KY - Henderson: Board of Commissioners Meeting

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Board of Commissioners Meeting

Municipal Center Third Floor Assembly Room 222 First Street 5:30 P.M.

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1. Invocation:

2. Roll Call:

3. Recognition of Visitors:

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4. Appearance of Citizens:

5. Proclamations:

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6. Presentations:

7. Public Hearings:

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8. Consent Agenda:

Minutes:

City of Henderson, Kent-ucky Board of Commissioners Meeting

Tuesday, February 13, 2018

AGENDA

Reverend Larry Butler, Victory Baptist Church

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January 23, 2018 Called Work Session January 23, 2018 Regular Meeting

9. Ordinances Resolutions:

Tagged Passions:ordinance

Second Readings:

First Readings:

Resolutions:

10. Municipal Orders:

Ordinance Amending Code of Ordinances Chapter 17 (Parks)

Tagged Passions:ordinance and parks

Ordinance Amending Code of Ordinances Chapter 6 (Animals)

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Ordinance Annexing and Rezoning Properties - 400 Block Old Corydon Road

Tagged Passions:streets, annexation, ordinance, and zoning

Ordinance Related to Improvements of Bent Creek Estates Subdivision Sewer Facilities by BLD Development, LLC and a Reimbursement Agreement and Fee

Schedule
Tagged Passions:ordinance, Utility, development, subdivision, utility, Development, and sewer

Ordinance Amending the Employee Manual - City Drug and Alcohol Policy

Tagged Passions:policy, ordinance, alcohol, and drugs

Please mute or turn off all cell phones for the duration of this meeting.

11. Bids Contracts:

Tagged Passions:rfp, RFP, and contract

12. Unfinished Business:

Tagged Passions:business

13. City Manager's Report:

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14. Commissioners' Reports:

15. Appointments:

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16. Executive Session:

17. Miscellaneous:

18. Adjournment

Municipal Order Awarding Bid for Demolition and Removal of IBT Building to Hazex Construction Company

Tagged Passions:rfp, RFP, demolition, and construction

Municipal Order Authorizing Purchase of a John Deere Riding Greens Mower from Reynolds Golf and Turf

Tagged Passions:purchasing and golf

Municipal Order Accepting Proposal of Value Payment Systems, LLC for Debit Card Services

Tagged Passions:services

Municipal Order Awarding Bid for Purchase of Natural Gas Meters to Utility Sales and Service, Inc.

Tagged Passions:rfp, RFP, purchasing, natural gas, Utility, sale, and utility

Review and Discussion of Code of Ordinances-(Chapter 19, Planning and Chapter 20, Streets, Sidewalks, and Other Public Places, Article 1)

Tagged Passions:streets, ordinance, Pedestrian, and planning

Please mute or turn off all cell phones for the duration of this meeting.

February 9, 2018

City Commission Memorandum 18-28

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TO: Mayor Steve Austin and the Board of Commissioners

FROM: Russell R. Sights, City Manager 5 5 L SUBJECT: Consent Agenda

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The Consent Agenda for the meeting of February 13, 2018, contains the following:

Minutes: January 23, 2018 Called Work Session January 23, 2018 Regular Meeting

8 CITY OF HENDERSON - RECORD BOOK

Record of Minutes of A Called Work Session Meeting on January 23, 2018

A Called Work Session of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, January 23, 2018, at 4:45 p.m. in the

third floor Assembly Room, Municipal Center, 222 First Street, Henderson, Kentucky.
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There were present the Honorable Steve Austin, Mayor, presiding.

PRESENT: Commissioner Patti Bugg Commissioner Robert N. Pruitt, Sr. Commissioner Bradley S. Staton Commissioner Austin P. Vowels

CITY STAFF MEMBERS included Russell R. Sights, City Manager; Dawn Kelsey, City Attorney; Maree Collins, City Clerk; Donna Stinnett, Public

Information Officer; Robert Gunter, Finance Director; Connie Galloway, Human Resources Director; Trace Stevens, Parks, Recreation Cemeteries Director; Jennifer Latimer, Executive Assistant; and Mike Richardson, Police Reserve Officer.
Tagged Passions:administrator, legal, manager, public safety, human resources, recreation, finance, and parks

ALSO PRESENT: Douglas White, The Gleaner

THE FOLLOWING AGENDA ITEMS WERE DISCUSSED:

1. Review and Discussion of City Manager Search Plan

Tagged Passions:administrator and manager

,/ City Manager Russell R. Sights read the following prepared statement into the record: I have not discussed the filling of the city manager

position with the Board as a whole. But I would ask you to consider my comments in a professional manner, because that is the way I intend to present them. As long as I serve as City Manager, I will provide the best professional advice possible always on city government issues. Please consider the city government organization and the applicants for the position in establishing the time frame for employment of the new city manager.
Tagged Passions:administrator, manager, and employment

There was a vacancy in the city manager position in July, 1981 and the commissioners in office at the time said to let the new Board of Commissioners

scheduled to take office January 1, 1982 select the new manager. The new manager was hired in March, 1982. In 2008, the city manager was hired during the first five months of a new term of office for the Mayor and Commissioners. The last six months of a current administration is not a good time to be employing the city manager. The best time is during the first six months of the Mayor's new term along with the new commissioners at the beginning of the term and not at the end.
Tagged Passions:administrator and manager

If you complete the recruitment process for the new manager during the last nine months of your current term, you will never know what you may have

gotten . The reason I say that is many professionals will not even apply when looking at a proposed schedule that would show the successful applicant arriving in Henderson in July or August with a general election in November and the possibility of new board members in January. If some of the applicants are even unemployed, they might not be willing to relocate not knowing who the new board members might be who would be taking office in just a few months. There is certainly more job security for any manager who comes in at the beginning of a new term of office for elected officials rather than in the last six months of a term.
Tagged Passions:manager, voting, election, and security

CITY OF HENDERSON - RECORD BOOK Record of Minutes of A Called Work Session Meeting on January 23, 2018

I ask the Board to look at what is best for the City of Henderson. This is not self serving on my part because I am scheduled to end my employment on

June 30,2018. If the current Board does not want me to continue past this June, then consider appointing an interim city manager and delay the appointment of the new manager until the appointment can be considered by the new Board of Commissioners so that the new manager would be able to work with all the officials who had hired him or her.
Tagged Passions:administrator, manager, appointments, and employment

I will be pleased to discuss these comments further on request either now or in the next few days. Thank you.

,/ Discussion was held regarding the schedule with a target date for an offer to a candidate of the last week of March; and that a motion would be

brought forward during the regular meeting to adopt the schedule as presented and authorizing the Mayor final approval of the advertisement upon preparation by Human Resources department staff.
Tagged Passions:human resources and advertising

NO FORMAL ACTION WAS TAKEN BY THE BOARD OF COMMISSIONERS.

2. Review and Discussion of Police Chief Selection Process

Tagged Passions:public safety and selection

,/ Commissioner Staton presented a Proposed Police Chief Hiring Timeline for review by the Board.

Tagged Passions:public safety

,/ Discussion was held regarding the timeline with a target hire date of late May; should the process be opened up for both internal and external

candidates; how the former hiring process was conducted and some of the reasons it was conducted as an internal process; should the new City Manager be included in the process and if so, at what point and how best to facilitate that; that the only goal is to find the best person possible; that this is an advisory committee and that the final recommendation will ultimately come from the City Manager to be voted on by the Board of Commissioners; historically the committee reviews applications, conducts interviews, determines who goes for formal assessments conducted by an outside facilitator, reviews results from assessments and makes a recommendation to the city manager for his final determination; that a city can have only one city manager at a time; that this hiring process is unique in that both City Manager and Police Chief positions are being filled at the same time; Commissioner Bugg asked if there was any reason that this couldn't be postponed a few months; and the complexities of scheduling both committees simultaneously.
Tagged Passions:administrator, manager, public safety, and grocery

It was determined to Table discussion on the Police Chief Hiring Process and to schedule a called work session for 4:45 p.m. on Tuesday, February

13th for further discussion.
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NO FORMAL ACTION WAS TAKEN BY THE BOARD OF COMMISSIONERS.

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10 CITY OF HENDERSON - RECORD BOOK

Record of Minutes of __ A_C_al_le_d_W_o_r_k_S_e_s si_o_n_ Meeting on January 23, 2018

MEETING ADJOURN:

MOTION by Commissioner Staton, seconded by Commissioner Bugg to adjourn.

The vote was called. On roll call, the vote stood:

Commissioner Staton ----- Aye: Commissioner Pruitt------ Aye: Commissioner Bugg ------ Aye: Commissioner Vowels --- Aye: Mayor Austin --------------

Aye:

WHEREUPON Mayor Austin declared the work session adjourned at approximately 5:10 p.m.

ATTEST: Steve Austin, Mayor February 13, 2018

Maree Collins, City Clerk

CITY OF HENDERSON - RECORD BOOK Record of Minutes o/ __ 'A -'R==-eg u=l=a -r ___ _ Meeting on ----'J'-- a=n=u=a=-ry,_2=3 ''' 2 '0' '1'- -8

A meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, January 23, 2018, at 5:30 p.m., prevailing time, in

the third floor Assembly Room located in the Municipal Center Building at 222 First Street, Henderson, Kentucky.
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INVOCATION was given by Dr. Chuck Summers, First Christian Church, followed by recitation of the Pledge of Allegiance to our American Flag.

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There were present Mayor Steve Austin presiding:

PRESENT: Commissioner Patti Bugg Commissioner Robert N. Pruitt, Sr. Commissioner Bradley S. Staton Commissioner Austin P. Vowels

ALSO PRESENT: Mr. Russell R. Sights, City Manager Ms. Dawn Kelsey City Attorney Ms. Maree Collins, City Clerk Mrs. Donna Stinnett, Community

Relations Manager/Public Information Officer Mr. Trace Stevens, Parks, Recreation Cemeteries Director Mr. Robert Gunter, Finance Director Mr. Jason Hargitt, Interim Police Chief Mr. Jermaine Poynter, Police Major Mr. Brian Williams, Public Works Director Mr. Scott Foreman, Fire Chief Mr. Dylan Ward, Public Works Engineer Mrs. Jennifer Latimer, Executive Assistant Mr. Chris Heimgartner, HMPL General Manager Mr. Randal Redding, HMPL Attorney Mr. Bryant Woodard, Henderson City/County Rescue Squad Mr. Jeremy Lear, The Gathering Place Executive Director Ms. Lindsey Lacosta, Downtown Henderson Partnership Ms. Jordyn Myracle, Ohio Valley Art League Mr. Davis Hunter Ms. Linda Stone Ms. Jeannie Amar Ms. Lisa Bourland Dr. Chuck Summers, First Christian Church Mr. Mike Richardson, Reserve Police Officer Mr. Doug White, the Gleaner Ms. Paige Hagan, 14 News Eyewitness News Cameraman
Tagged Passions:arts, administrator, legal, manager, public safety, downtown, Public Works, church, recreation, finance, parks, and public works

PRESENTATION: Mr. Dylan Ward-Pocket Park Update

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DYLAN WARD, Public Works Engineer, presented a brief update on the progress of the pocket park to be located on Second Street. He handed out two

drawings that reference the conceptual design and scale of the project. Design items include: the pergola; stenciled concrete to look like wood flooring to distinguish the pathway to and in the sitting area; light wooden color tables, benches and planters to accommodate approximately 45 to 50 people; a large wooden stage with specialty lighting; strands of cafe lights incorporated from the stage area through the pergola seating area to tie the areas together; electrical outlets in the stage area and throughout the seating area for charging stations; canary or bird shaped bicycle racks; a sculpture; a mural on an adjoining building; game and book library boxes; and a smartboard kiosk that could be used for the community calendar and other real-time interactive activities. He further explained that the park was designed with ADA accessibility in mind so the walkways
Tagged Passions:restaurants, arts, streets, Public Works, Bicycles, disability, parks, bicycles, library, and public works

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12 CITY OF HENDERSON - RECORD BOOK

Record of Minutes o/ ___ A_R_e g-u lar _____ Meeting on January 23, 2018

and tables are wheelchair accessible. The target construction completion date is mid-April. The pergola contractor has been given the Notice to

Proceed so the Committee is awaiting final drawings. Certain items like the mural and the smartboard will be incorporated as funding becomes available.
Tagged Passions:grocery, construction, and funding

COMMISSIONER STATON indicated that members of the Pocket Park Committee include: Buzzy Newman, Trace Stevens, Dylan Ward Kyle Hitner, Abby Dixon,

Lindsey Lacosta, Jordan Myracle, Missy Vanderpool, Dawn Kelsey, Russell Sights, Austin Vowels and himself. He then reported on the budget for the project. The project was divided into four phases. The first phase will include concrete work to remove the current concrete and replace it with stamped concrete that looks like wood flooring. Funding for this portion of the project will come from the City's concrete budget. Phase two includes the construction phase which the City contributed 35,000.00 to help fund the pergola which will be in a dark bronze color. He indicated that this has been a community wide effort with Tri-County Labor volunteering approximately 27,500.00 in-kind labor to build the wooden stage, benches, tables, and planters. The phase two budget includes approximately 7,500.00 for materials for the benches, tables, planters and bike racks; 1,500.00 for the cafe lighting; 1,000.00 for video surveillance equipment for a total of approximately 58,374.00. Phases three and four will include a mural on the side of the Hilliard Lyons building which is estimated at 26,000.00 and then the smartboard kiosk is budgeted at 18,000.00. Other monetary contributions include a grant of 35,000.00 from the Preston Foundation, 5,000.00 from the Audubon Board of Realtors and private donations to the Ohio Valley Arts League of 4,500 for the mural leaving 22,874.00 unfunded. The Downtown Henderson Partnership and OVAL are conducting fundraising activities and anticipate raising the remaining funds through private contributions.
Tagged Passions:restaurants, arts, budget, downtown, Donation, Bicycles, volunteer, fundraising, equipment, surveillance, construction, grant, donation, materials, funding, parks, and bicycles

Motion by Commissioner Staton, seconded by Commissioner Bugg, to accept the proposed design plans for the pocket park to be located at 225 Second

Street and to approve the proposed budget including the sources of funding for the pocket park and the expenditure of those funds and to accept the donation of labor to the project and the budget amendment for these additional expenses will be presented by the City Manager during the mid-year budget review in February.
Tagged Passions:streets, budget, administrator, manager, Donation, donation, funding, and parks

The vote was called. On roll call, the vote stood:

Commissioner Staton ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Bugg ------ Aye: Commissioner Vowels --- Aye: Mayor Austin --------------

Aye:

APPROVAL OF CONSENT AGENDA:

MAYOR AUSTIN asked the City Clerk to read the Consent Agenda.

Minutes: January 9, 2018, Regular Meeting

Resolutions: 03-18: Resolution Authorizing the Submission of Grant Application to Transportation Cabinet, Kentucky Office of Highway Safety, in the

Amount of 26,000.00 for the Police Department, and Acceptance of Grant if A warded
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04-18: Resolution Approving Agreement Between the Henderson City/County Rescue Squad, the City of Henderson, the County of Henderson, and Henderson

Emergency Management
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Motion by Commissioner Pruitt, seconded by Commissioner Vowels, to approve the items on the Consent Agenda as presented.

CITY OF HENDERSON - RECORD BOOK Record of Minutes o/ __ A R=e=gu=l=a r ___ _ Meeting on ----'J'- a=n=u=a=-ry'--=23 ',c..c2=0' '1' 8

The vote was called. On roll call, the vote stood:

Commissioner Staton ----- Aye: Commissioner Pruitt------ Aye: Commissioner Bugg------ Aye: Commissioner Vowels --- Aye: Mayor Austin --------------

Aye:

WHEREUPON, Mayor Austin declared the consent agenda items approved.

ATTEST: Maree Collins, City Clerk

CITY MANAGER SELECTION PROCESS

Tagged Passions:administrator, manager, and selection

/s/ Steve Austin Steve Austin, Mayor

January 23, 2018

MOTION by Mayor Austin, seconded by Commissioner Bugg, to approve the City Manager Selection Process schedule as presented at the Called Work Session

with a target hire date of late March 2018, and due to time constraints authorizing the Mayor final approval of the advertisements for the position.
Tagged Passions:administrator, manager, grocery, advertising, and selection

The vote was called. On roll call, the vote stood:

Commissioner Staton ----- Aye: Commissioner Pruitt------ Aye: Commissioner Bugg------ Aye: Commissioner Vowels --- Aye: Mayor Austin --------------

Aye:

ORDINANCE NO. 01-18 SECOND READ ORDINANCE AMENDING CHAPTER 4 - ALCOHOLIC BEVERAGES AN ORDINANCE AMENDING CHAPTER 4, ALCOHOLIC BEVERAGES, ARTICLE

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I, IN GENERAL, SECTION 4-15 HOURS OF SALE AND DELIVERY; SUNDAY SALES IN QUALIFIED ESTABLISHMENTS TO CHANGE HOURS OF SUNDAY SALES BY THE DRINK AND TO

REMOVE THE SEATING REQUIREMENT OF FIFTY PEOPLE AND FIFTY PERCENT OF THE GROSS REVENUES FROM FOOD SALES AND TO ALLOW SUNDAY SALES FOR QUOTA RETAIL PACKAGE LICENSEES AND NONQUOTA RETAIL MALT BEVERAGE PACKAGE LICENSEES IN THE CODE OF ORDINANCES OF THE CITY OF HENDERSON
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MOTION by Commissioner Vowels, seconded by Commissioner Staton, that the ordinance be adopted.

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PASTOR JEANNIE AMAR, River of Life Church and LISA BOURLAND, The Father's House Church, spoke against the proposed changes to Sunday Sales of

alcohol. Pastor Amar stated that As I was thinking and praying, the first word that came to my mind is honor. The scripture says to honor the Sabbath day and keep it holy. She concluded that she loves our city and asked kindly to honor and vote no. Ms. Bourland indicated that as we look through the history of our country it seems as if a chisel has been taken to the things our forefathers honored, chiseling away to the point where we aren't even recognizable as a Christian country.
Tagged Passions:alcohol, watershed, church, sale, and history

DA VIS HUNTER and LINDA STONE spoke in favor of the proposed changes to Sunday Sales of alcohol. Mr. Hunter stated that he sees this as an

opportunity to have a tangible, positive impact on our local businesses. He indicated that he appreciated all the research and deliberation that the Commissioners had done before making their decision, and that he believes that the pros outweigh the cons. Ms. Stone, Algonquins III, pointed out that alcohol sales are
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14 CITY OF HENDERSON - RECORD BOOK

Record of Minutes o/ __ A R=e=g=u=la=r ____ _ Meeting on January 23, 2018

legal at other times when people worship and saw no difference between Sunday night and Wednesday night. She indicated that she believed this would

be beneficial to the City and asked that the Commission vote yes.
Tagged Passions:legal and boards and commissions

MAYOR AUSTIN thanked the speakers for their comments.

COMMISSIONER VOWELS indicated that he had a few thoughts from the last meeting and would like to add just a little more to that. He stated that he is

a Christian and as a Catholic may view alcohol differently than other religions but respects your opinions and your religions, and he respectfully disagrees with your decision.
Tagged Passions:alcohol and religion

COMMISSIONER PRUITT indicated that he doesn't drink but would never try to force his religious beliefs on someone else. While he understands the

logic behind altering rules so that all establishments are on the same playing field, and not just allowing larger restaurants to serve drinks on Sunday he stated that he would prefer no drinking on Sunday in Henderson.
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COMMISSIONER BUGG indicated that for the benefit of those that were not at the last meeting so they would know why she is voting no, she wanted to

again share the prepared statement citing statistics relating to accidents and deaths due to driving while under the influence and alcohol abuse and consumption risk factors.
Tagged Passions:risk, voting, and alcohol

COMMISSIONER STATON indicated that this is one of the tougher votes this Commission has had. He indicated that this change is not a vote for or

against alcohol sales on Sundays as it is already legal to purchase alcohol by the drink on Sundays in Henderson at certain restaurants. He stated that safety is of great concern for him and he believes that having package sales available on Sunday might lower the risk of someone going to a restaurant to drink and then driving home under the influence. He stated that this change will not impact anyone's ability to worship on Sunday nor does it force anyone to drink on Sunday.
Tagged Passions:restaurants, legal, purchasing, boards and commissions, risk, alcohol, and sale

The vote was called. On roll call, the vote stood:

Commissioner Staton ----- Aye: Commissioner Pruitt------ Nay: Commissioner Bugg------ Nay: Commissioner Vowels --- Aye: Mayor Austin --------------

Aye:

WHEREUPON, Mayor Austin declared the ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded.

Tagged Passions:ordinance

ATTEST: Maree Collins, City Clerk

ORDINANCE NO. 02-18: FIRST READ ORDINANCE AMENDING PARKS AND RECREATION

Tagged Passions:ordinance, recreation, and parks

Isl Steve Austin Steve Austin, Mayor

January 23, 2018

AN ORDINANCE AMENDING CHAPTER 17, PARKS AND RECREATION, ARTICLE I - IN GENERAL, BY ADDING SECTION 17-3. GOLF COURSE FEES AND AMENDING ARTICLE III -

SPECIAL EVENTS, SECTION 17-52, INDEMNIFICATION OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON
Tagged Passions:ordinance, golf, recreation, events, and parks

MOTION by Commissioner Vowels, seconded by Commissioner Staton, that the ordinance be adopted.

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DAWN KELSEY, City Attorney, indicated that this amendment is part of the ordinance review and that this will clarify that fees will be set by

resolution from time-to-time by the Board.
Tagged Passions:legal and ordinance

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The vote was called. On roll call, the vote stood:

Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt------ Aye: Commissioner Bugg ------ Aye: Mayor Austin --------------

Aye:

WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the

Board of Commissioners.
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ORDINANCE NO. 03-18: FIRST READ ORDINANCE REPEALING CHAPTER 6, SECTION 6-3 AN ORDINANCE REPEALING CHAPTER 6, ANIMALS, SECTION 6-3 PURSUING, INJURING,

KILLING OF ANIMALS AND BIRDS OF THE CODE OF ORDINANCES OF THE CITY OF HENDERSON
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MOTION by Commissioner Pruitt, seconded by Commissioner Vowels, that the ordinance be adopted.

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DAWN KELSEY, City Attorney, explained that this amendment is part of ordinance review and that this section is preempted by state law and needs to be

removed from our ordinances.
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The vote was called. On roll call, the vote stood:

Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Bugg ------ Aye: Mayor Austin --------------

Aye:

WHEREUPON, Mayor Austin declared the ordinance adopted on its first reading and ordered that it be presented for a second reading at a meeting of the

Board of Commissioners.
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RESOLUTION 05-18: RESOLUTION AUTHORIZING SUBMITTAL OF GRANT APPLICATION TO THE

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U.S. DEPARTMENT OF HOMELAND SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY UNDER THE ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM, IN THE AMOUNT OF

67,000.00 WITH A 10 MATCH TO PURCHASE GEAR CLEANING AND REPAIR MATERIALS FOR THE FIRE DEPARTMENT, AND ACCEPTING GRANT IF A WARDED
Tagged Passions:purchasing, Immigration, grant, materials, emergency, fire departments and districts, program, and security

MOTION by Commissioner Staton, seconded by Commissioner Vowels, to adopt the resolution authorizing submission of a grant application, and accepting

grant if awarded, to the Assistance to Firefighters Grant Program for gear cleaning equipment and gear repair materials in the amount of 67,000.00 with a 10 match.
Tagged Passions:equipment, grant, materials, fire departments and districts, and program

SCOTT FOREMAN, Fire Chief, indicated that in recent years the fire service industry has been pushing for the protection of firefighters against

exposure to cancer causing agents. Chemicals that are deposited on a firefighter's turn-out gear can be harmful and require special cleaning techniques and specialized equipment. He reported that this grant would allow the department to provide the equipment to clean gear under certain circumstances instead of sending the gear out for cleaning and out of service for weeks at a time. Also included in the grant would be materials to complete small repairs in-house, again keeping gear in service longer.
Tagged Passions:equipment, grant, materials, and fire departments and districts

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16 CITY OF HENDERSON - RECORD BOOK

Record of Minutes o/ ___ A_R_e g_u_la_r _____ Meeting on January 23, 2018

The vote was called. On roll call, the vote stood:

Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Bugg ------ Aye: Mayor Austin --------------

Aye:

WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded.

ATTEST: Maree Collins, City Clerk

RESOLUTION 06-18:

Isl Steve Austin Steve Austin, Mayor

January 23, 2018

RESOLUTION ACCEPTING THREE POSSIBLE NAMES FOR THE NEW POCKET PARK AND APPROVAL ON HOW TO DETERMINE THE NAME FOR THE PARK

Tagged Passions:parks

MOTION by Commissioner Staton, seconded by Commissioner Vowels, to adopt the resolution accepting three possible names for the new pocket park

located at 225 Second Street, and approving the process designated by the Pocket Park Committee on how to name the park.
Tagged Passions:streets and parks

COMMISSIONER STATON, indicated that the Committee has fielded several dozen names and has narrowed it down to the following three proposed names: The

Perch, Canary Square, and The Nesting Place.

DAWN KELSEY, City Attorney, indicated that the Board of Commissioners would not be restricted to use one of these names. These are the Committee's

recommendations.
Tagged Passions:legal

The vote was called. On roll call, the vote stood:

Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt------ Aye: Commissioner Bugg------ Aye: Mayor Austin --------------

Aye:

WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded.

ATTEST: Maree Collins, City Clerk

RESOLUTION 07-18:

Isl Steve Austin Steve Austin, Mayor

January 23, 2018

RESOLUTION AW ARD ING BID FOR PURCHASE OF STREET SWEEPER TO CMI EQUIPMENT SALES, INC., NASHVILLE, TENNESSEE IN THE AMOUNT OF 210,650.00

Tagged Passions:streets, rfp, RFP, purchasing, equipment, and sale

MOTION by Commissioner Pruitt, seconded by Commissioner Staton, to adopt the resolution awarding the bid for the purchase of a street sweeper to CMI

Equipment Sales, Inc., of Nashville, Tennessee, in the amount of 210,650.00 in strict accordance with its bid as submitted pursuant to Bid Reference 18-02.
Tagged Passions:streets, rfp, RFP, purchasing, equipment, and sale

RUSSELL R. SIGHTS, City Manager, indicated that the Board had previously authorized advertising for the new street sweeper to replace the one that

was destroyed by fire. There was a
Tagged Passions:streets, administrator, manager, and advertising

CITY OF HENDERSON - RECORD BOOK Record of Minutes of __ =A R=-=-c..e=gu=l=a r ___ _ Meeting on ----=-J=an=u=ac=-.ry -=23 '''-=2c..=0' 1-=-8

small insurance reimbursement but the plan is, once awarded, it will be included in the mid-year budget appropriation review.

Tagged Passions:budget, insurance, and funding

BRIAN WILLIAMS, Public Works Director, indicated that this would be a newer version of the one that was destroyed. The bid came in very close to the

estimated price and should be delivered in approximately two to four weeks compared to a six to eight month timeframe from the other vendor.
Tagged Passions:rfp, RFP, Public Works, and public works

The vote was called. On roll call, the vote stood:

Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt------ Aye: Commissioner Bugg ------ Aye: Mayor Austin --------------

Aye:

WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded.

ATTEST: Maree Collins, City Clerk

MUNICIPAL ORDER NO. 02-18:

/s/ Steve Austin Steve Austin, Mayor

January 23, 2018

MUNICIPAL ORDER A WARDING BID FOR PURCHASE OF FOUR (4) PATROL/PURSUIT VEHICLES TO STERNBERG, INC., JASPER, INDIANA, IN THE AMOUNT OF 129,522.00; AND

FOR ONE (1) SEDAN TO TOWN AND COUNTRY FORD OF EVANSVILLE, INDIANA IN THE AMOUNT OF 21,301.08, FOR THE POLICE DEPARTMENT
Tagged Passions:rfp, RFP, public safety, and purchasing

MOTION by Commissioner Pruitt, seconded by Commissioner Bugg, to adopt the municipal order awarding the bid for the purchase of four patrol/pursuit

vehicles to Sternberg, Inc., Jasper, Indiana in the amount of 129,522.00; and for one sedan to Town and Country Ford of Evansville, Indiana in the amount of 21,301.08, in strict accordance with their bids as submitted pursuant to Bid Reference 18-01.
Tagged Passions:rfp, RFP, and purchasing

RUSSELL R. SIGHTS, City Manager, indicated that these are budgeted purchases and that the patrol/pursuit vehicles are Dodge Chargers and the sedan is

a Ford Taurus. He reported that we had a first-time bidder, Gillie Hyde Chrysler of Glasgow. He indicated that they have a reputation for being competitive in the municipal market however, this time their low bid on the sedan did not meet specifications.
Tagged Passions:budget, administrator, rfp, manager, RFP, purchasing, and market

JASON HARGITT, Interim Police Chief, reported that this purchase is regular rotation of the fleet to keep costs down. He reported that the front

wheel drive Dodge Charges did well during the recent ice and snow and that is why the specifications were written for either front wheel drive or all wheel drive vehicles. The sedan submitted by Gillie Hyde was rear wheel drive and did not meet specifications.
Tagged Passions:public safety, purchasing, and snow

DISCUSSION WAS HELD regarding how and when the costs would be incurred for the in-car camera system and other equipment-equipment is ordered and

installed after vehicles are received; and the confusing wording in the bid specifications when allowing either/or on front wheel drive and all-wheel drive. The Finance department will review specifications for future bids.
Tagged Passions:rfp, RFP, equipment, and finance

The vote was called. On roll call, the vote stood:

Commissioner Staton ----- Aye: Commissioner Pruitt ------ Aye:

17

18 CITY OF HENDERSON - RECORD BOOK

Record of Minutes o/ ___ A_R_e g u_la_r _____ Meeting on January 23, 2018

Commissioner Bugg------ Aye: Commissioner Vowels --- Aye: Mayor Austin -------------- Aye:

WHEREUPON, Mayor Austin declared the municipal order adopted, affixed his signature and the date thereto, and ordered that the same be recorded.

ATTEST: Maree Collins, City Clerk

RESOLUTION 08-18:

/s/ Steve Austin Steve Austin, Mayor

January 23, 2018

RESOLUTION APPROVING AGREEMENT WITH THE AUDUBON KIDS ZONE ALLOCATING UP TO 12,300.00 TO PAVE ITS PARKING LOT LOCATED AT 1325 POWELL STREET WHERE THE

CITY OF HENDERSON'S POLICE DEPARTMENT SUBSTATION IS LOCATED IN THE BUILDING
Tagged Passions:streets, public safety, and parking

MOTION by Commissioner Staton, seconded by Commissioner Bugg, to adopt the resolution approving an Agreement with the Audubon Kids Zone allocating up

to 12,300.00 to pave its parking lot located at 1325 Powell Street where the City's Police Department has located a Substation in the building.
Tagged Passions:streets, public safety, and parking

RUSSELL R. SIGHTS, City Manager, indicated that Audubon Kids Zone had requested funds to help with paving their parking lot located at 1325 Powell

Street. He explained that this would be a grant for them to do their own paving project. Funds would come from the 50,000.00 that was set out in the budget under Special Projects for two East End home improvement grants.
Tagged Passions:streets, budget, administrator, manager, grant, parking, and funding

COMMISSIONER STATON, clarified that the 50,000.00 was designated as part of the budget for two projects that he had requested and will no longer move

forward. He indicated that there were some legal hurdles to implementing the projects and this new purpose is within the intent of that money. He indicated that he is excited about the idea of having a permanent substation at the Audubon Kids Zone location.
Tagged Passions:budget and legal

The vote was called. On roll call, the vote stood:

Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Bugg------ Aye: Mayor Austin --------------

Aye:

WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded.

ATTEST: Maree Collins, City Clerk

CITY MANAGER'S REPORT:

Tagged Passions:administrator and manager

/s/ Steve Austin Steve Austin, Mayor

January 23, 2018

RUSSELL R. SIGHTS, City Manager, reported that Mayor Austin and Commissioner Staton have requested that the remaining balance of 37,700.00 from the

50,000.00 budget for the two East End Projects be used for the paving of several alleyways. Staff has estimated that the eight alleyways would cost a little over 36,000.00.
Tagged Passions:budget, administrator, and manager

CITY OF HENDERSON - RECORD BOOK Record of Minutes o/ __ =A=-R=e=gu=l=a=-r ___ _ Meeting on --- J-=an=u=ary=-'--=2=3.,_, =20-=-l=-=-8

MAYOR AUSTIN interjected that these alleyways are heavily used and connect to a lot of businesses and homes in the Gateway system and also some are

hill portions that the trash collectors have problems with.
Tagged Passions:gateway and business

MOTION by Commissioner Staton, seconded by Commissioner Pruitt, to approve reallocation of 37,700.00 from the Special Projects east End Home

Improvement line items to be used for the following alleyway improvements: First Street to Holloway Street; Alvasia to Alves Street between First and Second Street; Alvasia to Holloway between First and Second Street;804 Clay Street South (hill portion); 823 Washington Street (hill portion); 935 North Elm Street (hill portion); 460 South Adams Street (hill portion); and 421 Plum Street (hill portion).
Tagged Passions:streets

The vote was called. On roll call, the vote stood:

Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt------ Aye: Commissioner Bugg ------ Aye: Mayor Austin --------------

Aye:

RUSSELL R. SIGHTS, City Manager, reported that the Gathering Place has requested to have restrooms renovated to bring them into ADA compliance. The

building when it was built was not required to be ADA compliant.
Tagged Passions:compliance, administrator, manager, and disability

JEREMY LEAR, The Gathering Place Executive Director, explained that about six months ago the City received a formal complaint that the restrooms at

the Gathering Place are not ADA compliant. He indicated that at that time the Mayor and City Manager authorized Skinner and Associates to work up an estimate, which has been included in your packet. The estimate for all four restrooms is about 60,000.00.
Tagged Passions:administrator, manager, and disability

DISCUSSION WAS HELD regarding the age of the building; the condition of all four restrooms; that because there is an elevator either the upstairs or

the downstairs restrooms could be renovated and put it in compliance; that 95 of activities take place upstairs; that the City would have to conduct the bid as it is a City owned property; whether to bid all four, or only two restrooms; and whether or not to conduct it as an evaluated bid.
Tagged Passions:compliance, property, rfp, and RFP

It was determined that the Finance department would specify the upstairs and downstairs in separate groups so that the Board of Commissioners could

determine how many and which ones to renovate in an evaluated bid format.
Tagged Passions:rfp, RFP, and finance

MOTION by Commissioner Staton, seconded by Commissioner Pruitt, to authorize staff to proceed with bid specifications for an evaluated bid set out in

groups of two on the restroom renovations at The Gathering Place.
Tagged Passions:rfp and RFP

The vote was called. On roll call, the vote stood:

Commissioner Vowels --- Aye: Commissioner Staton ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Bugg------ Aye: Mayor Austin --------------

Aye:

RUSSELL R. SIGHTS, City Manager, reported that the topic for discussion at the regular February Work Session scheduled for February 20th will be the

mid-year financial review.
Tagged Passions:administrator, manager, and finance

20 CITY OF HENDERSON - RECORD BOOK

Record of Minutes of __ -- A-=-=-R=eccg=u=la=r _____ Meeting on January 23, 2018

COMMISSIONERS' REPORT:

COMMISSIONER PRUITT indicated that his thoughts and prayer go out to the people of Benton and Marshall County. He stated that he doesn't know when

these mass shootings will stop, but he prays that they will stop soon. He also sent prayers to the Jody Jenkins family for their loss.
Tagged Passions:religion

Commissioner Pruitt reported that he would be remiss if he didn't mention all the hard work that the water department personnel put in when a water

main broke in front of his house. They worked into the wee hours of the morning in sub-zero temperatures with freezing cold water shooting up all around them until they completed the job.
Tagged Passions:personnel, Utility, utility, and water

COMMISSIONER BUGG stated that she is proud to serve with all of you because we can agree to disagree in a professional and respectful manner.

MAYOR AUSTIN reported that in December a PEAK pre-paid gas plan was brought forward that has now been completed and should provide a small pricing

advantage for our customers in the future. He further reported that like other surrounding communities our Public Works department has been working on all those potholes. The State Department has also been out filling potholes. He thanked everybody that worked on the snow and the potholes that resulted.
Tagged Passions:Public Works, snow, and public works

Mayor Austin announced that six firms in Henderson have been honored on the Best Places to Work in Kentucky list by the Kentucky Chamber of Commerce

and the Kentucky Society of Human Resource Management. The companies are Air Hydro Power, Edward Jones, Farm Credit Mid-America, Hilliard Lyons, Independence Bank and People Plus Incorporated. Congratulations to those companies.
Tagged Passions:Hydro Power and agriculture

EXECUTIVE SESSION: Litigation

Tagged Passions:legal

MOTION by Commissioner Bugg, seconded by Commissioner Staton, to go into Executive Session pursuant to KRS 61.810(1 )( c) for the purpose of

discussion of pending litigation against the City.
Tagged Passions:legal

The vote was called. On roll call, the vote stood:

Commissioner Staton----- Aye: Commissioner Pruitt ------ Aye: Commissioner Bugg------ Aye: Commissioner Vowels --- Aye: Mayor Austin --------------

Aye:

MEETING RECONVENED:

MOTION by Commissioner Pruitt, seconded by Commissioner Bugg, the Board of Commissioners reconvened in regular session.

The vote was called. On roll call, the vote stood:

Commissioner Staton ----- Aye: Commissioner Pruitt ------ Aye: Commissioner Bugg------ Aye: Commissioner Vowels --- Aye: Mayor Austin --------------

Aye:

CITY OF HENDERSON - RECORD BOOK Record of Minutes of __ 'A 'R eg,.,_u=l=ac=..r ___ _ Meeting on ----'J'- a=n=u=ac:..ryc..=-23=,'-'2 -'0 '1' '8

RESOLUTION NO. 09-18: RESOLUTION AUTHORIZING HENDERSON MUNICIPAL POWER AND LIGHT

Tagged Passions:electric

(HMPL) GENERAL MANAGER, CHRIS HEIMGARTNER AND MAYOR STEVE AUSTIN TO TAKE ANY AND ALL ACTION NECESSARY TO PROPERLY APPEAL THE ORDER ENTERED IN THE

APPLICATION OF BIG RIVERS ELECTRIC CORPORATION FOR DECLARATORY ORDER BEFORE THE KENTUCKY PUBLIC SERVICE COMMISSION, CASE NO. 2016-00278
Tagged Passions:manager, boards and commissions, watershed, and electric

MOTION by Commissioner Staton, seconded by Commissioner Bugg, to adopt the resolution authorizing Henderson Municipal Power and Light General Manager

Chris Heimgartner and Mayor Steve Austin to take all action necessary to appeal the Order entered by the Public Service Commission in Case No: 2016-00278.
Tagged Passions:manager, boards and commissions, and electric

The vote was called. On roll call, the vote stood:

Commissioner Staton ----- Aye: Commissioner Pruitt------ Aye: Commissioner Bugg------ Aye: Commissioner Vowels --- Aye: Mayor Austin --------------

Aye:

WHEREUPON, Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded.

ATTEST: Maree Collins, City Clerk

MEETING ADJOURN:

Isl Steve Austin Steve Austin, Mayor


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