TX - El Paso: AGENDA FOR REGULAR COUNCIL MEETING

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AGENDA FOR REGULAR COUNCIL MEETING

City Council

Tagged Passions:council

Dee Margo

Peter Svarzbein, District 1

Mayor

Alexsandra Annello, District 2

Cassandra Hernandez-Brown, District 3

Sam Morgan, District 4

Tommy Gonzalez

Michiel R. Noe, District 5

City Manager

Tagged Passions:administrator and manager

Claudia Ordaz Perez, District 6

Henry Rivera, District 7

Cissy Lizarraga, District 8

AGENDA FOR REGULAR COUNCIL MEETING

April 17, 2018

COUNCIL CHAMBERS, CITY HALL

9:00 AM

AND

LEGISLATIVE REVIEW MEETING OF THE WHOLE

300 N. CAMPBELL

MAIN CONFERENCE ROOM, 2ND FLOOR

April 16, 2018

9:00 AM

ROLL CALL

INVOCATION BY POLICE, FIRE AND CIMA CHAPLAIN SAM FARAONE

Tagged Passions:public safety

PLEDGE OF ALLEGIANCE

Student Council and Student Ambassadors from Bassett Middle School, at the invitation of District 2 Representative Alexsandra Annello.

Tagged Passions:education and council

Adriana Vijarro

Angel Soto

Ricardo Avalos

Elizabeth Diamond Salmon

Briana Nichol Rodriguez

Jackelyn Amaya

Marissa Harrison

Isiah Gonzalez

Ivan Gonzalez

Karma Schwalbach

Destiny Hickerson

Naavah Joplin

Samuel Romeo

Whitney Holder

Makayla Martin

Ava Bassett

Amyiah Persons

David Staffold

Mercedes Fiallos

Tamia Blakely

Dulce Ferniza

Yariel Colon

Sanaii Johnson

Fiona Givanes

MAYORS PROCLAMATIONS

Tagged Passions:recognition

1.

National Recognition Day

Tagged Passions:recognition

2.

Medical Laboratory Professionals Week

3.

Make-A-Wish Foundation Day

4.

El Paso Commission for Women Hall of Fame Honorees Day

Tagged Passions:boards and commissions

5.

Hanks Lady Knights Wrestling Day

6.

Henderson Chess Champs Week

RECOGNITIONS BY MAYOR

Tagged Passions:recognition

RECOGNITIONS

Tagged Passions:recognition

City Employee Recognitions by City Manager

Tagged Passions:administrator, manager, and recognition

REGULAR AGENDA - OTHER BUSINESS

Tagged Passions:business

1.

MAYOR AND COUNCIL

Tagged Passions:council

1.1.

Discussion and action on a Resolution creating an Ad Hoc Charter Advisory Committee and the appointment of the members to the Committee.

Tagged Passions:appointments and Tony Taylor Custom

All Districts

Representative Cassandra Hernandez-Brown, (915) 212-0003

NOTICE TO THE PUBLIC

All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by City Council to be routine and will

be enacted by one motion unless separate discussion is requested by Council Members. Prior to the vote, members of the audience may ask questions regarding items on the consent agenda. When the vote has been taken, if an item has not been called out for separate discussion, the item has been approved. Council may, however, reconsider any item at any time during the meeting
Tagged Passions:council

CONSENT AGENDA - APPROVAL OF MINUTES:

1.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

1.2.

Approval of Minutes for the Regular City Council Meeting of April 3, 2018, the Legislative Review Meeting of the Whole of April 2, 2018, and the Work

Session of April 2, 2018.

All Districts

City Clerk's Office, Laura D. Prine, (915) 212-0049

CONSENT AGENDA - REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

Tagged Passions:council

2.

REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

Tagged Passions:council

CONSENT AGENDA - RESOLUTIONS:

3.

Goal 3: Promote the Visual Image of El Paso

3.1.

That the Solid Waste liens on the attachment posted with this agenda be approved. (See Attachment A)

Tagged Passions:Utility, utility, and solid waste

All Districts

Environmental Services, Ellen Smyth, (915) 212-6060

Tagged Passions:services and environment

4.

Goal 4: Enhance El Pasos Quality of Life through Recreational, Cultural and Educational Environments

Tagged Passions:Conservation, environment, and recreation

4.1.

That the closure of rights-of-way within the City of El Paso for the Mariachi Loco Music Festival from 12:00 p.m. on Friday, May 4, 2018, to 12:00

p.m. on Saturday, May 5, 2018, serves a public purpose of providing cultural and recreational activities for the residents and visitors of the City of El Paso, and in accordance with 43 TAC, Section 22.12, the City Manager be authorized to sign an Agreement for the temporary closure of State Right Of Way (Form TEA 30A) by and between the City of El Paso and the State of Texas, acting by and through the Texas Department of Transportation, for the temporary closure and use of State owned and operated street (s) in excess of four hours for portions of North Mesa Street (SH 20) between Franklin Ave. to Texas Ave. upon the issuance of required permits from the City of El Paso and substantial conformity to the finalized TEA30 agreement between the City of El Paso and State of Texas Department of Transportation. (CSEV18-00035)
Tagged Passions:streets, administrator, manager, festival, recreation, and transportation

District 8

Planning and Inspections, Victor Morrison-Vega, (915) 212-1550

Tagged Passions:planning

Planning and Inspections, Marilu Aleman, (915) 212-1506

Tagged Passions:planning

5.

Goal 5: Promote Transparent and Consistent Communication Among All Members of the Community

5.1.

That the City Council authorizes the City Manager to sign a Communications Site Lease Agreement between the City of El Paso and the Department of

Public Safety (DPS) for the lease of a portion of the property located at 1075 Pendale Rd., known as the Collection Site, for DPS to construct, install, operate and maintain a 300 foot self- supporting communications tower and facility to store radio equipment and backup generator, for a term of five (5) years to commence not later than one month following the execution of this Agreement or upon the start of construction, whichever occurs first, and two (2) options to extend the term for five-year periods each, which may be exercised administratively by the City Manager or Designee; and that the Citys use of the tower for the installation of City communication equipment is sufficient consideration for the lease of City property.
Tagged Passions:leasing, administrator, commercial, property, manager, public safety, council, Cell tower, Communications, radio, cell tower, equipment, communications, construction, and facility

The partnership and construction of the new DPS 300 foot tower may further enhance Public Safety First Responders interoperability and improve the

radio coverage in the Mission Valley and Far East El Paso areas.
Tagged Passions:public safety, Cell tower, radio, cell tower, and construction

The City of El Paso may save approximately 300,000.00 in capital investment costs through this agreement and shared use of the tower.

Tagged Passions:Cell tower, investment, and cell tower

District 7

Information Technology Services, Enrique Martinez, Jr., (915) 212-1400

Tagged Passions:services, Technology, information technology, technology, and Information Technology

City Attorney's Office, Sol Cortez, (915) 212-1300

Tagged Passions:legal

6.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

6.1.

That the City Council hereby approves the adoption of the Purchasing Strategic Sourcing Amended and Restated Procurement and Sourcing Policy for the

City of El Paso, which is attached as Exhibit A of the resolution; and that the Director of Purchasing Strategic Sourcing Department is authorized to exercise any options to extend the term for all procurement contracts entered by the City, including contracts awarded by the City prior to 2015.
Tagged Passions:contract, purchasing, policy, council, and strategic

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Tagged Passions:purchasing and strategic

6.2.

Requesting that the City Council approves the amendment to the City of El Paso Construction Manager-at-Risk Procurement and Design-Build Procurement

Policies to delete the requirement of City Council approval of the issuance of a Solicitation for any Construction Manager-at-Risk or Design-Build projects prior to issuance; and that the delegation of authority to determine, before advertising, which alternative project delivery method for construction provides the best value to the City is hereby amended from the City Engineer to the Director of Purchasing Strategic Sourcing.
Tagged Passions:solicitation, manager, purchasing, council, risk, advertising, strategic, and construction

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Tagged Passions:purchasing and strategic

7.

Goal 7: Enhance and Sustain El Pasos Infrastructure Network

7.1.

That the City Council authorizes the City Engineer to approve a change order for Contract No. 2016-832 for the Dyer Corridor RTS project with Jordan

Foster Construction, LLC., in the amount not to exceed 370,000.00 for the increase of the cost of work for the construction of drill shaft foundations for pedestrian lighting for the Dyer Corridor RTS project, if the increased cost is justified and within the appropriate budget identified for the project. In addition, the City Manager is authorized to establish the funding sources and make any necessary budget transfers. The estimated amount of Federal and State participation is 338,996.05, and the estimated City participation amount is 31,003.95.
Tagged Passions:contract, administrator, budget, manager, council, corridor, Pedestrian, funding, and construction

Districts 2, 4 and 8

Capital Improvement, Sam Rodriguez, (915) 212-0065

Tagged Passions:capital spending and Capital Spending

7.2.

That the City Council approves a Change Order to the Dyer Corridor RTS project, Contract No. 2016-832 with Jordan Foster Construction, LLC., in the

amount of FOUR HUNDRED THIRTY SEVEN THOUSAND THREE HUNDRED EIGHTY ONE AND 03/100 DOLLARS ( 437,381.03) for the additional materials for the station canopy shelters and electrical enclosures; and that the City Manager be authorized to establish the funding sources and make any necessary budget transfers. The Federal participation amount is 349,904.82, and the City participation amount is 87,476.21.
Tagged Passions:contract, administrator, budget, manager, council, corridor, funding, construction, and materials

Districts 2, 4 and 8

Capital Improvement, Sam Rodriguez, (915) 212-0065

Tagged Passions:capital spending and Capital Spending

7.3.

That the City Manager be authorized to sign a Local Transportation Project Advance Funding Agreement by and between the City of El Paso and the State

of Texas, acting by and through the Texas Department of Transportation, for a Congestion Mitigation and Air Quality On-System Project for the design and construction of a roundabout at the Paso Del Norte International Port of Entry, for an estimated total project cost of 1,631,537.00, with an estimated City participation amount of 115,850.00.
Tagged Passions:administrator, manager, funding, transportation, traffic, and construction

District 8

Capital Improvement, Omar Moreno, (915) 212-1838

Tagged Passions:capital spending and Capital Spending

Capital Improvement, Sam Rodriguez, (915) 212-0065

Tagged Passions:capital spending and Capital Spending

7.4.

That the City Manager be authorized to sign a Local Transportation Project Advance Funding Agreement by and between the City of El Paso and the State

of Texas, acting by and through the Texas Department of Transportation for the US 62 (Montana Ave.) Rapid Transit System project for the construction of the Montana Rapid Transit System, for the estimated total project cost of 10,326,808.00 and an estimated City participation amount of 9,701.00.
Tagged Passions:administrator, manager, funding, transportation, and construction

Districts 2, 3, 5, and 8

Capital Improvement, Omar Moreno, (915) 212-1838

Tagged Passions:capital spending and Capital Spending

Capital Improvement, Sam Rodriguez, (915) 212-0065

Tagged Passions:capital spending and Capital Spending

CONSENT AGENDA - BOARD APPOINTMENTS:

Tagged Passions:appointments

8.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

8.1.

James Montoya to the Ad Hoc Charter Advisory Committee by Representative Claudia Ordaz Perez, District 6.

Tagged Passions:Tony Taylor Custom

Representative Claudia Ordaz Perez, (915) 212-0006

8.2.

Mark Benitez to the Ad Hoc Charter Advisory Committee by City Representative Cassandra Hernandez Brown, District 3

Tagged Passions:Tony Taylor Custom

Representative Cassandra Hernandez-Brown, (915) 212-0003

8.3.

Steve Ortega to the Ad Hoc Charter Advisory Committee by City Representative Michiel R Noe, District 5

Tagged Passions:Tony Taylor Custom

Representative Michiel Noe, (915) 212-0005

8.4.

Richard Teschner, to the Ad Hoc Charter Advisory Committee by City Representative Sam Morgan, District 4

Tagged Passions:Tony Taylor Custom

Representative Sam Morgan, (915) 212-0004

8.5.

Jim Graham to the Ad Hoc Charter Advisory Committee by Representative Henry Rivera, District 7

Tagged Passions:Tony Taylor Custom

Representative Henry Rivera, (915) 212-0007

8.6.

Richard Dayoub to the Ad Hoc Charter Advisory Committee by Mayor Dee Margo.

Tagged Passions:Tony Taylor Custom

Mayor Dee Margo, (915) 212-0021

8.7.

Kevin Quinn to the Ad Hoc Charter Advisory Committee by Representative Cissy Lizarraga, District 8

Tagged Passions:Tony Taylor Custom

Representative Cissy Lizarraga, (915) 212-0008

8.8.

Tracy J. Yellen to the Ad Hoc Charter Advisory Committee by Representative Alexsandra Annello, District 2.

Tagged Passions:Tony Taylor Custom

Representative Alexsandra Annello, (915) 212-0002

8.9.

Deborah Hamlyn to the Ad Hoc Charter Advisory Committee by Representative Peter Svarzbein, District 1

Tagged Passions:Tony Taylor Custom

Representative Peter Svarzbein, (915) 212-1002

9.

Goal 7: Enhance and Sustain El Pasos Infrastructure Network

9.1.

Paulina Lagos to the Building and Standards Commission by City Representative Cassandra Hernandez Brown, District 3

Tagged Passions:boards and commissions

Representative Cassandra Hernandez-Brown, (915) 212-0003

10.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

10.1.

George Zavala to the Fair Housing Task Force by Mayor Dee Margo.

Tagged Passions:housing

Mayor Dee Margo, (915) 212-0021

CONSENT AGENDA - APPLICATIONS FOR TAX REFUNDS:

Tagged Passions:taxes and Taxes

11.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

11.1.

That the tax refunds listed on the attachment posted with this agenda be approved. This action would allow us to comply with state law which requires

approval by the legislative body, of refunds of tax overpayments, greater than 2,500.00. (See Attachment B).
Tagged Passions:taxes and Taxes

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

Tagged Passions:taxes and Taxes

CONSENT AGENDA - BIDS:

Tagged Passions:rfp and RFP

12.

Goal 7: Enhance and Sustain El Pasos Infrastructure Network

12.1.

The award of Solicitation No. 2018-1104 Speed Cushions to Traffic Logix Corporation for an initial three (3) year term estimated award of 147,375.00.

The award is to include a two (2) year optional amount of 98,250.00 for a total five (5) year award of 245,625.00. The purchase of speed cushions will reduce speeding and shortcutting through residential neighborhoods.
Tagged Passions:solicitation, purchasing, traffic, and neighborhood

CONTRACT VARIANCE:

Tagged Passions:contract

The difference in cost, based on the comparison to the annual usage from the previous contract decreased by 24.00 per unit cost resulting in a saving

of 5,400.00.
Tagged Passions:contract

Department: Street and Maintenance

Tagged Passions:streets

Award to: Traffic Logix Corporation

Tagged Passions:traffic

Spring Valley, NY

Item(s): All

Initial Term: 3 years

Option to Extend: 2 years

Annual Estimated Award: 49,125.00

Initial Term Estimated Award: 147,375.00 (3 years)

Total Estimated Award: 245,625.00 (5 years)

Account No.: 190 28900 - 580270 4740 PCP13ST006Y5

Funding Source: 2013 Street CIP

Tagged Passions:streets, capital spending, Capital Spending, and funding

District(s): All

This is a Low Bid, unit price contract.

Tagged Passions:contract, rfp, and RFP

The Purchasing and Strategic Sourcing Department and Street and Maintenance Department recommend award as indicated to Traffic Logix Corporation, the

lowest responsive, responsible bidder. In accordance with this award the City Manager or designee is authorized to exercise future options if needed.
Tagged Passions:streets, administrator, rfp, manager, RFP, purchasing, strategic, and traffic

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Tagged Passions:purchasing and strategic

Streets and Maintenance, Richard J. Bristol, 915-212-7000

Tagged Passions:streets

REGULAR AGENDA - FIRST READING OF ORDINANCES

Tagged Passions:ordinance

INTRODUCTION OF ORDINANCES PURSUANT TO SECTION 3.9 OF THE EL PASO CITY CHARTER:

Tagged Passions:ordinance and Tony Taylor Custom

Public comment typically is not taken during the first reading of ordinances. Public comments are invited at the date of the scheduled public

hearing. Public Hearings will be held as part of the regular City Council meeting that begins at approximately 9:00 a.m. All interested persons present shall have an opportunity to be heard at that time. After the public hearings, Council may also delay taking action on Ordinances; no requirement is made by Section 3.9B of the El Paso City Charter to publish any further notice. Copies of all Ordinances are available for review in the City Clerks office, 300 N. Campbell, Monday through Friday, 8:00 a.m. to 5:00 p.m.
Tagged Passions:hearing, ordinance, and Tony Taylor Custom

13.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development:

Tagged Passions:development, Conservation, environment, Development, and economic development

13.1.

An Ordinance amending Title 15 (Public Services) to amend Chapter 15.08 (Street Rentals) to add a definition for the Cincinnati Commercial District

in Section 15.08.011 (Definitions); to add regulations for the use of Outdoor Patio Cafes throughout the City; and to add regulations for the use of Outdoor Patio Cafes in the Cincinnati Commercial District in Section 15.08.120 (Special Privilege Licenses and Permits); the penalty being as provided for in Section 15.08.070 and 15.08.125 of the El Paso City Code.
Tagged Passions:restaurants, streets, commercial, license, services, ordinance, Public Works, rental, penalty, regulation, and public works

District 1

Planning and Inspections, Victor Morrison-Vega (915) 212-1533

Tagged Passions:planning

Economic and International Development, Elizabeth Triggs (915) 212-1619

Tagged Passions:development and Development

PUBLIC HEARING WILL BE HELD ON MAY 1, 2018

Tagged Passions:hearing

14.

Goal 3: Promote the Visual Image of El Paso:

14.1.

An Ordinance vacating a portion of city right-of-way over a portion of the 20 foot wide alley North of Block 4, a portion of the 50 foot wide

right-of way of El Paso Street between Block 3 and Block 4, and a portion of the 20 foot wide alley South of Block 3, Harris Tract, City of El Paso, El Paso County, Texas. SURW17-00009 Subject Property: North of Alameda and West of Zaragoza Applicant: Ysleta Independent School District
Tagged Passions:streets, property, education, and ordinance

District 6

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

Tagged Passions:planning

Planning and Inspections, Brenda Cantu, (915) 212-1642

Tagged Passions:planning

PUBLIC HEARING WILL BE HELD ON MAY 1, 2018

Tagged Passions:hearing

15.

Goal 8: Nurture and Promote a Healthy, Sustainable Community:

15.1.

An Ordinance amending Ordinance No. 013629 which created the Fair Housing Task Force to extend the membership terms to three years; to allow for the

appointment of alternate members, and to eliminate the appointment of ex-officio members.
Tagged Passions:appointments, ordinance, and housing

All Districts

Community and Human Development, Nicole M. Ferrini, Director, (915) 212-0138

Tagged Passions:development and Development

Community and Human Development, Sandra Pellegrini, (915) 212-0139

Tagged Passions:development and Development

PUBLIC HEARING WILL BE HELD ON MAY 1, 2018

Tagged Passions:hearing

16.

MANAGEMENT UPDATES

16.1.

Streetcar Transition Update

Tagged Passions:Public Transit

Districts 1 and 8

Sun Metro, Jay Banasiak, (915) 212-3301

16.2.

Presentation and discussion on the Strategic Plan Goal Team Reports for the following teams:

Tagged Passions:strategic

Goal 5 (Communication)

Enrique Martinez, Department of Information Technology Services Director, 915-212-1400

Tagged Passions:services, Technology, information technology, technology, and Information Technology

Goal 6 (Sound Governance Fiscal Management)

Maria O. Pasillas, Tax Assessor/Collector, 915-212-1737

Tagged Passions:taxes and Taxes

Claudia Lujn, Human Resources Assistant Director, 915-212-1241

Tagged Passions:human resources

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