TO: Honorable Mayor and Members of Council FROM: Amelia C. Merchant, Director of Finance SUBJECT: Certification of Funding I, Amelia C. Merchant, Director of Finance of the City of Roanoke, in accordance with paragraph (a) of Section 25.1 of the Charter of the City of Roanoke, as amended, and Sections 2-235 (e) and (f), Code of the City of Roanoke (1979), as amended, do hereby certify that funds required for the 2018 - 2019 General Fund, Stormwater Utility Fund, Civic Facilities Fund, Parking Fund, Risk Management Fund, School Fund, School Food Fund and Grant Fund budgets will be available for appropriation.
I. Pursuant to Section 58.1-3321, Code of Virginia (1950), as amended, City Council held a public hearing on April 26, 2018, regarding the proposed real estate tax rate of 1.22 for every 100 of fair market value of such property. City Council deems it necessary to adopt and reaffirm the proposed real estate property tax rate of 1.22 for every 100 of fair market value of
In September of 201 7, Council approved a process for a revenue estimate to be established in the General Fund in order to comply with Generally Accepted Accounting Principles. The Berglund Civic Center previously retained the revenue derived from the admission tax. The revenue is now collected by The Berglund Civic Center, recognized in the General Fund and then transferred back to The Berglund Civic Center. The Policy should be updated to reflect the exclusion of the admissions tax collected by the Berglund Civic Center including admissions tax collected by The Berglund Civic Center for events held at Elmwood Park. Recommended Action:
3, Fourth Amended School Funding Policy The City of Roanoke will provide funding to Roanoke City Public Schools (Schools) in an amount equal to 40 of local taxes received by the City less those adjustments noted below. Local taxes shall be the total of General Property Taxes and Other Local Taxes as reported by the City of Roanoke 1 plus the personal property tax relief funding provided by the Commonwealth.
As a part of the annual budget process, City and School administration shall confer on annual salary and benefit adjustments for employees. Funding of 1/12th the amount appropriated by City Council in adopting the City's annual budget will be provided to Schools on the 15th day of each month or on the last business day prior to the 15th if the 15th is not a business day. This policy shall be reviewed at least every three years beginning in 2014 with revisions made as necessary. City Council reserves the right to impose new local taxes or increase current local taxes in order to fund specific needs of the City other than education, and this policy will be revised upon implementation of such changes. Adopted by Roanoke City Council May 9, 2011, Resolution No. 39108-050911 Amended by Roanoke City Council - May 13,2013, Resolution No. 39652-051313 May 12, 2014, Resolution No. 39932-051214 May 9, 2016, Resolution No, 40494-050916 May 14,2018, Resolution No. ___ _
AN ORDINANCE adopting the annual General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, School Food Services, Grant Funds, and State Asset Sharing Program Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2018, and ending June 30, 2019; and dispensing with the second reading by title ofthis ordinance.
City Attorney 2,694,995 15,316,204 1,777,866 87,874 235,702 4,481 6,271 1,737 1,900 2,498 2,360 1,582 118,836,366 80,188,000 898,000 1,025,000 288,000 74,089,234 15,742,400 632,000 291,699,000 1,853,186 1,681 ,511 1,062,402 51,810 3,417 88,297 561,511 1,433,349 18,011 '199 1,865,740 256,531 1,032,543
415931541 6991225 674,679 972,091 170,492 51875,093 31548,798 4,439,924 219,033 11268,221 11787,126 11417,782 925,309 1181161 11154,115 21582,910 112121879 115131343 71300 11000 69,602 10,011 40,150 2611791291 2941953 4441504 83,638 611597 3061661 116701551 4881150 4301000 1216941147 14,491,591 201537,332 19,232,992 316151367 5,437,195 421653,492
Libraries Law Library Virginia Cooperative Extension Total Appropriations Stormwater Utility Fund Revenues Operating Total Revenues Appropriations Operating Debt Service Total Appropriations
Utility, Civic Facilities, Parking, Risk Management, School General, School Food Services, Grant Funds, and State Asset Sharing Program Appropriation Ordinance.
The CIP anticipates debt issuance each year as outlined below. FY 2019 School Facility Maintenance and Improvements 12,700,000 Library Master Plan 670,000 Parks and Recreation Master Plan 2,500,000 Civic (Berglund) Center Improvements 1 ,500,000 Stormwater Management 2,000,000 Curb, Gutter and Sidewalk Program 1 ,500,000 Streetscape Improvements 500,000 Fire Facility Master Plan 5,025,000 911 Center 7,500,000 RCIT Improvements 900,000 Fleet Capital Replacements 1,700,000 Technology Capital 2,205,000 Public Works Service Center 1,400,000 Capital Building Maintenance 1,000,000 Total: 41 '1 00,000 FY 2020 School Facility Maintenance and Improvements Library Master Plan Parks and Recreation Master Plan Civic (Berglund) Center Improvements Stormwater Management Curb, Gutter and Sidewalk Program Streetscape Improvements Fleet Capital Replacements Technology Capital Public Works Service Center Capital Building Maintenance Total: FY 2021 School Facility Maintenance and Improvements Bridge Renovation Library Master Plan Parks and Recreation Master Plan Civic (Berglund) Center Improvements Stormwater Management Curb, Gutter and Sidewalk Program Streetscape Improvements Fleet Capital Replacements Technology Capital Public Works Service Center Capital Building Maintenance Total: FY 2022 School Facility Maintenance and Improvements Bridge Renovation Library Master Plan Parks and Recreation Master Plan Civic (Berglund) Center Improvements Stormwater Management Curb, Gutter and Sidewalk Program Streetscape Improvements Fire Facility Master Plan Passenger Rail Fleet Capital Replacements Capital Building Maintenance Total: FY 2023 School Facility Maintenance and Improvements Parks and Recreation Master Plan Civic (Berglund) Center Improvements 5,000,000 500,000 1,000,000 1 ,500,000 2,000,000 1 ,500,000 500,000 1,600,000 1 ,500,000 1 ,500,000 1,000,000
Funding budgeted for debt service is based on the capital project planning model. Budgeted debt service funding not needed until bonds are issued and debt service payments begin is used to cash fund selected projects or for a specific purpose. Funding in the amount of 41 8,686 is included in the Transfer to Capital Projects Fund for Bridge Maintenance Projects and may be appropriated to project accounts for FY 2019. During the budget development process, Council was advised of the recommended use of one time funding for the following: Enterprise Zone Programs 1 50,000 Arts Endowment 75,000 Capital Project Contingency 247,229 Percent for Art 59,000 Local Match Funding for Grants 1 00,000 Public Safety Equipment Replacement 350,000 Additional Deputies for DARE Program 132,000 Comprehensive Plan staff support 111,372 Urban Forestry support 105,000 Additional funding for reserves 31 0,958 The additional funding for reserves in the amount of 310,958 shown above is budgeted in the Transfer to Other Funds unit. It is also necessary at this time to appropriate funding relating to the Joint Communications Center by and between the City of Roanoke and Virginia Utility Protection Service, Inc. (VUPS) for the construction of the E911 /VA811 Communications Center. This agreement as amended was approved by Council Ordinance 411 05- 04161 8 and Resolution 411 06-041618. The City of Roanoke will act as the fiscal agent during the design, development and construction phases that will ultimately result in the sale of a condominium unit of the Center to VUPS. The projected share of the project cost for VUPS is 6,338,614, which includes all planning, design, construction, technology investments, furniture, fixtures, equipment and a contingency for possible unanticipated costs. Recommended Action:
Total Pro jetted Project Category/Description FY2019 FY2020 23 Expenses Buildings: 911 Center 12,201,700 2,952,731 15,154,431 Capital Building Maintenance 1,000,000 4,000,000 5,000,000 Fire Facility Master Plan 2,619,145 11,362,750 13,981,895 Library Master Plan 4,409,278 8,279,373 12,688,651 Public Works Service Center 1,400,000 3,000,000 4,400,000 TOTAL Buildings 21,630,123 29,594,854 51,224,977
Technology Improvements Technology Improvements 1,185,957 3,480,034 4,665,991 TOTAL Technology Improvements 1,185,957 3,480,034 4,665,991 Stormwater Fund Stormwater Capital Improvements 4,709,119 13,179,418 17,888,537 TOTAL Stormwater Fund 4,709,119 13,179,418 17,888,537
A RESOLUTION endorsing the update to the Capital Improvement Program submitted by the City Manager in the City Council Agenda Report of May 14,2018. WHEREAS, by City Council Agenda Report of May 14, 2018, the City Manager has presented an update to the City's Five-Year Capital Improvement Program for Fiscal Years
2,818,962 A copy of the proposed plan is attached to this report for City Council's information. Recommended Actions: Approve the 2018-2019 HUD Annual Plan and authorize the City Manager, or City Manager's designee, to execute and submit this document to HUD for final
2,838,962 The City's 2018-2019 Annual Update outlines the use of approximately 2.8 miltion in CDBG. HOME and ESG. including carry- over and anticipated program income. These funds will support an array of housing, homeless prevention, public services, neighborhood and economic development activities, and planning and administrative costs associated with these activities.
Prolect locations: While some of the projects in the 2018-19 Annual Plan affect areas throughout the City of Roanoke, the City will be in the third full year oftargeting ofHUD resources to projects serving the Melrose-Orange Target Area (MOTA). Total funds earmarked for MOTA are 1,744,109, which meets the City's policy on Use of HUD Funds by channeling 61.4 of total funds into the targeted area. Lead Agencies: The HUD Community Resources Division of the City's Department of Planning, Building and Development is the lead organization for developing and administering the Consolidated Plan and the Annual Updates. Numerous City offices and departments and other public, nonprofit and community organizations conduct projects funded In whole or in part with CDBG or HOME funds. The specific projects, agencies, and funding recommended for the 2018-2019 period are given in the following section.
Street Outreach (City of Roanoke, Homeless Assistance Team) Funds to purchase bus passes and prescription assistance for homeless persons and families in places not meant for human habitation and emergency shelters. (Recommended: 3,000 ESG) HOUSING DEVELOPMENT
Healthy Families (Children's Trust) Hea hy Families is a voluntary home visitation program founded in the ideals of excellence, trust and transformation to reduce child abuse. The program is designed to promote positive parenting, enhance child health and development and prevent child abuse and neglect. CDBG funding would be used to support the work of a Family Support Specialist connecting with families after an initial screening. The funds requested woutd help Children's Trust serve up to 7 families in the Melrose-Orange Target Area. (Recommended 14,000 CDBG) Housing Stabilization for Families in Need (Council of Community Services)_ CSC proposes to continue operations of the homeless intervention services for another year. Funds are provided to landlords of low-income families in order to stop eviction and avoid homelessness. (Recommended 50,000 CDBG.) Project Based Learning at Academic Summer Camp (Apple Ridge Farm. Inc.) Funding wifl provide for youth services and camp staffing and operations for the Apple Ridge Farm to target residents of RRHA public housing. (Recommended: 46,000 CDBG.)
Homeless Services Housing Development Human Development Neighborhood Development Planning and AdminislraUve Costs Total 245,500. 617,353 Breakout- 2018-2019 Funding for Melrose-Orange Target Areas Revitalization Initiative: 1,744,109 ..... _________ Agenc; I -----;;;-c :,: - Current - Re uested Reco -; l Apple Ridge Farms ------ -- - --.. - --+rrorect Based Learning Academic Summer Camp 30,000 60,000, s4s.ooo: - - - - --------- -- ---- ............ ____j
r r - -r ' - - -- - - -- , Villa Heights Commun.ty Center -- -+---- ...... - ............. _, __ _ Emergency Home Repair --1--- ------ ------- iMOTA Major Housing Rehabilitation -F-- -- --- - -- ---.. -- -- ---- - Eighi Slep Enrichmenl Program Commun ty Literacy Initiative RenoYallons
A RESOLUTION approving the 2018-2019 Annual Update (''Annual Update ) to the 2015- 2019 Consolidated Plan and authorizing the City Manager, or the City Manager s designee. to submit the approved Annual Update to the United States Department of Housing and Urban Development
Partnerships, and Emergency Solutions Grant funding. HUD requires that entitlement localities such as the City of Roanoke submit a 5-year Consolidated Plan and Annual Updates; WHEREAS, opportunities for community input regarding the Annual Update were provided at a public meeting held November 9, 2017, and at a City Council public hearing on April26, 2018. by a 30-day public review and comment period beginning April4. 2018, and ending May 4, 2018. by dissemination of information to the Roanoke Redevelopment and Housing Authority main otlices, the main City Library, the City Clerk's ot1ice and HUD Community Resources Division for public inspection, by letters to a mailing list of interested individuals and organizations, and by publishing information in local print media and on the City's website; and WHEREAS, the Annual Update must be approved by this Council and received by HUDon or about May 15, 2018, to ensure timely receipt of ne\v entitlement funds. THEREFORE, BE IT RESOLVED by the Council ofthe City ofRoanoke that the Annual Update is hereby approved: and
hereinafter set out job classifications which require the incumbent to privately own or lease a motor vehicle routinely used in the course of conducting City business as follows: POSITION TITLE ANNUAL SALARY SUPPLEMENT Appraiser I Appraiser II Assistant City Managers (unless City Manager has assigned a City vehicle to the individual Assistant City Manager) City Attorney City Clerk Deputy Director of Real Estate Valuation
each such officer shall be accorded an annual pay supplement of 600, payable on a bi-weekly basis as a uniform allowance. 14. Each employee of the Fire-EMS Department hired by the City as a Firefighter prior to April 18, 1991, who has received Emergency Medical Technician certification and actively participates in the City's First Responder Program shall be accorded an annual pay
be capped at no more than five percent (5 ) above the pay range maximum for Deputy Sheriff. 28. Each employee of the Sheriffs Office who meets the qualifications for Mental Health Specialist is to be accorded an annual pay supplement of 1,500, payable on a bi-weekly basis as long as they retain the appropriate qualifications established by the Sheriff and are
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