The purpose of this memo is to recommend the approval of Pipe Procurement contract with Hayes Pipe Supply, Inc. for pipe supply for Glenns Creek Interceptor project and authorize the Mayor to sign all related documents. Glenns Creek interceptor is a major trunk line in the sewer system that starts near Versailles Road and conveys flow to the river crossing near 4th Street. The line was originally installed in the 1960 s and upgraded in the early 1980 s. The line is nearing capacity overload with the additional growth of the east end of Frankfort since the 1980 s and is also experiencing structural issues due to the degradation of the concrete pipe used in the 1980 s construction. This contract is to supply pipe only so that it will be owner supplied to the contractor. By purchasing directly this will be approximately a 20,000.00 savings by not paying sales tax. Bids were received on March 13, 2018 and Hayes Pipe Supply, Inc. was determined to be the lowest qualified bidder at 332,899.29. A total of 4 bids were received, the remaining bids were Core and Main, LP for 337,545.68, CI Thornburg for 342,035.35, and Ferguson Water Works for 351,691.82. This project was budgeted for in the sewer construction account and is under a Kentucky Infrastructure Authority (KIA) Loan. Currently there is 4,529,000 left available on the loan. We would request an authorization of 366,189.22 which will include a 10 contingency for change orders to be approved administratively. The original contract is 332,899.29 (Sewer). Attachments: Engineer s recommendation letter Suggested Disposition: Receive and File; Approve
The purpose of this memo is to obtain permission to haul scrap metal from the Wastewater Treatment plant to a local recycling center. The Sewer Department stockpiles any parts that can be recycled and usually once a year will take the scrap metal to the recycling center. This scrap metal is made up of broken manhole castings, broken manhole lids, old cast iron pipe, miscellaneous metal pipe, sheet metal and old filing cabinets; all of which are no longer useful to the department in any way. The Department is asking the commission to deem this as surplus so that staff can send the scrap metal to the recycling center. An Order is now required to declare certain property as surplus. Suggested disposition: Receive and File; Adopt Order
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