inc. from Durham who will discuss a black youth entrepreneur program. Ms. Brower thanked the Town for the speedy up-to-date notifications of delays, garbage pick-up, etc., during the snowstorm that was much unexpected. Ms. Brower discussed the speed of traffic on Pennsylvania Ave. and asked that the Town please do something regarding the safety of pedestrians on Pennsylvania Avenue and potential traffic calming lighting measures, etc. Ms. Brower expressed concern of someone being killed if something isn t done.
Tagged Passions:streets, trees, youth, Pedestrian, holiday, traffic, and program

Mayor McNeill stated an officer has been periodically assigned off Pennsylvania Avenue at the Coalition and that seems to be effective.

Town Manager Parsons stated it is important to note that when the speed sign is located in an area it is constantly collecting data enabling officers

to target specific periods of recurring speed issues.
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Assistant Town Manager Kennedy discussed the Bicycle Pedestrian Committee having special interest in that area of Pennsylvania Avenue. Mr. Parsons

stated they hope to have a revised cut sheet in front of Council to bring before DOT soon.
Tagged Passions:manager, council, Bicycles, Pedestrian, and bicycles

Councilmember Walden stated people appear to be driving around 45 mph instead of the posted 35 mph in that area. Mr. Walden also stated people have

the tendency to drive the way the road is built and with the additional traffic that is in that area at certain times. Mr. Walden stated there have been severe accidents in that area in the past.
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Councilwoman Haney stated she appreciates the attention to this issue.

Mayor McNeill asked Town Manager Parsons to discuss these concerns with the police department and DOT. Mr. Parsons stated he has some written ideas

to explore with this.
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Mayor McNeill commended staff for their work with the unexpected snow. Mayor McNeill stated we had over 200 hours of below freezing temperatures.

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Town Manager Parsons discussed staff and the Code Red system through the Town website.

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Councilmember Walden asked if we had any outside contacts for snow removal.

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Town Manager Parsons stated we are about as well equipped as anyone in the surrounding area and we have no standing contracts for this. Mr. Parsons

stated we do have people we can contact in extreme conditions and we own 3 plows and 3 trucks that can be rotated to run 24/7. Mr. Parsons thanked Council for the appropriations to be able to do so.
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As so incorporated to these minutes of January 9, 2018 are exact copies as so recorded in the ordinance and resolution books of the Town of Southern

Pines as fully set out in the minutes.
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There being no further business the meeting adjourned at 7:41 p.m.

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Peggy K. Smith Town Clerk

AN ORDINANCE AMENDING THE 2017/2018 FISCAL YEAR BUDGET

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BE IT ORDAINED AND ESTABLISHED by the Town Council of the Town of Southern Pines in regular session assembled this 13th day of February, 2018 that

the Operating Budget for the Fiscal Year 2017/2018 be and hereby is amended as follows:
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DEPARTMENT LINE ITEM CODE INCREASE DECREASE

General Fund Miscellaneous Revenue 10-335-0000 500.00

Police - Patrol Auto Repair 10-511-1700 500.00

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I certify that this ordinance was adopted by the Town Council of the Town of Southern Pines at its meeting of February 13, 2018 as shown in the

minutes of the Town Council for that date.
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_________________________________ Peggy K. Smith, Town Clerk

AN ORDINANCE AMENDING THE 2017/2018 FISCAL YEAR BUDGET

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BE IT ORDAINED AND ESTABLISHED by the Town Council of the Town of Southern Pines in regular session assembled this 13th day of February, 2018 that

the Operating Budget for the Fiscal Year 2017/2018 be and hereby is amended as follows:
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DEPARTMENT LINE ITEM CODE INCREASE DECREASE

General Fund Police - Donations 10-370-0300 2,500.00

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Police - Patrol Departmental Supplies 10-511-3300 2,500.00

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I certify that this ordinance was adopted by the Town Council of the Town of Southern Pines at its meeting of February 13, 2018 as shown in the

minutes of the Town Council for that date.
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_________________________________ Peggy K. Smith, Town Clerk

Consent Agenda Item

To: Reagan Parsons, Town Manager

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From: Chris Kennedy, Community Development Director

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Subject: Budget Amendments

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Date: February 13, 2018

60-730-3300 Departmental Supplies: Increase Line Item by 35,000

Justification: Towards the end of FY 2016-17, due to development demand the division exhausted both meter stock and funds to purchase additional

meters creating delay in meter installations. As a result, in July 2017, FY 2017-18 funds were used purchase the necessary meters to cover the meters needed from the previous year thereby reducing the amount of funds available for FY 2017-18 meter purchases. In addition to new meter installation demand, the number of meter replacements due to renewing old services with paving projects has also rapidly exhausted this line item. These funds will allow for one additional order of meters and associated materials to meet demand through this budget year.
Tagged Passions:budget, purchasing, services, development, Development, materials, and funding

60-730-4700 Utility Cut Repair: Increase Line Item by 10,000

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Justification: As part of paving projects, the utilities division is required to patch back asphalt before the paving may commence. Scheduled paving

projects and several large water breaks requiring asphalt repair has depleted this line item. These funds will allow the utilities division to continue to operate and repair roads with utility cuts.
Tagged Passions:streets, Utility, utility, funding, and water

10-560-3300 Departmental Supplies: Increase Line Item by 24,500 (Bulk Rock salt - 16,570; Snowplow replacement - 8,000)

Justification: As a result of the recent winter weather events our snow treatment and removal operations have been unusually affected creating a

demand for more winter weather materials than typically budgeted for in a given fiscal year. The two storms to date have nearly exhausted our salt supply and the stress of the plowing operations on older equipment has necessitated the replacement of two snowplows. These funds will allow the Town to continue to protect our citizens and those traveling through the area by equipping the division with necessary salt and effective snowplows.
Tagged Passions:budget, snow, equipment, travel, events, materials, and funding

AN ORDINANCE AMENDING THE 2017/2018 FISCAL YEAR BUDGET

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BE IT ORDAINED AND ESTABLISHED by the Town Council of the Town of Southern Pines in regular session assembled this 13th day of February, 2018 that

the Operating Budget for the Fiscal Year 2017/2018 be and hereby is amended as follows:
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DEPARTMENT LINE ITEM CODE INCREASE DECREASE

General Fund Fund Balance Appropriations 10-397-1000 24,570.00

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Street Department Departmental Supplies 10-560-3300 24,570.00

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I certify that this ordinance was adopted by the Town Council of the Town of Southern Pines at its meeting of February 13, 2018 as shown in the

minutes of the Town Council for that date.
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_________________________________ Peggy K. Smith, Town Clerk

AN ORDINANCE AMENDING THE 2017/2018 FISCAL YEAR BUDGET

Tagged Passions:budget and ordinance

BE IT ORDAINED AND ESTABLISHED by the Town Council of the Town of Southern Pines in regular session assembled this 13th day of February, 2018 that

the Operating Budget for the Fiscal Year 2017/2018 be and hereby is amended as follows:
Tagged Passions:budget and council

DEPARTMENT LINE ITEM CODE INCREASE DECREASE

Utility Fund Retained Earnings Appropriations 60-397-6000 10,000.00

Tagged Passions:Utility, utility, and funding

Water Extensions Utility Cut Repair 60-730-4700 10,000.00

Tagged Passions:Utility, utility, and water

I certify that this ordinance was adopted by the Town Council of the Town of Southern Pines at its meeting of February 13, 2018 as shown in the

minutes of the Town Council for that date.
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_________________________________ Peggy K. Smith, Town Clerk

AN ORDINANCE AMENDING THE 2017/2018 FISCAL YEAR BUDGET

Tagged Passions:budget and ordinance

BE IT ORDAINED AND ESTABLISHED by the Town Council of the Town of Southern Pines in regular session assembled this 13th day of February, 2018 that

the Operating Budget for the Fiscal Year 2017/2018 be and hereby is amended as follows:
Tagged Passions:budget and council

DEPARTMENT LINE ITEM CODE INCREASE DECREASE

Utility Fund Retained Earnings Appropriations 60-397-6000 35,000.00

Tagged Passions:Utility, utility, and funding

Water Extensions Departmental Supplies 60-730-3300 35,000.00

Tagged Passions:Utility, utility, and water

I certify that this ordinance was adopted by the Town Council of the Town of Southern Pines at its meeting of February 13, 2018 as shown in the

minutes of the Town Council for that date.
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_________________________________ Peggy K. Smith, Town Clerk

AX-02-18 2018 February Town Council Page 1 of 17

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Agenda Item

To: Reagan Parsons, Town Manager

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Via: Chris Kennedy, Assistant Town Manager

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From: B.J. Grieve, Senior Planner Cindy Williams, Planning Technician

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Subject: AX-02-18: Request for Voluntary Annexation of

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Property Contiguous to the Corporate Limits of the Town of Southern Pines; 165.08 Acres; The Carolina Golf Course; Petitioner, 71st Partners, LLC

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Date: February 13, 2018

I. SUMMARY OF APPLICATION REQUEST:

The petitioner, 71st Partners, LLC, is requesting voluntary contiguous annexation of seven (7) parcels totaling approximately 165.08 acres known as

The Carolina Golf Course Tracts. The subject properties are currently outside of Town of Southern Pines corporate limits. The subject properties are identified by the following: PIN: 858306288849 (PARID: 96000275); PIN: 858300477772 (PARID: 96000276); PIN: 858300399459 (PARID: 96000277); PIN: 858300592310 (PARID: 96000278); PIN: 858307793326 (PARID: 96000279); PIN: 858419508871 (PARID: 96000280); and PIN: 858419511440 (PARID: 96000281). Per the Moore County Tax records, the property owner is listed as 71st Partners, LLC. The parcels were conveyed by Charles M. Ivey, III, as Chapter 7 Trustee for the Carolina Golf Development Company, to 71st Partners, LLC by quitclaim deed dated February 10, 2017 and recorded on February 22, 2017 in Deed Book 4777 at Page 140.
Tagged Passions:taxes, property, Taxes, annexation, development, golf, and Development

II. PROJECT INFORMATION:


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