NC - Durham: CITY COUNCIL WORK SESSION

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CITY COUNCIL WORK SESSION

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Tagged Passions:information technology and Information Technology

City Council Work Session Agenda Thursday, April 19, 2018 - 1 p.m. Second Floor Committee Room

No additional detail provided

Tagged Passions:council

Please note: Agenda items are current at time of posting. Items may be changed, updated or added after initial posting.

To access Agenda-related documents, please click on the underlined Agenda Item title.

Call to Order

Roll Call Announcements by Council Priority Items by the City Manager, City Attorney and City Clerk
Tagged Passions:administrator, legal, manager, and council

Administrative Consent Items

City Clerk's Office

1.
Approval of City Council Minutes

No additional detail provided

To approve the City Council Minutes for February 5, 2018 and February 8, 2018.

(Resource Person: Diana Schreiber - 919-560-4166 ext. 12266) (PR 12488)

No additional detail provided

Public Works Department

No additional detail provided

Tagged Passions:Public Works and public works

2.
Adopt Preliminary Assessment Roll and Set a Public Hearing for Confirmation of Assessment Roll for Sidewalk on a Portion of Hardwick Drive

To adopt a Resolution adopting the preliminary assessment roll and setting a public hearing for May 21, 2018, for confirmation of the sidewalk assessment roll for Hardwick Drive (North Side) from the west property line of PIN 0728-03-24-3003 to Wellingham Drive.

Tagged Passions:hearing, streets, property, and Pedestrian

(Resource Person: Robert N. Joyner, Jr. - 919-560-4326 ext. 30229) (PR 12463)

No additional detail provided

Departmental Items

Budget and Management Services Department
Tagged Passions:budget and services

3.
Interlocal Agreement between the City of Durham and Durham County for the Sharing of Sales Tax Revenue

No additional detail provided

Tagged Passions:taxes, Taxes, and sale

To authorize the City Manager to execute a five year interlocal agreement with Durham County for the sharing of sales tax revenue.

Tagged Passions:taxes, administrator, manager, Taxes, and sale

(Resource Person: Bertha T. Johnson 919-560-4111 ext. 20285) (PR 12452)

Department of Community Development

Tagged Passions:development, Development, and community development

4.
Amendment One to Durham County Interlocal Agreement for Housing Opportunities for Persons with AIDS (HOPWA)

No additional detail provided

Tagged Passions:housing

To authorize the City Manager to execute an amendment to the interlocal agreement with Durham County which would extend the end date of the contract to December 31, 2018 and decrease the contract amount from 280,445.78 to 202,045.78 for the purposes of administering supportive services and short term housing assistance under the Housing Opportunities for Persons with AIDS program.

Tagged Passions:contract, administrator, manager, services, program, and housing

(Resource Person: Matthew Walker - 919-560-4570 ext. 22250) (PR 12474)

No additional detail provided

5.
Second Amendment to Agreement with the Housing Authority of the City of Durham for Housing Opportunities for Persons with AIDS Services

No additional detail provided

Tagged Passions:services and housing

To authorize the City Manager to execute a second contract amendment with the Housing Authority of the City of Durham which would extend the end date to December 31, 2018 and increase the contract amount from 148,706.00 to 227,105.00 and provide for the continued provision of housing assistance.

Tagged Passions:contract, administrator, manager, and housing

(Resource Person: Matthew Walker - 919-560-4570 ext. 22250) (PR 12475)

No additional detail provided

6.
Families Moving Forward 2017-2018 Community Development Block Grant (CDBG) Subrecipient Contract for Comprehensive Case Management Services

No additional detail provided

Tagged Passions:contract, services, development, grant, Development, cdbg, and community development

To authorize the expenditure of 60,000.00 in Community Development Block Grant funds; and

Tagged Passions:development, grant, funding, Development, cdbg, and community development

To authorize the City Manager to execute a subrecipient contract with Families Moving Forward for support of their Comprehensive Case Management Services to homeless families with children.

(Resource Person: Reginald J. Johnson - 919-560-4570 ext. 22223) (PR 12477)
Tagged Passions:contract, administrator, manager, services, and homeless

7.
Jackson/Pettigrew Street Development Loan Commitment

No additional detail provided

Tagged Passions:streets, development, and Development

To authorize the City Manager to issue to DHIC, Inc. or it's designated affiliate approved by the City, a conditional commitment of subordinate financing in the amount up to 3,600,00.00 for the Jackson/Pettigrew Street development consisting of 82 affordable rental units;

Tagged Passions:streets, administrator, manager, development, rental, and Development

To authorize the City Manager to make changes to the letter of conditional commitment of subordinate financing so long as the changes do not increase the financial obligations of the City, and the changes taken as a whole, are not less favorable to the City; and

Tagged Passions:administrator, manager, and finance

To adopt an Ordinance Amending the FY 2017-18 City of Durham Budget Ordinance, the same being ordinance 15153.

No additional detail provided

Tagged Passions:budget and ordinance

(Resource Person: Richard Valzonis - 919-560-4570 ext. 22226) (PR 12478)

No additional detail provided

Department of Transportation

Tagged Passions:transportation

8.
Installation of Signalized Pedestrian Upgrades in Durham

No additional detail provided

Tagged Passions:Pedestrian

To authorize the City Manager to execute a contract with Carolina Power Signalization, Inc. in the amount of 367,535.00 for the installation of signalized pedestrian crossing upgrades;

To establish a project contingency fund in the amount of 36,753.50; and
Tagged Passions:contract, administrator, manager, and Pedestrian

To authorize the City Manager to negotiate change orders to the project provided the cost of the contract, including all change orders, does not exceed the total project cost of 404,288.50.

Tagged Passions:contract, administrator, and manager

(Resource Person: Peter Nicholas - 919-560-4366 ext. 36436) (PR 12476)

No additional detail provided

Department of Water Management

Tagged Passions:Utility, utility, and water

9.
Water Tank Maintenance Services Contract

No additional detail provided

Tagged Passions:contract, services, Utility, utility, and water

To authorize the City Manager to execute a contract with Utility Service Co., Inc. for maintenances services in an amount not to exceed 410,624.00 for the Water Tank Maintenance Services Contract;

To establish a contingency fund for the contract in the amount not to exceed 41,062.00; and
Tagged Passions:contract, administrator, manager, services, Utility, utility, and water

To authorize the City Manager to negotiate change orders for the contract provided that the total project cost does not exceed 451,686.00.

Tagged Passions:contract, administrator, and manager

(Resource Person: Jerry Morrone - 919-560-4381 ext. 35243) (PR 12467)

Finance Department

Tagged Passions:finance

10.
Bid Report for March 2018

To receive a report on the bids that were acted upon by the City Manager in March 2018.

Tagged Passions:administrator, rfp, manager, and RFP

(Resource Person: Jonathan Hawley - 919-560-4132 ext. 18225) (PR 12479)

No additional detail provided

General Services Department

No additional detail provided

Tagged Passions:services

11.
Design-Build Services with LeChase Construction Services, LLC and Commissioning Services with McCracken Lopez, P.A. for the City Hall and Annex HVAC and Lighting Project

To adopt a Resolution finding that the use of a Design-Build project delivery method for the City Hall and Annex HVAC and Lighting project is in the best interest of the City;

Tagged Passions:boards and commissions, annexation, services, and construction

To authorize the City Manager to negotiate and execute a Design-Build contract with LeChase Construction Services, LLC for preliminary design and preconstruction services for the City Hall and Annex HVAC and Lighting Project not to exceed a maximum cost of 79,736.00;

Tagged Passions:contract, administrator, manager, annexation, services, and construction

To authorize the City Manager to negotiate and execute a Design-Build Amendment for final design and construction services not to exceed 2,010,696.00;

To establish a contingency in the amount not to exceed 201,000.00;
Tagged Passions:administrator, manager, services, and construction

To authorize the City Manager to negotiate and execute amendments or change orders on the City Hall and Annex HVAC and Lighting Design-Build contract, including the Design-Build Amendment, provided the cost of all amendments or change orders and the original contract does not exceed the total project cost of 2,291,432.00;

Tagged Passions:contract, administrator, manager, and annexation

To authorize the City Manager to execute an amendment to the Commissioning Services contract with McCracken Lopez, P.A. for the City Hall and Annex HVAC and Lighting Project in the amount not to exceed 47,000.00;

To establish a contingency in the amount not to exceed 4,700.00; and
Tagged Passions:contract, administrator, manager, boards and commissions, annexation, and services

To authorize the City Manager to negotiate and execute amendments to the Commissioning Services contract with McCracken Lopez, P.A., provided the cost of all amendments and the original contract does not exceed the total project cost of 100,450.00.

Tagged Passions:contract, administrator, manager, boards and commissions, and services

(Resource Person: Donna Maskill - 919-560-4197 ext. 21228) (PR 12480)

No additional detail provided

Public Works Department

No additional detail provided

Tagged Passions:Public Works and public works

12.
Contract for Private Drainage Assistance Projects (SD-2018-06, SD-2018-07, and SD-2018-08)

No additional detail provided

Tagged Passions:contract and stormwater

To authorize the City Manager to execute contract SD-2018-06, Private Drainage Assistance Projects, with Horvath Associates, P.A. in the amount of 108,830.00;

To establish a contingency fund in the amount of 16,324.50;
Tagged Passions:contract, administrator, manager, and stormwater

To authorize the City Manager to negotiate change orders for contract SD-2018-06 provided that the total project cost does not exceed 125,154.50;

Tagged Passions:contract, administrator, and manager

To authorize the City Manager to execute Contract SD-2018-07, Private Drainage Assistance Projects, with Coulter Jewell Thames, P.A. in the amount of 123,800.00;

To establish a contingency fund in the amount of 18,570.00;
Tagged Passions:contract, administrator, manager, and stormwater

To authorize the City Manager to negotiate change orders for contract SD-2018-07 provided that the total project cost does not exceed 142,370.00;

Tagged Passions:contract, administrator, and manager

To authorize the City Manager to execute Contract SD-2018-08, Private Drainage Assistance Projects, with Summit Design and Engineering Services, PLLC in the amount of 177,961.00;

To establish a contingency fund in the amount of 26,694.15; and
Tagged Passions:contract, administrator, manager, services, and stormwater

To authorize the City Manager to negotiate change orders for contract SD-2018-08 provided that the total project cost does not exceed 204,655.15.

Tagged Passions:contract, administrator, and manager

(Resource Person: Dana Hornkohl - 919-560-4326 ext. 30246) (PR 12465)

No additional detail provided

13.
Resolution to Support the Upper Neuse River Basin Association (UNRBA) FY2019 Budget

To receive a presentation on the Durham Stormwater Program; To receive a presentation on the Upper Neuse River Basin Association (UNRBA); and To adopt a Resolution supporting the UNRBA FY2019 budget of 1,136,265.00, with the City of Durham contributing 251,844.40.

Tagged Passions:budget, watershed, program, and stormwater

(Resource Person: Michelle Woolfolk - 919-560-4326 ext. 30219) (PR 12466)

Presentations City Manager's Office

Tagged Passions:administrator and manager

14.
2017-2018 Durham Youth Commission Annual Report (To be provided at the May 7, 2018 City Council Meeting)

To receive a presentation on the 2017-2018 Durham Youth Commission Annual Report.

Tagged Passions:boards and commissions and youth

(Resource Person: Lara Khalil - 919-560-4222 ext. 11224) (PR 12472)

Police Department

Tagged Passions:public safety

15.
2018 First Quarter Crime Report Presentation (To be provided at the May 7, 2018 City Council Meeting)

To receive a presentaton on the 2018 First Quarter Crime Report.

Tagged Passions:crime

(Resource Person: Wil Glenn - 919-560-4322 ext. 29197) (PR 12464)

Public Hearings

Tagged Passions:hearing

City-County Planning Department

No additional detail provided

Tagged Passions:planning

16.
Old West Durham Neighborhood Protection Overlay

To conduct a public hearing to receive comments on the Old West Durham Neighborhood Protection Overlay (TC1800001 Z1800002), and to consider the following motions:

Tagged Passions:hearing and neighborhood

Motion 1: To adopt the appropriate Consistency Statement as required per NCGS 160A-383; and

No additional detail provided

Motion 2: To adopt an Ordinance amending the Unified Development Ordinance, incorporating text revisions to Article 4;

Tagged Passions:ordinance, development, UDO, and Development

Motion 3: To adopt the appropriate Consistency Statement as required per NCGS 160A-383; and

No additional detail provided

Motion 4: To adopt an Ordinance amending the Unified Development Ordinance by establishing a neighborhood protection overlay (-P) district for the subject properties on the zoning map.

Tagged Passions:ordinance, development, UDO, Development, zoning, and neighborhood

(Resource Person: Matthew Filter - 919-560-4137 ext. 28271) (PR 12471)

No additional detail provided

Public Works Department

No additional detail provided

Tagged Passions:Public Works and public works

17.
Public Hearing to Consider Adopting a Resolution Rescinding a Previously Ordered Water Main on a Portion of Stallings Road, South of Mineral Springs Road

To conduct a public hearing to receive comments on adopting a resolution rescinding the previously ordered petitioned water main on a portion of Stallings Road; and To adopt a Resolution rescinding the previously ordered water main improvement on Stallings Road from Mineral Springs Road to the South Property Line of PIN 0851-02- 98-0871.

Tagged Passions:hearing, streets, property, Utility, utility, and water

(Resource Person: Robert N. Joyner, Jr. - 919-560-4326 ext. 30229) (PR 12468)

No additional detail provided

18.
Public Hearing to Consider Adopting a Resolution Rescinding a Previously Ordered Water Main to Serve a Portion of Stallings Road, South of Oak Grove Parkway

To conduct a public hearing to receive comments on adopting a resolution rescinding the previously ordered petitioned water main improvement; and To adopt a Resolution rescinding the previously ordered water main improvement on Stallings Road from Oak Grove Parkway to Husketh Drive.

Tagged Passions:hearing, streets, Utility, utility, and water

(Resource Person: Robert N. Joyner, Jr. - 919-560-4326 ext. 30229) (PR 12469)

No additional detail provided

Citizens Matters To be heard at 1 p.m.

19.
Alory Bors

To receive comments from Alory Bors regarding housing issues in Durham.

Tagged Passions:housing

(Resource Person: Alory Bors) (PR 12484)

No additional detail provided

20.
Cara Pugh

To receive comments from Cara Pugh regarding housing issues in Durham.

Tagged Passions:housing

(Resource Person: Cara Pugh) (PR 12486)

No additional detail provided

21.
Heath Knight

To receive comments from Heath Knight regarding private property damage made by Google and AT T during the fiber installations.

Tagged Passions:property, Telecommunications, Google, and telecommunications

(Resource Person: Heath Knight) (PR 12485)

22.
Diane Standaert

To receive comments from Diane Standaert regarding evictions and fair housing. (Resource Person: Diane Standaert) (PR 12487) Closed Session To hold a closed session for attorney-client consultation pursuant to G.S. 143- 318.11(a)(3) Settling the Agenda

Tagged Passions:legal and housing

Adjournment

RULES OF DECORUM FOR CITIZEN PARTICIPATION:

In support of and respect for an open, fair and informed decision-making process, the City Council and the Administration recognize that:
Tagged Passions:recognition and council

civil, respectful and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision making; and

No additional detail provided

Tagged Passions:behavior

un-civil discourse and/or discourteous and inappropriate behavior have a negative impact on the character and productivity of the decision-making process.

In an effort to preserve the intent of open government and maintain a positive environment for citizen input and Council decision-making, the following Rules of Decorum have been established. Compliance with these rules is expected and appreciated. The Rules of Decorum will be included in the agenda and will be referenced at the beginning of each Council meeting and Council Work Session by the presiding officer. A written list of the Rules of Decorum will also be printed and mounted upon the walls of the Council Chambers and the Committee Room.

Tagged Passions:compliance, open government, environment, Conservation, and behavior

1.
All citizens may participate in the public process. 2. The Mayor serves as the presiding officer of the Council; the Mayor Pro Tem

No additional detail provided

Tagged Passions:council

serves in the Mayor's absence. 3. Citizens must sign up to address Council using procedures outlined for Council

meetings and Council Work Sessions (above). 4. Citizens may speak only to the matter for which they signed up and, in the case of
Tagged Passions:procedure

public hearings, those matters which have been advertised and placed on the Council meeting agenda.

Tagged Passions:hearing and advertising

5.
Citizens are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks.

No additional detail provided

6.
In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee; signals will be provided at the one-minute and 30- second measures. Speakers are expected to cease comments immediately upon end-time.

No additional detail provided

7.
Speakers will conduct themselves in a civil and respectful manner at all times. 8. Speakers will address the presiding officer. 9. Questions to Council members or City staff will be facilitated by the presiding

No additional detail provided

Tagged Passions:council

officer. 10. Speakers will state their name and address. 11. Speakers will make an effort to speak clearly into the microphone provided. 12. Speakers will make an effort to speak succinctly. 13. Speakers will rein from the use of individual City staff names. It is appropriate to

refer to staff by title and/or department. 14. Speaker s will refrain from the use of obscene language, fighting words likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting.

15.
Speakers will refrain from making comments of a personal nature regarding others. 16. Name-calling and/or obscenity is forbidden. 17. Shouting, yelling or screaming is forbidden. 18. Council Work Session or Public Hearing attendees (audience) will refrain from

commenting, shouting, booing, clapping, stomping feet or other inappropriate and/or disruptive behavior. Brief clapping is permissible at the end of a speaker's comments.

Tagged Passions:hearing, council, and behavior

19.
Council Work Session or Public Hearing attendees (audience) should refrain from private conversation during meetings.

No additional detail provided

Tagged Passions:hearing and council

20.
Council Work Session or Public Hearing attendees (audience) should come and go as necessary from meeting space in the least disruptive manner as possible.

No additional detail provided

Tagged Passions:hearing and council

21.
No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees.

22. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video presentations requested by citizens as visual aids may not be broadcast over cable television due to technological challenges.

Tagged Passions:advertising and signage

Notice under the Americans with Disabilities Act (ADA)

A person with a disability may receive an auxiliary aid or service to effectively participate in city government activities by contacting the ADA Coordinator, voice 919-560-4197, fax 560-4196 or ADA@durhamnc.gov (mailto:ADA@durhamnc.gov), as soon as possible but no later than 48 hours before the event or deadline date.
Tagged Passions:disability and events

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