MN - Hennepin: BOARD OF HENNEPIN COUNTY COMMISSIONERS

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  • 12/05/18 at 1:00 pm Agenda County of Hennepin: 300 South 6th St, Minneapolis
  • 11/29/18 at 1:00 pm Agenda County of Hennepin: 300 South 6th St, Minneapolis
  • 11/20/18 at 1:00 pm Agenda County of Hennepin: 300 South 6th St, Minneapolis
  • 11/20/18 at 9:00 am Agenda County of Hennepin: 300 South 6th St, Minneapolis
  • 11/08/18 at 9:00 am Agenda County of Hennepin: 300 South 6th St, Minneapolis
  • 11/01/18 at 9:00 am Agenda County of Hennepin: 300 South 6th St, Minneapolis
  • 10/18/18 at 1:00 am Agenda County of Hennepin: 300 South 6th St, Minneapolis
  • 10/04/18 at 1:00 am Agenda County of Hennepin: 300 South 6th St, Minneapolis
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BOARD OF HENNEPIN COUNTY COMMISSIONERS

PRELIMINARY COMMITTEE AGENDA Chair: Jeff Johnson, District 7 Vice-Chair: Marion Greene, District 3

BOARD OF HENNEPIN COUNTY COMMISSIONERS Members: Mike Opat, District 1 PUBLIC SAFETY COMMITTEE Linda Higgins, District 2 TUESDAY, JUNE 19, 2018 Peter McLaughlin, District 4 1:30 PM Debbie Goettel, District 5

Tagged Passions:public safety

Jan Callison, District 6

1.
Minutes From Previous Meeting

No additional detail provided

A.
06/05/2018 Public Safety Meeting Minutes

No additional detail provided

Tagged Passions:public safety

2.
New Business

No additional detail provided

Tagged Passions:business

Routine Items

A.
18-0244 Amd 2 to Agmt A177346 with ESi Acquisition, Inc. for software support and hosting services, extend end date to 12/31/18 with renewals through 12/31/23, incr NTE by 188,885 for new total NTE of 220,000

No additional detail provided

Tagged Passions:services, information technology, and Information Technology

B.
18-0245 Amd 3 to Agmt A20079 with the Metropolitan Emergency Services Board, adding leased antenna space at the Parkers Lake site and deleting Brooklyn Park site, ext end date to 12/31/29, NTE 0

Items for Discussion and Action C. 18-0246 Adopt Hennepin County All-Hazard Mitigation Plan Page 1 of 12

Tagged Passions:leasing, parks, services, disaster management, and emergency

COMMITTEE MINUTES Chair: Jeff Johnson, District 7

No additional detail provided

Vice-Chair: Marion Greene, District 3

BOARD OF HENNEPIN COUNTY COMMISSIONERS Members: Mike Opat, District 1

PUBLIC SAFETY COMMITTEE Linda Higgins, District 2 TUESDAY, JUNE 5, 2018 Peter McLaughlin, District 4
Tagged Passions:public safety

1:30 PM Debbie Goettel, District 5

Jan Callison, District 6

Commissioner Jeff Johnson, Chair, called the meeting of the Public Safety Committee for Tuesday, June 5, 2018 at 2:49 PM. All Commissioners were present except Commissioner Mike Opat who was absent.
Tagged Passions:public safety

1.
Minutes From Previous Meeting

No additional detail provided

A.
05/15/2018 Public Safety Meeting Minutes

APPROVED Commissioner Peter McLaughlin moved to approve the Minutes from the Previous Meeting, seconded by Commissioner Linda Higgins and approved - 6 Yeas 1 Absent: Opat

Tagged Passions:public safety

2.
New Business

No additional detail provided

Tagged Passions:business

Routine Items

A.
18-0199

Amd 1 to Agmt A177637 with the State of MN for Criminal Mental Health Court funding, incr recv amt by 17,000 for a new total recv amount of 443,000, no change in the contract period, 17,000 supp app 2018 DOCCR budget CONSENT Commissioner Peter McLaughlin moved to approve, seconded by Commissioner Debbie Goettel and approved - 6 Yeas 1 Absent: Opat

Tagged Passions:health, contract, legal, budget, mental health, funding, and court

B.
18-0200

Agmt 5038C7 with MN Dept of Public Safety extending the Emergency Management Performance grant end date through 7/31/18 CONSENT Commissioner Debbie Goettel moved to approve, seconded by Commissioner Jan Callison and approved - 6 Yeas 1 Absent: Opat

Tagged Passions:public safety, emergency, grant, and performance

3.
Adjourn

There being no further business, the meeting of the Public Safety Committee for Tuesday, June 5, 2018 was declared adjourned at 2:50 PM. Yolanda C Clark Deputy Clerk to the Board Page 2 of 12 Board Action Request 18-0244 Item Description: Amd 2 to Agmt A177346 with ESi Acquisition, Inc. for software support and hosting services, extend end date to 12/31/18 with renewals through 12/31/23, incr NTE by 188,885 for new total NTE of 220,000

Tagged Passions:public safety, services, information technology, business, and Information Technology

Resolution: BE IT RESOLVED, that Amendment 2 to Agreement A177346 with ESi Acquisition, Inc. for software, support and hosting services, extending the end date through December 31, 2018 with authorized annual renewals through December 31, 2023 and increasing the not to exceed amount by 188,885 to a new total not to exceed amount of 220,000 be approved; that the Chair of the County Board be authorized to sign the Amendment on behalf of the county; and that the Controller be authorized to disburse funds as directed.

Background: ESi Acquisition, Inc. provides software, support and hosting services for the WebEOC application used by the Department of Emergency Management. The WebEOC application is used by public safety and emergency response agencies to provide real-time information to authorized users to effectively manage incident, situational awareness, and disaster information. This Amendment allows for the annual renewal of services with a cost increase of no more than 1.5 each year through December 31, 2023. This request has been reviewed and approved by the Hennepin County Chief Information Officer. Page 3 of 12 Board Action Request 18-0245 Item Description: Amd 3 to Agmt A20079 with the Metropolitan Emergency Services Board, adding leased antenna space at the Parkers Lake site and deleting Brooklyn Park site, ext end date to 12/31/29, NTE 0

Tagged Passions:leasing, parks, public safety, services, information technology, emergency, funding, and Information Technology

Resolution: BE IT RESOLVED, that Amendment 3 to Agreement A20079 with the Metropolitan Emergency Services Board, for the provision of adding the Parkers Lake tower site and deleting the Brooklyn Park tower site from the Master Lease Agreement with Hennepin County, extending the contract period through December 31, 2029 be approved; that the Chair of the Board be authorized to sign the Amendment on behalf of the county; and that the Controller be authorized to disburse funds as directed.

Background: On November 1, 1999 the Hennepin County Board entered into a contract to lease public safety radio antenna space to the Metropolitan Radio Board (MRB) at six antenna site locations owned by Hennepin County. The successor agency to the MRB, the Metropolitan Emergency Services Board (MESB) wishes to amend the agreement to extend the end date through December 31, 2029, add an antenna site at Parker s Lake, and delete an antenna site at Brooklyn Park. This remains a no charge lease with the MESB agreeing to continue to reimburse the County for operating expenses at the sites in lieu of rent as they have done for the past twenty years. These radio sites are critical for the continued operation of the shared two way radio system which serves the communication needs of public safety (fire, police, EMS), public service, transportation and school districts within the County. Page 4 of 12 Board Action Request 18-0246 Item Description: Adopt Hennepin County All-Hazard Mitigation Plan WHEREAS, Hennepin County has participated in the hazard mitigation planning process as established under the federal Disaster Mitigation Act of 2000; and WHEREAS, the Act establishes a framework for the development of a County Hazard Mitigation Plan; and WHEREAS, the Act as requires public involvement and local coordination among neighboring local units of government and businesses in the assessment and planning process; and WHEREAS, the Hennepin County Plan includes a risk assessment including county disaster history, an inventory of hazards that threaten the County, an estimate of infrastructure at risk, a general description of population, land use and development trends; and WHEREAS, the Hennepin County Plan includes a mitigation strategy including goals and objectives and an action plan identifying specific mitigation projects and costs that will reduce disaster impacts; and WHEREAS, the Hennepin County Plan includes a maintenance or implementation process including plan updates, integration of the plan into other planning documents and how Hennepin County will maintain public participation and coordination; and WHEREAS, the Plan has been shared with the Minnesota Division of Homeland Security and Emergency Management and the Federal Emergency Management Agency for review and comment; and

Tagged Passions:leasing, parks, strategic, transportation, contract, EMS, public safety, education, services, Cell tower, development, Immigration, risk, disaster management, radio, cell tower, sites, emergency, funding, history, planning, business, security, and Development

WHEREAS, this Hennepin County All-Hazard Mitigation Plan is multi-jurisdictional in scope and that cities that participated in the planning process may choose to adopt the County Plan and be included in eligibility to apply for federal mitigation grants.

Tagged Passions:disaster management, planning, and grant

Resolution: BE IT RESOLVED, that the Hennepin County Board of Commissioners adopts the 2018 Hennepin County All-Hazard Mitigation Plan.

No additional detail provided

Tagged Passions:disaster management

Background: The primary aim of mitigation is to protect lives by increasing the survivability of disaster situations. Mitigation also makes good economic sense. According to the Federal Emergency Management Agency (FEMA), for every federal dollar spent on pre-disaster mitigation, six dollars are saved in disaster response and recovery costs.

The 2018 Hennepin County All-Hazard Mitigation Plan is significantly improved from previous plans. Extensive research has been focused on detailed assessments of the natural hazards effecting the county. New knowledge has been employed to better focus mitigation efforts locally. This work will continue Page 5 of 12 so that future mitigation projects can be directed to the places most in need of them. Current request: The Federal Emergency Management Agency requires a formal adoption document to complete the approval process for the county's Plan. This request seeks adoption of the 2018 Hennepin County All Hazards Mitigation Plan.
Tagged Passions:FEMA, disaster management, and emergency

ATTACHMENTS: Description Upload Date Type FEMA ltr 6/11/2018 Letter HC Plan 6/11/2018 Backup Material

Page 6 of 12 Page 7 of 12 APPENDIX A: LOCAL MITIGATION PLAN REVIEW TOOL The Local Mitigation Plan Review Tool demonstrates how the Local Mitigation Plan meets the regulation in 44 CFR 201.6 and offers States and FEMA Mitigation Planners an opportunity to provide feedback to the community. The Regulation Checklist provides a summary of FEMA s evaluation of whether the Plan has addressed all requirements. The Plan Assessment identifies the plan s strengths as well as documents areas for future improvement. The Multi-jurisdiction Summary Sheet is an optional worksheet that can be used to document how each jurisdiction met the requirements of the each Element of the Plan
Tagged Passions:FEMA and regulation

(Planning Process; Hazard Identification and Risk Assessment; Mitigation Strategy;

Plan Review, Evaluation, and Implementation; and Plan Adoption). The FEMA Mitigation Planner must reference this Local Mitigation Plan Review Guide

Tagged Passions:strategic, FEMA, risk, and planning

when completing the Local Mitigation Plan Review Tool.

Jurisdiction: Hennepin County

Title of Plan:

Hennepin County Hazard Mitigation Plan

Date of Plan:

2018 Local Point of Contact: Bruce Kelii Address: 1600 Prarie Dr. Medina, MN, 55340 Title: Emergency Manager Agency: Emergency Management Phone Number: 612-596-0246 E-Mail: Bruce.kelii@hennepin.us State Reviewer: Jennifer Nelson Title: SHMO Date: 04/23/18 FEMA Reviewer: Christine Meissner Title: Mitigation Planner Date: Date Received in FEMA Region (insert ) 04/23/18 Plan Not Approved
Tagged Passions:manager, FEMA, and emergency

Plan Approvable Pending Adoption

Plan Approved x Page 8 of 12 SECTION 1: REGULATION CHECKLIST
Tagged Passions:regulation

INSTRUCTIONS: The Regulation Checklist must be completed by FEMA. The purpose of

the Checklist is to identify the location of relevant or applicable content in the Plan by
Tagged Passions:FEMA, instruction, and regulation

Element/sub-element and to determine if each requirement has been Met or Not Met. The

No additional detail provided

Required Revisions summary at the bottom of each Element must be completed by FEMA

to provide a clear explanation of the revisions that are required for plan approval. Required

Tagged Passions:FEMA

revisions must be explained for each plan sub-element that is Not Met. Sub-elements

should be referenced in each summary by using the appropriate numbers (A1, B3, etc.), where applicable. Requirements for each Element and sub-element are described in detail in this Plan Review Guide in Section 4, Regulation Checklist. 1. REGULATION CHECKLIST Location in Plan (section and/or page number) Met Not Met Regulation (44 CFR 201.6 Local Mitigation Plans)

Tagged Passions:regulation

ELEMENT A. PLANNING PROCESS

No additional detail provided

Tagged Passions:planning

A1. Does the Plan document the

planning process, including how it was prepared and who was involved in the process for each jurisdiction? (Requirement 201.6(c)(1)) Vol. 1, Pg. 15-29: Hennepin County spearheaded plan update in Feb 2015, the planning process included steering committee meetings, planning team meetings,
Tagged Passions:planning

Vol. 1, Appendix A: Steering Committee Meeting

Minutes; Appendix B: Social media engagement;
Tagged Passions:social media law

Appendix C: Questionnaire; Appendix D: Press

No additional detail provided

Releases; Appendix E: Capability Questionnaire.

x

A2. Does the Plan document an

opportunity for neighboring

communities, local and regional

agencies involved in hazard mitigation

Tagged Passions:disaster management

activities, agencies that have the

authority to regulate development as well as other interests to be involved in the planning process? (Requirement 201.6(b)(2)) Vol. 1, Pg. 15-29: Neighboring counties, special districts, and departments involved in land use were reached out to or served on the planning team or participated in a survey. x

Tagged Passions:development, planning, and Development

A3. Does the Plan document how the

public was involved in the planning

No additional detail provided

Tagged Passions:planning

process during the drafting stage?

(Requirement 201.6(b)(1))

Vol. 1, Pg. 15-29: Public engaged through social

media, media press releases, municipal websites,

a
questionnaire, and public and stakeholder

meetings. x

A4. Does the Plan describe the review

and incorporation of existing plans,

studies, reports, and technical

No additional detail provided

information? (Requirement

201.6(b)(3))

Vol.1, Pg. 21-22: Review of existing plans

consisted of mitigation plans of neighboring

counties and the state hazard mitigation plan as well as data collection and sharing through the HCEM Regional Emergency Management
Tagged Passions:disaster management and emergency

Planning Reference Collection (REMPRC)

x Page 9 of 12 1. REGULATION CHECKLIST Location in Plan (section and/or page number) Met Not Met Regulation (44 CFR 201.6 Local Mitigation Plans)

Tagged Passions:regulation and planning

A5. Is there discussion of how the

community(ies) will continue public

participation in the plan maintenance

process? (Requirement

201.6(c)(4)(iii)) Vol. 1, Pg. 72-73: Continued outreach plan identified. x

A6. Is there a description of the method

and schedule for keeping the plan

current (monitoring, evaluating and updating the mitigation plan within a 5- year cycle)? (Requirement 201.6(c)(4)(i))

Vol.1, Pg. 70-75: Plan monitoring and evaluation

process identified. x ELEMENT A: REQUIRED REVISIONS

ELEMENT B. HAZARD IDENTIFICATION AND RISK ASSESSMENT

Tagged Passions:risk

B1. Does the Plan include a description

of the type, location, and extent of all natural hazards that can affect each jurisdiction(s)? (Requirement 201.6(c)(2)(i)) Vol. 2, Pg. 5-218: Natural hazards profiles include geographic scope and magnitude for the

following Landslide, sinkhole, soil frost,

No additional detail provided

volcanic ash, climate change, tornado, high

winds, hail, lightening, extreme rainfall, extreme heat, drought, duststorms, extreme cold, winter

Tagged Passions:environment

storms, ice storms, flooding, wildland fires.

x
Tagged Passions:flooding

B2. Does the Plan include information

on previous occurrences of hazard events and on the probability of future hazard events for each jurisdiction? (Requirement 201.6(c)(2)(i)) Vol. 2, Pg. 5-218: previous occurrences include
Tagged Passions:events

historic data and declaration history; probability

includes discussion of trends and projections. Climate change is included in the plan as well. x

Tagged Passions:environment, history, and historic

B3. Is there a description of each

identified hazard s impact on the community as well as an overall

summary of the community s

vulnerability for each jurisdiction? (Requirement 201.6(c)(2)(ii)) Vol. 2, Pg. 5-218: Each hazard profile includes

discussion on primary consequences, secondary

consequences and cascading effects. Vol. 2, Pg. 219-239: Maps for each hazard conveying high, medium and low risk within the county. Vol. 2, Pg. 241-313: asset inventory including
Tagged Passions:risk

building type and replacement costs.

The Hennepin County Critical Infrastructure and Facilities Critical Facility Index (CFI) Priority Ranking Aid was used to estimate losses. x

Tagged Passions:facility

B4. Does the Plan address NFIP

insured structures within the jurisdiction that have been repetitively damaged by floods? (Requirement 201.6(c)(2)(ii))
Tagged Passions:flooding

Vol.1 Pg. 67: Aggregated RLP map.

x ELEMENT B: REQUIRED REVISIONS ELEMENT C. MITIGATION STRATEGY Page 10 of 12 1. REGULATION CHECKLIST Location in Plan (section and/or page number) Met Not Met Regulation (44 CFR 201.6 Local Mitigation Plans)

Tagged Passions:strategic and regulation

C1. Does the plan document each

jurisdiction s existing authorities,

No additional detail provided

policies, programs and resources and

No additional detail provided

Tagged Passions:program

its ability to expand on and improve

these existing policies and programs? (Requirement 201.6(c)(3)) Vol. 1, Pg. 60-66: All municipalities in the county filled out a survey on their planning, administrative and technical, and training and education capabilities.

Tagged Passions:education, training, planning, and program

Vol.1, Appendix E: sample questionnaire

x

C2. Does the Plan address each

jurisdiction s participation in the NFIP

and continued compliance with NFIP requirements, as appropriate? (Requirement 201.6(c)(3)(ii))

Tagged Passions:compliance

Vol.1, Pg. 64-66: List of NFIP participating

communities. Part of the outreach survey asked

questions about whether homeowners have an

NFIP regarding the NFIP policy.

x
Tagged Passions:policy

C3. Does the Plan include goals to

reduce/avoid long-term vulnerabilities

to the identified hazards? (Requirement 201.6(c)(3)(i)) Vol. 3, pg 9: Seven mitigation goals listed. x

C4. Does the Plan identify and analyze

a comprehensive range of specific

mitigation actions and projects for each

jurisdiction being considered to reduce the effects of hazards, with emphasis

on new and existing buildings and

infrastructure? (Requirement 201.6(c)(3)(ii)) Vol. 3, Pg. 15-342: Comprehensive list of mitigation actions for all participating jurisdictions. Actions are connected to goals and objectives and individual hazards. x

C5. Does the Plan contain an action

plan that describes how the actions identified will be prioritized (including cost benefit review), implemented, and administered by each jurisdiction? (Requirement 201.6(c)(3)(iv)); (Requirement 201.6(c)(3)(iii)) Vol. 3, Pg. 11: Prioritization criteria

Vol.3, Pg. 15-342: Mitigation strategy includes

timeline, estimated costs and priority. x

Tagged Passions:strategic

C6. Does the Plan describe a process

by which local governments will integrate the requirements of the mitigation plan into other planning mechanisms, such as comprehensive or
Tagged Passions:planning

capital improvement plans, when

No additional detail provided

Tagged Passions:capital spending and Capital Spending

appropriate? (Requirement

201.6(c)(4)(ii))

Vol.1, Pg. 73-73: Table indicating integration and

implementation touchpoints with other planning and policy initiatives. x ELEMENT C: REQUIRED REVISIONS

Tagged Passions:policy and planning

ELEMENT D. PLAN REVIEW, EVALUATION, AND IMPLEMENTATION (applicable to plan updates only)

No additional detail provided

D1. Was the plan revised to reflect

changes in development? (Requirement 201.6(d)(3))
Tagged Passions:development and Development

Vol.1, Pg. 58: Discussion of projected future

development and growth. x Page 11 of 12 1. REGULATION CHECKLIST Location in Plan (section and/or page number) Met Not Met Regulation (44 CFR 201.6 Local Mitigation Plans)
Tagged Passions:development, regulation, growth, and Development

D2. Was the plan revised to reflect

progress in local mitigation efforts? (Requirement 201.6(d)(3)) Yes, volume 1 describes the progression of each plan iteration and the tasks the community undertook to make sure this plan reflected updated and comprehensive information. x

D3. Was the plan revised to reflect

changes in priorities? (Requirement 201.6(d)(3))

Vol.1, Pg. 17-18: Plan states this update reflects a

more comprehensive risk assessment including more hazards as well as detailed information on vulnerability that can better support benefit costs on project applications. This plan also includes a more comprehensive capability assessment. x ELEMENT D: REQUIRED REVISIONS

Tagged Passions:risk

ELEMENT E. PLAN ADOPTION

No additional detail provided

E1. Does the Plan include

documentation that the plan has been

formally adopted by the governing

body of the jurisdiction requesting

approval? (Requirement 201.6(c)(5)) Pending

E2. For multi-jurisdictional plans, has


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