4) Public Appearances Citizen Concerns/Comments None 5) Presentations a) 2018 NRPA Park Metrics Director Fitzsimmons said that every year municipalities throughout the country send in data to NRPA and they compile a comparative report. He showed a presentation with the report s infographic, which compared the national average in several categories to Cornelius [see attached]. While PARC s numbers are below in every area other than revenue, the Full Time Equivalent comparison has the biggest delta. 6) Director s Report Director Fitzsimmons highlighted the following items from his May 2018 report: - Special Events: We held the Cornelius 5K on May 4 with 130 runners and walkers, and raised over 6,500 for the Thompson family. There were about 40 participants at the Lake Norman Bike Expo and Community Ride on May 12 and about 2,000 participants at the Cornelius Jazz Festival on May 19. We will host Symphony in the Park at Bailey Road Park on Saturday, June 23; gates will open at 6:00 pm. Our first movie of the 2018 Outdoor Cinema Series was on June 2 with about 200 participants. The next movie is a Boat-In on July 7 at Ramsey Creek Park. - Anthony Roberts last day as Town Manager was Monday, June 4. Assistant Town Manager Andrew Grant was promoted to Town Manager, Planning Director Wayne Herron was promoted to Deputy Town Manager, and Assistant to the Town Manager Tyler Beardsley was promoted to Assistant Town Manager. - The FY19 budget was approved by the Town Board at their June 4th meeting, 5-0. PARC got 1 million for land acquisition and an additional 25,000 for upkeep and maintenance. The total for maintenance will be 150,000, half of our 300,000 request. - Enrollment for Summer Arts Recreation Camps is still higher than last year. Enrollment for Summer Sports camps is only down 19 with Huntersville s partnership withdrawal from the program, compared to last year s numbers. Summer Day Camps still have openings, though a few of the weeks are sold out. 7) PARC Commissioner Recommendations Reports a) Items to be placed on record None
moderator, Marisa Pascucci, did a wonderful job. His wife went to the Cornelius Jazz Festival and she really enjoyed it. It was a little different from the standard PARC event, seemed to attract a different group of participants, which she appreciated. 3) Commissioner Mary Wilson She attended the Beyond Walls opening and thought having the artists there was incredible. She hopes we can consider ways to draw more people and improve the event, such as making it more interactive. 4) Commissioner Carol Livingston She also attended Beyond Walls, as well as the Regional Recreation Center Stakeholders meeting and a Programs, Fees and Facilities committee meeting. 5) Commissioner Chris Kolkhorst Absent 6) Commissioner Andrew Heywood Absent 7) Commissioner Dave Rusk He attended the Beyond Walls opening and suggested that next year we
8) Commissioner Travis Dancy Absent 9) Chair Scott Higgins He reminded commissioners to send FAQ ideas to Commissioner Wilson by July 12. He participated in the Cornelius PARC 5K, went really well. The PARC Department does such a great job getting events organized. He attended the Beyond Walls opening and was disappointed that Town Commissioners did not attend. He took part in the Community Bike Ride and the Bike Expo and they have already started the planning for next year. The Cornelius Jazz Festival was really good and he volunteered in several roles, encouraged other commissioners to serve in that way whenever possible. He attended the Regional Recreation Center workshop with Commissioners Rusk and Livingston, as well as the Pre- Development, Town Board, CRTPO, budget and other meetings. c) Town Commissioner Report Commissioner Denis Bilodeau Absent 8) Old Business a) PARC Capital Improvements Director Fitzsimmons highlighted the following projects from his May 2018 report: - Antiquity Greenway is out to bid, with bids due by July 2. - ADA work at Legion Park is now complete. The parking lot, shelter, restrooms and ballfield are now accessible. - Rain has delayed completion of the new Smithville Park playground, so the opening is now set for June 21. - We have worked out the partnership with CMS for paving at Wilhelm Park: we will be paying roughly one third of the cost and they will be paying two thirds. The project will start after school is out. - The bids for the Bailey Middle School football field synthetic turf project came in below budget. The project was awarded to Astroturf, which also did the two soccer fields. Construction will begin soon and should be completed before school is back in session. b) Future Cornelius Arts Center Chair Higgins said the Town Board approved the FY19 budget at their last meeting, which included 120,000 for a fundraising firm. He has resigned from both the CAC Advisory Board and Board of Directors. c) Regional Recreation Center Commissioners Rusk and Livingston said they have had good planning meetings. So far, they have seen three designs to consider but have not yet seen costs for the three design options. Chair Higgins said the stakeholders have made good suggestions and he has been impressed by the expertise of the folks working on these designs. Director Fitzsimmons said the current plans are for the center to be about 77,000 square feet, which is not that much bigger than the Huntersville Family Fitness Center. d) Future Park Capital Funding No report. e) FY18 PARC Commission Goals Committees - Public Awareness: Commissioner Wilson distributed a draft concept of what she is working towards with the FAQ cheat sheet, just a start to develop a document that can be used to frame our messaging [see attached]. She is working on an article for Lakeside Living regarding the role of public art, highlighting Beyond Walls and other public art around Cornelius. - Programs, Fees Facilities: Commissioners Rusk and Livingston met today with PARC staff to discuss options for changing the policy for title sponsorships. Vendors liked us presenting a set price. - Regional Partnerships: Chair Higgins discussed having a deadline for the app. Perhaps having the Antiquity Greenway completion as a target would be a good choice, so we could announce it at the opening. f) Proposed FY19 Facility Rental Fees Director Fitzsimmons emailed out the fee proposal from last month s meeting for consideration and all email responses were supportive. Commissioner Livingston made a motion that PARC submit the fees as presented to the Finance Director for approval by the Town Board. Commissioner Rusk seconded and the motion passed unanimously. 9) New Business a) Discrimination/Harassment Policy Recreation Superintendent Cauble said PARC had received a grievance complaint in regards to a program with one of our contracted service providers. There was no policy in place so we had to use elements of the Town s personnel policy. He distributed a draft copy of a policy statement [see attached], with the intention of making sure that anyone we are partnered or affiliated with does not discriminate or harass participants as described in the policy. We researched other public agencies, developed a review process, and plan to place the policy and grievance form on our website. Director Fitzsimmons added that the draft policy has been reviewed by the Town s attorney. He asked that the commissioners review the policy and give any comments by Friday, June 22, then we will present it again in July for final approval. Commissioner Fouche suggested the first and appeal decision makers be different people. Chair Higgins asked if we should include an appeal beyond PARC. b) Sponsorship Policy Covered under FY18 PARC Commission Goals Committees 10) Adjournment Chair Higgins adjourned the meeting at 7:24 pm. Next Meeting Thursday, July 12, 2018 NOTE date is the 2nd Thursday in July Future Dates Thursday, August 2, 2018; Thursday, September 6, 2018; Thursday, October 4, 2018
South Bailey Greenway The County added this project to their Capital Improvement Plan for construction, which is now funded. The Town has begun developing construction drawings as part of its contribution towards the project. Under Construction Robbins Park Tennis court resurfacing is complete. Smithville Playground The project is complete. Sod was installed on June 25. James Hoyt Wilhelm Park The parking lot resurfacing is complete. BRP Football Field Artificial turf project has begun.
political affiliation or national origin and provides a mechanism for reporting and investigation of any allegations of discrimination or harassment by program participants and taking appropriate disciplinary action if inappropriate behavior is confirmed. POLICY STATEMENT The Town of Cornelius PARC Department does not discriminate against any person based on age, sex, race, color, creed, religion, sexual orientation, political affiliation or national origin in the operation, conduct, or administration of community recreation programs or its facilities. Third parties who receive a contract, permit, or similar use
PO Box 399 Cornelius, NC 2831 (704) 892-6031 The Cornelius PARC Director shall ensure that the name, office address and office telephone number of the Recreation Superintendent, or any employee responsible for carrying out compliance with this policy is published and disseminated in accordance with the provisions of this policy. GRIEVANCE PROCEDURES Any person who feels he or she has been the victim of discriminatory treatment or harassment in violation of this policy must submit a written grievance, using the Town s Grievance Form, to the PARC Director Recreation Superintendent within seven (7) calendar days of its occurrence or within seven (7) calendar days of the time the participant learns of its occurrence. The grievance form must be signed by the grievant, and include the following:
service provider will be reviewed in accordance with the grievance filed. At the discretion of the Director Recreation Superintendent, or his/her designee, certain allegations may warrant an immediate administrative suspension while the review process is ongoing or possibly termination for cause. A written response will be sent to the grievant unless the grievance is resolved to the satisfaction of the grievant during the initial review period. The described process is not intended to limit actions that are necessary by the Director, his/her designee or the Town. APPEALS PROCEDURES No administrative appeal will be allowed while any grievance is under review. Once the Director Recreation Superintendent, or his/her designee, has concluded the review of any grievance and submitted his/her written response, the grievant may submit an appeal as follows: If the alleged conduct is of such a nature that the Director Recreation Superintendent, or his/her designee, issues a suspension to the contractor, user group, or other third-party services provider OR if the alleged conduct is of such a nature that the Director Recreation Superintendent issues a termination for cause to the contractor, user group, or third-party services provider, then the contractor, user group or third-party service provider may issue an appeal either verbally or in writing to the Parks and Recreation Director
7) Cornelius PARC will guarantee a minimum life of ten years for a bench or table. If vandalism to the plaque occurs, the memorial sponsor has a choice on whether or not they will replace the plaque at their own expense (i.e., cost of new plaque est. 25). Cornelius PARC has no responsibility to replace lost or stolen plaques. If the memorial sponsor elects not
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