There were present the Honorable Steve Austin, Mayor, presiding.
PRESENT: Commissioner Patti Bugg Commissioner Robert N. Pruitt, Sr. Commissioner Bradley S. Staton Commissioner Austin P. Vowels
CITY STAFF MEMBERS included Russell R. Sights, City Manager; Dawn Kelsey, City Attorney; Maree Collins, City Clerk; Donna Stinnett, Public
Information Officer; Robert Gunter, Finance Director; Connie Galloway, Human Resources Director; Trace Stevens, Parks, Recreation Cemeteries Director; Jennifer Latimer, Executive Assistant; and Mike Richardson, Police Reserve Officer.
,/ City Manager Russell R. Sights read the following prepared statement into the record: I have not discussed the filling of the city manager
position with the Board as a whole. But I would ask you to consider my comments in a professional manner, because that is the way I intend to present them. As long as I serve as City Manager, I will provide the best professional advice possible always on city government issues. Please consider the city government organization and the applicants for the position in establishing the time frame for employment of the new city manager.
There was a vacancy in the city manager position in July, 1981 and the commissioners in office at the time said to let the new Board of Commissioners
scheduled to take office January 1, 1982 select the new manager. The new manager was hired in March, 1982. In 2008, the city manager was hired during the first five months of a new term of office for the Mayor and Commissioners. The last six months of a current administration is not a good time to be employing the city manager. The best time is during the first six months of the Mayor's new term along with the new commissioners at the beginning of the term and not at the end.
If you complete the recruitment process for the new manager during the last nine months of your current term, you will never know what you may have
gotten . The reason I say that is many professionals will not even apply when looking at a proposed schedule that would show the successful applicant arriving in Henderson in July or August with a general election in November and the possibility of new board members in January. If some of the applicants are even unemployed, they might not be willing to relocate not knowing who the new board members might be who would be taking office in just a few months. There is certainly more job security for any manager who comes in at the beginning of a new term of office for elected officials rather than in the last six months of a term.
CITY OF HENDERSON - RECORD BOOK Record of Minutes of A Called Work Session Meeting on January 23, 2018
I ask the Board to look at what is best for the City of Henderson. This is not self serving on my part because I am scheduled to end my employment on
June 30,2018. If the current Board does not want me to continue past this June, then consider appointing an interim city manager and delay the appointment of the new manager until the appointment can be considered by the new Board of Commissioners so that the new manager would be able to work with all the officials who had hired him or her.
,/ Discussion was held regarding the timeline with a target hire date of late May; should the process be opened up for both internal and external
candidates; how the former hiring process was conducted and some of the reasons it was conducted as an internal process; should the new City Manager be included in the process and if so, at what point and how best to facilitate that; that the only goal is to find the best person possible; that this is an advisory committee and that the final recommendation will ultimately come from the City Manager to be voted on by the Board of Commissioners; historically the committee reviews applications, conducts interviews, determines who goes for formal assessments conducted by an outside facilitator, reviews results from assessments and makes a recommendation to the city manager for his final determination; that a city can have only one city manager at a time; that this hiring process is unique in that both City Manager and Police Chief positions are being filled at the same time; Commissioner Bugg asked if there was any reason that this couldn't be postponed a few months; and the complexities of scheduling both committees simultaneously.
PRESENT: Commissioner Patti Bugg Commissioner Robert N. Pruitt, Sr. Commissioner Bradley S. Staton Commissioner Austin P. Vowels
ALSO PRESENT: Mr. Russell R. Sights, City Manager Ms. Dawn Kelsey City Attorney Ms. Maree Collins, City Clerk Mrs. Donna Stinnett, Community
Relations Manager/Public Information Officer Mr. Trace Stevens, Parks, Recreation Cemeteries Director Mr. Robert Gunter, Finance Director Mr. Jason Hargitt, Interim Police Chief Mr. Jermaine Poynter, Police Major Mr. Brian Williams, Public Works Director Mr. Scott Foreman, Fire Chief Mr. Dylan Ward, Public Works Engineer Mrs. Jennifer Latimer, Executive Assistant Mr. Chris Heimgartner, HMPL General Manager Mr. Randal Redding, HMPL Attorney Mr. Bryant Woodard, Henderson City/County Rescue Squad Mr. Jeremy Lear, The Gathering Place Executive Director Ms. Lindsey Lacosta, Downtown Henderson Partnership Ms. Jordyn Myracle, Ohio Valley Art League Mr. Davis Hunter Ms. Linda Stone Ms. Jeannie Amar Ms. Lisa Bourland Dr. Chuck Summers, First Christian Church Mr. Mike Richardson, Reserve Police Officer Mr. Doug White, the Gleaner Ms. Paige Hagan, 14 News Eyewitness News Cameraman
DYLAN WARD, Public Works Engineer, presented a brief update on the progress of the pocket park to be located on Second Street. He handed out two
drawings that reference the conceptual design and scale of the project. Design items include: the pergola; stenciled concrete to look like wood flooring to distinguish the pathway to and in the sitting area; light wooden color tables, benches and planters to accommodate approximately 45 to 50 people; a large wooden stage with specialty lighting; strands of cafe lights incorporated from the stage area through the pergola seating area to tie the areas together; electrical outlets in the stage area and throughout the seating area for charging stations; canary or bird shaped bicycle racks; a sculpture; a mural on an adjoining building; game and book library boxes; and a smartboard kiosk that could be used for the community calendar and other real-time interactive activities. He further explained that the park was designed with ADA accessibility in mind so the walkways
COMMISSIONER STATON indicated that members of the Pocket Park Committee include: Buzzy Newman, Trace Stevens, Dylan Ward Kyle Hitner, Abby Dixon,
Lindsey Lacosta, Jordan Myracle, Missy Vanderpool, Dawn Kelsey, Russell Sights, Austin Vowels and himself. He then reported on the budget for the project. The project was divided into four phases. The first phase will include concrete work to remove the current concrete and replace it with stamped concrete that looks like wood flooring. Funding for this portion of the project will come from the City's concrete budget. Phase two includes the construction phase which the City contributed 35,000.00 to help fund the pergola which will be in a dark bronze color. He indicated that this has been a community wide effort with Tri-County Labor volunteering approximately 27,500.00 in-kind labor to build the wooden stage, benches, tables, and planters. The phase two budget includes approximately 7,500.00 for materials for the benches, tables, planters and bike racks; 1,500.00 for the cafe lighting; 1,000.00 for video surveillance equipment for a total of approximately 58,374.00. Phases three and four will include a mural on the side of the Hilliard Lyons building which is estimated at 26,000.00 and then the smartboard kiosk is budgeted at 18,000.00. Other monetary contributions include a grant of 35,000.00 from the Preston Foundation, 5,000.00 from the Audubon Board of Realtors and private donations to the Ohio Valley Arts League of 4,500 for the mural leaving 22,874.00 unfunded. The Downtown Henderson Partnership and OVAL are conducting fundraising activities and anticipate raising the remaining funds through private contributions.
Motion by Commissioner Staton, seconded by Commissioner Bugg, to accept the proposed design plans for the pocket park to be located at 225 Second
Street and to approve the proposed budget including the sources of funding for the pocket park and the expenditure of those funds and to accept the donation of labor to the project and the budget amendment for these additional expenses will be presented by the City Manager during the mid-year budget review in February.
I, IN GENERAL, SECTION 4-15 HOURS OF SALE AND DELIVERY; SUNDAY SALES IN QUALIFIED ESTABLISHMENTS TO CHANGE HOURS OF SUNDAY SALES BY THE DRINK AND TO
REMOVE THE SEATING REQUIREMENT OF FIFTY PEOPLE AND FIFTY PERCENT OF THE GROSS REVENUES FROM FOOD SALES AND TO ALLOW SUNDAY SALES FOR QUOTA RETAIL PACKAGE LICENSEES AND NONQUOTA RETAIL MALT BEVERAGE PACKAGE LICENSEES IN THE CODE OF ORDINANCES OF THE CITY OF HENDERSON
PASTOR JEANNIE AMAR, River of Life Church and LISA BOURLAND, The Father's House Church, spoke against the proposed changes to Sunday Sales of
alcohol. Pastor Amar stated that As I was thinking and praying, the first word that came to my mind is honor. The scripture says to honor the Sabbath day and keep it holy. She concluded that she loves our city and asked kindly to honor and vote no. Ms. Bourland indicated that as we look through the history of our country it seems as if a chisel has been taken to the things our forefathers honored, chiseling away to the point where we aren't even recognizable as a Christian country.
DA VIS HUNTER and LINDA STONE spoke in favor of the proposed changes to Sunday Sales of alcohol. Mr. Hunter stated that he sees this as an
opportunity to have a tangible, positive impact on our local businesses. He indicated that he appreciated all the research and deliberation that the Commissioners had done before making their decision, and that he believes that the pros outweigh the cons. Ms. Stone, Algonquins III, pointed out that alcohol sales are
COMMISSIONER PRUITT indicated that he doesn't drink but would never try to force his religious beliefs on someone else. While he understands the
logic behind altering rules so that all establishments are on the same playing field, and not just allowing larger restaurants to serve drinks on Sunday he stated that he would prefer no drinking on Sunday in Henderson.
COMMISSIONER STATON indicated that this is one of the tougher votes this Commission has had. He indicated that this change is not a vote for or
against alcohol sales on Sundays as it is already legal to purchase alcohol by the drink on Sundays in Henderson at certain restaurants. He stated that safety is of great concern for him and he believes that having package sales available on Sunday might lower the risk of someone going to a restaurant to drink and then driving home under the influence. He stated that this change will not impact anyone's ability to worship on Sunday nor does it force anyone to drink on Sunday.
SCOTT FOREMAN, Fire Chief, indicated that in recent years the fire service industry has been pushing for the protection of firefighters against
exposure to cancer causing agents. Chemicals that are deposited on a firefighter's turn-out gear can be harmful and require special cleaning techniques and specialized equipment. He reported that this grant would allow the department to provide the equipment to clean gear under certain circumstances instead of sending the gear out for cleaning and out of service for weeks at a time. Also included in the grant would be materials to complete small repairs in-house, again keeping gear in service longer.
MOTION by Commissioner Pruitt, seconded by Commissioner Bugg, to adopt the municipal order awarding the bid for the purchase of four patrol/pursuit
vehicles to Sternberg, Inc., Jasper, Indiana in the amount of 129,522.00; and for one sedan to Town and Country Ford of Evansville, Indiana in the amount of 21,301.08, in strict accordance with their bids as submitted pursuant to Bid Reference 18-01.
RUSSELL R. SIGHTS, City Manager, indicated that these are budgeted purchases and that the patrol/pursuit vehicles are Dodge Chargers and the sedan is
a Ford Taurus. He reported that we had a first-time bidder, Gillie Hyde Chrysler of Glasgow. He indicated that they have a reputation for being competitive in the municipal market however, this time their low bid on the sedan did not meet specifications.
JASON HARGITT, Interim Police Chief, reported that this purchase is regular rotation of the fleet to keep costs down. He reported that the front
wheel drive Dodge Charges did well during the recent ice and snow and that is why the specifications were written for either front wheel drive or all wheel drive vehicles. The sedan submitted by Gillie Hyde was rear wheel drive and did not meet specifications.
DISCUSSION WAS HELD regarding how and when the costs would be incurred for the in-car camera system and other equipment-equipment is ordered and
installed after vehicles are received; and the confusing wording in the bid specifications when allowing either/or on front wheel drive and all-wheel drive. The Finance department will review specifications for future bids.
RUSSELL R. SIGHTS, City Manager, indicated that Audubon Kids Zone had requested funds to help with paving their parking lot located at 1325 Powell
Street. He explained that this would be a grant for them to do their own paving project. Funds would come from the 50,000.00 that was set out in the budget under Special Projects for two East End home improvement grants.
COMMISSIONER STATON, clarified that the 50,000.00 was designated as part of the budget for two projects that he had requested and will no longer move
forward. He indicated that there were some legal hurdles to implementing the projects and this new purpose is within the intent of that money. He indicated that he is excited about the idea of having a permanent substation at the Audubon Kids Zone location.
MOTION by Commissioner Staton, seconded by Commissioner Pruitt, to approve reallocation of 37,700.00 from the Special Projects east End Home
Improvement line items to be used for the following alleyway improvements: First Street to Holloway Street; Alvasia to Alves Street between First and Second Street; Alvasia to Holloway between First and Second Street;804 Clay Street South (hill portion); 823 Washington Street (hill portion); 935 North Elm Street (hill portion); 460 South Adams Street (hill portion); and 421 Plum Street (hill portion).
JEREMY LEAR, The Gathering Place Executive Director, explained that about six months ago the City received a formal complaint that the restrooms at
the Gathering Place are not ADA compliant. He indicated that at that time the Mayor and City Manager authorized Skinner and Associates to work up an estimate, which has been included in your packet. The estimate for all four restrooms is about 60,000.00.
DISCUSSION WAS HELD regarding the age of the building; the condition of all four restrooms; that because there is an elevator either the upstairs or
the downstairs restrooms could be renovated and put it in compliance; that 95 of activities take place upstairs; that the City would have to conduct the bid as it is a City owned property; whether to bid all four, or only two restrooms; and whether or not to conduct it as an evaluated bid.
COMMISSIONER BUGG stated that she is proud to serve with all of you because we can agree to disagree in a professional and respectful manner.
MAYOR AUSTIN reported that in December a PEAK pre-paid gas plan was brought forward that has now been completed and should provide a small pricing
advantage for our customers in the future. He further reported that like other surrounding communities our Public Works department has been working on all those potholes. The State Department has also been out filling potholes. He thanked everybody that worked on the snow and the potholes that resulted.
Mayor Austin announced that six firms in Henderson have been honored on the Best Places to Work in Kentucky list by the Kentucky Chamber of Commerce
and the Kentucky Society of Human Resource Management. The companies are Air Hydro Power, Edward Jones, Farm Credit Mid-America, Hilliard Lyons, Independence Bank and People Plus Incorporated. Congratulations to those companies.