of Public Works to negotiate and execute each contract up to the indicated limits, negotiate and execute contract amendments up to a 20 additional contingency, approve optional yearly extensions as deemed appropriate, and negotiate and execute individual task orders for specific consulting services.
Attach any materials such as spreadsheets, powerpoint presentations, word documents, etc. Click Additional Attachment to attach more materials. Move to approve the resolution establishing position 27R01418, Building Inspector II, in the Thurston County Pay and Classification Pay Plan. Abolish position 27R00784 effective December 31,
File Attachment Attach any materials such as spreadsheets, powerpoint presentations, word documents, etc. Click Additional Attachment to attach more materials. Move to approve the appointment of Liza Marciso to the Veterans Advisory Board for the term of Liza Marciso has requesting appointment to the Veterans Advisory Board. Ms. Narciso is the
the Assistant to the Deputy Director of the agency. She has been part of the agency for the past thirteen years. Ms. Narciso has served on various advisory committees and is a current member of the Women's Veterans Advisory Board. The December 2015 Seattle Globalist featured Ms. Narciso as part of the Women's Veterans brave unemployment and homelessness article mentioning that
File Attachment Attach any materials such as spreadsheets, powerpoint presentations, word documents, etc. Click Additional Attachment to attach more materials. Move to reappoint Scott Von to the Agriculture Advisory Committee for the term of July 19, 2018 to July 19, 2020 and Bryan Fisher for the term of April 5, 2018 to April 5, 2020.
File Attachment Attach any materials such as spreadsheets, powerpoint presentations, word documents, etc. Click Additional Attachment to attach more materials. Move to reappoint Chris Leicht as a Regional Representative to the Capital Area Regional-Public
Pursuant to state code (RCW 70.95.165(3)), each county is required to establish a local solid waste advisory committee (SWAC) to assist in the development of programs and policies concerning solid waste handling and disposal and to review and comment on proposed rules, policies, and ordinances prior to adoption. The Board of County Commissioners (BoCC) has the authority to appoint members to the SWAC under Thurston County Code ( 8.22.030). Committee membership must include one commissioner or his/her representative; one elected official or his/her representative from each of the municipalities participating in the current solid waste management plan through signed interlocal agreements; one member from the port commission; one member
The Thurston County Prosecuting Attorney's Office currently uses an aging case management system that no longer meets their operational needs, and Thurston County Public Defense (TCPD) currently does not have a system that tracks their case load. This results in inefficiencies in both offices with tracking and processing cases. Both offices have determined that a unified case management system containing specific modules for each office would significantly improve business processes for the county. This collaborative approach would allow each office to share common data yet perform specific tasks independently and in a confidential manner. The purpose of this RFP is to solicit proposals for the most appropriate case management system and select the best qualified vendor to meet the business needs of the Prosecutor and TCPD. The County This AIS is complete and ready for the Clerk of the Board to include in the Board Agenda: prefers to purchase an existing system that is commercially available without major customizations, in use by other similar agencies in other jurisdictions of a similar size and complexity, and proven to operate effectively over time. The RFP will also consider integration opportunities with the case management system used by Pre-Trial Services. Representatives from both the Prosecuting Attorney's office and TCPD will participate in all phases of selecting and implementing this system. Funding for implementation of this project is included in the Central Services Application Reserve Fund that was approved by the Board of Commissioners in 2016. Ongoing maintenance costs will be included in Information Technology internal service rates and charged to the customers of the system. Date Submitted: 6/26/2018 THURSTON COUNTY _W A S H I N G T O N_ THURSTON COUNTY 2000 LAKERIDGE DRIVE SW, OLYMPIA WA 98516
The Thurston County Prosecuting Attorney s Office (hereafter referred to as Prosecuting Attorney or PAO ) and the Thurston County Public Defense (hereafter referred to as Public Defense or PD ) are seeking an information system to perform all the functions related to case management. The purpose of this RFP is to solicit proposals for the most appropriate case management system from a qualified Vendor at a firm, fixed price, including implementation services. (For the purposes of this RFP, a Vendor is a company that can provide goods and/or services to Thurston County; a Proposer is a Vendor who has submitted a response to this RFP; and a Contractor is a Vendor with whom the County has contracted for goods and/or services.) The County prefers to purchase an existing system that is commercially available without major customizations, in use by other similar agencies in other jurisdictions of a similar size and complexity, and proven to operate effectively over time. The County prefers to purchase from a Vendor who has demonstrated long-term viability as a company and a long-term commitment to customers through regular product enhancements and on-going support. The County is seeking a Vendor that provides a proven, effective, and carefully structured approach to implementation of the chosen system. In this context, implementation refers to all efforts required to provide a complete and functioning system and to prepare County personnel and system stakeholders to use it effectively. This includes technology and implementation planning, detailed design, interfaces, software integration, designing minimal software modifications, testing, training, data conversion, end user and technical documentation, project management, implementation change management, and post-implementation warranty support as described in the Statement of Work (Section 6). Although the County is requesting proposals for complete systems, including software, and services that include any, and all, third-party components, the County, at its sole discretion, may choose not to acquire all optional system components. The County may also exercise the option to procure third-party components directly, in addition to, or in lieu of, any identified in specific proposals. The County expects to fully implement the selected Case Management System by or before June 30, 2019. The County intends to award to the highest ranked Vendor that will assume financial and
Prosecuting Attorney s Office The Thurston County Prosecuting Attorney's Office seeks justice for crime victims, enforces the rights of children entitled to child support, and serves as the legal representative for Thurston County Government. With a team of 32 lawyers and 37 support staff, in 2016 the PAO filed 1606 felony cases (325 were felony domestic violence cases and 145 felony sexual assault and/or child abuse cases), 2017 misdemeanor cases (445 were misdemeanor domestic violence cases), and 502 juvenile cases. In addition, 167 defendants received services in the drug court program, 16 defendants in DUI court, 48 defendants enrolled in mental health court and 22 defendants in veteran court. PAO also processes over 1800 child support cases each year while also serving as a law firm for all Thurston County Government offices.
attending hearings Provide information about available protection from threats or harm Assist victims with completing restitution paperwork upon request Inform victims of their rights Refer victims to necessary resources Notify victims of the final outcome of felony cases
All juvenile offenses (those committed by a person under the age of 18) alleged to have occurred anywhere in Thurston County All traffic infractions issued by any state agency including the Washington State Patrol where the infraction is alleged to have occurred in Thurston County All traffic infractions issued by the Thurston County Sheriff s Office where the infraction is alleged to have occurred in Thurston County. The Criminal Division of the PAO is divided into five trial teams: The General Felony Team handles referrals for felony offenses alleged to have been committed by an adult over the age of 18 that does not involve domestic violence, child abuse or a sexual offense. The General Felony Team works closely with law enforcement to prepare cases for trial and represents the county in criminal matters in Superior court. The General Felony Team is the largest division in the Thurston County Prosecuting Attorney s Office and consists of ten attorneys, two paralegals, five legal support staff, and two crime victim advocates. The Special Victims Team (SVT) handles referrals for offenses where the victim is a minor (under the age of 18) or a vulnerable adult due to age or disability, and referrals where the alleged crime is considered a sexually motivated offense. The Special Victims Team is a partner in the Monarch Children s Justice and Advocacy Center, a program that co-locates and coordinates a variety of investigative and social services for child victims of abuse and neglect. The SVT consists of two attorneys, one paralegal and one victim advocate. The Domestic Violence Team is responsible for prosecuting all felony domestic violence offenses for Thurston County. The Domestic Violence Team consists of three deputy prosecuting attorneys, one victim advocate, one paralegal, one legal
The Juvenile Team prosecutes all offenders under the age of 18 who commit felonies and misdemeanors within Thurston County. This team works in collaboration with members from law enforcement, Juvenile Probation, the Clerk's Office and Juvenile Court to ensure community safety and offender accountability while also providing the services and support necessary to assist our youth in becoming responsible citizens. Additionally, our team works to further serve the community by providing crime victims with a victim s advocate who assists the crime victim with support, information, and resources throughout the pendency of the criminal case. The Juvenile Team consists of two deputy prosecuting attorneys, two legal staff and one victim advocate. In accordance with the mandates of RCW 13.40.010, the goal of the Thurston County Prosecuting Attorney s Office Juvenile Team is to provide for community safety, youth accountability, and opportunities for juvenile rehabilitation. The District Court Team is responsible for prosecuting all misdemeanor and gross misdemeanor offenses committed in unincorporated Thurston County and the City of Tumwater. Domestic Violence and Driving under the Influence of Intoxicants (DUI) charges are two primary areas of prosecution for the District Court Team. In addition, the District Court Team appears on certain contested infraction hearings. The District Court Team is staffed by five deputy prosecuting attorneys, one victim advocate, one paralegal, and three legal assistants. Other responsibilities of the Criminal Division of the PAO include partnering with law enforcement personnel and assisting to qualify offenders for diversion programs. Deputy Prosecutors in the Criminal Division are often called to crime scenes and routinely work closely with investigators providing advice and assistance with legal procedures such as obtaining search warrants or authorizations to intercept and record conversations. The Prosecuting Attorney s Office is a partner in the Thurston County Narcotics Task Force and assigns a full-time Deputy Prosecutor to work on Task Force cases. In addition, several Deputy Prosecutors serve on a variety of community committees and boards whose work further efforts to reduce crime and enhance public safety. With respect to diversion programs, the Thurston County Drug/DUI Court is a special problem solving court available to eligible offenders who are found suitable for drug treatment. To enter this program, a qualifying criminal defendant must agree to the facts of the case, waive their rights to a trial, and agree to follow all conditions set by the court. In exchange, offenders are offered drug treatment without under the supervision of the court. The drug court team, made up of the judge, court and treatment staff, a Deputy Prosecutor and an attorney from the Office of Assigned Counsel work collaboratively with the goal to help the offender be successful with their treatment.
3. Project Goal and Objectives The county desires to acquire and deploy a case management system that will automate the business processes of the Thurston County Prosecuting Attorney and Public Defense. The replacement system must meet all of the County s mandatory system, functional, and security requirements, and a majority of preferred requirements, as identified in the attached requirements matrix.
The full scope of the Case Management System project will include: the deployment of a new case management application for use by the Thurston County PAO and PD for performing all business processes of both organizational units integrating the new Case Management System with the existing County jail management system (ATIMS) and the Pretrial Services Case Management System (Automon CE Pretrial) migrating data from the existing case management system (Damion) into the new case management system training staff on using and maintaining the new case management system providing on-going maintenance activities required by the system the acquisition of mobile client computing capabilities required to use the deployed case management system from multiple County locations (main campus) 5. County Information Technology Architecture and Standards
Thurston County expects the selected Vendor ( Contractor ) to take the lead in the implementation of the software. Specifically, Thurston County expects Contractor s staff to supply the majority of the implementation labor to install and configure the software as well as to provide project leadership, best practices, and tools to guide and effectively collaborate with Thurston County staff to design, implement, test, train, deploy, and stabilize a complete operational, integrated pretrial case management system according to the requirements and functionality prescribed within this RFP. The role of Thurston County staff is to provide subject matter expertise and participate in the project throughout the implementation process, relying on the Contractor s extensive experience and resources in implementing this system in similar settings.
behind the configuration. To identify gaps where the software cannot be configured to meet desired business processes and identify resolutions for those gaps, as well as to clearly communicate the system configuration. Content A document that effectively describes the entire system configuration, including decisions made and the logic behind those decisions. The document will identify specific business activities that cannot be automated with the Licensed Software, describe alternative solutions, identify related cost, schedule, and design impacts, recommend solutions and document decisions. Thurston County will work in parallel to document their business processes to work with the proposed software configuration. Gaps identified in the existing system will be addressed and best practices considered in the design of the business process. Deliverable 3.2 Configured Software Ready for Test Purpose To deliver a functioning set of the Licensed Software to Thurston County configured for test in accord with the System Configuration Reports. To certify that all test and production Computer System environments are functioning as necessary to support the implementation effort.
Content A document that: Identifies the data to be converted, including a map that cites specific data sources and destinations for each field Defines necessary conversion algorithms Defines roles and responsibilities associated with data conversion and field population Identifies all data elements in the Licensed Software that must be populated prior to Productive Use, including those with no source data in Thurston County s legacy systems Provides a plan for ensuring that the Licensed Software is appropriately populated with all necessary data prior to Productive Use Provides a plan for testing the converted and populated data in the Licensed Software for accuracy and consistency Deliverable 4.2 Migrated Data Purpose To convert historical data and migrate it to the new Licensed Software in
Objective 6: Perform testing Deliverable 6.1 Test Plan and Scripts Purpose To define the approach for testing of the Licensed Software. Content A document that: Defines the overall testing process, including unit, system, acceptance, field, and performance testing Includes all necessary test scripts these will be developed by the Contractor and must adhere to Thurston County quality standards Defines a mechanism for tracking test performance and completion Defines procedures for managing the test environment, including change control Defines procedures for assigning severity to problems encountered Defines entrance and exit criteria for each round of testing
Training Plan. Objective 8: Provide go-live support and stabilization services Deliverable 8.1 Go-Live and Stabilization Plan Purpose To define the steps necessary for a successful Go-Live and subsequent
Deliverable 8.3 Business User Manual Purpose To guide Thurston County business staff with the use and ongoing configuration of the Licensed Software. Content Online documentation that supports Thurston County -specific business use of the software and provides guidance to end users in correct execution of user- performed application maintenance and configuration activities. Includes site- specific customizations and usage considerations. Deliverable 8.4 Configured Licensed Software in Productive Use Purpose To provide Thurston County with functioning Licensed Software configured to meet Thurston County s business needs, loaded with Thurston County s data per the Conversion Plan, and interfaced with other Thurston County systems per the Interface Plan. Content Implemented Licensed Software in Productive Use.
Proposals will be reviewed by a team of County staff based on the criteria detailed in Section 6 of this Request For Proposal and the accompanying Requirements Matrix. Finalists may be selected for interview, or a visual demonstration of a proposer s solution, as a part of the selection. System demonstrations will be scheduled to occur during the second week following the deadline to receive proposals.
D. A complete and itemized cost estimate for the proposed work including: acquisition and implementation costs, professional services hours for system administration training, training costs for 200 users, travel and per diem costs, maintenance costs for 1-3 year support options, and non-fixed costs such as data storage or bandwidth costs for cloud-based solutions. E. Three references for past projects, similar in size and customer base, worked on by your firm. Please include: Organization Name Reference name and telephone number Brief description of project, final product and cost of project
firstname.lastname@example.org All information requested may be submitted as email file attachments (individually or zipped) in the following formats: Portable Document Format (PDF), Microsoft Word (.docx), Microsoft Excel (.xlsx), Microsoft Powerpoint (.pptx) B. No information other than that set forth in this document and its attachments will be available prior to submitting responses.
Cost incurred in preparing and presenting the qualifications or included in any other manner by the proposer in responding to this RFP may not be charged to Thurston County. 14. Fee, Contract and Negotiation Thurston County intends to negotiate a fee for the provision of consulting services with the firm selected. It is Thurston County s intent to establish a fixed limit for the cost of services on this project.
Thurston County hereby notifies all proposers that it will affirmatively ensure that all will be afforded full opportunity to submit qualification proposals in response to this Request for Proposal and will not be discriminated against because of race, color, creed, ethnicity, religion, national origin, age, sex, marital status, veteran or military status, sexual orientation or the presence of any disability. Implementation of this policy shall be consistent with RCW 49.60.400.
By signing below, the Firm responding to this Request For Proposal authorizes past or present clients to provide information requested by Thurston County regarding work that is within the scope of this Request For Proposal. The Firm authorizes Thurston County to photocopy this signed release to be used in lieu of the original. Firm Name: ___________________________________________________________________
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