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City Commission

Community Redevelopment Agency Meeting June 21, 2018 Page 1 of 1

CITY OF HAINES CITY, FLORIDA COMMUNITY REDEVELOPMENT AGENCY MEETING

5:30 PM COMMISSION CHAMBERS
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620 E. Main Street, Haines City, FL 33844

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Phone: 863-421-9921 Web: hainescity.com

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1.
CALL TO ORDER

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2.
NEW BUSINESS

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2.1. CRA WORK PLAN

Staff Contact: Mark Bennett, Deputy Director of Development Services/CRA Mgr. (863) 421-9909
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3.
ADJOURNMENT

Website Address hainescity.com NOTICE Pursuant to Section 286.0105 of the Florida Statutes, if any person decides to appeal any decision made by the City Commission with respect to any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based. For special accommodations, please notify the City Clerk s Office at least 72 hours in advance.

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Phone: 863-421-9921

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Help for the hearing impaired is available through the Assistive Listening System. Receivers can be obtained from

the City Clerk s Office. In accordance with the Americans with Disabilities Act (ADA), persons with a disability, such as a vision, hearing or speech impairment, or persons needing other types of assistance, and who wish to attend City Commission meetings or any other board or committee meeting may contact the City Clerk s Office in writing, or may call 863-421-9921 for information regarding available aids and services. CITY MANAGER MEMORANDUM
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To: The Honorable Mayor and City Commissioners

Through: Deric C. Feacher, City Manager From: Mark J. Bennett, Deputy Director of Development Services/CRA Mgr.
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Date: June 21, 2018

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Subject: 2018-2021 CRA Work Plan and Incentives List

Introduction The purpose of this agenda item is to present the proposed 2018-2021 Work Plan and Incentives

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List for consideration by the Community Redevelopment Agency (CRA) Board.

Background With the rebound in the economy over the past few years, the CRA has enjoyed an increase in revenues. To fulfill the requirement that CRA funds be spent in a timely manner, staff identified a need for the creation of a work plan to identify priorities for projects and allocation of funding.

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Included in the Work Plan are cost estimates that are expected to be refined further thru

budgeting processes, plus funding for a consultant to implement these programs. In creating this

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work plan, staff identified potential projects based on ideas from the following sources:

Review of Existing CRA Plans

Florida Redevelopment Association (FRA) Annual Conference

FRA Redevelopment Professional Certification Program

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Review of Other CRA Programs

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Previous Programs Implemented by the Haines City CRA

Staff experience Additionally, staff conducted Peer-To-Peer Meetings with representatives of the City of Lakeland CRA, Auburndale CRA, and New Smyrna Beach CRA to obtain additional ideas and

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solicit feedback. The proposed Work Plan and corresponding Incentives List is a compilation of

this effort. If approved by the CRA Board, staff will use the Work Plan and Incentives List as a basis to 2.1 Packet Pg. 2 Page 2 of 2 begin implementing programs, promoting incentive programs for prospective businesses, and developing future CRA budgets.

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Organizational Goal(s)

Economic: Foster an environment that attracts economic opportunity and sustains economic

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viability thru the redevelopment of property in the CRA.

Budget Impact
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Funding for the Oakland Northeast Neighborhood Plan Update is currently in the FY 2017-2018

budget, and sufficient funds are in the 2017-2018 CRA Budget to implement the other proposals
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contained in the CRA 2018-2021 Work Plan for the remainder of FY 2017-2018.

Recommendation The CRA Board approve and direct staff to implement the CRA 2018-2021 Work Plan and Incentives List. Attachments: a) CRA WORK PLAN (DOCX) b) CRA INCENTIVES LIST 5-21-18 (DOCX) 2.1 Packet Pg. 3
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CRA Work Plan (as of 5-1-18)

2017-2018 Revise Northeast (Oakland) Neighborhood Plan Staff started the RFQ process for obtaining a consultant. However, since no consultants appeared at the mandatory pre-bid meeting on March 21st, the RFQ was cancelled. Staff will request bids from consultants to complete this project. Concurrent with this activity, staff proposes to establish an ad-hoc steering committee (similar to the Advisory Committee that participated in the development of the Northeast Neighborhood Plan) to assist the Project Consultant and Staff with the Plan Update. 50,000 has been allocated in the 2017-2018 CRA Budget for this project. Establish CRA Citizen s Committee To assist in the review and selection of candidates for various
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grants and incentives, Staff would propose to establish a citizen s committee. In addition to

assisting staff with the selection of candidates for larger, more expensive projects. This committee (to consist of 5 to 7 members) would also provide advice and suggestions to staff regarding CRA projects.

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CRA Consultant - Staff proposes to obtain the services of a consultant to implement the proposed programs and projects. Additionally, The CRA Consultant will implement the revised Oakland/Northeast Neighborhood Plan and future CRA Plans. A total of 50,000 is suggested for this project.

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Facade Grants The City previously implemented a Fa ade Grant Program to assist with the

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rehabilitation of building structures. This program consisted of a Renovation Grant for cosmetic

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fa ade improvements (painting, awnings, etc.) for an amount not to exceed 3,000. There was

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also a Restoration Grant for buildings (not to exceed 5,000); and a signage grant for signs to

compliment the building an historic character of the area, not to exceed 500. Smaller grants
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would receive administrative approval, with larger/more expensive projects to be

reviewed/approved by the CRA Citizen s Committee. Staff proposes to re-implement this

program with a budget of 50,000.

CRA Impact Fee Payment Program - The purpose of this proposed program is to remove barriers to open a new business (or expand an existing business) by providing impact fee assistance.
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While all properties in the CRA would be eligible for this grant, the priority would be those

properties within the Core Improvement Area where all other impact fees (with the exception of

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City Water and Sewer, and School Board Impact Fees) are already exempt. Also included with

this program is a provision to recover impact fees. Staff proposes to implement this program with a budget of 100,000.

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Targeted Incentives This program is proposed to assist specific uses and businesses (such as

restaurants and hotels), plus other types of businesses that the CRA Board would deem appropriate. In addition to the types of incentives previously listed, other specific types of
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incentives could include assistance with business formation, development liaison services, and

referrals to business services organizations within the area. Staff proposes to immediately implement this program with a budget of 50,000.

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CRA Marketing Plan (emphasis on hotels) The purpose of the CRA Marketing Plan is to provide

a set of objectives to emphasize the importance and viability of Haines City, and the CRA in

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particular. A key component of the CRA Marketing Plan would focus on hotels. Haines City is

2.1.a Packet Pg. 4 A tta ch m en t: CR A W O RK P LA N [R ev isi on
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02 1 C RA W or k P lan an d I nc en tiv es Li st) unique for cities of its size within Polk County in that it does not have a hotel (such as a Holiday Inn, Hampton Inn, etc.) containing 80-100 units and meeting/conference facilities. This type of hotel, working in partnership with the Lake Eva Event Center, could not only increase potential

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usage of the Center, but the hotel could also provide for needs of visitors, businesses, and

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residents in the area. Staff proposes to hire a consultant for an amount not to exceed 35,000.

2018-2019 Downtown Plan Update The City s Downtown Redevelopment Plan needs to be updated as conditions have changed since its adoption in 2003. For the proposed FY 18-19 CRA Budget,
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60,000 has been allocated for this project.

Wayfinding Signage The City has a Wayfinding Signage Plan that is in the process of

implementation. To complete this project, a total of 100,000 is suggested.
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Downtown Multi-Family Project - This project will promote the development of multi-family units

in the downtown. This could include land acquisition, impact fee repayment, and/or

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reimbursement of development costs/permit fees. For the proposed FY 18-19 CRA Budget,

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500,000 has been allocated for this project.

7th Street Parking Lot There is a parcel just north of the library that is partially improved for use as a parking lot. The lot needs to be paved and the driveway needs to be improved. The alley extending northward to Ingraham needs to be acquired for public use and improved. Upon
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completion of this project, the north wall of the Library could be used for murals, thereby starting

a City Public Art Program. 100,000 is set aside for this project. 2019-2020
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East Side Redevelopment Plan - The east side of the City (generally described as the area between

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US 17/92 and 30th Street) is an older area of the City that contains slum and blight. To address

these concerns, a neighborhood-specific Redevelopment Plan is proposed to provide a

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framework. For the proposed FY 19-20 CRA Budget, 70,000 has been allocated for this project.

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CRA Plan Update - The City s CRA Plan needs to be updated as conditions have changed since its

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adoption in 2003. For the proposed FY 19-20 CRA Budget, 70,000 has been allocated for this

project. Langston Avenue Property Development The City owns 5 acres on Langston Avenue, west of MacKay Drive. This property is appropriately located for residential development, due to the surrounding uses in the area. Staff proposes that a Request for Proposals (RFP) be obtained from interested developers for this property. Other options for the development of this property for residential use, with perhaps a small portion of the site for a neighborhood park are listed below:

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Sell with Conditions Offer the property for purchase, with a condition that the site be

developed within a set time.

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Obtain Partial Entitlements - Under this option, the CRA would undergo certain

activities/approvals to facilitate residential development of the site. These activities include obtaining a boundary/topographical survey, Phase I environmental report, preliminary plat 2.1.a Packet Pg. 5 A tta ch m en t: CR A W O RK P LA N [R ev isi on

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02 1 C RA W or k P lan an d I nc en tiv es Li st)

approval, site construction plans, and Southwest Florida Water Management District

Environmental Resource Permit approval. It is expected that this option would cost approximately 200,000 to execute.

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Develop the Site - With this option, the CRA would take the lead in developing the site into a

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20-unit single-family residential development. Assuming a development cost of 20,000 per

lot, a total of 400,000 would be needed to develop this site. Develop Housing in CRA There are several parcels (some of which are city owned) throughout the City that could serve as good locations for either single-family or multi-family housing. To promote more housing opportunities in the CRA, staff proposes to set aside funding to assist with the visioning, marketing, negotiating, and other related aspects. The intent is not to build, but

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to facilitate the development and construction of housing projects within the CRA. A total of

50,000 is suggested for this project. Housing Repair Program The intent of this program would be to establish a program to assist

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homeowners with both exterior and interior improvements, such as roofing, windows, doors,

appliances, flooring, etc, and whatever improvements are needed to ensure that the residence

complies with the applicable minimum requirements of building and housing codes. Intended

for owner-occupied residences, this program would be targeted towards low-income, veterans, and the elderly. Staff would propose that the CRA Citizen s Committee assist in the selection of grantees. A total of 50,000 is proposed to start this project. Building Redevelopment Grant The purpose of this proposed program is to provide an incentive for property owners and tenants to make substantial capital improvements to their buildings and
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real property to make them usable and increase their value. The Community Redevelopment

Agency would fund 50 , up to 50,000, for fixed capital improvements to the exterior or interior

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of buildings. The intent of the incentive is to encourage property owners to redevelop vacant or

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underutilized commercial properties, including the second floor of buildings in the Central

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Business District and Dr. Martin Luther King, Jr. Neighborhood Commercial District into attractive

and viable businesses and spaces. If desired, specific uses and activities could be targeted. This program would be modeled after a similar program used by the City of Auburndale. Staff proposes to implement this program with a budget of 100,000. 2020-2021

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Downtown Municipal Complex/Parking Garage - As the City continues to increase in population,

there will be an increased need for more city staff. Based on this, it is time to begin planning for future growth. Concurrent with any expansion, there will be a need for additional parking. To address both of these concerns, staff proposes to purchase property in downtown near the city hall/library complex. 500,000 is proposed for this purpose. East Side Neighborhood Park The City owns several lots at the corner of Oakley Avenue and

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22nd Street. Staff proposes that these parcels be developed as a neighborhood park to serve the

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needs of residents in this area. A total of 75,000 is suggested for this project.

Multi-Year Project Oakland Pool Total Cost TBD 2.1.a Packet Pg. 6 A tta ch m en t: CR A W O RK P LA N [R ev isi on

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02 1 C RA W or k P lan an d I nc en tiv es Li st) CRA Work Plan Project Budget 2018- 2019 2019- 2020 2020- 2021 Total Oakland Plan Update 50,000 50,000 Oakland Plan Implementation 100,000 100,000 100,000 300,000

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CRA Consultant 50,000 70,000 120,000

Housing Assistance 50,000 50,000 50,000 150,000 Housing Repair 50,000 50,000 100,000 Fa ade Grants 50,000 50,000 50,000 50,000 200,000 Building Redevelopment Grant 100,000 100,000 200,000 CRA Impact Fee Repayment 100,000 100,000 100,000 100,000 400,000 CRA Marketing Plan 35,000 35,000 Targeted Incentives 50,000 50,000 50,000 50,000 200,000 Downtown Plan Update 60,000 60,000 Wayfinding Signage 100,000 100,000 Downtown Plan Implementation 100,000 100,000 200,000 Downtown Multi-family Housing 500,000 500,000 7th Street Parking Lot 75,000 75,000

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East Side Redevelopment Plan

70,000 70,000 East Side Plan Implementation 100,000 100,000 200,000 East Side Neighborhood Park 75,000 75,000 CRA Plan Update 70,000 70,000 Langston Avenue Property 400,000 400,000 Downtown Municipal Complex/Parking Garage 500,000 500,000 Oakland Pool TBD 2.1.a Packet Pg. 7 A tta ch m en t: CR A W O RK P LA N [R ev isi on

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02 1 C RA W or k P lan an d I nc en tiv es Li st) DRAFT HAINES CITY

COMMUNITY REDEVELOPMENT AGENCY (CRA) INCENTIVE PROGRAM

The purpose of these incentives are to assist prospective businesses that may wish to locate within the Haines City CRA. Listed below are some examples of incentive programs available thru the CRA: Utility Fee Reimbursement The purpose of this incentive is to assist new businesses with the initial start-up costs by either paying for and/or providing a reimbursement. Examples of reimbursable Utility Fees could include connection fees and the first 3 to 6 monthly payments.

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Impact Fee Reimbursement - With certain exceptions, most development pays an impact fee.

The City of Haines City collects Impact Fees for Police, Fire, Transportation, Water, and Sewer. For residential uses, the City collects impact Fees for Libraries and Parks/Recreation. The CRA may be able to provide a partial reimbursement of Impact Fees to help lower the initial costs of establishing a new business within the CRA. Permit Fee Reimbursement Similar to Impact Fees, most new development or redevelopment activity requires permits for both vertical (i.e., building) and horizontal (such as site development) construction. The CRA may be able to assist prospective businesses by either paying for certain permit fees or providing a reimbursement, thereby lowering the initial start-up costs. Fa ade, Building, and Site Redevelopment Grants This grant is an incentive for property/business owners and tenants to make substantial capital improvements to buildings and real property. The intent of this grant is to spur redevelopment activity to improve an area.

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As with the other incentives, these grants can also lower the initial start-up costs for a project.

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This list of incentives is only a general outline, and prospective businesses would not be eligible

for multiple incentive programs. The specific incentives and other provisions for each project will need to be addressed on a case-by-case basis. Any incentives will also require approval by the CRA Board and/or the City Commission. Please contact either Mark J. Bennett, Deputy Director of Development Services/CRA Manager at (863) 421-9909 mbennett@hainescity.com or Richard Greenwood, Director of Development Services at (863) 421-9933 rgreenwood@hainescity.com 2.1.b Packet Pg. 8 A tta ch m en t: CR A IN CE NT IV ES L IS T 5- 21 -1 8 (2 01 8-2 02

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Agenda I. Call to Order II. New Business 1. 2018-2021 CRA Work Plan and Incentives List Printout: 2018-2021 CRA Work Plan and Incentives List a. CRA WORK PLAN b. CRA INCENTIVES LIST 5-21-18

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III.
Adjournment

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