NC - Brunswick: BOARD OF COMMISSIONERS REGULAR MEETING

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BOARD OF COMMISSIONERS REGULAR MEETING

BRUNSWICK COUNTY BOARD OF COMMISSIONERS REGULAR MEETING AGENDA

I.
Call to Order

No additional detail provided

II.
Invocation/Pledge of Allegiance

No additional detail provided

III.
Adjustments/Approval of Agenda

IV. Public Comments

V.
Approval of Consent Agenda

No additional detail provided

1.
Administration - Municipal Fire Services Contracts Request that the Board of Commissioners approve Municipal Fire Services Contracts and the City of Southport Fire Contract which will include serving the Yaupon Beach fire district.

No additional detail provided

Tagged Passions:beach, contract, services, and fire departments and districts

2.
Administration - Liability and Property Insurance Renewal for FY 18-19 Request that the Board of Commissioners approve the renewal proposal for Liability and Property Insurance for FY 2018-19 with the NCACC Risk Management Pool.

No additional detail provided

Tagged Passions:property, risk, and insurance

3.
Administration - Letter Opposing the Release of Methyl Bromide Request that the Board of Commissioners approve a letter to the NC Division of Air Quality opposing the release of methyl bromide into the atmosphere in the Delco/Riegelwood area of Columbus County.

No additional detail provided

4.
Administration - Letter Supporting the City of Wilmington's Application for a Grant from FRA Request that the Board of Commissioners approve a letter of support for the City of Wilmington's application for a grant from FRA (Federal Railroad Administration) for their Rail Realignment Project.

No additional detail provided

Tagged Passions:transportation and grant

5.
Administration - Worker's Compensation Insurance Renewal FY 18-19 Request that the Board of Commissioners approve workers compensation claims management services and excess insurance coverage for FY 2018- 19 with PMA Management, Inc. and USI Insurance Services National, Inc. (formerly Wells Fargo Insurance Services of North Carolina).

No additional detail provided

Tagged Passions:services, compensation, and insurance

6.
Administration - Removal and Disposal of NC Forestry Service Trailer Request that the Board of Commissioners consider authorizing Operations Services staff to demolish, remove and dispose of a surplus and unusable trailer on NC Forestry Service property at 101 Andrew Jackson Highway (US 74/76.)

No additional detail provided

Tagged Passions:property, Forestry, services, and surplus

7.
Clerk to the Board - Meeting Minutes Request that the Board of Commissioners approve the draft minutes from the June 4, 2018 Regular meeting.

No additional detail provided

8.
County Attorney - Sixty Day Extension Request by North Myrtle Liquidating Trust and Bond Safeguard Request that the Board of Commissioners approve an extension agreement for 60 days in order to negotiate and propose a final agreement to the Board of Commissioners to resolve issues with the North Myrtle Liquidating Trust and Bond Safeguard.

No additional detail provided

Tagged Passions:legal and bond

9.
County Attorney - Windermere Estates Deed Of Dedication Request that the Board of Commissioners consider accepting the Deed of

Dedication for water and sewer infrastructure for Windermere Estates. 10. Emergency Services - Ambulance Franchise Agreements

Tagged Passions:Utility, utility, legal, services, sewer, emergency, and water

Request that the Board of Commissioners approve of the annual ambulance franchise agreements to be sent to each rescue squad and private service.

11.
Finance - General Obligation Bonds, Series 2018 Request that the Board of Commissioners receive information on the final sale of the 2018 General obligation Bonds at a total issue price of 52,950,183.80 as authorized with the 152,000,000 bond order to pay the costs of constructing, improving, and renovating school facilities.

No additional detail provided

Tagged Passions:education, finance, sale, and bond

12.
Finance - Fiscal Items Request that the Board of Commissioners approve Budget Amendments, Capital Project Ordinance, and Fiscal Items of a routine nature presented on the consent agenda.

Tagged Passions:budget, capital spending, ordinance, Capital Spending, and finance

-FY15 HSGP Hazardous Materials Exercise Grant Reduce Emergency Services budget by 3,086 to de-obligate unused dollars for completed FY15 HSPG Hazardous Materials Exercise Grant EMW-2015-SS- 00062-S01, MOA 1504-11.

-Multi-Species Cover Crop Initiative Grant Reduce Soil and Water budget by 339 to de-obligate unused dollars for completed Multi Species Cover Crop Initiative Grant -ADFP-15-10. -Lower Cape Fear Water and Sewer Authority Budget Amendment Appropriate 48,000 of Lower Cape Fear Water and Sewer Authority Operations and Maintenance revenue for painting of surge tanks and repair work at Kings Bluff pump station. This budget amendment is pending approval of the Authority board at their board meeting June 11, 2018.

Tagged Passions:Utility, materials, utility, budget, arts, services, hazardous materials, sewer, emergency, water, and grant

-Carolina Shores SAD Budget Amendment Close SAD Carolina Shores North project and transfer 142,571 of unexpended funds to the reserve undesignated.

-Wastewater Revenues Budget Amendment Appropriate Wastewater Administration miscellaneous revenues 110,000 to miscellaneous expense to authorize transfer within the Wastewater Fund by the Fiscal Operations Director as needed to ensure or prevent a statutory exception of expenditures in excess of amounts budgeted at year end. -Soil and Water Budget Amendment Appropriate revenues of 399 for soil and water program expenditures through June 30, 2018.
Tagged Passions:Utility, utility, budget, sewer, water, funding, and program

-Child Health Donation Budget Amendment Appropriate donated funds of 210 for Pregnancy Care Program to be used for parents that do not the financial means to purchase necessary items. Funds will be used to purchase car seats and pack n plays.

-Wastewater Insurance Proceeds Budget Amendment Appropriate 6,325 of insurance proceeds to repair and maintenance equipment for lightning strike damages.

Tagged Passions:health, budget, purchasing, Donation, equipment, sewer, funding, insurance, parents, program, finance, and donation

-Waccamaw Park Project Budget Amendment and CPO

Closeout the Waccamaw Park Project and transfer 567 to the County Capital Reserve undesignated funds. -Financial Reports for May 2018 (unaudited) Included are Summary Information for General and Enterprise Funds, key indicators of Revenues and Expenditures and Cash and Investments. All reports provided at: //brunswickcountync.gov/finance/reports
Tagged Passions:parks, investment, budget, financial report, funding, and finance

13.
Governing Body - Annual Board Appointments Request that the Board of Commissioners approve the annual board appointments as presented.

No additional detail provided

Tagged Passions:appointments

14.
Health and Human Services - Health Services - New Hope Clinic Contract Renewal for FY18-19 Request that the Board of Commissioners approve the FY 2018-2019 contract with New Hope Clinic.

No additional detail provided

Tagged Passions:health, contract, and services

15.
Health and Human Services - Health Services - Non-Emergency Medicaid Transportation Contracts Request that the Board of Commissioners approve the Non-Emergency Medicaid Transportation contracts with Right's Transportation, Wilson's Transportation, Brunswick Transportation Services, Med Trans, and Ivory's Transportation.

No additional detail provided

Tagged Passions:health insurance, transportation, health, contract, services, and emergency

16.
Health and Human Services - Social Services - Non-Profit Contracts for FY 18-19 Request that the Board of Commissioners approve the renewal of contracts between Brunswick County and the non-profit agencies Hope Harbor Home, Inc., Brunswick Family Assistance, Coastal Horizons Center, Inc., Providence Home, and Brunswick Housing Opportunities.

No additional detail provided

Tagged Passions:health, contract, services, boating, ports, social services, and housing

17.
Health and Human Services - Social Services - Wortman Law Firm Contract Renewal for FY 2018-2019 Request that the Board of Commissioners approve the contract for Wortman Law Firm, PLLC with a maximum capitated annual value of this contract is 80,000.

No additional detail provided

Tagged Passions:health, contract, services, and social services

18.
MIS - EMC SAN Equipment Replacement Request that the Board of Commissioners approve the purchase of a SAN replacement for the County at the cost of 118,170.98.

No additional detail provided

Tagged Passions:purchasing and equipment

19.
Parks Recreation - Purchase Agreement with Musco Lighting for Smithville Park Multi-Purpose Field Request that the Board of Commissioners approve a Purchase Agreement with Musco Sports Lighting at Smithville Park Multi-Purpose Field in the amount of 205,000.

No additional detail provided

Tagged Passions:parks, purchasing, sports, and recreation

20.
Parks Recreation - Renewal of Memorandum of Agreement between Brunswick County Parks Recreation and Brunswick County Board of Education Request that the Board of Commissioners approve the renewal of the Memorandum of Agreement between Brunswick County (Parks Recreation) and Brunswick County Board of Education.

No additional detail provided

Tagged Passions:parks, education, and recreation

21.
Sheriff's Office - Intergovernmental Agreement/Modification for Detention Center Request that the Board of Commissioners approve the Intergovernmental Agreement/Modification with the US Department of Justice and US Marshals Service for housing of federal inmates.

No additional detail provided

Tagged Passions:public safety, intergovernmental, detention, and housing

22.
Sheriff's Office - Safety Equipment Purchase

No additional detail provided

Tagged Passions:public safety, purchasing, and equipment

Request that the Board of Commissioners approve the appropriation of 23,527.70 of Detention Revenue for the purchase of firearms related equipment.

Tagged Passions:purchasing, Gun Control, gun control, equipment, detention, and funding

23.
Superior Court Judge's Office - Memorandum of Agreement with NC Administrative Office of the Courts Request that the Board of Commissioners approve the annual renewal of Memorandum of Agreement between Brunswick County, Judge Ola M. Lewis and the North Carolina Office of the Courts for the Trial Court Coordinator State Employee Position and related operating costs associated with the position in the amount of 101,201.

No additional detail provided

Tagged Passions:legal, judge, and court

24.
Tax - June 2018 Releases Request that the Board of Commissioners approve the June 2018 tax releases.

No additional detail provided

Tagged Passions:taxes and Taxes

25.
Tax - ESRI Small Government Agreement (SGEA) Request that the Board of Commissioners approve the licensing agreement for GIS mapping services with ESRI.

No additional detail provided

Tagged Passions:GIS, taxes, Taxes, and services

26.
Utilities - Interlocal Agreement for Funding of Wastewater Plant Expansion Between Brunswick County and City of Southport Request that the Board of Commissioners approve the Interlocal Agreement for Funding of Wastewater Plant Expansion Between Brunswick County and the City of Southport.

No additional detail provided

Tagged Passions:Utility, expansion, plant, utility, sewer, and funding

VI.
Presentation

No additional detail provided

1.
Administration - Recognition of Malcolm Smith for Achieving the Executive Fire Officer Designation (Commissioner Marty Cooke) Request that the Board of Commissioners approve a proclamation honoring Brunswick County Fire Administrator Malcolm Smith for receiving the Executive Fire Officer designation.

Tagged Passions:administrator and recognition

2.
Cooperative Extension - Proclamation of NC Pork Hall of Fame Inductees (Mark Blevins, County Extension Director) Request that the Board of Commissioners Proclaim the importance of agriculture and the accolades of the Earp Family who have been inducted into the NC Pork Hall of Fame.

No additional detail provided

Tagged Passions:recognition and agriculture

3.
Cooperative Extension - Youth Summit Delegate (Sydney Blair) Request that the Board of Commissioners accept a presentation from Sydney Blair regarding her participation in 4-H and the North Carolina Association of County Commissioners Youth Summit.

VII. Public Hearing

Tagged Passions:hearing and youth

1.
Administration - Water and Sewer System Development Fees (Ann Hardy, County Manager) Request that the Board of Commissioners adopt the Brunswick County's Water and Sewer System Development Fee Analysis prepared by Raftelis Financial Consultants, Inc. with no modifications and after receiving no comments from the 45 day public review of the analysis posted on the county's website.

No additional detail provided

Tagged Passions:Utility, utility, administrator, manager, services, development, sewer, water, finance, and Development

2.
Administration - Proposed FY 2018-2019 Annual Budget (Ann Hardy, County Manager) Request that the Board of Commissioners receive, comment on, and consider adoption of, the proposed FY 2018-2019 Annual Budget Ordinance, tax rates, compensation, fee changes, and capital improvement plan for Brunswick County.

No additional detail provided

Tagged Passions:taxes, budget, administrator, manager, capital spending, Taxes, ordinance, Capital Spending, rates, and compensation

3.
Planning - Text Amendment (UDO-18-04) (Kirstie Dixon, Planning Director) Request that, after the Public Hearing, the Board of Commissioners approve First and Second Readings to amend the Unified Development Ordinance to require Setback Certification (UDO-18-04).

No additional detail provided

Tagged Passions:hearing, ordinance, development, UDO, planning, and Development

4.
Planning - Z-763 (Kirstie Dixon, Planning Director) Request that, after the Public Hearing, the Board of Commissioners approve First and Second Readings to amend the Official Unified Development Ordinance Zoning Map from R-6000 (High Density Residential) to C-LD (Commercial Low Density) (UDO-18-763).

No additional detail provided

Tagged Passions:commercial, hearing, ordinance, development, UDO, planning, zoning, and Development

5.
Planning - Z-764 (Kirstie Dixon, Planning Director) Request that, after the Public Hearing, the Board of Commissioners approve First and Second Readings to amend the Official Unified Development Ordinance Zoning Map from R-7500 (Medium Density Residential) to C-LD (Commercial Low Density) (Z-18-764) with an associated CAMA Land Use Plan Map from LDR (Low Density Residential) to Commercial.

VIII.Administrative Report

Tagged Passions:commercial, hearing, ordinance, development, UDO, planning, zoning, and Development

1.
Administration - Organization of Staff, Appointment of Fire Marshal (Ann Hardy, County Manager) Request that the Board of Commissioners approve staff organization as follows: 1. Supervision of Fire Marshal and fire investigation services under the purview of the Director of Code Administration (Michael Slate). Appointment of Deputy Code Administrator/Fire Inspector Andrew Thompson as Deputy Code Administrator/Fire Marshal under 153A-234 with compensation adjustments of 5 effective first payroll in FY 19 and 24/7 assignment of emergency response vehicles. 2. Addition of Fire Investigation Duties to Fire Inspector positions and reclassify from grade 64 to grade 65 and emergency response vehicle when on-call 3. Transfer of 1 FTE from ES to Code Administration to Serve as a full-time Fire Inspector Investigator (no grade or compensation change and emergency response vehicle when on-call) 4. Transfer Zoning Solid Waste Enforcement to Director of Planning

Tagged Passions:Utility, utility, administrator, manager, services, appointments, compensation, emergency, solid waste, planning, and zoning

2.
Administration - Surplus Property Offers (Steve Stone, Deputy County Manager) Request that the Board of Commissioners declare parcel 173BJ022 as surplus and then consider offers that have been submitted for surplus parcels.

No additional detail provided

Tagged Passions:property, administrator, manager, and surplus

3.
Governing Body - NCACC Voting Delegate (Chairman Williams) Request that the Board of Commissioners designate Commissioner Forte as the one voting delegate to represent Brunswick County at the NCACC Annual Conference in Catawba County.

No additional detail provided

Tagged Passions:voting

4.
Utilities - South Brunswick Charter School to Highway 211 Water Line Project Notice of Award and Contract with T.A. Loving Company (John Nichols, Director of Public Utilities) Request that the Board of Commissioners approve Notice of Award, authorize associated budget amendment, and authorize the Chairman and Clerk to the Board to execute the construction contract with T.A. Loving Company for the construction of the South Brunswick Charter School to Highway 211 Water Line Project contingent on the County Attorney s review and approval of the construction contract, performance bond, payment bond, NC E-Verify Affidavit of Compliance, and insurance certificates. Staff recommends the selection of Alternate 2 for a lump sum base bid and Alternate 2 selection amount of 473,500. The Engineer s Estimate was 470,000.

IX.
Other Business/Informal Discussion

No additional detail provided

Tagged Passions:business

X.
Adjournment

Brunswick County Board of Commissioners ACTION AGENDA ITEM

Action Item V. - 1. From: Malcolm Smith

Administration - Municipal Fire Services Contracts

Tagged Passions:contract and services

Issue/Action Requested: Request that the Board of Commissioners approve Municipal Fire Services Contracts and the City of Southport Fire Contract which will include serving the Yaupon Beach fire district.

No additional detail provided

Tagged Passions:beach, contract, services, and fire departments and districts

Background/Purpose of Request: The county contracts with municipal governments of Southport, Shallotte, Oak Island, Leland, Sunset Beach and Ocean Isle Beach for fire services within their incorporated area and rural district with funding provided by fire fees under special legislation (Session Law 2017-60, House Bill 445). In prior years, the county and the municipal government executed a Standard of Assurances annually. The county attorney incorporated updated contact terms and the Standard of Assurances into the attached replacement contact. The contract was circulated to all municipal governments and minor non-substantive changes were incorporated and a consensus reached. The Yaupon Beach Volunteer Fire Department Board of Directors voted to dissolve the department and is in the process of transferring assets to the City of Southport. The Town of Caswell Beach voted to enter into a fire services agreement with the City of Southport. Staff recommends that the county enter into a contract with the City of Southport to serve the Yaupon Beach Fire District as well. All fire fees collected within the Yaupon Beach Fire District will be provided to the City of Southport with no increase in fire fees in FY 19.

Fiscal Impact: Pre-Audit Certification Required, Reviewed By Director of Fiscal Operations Approved By County Attorney: Yes
Tagged Passions:beach, contract, legal, audit, services, volunteer, fire departments and districts, funding, and rural

County Manager's Recommendation: Recommend that the Board of Commissioners approve Municipal Fire Services Contracts and the City of Southport Fire Contract which will include serving the Yaupon Beach fire district.

No additional detail provided

Tagged Passions:beach, contract, administrator, manager, services, and fire departments and districts

ATTACHMENTS: Description Municipal Fire Contract Municipal Fire Contract Southport

Tagged Passions:contract

STATE OF NORTH CAROLINA

COUNTY OFBRUNSWICK CONTRACT AND AGREEMENT
Tagged Passions:contract

THIS Contract and Agreement made and entered into this first day of September, 2018 by and

between The County of Brunswick, a North Carolina body corporate and politic, hereinafter called County, and the Town of XXXXX, , a political subdivision of the State of North Carolina,

Tagged Passions:subdivision and contract

Brunswick County, North Carolina, hereinafter called Fire Department;

WITNESSETH THAT WHEREAS, N.C.G.S. Chapter 153A authorizes Counties to enter into contracts, and to make annual appropriations of funds; and
Tagged Passions:contract, fire departments and districts, and funding

WHEREAS, N.C.G.S. Chapter 160A authorizes Municipalities to enter into contracts; and

WHEREAS, the County collects Fire Fees from its citizens in order to provide fire
Tagged Passions:contract

protection services to those citizens; and

WHEREAS, the County chooses to contract with Fire Department in order to provide those fire protection services, and for mutual assistance in fire protection services in order to increase fire defenses and to provide reserves needed to assure the community of adequate protection; NOW, THEREFORE, for and in consideration of the mutual promises and agreements herein contained, and pursuant to the general power and authority of the Fire Department to furnish firefighting services, and the general power and authority of the County

Tagged Passions:contract, services, and fire departments and districts

to provide fire protection for its inhabitants and owners of property, the parties hereto mutually

contract and agree as follows: GENERAL DUTIES The Fire Department agrees to furnish and provide continuing fire protection and
Tagged Passions:property, contract, and fire departments and districts

related services to all properties lying within its designated fire response territorial limits, upon

the call of any resident, property owner, other person, or agency. All firefighting equipment, related services equipment, and personnel necessary and

Tagged Passions:property, personnel, services, and equipment

proper for the performance of this contract and Agreement shall be provided by the Fire

Department at its sole cost and expense, and all persons engaged in fighting fires or in related services pursuant to the provisions of this Contract and Agreement shall be subject to the exclusive control, direction and supervision, of the Fire Department. Except as noted herein below, the County shall not have any right or power with respect to the employment, control, direction, supervision, suspension or discharge of any person who may engage in firefighting or related services imposed by the provisions of the Contract and Agreement upon the Fire Department in furnishing firefighting and related services to the County for the benefit of its residents and property owners. MUTUAL AID
Tagged Passions:property, contract, services, mutual aid, fire departments and districts, employment, and performance

THAT WHEREAS, the General Assembly of North Carolina did enact into law an act to

authorize mutual aid assistance between fire departments whereby full authority may be exercised for fire departments to send firefighters and apparatus beyond the territorial limits which they normally serve, said act having been codified as G.S. 58-83-1; WHEREAS, the purpose of this agreement is to provide each department within the county through this contract, a pre-determined plan by which each of the departments might render automatic aid or mutual aid to the other in the case of conflagration, holocaust, civil disorder, or natural disaster, any of which demand fire services to a degree beyond the existing capabilities of a department; WHEREAS, it is deemed to be in the public interest for the departments within the county to enter into an agreement for mutual assistance in fire protection and in order to increase
Tagged Passions:contract, services, mutual aid, and fire departments and districts

fire defenses and to assure proper fire control, as well as providing reserves needed to assure the

No additional detail provided

community of adequate protection;

WHEREAS, by action of the (Governing Body) of the Department this agreement for automatic aid or mutual aid assistance was duly authorized; NOW THEREFORE, in consideration of the mutual covenants contained herein by the
Tagged Passions:mutual aid

COUNTY OF BRUNSWICK and the FIRE DEPARTMENTS OF BRUNSWICK

COUNTY, it is hereby agreed as follows: Upon notification by another fire department, Emergency Management Department, Fire

Tagged Passions:emergency and fire departments and districts

Marshal, or other agency that an emergency does in fact exist and Fire Department's

automatic aid or mutual aid is needed, the Chief (hereafter also including any other fire

Tagged Passions:mutual aid, emergency, and fire departments and districts

officer or person delegated that authority by said Chief) shall have the implicit authority to

order such available apparatus, equipment, and personnel as may be required to respond to assist the requesting agency. After determining that the automatic aid or mutual aid request may be honored without impairing the Fire Department s capacity to provide protection within its own jurisdiction, the Chief may take such steps, as he/she deems appropriate to furnish the requested aid. It shall be the responsibility of the Fire Department to assure that all personnel

Tagged Passions:personnel, equipment, mutual aid, and fire departments and districts

responding to the request for automatic aid or mutual aid are trained, responsible persons. The

conduct and actions of said responding personnel shall remain the obligation and
Tagged Passions:personnel and mutual aid

responsibility of the responding Fire Department. In addition, it shall be the responsibility of

the Chief of the Fire Department to assure that each piece of responding apparatus and equipment is operational and capable of functioning properly for that type of apparatus or equipment. Fire Department shall assume all liability and responsibility for the death or injury to
Tagged Passions:equipment and fire departments and districts

any of its own personnel while responding to the request for automatic or mutual aid.

Fire Department shall assume all liability and responsibility for damage to, or caused by, its own apparatus and equipment while en route to or from an automatic or mutual aid request. Agency requesting automatic or mutual aid shall have no liability nor responsibility for the personal property of Fire Department personnel if said property is lost, stolen, damaged, or
Tagged Passions:property, personnel, equipment, mutual aid, and fire departments and districts

destroyed while those personnel are performing their duties under the automatic or mutual aid

response terms contained herein. Fire Department shall assume no liability or responsibility for property damaged or
Tagged Passions:property, personnel, mutual aid, and fire departments and districts

destroyed at the actual scene or any automatic or mutual aid response due to the fire

fighting and/or rescue operations, fire control tactics, and strategy or other operations as may be required or ordered; all such liability and responsibility shall rest solely with the requesting agency and within whose boundaries the property shall exist, or the incident occurred. Fire Department shall assume all costs of salaries, wages, bonuses, or other compensation for its own personnel that respond to a automatic or mutual aid dispatch under the terms of this Contract and Agreement, and Fire Department shall also assume all costs involving the use of apparatus, equipment, and tools used specifically in response to the request for automatic or mutual aid, and Fire Department shall make no charge for such
Tagged Passions:strategic, property, contract, personnel, compensation, equipment, mutual aid, fire departments and districts, and 911

use to the agency requesting the automatic or mutual aid assistance. However, any special

Tagged Passions:mutual aid

extinguishing agents, other than water, provided by the Fire Department from its own supply

shall be paid for by the requesting agency, upon receipt of an itemized statement of costs for such extinguishing agents. The Chief of the agency requesting assistance shall in all instances be in command of the emergency as to the aspects of strategy, fire control tactics, and/or overall direction of the

Tagged Passions:Utility, utility, strategic, emergency, fire departments and districts, and water

operations. All orders or directions regarding the operations and personnel of the automatic aid

or mutual aid Fire Department shall be relayed to the Officer of the Fire Department present at that incident and in command of that department.
Tagged Passions:personnel, mutual aid, and fire departments and districts

When Fire Department personnel are sent to another district pursuant to this Contract

No additional detail provided

Tagged Passions:contract, personnel, and fire departments and districts

and Agreement, the jurisdiction, rights, authority, privileges, and immunities, including

coverage under Workman's Compensation Laws, which said personnel have in the Fire Department, shall be extended to the areas outside the normal response territorial limits, when
Tagged Passions:personnel and compensation

said personnel are acting within the scope of the authority conferred by this Contract and

Agreement.
Tagged Passions:contract and personnel

In Fire Department where their districts have been extended to a six mile district, the

No additional detail provided

Tagged Passions:fire departments and districts

Fire Department that joins that district will automatically be dispatched under the automatic

aid agreement of this Contract and Agreement. Upon dispatch, that Fire Department who is

Tagged Passions:contract, fire departments and districts, and 911

providing automatic aid will send a minimum of one engine with 1,000 gallons of water and

adequate personnel.
Tagged Passions:Utility, utility, personnel, and water

CONDITIONS TO RECEIVE FUNDS

Tagged Passions:funding

1.
A roster of personnel, including their fire and rescue certifications, shall be provided

quarterly.

Tagged Passions:personnel

2.
The Fire Department will submit promptly to the County Manager any information

Tagged Passions:administrator, manager, and fire departments and districts

requested related to any services which use County fire fees.

No additional detail provided

Tagged Passions:services

3.
The Fire Department shall conduct pre-fire plans on all structures other than one and two-

Tagged Passions:fire departments and districts

family dwellings within their response districts.

No additional detail provided

4.
Each Fire Department shall have an adopted standard operating guideline that addresses

the appropriate number of firefighters needed on all types of fire calls. The Fire Department shall adhere to the response criteria set forth by the North Carolina

Tagged Passions:fire departments and districts

Department of Insurance and associated 9S rating criteria. Should the Brunswick County

Tagged Passions:insurance

Fire Commission and/or Board of Commissioners adopt new standards, those standards

shall control to the extent they are more stringent than the 9S rating criteria. The Fire Department shall provide a copy of its standard operating guidelines and any amendments thereto.
Tagged Passions:boards and commissions

5.
The Fire Department officer in charge at all fire scenes shall attempt to determine the

origin and cause of every fire. When the officer cannot determine the origin and cause of the fire or if the cause of the fire is suspected to be arson in nature, the officer in charge
Tagged Passions:fire departments and districts

shall request the appropriate agency having jurisdiction to assist. The Fire Department

should provide whatever assistance is needed to assist the agency having jurisdiction at the fire scene.
Tagged Passions:fire departments and districts

6.
The Fire Department shall be NIMS compliant and adhere to any local, state or federal

guidelines regarding Incident Command.
Tagged Passions:fire departments and districts

7.
The Fire Department shall take under advisement any recommendations of the Brunswick

County Fire Protection Oversight Committee.
Tagged Passions:fire departments and districts

8.
The Fire Department shall prepare an annual budget based on anticipated revenues and

Tagged Passions:budget and fire departments and districts

shall submit the budget to the county for processing and approval according to the

Tagged Passions:budget

county s regular budget calendar. The budget and recommended fire fees shall have the

Tagged Passions:budget

approval of the department s Town Council prior to submission to the County.

Tagged Passions:council

9.
The County may audit the Fire Department s financial records upon reasonable notice to

the Fire Department. Any fees collected by the county will be withheld until all fiscal issues are resolved to the satisfaction of the County Finance Officer.

Tagged Passions:audit, fire departments and districts, and finance

10.
The Fire Department will use the County supplied Emergency Reporting software for

NFIRS incident reporting and will allow County access to their records via Emergency Reporting login.
Tagged Passions:information technology, emergency, fire departments and districts, and Information Technology

11.
The Fire Department that chooses to operate a Medical Responder program shall adhere

Tagged Passions:fire departments and districts and program

to EMS system guidelines established for the operation of Medical Responder programs

in Brunswick County and shall adhere to the Brunswick County EMS System Continuing Education Program.
Tagged Passions:EMS, education, and program

12.
The Fire Department shall maintain an up to date membership with the North Carolina

State Firemen s Association and shall ensure that all members have acquired the mandated minimum training hours as required per year to remain on the roster.
Tagged Passions:training and fire departments and districts

13.
The County shall have the right to inspect, examine, and make copies of such operational

records it requests as may assist the County in its evaluation of the effectiveness of the

department and the provision of fire services to the County generally. Such operational

information may include, but is not limited to, Emergency Reporting Access, call volumes, staffing on duty, staffing on scene, response time, rosters of employees and volunteers, and information the County deems necessary to conduct a study of fire
Tagged Passions:human resources, services, volunteer, and emergency

service delivery methods in the County.

COMPENSATION AND AUDIT As full compensation from Brunswick County for services to be rendered by Fire

Tagged Passions:audit, services, and compensation

Department as herein provided, the County agrees to make payments to Fire Department in the

No additional detail provided

Tagged Passions:fire departments and districts

sum as set by the Brunswick County Board of Commissioners for each fiscal year to be advanced

No additional detail provided

in quarterly payments beginning with the first quarter after July 1, 2018.

FIRE FEE EXPENDITURES AND PROPERTY DISPOSAL

All Fire Fees shall be utilized strictly for the operation, maintenance and capital outlay needs of the Fire Department. Any item acquired using Fire Fees by the Fire Department shall become the property of that Fire Department (and titled to that Fire Department when applicable).

Tagged Passions:property and fire departments and districts

No Fire Department resources procured with fire fees may be used for personal purposes or

for the benefit of any board members, paid staff, or volunteer staff. In the event the Fire

Tagged Passions:volunteer, fire departments and districts, and events

Department deems a piece of equipment necessary to sell or dispose of, the department shall

offer it for sale to other Brunswick County fire departments or to the County prior to offering the equipment to outside agencies. Any proceeds obtained from the sale of surplus property acquired with any Fire Fees shall be used only for the same purpose as Fire Fees. A breach of this section shall result in the withholding of fire fees in an amount equal to the
Tagged Passions:property, surplus, equipment, fire departments and districts, and sale

value of the breach as determined by the County Finance Director.

TERM
Tagged Passions:finance

This Contract and Agreement shall be valid until June 30, 2019 and shall automatically

renew for terms of one year following the County fiscal year cycle until notice of termination is

Tagged Passions:contract

provided pursuant to this contract.

No additional detail provided

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TERMINATION OF CONTRACT

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Each party shall have the right to terminate this contract at the end of the term without

cause by giving the other party one hundred twenty (120) days written notice of termination.

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Each party shall have the right to terminate this contract with cause by giving the other

party sixty (60) days written notice of termination

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EVENT OF A BREACH

Unless otherwise stated herein, in the event of a breach of any provision of this contract by the Fire Department, the department shall be notified and provided thirty (30) days to cure the
Tagged Passions:contract, fire departments and districts, and events

breach. Failure to cure within thirty (30) days shall result in the immediate suspension of

funding. NOTIFICATIONS

Tagged Passions:funding

Notifications pursuant to this agreement shall be in writing to the following:

Brunswick County Town of c/o County Manager c/o P.O. Box 248 Bolivia, NC 28422 MISCELLANEOUS PROVISIONS

Tagged Passions:administrator and manager

Entire Agreement. This writing contains the entire agreement between the parties. No

representations were made or relied upon by either party other than those that are expressly set forth. This agreement may not be amended or modified except in a subsequent written agreement

duly executed by each of the parties.

Controlling Law. The validity, interpretation, and performance of this agreement shall be

Tagged Passions:performance

controlled by and construed under the laws of the State of North Carolina. The parties hereby

submit to jurisdiction and venue in the courts of Brunswick County, North Carolina. E-Verify. Pursuant to G.S. 143-48.5 and G.S. 147-33.95(g), the undersigned hereby

Tagged Passions:legal and court

certifies that the Contractor named below, and the Contractor s subcontractors, complies with the

requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for

each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system. E-Verify System Link: www.uscis.gov.
Tagged Passions:Immigration

Non-Waiver of Rights. It is agreed that either party s failure to insist upon the strict

performance of any provision of this contract or to exercise any right based upon a breach, shall not

constitute a waiver of any rights under this contract. IN WITNESS WHEREOF, the County has caused this Contract and Agreement to be executed in its name by its chairman of the Board of County Commissioners, attested to by the
Tagged Passions:contract and performance

Clerk to the Board and the County Seal affixed hereto, all by authority duly given by the

Board of Commissioners of the County of Brunswick.

IN WITNESS WHEREOF, Town of XXXX has caused this document to be executed

in its name by its Mayor, attested to by the T o w n C l e r k and its Seal to be affixed hereto, all by authority duly given by its Town Council as of the day and year first above written.
Tagged Passions:council

STATE OF NORTH CAROLINA

COUNTY OFBRUNSWICK CONTRACT AND AGREEMENT
Tagged Passions:contract

THIS Contract and Agreement made and entered into this first day of July, 2018 by and between

The County of Brunswick, a North Carolina body corporate and politic, hereinafter called

Tagged Passions:contract

County, and the City of Southport, a political subdivision of the State of North Carolina,

Tagged Passions:subdivision

Brunswick County, North Carolina, hereinafter called Fire Department;

WITNESSETH THAT WHEREAS, N.C.G.S. Chapter 153A authorizes Counties to enter into contracts, and to make annual appropriations of funds; and
Tagged Passions:contract, fire departments and districts, and funding

WHEREAS, N.C.G.S. Chapter 160A authorizes Municipalities to enter into contracts; and

WHEREAS, the County collects Fire Fees from its citizens in order to provide fire
Tagged Passions:contract

protection services to those citizens; and

WHEREAS, the County chooses to contract with Fire Department in order to provide those fire protection services, and for mutual assistance in fire protection services in order to increase fire defenses and to provide reserves needed to assure the community of adequate protection; NOW, THEREFORE, for and in consideration of the mutual promises and agreements herein contained, and pursuant to the general power and authority of the Fire Department to furnish firefighting services, and the general power and authority of the County

Tagged Passions:contract, services, and fire departments and districts

to provide fire protection for its inhabitants and owners of property, the parties hereto mutually

contract and agree as follows: GENERAL DUTIES The Fire Department agrees to furnish and provide continuing fire protection and
Tagged Passions:property, contract, and fire departments and districts

related services to all properties lying within its designated fire response territorial limits, upon

the call of any resident, property owner, other person, or agency. The City shall serve the area including the Southport Fire District as well as the Yaupon Beach Fire District. All firefighting equipment, related services equipment, and personnel necessary and

Tagged Passions:beach, property, personnel, services, equipment, and fire departments and districts

proper for the performance of this contract and Agreement shall be provided by the Fire

Department at its sole cost and expense, and all persons engaged in fighting fires or in related services pursuant to the provisions of this Contract and Agreement shall be subject to the exclusive control, direction and supervision, of the Fire Department. Except as noted herein below, the County shall not have any right or power with respect to the employment, control, direction, supervision, suspension or discharge of any person who may engage in firefighting or related services imposed by the provisions of the Contract and Agreement upon the Fire Department in furnishing firefighting and related services to the County for the benefit of its residents and property owners. MUTUAL AID
Tagged Passions:property, contract, services, mutual aid, fire departments and districts, employment, and performance

THAT WHEREAS, the General Assembly of North Carolina did enact into law an act to

authorize mutual aid assistance between fire departments whereby full authority may be exercised for fire departments to send firefighters and apparatus beyond the territorial limits which they normally serve, said act having been codified as G.S. 58-83-1; WHEREAS, the purpose of this agreement is to provide each department within the county through this contract, a pre-determined plan by which each of the departments might render automatic aid or mutual aid to the other in the case of conflagration, holocaust, civil disorder, or natural disaster, any of which demand fire services to a degree beyond the existing capabilities of a department; WHEREAS, it is deemed to be in the public interest for the departments within the county to enter into an agreement for mutual assistance in fire protection and in order to increase
Tagged Passions:contract, services, mutual aid, and fire departments and districts

fire defenses and to assure proper fire control, as well as providing reserves needed to assure the

No additional detail provided

community of adequate protection;

WHEREAS, by action of the (Governing Body) of the Department this agreement for automatic aid or mutual aid assistance was duly authorized; NOW THEREFORE, in consideration of the mutual covenants contained herein by the
Tagged Passions:mutual aid

COUNTY OF BRUNSWICK and the FIRE DEPARTMENTS OF BRUNSWICK

COUNTY, it is hereby agreed as follows: Upon notification by another fire department, Emergency Management Department, Fire

Tagged Passions:emergency and fire departments and districts

Marshal, or other agency that an emergency does in fact exist and Fire Department's

automatic aid or mutual aid is needed, the Chief (hereafter also including any other fire

Tagged Passions:mutual aid, emergency, and fire departments and districts

officer or person delegated that authority by said Chief) shall have the implicit authority to

order such available apparatus, equipment, and personnel as may be required to respond to assist the requesting agency. After determining that the automatic aid or mutual aid request may be honored without impairing the Fire Department s capacity to provide protection within its own jurisdiction, the Chief may take such steps, as he/she deems appropriate to furnish the requested aid. It shall be the responsibility of the Fire Department to assure that all personnel

Tagged Passions:personnel, equipment, mutual aid, and fire departments and districts

responding to the request for automatic aid or mutual aid are trained, responsible persons. The

conduct and actions of said responding personnel shall remain the obligation and
Tagged Passions:personnel and mutual aid

responsibility of the responding Fire Department. In addition, it shall be the responsibility of

the Chief of the Fire Department to assure that each piece of responding apparatus and equipment is operational and capable of functioning properly for that type of apparatus or equipment. Fire Department shall assume all liability and responsibility for the death or injury to
Tagged Passions:equipment and fire departments and districts

any of its own personnel while responding to the request for automatic or mutual aid.

Fire Department shall assume all liability and responsibility for damage to, or caused by, its own apparatus and equipment while en route to or from an automatic or mutual aid request. Agency requesting automatic or mutual aid shall have no liability nor responsibility for the personal property of Fire Department personnel if said property is lost, stolen, damaged, or
Tagged Passions:property, personnel, equipment, mutual aid, and fire departments and districts

destroyed while those personnel are performing their duties under the automatic or mutual aid

response terms contained herein. Fire Department shall assume no liability or responsibility for property damaged or
Tagged Passions:property, personnel, mutual aid, and fire departments and districts

destroyed at the actual scene or any automatic or mutual aid response due to the fire

fighting and/or rescue operations, fire control tactics, and strategy or other operations as may be required or ordered; all such liability and responsibility shall rest solely with the requesting agency and within whose boundaries the property shall exist, or the incident occurred. Fire Department shall assume all costs of salaries, wages, bonuses, or other compensation for its own personnel that respond to a automatic or mutual aid dispatch under the terms of this Contract and Agreement, and Fire Department shall also assume all costs involving the use of apparatus, equipment, and tools used specifically in response to the request for automatic or mutual aid, and Fire Department shall make no charge for such
Tagged Passions:strategic, property, contract, personnel, compensation, equipment, mutual aid, fire departments and districts, and 911

use to the agency requesting the automatic or mutual aid assistance. However, any special

Tagged Passions:mutual aid

extinguishing agents, other than water, provided by the Fire Department from its own supply

shall be paid for by the requesting agency, upon receipt of an itemized statement of costs for such extinguishing agents. The Chief of the agency requesting assistance shall in all instances be in command of the emergency as to the aspects of strategy, fire control tactics, and/or overall direction of the

Tagged Passions:Utility, utility, strategic, emergency, fire departments and districts, and water

operations. All orders or directions regarding the operations and personnel of the automatic aid

or mutual aid Fire Department shall be relayed to the Officer of the Fire Department present at that incident and in command of that department.
Tagged Passions:personnel, mutual aid, and fire departments and districts

When Fire Department personnel are sent to another district pursuant to this Contract

No additional detail provided

Tagged Passions:contract, personnel, and fire departments and districts

and Agreement, the jurisdiction, rights, authority, privileges, and immunities, including

coverage under Workman's Compensation Laws, which said personnel have in the Fire Department, shall be extended to the areas outside the normal response territorial limits, when
Tagged Passions:personnel and compensation

said personnel are acting within the scope of the authority conferred by this Contract and

Agreement.
Tagged Passions:contract and personnel

In Fire Department where their districts have been extended to a six mile district, the

No additional detail provided

Tagged Passions:fire departments and districts

Fire Department that joins that district will automatically be dispatched under the automatic

aid agreement of this Contract and Agreement. Upon dispatch, that Fire Department who is

Tagged Passions:contract, fire departments and districts, and 911

providing automatic aid will send a minimum of one engine with 1,000 gallons of water and

adequate personnel.
Tagged Passions:Utility, utility, personnel, and water

CONDITIONS TO RECEIVE FUNDS

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1.
A roster of personnel, including their fire and rescue certifications, shall be provided

quarterly.

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2.
The Fire Department will submit promptly to the County Manager any information

Tagged Passions:administrator, manager, and fire departments and districts

requested related to any services which use County fire fees.

No additional detail provided

Tagged Passions:services

3.
The Fire Department shall conduct pre-fire plans on all structures other than one and two-

Tagged Passions:fire departments and districts

family dwellings within their response districts.

No additional detail provided

4.
Each Fire Department shall have an adopted standard operating guideline that addresses

the appropriate number of firefighters needed on all types of fire calls. The Fire Department shall adhere to the response criteria set forth by the North Carolina

Tagged Passions:fire departments and districts

Department of Insurance and associated 9S rating criteria. Should the Brunswick County

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Fire Commission and/or Board of Commissioners adopt new standards, those standards

shall control to the extent they are more stringent than the 9S rating criteria. The Fire Department shall provide a copy of its standard operating guidelines and any amendments thereto.
Tagged Passions:boards and commissions

5.
The Fire Department officer in charge at all fire scenes shall attempt to determine the

origin and cause of every fire. When the officer cannot determine the origin and cause of the fire or if the cause of the fire is suspected to be arson in nature, the officer in charge
Tagged Passions:fire departments and districts

shall request the appropriate agency having jurisdiction to assist. The Fire Department

should provide whatever assistance is needed to assist the agency having jurisdiction at the fire scene.
Tagged Passions:fire departments and districts

6.
The Fire Department shall be NIMS compliant and adhere to any local, state or federal

guidelines regarding Incident Command.
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7.
The Fire Department shall take under advisement any recommendations of the Brunswick

County Fire Protection Oversight Committee.
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8.
The Fire Department shall prepare an annual budget based on anticipated revenues and

Tagged Passions:budget and fire departments and districts

shall submit the budget to the county for processing and approval according to the

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county s regular budget calendar. The budget and recommended fire fees shall have the

Tagged Passions:budget

approval of the department s City Council prior to submission to the County.

Tagged Passions:council

9.
The County may audit the Fire Department s financial records upon reasonable notice to

the Fire Department. Any fees collected by the county will be withheld until all fiscal issues are resolved to the satisfaction of the County Finance Officer.

Tagged Passions:audit, fire departments and districts, and finance

10.
The Fire Department will use the County supplied Emergency Reporting software for

NFIRS incident reporting and will allow County access to their records via Emergency Reporting login.
Tagged Passions:information technology, emergency, fire departments and districts, and Information Technology

11.
The Fire Department that chooses to operate a Medical Responder program shall adhere

Tagged Passions:fire departments and districts and program

to EMS system guidelines established for the operation of Medical Responder programs

in Brunswick County and shall adhere to the Brunswick County EMS System Continuing Education Program.
Tagged Passions:EMS, education, and program

12.
The Fire Department shall maintain an up to date membership with the North Carolina

State Firemen s Association and shall ensure that all members have acquired the mandated minimum training hours as required per year to remain on the roster.
Tagged Passions:training and fire departments and districts

13.
The County shall have the right to inspect, examine, and make copies of such operational

records it requests as may assist the County in its evaluation of the effectiveness of the

department and the provision of fire services to the County generally. Such operational

information may include, but is not limited to, Emergency Reporting Access, call volumes, staffing on duty, staffing on scene, response time, rosters of employees and volunteers, and information the County deems necessary to conduct a study of fire
Tagged Passions:human resources, services, volunteer, and emergency

service delivery methods in the County.

COMPENSATION AND AUDIT As full compensation from Brunswick County for services to be rendered by Fire

Tagged Passions:audit, services, and compensation

Department as herein provided, the County agrees to make payments to Fire Department in the

No additional detail provided

Tagged Passions:fire departments and districts

sum as set by the Brunswick County Board of Commissioners for each fiscal year to be advanced

No additional detail provided

in quarterly payments beginning with the first quarter after July 1, 2018.

FIRE FEE EXPENDITURES AND PROPERTY DISPOSAL

All Fire Fees shall be utilized strictly for the operation, maintenance and capital outlay needs of the Fire Department. Any item acquired using Fire Fees by the Fire Department shall become the property of that Fire Department (and titled to that Fire Department when applicable).

Tagged Passions:property and fire departments and districts

No Fire Department resources procured with fire fees may be used for personal purposes or

for the benefit of any board members, paid staff, or volunteer staff. In the event the Fire

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Department deems a piece of equipment necessary to sell or dispose of, the department shall

offer it for sale to other Brunswick County fire departments or to the County prior to offering the equipment to outside agencies. Any proceeds obtained from the sale of surplus property acquired with any Fire Fees shall be used only for the same purpose as Fire Fees. A breach of this section shall result in the withholding of fire fees in an amount equal to the
Tagged Passions:property, surplus, equipment, fire departments and districts, and sale

value of the breach as determined by the County Finance Director.

TERM
Tagged Passions:finance

This Contract and Agreement shall be valid until June 30, 2019 and shall automatically

renew for terms of one year following the County fiscal year cycle until notice of termination is

Tagged Passions:contract

provided pursuant to this contract.

No additional detail provided

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TERMINATION OF CONTRACT

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Each party shall have the right to terminate this contract at the end of the term without

cause by giving the other party one hundred twenty (120) days written notice of termination.

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Each party shall have the right to terminate this contract with cause by giving the other

party sixty (60) days written notice of termination

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EVENT OF A BREACH

Unless otherwise stated herein, in the event of a breach of any provision of this contract by the Fire Department, the department shall be notified and provided thirty (30) days to cure the
Tagged Passions:contract, fire departments and districts, and events

breach. Failure to cure within thirty (30) days shall result in the immediate suspension of

funding. NOTIFICATIONS

Tagged Passions:funding

Notifications pursuant to this agreement shall be in writing to the following:

Brunswick County City of Southport c/o County Manager c/o P.O. Box 248 Bolivia, NC 28422 MISCELLANEOUS PROVISIONS

Tagged Passions:administrator and manager

Entire Agreement. This writing contains the entire agreement between the parties. No

representations were made or relied upon by either party other than those that are expressly set forth. This agreement may not be amended or modified except in a subsequent written agreement

duly executed by each of the parties.

Controlling Law. The validity, interpretation, and performance of this agreement shall be

Tagged Passions:performance

controlled by and construed under the laws of the State of North Carolina. The parties hereby

submit to jurisdiction and venue in the courts of Brunswick County, North Carolina. E-Verify. Pursuant to G.S. 143-48.5 and G.S. 147-33.95(g), the undersigned hereby

Tagged Passions:legal and court

certifies that the Contractor named below, and the Contractor s subcontractors, complies with the

requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for

each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system. E-Verify System Link: www.uscis.gov.
Tagged Passions:Immigration

Non-Waiver of Rights. It is agreed that either party s failure to insist upon the strict

performance of any provision of this contract or to exercise any right based upon a breach, shall not

constitute a waiver of any rights under this contract. IN WITNESS WHEREOF, the County has caused this Contract and Agreement to be executed in its name by its chairman of the Board of County Commissioners, attested to by the
Tagged Passions:contract and performance

Clerk to the Board and the County Seal affixed hereto, all by authority duly given by the

Board of Commissioners of the County of Brunswick.

IN WITNESS WHEREOF, City of Southport has caused this document to be executed

in its name by its Mayor, attested to by the C i t y C l e r k and its Seal to be affixed hereto, all by authority duly given by its City Council as of the day and year first above written. ATTEST: THE COUNTY OF BRUNSWICK ___________________________________ By: _______________________________
Tagged Passions:council

Clerk to the Board Frank Williams

Chairman (SEAL) ATTEST: CITY OF SOUTHPORT ____________________________________ By: ______________________________ City Clerk J.V. Dove Mayor (SEAL) This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. ____________________________________ Julie Miller, Director of Fiscal Operations Brunswick County Brunswick County Board of Commissioners ACTION AGENDA ITEM
Tagged Passions:budget

Action Item V. - 2. From: Eileen L. Gardner, Risk Manager

Administration - Liability and Property Insurance Renewal for FY 18-19

Tagged Passions:property, manager, risk, and insurance

Issue/Action Requested: Request that the Board of Commissioners approve the renewal proposal for Liability and Property Insurance for FY 2018-19 with the NCACC Risk Management Pool.

No additional detail provided

Tagged Passions:property, risk, and insurance

Background/Purpose of Request: The NCACC has provided a Liability and Property Insurance renewal quote for FY 2018-19. Based on the underwriter's review of the County's exposures (property values, fleet size, law enforcement activity and total budget), the total premium contribution is 1,543,156. This reflects an increase of approximately 6 over last years' premium contribution of 1,454,743. The increase is directly related to property exposures and current market rates.

Fiscal Impact: Pre-Audit Certification Required, Reviewed By Director of Fiscal Operations Funds available upon approval of the FY 19 budget. Approved By County Attorney: Yes
Tagged Passions:property, legal, budget, audit, public safety, rates, funding, market, and insurance

County Manager's Recommendation: Recommend that the Board of Commissioners approve the renewal proposal for Liability and Property Insurance for FY 2018-19 with the NCACC Risk Management Pools.

ATTACHMENTS: Description Proposed FY 18-19 LP Docs Brunswick County Board of Commissioners ACTION AGENDA ITEM

Tagged Passions:property, administrator, manager, risk, and insurance

Action Item V. - 3. From: Andrea White

No additional detail provided

Administration - Letter Opposing the Release of Methyl Bromide

No additional detail provided

Issue/Action Requested: Request that the Board of Commissioners approve a letter to the NC Division of Air Quality opposing the release of methyl bromide into the atmosphere in the Delco/Riegelwood area of Columbus County.

No additional detail provided

Background/Purpose of Request: The Board received a report, at the May 10, 2018 Goals and Budget Workshop, on a request by Malec Brothers Transport, LLC for a new air quality permit up to 140 tons to start a fumigation facility in Columbus County. If the permit is issued, it will allow 140 tons of methyl bromide to be released into the atmosphere in the Delco/Riegelwood area of Columbus County. Citing the safety of the citizens, the Columbus County Board of Commissioners provided a letter to the NC Division of Air Quality requesting that the permit not be issued. Staff recommends that our Board of Commissioners provide a similar letter also requesting that the permit not be issued.

Fiscal Impact: Not Applicable Approved By County Attorney: Yes
Tagged Passions:legal, budget, and facility

County Manager's Recommendation: Recommend that the Board of Commissioners approve a letter to the NC Division of Air Quality opposing the release of methyl bromide into the atmosphere in the Delco/Riegelwood area of Columbus County.

No additional detail provided

Tagged Passions:administrator and manager

ATTACHMENTS: Description Columbus County Letter Opposing the Release of Methyl Bromide Brunswick County Letter Opposing the Release of Methyl Bromide

Brunswick County Board of Commissioners ACTION AGENDA ITEM

Action Item V. - 4. From: Andrea White

No additional detail provided

Administration - Letter Supporting the City of Wilmington's Application for a Grant from FRA

No additional detail provided

Tagged Passions:grant

Issue/Action Requested: Request that the Board of Commissioners approve a letter of support for the City of Wilmington's application for a grant from FRA (Federal Railroad Administration) for their Rail Realignment Project.

No additional detail provided

Tagged Passions:transportation and grant

Background/Purpose of Request: The City of Wilmington is seeks support for their application for a grant from FRA for their Rail Realignment Project. The project will relocate the freight use of the Wilmington beltline rail from the center of the congested heart of the City to the west side of the Cape Fear River, through less inhabited areas, to provide a direct access from the Port of Wilmington to the CSX Davis Railyard. The new route will provide significant new economic development opportunities for shipping from surrounding counties and the Southeast U.S. to the Port of Wilmington.

The removal of freight use will provide an opportunity for re-purpose of the right-of-way to alternative transportation, providing accessible, affordable housing and congestion relief. It can also provide a public transit link between the City of Wilmington and the northern part of Brunswick County, linking two more urban developed areas. Fiscal Impact: Not Applicable Approved By County Attorney: Yes Advisory Board Recommendation: Not Applicable
Tagged Passions:Public Transit, transportation, legal, development, watershed, traffic, grant, economic development, Development, and housing

County Manager's Recommendation: Recommend that the Board of Commissioners approve a letter of support for the City of Wilmington's application for a grant from FRA (Federal Railroad Administration) for their Rail Realignment Project.

No additional detail provided

Tagged Passions:transportation, administrator, manager, and grant

ATTACHMENTS: Description Letter of Support for the City of Wilmington's Grant Application for the Rail Realignment Project

Brunswick County Board of Commissioners ACTION AGENDA ITEM
Tagged Passions:transportation and grant

Action Item V. - 5. From: Eileen L. Gardner, Risk Manager

Administration - Worker's Compensation Insurance Renewal FY 18-19

Tagged Passions:manager, compensation, risk, and insurance

Issue/Action Requested: Request that the Board of Commissioners approve workers compensation claims management services and excess insurance coverage for FY 2018- 19 with PMA Management, Inc. and USI Insurance Services National, Inc. (formerly Wells Fargo Insurance Services of North Carolina).

No additional detail provided

Tagged Passions:services, compensation, and insurance

Background/Purpose of Request: The County will continue to manage a self-insured worker's compensation program partnering with USI Insurance Services National, Inc. (formerly Wells Fargo Insurance Services of North Carolina) and PMA Management, Inc. The broker, USI Insurance Services, Inc., will provide excess coverage for each occurrence over 500,000/ 600,000 (employees/LEO) and loss prevention training for employees. PMA will provide claims administration, financial management, claims review and reporting software for a combined total cost of 197,807. This presents a decrease of approximately 1,000 compared to last years' cost of 198,824. The decrease is attributed to the total payroll and overall market stability. This renewal proposal provides a two-year rate guarantee as well. Brunswick County continues to have a strong safety culture with employee participation and management support, creating a favorable rate renewal for FY 18-19.

Fiscal Impact: Pre-Audit Certification Required, Reviewed By Director of Fiscal Operations Funds available upon approval of the FY 19 budget Approved By County Attorney: Yes
Tagged Passions:legal, budget, audit, services, information technology, compensation, training, funding, market, Information Technology, insurance, program, and finance

County Manager's Recommendation: Recommend that the Board approves the renewal proposal for worker's compensation claims management and excess insurance with PMA Management, Inc. and USI Insurance Services Inc. for FY 2018- 19.

No additional detail provided

Tagged Passions:administrator, manager, services, compensation, and insurance

ATTACHMENTS: Description Worker's Comp Proposal FY 18-19

Brunswick County Board of Commissioners ACTION AGENDA ITEM

Action Item V. - 6. From: Steve Stone, Deputy County Manager

Administration - Removal and Disposal of NC Forestry Service Trailer

Tagged Passions:Forestry, administrator, and manager

Issue/Action Requested: Request that the Board of Commissioners consider authorizing Operations Services staff to demolish, remove and dispose of a surplus and unusable trailer on NC Forestry Service property at 101 Andrew Jackson Highway (US 74/76.)

No additional detail provided

Tagged Passions:property, Forestry, services, and surplus

Background/Purpose of Request: The NC Forestry Service, one of our partner agencies, has requested that the County assist the Service with the demolition, removal and disposal of an unusable trailer on their fire tower property located just off US 74/76. The total of the in-house labor and equipment costs and the value of waived tipping fees should be no more than 3,300.

Fiscal Impact: Reviewed By Director of Fiscal Operations Approved By County Attorney: Yes
Tagged Passions:property, demolition, Forestry, legal, Cell tower, equipment, and cell tower

County Manager's Recommendation: Recommend that the Board of Commissioners consider authorizing Operations Services staff to demolish, remove and dispose of a surplus and unusable trailer on NC Forestry Service property at 101 Andrew Jackson Highway (US 74/76.)

Brunswick County Board of Commissioners ACTION AGENDA ITEM

Tagged Passions:property, Forestry, administrator, manager, services, and surplus

Action Item V. - 7. From: Andrea White

No additional detail provided

Clerk to the Board - Meeting Minutes

No additional detail provided

Issue/Action Requested: Request that the Board of Commissioners approve the draft minutes from the June 4, 2018 Regular meeting.

No additional detail provided

Background/Purpose of Request:

Fiscal Impact: Reviewed By Director of Fiscal Operations Approved By County Attorney: Yes
Tagged Passions:legal

County Manager's Recommendation: Recommend that the Board of Commissioners approve the draft minutes from the June 4, 2018 Regular meeting.

No additional detail provided

Tagged Passions:administrator and manager

ATTACHMENTS: Description Draft Minutes - 2018-06-04 Regular Meeting

No additional detail provided

BRUNSWICK COUNTY BOARD OF COMMISSIONERS OFFICIAL MINUTES REGULAR MEETING

The Brunswick County Board of Commissioners met in Regular Session on the above date at 3:00 p.m., Commissioners Chambers, David R. Sandifer Administration Building, County Government Center, Bolivia, North Carolina.

PRESENT: Commissioner Frank Williams, Chairman

Commissioner Randy Thompson, Vice-Chairman Commissioner J. Martin Cooke Commissioner Pat Sykes Commissioner Mike Forte

STAFF: Ann Hardy, County Manager

Tagged Passions:administrator and manager

Steve Stone, Deputy County Manager Bob Shaver, County Attorney Julie Miller, Finance Director Andrea White, Clerk to the Board Amanda Hutcheson, PIO Capt. Mark Trull, Sheriff s Office

Board Action, containing all items in this set of minutes, is filed within the Clerk to the Board s office.
Tagged Passions:legal, administrator, manager, public safety, and finance

I.
CALL TO ORDER

No additional detail provided


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