NC - Winston Salem: Finance Committee

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Finance Committee

City of Winston-Salem

Agenda

101 North Main Street

Winston-Salem, NC 27101

Tagged Passions:streets

Committee Room 239, City Hall4:00 PMMonday, June 11, 2018

No additional detail provided

CALL TO ORDER

G
GENERAL AGENDA

G-1. 18-0373 Consideration of Items Related to Economic Development Assistance to Whitaker Park Development Authority, Inc.: Public Hearing: June 18, 2018.

No additional detail provided

Tagged Passions:parks, hearing, development, Development, and economic development

Resolution Approving Economic Development Assistance to Whitaker Park Development Authority, Inc. in Accordance with N.C.G.S. 143-128.1C.

Tagged Passions:parks, development, Development, and economic development

Ordinance Amending the Project Budget Ordinance for the City of Winston-Salem, North Carolina for the Fiscal Year 2017-2018.

Financial Assistance to WPDA for Akron Drive Extension - CARF.doc Financial Assistance to WPDA for Akron Drive Extension - Resolution.doc Financial Assistance to WPDA for Akron Drive Extension - Map.pdf Financial Assistance to WPDA for Akron Drive Extension - PBO.doc Attachments:
Tagged Passions:budget, ordinance, and finance

Page 1 Printed on 6/8/2018

June 11, 2018Finance Committee Agenda

G-2. 18-0389 Introduction of Bond Orders Related to Proposed General Obligation Bond Referendum:

Bond Order Authorizing the Issuance of 43,700,000 General Obligation Street and Sidewalk Bonds of the City of Winston-Salem, North Carolina; and Bond Order Authorizing the Issuance of 21,100,000 General Obligation Public Safety Facilities Bonds of the City of Winston-Salem, North Carolina; and Bond Order Authorizing the Issuance of 31,000,000 General Obligation Parks and Recreation Bonds of the City of Winston-Salem, North Carolina; and Bond Order Authorizing the Issuance of 11,700,000 General Obligation Housing Bonds of the City of Winston-Salem, North Carolina; and Bond Order Authorizing the Issuance of 14,500,000 General Obligation Economic Development Bonds of the City of Winston-Salem, North Carolina.
Tagged Passions:parks, streets, public safety, development, Pedestrian, housing, bond, Development, recreation, economic development, and referendum

CARF - 2018 GO Bond Referendum 06182018

Winston 2018 GO Bond Orders to be Introduced Attachments: G-3. 18-0438 Resolution of the City of Winston-Salem, North Carolina, Regarding Bond Orders Authorizing the Issuance of 43,700,000 General Obligation Street and Sidewalk Bonds; the Issuance of 21,100,000 General Obligation Public Safety Facilities Bonds; the Issuance of 31,000,000 General Obligation Parks and Recreation Bonds; the Issuance of 11,700,000 General Obligation Housing Bonds; the issuance of 14,500,000 General Obligation Economic Development Bonds; Setting a Public Hearing Thereon; and Directing Publication of Notice of Said Public Hearing Public Hearings: August 6, 2018.

Tagged Passions:parks, hearing, streets, public safety, development, Pedestrian, housing, bond, Development, recreation, economic development, and referendum

Resolution Authorizing GO Bond Issuance.docx

Bond Issuance.pdf Attachments:

Tagged Passions:bond

Page 2 Printed on 6/8/2018

June 11, 2018Finance Committee Agenda

G-4. 18-0439 Review of FY18-19 Proposed Budget.

No additional detail provided

Tagged Passions:budget

June 11 2018 Workshop Agenda.doc

1
- FY 18-19 Annual Appropriation Tax Levy Ordinance.doc

Tagged Passions:taxes, Taxes, ordinance, and funding

2
- FY 18-19 Project Budget Ordinance.doc

Tagged Passions:budget and ordinance

3
- FY 18-19 Project Budget Ordinance - Federal Housing and Housing Finance Assistance Funds.doc

Tagged Passions:budget, ordinance, housing, finance, and funding

4
- FY 18-19 Annual Appropriation Tax Levy Ordinance - Advertising, Books, Magazines, Periodicals.doc

5 - FY 18-19 Project Budget Ordinance - Advertising Books Magazines Periodicals.doc

Tagged Passions:taxes, budget, Taxes, ordinance, advertising, and funding

6
- Resolution Approving 2019-2024 Capital Plan.doc

7
- FY 18-19 Personnel Resolution - CARF (1)3.docx

No additional detail provided

Tagged Passions:personnel

8
- Interlocal Agreement for DA's Domestic Violence Unit - Resolution.docx

Tagged Passions:domestic violence

9
- Technical Corrections Ordinance v4 June 7 2018.docx

Responses to Council Questions from Budget Updates 6-7-18.pdf Attachments:
Tagged Passions:council, budget, ordinance, and jail

C
CONSENT AGENDA

C-1. 18-0382 Resolution Authorizing the Sale of a Certain City-Owned Vacant Lot on Graytuck Drive Under the Upset Bid Procedure N.C.G.S. 160A-269 (Southeast Ward).

Property Disposition - Upset Bid Vacant Lot Graytuck Drive - CARF.doc Property Disposition - Upset Bid Vacant Lot Graytuck Drive - RESOLUTION.doc Property Disposition - Upset Bid Vacant Lot Graytuck Drive -MAP.pdf Attachments: C-2. 18-0397 Resolution Authorizing Submission of Continuum of Care Homeless Grant Application, Acceptance of Grant Funds and Execution of Agreements.

Tagged Passions:property, RFP, rfp, blight, sale, grant, procedure, homeless, and funding

Continuum of Care Homeless Assistance Grants FFY 2018 - CARF

Tagged Passions:grant and homeless

Continuum of Care Homeless Assistance Grants FFY 2018 - Resolution

Tagged Passions:grant and homeless

Continuum of Care Grants FFY2018--Exhibit A

Tagged Passions:grant

Continuum of Care Members 2018-Exhibit B

Attachments:

Page 3 Printed on 6/8/2018

June 11, 2018Finance Committee Agenda

C-3. 18-0390 Resolution Approving the Allocation of Additional Revitalizing Urban Commercial Areas (RUCA) III Funds for the Patterson/Glenn Area (Northeast Ward).

RUCA - CARF
Tagged Passions:commercial and funding

RUCA III - Samuels - 1804 N Patterson - Addtl funds Resolution 5-30-18

Attachments:

Tagged Passions:funding

C-4. 18-0400 Resolution approving the FY 19 Housing and Community Development Program and authorizing submission of the 2019-2023 Consolidated Housing and Community Development Plan to the U.S. Department of Housing and Urban Development.

Consolidated Plan FY19 CARF, revised Consolidated Plan FY19 RES Consolidated Plan FY19 Exhibit Attachments: C-5. 18-0399 Resolution Authorizing Submission of Emergency Solutions Grant Application, Acceptance of Grant Funds, and Execution of Subgrantee Agreements. State ESG Grants FY18--CARF State ESG Grants FY18--Resolution State ESG Grants FY18-- EXHIBIT A Attachments:
Tagged Passions:development, housing, community development, grant, emergency, Development, funding, and program

C-6. 18-0386 Resolution Approving the Fiscal Year 2017 Federal Transit Administration Formula Program Section 5307 Funding Allocation Split Letter for the Piedmont Authority for Regional Transportation.

FTAFormulaProgramSection5307FundingJune2018 - CARF FTAFormulaProgramSection5307FundingJune2018 - Resolution FTAFormulaProgramSection5307FundingJune2018 - Split Letter Attachments: C-7. 18-0381 Resolution Awarding Contract Renewal for Annual Maintenance and Software Support to Superion - 241,437.48.
Tagged Passions:transportation, contract, information technology, funding, program, and Information Technology

Superion Contract Renewal - CARF.doc

No additional detail provided

Tagged Passions:contract

Superion Contract Renewal - Resolution.doc

No additional detail provided

Tagged Passions:contract

Superion Contract Renewal - Exhibit A.pdf

Attachments:

Tagged Passions:contract

Page 4 Printed on 6/8/2018

June 11, 2018Finance Committee Agenda

C-8. 18-0388 Resolution Awarding Contract for Financial Advisory Services for the City of Winston-Salem, North Carolina - Wye River Group, Inc.
Tagged Passions:contract, services, watershed, and finance

CARF - Financial Advisory Services 06182018

Tagged Passions:services and finance

2018 June 18 Financial Advisory Services - Resolution

No additional detail provided

Tagged Passions:services and finance

Exhibit A - bid list and demographics -Financial Advisory Services 6-18-18

Exhibit B - FA Scoring Sheet 6-18-18 Attachments:
Tagged Passions:RFP, rfp, services, and finance

C-9. 18-0429 Consideration of a Resolution Amending The Benton Qualified Management Agreement. (North Ward).

Amendments to The Benton Qualified Management Agreement - CARF Amendments to The Benton Qualified Management Agreement - Resolution

Attachment A - First Amendment to The Benton Qualified Management Agreement

Attachments:

C-10. 18-0404 Consideration of Amendments to the FY 2017-18 Budget Ordinances for the City of Winston-Salem, North Carolina:

No additional detail provided

Tagged Passions:budget and ordinance

Ordinance Amending the Annual Appropriation and Tax Levy Ordinance for the City of Winston-Salem, North Carolina for the Fiscal Year 2017-2018.

Tagged Passions:taxes, Taxes, ordinance, and funding

Ordinance Amending the Project Budget Ordinance for the City of Winston-Salem, North Carolina for the Fiscal Year 2017-2018.

Tagged Passions:budget and ordinance

June 2018 Budget Amendment - CARF

No additional detail provided

Tagged Passions:budget

June 2018 Budget Amendment - AATLO

No additional detail provided

Tagged Passions:budget

June 2018 Budget Amendment - PBO

Attachments:

Tagged Passions:budget

C-11. 18-0387 Resolution Authorizing the City Manager to Purchase Property, Boiler/Machinery insurance from Traveler s Insurance Company through the City s broker, Surry Insurance.

5-29-2018 Prop Insurance CARF

Tagged Passions:property, administrator, manager, purchasing, and insurance

5-29-2018 Prop Insurance Resolution

Attachments:

Tagged Passions:insurance

Page 5 Printed on 6/8/2018

June 11, 2018Finance Committee Agenda

C-12. 18-0398 Resolution Authorizing a Change Order with BAR Construction Company, Inc. in the Amount of 121,138 for Hanes Park Renovation. (Northwest Ward) .

BAR Construction Company Hanes Park Change Order-CARF BAR Construction Company Hanes Park Change Order-RESOLUTION Attachments:

Tagged Passions:parks and construction

C-13. 18-0401 Resolution Authorizing a Change Order to New Atlantic Contracting, Inc. in the Amount of 383,085 for Union Station Restoration and Renovation - Phase 2. (East Ward)

New Atlantic Union Station Change Order - CARF New Atlantic Union Station Change Order - RES Attachments: C-14. 18-0405 Resolution Awarding Purchase Order for Towing Services - Davis Garage, Inc. - 85,000 (Estimated Amount).

Tagged Passions:contract, purchasing, services, and union

CARF - Towing Services 6-18-18.docx

Tagged Passions:services

RE - Towing Services 6-18-18.docx

Attachments:
Tagged Passions:services

C-15. 18-0406 Resolution Awarding a Purchase Order for Vehicle Parts and Supplies - NAPA Auto Parts, Inc. - 205,000 (Estimated Amount).

CARF - Auto and Truck Parts and Supplies thru NJPA 6-18-18.docx RE - Auto and Truck Parts and Supplies thru NJPA 6-18-18.docx Attachments: C-16. 18-0425 Resolution Awarding Purchase Orders for Various Parts and Services - Fleet. CARF - Misc parts and services 6-18-18.docx RE - Misc parts and services 6-18-18.docx

Tagged Passions:transportation, purchasing, and services

Exhibit A - Blanket order Vendor list 6-18-18.pdf

Attachments: C-17. 18-0414 Resolution Awarding Purchase Order for Auto and Truck Tires - Goodyear Tire Rubber Company - 120,000; Parrish Tire Company, Inc. - 210,000; Mock Tire Automotive, Inc. - 45,000; and Snider Tire Company - 175,000 (All Estimated Amounts). CARF - Auto and Truck Tires 6-18-18.docx RE - Auto and Truck Tires 6-18-18.docx Attachments:
Tagged Passions:transportation and purchasing

Page 6 Printed on 6/8/2018

June 11, 2018Finance Committee Agenda

C-18. 18-0407 Resolution Awarding Purchase Order for Auto and Truck Parts and Supplies - Auto Supply Company, Inc. - 100,000; Carquest Auto Parts of Winston-Salem, Inc. - 80,000; and Auto Zone Stores, LLC - 20,000 (All Estimated Amounts). CARF - Auto and Truck Parts and Supplies 6-18-18.docx RE - Auto and Truck Parts and Supplies 6-18-18.docx Attachments: C-19. 18-0408 Resolution Awarding Purchase Orders for Sole Source Vendors.
Tagged Passions:transportation, commercial, and purchasing

CARF - Sole Source Vendors 6-18-18.docx

RE - Sole Source Vendors 6-18-18.docx

Exhibit A - Sole Source Vendor list 6-18-18.pdf Attachments: C-20. 18-0378 Resolution Approving an Enterprise Agreement with Environmental Systems Research Institute, Inc. (ESRI) for Geographic Information Systems (GIS) Software Licenses and Maintenance - 468,000. CARF - ESRI Enterprise Agreement June 2018.doc Resolution ESRI EA June 2018.docx Exhibit A - ESRI Enterprise Agreement - Completed 5-30-18 Percents.docx Attachments:
Tagged Passions:GIS, license, information technology, Information Technology, and environment

C-21. 18-0409 Resolution Awarding Construction Contract for the Fairgrounds Metal Storage Building Project. (North Ward) - W.C. Construction Co., LLC - 123,500 (total base bid plus add alternate).

No additional detail provided

Tagged Passions:contract, RFP, rfp, and construction

CARF - Fairgrounds Metal Storage Building 6-18-18.doc

RE - Fairgrounds Metal Storage Building 6-18-18.docx

Exhibit A - bid list and demographics- FG Metal Building.xlsx 6-18-18.pdf

Attachments:
Tagged Passions:RFP and rfp

C-22. 18-0410 Resolution Awarding Construction Contract for Bike Lane Striping and Signage Project (Citywide) - IWC Sealcoating, Inc. - 204,316.99.

CARF - Bike Lane Project 6-18-18.doc RE - Bike Lane Project 6-18-18.docx

Tagged Passions:signage, contract, Bicycles, advertising, bicycles, and construction

Exhibit A - Bid list and demographics - Bike Lane Project.xls 6-18-18.pdf

Attachments:
Tagged Passions:RFP, rfp, Bicycles, and bicycles

Page 7 Printed on 6/8/2018

June 11, 2018Finance Committee Agenda

C-23. 18-0411 Resolution Awarding Construction Contract for the Benton Overstreet Walkway Enclosure Project (North Ward) - Garanco, Inc. - 236,800.

CARF - Benton Overstreet Walkway Enclosure Project 6-18-18.docx RE - Benton Overstreet Walkway Enclosure Project 6-18-18.docx

Tagged Passions:contract and construction

Exhibit A - bid list and demographics.pdf

Attachments:
Tagged Passions:RFP and rfp

C-24. 18-0412 Resolution Awarding Construction Contract for Carver School Road Sidewalk Improvements (Northeast Ward) - J E Concrete Construction, LLC - 354,680.

CARF - Carver School Road 6-18-18.doc RE - Carver School Road 6-18-18.docx

Tagged Passions:contract, streets, education, Pedestrian, and construction

Exhibit A - bid list and demographics for Carver School Rd.pdf

Attachments: C-25. 18-0413 Resolution Awarding Purchase Order for Golf Carts - EZ-GO, Division of Textron, Inc. - 199,516.
Tagged Passions:RFP, education, rfp, purchasing, and golf

CARF - Golf Carts for Winston Lake 6-18-18.docx

Tagged Passions:golf

RE - Golf Carts for Winston Lake 6-18-18.docx

Exhibit A - Bid Tab - Golf Carts for Winston Lake - FB18282.pdf
Tagged Passions:RFP, rfp, and golf

Exhibit B - bid list and Demographics - Golf Carts for Winston Lake 5-21-18.pdf

Attachments:
Tagged Passions:RFP, rfp, and golf

C-26. 18-0430 Resolution Awarding Construction Contract for Miller Street Sidewalk Improvements (Northwest / Southwest Wards) - PDC Hardscapes, Inc.- 288,454.12 (Estimated Amount).

CARF - Miller Street sidewalk 6-18-18.doc RE - Miller Street sidewalk 6-18-18.docx

Tagged Passions:contract, streets, Pedestrian, and construction

Exhibit A - Bid List and demographics - Miller Street.xlsx 6-18-18.pdf

Attachments: C-27. 18-0432 Resolution Awarding Contract for Grant Consulting Services - Olson Group, Ltd.
Tagged Passions:contract, streets, RFP, rfp, services, and grant

CARF - CCTA-Grant-Consultant-CARF-Safe-and-Secure-Community.doc 6-18-18.doc

Re - CCTA Grant Consultant Proposal.docx 6-18-18.docx Exhibit A -bid list and demographics - CCTA Grant Consulting Services 6-18-18.pdf Exhibit B - Score Sheet -CCTA Grant Consulting Services 6-18-18.pdf Attachments:

Tagged Passions:RFP, rfp, services, and grant

Page 8 Printed on 6/8/2018

June 11, 2018Finance Committee Agenda

C-28. 18-0434 Approval of Finance Committee Summary of Minutes - May 14, 2018.

No additional detail provided

Tagged Passions:finance

Finance Committee May 14, 2018Attachments:

ADJOURNMENT
Tagged Passions:finance

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