NY - Watertown: WORK SESSION

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WORK SESSION

CITY OF WATERTOWN, NEW YORK AGENDA onday,June18,2018

This shall serve as notice that the next regularly scheduled meeting of the City Council will be held on Monday, June 18,2018, at 7:00 p.m. in the City Council Chambers, 245 Washington Street, Watertown, New York. O ENT OF SILENCE
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PLEDGE OF ALLEGIANCE

ROLLCALL

ADOPTION OF INUTES

CO UNICATIONS

PRIVILEGE OF THE FLOOR

RESOLUTIONS Resolution No.1 - Amendment No. 116 to the Management and Management Confidential Pay Plan for Fiscal Year 2018-19 Resolution No.2 - Approving Agreement of Lease Between the City of Watertown and the Thompson Park Conservancy, Inc. Resolution No.3 - Approving Agreement Between the City of Watertown and the Thompson Park Conservancy Resolution No.4 - Approving Agreement for Public Benefit Services Between the City of Watertown and the Thompson Park Conservancy, Inc. Resolution No.5 - Authorizing Agreement for Grant Writing Services, Strategic Development Specialists Resolution No.6 - Approving Pivot Employee Assistance Services Contract Resolution No.7 - Accepting Bid for Slip Form Curbing Machine, Gomaco Corporation Resolution No.8 - Authorizing an Application to the New York State Department of Environmental Conservation for Funding Through the Urban and Community Forestry Program
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Resolution No.9 - Adopting the City of Watertown's Community Development Block Grant (CDBG) Program Annual Action Plan for Program Year 2018

No additional detail provided

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Resolution No. 11 - Approving Gross Receipts Tax Settlement with Verizon New York Inc.

No additional detail provided

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Resolution No. 12 - Establishing Standard Work Day and Reporting For Council Member Ryan J. Henry-Wilkinson

ORDINANCES LOCAL LAW PUBLIC HEARING 7:30 p.m. 7:30 p.m. 7:30 p.m. OLD BUSINESS STAFF REPORTS

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Resolution Authorizing Spending From Capital Reserve Fund

No additional detail provided

Resolution Authorizing Spending From the Duffy Fairgrounds Stadium Reserve Fund

A Local Law amending Sections 253-17 Of the City of Watertown Code of the City of Watertown

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1.
Request to Waive the Rental Fee for the Thompson Park Pavilion, Children's Miracle Network and Jefferson County SPCA

No additional detail provided

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2.
Sales Tax Revenue - May 2018 3. Sales of Surplus Hydro-electricity - May 2018

NEW BUSINESS

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EXECUTIVE SESSION

WORK SESSION

ADJOURNMENT NEXT REGULARLY SCHEDULED CITY COUNCIL MEETING IS MONDAY, JULY 2, 2018.

Res No.1 June 6, 2018

To: The Honorable Mayor and City Council

From: James Mills, City Comptroller Subject; Fiscal Year 2018-19 Management and Management Confidential Pay Plan At the adjourned City Council Meeting from May 21, 2018 City Council approved resolutions associated with the adoption of the Fiscal Year 2018-19 Budget. One of those resolutions established the Management/Management Confidential salaries for the upcoming fiscal year. The attached resolution revising the Management and Management Confidential Pay Plan includes a Civil Engineer I position that was omitted and a correction to the Library Director's salary to correct a transposition. Resolution No. 1 RESOLUTION Page 1 of 1 Amendment No. 116 to the Management And Management Confidential Pay Plan for Fiscal Year 2018-19 Introduced by Total ............................ . YEA NAY NOW THEREFORE BE IT RESOLVED that the City Council ofthe City of Watertown hereby approves Amendment No. 116 to the Management and Management Confidential Pay Plan, in order to amend the annual compensation for the positions listed below effective July 1, 2018, Seconded by Position Civil Engineer I (Damon) Library Director Res No.2 To: From: Subject: The Honorable Mayor and City Council Bradford J. Minnick, City Manager
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Approving Lease Agreement Between the City of Watertown and the Thompson Park Conservancy, Inc.

The Lease Agreement between the Thompson Park Conservancy and the City of Watertown expired December 31,2017. As the Council is aware, in 1988, the concept of the Thompson Park Conservancy grew from a grassroots organization to assume the primary responsibility for a new, habitat based, indigenous species zoo at Thompson Park. During that same year, the City Council voted to allocate 750,000 to begin construction of a new zoo at Thompson Park. In the early 1990s, the City of Watertown and the Thompson Park Conservancy, Inc. reached an Agreement for the Lease of property at Thompson Park for the operation of the New York State Zoo. Since that time, the Conservancy has operated a Zoo at Thompson Park for the benefit ofthe region. The tenn of this Agreement is for slightly more than one year through June 30,2019. A longer tenn Lease Agreement will be put in place once the new Zoo Director has had ample time to become comfortable in his position. All parties agree to the tenns and conditions of this Agreement. Under the tenns of the Agreement, the Conservancy is not required to pay any rent during the tenn of the Lease, but will serve as the Zoo operator in consideration for said Lease. For the tenn of this Lease, the Conservancy will continue to have the exclusive right to the concession for the July concert and fireworks held in Thompson Park. A resolution approving the Lease Agreement has been prepared for City Council consideration. Resolution No.2 Page 1 of 1 Approving Agreement of Lease Between the City of Watertown and the Thompson Park Conservancy, Inc. Introduced by Total ............................ . YEA NAY WHEREAS the City of Watertown owns the property known as Thompson Park, located in the City of Watertown, and WHEREAS the Thompson Park Conservancy, Inc. desires to lease certain premises located at Thompson Park for the operation of the Thompson Park Zoo, and the City is willing to lease the same to the Conservancy under the terms and conditions set forth in the attached Agreement of Lease, NOW THEREFORE BE IT RESOLVED that the City Council of the City ofWateliown hereby approves the Agreement of Lease between the City of Watertown and the Thompson Park Conservancy, Inc., in connection with the operation ofthe Thompson Park Zoo, a copy of which is attached and made a part of this resolution, and

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BE IT FURTHER RESOLVED that Mayor Joseph M. Butler, Jr. is hereby authorized and directed to execute the Agreement on behalf of the City of Watertown.

Seconded by

Agreement of Lease This AGREEMENT OF LEASE (referred to herein as Lease ) is being made and is

intended to be effective as of, January 1,2018, between the City of Watertown with its principal office located at 245 Washington Street, Watertown, New York 13601 (referred to herein as Lessor or City ) and the Thompson Park Conservancy, Inc., with its principal office located at the Administration Building, One Thompson Park, Watertown, New York 13601 (referred to herein as Tenant ). INTRODUCTION WHEREAS the Lessor owns the facility known as Thompson Park, located in the City of Watertown, County of Jefferson, State of New York (referred to herein as the Park ); and WHEREAS, the Tenant desires to lease a designated portion ofthe Park prem ises located at the Park for the continued operation of the New York State Zoo at Thompson Park (referred to herein as the Zoo ) and the Lessor desires to lease the same to the Tenant upon the terms and conditions set forth herein; and WHEREAS the parties recognize that the Zoo has been a valued and integral part of the Park's history, as well as the history of the City; and WHEREAS the parties recognize that the Zoo remains a treasured City asset which
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continually serves and enriches the community through education, recreation, conservation,

No additional detail provided

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camaraderie, research, historical perspective, and society; and

WHEREAS the fruitful partnership between the City and Zoo promotes cultural richness

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and an appreciation for the City community; and

WHEREAS the parties recognize and appreciate the financial and social interdependence among the Zoo, the City, and the Park; NOW, THEREFORE, in consideration of the mutual covenants and agreement stated herein, the Lessor and Tenant agree as follows: AGREEMENT Section 1. Premises and Services

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1.1 Lessor leases to Tenant and Tenant leases from Lessor the premises and appurtenances

generally shown in the attached Schedule A (referred to herein as the Leased Premises ). 1.2 As part of this Lease, Lessor grants Tenant the exclusive rights for the sale of food and concession items on the Leased Premises. Lessor agrees that during the term of this

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Lease no other person, partnership, firm, corporation or other entity shan be granted

conflicting rights, licenses or privileges on the Leased Premises. Tenant shall have exclusive rights for the sale of food and concession items at the July Concert and fireworks held in Thompson Park
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1.3 Tenant covenants at the expiration or other termination of the Lease to remove its

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personal property and effects from the Leased Premises and to surrender all buildings,

No additional detail provided

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structures, fixtures, and all keys and locks in as good a condition as received by Tenant,

No additional detail provided

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ordinary wear and tear excepted.

Section 2. Tenant's Construction

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2.1 Tenant is given the right to construct improvements to the Leased Premises in furtherance

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of its mission, provided that it receives pre-approval of its construction from the Lessor

No additional detail provided

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and that the construction does not materially interfere with the operation of the Park. The

pre-approval shall not be unreasonably withheld or delayed. Tenant shall obtain any required building or similar type permits required in connection with the construction.
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Tenant will be responsible for all costs associated with improvements constructed by it or

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under its authority. All construction shall be in compliance with all local, state and

federal building codes, laws and regulations, and in agreement with recommended
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practices of the Association of Zoos and Aquariums (hereinafter AZA practices ). The Tenant is responsible for submitting both preliminary drawing details and final as built

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drawings of all projects constructed.

2.2 Tenant shall be responsible for providing Lessor with final project costs of any improvements to the Leased Premises. Said actual costs shall be provided to Lessor

within 30 days of project completion. 2.3 All improvements to the Leased Premises made by Tenant with the Lessor's approval,
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shall become the property of Lessor and shall remain with the Leased Premises. Tenant

shall annually provide a comprehensive listing of all buildings and structures present on the Leased Premises. If there has been no change since the prior year, no change shall be noted. Such listing shall initially be provided within 30-days of signing this Lease.
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2.4 Tenant shall prepare and provide Lessor with a five year Capital Plan on or before

January I st of each contract year. Section 3. 3.1 The term of this Lease shall be for the period from January 1st, 2018, through June 30, 2019. Section 4. Rent 4.1 Tenant shall not be obligated to pay any rent during the term of this Lease, but shall serve as the Zoo operator in consideration for this Lease. Section 5. Services, Utilities, and Facilities.

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5.1 Lessor shall furnish the following services to Tenant:

1) Structural and mechanical maintenance of the buildings and structures identified for such services at paragraph 6.2 of this Lease. Lessor's obligation extends to the
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old portion ofthe Zoo's Visitors Center.

2) Large area grass cutting (defined to be that which is accomplished by a riding mower ). Tenant shall be responsible for hand mowing and trimming within the Leased Premises.
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3) Snow removal of all roads and major visitor walkways within the Leased Premises. It is understood the Lessor will remove snow from Thompson Park

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before entering the Leased Premises for snow removal.

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4) Water, sewer, gas and electricity. The Tenant and Lessor shall work cooperatively to reduce/conserve the energy consumed by operations on the Leased Premises.

No additional detail provided

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5.2 Tenant shall furnish the following services at its sole cost:

1) Telephone and cable service.
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2) Trash removal to include animal refuse, and medical/biologic waste. The clean- up of leaves, sticks and other natural debris shall be the responsibility of the

Tenant. Tenant is permitted to compost biodegradable materials as permitted by law and AZA practices. 3) Emergency Generator

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5.3 Tenant is responsible for the operation of the Zoo, including but not limited to engaging,

supervising and tem1inating Tenant's personnel; establishing policies for the operation of the Zoo in agreement with recommended AZA practices and generally accepted zoo management principles; facility/organizational planning and development; and animal acquisition and care. Section 6. Repairs and Maintenance
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6.0 Lessor and Tenant shaH do semi-annual inspections of the leased premises and facilities

No additional detail provided

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to identify and document facility needs and upcoming work requirements. Said

inspections shall be done in April and September of each year.

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6.1 Lessor shaH maintain and operate the Park in alI respects consistent with generally

accepted management practices for Parks of similar size and character, and in accordance with all applicable rules and regulations. In addition, Lessor shall operate, maintain and keep in good repair any and all facilities ofthe Park, which are necessary or incidental to the operations conducted by Tenant. The Lessor's said duty to operate, maintain and keep in good repair shaH include but is not limited to the folIowing: 1) Lessor shaH maintain and keep in good repair all premises and facilities of the Park unless discontinued by Lessor, including all public restrooms. However, Tenant shall clean and supply the restrooms located on the Leased Premises;

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2) Lessor shaH keep the Park roadways free year-round from obstructions, including but not limited to the clearing and removal of snow and ice, vegetation, stones and

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other foreign matter for the safe, convenient and proper use of the Park by Tenant

and those using Tenant's services. However, Lessor is not hereby obligated to plow the State Street entrance to the Park; and

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3) Lessor shall operate and maintain adequate directional signs within the Park.

No additional detail provided

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6.2 a. Lessor shall maintain the exterior of the buildings and other facilities on the Leased

No additional detail provided

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Premises, with the exception of painting, which are identified as buildings 1, 4, 6, 7, 8,

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10
and 11, on Schedule A, in good condition and repair. Lessor shall also promptly

make all necessary repairs to those same buildings' and facilities' equipment (including heating, electrical, sanitary, air conditioning and other systems). Lessor shall maintain the ornamental fencing on the Leased Premises.
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b.
Tenant shall maintain the exterior of all other buildings and facilities on the Leased

Premises, which are currently identified as buildings 2, 3, 5, 9,12,13,14,15,16,17,

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18,19,20,21,22,23 24 and 25 on Schedule A, in good condition and repair.

Tenant shall also promptly make all necessary repairs to those same buildings' and

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facilities' equipment (including heating, electrical, emergency generator, sanitary, air conditioning and other systems). Tenant shall be responsible for painting the exterior of buildings 1,4,6,7,8,10 and 11. All subsequently added buildings or facilities are

also Tenant's responsibility.

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c.
Tenant shall be responsible for landscaping, exhibit habitat and components,

fencing and enclosures on the Leased Premises.

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d.
Tenant shaH otherwise keep the Leased Premises neat and clean and in such order as

the same are in on the Lease commencement date, wear and tear resulting from reasonable use excepted. This shall include all routine maintenance and cleaning on the Leased Premises. Section 7. Rules and Regulations

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7.1 Upon written notice by Lessor, Tenant and its agents and employees shall comply with

and observe all reasonable rules and regulations concerning the use of the Leased Premises and the Park, which may from time to time be promulgated by Lessor. Said rules and regulations shall not conflict with the terms of this Lease, nor AZA practices. Section 8. Assignment and Subletting
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8.1 Tenant may not assign or transfer this Lease andlor sublet the Leased Premises in whole

or in part, including but not limited to the rights granted to Tenant in connection with the
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operation of the Zoo, without the prior written consent of Lessor, which consent may be

withheld. A complete assignment or transfer of this Lease made by Tenant shall release and discharge Tenant from any and all liability under the Lease from the date that Tenant receives Lessor's written consent to the said assignment if the party to which the Lease has been assigned or transferred shall assume all of the liabilities and obligations of Tenant under this Lease.
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Section 9. Lessor's Right of Access

9.1 Tenant shall permit Lessor or its authorized representatives to enter the Leased Premises

during usual business hours (or at any time for the purpose of making emergency repairs, snow removal, or other to perform other necessary maintenance responsibilities outlined herein) to inspect or repair the Leased Premises.
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Section 10. Damage to Leased Premises by Fire

No additional detail provided

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10.1 If any portion of the Leased Premises, which are identified as buildings 1, 4, 6, 7, 8, 9, 10,

11, 13, 16 and 19 on Schedule A, are materially damaged by fire or other casualty, Lessor
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may elect to collect upon its own insurance for the same and further elect not to replace

the same. In such event, Tenant shall have no claim against Lessor.

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10.2 If any remaining portion of the Leased Premises are materially damaged by fire or other

casualty, Tenant shall diligently proceed to repair or replace the same unless Lessor, by
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resolution of the City Council, in its sole discretion, waives the same.

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10.3 Tenant shall be solely responsible for its personal property.

10.4 For purposes of this Section 10, material damage shall mean damages in an amount exceeding 50 of the structure's insured value. Section 11. Insurance and Indemnification. 11.1 Recognizing that the Lessor is self-insured for liability issues, during the term of this lease, Tenant shall, at its own cost and expense, maintain and provide general public
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liability insurance and Zoo operations insurance for the benefit and protection of Lessor

and Tenant, specifically naming in said policy or policies the Lessor as an additional insured thereunder in the minimum amount of I,OOO,OOO. The City shall be a certificate holder on all policies of insurance, which certificate shall recite that the City is entitled to at least 30 days notice of insurer's termination of coverage. Lessor's additional insured status shall not be limited to vicarious liability only. The public liability policy or certificate thereof shall be delivered to Lessor, together with proof of the payment of the annual premium or premiums, upon the signing ofthis Lease. Tenant shall deliver to Lessor renewals of such public liability insurance policy, with proof of payment of the

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premium within twenty (20) days before its expiration date during the term of this Lease.

No additional detail provided

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11.2 During the time of this Lease, Tenant shall, at its own cost and expense, maintain and

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provide fire and casualty insurance designed to replace the structures which are its

No additional detail provided

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responsibility on the Leased Premises (replacement cost coverage). Tenant shall also

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maintain coverage on all structures on any portion of the Leased Premises for damage

caused by Tenant's negligence in the stated sum of 300,000.00. The City shall be a Certificate Holder on each policy of insurance. 11.3 Lessor reserves the right to increase the required amount of casualty or general liability insurance in a commercially reasonable manner, from time to time, during the term ofthis Lease, upon written notice to Tenant. 11.4 Tenant hereby indemnifies and holds Lessor harmless of and from any and all liability or claims for injuries to persons or property caused by Tenant's operation of the Zoo or Tenant's use and occupancy of the Leased Premises. This indemnification shall survive the termination or expiration of the term of this Lease. 11.5 Lessor hereby indemnifies and holds Tenant harmless of and from any and all liability or claims for injuries to persons or property caused by Lessor's use or operation ofthe Park. This indemnification shall survive the termination or expiration of the term of this Lease.
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11.6 Lessor shall be responsible for any underground storage tanks and/or hazardous

substances used by Lessor in the Park or located within the Park (except for hazardous substances used or brought into the Park by Tenant), and hereby indemnifies and holds Tenant harmless of and from any and all liability or claims arising from the same. Section 12. Quiet Enjoyment 12.1 Upon observing and performing all the Lease terms required of Tenant, Tenant shall peaceably and quietly enjoy the Leased Premises without hindrance by Lessor or any party claiming through Lessor. Section 13. Animal Care and Feeding
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13.1 Tenant shall be responsible for all animal care (including veterinary care) and feeding. Lessor shall use its best efforts to obtain grant money to assist Tenant in the payment of

the costs associated with the care and feeding of the animals and also to assist Tenant in
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obtaining grant money on its own through direct applications.

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13.2 Tenant shall be responsible for recovering any and all Zoo animals, which may, from time

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to time, stray from the Leased Premises.

No additional detail provided

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13.3 Tenant shall be responsible for correcting, repairing and/or replacing any and all damage

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to the Park and/or the Leased Premises caused by animals under the Tenant's care,

No additional detail provided

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reasonable wear and tear excepted.

No additional detail provided

13.4 Should the Tenant deem it to be in its best interest to keep animals through the winter,

then the Tenant shall be responsible for whatever upgrades are necessary to sufficiently winterize the existing facilities. Section 14. Governing Law 14.1 This Lease shall be construed and enforced in accordance with the laws of the State of New York. Section 15. Entire Agreement
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15.1 This Lease, including the attachments referred to herein and attached hereto, contains the

entire agreement between the parties with regard to the subject matter hereof. Section 16. Notices 16.1 All notices, required to be given, under this Lease shall be in writing and shall be deemed to have been duly given on the date mailed if sent by certified mail, return receipt requested to: To Lessor: To Tenant: City Manager Room 302 Municipal Building 245 Washington Street Watertown, NY 13601 Executive Director/CEO Thompson Park Conservancy, Inc. One Thompson Park Watertown, NY 13601

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A
party may change the address to which notices are to be sent by written notice actually

received by the other party. Section 17. General 17.1 Lessor represents and warrants that it has the right to lease the Leased Premises to Tenant, that it has full power and authority to enter into this Lease, that all necessary approvals have been obtained or waived and that this Lease does not violate any agreement, law or rule binding upon Lessor.

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17.2 Tenant shall have the right to install and operate signs and displays within the Park,

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subject to the approval of the Lessor, and such approval shall not be unreasonably withheld or delayed. Tenant shall post the hours when the Zoo shall be open to the public

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(subject to the applicable entry fee) in such location(s) within the Park as the Lessor and Tenant shall reasonably agree.

17.3 It is understood and agreed by and between the parties hereto that the grant by Lessor to
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Tenant is a grant of the exclusive right to operate the Zoo.

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17.4 Tenant shall not open the Zoo to the public at times other than the times during which the

Park shall be open to the public without the written permission of the City Manager. Notwithstanding, (a) It is agreed that the Zoo may maintain year-round hours of operation; and (b) a resident Executive Director and the person's family and lawful guests shall have unrestricted access to the residence situate upon the Leased Premises. Lessor and Tenant shall do yearly inspections of the Director's House to identity and document
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facility needs and upcoming work requirements.

No additional detail provided

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17.5 Tenant shall maintain reasonably necessary equipment and supplies for the provision of

first aid to the public and its employees in keeping with recommended practices of AZA management and operation.
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17.6 Tenant shall be responsible for securing all gates to the Zoo upon the closing ofthe Zoo

to the public and hereby acknowledges that the Lessor's employees will not be available
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to provide this service.

17.7 Tenant shall not utilize any buildings or other facilities located within the Park outside of

the perimeter of the Leased Premises without the written consent of the City of Watertown.
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17.8 Tenant shall not have the use of any of Lessor's vehicles or equipment for Tenant's use

17.9 Tenant agrees that its employees shall park their vehicles in such locations as Tenant and Lessor shall reasonably agree upon. 17.1 0 All covenants in this Lease, which are binding upon Tenant, shall be construed to be equally applicable to and binding upon Tenant's agents and employees, and others claiming the right to be in the Leased Premises or the Park through or under Tenant. 17.11 All covenants in this Lease, which are binding upon Lessor, shaH be construed to be equally applicable to and binding upon Lessor's agents and employees, and others claiming any rights through or under Lessor. 17.12 This Lease shaH be binding upon and shall inure to the benefit of the parties and their legal representatives, successors and assigns.
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17.13 In the event any covenant, condition or provision herein contained is held to be invalid by

any court of competent jurisdiction, the invalidity of any such covenant, condition or provision shall in no way affect any other covenant, condition or provision herein contained; provided that the invalidity of any such covenant, condition or provision does not materially prejudice either Lessor or Tenant in its respective rights and obligations contained in the valid covenants, conditions or provisions of this Lease. 17.14 This Lease may be executed in any number of counterparts, each of which shall be an original, but all of which together shall constitute one (1) instrument. IN WITNESS WHEREOF, Lessor and Tenant have caused this Lease to be executed by
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authorized agents to be effective as of the date first above written.

LESSOR: THE CITY OF WATERTOWN, NEW YORK BY: Joseph M. Butler ITS: Mayor LESSEE: THOMPSON PARK CONSERVANCY, INC. BY: Lawrence J. Sorel ITS: Executive Director/CEO Schedule A See attached Map ., \ , .' .. (J 50 100 200 FMI 1 1 I j I ' -;' ' 'l,a;-:l ) lor :::ont ry.w_c' e d: '?i\2 'J? or' -.ioo, _

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,/

\ Qr;;ja-c' Thompson Park Zoo Agreement 01 Le s Setween
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City of Watertown Thompson Park Coneervancy Schedule A '. M I .JAC I Map of the Zoo

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CITY OF WATERTOWN, NEW YORK GIS DEPARTMENT

ROOM 3058, MUNICIPAL BUILDING 245 WASHINGTON STREET WATERTOWN, NEW YORK 13601 TEL: (31 5) 785 7793 Building 10 . Description ., AoimJlI Health SdancelMgt. LJilb :( .. AnimaJ Mew
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3.
Zoo M.ll.ititenanl:il (Mr.g

No additional detail provided

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4
9 Director's Residenc.e

No additional detail provided

5
Oin (:tor's Rnideoce Garage

6
ROQt Cellar

7
.. North Country Nights

a Discovery Center/Wildsiae c re

9
Llttie Tr*u Visitor CCinter

10
Karl Jt Sum, Pavilion

No additional detail provided

11
w Childem's Zoo Bam

No additional detail provided

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12
.. Bald Eagle Exhibit

No additional detail provided

13
MountNo Lion Exhibit

No additional detail provided

14
Sobcat Exhibit

No additional detail provided

15
Golden Eagle ElChlbit

No additional detail provided

16
Lynx Exhibit

No additional detail provided

17
w Butlerfty Hou

No additional detail provided

18
ak Exrnbit

No additional detail provided

19
- W-olf EKhlbit

No additional detail provided

20
- Star E:thibit

No additional detail provided

21
- Owl EKhibH

No additional detail provided

22
.. Caribou Exhibit

No additional detail provided

23
.. Phaotl;lm'l of the Empil'l :tate

No additional detail provided

24
.. Fire Towoer

No additional detail provided

25
.. Ott f Exhmit

u O1m5tfld Ponti Overlo.ok 27.HaySarn Maintenance Responsibility City 8uildlnglStru-dure P,q 'ft,om( fjp. '': 11:<':< .... '1''''iTAg(oo;.n rt

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: I'I :<.i0'ledJi'f ' IIi'.-apQ/lh , a. ... -, Res No.3 To: From: Subject: The Honorable Mayor and City Council Bradford 1. Minnick, City Manager Approving Agreement Between the City of Watertown and the Thompson Park Conservancy During the development of the budget for Fiscal Year 2018-19, the City Council appropriated 30,000 for the Thompson Park Conservancy. This is the annual appropriation for improvements to the premises currently leased by the Conservancy from the City of Watertown. Attached for City Council consideration is an Agreement between the City of Watertown and the Thompson Park Conservancy. The term of this Agreement is one year, beginning July 1, 2018. The Agreement indicates that the funds must be used for a valid public purpose and to improve the leased premises. The Agreement also defines what the City considers ineligible activities. A resolution approving the Agreement between the City and Thompson Park Conservancy has been prepared for City Council consideration. Resolution NO.3 RESOLUTION Page 1 of 1 Approving Agreement Between the City of Watertown and the Thompson Park Conservancy Introduced by YEA NAY Total ............................ . WHEREAS the Lessor, City of Watertown, owns the facility known as Thompson Park, located in the City of Watertown, County of Jefferson, State of New York, and WHEREAS the Lessor has entered into an Agreement with the Tenant, Thompson Park Conservancy, Inc., to lease certain premises located at the Park for the operation of the Thompson Park Zoo by Lease dated December 1997, and

Tagged Passions:leasing, council, parks, budget, administrator, manager, development, rental, funding, zoo, facility, and Development

WHEREAS since that time, the City of Watertown has provided both financial and in-kind services in support of the Thompson Park Conservancy, and

WHEREAS the City Council has determined that it is in the best interest of the taxpayers of the City of Watertown to provide direct support to the Thompson Park Conservancy to be used to improve the leased premises as detailed in the attached Agreement, NOW THEREFORE BE IT RESOLVED that the City Council of the City of Watertown hereby approves the Agreement between the City of Watertown and the Thompson Park Conservancy, a copy of which is attached and made a part of this resolution, and

Tagged Passions:leasing, council, parks, services, and finance

BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute this Agreement on behalf of the City of Watertown.

Seconded by AGREEMENT THOMPSON P ARK CONSERVANCY INTRODUCTION WHEREAS the Lessor, City of Watertown, owns the facility known as Thompson Park, located in the City of Watertown, County of Jefferson, State of New York, and WHEREAS the Lessor has entered into an Agreement with the Tenant, Thompson Park Conservancy, Inc., to lease certain premises located at the Park for the operation of the Thompson Park Zoo by lease of December 1997, and

Tagged Passions:leasing, parks, administrator, manager, rental, zoo, and facility

WHEREAS since that time the City of Watertown has provided both financial and in- kind services in support of the Thompson Park Conservancy, and

WHEREAS the City Council has determined that it is in the best interest of the taxpayers of the City of Watertown to provide direct support to the Thompson Park Conservancy to be used to improve the leased premises, WITNESSETH For and in consideration of the mutual covenants and agreements hereinafter contained, the parties hereto for themselves, their successors and assigns, have mutually agreed and do agree with each other as follows:

Tagged Passions:leasing, council, parks, services, and finance

Article I. DESCRIPTION OF PROJECT. The Thompson Park Conservancy shall use the funds provided under the terms of this Agreement to improve the leased premises.

No additional detail provided

Tagged Passions:leasing, parks, and funding

Article II. ELIGIBLE ACTIVITIES. Eligible activities for the Thompson Park Conservancy shall be for a valid public purpose and shall improve the premises leased to the Thompson Park Conservancy by the City of Watertown. Repair and maintenance of the structures covered by the Lease Agreement between the City of Watertown and the Thompson Park Conservancy are eligible expenses.

No additional detail provided

Tagged Passions:leasing and parks

Article III. INELIGIBLE ACTIVITIES. Ineligible activities shall include but not be limited to: land acquisition, staff salary, utilities, fuel, insurance, maintenance and security salaries, construction costs, interest, purchase of equipment, and program activities solely directed towards or restricted to organizational membership.

No additional detail provided

Tagged Passions:Utility, utility, purchasing, equipment, insurance, program, security, and construction

Article IV. TERM OF THIS AGREEMENT. The term of this Agreement shall be for one (1) year, from July 1,2018, through June 30, 2019.

Article V.

A.
B.

No additional detail provided

c.
MANNER OF PAYMENT.

The amount to be paid from the City of Watertown General Fund, as appropriated therefore, shall not exceed Thirty Thousand Dollars ( 30,000) for the term of this Agreement. Payment shall be made by the City Comptroller upon the receipt of an executed Services Agreement between the City of Watertown and the Thompson Park Conservancy. The Thompson Park Conservancy understands that City funds may only be used for eligible activities and for services actually performed. The City will make payment after the rendering of a verified account and the audit of vouchers submitted by the Conservancy. A verified account shall then be submitted to the City on or before June 30, 2019.

Tagged Passions:parks, audit, services, and funding

Article VI. PROVISIONS OF LAW. All provisions of law required to be made as part of this Agreement are hereby deemed incorporated in this Agreement. Performance of the terms and conditions of this Agreement shall be subject to and performance of all applicable laws.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized officers or representatives on this __ day of _____ _ 2018.

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CITY OF WATERTOWN, NEW YORK

By: ____________ _ Bradford J. Minnick City Manager THOMPSON PARK CONSERVANCY Board President Res No.4 To: From: Subject: The Honorable Mayor and City Council Bradford J. Minnick, City Manager Approving Agreement for Public Benefit Services Between the City of Watertown and the Thompson Park Conservancy, Inc. During the development of the budget for Fiscal Year 2018-19, the City Council appropriated an additional 25,000 for the Thompson Park Conservancy to assist with operations. Attached for City Council consideration is an Agreement for Public Benefit Services Between the City of Watertown and the Thompson Park Conservancy, Inc. The term of this Agreement is one year, beginning July 1,2018. The Agreement indicates that the funds shall be used for promoting public purpose. The Agreement also defines what the City considers ineligible activities. A Resolution approving the Agreement for Public Benefit Services Between the City of Watertown and the Thompson Park Conservancy, Inc. has been prepared for City Council consideration. Resolution NO.4 RESOLUTION Page 1 of 1 Approving Agreement for Public Benefit Services Between the City of Watertown and the Thompson Park Conservancy, Inc. Introduced by YEA NAY CoundIMemberHORBACZ,CodyJ. Total ............................ . WHEREAS the Lessor, City of Watertown, owns the facility known as Thompson Park, located in the City of Watertown, County of Jefferson, State of New York, and WHEREAS the Lessor has entered into an Agreement with the Tenant, Thompson Park Conservancy, Inc., to lease certain premises located at the Park for the operation of the Thompson Park Zoo by Lease dated December 1997, and
Tagged Passions:leasing, council, parks, budget, administrator, manager, services, development, rental, funding, zoo, facility, and Development

WHEREAS since that time, the City of Watertown has provided both financial and in-kind services in support of the Thompson Park Conservancy, and

WHEREAS the City Council has determined that it is in the best interest of the taxpayers of the City of Watertown to provide direct support to the Thompson Park Conservancy to assist with operations as detailed in the attached Agreement, NOW THEREFORE BE IT RESOLVED that the City Council of the City of Watertown hereby approves the Agreement for Public Benefit Services Between the City of Watertown and the Thompson Park Conservancy, Inc., a copy of which is attached and made a part of this resolution, and

Tagged Passions:council, parks, services, and finance

BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute this Agreement on behalf of the City of Watertown.

Seconded by AGREEMENT FOR PUBLIC BENEFIT SERVICES BETWEEN THE CITY OF WATERTOWN, NEW YORK and THOMPSON PARK CONSERVANCY, INC. This Agreement made this __ day of June, 2018, by and between the City of Watertown, New York (the City ) and Thompson Park Conservancy, Inc. ( the Conservancy ). PREAMBLE WHEREAS the City owns a public park known as Thompson Park located in the City of Watertown; and WHEREAS the Conservancy currently leases certain premises located in Thompson Park for its operation of the Thompson Park Zoo, and also known as the New York State Zoo at Thompson Park, pursuant to a lease agreement between the parties effective January 1, 2018; and WHEREAS the City provides both financial and in-kind services in support of the Conservancy's operations including, but not limited to, leasehold concessions which benefit City-owned buildings within the leased premises, and maintenance of those buildings as being City property; and maintenance of grounds which the City would otherwise maintain but for the Conservancy's Lease; and WHEREAS the Conservancy has evidenced a long-standing commitment to the promotion of education, amusement, and recreation of the citizens of the City and has many programs dedicated to the overall public good; and WHEREAS the work of the Conservancy serves the public and/or municipal purposes set forth at Section 21 of the New York General City Law, and, thereby, promotes the general welfare of the citizens of the City; and WHEREAS the City desires to enter into a contract with the Conservancy to provide those services which fall within the ambit of General City Law Section 21 in furtherance ofthe City'S public or municipal purposes;

Tagged Passions:leasing, parks, property, contract, administrator, manager, education, services, zoo, recreation, program, and finance

NOW, THEREFORE, the parties, in consideration of the mutual covenants and agreements contained herein, hereby mutually agree as follows:

AGREEMENT Article I DESCRIPTION OF SERVICES. The Conservancy will continue to provide services which advance the public or municipal purposes of promoting education, amusement and recreation for the citizens of the City. Those services include the maintenance of equipment which promotes the health of the animals in the zoo; the recruiting of volunteers for guiding tours and public education; the maintenance of specific exhibits which enlighten the public and promote the public's amusement and recreatio all of which are deserving of public support to the end of assisting the City in meeting its responsibilities and authority under Section 21 of the General City Law. Article II ELIGIBLE ACTIVITIES. Eligible activities of the Conservancy whic1shall be considered reimbursable by the City as promoting a public purpose involve the followmg:
Tagged Passions:health, education, services, volunteer, equipment, zoo, and recreation

a.
Recruiting and training of volunteers;

No additional detail provided

Tagged Passions:volunteer and training

b.
Operating expenses of zookeepers' space and equipment;

No additional detail provided

Tagged Passions:equipment

c.
Educational support for animal handlers and safety training for zoo staff;

No additional detail provided

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d.
Maintenance of particular animal holding areas such that the animals will be contained in a safe and comfortable environment; and

No additional detail provided

Tagged Passions:environment and Conservation

e.
The provision of electrical power and water to various exhibits and holding areas of the zoo.

Article III INELIGIBLE ACTIVITIES. Activities of the Thompson Park Conservancy which shall be ineligible for reimbursement include, but are not limited to, animal acquisition, salaries, insurance, interest, purchases of equipment which is not directly related to the care of animals or the education of the public, or program activities solely directed toward or restricted to organizational membership.

Tagged Passions:Utility, utility, parks, education, purchasing, equipment, water, zoo, insurance, and program

Article IV TERM OF THIS AGREEMENT. The term of this Agreement shall be from January 1,2018 through June 30, 2019.

Article V

a.
b.

No additional detail provided

MANNER OF PAYMENT.

The City agrees to provide Twenty-Five Thousand Dollars ( 25,000.00) to the Thompson Park Conservancy for the term specified above. Payment shall be made by the City Comptroller. The annual payment will be made on or after August 1, 2018. Payment will only be made upon the City's receipt ofa fully executed copy of this Agreement and a signed City Invoice Form.
Tagged Passions:parks

2
Article VI PROVISIONS OF LA W.All provisions of law required to be made as part of this Agreement are hereby deemed incorporated herein. Performance of the terms and conditions of this Agreement shall be subject to, an in conformance with, all applicable laws. Article VII ANNUAL REPORT. The Conservancy will provide the City of Watertown with a copy of its annual financial report. If not included in the annual financial report, an additional report shall be submitted which details the services provided by the Conservancy to the citizens of Watertown.

Article VIII TERMINATION OF AGREEMENT. This Agreement may be terminated by either party, at any time, by the delivery to the other party of a written notice of termination of the Agreement, stating in good faith and for good and valid reasons why such party is unable to comply with and carry out the terms and substantive obligations of the Agreement in a meaningful manner. In the event of such termination, the City and the Conservancy shall perform such services and pay such monies as are necessary to carry out their respective obligations under the Agreement up to the date of termination of the Agreement. Any notice shall be delivered in person or by first class mail, return receipt requested, as the address of such party as hereinafter set out. Article IX EXTENT OF AGREEMENT. This Agreement represents the entire Agreement between the City and the Conservancy. This Agreement may be amended only by written instrument signed by both parties and such amendment shall be attached to this Agreement. Article X NOTICES. All notices required to be given under this Agreement shall be in writing and shall be deemed to have been duly given on the date mailed, if sent by certified mail, return receipt requested or delivered in person to: THE CITY: City Manager City of Watertown 245 Washington Street Suite 302 Watertown, New York 13601 THOMPSON PARK CONSERVANCY, INC.: Thompson Park Conservancy, Inc. 1 Thompson Park Watertown, New York 13601
Tagged Passions:parks, streets, administrator, manager, services, financial report, events, performance, and finance

A
party may change the address to which notices are to be sent by written notice actually received by the other party.

No additional detail provided

3
IN WITNESS WHEREOF, the City of Watertown and Thompson Park Conservancy, Inc.have caused this Agreement to be executed by authorized agents to be effective as of the date heretofore written.

The City of Watertown Thompson Park Conservancy, Inc.
Tagged Passions:parks

By: Bradford J. Minnick, City Manager By:

Tagged Passions:administrator and manager

4
Res No.5 June 8, 2018

No additional detail provided

To: The Honorable Mayor and City Council

Tagged Passions:council

From: Bradford J. Minnick, City Manager

Subject: Agreement for Grant Writing Services The City of Watertown has worked with Strategic Development Specialists for several years as they have successfully guided us through grant applications resulting in millions of dollars. City Staff recommends renewing their Agreement for another one- year term. Funding is included in the Adopted FY 2018-2019 Budget. A Resolution for Council consideration is attached. Resolution NO.5 RESOLUTION Page 1 of 1 Authorizing Agreement for Grant Writing Services, Strategic Development Specialists Introduced by Total ............................ . WHEREAS the City of Watertown wishes to use the Grant Research and Writing Services of Strategic Development Specialists, and WHEREAS the City has previously enjoyed success with the services provided by Strategic Development Specialists in the past, YEA NAY NOW THEREFORE BE IT RESOLVED that the City Council of the City of Watertown authorizes the Agreement Between the City of Watertown and Strategic Development Specialists, a copy of which is attached and made part of this resolution, in the amount of 60,000 for Grant Research and Writing Services for the City of Watertown, and
Tagged Passions:council, strategic, budget, administrator, manager, services, development, funding, grant, and Development

BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to sign the attached Agreement on behalf of the City of Watertown.

Seconded by

Tagged Passions:administrator and manager

AGREEMENT BETWEEN THE CITY OF WATERTOWN AND STRATEGIC DEVELOPMENT SPECIALISTS, LLC

This writing constitutes the agreement between Strategic Development Specialists, LLC ( Strategic ), a New York Limited Liability Company with a mailing address of P.O. Box 205, Syracuse, New York 13214, and the City of Watertown (the City ), a New York Municipal Corporation with offices located at 245 Washington Street, Watertown, New York 13601. The City will be assisted in strategic planning efforts to advance the interests of the City with respect to identifying and securing grants and other incentives pertaining to the City's priorities, programs and projects as identified by the Watertown City Council. Strategic will represent the interests of the City in pursuing funding for those priorities, programs and projects. The scope of Strategic's representation shall include, but not be limited to, the following: 1. Research local, regional, New York State and Federal opportunities for funding of identified priorities, program and projects ( Funding Opportunities ) that may have a potential benefit to the City and report its findings to the Watertown City Council;
Tagged Passions:council, strategic, streets, development, funding, planning, grant, program, incentive, and Development

2.
Write and submit grant and other funding applications as requested by the City Council in connection with the Funding Opportunities;

No additional detail provided

Tagged Passions:council, funding, and grant

3.
Advocate for funding on behalf of the City's priorities, programs and proj ects, including applications made in connection with the Funding Opportunities, working in conjunction with the Watertown City Manager.

This agreement shall commence on July 1, 2018, and continue through and including June 30, 2019. The agreement may be terminated by either party, for any reason, upon the other party's receipt of written notice on or before the 6th day of the month before services are to end. As compensation for the above activities, Strategic will receive a flat-fee monthly payment of Five Thousand Dollars ( 5,000.00). The City will reimburse Strategic for mileage and travel expenses provided that Strategic notify the City of travel prior to its occurring. Mileage is currently billed at the IRS rate. The City will be billed on a monthly basis, providing the City with a monthly statement for services rendered during the previous month and for disbursements incurred on the City's behalf. The statement will include a summary of work perfonned in the billing period, and will identify all persons performing said work. Strategic reserves the right to terminate this relationship for non-payment of fees or costs. The City agrees to pay all statements for fees and disbursements within thirty (30) days from the date of the invoice.

Tagged Passions:strategic, administrator, manager, services, compensation, travel, funding, and program

1
Leann West will be the City's main contact at Strategic. The Watertown City Manager will be the City's point of contact.

Tagged Passions:strategic, administrator, and manager

Ms. West's contact information is:

Leann West 6312 Fly Road East Syracuse, NY 13057 Telephone: 315-251-1314 Fax: 315-251-1073 Email: iwest(a)strategicdveiopmentspecialists.com The City Manager's contact infonnation is:

Tagged Passions:streets, administrator, and manager

City Manager 245 Washington Street Watertown, NY 13601 Telephone: 315-785-7730 Fax: 315-782-9014

It is specifically acknowledged and agreed that Strategic will notify the City of any of its efforts on behalf of another entity in the North Country region whose search for Funding Opportunities may conflict with the City's efforts to obtain funding. It is also acknowledged and agreed that Strategic has made no promises, representations or guarantees regarding the outcome or final resolution of any Funding Opportunity for the City. At the conclusion of the duration of this agreement, as well as any extensions thereof, we will retain our own files. If you wish copies of our files, you can arrange to make copies of all our papers that we believe are necessary to continue representation. We will ask you to pay an additional cost of copying.
Tagged Passions:strategic, streets, administrator, manager, and funding

Termination of Strategic's services, for any reason, will not affect the City's obligation to pay for services rendered and all costs incurred up to the date of termination.

Tagged Passions:strategic and services

STRATEGIC DEVELOPMENT SPECIALISTS, LLC

Tagged Passions:strategic, development, and Development

By: ----------------------------

Leann West, Member

2
CITY OF WATERTOWN

By: _______________ _ City Manager

Res No.6
Tagged Passions:administrator and manager

To: The Honorable Mayor and City Council

Tagged Passions:council

From: Bradford J. Minnick, City Manager

Tagged Passions:administrator and manager

Subject: Approving Pivot Employee Services Contract

Attached for City Council consideration is a resolution approving a Service Agreement between the City of Watertown and Pivot, 167 Polk Street, Watertown, New York. This Agreement will provide the City's approximately 350 employees and their family members with access to a program designed to help individuals deal with problems affecting their jobs and quality of life. Pivot will provide DOT and FT A approved training for employees and supervisors and serve as the City's Substance Abuse Professional for FT A purposes. An effective Pivot program is a crucial management tool and is available to assist City employees and their family members with a wide range of situations, such as substance abuse and addiction, job loss in the family, financial difficulties, home ownership, and stress in the home or workplace. When these or similar situations are occurring, they often end up impacting every aspect of an employee's life and will ultimately decrease productivity in the workplace and negatively affect the overall health and well-being of City employees. The rate for services under the proposed Agreement is 20.98 per employee for the 12 month agreement, which represents the same fee schedule as last year. Attached for Council consideration is a resolution approving this agreement. Resolution No.6 RESOLUTION Page 1 of 1 Approving Pivot Employee Assistance Services Contract Introduced by YEA NAY CoundIMemb HORBACZ,CodyJ. Total ............................ .
Tagged Passions:council, health, contract, streets, services, training, program, jobs, and finance

WHEREAS Employee Assistance Programs are designed to assist employees and their families with difficult issues related to finances, stress at home and in the workplace, substance abuse, and other issues related to the well-being of employees, and

WHEREAS an Employee Assistance Program is an effective and supportive management tool aimed at helping employees cope with life's many challenges, and WHEREAS the City wishes to provide such a program for its employees and their families in compliance with NYS DOT and FT A requirements, and WHEREAS the City of Watertown wishes to enter into a Service Agreement with Pivot, 167 Polk Street, Watertown, New York, for one year, NOW THEREFORE BE IT RESOLVED that the City Council of the City of Watertown hereby approves the Pivot Employee Assistance Services Contract between the City of Watertown and Pivot (formerly Northern Employee Assistance Services), a copy of which is attached and made part of this resolution, and
Tagged Passions:council, contract, compliance, streets, services, program, and finance

BE IT FURTHER RESOLVED that City Manager is hereby authorized and directed to execute the Contract on behalf of the City.

Seconded by t A EMPLOYEE A.SSISTANCE SERVICES I would like to take this time to Thank-you for choosing Pivot Employee Assistance Services as your EAP. We are proud to offer the highest quality of services and customer satisfaction and look forward to extending our contract with you for years to come.

Tagged Passions:contract, administrator, manager, and services

Enclosed is your contract stating, that the City of Watertown, their employees and eligible family members can look forward to receiving counseling services, information, referrals and resources on virtually any issue. Pivot Employee Assistance Services provides access to a wide range of health and wellness information, as well as guidance to successfully balance work and life. We are also available for orientations, benefit or wellness fairs. In addition, our seminars and trainings and consulting services are always accessible to management and staff.

Please feel free to contact me anytime you have any questions, requests or want to discuss your employee assistance services in any way. Sincerely,
Tagged Passions:health, contract, services, and training

Xe Y:Ffanagan-:Ha Pivot Employee Assistance Service Program Coordinator

t A New Direction 167 Polk Street, Suite 320 Watertown, NY 13601 Prevention Health Services Office: 315 788-4660 Fax: 315-788-4922 www.pivot2health.com Employee Assistance Services Watertown Office: 315 788 4790 Ogdensburg Office: 315-713-4861 Toll Free: 1 877-327 6327 www.pivot2eap.com
Tagged Passions:health, streets, services, and program

PIVOT EMPLOYEE ASSISTANCE SERVICES CONTRACT

Tagged Passions:contract and services

Between Pivot (formerly Northem Employee Assistance Services) and City of Watertown, Watertown, New York. This agreement shall be in effect from July 1,2018 to June 30, 2019 or until cancelled by either party upon 60 days written notice to the other party.

Pivot (hereinafter referred to as the Provider) will provide the following services to City of Watertown, (hereinafter refelTed to as the Municipality):
Tagged Passions:services

1.
The Provider will consult with the Municipality and the advisory committee regarding continuing program development.

Tagged Passions:development, program, and Development

2.
The Provider will assist the Municipality in the development, selection, and use of promotional materials as requested in order to keep all relevant persons appropriately informed about the EAP.

Tagged Passions:materials, development, selection, and Development

3.
The Provider will offer free orientations as needed.

4.
The Municipality will receive the following free trainings: Workplace Violence, Sexual Harassment, The Right to Know and DOT 1FT A. All other trainings and seminars will be offered at a reduced rate of 150 per hour and any related travel expenses will be paid by the Company.

Tagged Passions:sexual harassment, travel, and training

5.
The Provider will interview any person covered by the contract for the purpose of identifying problems, detennining the appropriate service provider(s) to which the client can be referred, and arranging for such referrals. The Provider accepts responsibility for following the progress of these referrals.

Tagged Passions:contract

6.
The Provider will keep confidential records of all activities connected with the Municipality program, and will present statistical records on a regular basis.

Tagged Passions:program

7.
The Provider will furnish teclmical assistance to the Municipality when appropriate with respect to the Pivot Employee Assistance Services.

Tagged Passions:services

8.
The Provider will assist the Municipality with any program evaluation efforts for the purpose of ongoing program development and justification.

Alcohol and Substance Abuse Council of Jefferson County, Inc.
Tagged Passions:council, alcohol, development, program, and Development

9.
The Provider will provide Substance Abuse Professional Services in accordance with Department of Transportation regulations. The Provider will also provide Drug Free Awareness Program in compliance with FT A standards.

The cost of said Pivot Employee Assistance Services for the specified period, based on 348 employees at 20.98 per capita is 7,300, payable in full or __ parts. If the number of employees is incorrect, please make any necessary adjustments and initial the changes.
Tagged Passions:transportation, compliance, services, regulation, program, and drugs

vL / Date r.,/rz,/,r William W. Bowman, Executive Director

City of Watertown

Date ------------------- ------- Bradford J. Minnick, City Manager
Tagged Passions:administrator and manager

Res No.7 June 12,2018

To: The Honorable Mayor and City Council

Tagged Passions:council

From: Bradford J. Minnick, City Manager

Tagged Passions:administrator and manager

Subject: Accepting Bid for Curbing Machine

The City Purchasing Department advertised in the Watertown Daily Times for sealed bids for a new and unused Slip Form Curbing Machine, per City specifications. Invitations to bid were also issued to five (5) prospective bidders with a total of one (1) bid being received that was publicly opened and read in the Purchasing Department on Tuesday, June 12,2018 at 11:00 a.m. The Purchasing Department reviewed the bid received with Superintendent Gene Hayes, and it is their recommendation that the award be issued to Gomaco Corporation in the amount of 89,640 as the lowest qualifying bidder meeting City specifications. The attached report from Superintendent Hayes provides his recommendation. Funding for this purchase was included in the 2017-2018 Budget as a transfer from the General Fund. A Resolution for City Council consideration is attached. Resolution No. 7 RESOLUTION Page 1 of 1 Accepting Bid for Slip Form Curbing Machine, Gomaco Corporation Introduced by YEA NAY Total ............................ . WHEREAS the City Purchasing Department has advertised and received sealed bids for the a Slip Form Curbing Machine, as per City specifications, and WHEREAS bid invitations were sent to five (5) prospective bidders with one (1) sealed bid submitted to the Purchasing Department, and WHEREAS on Tuesday, June 12,2018, at 11:00 a.m., the bid received was publicly opened and read, and WHEREAS the City Purchasing Department reviewed the bid received with the Superintendent Gene Hayes, and it is their recommendation that the City Council accept the bid submitted by Gomaco Corporation in the amount of 89,640, NOW THEREFORE BE IT RESOLVED that the City Council of the City of Watertown accepts the bid of Gomaco Corporation in the amount of 89,640 for the Slip Fonn Curbing Machine as the lowest qualified bidder meeting our specifications, and

Tagged Passions:council, budget, superintendent, RFP, rfp, purchasing, advertising, and funding

BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to sign all contracts associated with implementing the award to Gomaco Corporation.

Seconded by

Tagged Passions:contract, administrator, and manager

1
8 6 9

To: From: Subject:

CITY OF WATERTOWN, NEW YORK

Bradford Minnick Robert Cleaver SUITE 205, CITY HALL, 245 WASHINGTON STREET WATERTOWN, NEW YORK 13601 Tel. (315) 785-7749 Fax (315) 785-7752 Slip Form Curbing Machine Bid June12,2018 The City's Purchasing Department advertised in the Watertown Daily Times on Thursday, May, 31, 2018, calling for sealed bids for the purchase of one new and unused Slip Form Curbing Machine, per City's specifications, for use by the Department of Public Works. In addition to the legal notice, notifications of bid were issued to 5 prospective bidders with only one bid submitted to the Purchasing Department where it was publicly opened and read on Tuesday, June 12, 2018 at 10:00 a.m., local time. The sole bid, with no exceptions to specifications, is as follows: Gomaco Corporation 302 E. Hwys. 59 175 Ida Grove, IA 51445 Model CC-1200 Curb Cadet delivery 98 days after receipt of order
Tagged Passions:public works, Public Works, legal, streets, RFP, rfp, purchasing, and advertising

Due to the nature of the item specified the bid response was limited to a single bid.

89,640.00
Tagged Passions:RFP and rfp

After reviewing the submittal with DPW Superintendent, Eugene Hayes, it is my recommendation that we award the contract to Gomaco Corporation, Ida Grove, IA in the amount of 89,640.00.

The 2017-2018 Capital Appropriation for this purchase is 85,000.
Tagged Passions:contract, superintendent, purchasing, and funding

If you have any questions regarding this recommendation please feel free to contact me.

cc: Eugene Hayes, Superintendent of Public Works Jim Mills, City Comptroller file

attach: product literature pg.279, 2017 - 2018 Capital Budget rjc www.citywatertown.gov
Tagged Passions:public works, Public Works, budget, and superintendent

Robert J. Cleaver Interim Purchasing Manager

MEMORANDUM Dept. Public Works

Tagged Passions:public works, Public Works, manager, and purchasing

To: Bradford M

Subject: Bid Recommendation: Slip Form Curb Machine

Tagged Passions:RFP and rfp

E.P. Hayes Superintendent

Date: 06-12-18 Ref: PW 019-18 On Tuesday, June 12, 2018, the single, sealed Slip Form Curbing Machine bid package was publicly opened at 10:00 A.M. by Robert Cleaver, Purchasing Agent, Room 205, Municipal Building, 245 Washington Street, Watertown, New York. This was a single item bid requesting price and delivery on a self-propelled, manually steered, slip form concrete curbing machine for use by the City of Watertown DPW in replacing/installing curbing as part of street reconstruction projects. The results of the bid opening is as follows: BIDDER UNIT PRICE GOMACO Corporation Curb Cadet, CC-1200 Compact Curb Machine 89,640.00 Funding for this unit is detailed on page pages 277 of the 2017-2018 Adopted Budget of the City of Watertown, under the Capital Budget Equipment Requests. With 85,000 line itemed we expect the 5,000 difference will be made up through the sale/auction of our existing machine through public auction on Auctions International where we anticipate purchase offers in the 5,000 to 8,000 range. The City purchased its original GOMACO, Mode CC-1200 Curb Cadet curb machine 2004 at a cost of 37,416. To date we have installed approximately 80,000 linear feet of curbing on both city streets and at various locations throughout Jefferson County as part of our shared services agreement. Given our positive experience with the GOMACO unit and in preparing the detailed specifications we were again looking for a similar machine capable of concrete placement via inter-changeable molds over vertical dowels with horizontally placed rebar Pin-On-Curb . The primary upgrade between two machines is the drive train on the new unit will be equipped with hydraulically driven tracks as opposed to the hard wheels. This upgrade will allow us greater precision and a more aggressive tracking over stone base roadway placement. The machine offered is able to utilize the City's existing inventory of inter-changeable molds. It is my recommendation, as Superintendent of Public Works, that the award for the Slip Form Curb Machine go to the lowest/only priced bidder, Godbersen Smith Construction Co. Inc (aka) GOMACO Corp., 121 E. State Highway 175, IDA Grove, IA at the quoted total delivered price of 89,640.
Tagged Passions:public works, Public Works, streets, budget, superintendent, RFP, rfp, purchasing, services, auction, equipment, funding, construction, and sale

Should you have any questions concerning this recommendation, please do not hesitate to contact me at your convenience.

cc: Jim Mills, City Comptroller Robert Cleaver, City Purchasing Agent Peter Monaco, Assistant Superintendent of Public Works Shawn Dick, Street Maintenance Supervisor DPW file: 1-141, Slip Form Curb Machine GOMACO Corporation P.O. Box 151 Ida Grove, IA 51445 USA _ Phone: 712-364-3347 Fax: 712.364.3986 The Worldwide Leader in Concrete Paving Equipment
Tagged Passions:public works, Public Works, streets, superintendent, purchasing, and equipment

Date: June 8/2018

Quote To: Quote For: City of Watertown/ NY Machine Quoted: CC-1200 4.7.2-38 Curb Cadet CC-7200 Descri tion standard Machine Equipment
Tagged Passions:equipment

950G Vanguard Diesel Engine 31 hp (23.1 kW) Fuel Reservoir 23 gal. (87.1 liter) Hydraulic Oil Reservoir 14.2 gal. (53.8 liter) Hydraulic Pump System

Tagged Passions:Fossil Fuels - Oil

* load-sensed variable displacement piston pump control system Control System

* electronic-over-hydraulic with manual steering Leg Assemblies * with lOin. (254 mm) stroke lift cylinders One Rear Track Assembly * one 23 in. (584 mm) long and 6 in. (152 mm) wide track assembly Two Front Track Assemblies

* includes two 23 in. (584 mm) long and 6 in. (152 mm) wide track assemblies

Concrete Hopper * 12 in. (305 mm) diameter cross auger with 12 in. (305 mm) sideshifting Vibrator Slipform Package * one hydraulic variable speed vibrator * includes one curb mold Emergency stop Switches
Tagged Passions:emergency

City of Watertown Price

F.O.B.: Watertown, NY Terms: 1 Cash discount 15 day, Net 30 Days GOMACO Serviceman included for initial machine setup and training This price is good for 60 days. GOMACO reserves the right to correct all clerical and verbal quote errors. Price 89,640
Tagged Passions:training

GOMACO Corporation P,O. Box 151 Ida Grove, 112.51445 USA Phone: 712-364-3347 Fax: 712-364-3986

Curb Cadet CC-1200

If you have any questions regarding this quotation, please feel free to contact me at 800-831-2320.

Best regards, Bob Leonard Sales Manager GOMACO Corporation P.O. Box 151 Ida Grove, IfSS1445 USA Phone: 712-364-3347 Fax: 712-364-3986 Bid Proposal Certifications EXCEPTIONS OR LIMITATIONS TO BID SPECIFICATIONS AND CONDITIONS
Tagged Passions:RFP, manager, rfp, and sale

This page must be completed and signed by the vendor in order for your bid to be considered by the City of Watertown.

Tagged Passions:RFP and rfp

A.
If any exceptions or limitations to the bid conditions and specifications are part of your bid, you must check box 1 (below) and indicate the limitation on this page.

No additional detail provided

Tagged Passions:RFP and rfp

B.
If no exceptions or limitations are part of your bid, you must check box 2 (below).

No additional detail provided

Tagged Passions:RFP and rfp

o
1. The following limitations or qualifications are included in this bid: a Delivery: b. Freight or Delivery Charges: c. Pricing: d. Other (please specify):

l.f I 2. No Limitations or Exceptions Apply Authod2ed S;g . Tltl' 5 ... 14<'- 7
Tagged Passions:RFP and rfp

Printed Name Richard E. Smith Title Secretary

BIDDERS ACKNOWLEDGEMENT OF TERMS AND CONDITIONS

The City of Watertown reserves the right to award bids by total (aggregate), group (subcategory) or individual (line-by-Iine), whichever is in the best interest of City of Watertown. Please sinn here By signing below and submitting this bid for consideration by the City of Watertown, the bidder acknowledger that he/she has read, understood and agreed to all aspects of the General and Special Specifications, Instructions and Conditions, and all appendices and the Bidder Response Form as presented without reservation or alteration. The Bidder, Bidder affiliates and any other agency that intercedes on the Bidder's behalf also agrees to hold the City of Watertown harmless and not responsible for any hardship that can or potentially could be caused and subsequently impacts the bidder as a result of this bid. Authod2ed SIgn'tu, d. Printed Name: Richard E. Smith Title Secretary Company Name ------- Address: Phone Number:
Tagged Passions:RFP, rfp, and instruction

121 E. State Highway 175, Ida Grove, IA 51445 712-364-3347 Fax Number 712-364-3986

No additional detail provided

E-mail address: rsmith@gomaco.com Website: www.gomaco.com

Bid 2018-06 Slip-Form Curbing Machine Page 20 Please SiAIl here Non-Collusion Certificate
Tagged Passions:RFP and rfp

EACH BID OR PROPOSAL MUST HAVE ATTACHED TO IT A NON-COLLUSION CERTIFICATE PURSUANT TO 103-D OF THE GENERAL MUNICIPAL LAW FULLY COMPLETED AND SIGNED. THE CERTIFICATE BELOW MUST BE COMPLETED AND RETURNED WITH TIllS BID.

Resolved that Richard E. Smith be authorized to sign and submit the bid or proposal of this corporation for the following project: 2018-06-Slip-Form Curbing Machine - DPW and to include in such bid or proposal the certificate as to non-collusion required by section one hundred three D of the General Municipal LaW as the act and deed of such corporation, and for any inaccuracies or mis-statements in such certificate this corporation bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by: Godbersen Smith Construction Co. Inc. (aka) GOMACO Corp. Corporation At the meeting of its Board of Directors held on __ 6-=--___ day of r:;;? t
Tagged Passions:RFP, rfp, and construction

20/r

(Seal of Corporation)

Bid 2018-06 Slip-Form Curbing Machine Page 22
Tagged Passions:RFP and rfp

CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT

As a result of the Iran Divestment Act of 2012 (the Act ), Chapter I of the 2012 Laws of New York, a new provision has been added to State Finance Law (SFL) 165-a and New York General Municipal Law 103-g, both effective April 12, 2012. Under the Act, the Commissioner of the Office of General Services (OGS) will be developing a list of persons who are engaged in investment activities in Iran (both are defmed tenns in the law) (the Prohibited Entities List ). Pursuant to SFL l65-a(3)(b), the initial list is expected to be issued no later than 120 days after the Act's effective date at which time it will be posted on the OOS website. By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, each Bidder/Contractor, any person signing on behalf of any Bidder/Contractor and any assignee or subcontractor and, in the case of a joint bid, each party thereto, certifies, under penalty of perjury, that once the ProhIbited Entities List is posted on the OGS website, to the best of its knowledge and belief, each Bidder/Contractor and any subcontractor or assignee is not identified on the Prohibited Entities List created pursuant to SFL 165-a(3)(b).
Tagged Passions:investment, solicitation, contract, compliance, RFP, rfp, services, penalty, and finance

Additionally, Bidder/Contractor is advised that once the Prohibited Entities List is posted on the OOS Website, any Bidder/Contractor seeking to renew or extend a Contract or assume the responsibility of a Contract awarded in response to this so1icitation must certifY at the time the Contract is renewed, extended or assigned that it is not included on the Prohibited Entities List.

During the term of the Contract, should the City receive infonnation that a Bidder/Ccmtractor is in violation of the above-referenced certification, the City will offer the person or entity an opportunity to respond. If the person or entity fails to demonstrate that he/she/it has ceased engagement in the investment which is in violation of the Act within 90 days after the determination of such violation, then the City shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages or declaring the Bidder/Contractor in default. The City reserves the right to reject any bid or request for assignment for a Bidder/Contractor that appears on the Prohibited Entities List prior to the award of a contract and to pursue a responsibility review with respect to any Bidder/Contractor that is awarded a contract and subsequently appears on the Prohibited Entities List. I, Richard E. Smith is the Secretary , being duly sworn, deposes and says that helshe of the Godbersen Smith Const. Co. Inc. (aka) GeMACe Corp. Corporation and that neither the Bidder/Contractor nor any prop ,d subcontractor is identified on tb ;. SIGNED '- SWORN to before me this day of June 20 18 Notary Public: Bid 2018-06 SlIp-Fonn Curbing Machine Page 23 JODEE K HEWITT CommiSSion Number 701260 MY COMMISSION EXPIRES JANUARY 24, 2021 Questions ALL questions with regard to this Bid MUST be faxed to the attention of the City Purchasing Manager on this fonn at (315) 785-7752. No questions will be entertained by any other means. All questions must be submitted at least five (5) business days prior to the offiCial bid opening. Questions received after this time may not be addressed. Vendor Name Date ---------------- ---------------- Telephone number Fax number ---------------- =----- -------- Bid 2018 06 SlIp-Ponn Curbing Machine Page 24 Name: Address: E:Mail:

Tagged Passions:boards and commissions, investment, contract, compliance, RFP, manager, rfp, purchasing, and business

CITY OF WATERTOWN, NEW YORK CITY HALL

245 WASHINGTON STREET WATERTOWN, NEW YORK 13601-3380

Bid 2018-06 Bid Response Form 1 (one) new and unused Slip-Form Curbing Machine
Tagged Passions:streets, RFP, and rfp

Total Bid Price 89,640.00

Delivery to take place 98 calendar days ARO (After Receipt of Order) Bid Submittals must include:
Tagged Passions:RFP and rfp

* Non-Collusion Certificate

* :I< *

Certificate of Compliance with Iran Divestment Act Exceptions or Limitations to Bid Specifications and Conditions Bidders Acknowledgement of Term and Conditions

Tagged Passions:compliance, RFP, and rfp

Richard E. Smith Contact: Bob Leonard

121 E. State Highway 175 Telephone:

712-364-3347 Ida Grove, IA 51445 Fax: 712-364-3986 rsmith@gomaco.com Website: www.gomaco.com Bid 2018-06 Slip-Form Curbing Machine Page 25 GOMACO Corporation P.O. Box 151 Ida Grove, IA 51445 USA Phone: 712-364-3347 Fax: 712.364.3986 The Worldwide Leader in Concrete Paving Equipment

Tagged Passions:RFP, rfp, and equipment

date: 6/8/2018 to: City of Watertown, NY

company: City of Watertown, NY fax :

No additional detail provided

pages: re: Authorized to do business in New York

No additional detail provided

Tagged Passions:business

City of Watertown, NY,

from: Bob Leonard company: GOMACO

fax : (712)-364-3986 phone : (712)-364-3347 GOMACO Corp_ has been doing business with the City of Watertown on a direct base for the last five years so we are authorized to do business in New York. Best regards, Bob Leonard Sales Manager From the desk of. .. Bob Leonard Sales Manager GOMACO Corporation 302 E. Hwys. 59 175
Tagged Passions:manager, business, and sale

P.O. Box 151 Ida Grove, IA 51445-0151

U.S.A.

Voice: 712-364-3347 Fax: 712.364.2016

Highly Mobile Compact Curb Machine The Curb Cadet will slipform concrete curb or extrude asphalt or concrete curb. The extruder is capable of handling zero-slump concrete. It is self-propelled and compact in size for easy loading and transporting from job-to-job. The manual travel control valve and knob, grade controls, engine controls, and warning light are located on the handle. The manual steering assembly with control panel provides the operator with front wheel steering. Mobility is achieved with a hydraulically driven, rear-mounted track. An optional three-track machine is also available. The manual hydraulic system is easy to operate, troubleshoot, and maintain with adjustments made by simply turning a knob on the valve. The vibrator control knob and the cross-auger control knob are located on the front of the machine. The coordinated stop switch provides automatic on/off control of vibrator and/or auger synchronized with forward travel.

Tagged Passions:travel

Elevation of the Curb Cadet is controlled by three hydraulic cylinders with 10 inch (254 mm) stroke and an additional 5 inch (127 mm) manual adjustment.

Molds are quickly interchangeable on the Curb Cadet and can accommodate concrete mold configurations that will fit within a 12 inch (305 mm) wide by 14 inch (356 mm) high section. For other slipform mold configurations, please consult the factory. Curb may be poured on either side of the machine. The hopper and mold is adjustable up to 12 inches (305 mm) by sliding to the right or left of center for side or center pours. With the slipform mold, the Curb Cadet can place concrete over dowels or continuous reinforcing bar. The hydraulically powered extruding auger and the cross-feed auger easily convert from the extrusion to the slipforming operation. The Curb Cadet has the capability of pouring a 24 inch (610 mm) radius, depending on the mold profile. The Worldwide Leader in Concrete Paving Technology ENGINE Type: Diesel engine, water cooled. Power: 30.2 hp (22.5 kW) continuous @ 3000 rpm. SERVICE CAPACITIES Fuel reservoir: 23 gal. (87.1 L). Hydraulic oil reservoir: 14.7 gal. (55.6 L).
Tagged Passions:Utility, utility, Fossil Fuels - Oil, Technology, technology, and water

CONTROL SYSTEM Type: Hydraulic, with controls on handle and front of the machine. The manual travel control valve, manual three-point grade control, cross auger directional controls, engine controls, and E-stop warning light are located on the handle. The vibrator control knob and cross-auger speed control knob are located on the front of the machine.

VIBRATOR with slipform mold (option) Type: Hydraulically powered, motor in head, variable speed, independently controlled. Recommended when slipforming over vertical dowels or inserting longitudinal steel. HOPPER CAPACITY Concrete: 13 cu. ft. (0.37 cu. m). Asphalt: 7.1 cu. ft. (0.2 cu. m). CROSS-AUGER AND HOPPER Adjustable: 12 in. (305 mm) sliding hopper. Auger dimensions: 12 in. (305 mm) diameter by 4.7 ft. (1.43 m) long for concrete. Removable paddles for slipforming. Auger drive: Hydraulic motor direct coupled to auger shaft. Auger speed: Up to 48 rpm. EXTRUDING AUGER with mold (option) Auger dimensions: 6 in. (152 mm) diameter by 24 in. (610 mm) long. Auger drive: Hydraulic motor direct coupled to auger shaft. Auger speed: Up to 61 rpm. ASPHALT EXTRUSION ASSEMBLY with mold (option) Asphalt extrusion kit includes a double skin hopper and auger, heavy duty extruding auger and drive, propane burner and propane tank. TRACK AND WHEEL ASSEMBLIES Track dimensions: One track, 23 in. (584 mm) long, 6 in. (152 mm) wide, by 9 in. (229 mm) high. Track motor: 24 cid roller vane motor. Wheel assemblies: Eight - 9 in. (229 mm) diameter by 3 in. (76 mm) wide wheels. Travel speed: Up to 51 fpm (15.5 mpm) paving, 94 fpm (28.7 mpm) transport. Track load: 1225 Ibs. (555.7 kg). Ground Pressure at 29 psi. Wheel load: 1275 Ibs. (578.3 kg) with weight equally distributed on eight wheels. RADIUS 24 inches (610 mm) depending on mold profile. DIMENSIONS Overall transport dimensions: 7.6 ft. (2.32 m) long, 6.5 ft. (l.98 m) wide, and 3.3 ft. (1 m) high. WEIGHT 2605 Ibs. (1202 kg). OPTIONAL THREE-TRACK MACHINE Track dimensions: 23 in. (584 mm) long, 6 in. (l 52 mm) wide, by 9 in. (229 mm) high. Track motor: 24 cid roller vane motor. Travel speed: Up to 51 fpm (l5.5 mpm) paving, 94 fpm (28.7 mpm) transport. Track load (rear): 1225 lbs. (555.7 kg). Ground pressure at 29 psi. Track load (front): 12751bs. (578.3 kg.), with weight evenly distributed on both tracks, ground pressure at 15 psi. Optional three-track overall dimensions: 8.4 ft. (2.56 m) long, 6.6 ft. (2.01 m) wide, and 3.2 ft. (0.98 m) high.

Tagged Passions:travel

The vibrator adjustments and cross- auger knob are located on the front of the machine.

Travel and grade control are located on the handle for easy reach.
Tagged Passions:travel

17.6 in.

No additional detail provided

3.3 ft. (1 m) 7.6 ft. (2.32 m)

No additional detail provided

rn1 I- (X)-l Slipform mold configurations will fit within a 12 inch (305 mm) wide (X) by 14 inch (356 mm) high (Y) section. Asphalt mold configurations will fit within al0 inch (254 mm) wide (X) by 10 inch (254 mm) high (V) section.

ilanufactured under one or more of the following u.s. or foreign patents: 5,924,817; 5,941,659; 6,099,204; 6,450,048; CA2,211 ,331; 7,044,680; 7,284,472; 7,517,171; 7,845,878; 7.850.395; CA2,864,902; :A2,591,l77; 8,855,967; 8,682,622; 9,051,696; 9,180,909; 9,200,414; 9,404,228; 9,428,869; 9,458,581; 9,464.716; 9,541,195; and patents pending. iOMACO Corporation reserves the right to make improvements in design, material, and/or changes in specifications at any time without notice and without incurring any obligation related to such :hanges. Performance data is based on averages and may vary from machine to machine. flforldwide Headquarters ;OMACO Corporation '0 Box 151 da Grove, IA USA 51445 'h: 1-712-364-3347 vww.gomaco.com

Tagged Passions:performance

:_rY1:l1il infnrn lnnrn:llrn rn ,

Printed in U.S.A. 2017 (2 GOMACO Corp.) European Headquarters GOMACO International ltd. Units 14 15 Avenue One, Station Lane Witney, Oxon, OX28 4XZ, United Kingdom Ph: 44-1993-705 1 00 R Amtricon SJ'1ltm ECISTRAR The Worldwide Leader in Concrete Paving Technology
Tagged Passions:Technology and technology

GOMACO Corporation's Quality Management System Is ISO 9001 Certified 8yThe American Systems Registrar.

Quality Policy: We Shall Meet Or FISCAL YEAR 2017-2018 CAPITAL BUDGET VEHICLES AND EQUIPMENT MAINTENANCE OF ROADS PROJECT DESCRIPTION Slip Fonn Concrete Curbing Machine This request is for the replacement of our existing slipform concrete curb machine. The replacement model will be a series upgrade with a three-track, self-propelled unit. Compact in size for easy loading and transporting, it will be capable of handling zero-slump concrete and able to operate with multiple mold configurations fitting within a 12 inch by 14 inch section. Our existing unit was purchased on 03/10/2004 for 37,460. Over its life we have installed over 77,042 feet of curbing on both city streets and at various locations throughout Jefferson County. Over the past two seasons we have begun to experience excessive wear and associated failures which have resulted in prolonged down time thereby jeopardizing the street paving schedule. In our discussions with the manufacturer they were amazed at our production history saying that we have far exceeded the normal production of this unit. We anticipate the same longevity with the new unit which by design is more capable than the previous. Funding to suppOli this project will be from a transfer from the General Fund (A.9950.0900). TOTAL 279 COST 85,000 85,000 Res No.8 To: From: Subject: The Honorable Mayor and City Council
Tagged Passions:council, streets, budget, purchasing, policy, equipment, funding, and history

Michael J. DeMarco, Planner

No additional detail provided

New York State Department of Environmental Conservation (NYS DEC) Urban and Community Forestry Grant Program

At the June 4,2018 meeting, the City Council informally agreed to have Staff apply for grant funding through the NYS DEC's Urban and Community Forestry Grant Program for tree planting. This grant will supplement tree planting efforts over the next year in a continued effort to re-forest City streets, parks and playgrounds. The City's recently completed tree inventory has provided accurate information on the health, risk and benefits associated with City-owned trees, as well as specific locations of tree planting sites along our streets. Under this grant program, applications for tree planting and tree maintenance do require a 25 match from the City. The 6,750 that is already allocated in the fiscal year 2018-2019 budget would be used as a 25 match for a potential grant award of 20,250 for tree planting. The total project cost would be 27,000. The application requires that an authorizing resolution be adopted by the City Council. The attached resolution approves and endorses the City's application to the NYS DEC for grant funding under Round 14 of the Urban and Community Forestry Grant Program for a project known as the City a/Watertown 2018 -2019 Tree Planting Project and authorizes and directs the City Manager to file an application for funding in an amount not to exceed 20,250. Resolution NO.8 RESOLUTION Page 1 of 1 Authorizing an Application to the New York State Department of Environmental Conservation for Funding Through the Urban and Community Forestry Program Introduced by Total ............................ . YEA NAY WHEREAS the New York State Department of Environmental Conservation (NYS DEC) has announced that grant funding is available through the Urban and Community Forestry Grant Program, and WHEREAS the City of Watertown has made the care and management of the City's urban forest a priority over the last two decades in the wake of several devastating storms in the 1990's, and WHEREAS the City Council desires to apply to the program to supplement funding for continued tree planting along City streets and in our parks and playgrounds, and WHEREAS the City's recently completed tree inventory has provided accurate information on the health, risk and benefits associated with City-owned trees, as well as specific locations of tree planting sites along our streets, and WHEREAS Tree Watertown, the City's Street Tree Advisory Board, has recommended that the City Council apply for funding for tree planting through this program, NOW THEREFORE BE IT RESOLVED by the City Council of the City of Watertown that it hereby approves and endorses the City's application to the NYSDEC for grant funding under Round 14 of the Urban and Community Forestry Grant Program for a project known as the City a/Watertown 2018-2019 Tree Planting Project, and
Tagged Passions:council, plant, parks, health, Forestry, streets, budget, administrator, manager, risk, sites, environment, funding, Conservation, grant, and program

BE IT FURTHER RESOLVED that City Manager Bradford J. Minnick is hereby authorized and directed to file an application for funding in an amount not to exceed 20,250, and upon approval of said request, to enter into and execute a project agreement with the NYS DEC for such financial assistance to the City of Watertown for the project.

Seconded by Res No.9 To: From: Subject: The Honorable Mayor and City Council

Tagged Passions:council, administrator, manager, funding, and finance

Michael A. Lumbis, Planning Community Development Director

Adopting the City of Watertown's Community Development Block Grant (CDBG) Program Annual Action Plan for Program Year 2018

Tagged Passions:development, cdbg, planning, community development, grant, program, and Development

Each year, the City is required by the u.S. Department of Housing and Urban Development (HUD) to submit an Annual Action Plan that details the proposed uses of the City's Community Development Block Grant (CDBG) funding. Typically, the plan is required to be submitted by May 15, which is 45 days prior to the start ofthe new fiscal year. HUD was delayed in announcing CDBG funding allocations until early May and advised the City not to submit our plan until our exact funding allocation was known. In a letter dated May 1, 2018, HUD informed the City that our annual funding allocation for Program Year (PY) 2018 would be 910,226.

Tagged Passions:development, cdbg, funding, community development, grant, program, Development, and housing

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