(919) 560-0025 Commissioners' Chambers7:00 PMMonday, February 12, 2018 Regular Session Public Charge The Board of Commissioners asks its members and citizens to conduct themselves in a respectful, courteous manner, both with the Board and fellow citizens. At any time, should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to the public charge is observed. As a courtesy to others, please turn off cell phones during the meeting.
partnerships with organizations such as the Durham Housing Authority, Durham Parks and Recreation, and the Boys Girls Club of Greater Durham. In addition to continuing to serve the community affected by the closing of Main Library, the unique locations served by Downtown Library Without Walls have given Durham County Library the opportunity to reach new audiences and communities. Carol Ann Walters and Jane Goodridge, long-time board members and co-chairs of the Friends of the Durham Library s book sales, have been named Library Friend of the Year by the NCPLDA for their years of work as co-chairs of the Friends book sales and their work in 2017 to open Books Among Friends, the Friends new book sale location inside Northgate. Walters and Goodridge lead a phenomenal team of volunteer book sorters and a core management team for Books Among Friends. The book sorters, core management team for the book sales, and the entire Friends of the Durham Library Board are exemplary community volunteers and leaders. The award is well-deserved and a testament to the strength of the Friends of the Durham Library Board, the volunteer sorters, and the entire Friends of the Durham Library organization.
Cox Company is the developer and provider for the Durham County Computer Assisted Mass Appraisal (CAMA), Tax Billing and Collection systems. Cox Company will provide maintenance and support for the One/Tax software. One/Tax is a fully integrated, multi-year system for County Government Tax Departments in North Carolina. The amended request is for an additional module to the software known as CAPS Application Software. The module will allow for a field application for appraisers to complete field work in the field versus the need for additional resources for keying the field work in the office. The application will be used for the 2019 General Reappraisal (Revaluation). Alignment with Strategic Plan: Goal 5, Accountable, Efficient, Visionary Government. Having one software vendor providing this full scope of services from valuation to collections provides the greatest coverage of needs with the least integration issues.
The Board is requested to approve the amendment to the current contract with Westaff to increase the previously approved amount of 109,000.00 to an amount not to exceed 189,000.00. Westaff is a temporary staffing agency currently used to assist in the data entry process for the 2019 General Reappraisal data entry project that requires the relisting of 115,000 parcels. The County has followed the new General Reappraisal Guidelines set forth by the NC Department of Revenue requiring that all property be relisted for the reappraisal process. To ensure the department meets the timeframe for setting value for the 2019 General Reappraisal additional data entry personnel has been required to complete the task. All data entry for the reappraisal must be completed prior to September 1, 2018 to prepare for the change of value notices that will be mailed in December of 2018. The Tax Administration Office requests approval to amend the current contract with Westaff for an additional 80,000.00; for a total not to exceed 189,000.00. Alignment with Strategic Plan: Goal 5, Accountable, Efficient, Visionary Agenda Text:
Government. Westaff has placed several temporary staff within our organization. Several of those placements have previous tax office experience resulting in minimal downtime allowing us to be more efficient in our training efforts and data entry projects.
County Manager s Recommendation: The County Manager recommends that the Board amend the contract with Westaff for temporary staffing purposes and approve the Contract Amendment to increase the contract amount by 80,000.00 to an amount not to exceed 189,000.00. Westaff Contract Amendment AAF Supplemental data for Westaff 2018.docx Attachments:
County Manager s Recommendation: The County Manager recommends that the Board approve Budget Ordinance Amendment No. 18BCC000020 recognizing First Presbyterian Church contribution of 8,000 and SHIFT NC contribution of 2,000 for a total of 10,000. First Presbyterian SHIFT NC AAF Supplemental Doc
Attachments: Request to Approve Six Positions Mid-Year for the Department of Social Services Child Welfare Division 18-0617 The Board is requested to review and approve six new positions for the Department of Social Services Child Welfare Division. This request is seeking authorization to establish five new Child Welfare Social Worker Positions and a Child Welfare Social Worker Supervisor to deliver Child Protective Services for the County of Durham. This request is being generated due to a staffing shortage within Child Protective Services that prevents the Department from meeting the required caseload standard of 1 worker per 10 cases. In addition, new state legislation is driving performance standards for County Social Services that will require certain benchmarks be met within the program or the County could face potential corrective actions and/or state assumption of the program. Ensuring adequate staffing capacity is one of the critical steps in meeting new state requirements under HB 630. This request will not require any additional funding from the County for FY2018. The positions will be funded from lapsed salaries identified from currently vacant positions within DSS. Starting July 1, 2018, to maintain these new positions and all other current positions within Child Welfare, DSS will request an additional 593,333 in the FY2019 budget request. Alignment with Strategic Plan: This request aligns with Strategic Goal 2, Health and Well-Being for All as it provides the staffing capacity to help ensure healthy children and youth through Protective Services. In addition, this request supports Strategic Goal 3, Safe Community, by providing the capacity for the Department to ensure safety for children from abuse and neglect and reduce the risks of harm or death to children due to abuse/neglect. Resource Persons: Ben Rose, Director; Jovetta Whitfield, Assistant Director; Ann Granby, Program Manager County Manager s Recommendation: The County Manager recommends that the Board approve 6 new positions for the Department of Social Services Child Welfare Division Agenda Text:
County Manager s Recommendation: The County Manager recommends that the Board authorize the execution of the contract with DTW Architects Planners, Ltd. to provide design services for the Durham County Administration Building Renovation project in the amount of 691,000.00 plus a reimbursable amount of 30,000.00 thus totaling a not to exceed budget of 721,000.00. AAF - Backups - Administration Bldg Renovations - DTW Architects and Planners - 1-18-2018 AAF - Supplemental Document Form - Administration Bldg Renovations - DTW Architects Attachments: Resolution Supporting NCDOT Project to Resurface a Portion of Page Road 18-0632 The Board is requested to approve the attached resolution, which NCDOT requires to move forward with the project. NCDOT is planning to both strengthen and resurface the portion of Page Road between Chin Page Road and TW Alexander (see attached map) in 2017. The extra strengthening, designed to help the road handle both current and future traffic, is anticipated to cost approximately 400,000 and thus requires a resolution of support from all relevant local boards, which in this case are the Wake County and Durham County Boards of County Commissioners. No County funds would be required for expended as part of this project. The width of the road does not make it suitable for any easy additional of bicycle lanes / facilities, nor is there time, given the specific source of funds for this project, to try to assemble funding to acquire additional right-of-way, for example. The source of funds is called High Impact/Low Cost and has essentially replaced the old Small Construction funds. Whatever projects are chosen have to be under construction within 12 months, which rules out many, more complex project. NCDOT uses criteria to screen, but not rank, projects, and they include AADT, accident rate, existing lane width, improvement to Level Of Service (LOS), non-highway components, other funds, and County Tier Designation. According to NCDOT representative Mike Kneis, It s a fairly easy bar to qualify, but the 12 months and R/W (right-of-way) issues will keep a lot of projects out. Alignment with Strategic Plan: Well-paved roads are important for many important activities across all five of our Strategic Plan goals. Resource Persons: Drew Cummings, Chief of Staff County Manager s Recommendation: The County Manager recommends that the Board approve the attached resolution, which NCDOT requires to move forward with the project. Agenda Text:
reduce the filing fee on a salary level that is less than that of the incumbent Sheriff. This would have no impact on the incumbent Sheriff and will still allow the Board to set the salary of a newly elected sheriff in accordance with his/her qualifications. Alignment with Strategic Plan: The election of a Sheriff will align with Goal 3 to provide a safe and secure community. Resource Persons: Kathy Everett-Perry, Director of Human Resources and Derek Bowens, Director of Elections County Manager s Recommendation: The County Manager recommends that the Board set the salary for filing purposes at 105,836 and assess and set the salary of the sheriff when the new or incumbent Sheriff takes office after the election. Sheriff Survey Data - January 2018Attachments:
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