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The agenda, including questions for Council and OSBT, is included in Attachment A. The purpose of the study session is to discuss and confirm focus areas prior to staff s request for formal approval by the OSBT and City Council. Staff also seeks feedback from OSBT and Council on the related topics under each focus area to inform strategy development later in the planning process. Once approved, final focus areas will serve as a foundation for the OSMP Master Plan and will provide central focus for OSMP management over the next five to 10 years, with an eye to the next 50. To help manage time during this two-hour study session, staff requests that OSBT and Council members fill out this 2-minute questionnaire by Sunday, June 10 at noon: http://bit.ly/osmpstudysession
BACKGROUND What is a Focus Area ? Focus areas are systemwide themes that answer the question: What is it time to focus on now? Focus areas emerged from community feedback, as well as from OSMP purposes in the City Charter, findings in available reports, and staff expertise. Focus areas do not exclude or suggest discontinuing ongoing core services work to maintain the OSMP system. They do; however, emphasize ongoing and important work to fulfill OSMP purposes in the City Charter and will help OSMP and the community concentrate on key issues and opportunities. While focus areas will not encompass the entire breadth of OSMP s work over the next five to 10 years, they will play a significant role in directing where department investment and capacities are placed. What makes a good focus area? Based on a literature review by Design Workshop, the consultants supporting the Master Plan process, the following principles apply to creating good focus areas. Focus areas should be: Succinct and memorable (five words or fewer); Not too broad/not too specific; Straightforward and understandable without any jargon or metrics; Informed by public as well as staff and leadership perspectives; Clear about what will be concentrated on over the next five to 10 years, without excluding other things such as previously existing and ongoing work efforts; High level without getting into details such as specific actions or policies. How will related topics help advance Master Plan strategies? The related topics within each proposed focus area also emerged from both community feedback and staff experience and expertise. They reflect issues and opportunities that will be important to address within the Master Plan. Related topics will guide community discussions to develop and prioritize strategies in relation to each focus area. These topics begin to define the types of strategies that will support or advance each focus area. An example of how this plays out within existing OSMP policies is included in Attachment B. They also help define what additional information may be needed to support strategy development. For example, the table of active monitoring projects in Attachment C describes additional information that may become relevant later in the Master Plan process. In addition, initial findings from the 2016-2017 OSMP Visitation Study (available online here) were also recently released. Those findings and the forthcoming full reports that will accompany them will also support future strategy development.
Financial Sustainability: Preserving our legacy land system requires preparing for the future. Related Topics: Developing financial scenarios to forecast three potential revenue futures for OSMP; focusing on strategic acquisitions; anticipating sunsetting taxes; diversifying new and potential funding sources; updating asset management systems; prioritizing investments in time and money; and leveraging interagency partnerships. NEXT STEPS Focus areas and related topics will continue to be refined over the next few months, culminating in final approval of the focus areas from City Council this summer. Below are the major dates in the process of confirming the focus areas: Date Description June 12 Joint study session with Council and OSBT re: focus areas that have emerged from community input on Values, Hopes, Concerns June 13* Tentative: OSBT study session to further discuss focus areas, if needed
OSMP Active Monitoring Projects as of 5/25/2018 The Master Plan Process Committee and OSBT asked OSMP to create a list of the active monitoring projects that produce data that could be used to look at change over time, in preparation for the joint board and council study session in June 2018. Below is a first draft of that list, and therefore may not be exhaustive (i.e., we may have missed some). Moreover, the list excludes many other datasets that are not repeatedly measured, such as inventories (e.g., asset management, scenic resources), spatial data and research projects, as well as documents, such as resource plans, reports and publications. Project Name Purpose Monitoring Type* Master Plan Focus Area
* Definitions Status monitoring: Monitoring to assess changes in condition. Effectiveness monitoring: Monitoring to detect the efficacy of a management activity. Compliance monitoring: Monitoring to measure adherence to a regulation. Operations monitoring: Monitoring to evaluate the status and success of service delivery. Attachment C - OSMP Active Monitoring Projects
The proposed focus areas and supporting value statements that emerged from feedback in the first engagement window are as follows: Ecosystem Health Using the best available science, we protect healthy ecosystems and mend those we have impaired. Resilience to Environmental Change By helping nature endure and thrive, we ourselves endure and thrive. Enjoyment and Recreation Management We are united by our enjoyment of nature and our obligation to protect it.
The questionnaire asked five core questions to help staff, OSBT and City Council understand: 1. Level of interest around the related topics for each focus area; 2. Level of agreement that these five focus areas are the right management themes to guide OSMP for the next 5 to 10 years; 3. Any suggested refinements or additions to the focus areas or related topics; 4. Perceptions of how well OSMP is currently addressing each focus area; and 5. Perceptions of how important each focus area is for the future of OSMP.
Resilience to Environmental Change Mitigating fire and flood risks 57 Enjoyment and Recreation Management Providing quality passive recreation opportunities 55 Enjoyment and Recreation Management Exploring a framework for carrying capacity and visitation growth 55 Ecosystem Health Protecting natural sounds and night skies 54 Ecosystem Health Protecting biodiversity 52
Enjoyment and Recreation Management Acquiring land for passive recreation opportunities 50 Figure 3: Top Ten Topics of Interest in Online Questionnaire (out of a total of 38 topics) About one third of respondents also offered open-ended comments in answer to whether they would like to see any refinements or additions to the focus areas or related topics. Of these responses, many reflected a desire to see greater or less emphasis placed on existing focus areas or related topics. Others expressed a ATTACHMENT D - SECOND PUBLIC ENGAGEMENT WINDOW SUMMARY
Fewer than 20 comments roughly 4 percent of all online responses submitted in the second window included suggestions for distinctly new or refined focus areas or topics. However, despite the small number of these comments, staff appreciate the quality of the suggestions and have recommended potential refinements to related topics for OSBT and City Council during upcoming discussions and decision-making. The proposed refinements below also respond to sentiments in a number of comments that suggested some respondents did not see themselves in the focus areas or related topics. For example, some comments revealed that some respondents did not recognize that the Community Connections and Inclusion focus area was intended to reflect previous public comments from the first window about creating and enhancing connections with nature for all community members and visitors. Therefore, staff has suggested either additional topics or revisions to previously suggested topics to further improve understanding and alignment with all focus areas being proposed for OSBT and City Council consideration. How Feedback Will Be Used As noted by the Process Committee, both the first and second public engagement windows were designed to support each other, both leading to the development of proposed focus areas. For example, through a robust outreach and engagement process in the first engagement window, staff received three times as many comments in the first window as compared to the second. The committee also noted that the 454 responses submitted during the second window reflect a less diverse cross-section of the community as compared to responses in the first window and as compared to citywide demographics. However, understood together, both sets of feedback have informed the proposed focus areas. In addition, feedback in the second window largely validated and confirmed feedback heard in the first window. Therefore, all feedback received to date should be considered together during decision-making.
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