NC - Halifax: Halifax County Board of Commissioners

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Halifax County Board of Commissioners

Halifax County Board of Commissioners Vernon J. Bryant, Chairman

J.
Rives Manning, Jr., Vice-Chairman Carolyn C. Johnson

Linda A. Brewer Marcelle O. Smith

Tagged Passions:alcohol

T.
Patrick W. Qualls

No additional detail provided

Tony N. Brown County Manager

Andrea H. Wiggins Clerk to the Board
Tagged Passions:administrator and manager

M.
Glynn Rollins, Jr. County Attorney

Tuesday February 20, 2018 Special Meeting 6:00 PM Halifax County Historic Courthouse

Tagged Passions:legal and historic

10
North King Street, Post Office Box 38, Halifax, North Carolina 27839 252-583-1131/Fax: 252-583-9921

www.halifaxnc.com The mission of the Halifax County Board of Commissioners is to provide leadership and support for an effective county government that seeks to enhance the quality of life for the people of Halifax County. Meeting Location - Manning Elementary School Media Center, 940 Park Avenue, Roanoke Rapids, North Carolina

Tagged Passions:streets, education, and parks

Call to Order

Invocation and Pledge of Allegiance

Adoption of the Agenda

Conflict of Interest Chairman Vernon J. Bryant

In accordance with the Halifax County Board of Commissioners Rules of Procedures and N. C. G. S. Sec.153A-44, it is the duty of every member present to vote on all matters coming before the Board, unless there is a conflict of interest as determined by the Board or by law. Does any Board member have any known conflict of interest with respect to any matters coming before the Board today? If so, please identify the conflict and the remaining Board members will vote to consider the requested excuse.
Tagged Passions:procedure

1.
Agenda Items

1.
School Capital Planning Presentation Dia H. Denton, Deputy County Manager

No additional detail provided

Tagged Passions:administrator, education, manager, and planning

2.
Adjourn

No additional detail provided

*** Accommodations for individuals with disabilities may be arranged by contacting

the County Manager's office at 252-583-1131 at least 48 hours prior to the meeting. *** AGENDA Halifax County Board of Commissioners Special Meeting TO: Halifax County Board of Commissioners FROM: Dia H. Denton, Deputy County Manager PRESENTER: Dia H. Denton, Deputy County Manager

Tagged Passions:administrator and manager

SUBJECT: School Capital Planning Presentation

DATE: February 20, 2018 Special Meeting

Tagged Passions:education and planning

SUPPORTING INFORMATION: The attached presentation is for the joint meeting with Roanoke Rapids Graded Schools.

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ATTACHMENTS: Description School Capital Planning - RRGSD

TOTAL COST:N/A COUNTY COST:N/A REQUEST: No action required. SCHOOL CAPITAL IMPROVEMENT PLANNING

Tagged Passions:capital spending, education, Capital Spending, and planning

HISTORY OF SCHOOL CAPITAL PLANNING

Tagged Passions:education, planning, and history

1997 CAPITAL IMPROVEMENTS PLAN REPORT

Tagged Passions:capital spending and Capital Spending

2007 EDUCATIONAL FACILITIES CAPITAL IMPROVEMENT PLANNING COMMITTEE

2010-2015 SCHOOL IMPROVEMENT PLAN OTHER WORK TO INCLUDE EVERGREEN REPORT, MBAJ STUDY, JOINT BOARD MEETINGS WITH
Tagged Passions:capital spending, education, Capital Spending, and planning

SCHOOL DISTRICTS AND INDIVIDUAL MEETINGS WITH KEY STAFF FROM EACH

MAJOR SCHOOL CAPITAL PROJECTS REPLACEMENTS

Tagged Passions:capital spending, education, and Capital Spending

WELDON MIDDLE SCHOOL (WCS) COMPLETED 2000

ENFIELD-INBORDEN SCHOOL (HCS) ELEMENTARY AND MIDDLE COMPLETED 2007

Tagged Passions:education

MANNING ELEMENTARY SCHOOL (RRGSD) COMPLETED 2017

2010-2015 SCHOOL IMPROVEMENT PLAN INCLUDES SHORT TERM AND LONG TERM PLANS AND RECOMMENDATIONS SHORT TERM ACTIVITIES CONTINUEWITH FIVE YEAR CAPITAL REQUESTS AND ADM FUNDING LONG TERM PLAN EXAMINED NEEDS SUBMITTED BY THE SYSTEMS AND PHYSICAL VISITS TO EACH FACILITY THE DEBT SCHEDULE AT THE TIME SHOWED THE NEXT MAJOR DEBT TO BE RETIRED WAS BELMONT (RRGSD), FOLLOWED BY WELDON MIDDLE (WCS) RECOMMENDATION WAS TO REPLACE MANNING (RRGSD) FOLLOWED BY WELDON HIGH

Tagged Passions:education, retirement, funding, and facility

SCHOOL (WCS)

WHAT NOW? NEW PLAN
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JOINT MEETINGS WITH EACH SYSTEM

RECOMMEND CONTINUATION OF FIVE YEAR PROJECTIONS CONSIDER STATE MANDATED FIVE YEAR FACILITY PLANS OF EACH SYSTEM
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OBJECTIVE OF JOINT MEETINGS

LISTEN TO BOE S NEEDS AND PRIORITIES FOR SCHOOL CAPITAL

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TAKE INFORMATION FROM JOINT MEETINGS, INCORPORATE DPI FIVE YEAR FACILITY PLANS

INTO NEW SCHOOL IMPROVEMENT PLAN NEW SIP SHOULD INCLUDE MAJOR RENOVATION/REPLACEMENT PLANS, A TIMELINE, EVEN A SUGGESTED FUNDING STREAM

Tagged Passions:education, NewSchools, funding, and facility

115C - 426.2. JOINT PLANNING. IN ORDER TO PROMOTE GREATER MUTUAL UNDERSTANDING OF IMMEDIATE AND LONG-TERM BUDGETARY ISSUES AND CONSTRAINTS AFFECTING PUBLIC SCHOOLS AND COUNTY GOVERNMENTS, LOCAL BOARDS OF EDUCATION AND BOARDS OF COUNTY COMMISSIONERS ARE STRONGLY ENCOURAGED TO CONDUCT PERIODIC JOINT MEETINGS DURING EACH FISCAL YEAR. IN PARTICULAR, THE BOARDS ARE ENCOURAGED TO ASSESS THE SCHOOL CAPITAL OUTLAY NEEDS, TO DEVELOP AND UPDATE A JOINT FIVE-YEAR PLAN FOR MEETING THOSE NEEDS, AND TO CONSIDER THIS PLAN IN THE PREPARATION AND APPROVAL OF EACH YEAR'S BUDGET UNDER THIS ARTICLE. (1995 (REG. SESS., 1996), C. 666, S. 2.)

FIVE YEAR PROJECTIONS (SHORT TERM)

Tagged Passions:budget, education, and planning

CONTINUE TO REQUEST AND RECEIVE FIVE YEAR CAPITAL REQUESTS

CONTINUE TO MEET WITH EACH SYSTEM (SUPERINTENDENT, FINANCE OFFICER, MAINTENANCE

DIRECTOR) IN MARCH EACH YEAR TO DISCUSS SPECIFIC SHORTER TERM PROJECTS WITH BOC SUPPORT, CONTINUE SPECIAL CAPITAL ALLOTMENTS FOR SPECIFIC PROJECTS
Tagged Passions:superintendent and finance

EXAMPLE: ROOF REPLACEMENTS, SECURITY SYSTEM UPGRADES, HVAC SYSTEM REPLACEMENTS

STATE MANDATED FACILITY PLANS North Carolina Department of Public Instruction Every five years, local boards of education are required by G.S. 115C-521(a) to submit their Facility Needs Assessment (long range plans) to the State Board of Education. It is now time to prepare the Facility Needs Survey 2015-16. The results of this survey will assess projected facility needs for the next 5-10 years, and will be used statewide and locally.
Tagged Passions:education, instruction, security, and facility

2015-2016 DPI FACILITY NEEDS SURVEY

INCLUDES ADM PROJECTIONS FOR 2019-2020 AND 2024-2025 COST SUMMARY 0 5 YEARS (LISTS FACILITIES AND NEEDS BY PRIORITY) COST SUMMARY 6 10 YEARS
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CAPACITY SUMMARY 0 5 YEARS

No additional detail provided

CAPACITY SUMMARY 6 10 YEARS

INFORMATION INCLUDES AGE AND SQUARE FOOTAGE, FACILITY CONDITION, ACCESSIBILITY COMPLIANCE, ETC

Tagged Passions:compliance and facility

WHAT STOOD OUT FROM THE FACILITY SURVEYS?

COST SUMMARIES 0 to 5 Years 6 to 10 Years

Tagged Passions:facility

*RRGSD included additional for new Manning

No additional detail provided

Elementary - the above figure does NOT include

that cost. School Year Built Condition Accessibility Site Acreage School Square Footage 2014-15 ADM Manning Elementary (old)* 1953 Poor In compliance 21 62,537 644 Manning Elementary (new) 2017 n/a n/a 21 96,231 n/a Belmont Elementary 1998 Very Good In compliance 26 94,921 631 Chaloner Middle* 1955 Good In compliance 12 87,472 739 Roanoke Rapids High* 1921 Good In compliance 33 198,582 876
Tagged Passions:compliance, education, and poverty

* Age of original bldg

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Chaloner - 3 additions

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RRHS - 7 additions

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1.
ALL NEEDS LISTED ARE FOR RENOVATIONS

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2.
BELMONT PRIORITY TO ADD PRE-K CLASSROOMS

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3.
ALL FACILITIES IN GOOD OR BETTER CONDITION AND ALL IN ADA COMPLIANCE

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Tagged Passions:compliance and disability

4.
THE TWO OLDEST SCHOOLS (CHALONER AND RRHS) HAVE HAD MULTIPLE ADDITIONS

OTHER NEEDS

Tagged Passions:education

HVAC OR OTHER ELECTRICAL

FIRE ALARM SYSTEM UPGRADES

CARPET REMOVAL REPLACE WITH TILE WATER INTRUSION RRHS PARKING LOT PAVING OR RE-SURFACING 2901 2833 2759 2662 2563 2470 2515 2447 2719 2800 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 Projected ADM QUESTIONS?
Tagged Passions:Utility, utility, parking, and water

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