IL - Lake: Public Works and Transportation Committee

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Public Works and Transportation Committee

Wednesday, April 4, 2018

8:30 AM

Lake County Illinois

Lake County Courthouse and Administrative Complex 18 N. County Street

Tagged Passions:streets

Waukegan, IL 60085-4351

Assembly Room, 10th Floor

Public Works and Transportation Committee

Tagged Passions:Public Works, transportation, and public works

Agenda Report - Final

April 4, 2018Public Works and Transportation Committee

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Agenda Report - Final

1. Call to Order

2. Pledge of Allegiance

3. Approval of Minutes

4. Addenda to the Agenda

5. Public Comment

6. Chairman's Remarks

7. Old Business

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8. New Business

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CONSENT AGENDA (Items 8.1 - 8.8)

PUBLIC WORKS

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8.1 18-0360 Joint resolution authorizing a contract in the amount of 35,000 with Hoerr Construction, Inc., Peoria, Illinois, using a shared services

contract with the City of Lake Forest (Lake Forest), for 965 feet of sanitary sewer rehabilitation in the Highland Lake area.
Tagged Passions:contract, services, Utility, construction, utility, and sewer

In furtherance of the County Board s shared services strategic initiative, Public Works closely works with the County Administrator s Office to

identify shared service opportunities.
Tagged Passions:administrator, services, Public Works, strategic, and public works

The Public Works Department (Public Works) provides sewer service throughout portions of Lake County (County) and rehabilitates deteriorated and

aging sanitary sewer systems.
Tagged Passions:Utility, Public Works, utility, public works, and sewer

In 2017, Lake Forest - on behalf of the participating Municipal Partnering Initiative (MPI) group members City of Lake Forest, City of Highland Park,

and Village of Mundelein - extended an invitation to bid for sewer rehabilitation services which included components such as sewer lining.
Tagged Passions:rfp, RFP, services, Utility, parks, utility, and sewer

As a result of that bid, Lake Forest contracted with Hoerr Construction as the lowest responsive and responsible bid and renewed the contract for an

additional one-year term.
Tagged Passions:contract, rfp, RFP, and construction

Through this contract, Public Works coordinated with Lake Forest to obtain the same negotiated 2018 contract pricing for sewer lining services. As a

result, Hoerr Construction submitted a quote to Public Works in the amount of 35,000 for 965 feet of sanitary sewer lining and associated work in Highland Lake.
Tagged Passions:contract, services, Utility, Public Works, construction, utility, public works, and sewer

Pursuant to Article 10-101 of the Lake County Purchasing Ordinance, Cooperative Purchasing, Lake County may participate in a cooperative purchasing

agreement for the procurement of goods with one or more public procurement units in accordance with an agreement entered into between the participants.
Tagged Passions:purchasing and ordinance

18-0360 Sanitary Sewer Rehab Hoerr Construction Quote - Highland Lake Sewer.pdf

Tagged Passions:Utility, construction, utility, and sewer

18-0360 Sanitary Sewer Rehab Map.pdf

Tagged Passions:Utility, utility, and sewer

Attachments:

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April 4, 2018Public Works and Transportation Committee

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Agenda Report - Final

DIVISION OF TRANSPORTATION

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8.2 18-0339 Ordinance providing for the establishment of a County altered speed zone of 45 miles per hour (MPH), currently designated 50 MPH on

Dilleys Road, County Highway 15, from Stearns School Road, County Highway 74, to 3,000 feet north of Stearns School Road, County Highway 74, located in Warren Township, in conformity with Chapter 625 - Section 5/11-604 of the Illinois Compiled Statutes.
Tagged Passions:streets, education, and ordinance

Ordinance is required to establish speed zones. The necessary speed studies have been undertaken based on responses to the County

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sponsored Road Safety Survey .

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8.3 18-0381 Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of 69,585.83 for the

construction of leveling binder and surface courses on an existing milled surface on East Oakwood Drive, from North Oak Ridge Road to West Timberlake Road in Cuba Township Road District, which will be improved under the Illinois Highway Code for a total of 0.58 miles and designated as Section 18-04106-00-GM.
Tagged Passions:contract, streets, and construction

A total of five bids were received, ranging from 69,585.83 to 94,890, and the lowest responsible bidder is Peter Baker and Son, in the amount of

69,585.83.
Tagged Passions:rfp and RFP

Bid Tab, Cuba Road District 2018 Contract Award.pdfAttachments:

Tagged Passions:contract, streets, rfp, and RFP

8.4 18-0383 Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of 237,164.54 for the

Hot-Mix Asphalt (HMA) surface removal, Class D patching and constructing leveling binder and surface courses on various roads in Countryside Estates in the Fremont Township Road District, which will be improved under the Illinois Highway Code for a total of 1.60 miles, and designated as Section 18-07140-00-GM.
Tagged Passions:contract and streets

A total of five bids were received, ranging from 237,164.54 to 333,141.54, and the lowest responsible bidder is Peter Baker and Son Company, Lake

Bluff, Illinois, in the amount of 237,164.54.
Tagged Passions:rfp and RFP

Bid Tab, Fremont Road District 2018 Contract Award.pdfAttachments:

Tagged Passions:contract, streets, rfp, and RFP

8.5 18-0384 Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of 148,271.12 for the

Hot-Mix Asphalt (HMA) surface removal, Class D patching and constructing leveling binder and surface courses on Bridle Trail Road, from Hunt Club Road north/northwest to Stearns School Road in the Warren Township Road District, which will be improved under the Illinois Highway Code for a total of 0.95 miles, and designated as Section 18-14102-00-GM.
Tagged Passions:contract, streets, education, and trails

A total of three bids were received, ranging from 148,271.12 to 196,665.47, and the lowest responsible bidder is Peter Baker and Son Company, Lake

Bluff, Illinois, in the amount of 148,271.12.
Tagged Passions:rfp and RFP

Bid Tab, Warren Road District 2018 Contract Award.pdfAttachments:

Tagged Passions:contract, streets, rfp, and RFP

Page 3 of 8

April 4, 2018Public Works and Transportation Committee

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Agenda Report - Final

8.6 18-0349 Joint resolution appropriating 1,625,000 of Motor Fuel Tax funds for ice control salt needed for the 2018-2019 winter season, under the

applicable Illinois Highway Code, and designated as Section 19-00000-05-GM.
Tagged Passions:taxes, Taxes, and funding

The Division of Transportation (DOT) will participate in the County s joint procurement process for the acquisition of ice control salt for the

winter season of 2018-2019.
Tagged Passions:purchasing and transportation

Before a letting can be held, an appropriation of funds is required.

Tagged Passions:funding

8.7 18-0379 Joint resolution authorizing a contract with Denler, Inc., Joliet, Illinois, in the amount of 179,855.68 to provide for crack sealing of

bituminous and concrete pavement, where necessary, on various County highways under the Illinois Highway Code, appropriating 216,000 of Motor Fuel Tax funds, and designated as Section 18-00000-04-GM.
Tagged Passions:contract, taxes, Taxes, funding, and drugs

Each year, crack sealing is done to County highways to prevent the intrusion of water and incompressible material into the cracks and to reinforce

the adjacent pavement.
Tagged Passions:Utility, utility, drugs, and water

This project is included in the highway improvement program. A total of three bids were received, ranging from 179,855.68 to 261,176.18, and the

Tagged Passions:rfp, RFP, and program

lowest responsible bidder is Denler, Inc., Joliet, Illinois, in the amount of 179,855.68.

Tagged Passions:rfp and RFP

Bid Tab, Crack Sealing 2018 Contract Award.pdfAttachments:

Tagged Passions:contract, rfp, RFP, and drugs

8.8 18-0380 Joint resolution authorizing a contract with J. A. Johnson Paving Company, Arlington Heights, Illinois, in the amount of 497,107.69 for

annual bituminous maintenance of various roads on the County highway system, appropriating 600,000 of Matching Tax funds, and designated as Section 18-00000-13-GM.
Tagged Passions:contract, streets, taxes, Taxes, and funding

Each year, the County undertakes maintenance of its bituminous highway pavements to preserve the surface quality.

This project is included in the highway improvement program. A total of four bids were received, ranging from 497,107.69 to 572,900, and the lowest

Tagged Passions:rfp, RFP, and program

responsible bidder is J. A. Johnson Paving Company, Arlington Heights, Illinois, in the amount of 497,107.69.

Tagged Passions:rfp and RFP

Bid Tab, HMA Patching 2018 Contract Award.pdfAttachments:

Tagged Passions:contract, rfp, and RFP

REGULAR AGENDA

PUBLIC WORKS

Tagged Passions:Public Works and public works

8.9 18-0403 Joint resolution authorizing a contract with Boller Construction Company Inc. of Waukegan, Illinois, in the amount of 384,088 for the

Lincoln Well House Improvements Project.
Tagged Passions:contract and construction

The Lincoln Well House provides water service to portions of Fox Lake Hills. The facility was built in 1991 and certain piping, electrical, and

mechanical equipment
Tagged Passions:Utility, equipment, utility, facility, and water

requires upgrades and modifications to convert to a Lake Michigan source of water supply.

Tagged Passions:Utility, utility, and water

The project will include internal and external water piping installation, removal and replacement of existing roof, demolition and abandonment of

existing tanks, replacement of existing standby generator, and associated electrical and Supervisory Control and
Tagged Passions:demolition, Utility, utility, and water

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April 4, 2018Public Works and Transportation Committee

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Agenda Report - Final

Data Acquisition (SCADA) work. An invitation to bid was extended to eight contractors and sealed bids were received

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from two ranging from 384,088 to 454,000. Boller Construction Company Inc. submitted the lowest responsive, responsible bid in the amount of 384,088.

Tagged Passions:rfp, RFP, and construction

18-0403 Lincoln Well House - Bid Tab PW 2014.097.pdf

Tagged Passions:rfp and RFP

18-0403 Lincoln Well House - Location Map PW 2014.097.pdf

Attachments:

8.10 18-0404 Joint resolution authorizing a contract with Fab Tech Wastewater Solutions, LLC, O Fallon, Missouri, in the amount of 225,000 for the

Mill Creek clarifier work.
Tagged Passions:contract and sewer

The Mill Creek Water Reclamation Facility (WRF) provides service to portions of Old Mill Creek, Antioch, and Grandwood Park.

Tagged Passions:Utility, parks, utility, facility, and water

The WRF, constructed in 1999 and expanded in 2008, requires repairs to and rehabilitation of the original clarifiers.

The project - which will drain the clarifiers, dismantle the mechanical equipment, repair and replace the clarifier equipment - is a companion

project to the Mill Creek electrical and process project awarded in February 2018.
Tagged Passions:equipment

An invitation to bid was extended to seven contractors and sealed bids were received from three ranging from 225,000 to 301,826.

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Fab Tech Wastewater Solutions, LLC submitted the lowest responsive, responsible bid in the amount of 225,000.

Tagged Passions:rfp, RFP, and sewer

18-0404 Mill Creek WRF Clarifier Work - Bid Tab.pdf

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18-0404 Mill Creek WRF Clarifier Work - Location Map.pdf

Attachments:

8.11 18-0251 Presentation on the Public Works Capital Improvements Plan revisions.

Tagged Passions:capital spending, Capital Spending, Public Works, and public works

8.12 18-0042 Director s Report - Public Works.

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DIVISION OF TRANSPORTATION

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8.13 18-0378 Joint resolution authorizing a contract with Peter Baker and Son Company, Lake Bluff, Illinois, in the amount of 930,226.84 for the

resurfacing of Almond Road, from Fairfield Lane to Washington Street, which will be improved under the Illinois Highway Code for a total of 1.49 miles, appropriating 1,120,000 of Motor Fuel Tax funds, and designated as Section 17-00999-33-RS.
Tagged Passions:contract, streets, taxes, Taxes, and funding

The resurfacing of Almond Road, from Fairfield Lane to Washington Street, has been identified within the County s pavement management system and is

included in the highway improvement program.
Tagged Passions:streets and program

Bike friendly paved shoulders will be added at various locations, and bike and pedestrian ramps and crossings will be reconstructed to meet current

ADA standards.
Tagged Passions:disability, Bicycles, Pedestrian, and bicycles

A total of three bids were received, ranging from 930,226.84 to 1,123,540.79, and the lowest responsible bidder is Peter Baker and Son Company, Lake

Bluff, Illinois, in the amount of 930,226.84.
Tagged Passions:rfp and RFP

Page 5 of 8

April 4, 2018Public Works and Transportation Committee

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Agenda Report - Final

Bid Tab, Almond Road Resurfacing Contract Award.pdfAttachments:

Tagged Passions:contract, streets, rfp, and RFP

8.14 18-0387 Joint resolution appropriating 1,950,000 of Sales Tax for Transportation funds for the acquisition of necessary right-of-way, by

agreement or condemnation, and other right-of-way costs associated with the Gilmer Road, at Midlothian Road, intersection improvement, and designated as Section 10-00079-16-CH.
Tagged Passions:streets, taxes, Taxes, transportation, funding, condemnation, and sale

The reconstruction and widening of the intersection of Gilmer Road, at Midlothian Road, is a project that is included in the highway improvement

program with target construction in 2020 pending available funding and right-of-way.
Tagged Passions:streets, grocery, funding, program, and construction

Preliminary plans and specifications for this improvement have been prepared and include constructing a new multi-use path between Midlothian Road

and North Chevy Chase Road.
Tagged Passions:streets

Before right-of-way acquisitions can proceed, authority for appropriation and condemnation is necessary.

Tagged Passions:funding and condemnation

8.15 18-0386 Joint resolution authorizing an agreement for professional engineering services with Alfred Benesch and Company, Chicago, Illinois, for

Phase II design engineering services for the intersection improvement at Fairfield Road and Monaville Road in Lake Villa and unincorporated Lake County, Illinois, in an amount of 518,882.36 appropriating 625,000 of Sales Tax for Transportation funds for these engineering services, and designated as Section 15-00120-06-CH.
Tagged Passions:streets, taxes, Taxes, services, transportation, funding, and sale

This improvement project - which encompasses the change of the intersection of Fairfield Road and Monaville Road from a four-way stop to a

roundabout, removal of the intersection of Old Monaville Road and Monaville Road, and installation of a cul-de-sac on Old Monaville Road - is included in the highway improvement program with target construction in 2020 pending available funding and right-of-way acquisition.
Tagged Passions:streets, grocery, funding, program, and construction

A consultant will be utilized to undertake Phase II design engineering services. In accordance with the Local Government Professional Services

Selection Act, the
Tagged Passions:services and selection

recommended firm is Alfred Benesch and Company, Chicago, Illinois, in the amount of 518,882.36.

18-0386 Fairfield Road at Monaville Road Consultant Agreement Draft.pdfAttachments:

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8.16 18-0405 Joint resolution appropriating a supplemental amount of 85,000 of 1/4 Sales Tax for Transportation funds, approving Change Order Number

Three in the amount of 69,624.07, for Phase II design engineering services for the roadway reconstruction of Cedar Lake Road, from Illinois Route 120 to Nippersink Road, and designated as Section 08-00065-02-RS.
Tagged Passions:streets, taxes, Taxes, services, transportation, funding, and sale

Cedar Lake Road, from Illinois Route 120 to Nippersink Road, which needs to be reconstructed and widened, is currently under contract for Phase II

design engineering with Crawford, Murphy and Tilley, Inc., Aurora, Illinois, in the amount of 543,160.20.
Tagged Passions:contract and streets

Change Order Number Three, in the amount of 69,624.07 is needed to cover additional coordination with the Lake County Forest Preserve District

(LCFPD) and additional related engineering design elements, intergovernmental agreement revisions, modification of construction documents, extension of reconstruction limits to the south, revisions to the maintenance of a traffic plan to include a one-way detour which resulted in an estimated construction savings of 450,000.
Tagged Passions:intergovernmental, construction, and traffic

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April 4, 2018Public Works and Transportation Committee

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Agenda Report - Final

Change Order Number Two, in the amount of 11,684.35, was previously needed for additional engineering performed for the LCFPD site, including

additional design, project schedule considerations, LCFPD seeding specification revisions, coordination and reviews by the LCFPD and preparation of temporary license agreement exhibits.
Tagged Passions:license

Change Order Number One, in the amount of 170,108.25, was previously needed for additional engineering services, including additional coordination

with the LCFPD, work related to the St. Joseph s Church site, south end path design/culvert modifications, and staging associated with the main culvert replacement.
Tagged Passions:services, church, and stormwater

Change orders need to be approved by the standing committees for cumulative net increases over 10 percent. Appropriations/transfers in excess of

50,000 require Financial and Administrative Committee approval. State Statute requires County Board approval of appropriations from this funding source.
Tagged Passions:finance and funding

At its meetings of May 12, 2015 and January 17, 2017, the Lake County Board approved appropriations in the amounts of 655,000 and 70,000,

respectively, from the 1/4 Sales Tax for Transportation funds for these design engineering services.
Tagged Passions:taxes, Taxes, services, transportation, funding, and sale

Change Order Number Three in the amount of 69,624.07 - along with a contingency of approximately 18 percent - would be funded through a supplemental

appropriation in the amount of 85,000 from the 1/4 Sales Tax for Transportation funds.
Tagged Passions:taxes, Taxes, transportation, funding, and sale

18-0405 Cedar Lake Road Phase II Consultant Change Order Number Three.pdfAttachments:

Tagged Passions:streets and services

8.17 18-0260 Joint resolution authorizing emergency appropriations in fiscal year (FY) 2018 for the Division of Transportation (DOT) capital and bond

funds, for projects previously approved and for additional revenue.
Tagged Passions:emergency, transportation, funding, and bond

This resolution authorizes emergency appropriations in the FY 2018 DOT capital funds budget for previously approved projects and additional revenue.

Tagged Passions:budget, emergency, and funding

These projects and revenue were not included in the FY 2018 budget. Without this action, these projects and revenue will not have the budget

authority
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required. Due to the nature of transportation project work occurring over multiple years, this is a

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routine annual appropriation request to carry forward previously appropriated funds into the current fiscal year.

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18-0260 ADI Spreadsheet April 2018 DOT Final.pdfAttachments:

8.18 18-0014 Director s Report - Transportation.

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SOLID WASTE AGENCY OF LAKE COUNTY

Tagged Passions:Utility, utility, and solid waste

8.19 18-0214 Solid Waste Agency of Lake County (SWALCO) 2017 accomplishments and 2018 work plan.

Tagged Passions:Utility, utility, and solid waste

9. Executive Session

10. County Administrator's Report

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11. Members' Remarks

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April 4, 2018Public Works and Transportation Committee

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Agenda Report - Final

12. Adjournment

Next Meeting: April 25, 2018

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