NC - Hope Mills, NC: BOARD OF COMMISSIONERS REGULAR MEETING

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BOARD OF COMMISSIONERS REGULAR MEETING

TOWN OF HOPE MILLS BOARD OF COMMISSIONERS REGULAR MEETING AGENDA

MONDAY, AUGUST 6, 2018 7:00 P.M. BILL LUTHER BOARD MEETING ROOM ________________________________________________________________________

CALL TO ORDER Mayor Warner

INVOCATION Rev. Dr. J. Robert (Bob) Kretzu, Hope Mills United Methodist Church

Tagged Passions:church

PLEDGE OF ALLEGIANCE Mayor Warner

1.
APPROVAL OF AGENDA ADDITIONS OR DELETIONS.

No additional detail provided

2.
PRESENTATIONS.

No additional detail provided

a.
Presentation by Terry Williams regarding Wreaths Across America. TAB 1

No additional detail provided

3.
PUBLIC HEARINGS.

Tagged Passions:hearing

4.
PUBLIC COMMENTS. Each speaker is asked to limit comments to three (3) minutes, and the total comment period will be 30 minutes or less. Citizens should sign up with the Town Clerk to speak prior to the start of the meeting. Please direct comments to the full board, not to an individual board member or staff member. Although the Board is interested in hearing your concerns, speakers should not expect Board action or deliberation on subject matter brought up during the Public Comment segment. Topics requiring further investigation will be referred to the appropriate town officials or staff and may be scheduled for a future agenda.

No additional detail provided

Tagged Passions:hearing

5.
CONSENT AGENDA:

All items on the Consent Agenda are considered routine, to be enacted by one motion and without discussion. If a member of the governing body requests discussion of an item, the item will be removed from the Consent Agenda and considered separately under New Business. a. Consideration of the minutes of July 23, 2018 Regular Meeting. TAB 2

Tagged Passions:business

b.
Consideration of the minutes of July 23, 2018 Special Meeting. TAB 3

c. Consideration of the purchase of Amkus lightweight Ion Battery operated Combination Cutter/Spreader from C. W. Williams, the lowest responsible bidder for 8,152.00. This purchase is included in the current budget. TAB 4

Tagged Passions:budget, RFP, rfp, and purchasing

d.
Consideration of approval for the travel of Sgt. Sumners, Officer Rolland and Officer Mendez to Richmond, VA to pick it up a Humvee awarded by the US Military s Law Enforcement Support 1033 program. The travel will cost 58.20. TAB 5

No additional detail provided

Tagged Passions:public safety, military, travel, and program

END OF CONSENT AGENDA 6. OLD BUSINESS:

Tagged Passions:business

a.
Consideration and adoption of proposed Food Truck Ordinance. TAB 6

No additional detail provided

Tagged Passions:transportation, ordinance, and food trucks

b.
Discussion of Rules of Procedure, requested by Commissioner Larson TAB 7

No additional detail provided

Tagged Passions:procedure

7.
NEW BUSINESS:

No additional detail provided

Tagged Passions:business

a.
Discussion of Audio Video recording of Board of Commissioner meetings, requested by Commissioner Larson. TAB 8

No additional detail provided

b.
Discussion and recommendations of Multimodal Congestion Plan - possible grants that are available now, requested by Mayor Warner. TAB 9

No additional detail provided

Tagged Passions:traffic and grant

c.
Discussion of Heritage Park walkway, requested by Mayor Warner. TAB 10

No additional detail provided

Tagged Passions:parks

d.
Discussion of Episcopal Church Parsonage, requested by Mayor Warner TAB 11

No additional detail provided

Tagged Passions:church

e.
Discussion of Countywide meeting August 9, 2018, requested by Mayor Warner. TAB 12

No additional detail provided

f.
Consideration of Acceptance of Annexation Request: Consideration/approval of Resolution No. 2018-15 Dirtbag Ales Annexation directing the Town Clerk to investigate sufficiency. TAB 13

No additional detail provided

Tagged Passions:annexation

g.
Consideration/approval of Resolution No. 2018-16 Dirtbag Ales Annexation, to set a public hearing date. TAB 14

No additional detail provided

Tagged Passions:hearing and annexation

h.
Consideration of Repair to Fire Department Medical Squad, estimated to be between ten to eleven thousand dollars. TAB 15

No additional detail provided

Tagged Passions:fire departments and districts

j.
Discussion and Consideration of Lake Park Ordinance Amendment to set a Scheduled Swimming Season to include Memorial Day through Labor Day, requested by Commissioner Bellflowers. TAB 16

No additional detail provided

Tagged Passions:parks and ordinance

h.
Consideration of approval to Purchase F250, from Piedmont Truck Center, approved in 18-19 Budget. The Vendor is approved on State Contract TAB 17

No additional detail provided

Tagged Passions:transportation, contract, budget, and purchasing

8.
REPORTS AND INFORMATION ITEMS:

No additional detail provided

a.
Manager s report.

No additional detail provided

Tagged Passions:manager

b.
Reminders

No additional detail provided

o
Monday, August 6, 2018 7:00 p.m. Regular Board of Commissioners Meeting, Town Hall.

No additional detail provided

o
Tuesday, August 7, 2018 6:00 p.m. 9:00 p.m. National Night Out, Hope Mills Municipal Park.

Tagged Passions:parks

o
Thursday, August 9, 2018 10:00 a.m. 12:00 a.m. Ethics Training for Local Government Officials, Crown Complex.

No additional detail provided

Tagged Passions:ethics and training

o
Monday, August 13, 2018 12:00 noon Chamber Luncheon at Parks and Recreation Center.

No additional detail provided

Tagged Passions:parks and recreation

o
Thursday, August 16, 2018 5:00 p.m. 8:00 p.m. Hope Meals Food Truck Rodeo Event.

No additional detail provided

Tagged Passions:transportation, food trucks, and events

o
Saturday, August 18, 2018 5:00 8:00 p.m. Sandhills Purple Heart Dinner, Crown Coliseum.

No additional detail provided

o
Monday, August 20, 2018 7:00 p.m. Regular Board of Commissioners Meeting, Town Hall.

No additional detail provided

o
Thursday, August 23, 2018 7:00 p.m. Veterans Affairs Commission meeting, Parks and Recreation Center.

No additional detail provided

Tagged Passions:parks, boards and commissions, veterans, and recreation

o
Monday, August 27, 2018 6:30 p.m. Parks Recreation Advisory Committee, Parks and Recreation Center.

o Monday, Sept. 3, 2018 7:00 p.m. Regular Board of Commissioners Meeting, Town Hall. o Monday, Sept. 10, 2018 Dam Rehabilitation Award Luncheon in Seattle WA.

Tagged Passions:parks and recreation

c.
Committee Liaisons update on Committee Activities. (Liaisons to give a brief update on their respective committee activities, if a meeting was not attended or there is nothing to report an update is not necessary.)

No additional detail provided

Mayor Pro Tem Mitchell - Historic Preservation Commission Commissioner Edwards Lake Advisory Committee Commissioner Legge Appearance Committee Commissioner Larson Parks Recreation Committee Commissioner Bellflowers - Veterans Committee and RLUAC

No additional detail provided

Tagged Passions:parks, boards and commissions, veterans, historic, preservation, and recreation

9.
STAFF COMMENTS

No additional detail provided

10.
OFFICIAL COMMENTS.

No additional detail provided

11.
ADJOURNMENT.

No additional detail provided

Meeting Date: August 6, 2018

This agenda form has been reviewed by: Initial Date

Town Manager MA 7/30/18 Finance Director Town Attorney Department Head (s) Town Clerk JGS 7/26/18

AGENDA FORM TO: Melissa P. Adams, Town Manager
Tagged Passions:legal, manager, and finance

FROM: Jane Starling, Town Clerk

SUBJECT: Wreaths Across America

BACKGROUND INFORMATION: Mr. Terry Williams a member of Rolling Thunder will present public information regarding the Wreaths Across America organization. The organization places Christmas wreaths on veterans graves in December. According to Mr. Williams the Sandhills State Veterans Cemetery last year only had 1,800 wreaths for 6,000 graves. STAFF RECOMMENDATION, IF APPLICABLE N/A
Tagged Passions:veterans and graves

RECOMMENDED ACTION: The Board hears the presentation

FISCAL IMPACT: None ATTACHMENTS: Informational Flyer and Sponsorship Form

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Volume 30 Regular Meeting July 23, 2018

TOWN OF HOPE MILLS

BOARD OF COMMISSIONERS REGULAR MEETING MINUTES MONDAY JULY 23, 2018, 7:00 P.M.

WILLIAM F. BILL LUTHER, JR. AND DORIS LUTHER MEETING ROOM

Mayor Jackie Warner called the regular meeting of the Hope Mills Board of Commissioners to order on Monday, July 23, 2018 at 7:00 p.m.

GOVERNING BOARD MEMBERS PRESENT Mayor Jackie Warner, Mayor Pro Tem Mike Mitchell, Commissioners Jessie Bellflowers, Pat Edwards, Meg Larson and Jerry Legge. STAFF PRESENT Town Manager Melissa Adams, Town Clerk Jane Starling, Finance Director Drew Holland, Interim Public Works Director Don Sisko, Fire Chief Chuck Hodges, Police Chief Joel Acciardo, Stormwater Administrator Beth Brown, Development Planning Administrator Chancer McLaughlin, Chief Building Inspector Ray Reeves, and Human Resources Assistant Patricia Jenkins. Also present was Town Attorney Dan Hartzog, Jr.

Tagged Passions:Public Works, public works, administrator, legal, manager, public safety, human resources, development, Development, planning, finance, and stormwater

INVOCATION AND PLEDGE OF ALLEGIANCE The invocation was led by Pastor Michael Mathis, Mission Field Ministries, followed by the Pledge of Allegiance led by Mayor Jackie Warner.

1.
APPROVAL OF AGENDA ADDITIONS OR DELETIONS.

Motion made by Commissioner Bellflower, seconded by Commissioner Edwards and carried unanimously, to approve the agenda as presented.

2.
PRESENTATIONS:

No additional detail provided

a.
Presentation by Terry Jung, Project Lone Survivor.

No additional detail provided

Mr. Terry Jung, Executive Director of the Lone Survivor Foundation presented an explanation of the organization s request to either purchase or lease property owned by the Town. He stated the Foundation would use the property to host health and wellness retreats for veterans and their families. Mr. Jung stated he was present to represent the veterans of our county. Mr. Jung commented the credo of the Foundation is to never quit on those who never quit on us and that there is no other organization in the United States which has facilitated more retreats this organization. The retreats are privately funded and provided at no cost to veterans and their families. 30 percent of participants come from North Carolina, Virginia and West Virginia. Initially an individual approached the Foundation with an offer of land in Linden, that location didn t work because of soil conditions. The Foundation looked at many properties but the 4562 Calico Drive address is the ideal location due to the serenity of the lot and the remoteness

No additional detail provided

Tagged Passions:leasing, health, property, veterans, and purchasing

2
Volume 30 Regular Meeting July 23, 2018

of the property. The project would bring employment opportunities, economic development and worldwide recognition according to Mr. Jung. Commissioner Mitchell moved to reject the offer from the Lone Survivor Foundation. Commissioner Legge seconded and then withdrew his second. The motion died for lack of a second.
Tagged Passions:property, recognition, development, Development, employment, and economic development

Consensus was to hold the public comment segment of the meeting at this time.

No additional detail provided

Ms. Danita Gilliland, 3059 N. Main St. (City not stated) spoke in favor of the Lone Survivor Foundation project stating that the children of this community need this facility.

No additional detail provided

Tagged Passions:facility

Mr. Kyle Yarbro, 445 Marshall LN Smithfield, NC 27577, spoke on behalf of the Lone Survivor Foundation as a former attendee at one of their retreats.

No additional detail provided

Ms. Lindsey Knapp, 2305 Piedmont Dr. Sanford, NC 27330, spoke in favor of the Lone Survivor Foundation as a former attendee and a victim advocate working on Ft. Bragg.

No additional detail provided

Tagged Passions:Ft. Bragg

Mr. Bill Speight, 4723 Legion Rd, Hope Mills, NC 28348 spoke in favor of the Lone Survivor Foundation project coming to Hope Mills.

No additional detail provided

Mr. Tim Byron, 16 Oakleigh Blvd. Beaumont TX 77701, President of the Lone Survivor Foundation Board of Directors, stated the Foundation is willing to negotiate the price of the proposed location and he is willing to stay in North Carolina as long as it takes to complete negotiations.

No additional detail provided

Mr. Rod MacLean, 5435 Fountain Lane, Hope Mills 28348, Mr. MacLean requested the Board hold a full public hearing on the Lone Survivor Foundation project.

No additional detail provided

Tagged Passions:hearing

Ms. Annmarie Locklear, 910 Hay St. Fayetteville, NC 28301 spoke in favor of the Lone Survivor project as a professional engineer and child of a Vietnam veteran, stating that the project would bring immediate construction jobs and long term medical professional jobs. Ms. Locklear further stated that this facility would not only be recognized statewide and nationally but would also be internationally known.

No additional detail provided

Tagged Passions:recognition, construction, jobs, and facility

Ms. Alexandra Limoux, 111 Shortleaf Dr. Raeford NC 27376 (formerly of Hope Mills) spoke in favor of the Lone Survivor Foundation project, stating this organization means a lot to her as she recently lost her grandfather, who was a vet, in a boating accident that no one in the family believed was an accident. She felt a program of this type was more important than another parks and recreation facility.

No additional detail provided

Tagged Passions:parks, boating, program, recreation, and facility

Mr. Robert Van Geons, 201 Hay St, Fayetteville, NC 28301 spoke as President and CEO of the Fayetteville Cumberland County Economic Development Corporation. Mr. Van Geons was in favor of the project and clarified that the process used in bringing the project to the attention of the Board was standard procedure. Mr. Van Geons stated the

No additional detail provided

Tagged Passions:development, Development, procedure, and economic development

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Volume 30 Regular Meeting July 23, 2018

FCCEDC will bring additional job creation items before the Board and that they will, at times, have to start confidentially. Mr. Van Geons stated he would be happy to speak with anyone who has questions regarding the process and that he would leave business cards with the Town Clerk.
Tagged Passions:business and job creation

Mr. Alex Warner, 4333 Legion Rd., Hope Mills NC 28348 spoke in favor of the Lone Survivor Foundation project; he stated the public should have a chance to make comments before the Board takes any action.

No additional detail provided

Mr. Quentin Evans, 5018 Roy C. Stallings Jr. St., Hope Mills NC 28348 spoke in favor of the Lone Survivor Foundation project, stating he is Hope Mills Middle School s new Football Coach and has recently lost three veteran brothers to suicide

No additional detail provided

Tagged Passions:education and suicide

Mr. Larry Jenkins, 7026 Farmland Ct. Hope Mills NC, 28348 spoke favor of the Lone Survivor Foundation project, stating he served 22 years in the US Army. Mr. Jenkin s inquired whether the Board would welcome veterans or cast them out.

No additional detail provided

Tagged Passions:veterans and military

Ms. Elizabeth Cooper, 4413 Goldenrod Ct., Hope Mills NC, 28348, spoke in favor of the Lone Survivor Foundation project, stating that she expects better of the Board than for them to make this decision without public input.

No additional detail provided

Commissioner Bellflowers moved that the Board revisit the offer from the Lone Survivor Foundation and also to hold a public hearing on the matter at the August 20, 2018 regular meeting. Commissioner Legge seconded and the motion carried unanimously.

No additional detail provided

Tagged Passions:hearing

b.
Presentation by Development Planning Administrator Chancer McLaughlin and

Darsweil Rogers, Commissioner of the Fayetteville Public Works Commission, reporting the results of the May 22, 2018 Building Business Rally held at Fayetteville Technical Community College. Development and Planning Administrator Chancer McLaughlin presented a report on the Building Business Rally conducted by the Fayetteville Public Works Commission. Mr. McLaughlin commented the Town of Hope Mills Planning, Procurement, and Public Works staff participated in the Local Building Business Rally on Tuesday May 22, 2018 at Fayetteville Technical Community College. The event sought to bring together agencies from all over the Cumberland and Hoke County areas to provide local contractors and businesses with information on bidding opportunities available throughout the region.

Tagged Passions:Public Works, boards and commissions, public works, university, administrator, purchasing, development, Development, planning, business, and events

4
Volume 30 Regular Meeting July 23, 2018

No additional detail provided

c.
Proclamation for National Night Out 2018.

Mayor Warner read a proclamation for National Night Out 2018. WHEREAS, the National Association of Town Watch (NATW) is sponsoring a unique, nationwide crime, drug and violence prevention program on August 7th, 2018 entitled National Night Out ; and WHEREAS, the 35th Annual National Night Out provides a unique opportunity for the Town of Hope Mills to join forces with thousands of other communities across the country in promoting cooperative, police-community crime prevention efforts; and

Tagged Passions:public safety, recognition, program, crime, and drugs

WHEREAS, it is essential that all citizens of the Town of Hope Mills be aware of the importance of crime prevention programs and impact that their participation can have on reducing crime, drugs and violence in the Town of Hope Mills; and

WHEREAS, police-community partnerships, neighborhood safety, awareness and cooperation are important themes of the National Night Out program; NOW, THEREFORE, I, JACKIE WARNER, MAYOR of the Town of Hope Mills, do hereby call upon all citizens of the Town of Hope Mills to the join the Hope Mills Police Department and the National Association of Town Watch in supporting 35th Annual National Night Out Night Out on Tuesday, August 7, 2018. FURTHER, LET IT BE KNOWN THAT I, Jackie Warner, Mayor of the Town of Hope Mills, do hereby proclaim Tuesday, August 7, 2018 as National Night Out in the Town of Hope Mills.

Tagged Passions:public safety, program, crime, drugs, and neighborhood

PROCLAIMED this 23rd day of July, 2018.

________________________________ JACKIE WARNER, MAYOR

3. PUBLIC HEARINGS:

Tagged Passions:hearing

a.
P18-21 REZONING OF 10.08+/- ACRES FROM R7.5 RESIDENTIAL/CZ

CONDITIONAL ZONING FOR NOT-PROFIT RECREATION CENTER OTHER SPECIFIC REQUESTED ALLOWED USES TO RR RURAL RESIDENTIAL/CZ CONDITIONAL ZONING FOR INDOOR RECREATION FOR PROFIT OTHER SPECIFIC REQUESTED ALLOWED USES OR TO A MORE RESTRICTIVE ZONING DISTRICT, LOCATED AT 4221 BLACK BRIDGE ROAD, SUBMITTED BY THURSTON AND CHARLOTTE ROBINSON (OWNERS). (HOPE MILLS COUNTY). Development and Planning Administrator Chancer McLaughlin presented this item and stated the reason for the rezoning was to open funding opportunities for the owners. The

Tagged Passions:administrator, development, Development, planning, funding, recreation, zoning, and rural

5
Volume 30 Regular Meeting July 23, 2018

Cumberland County Board of Commissioners approved this rezoning at their June 19th hearing. The site and construction plans are not changed since the previous approval. Mayor Warner opened the public hearing at 9:33 pm. There were no speakers in opposition. There were three speakers in favor.
Tagged Passions:hearing, construction, and zoning

Ms. Elizabeth Cooper, 4413 Goldenrod Ct. spoke in favor stating the children in the neighborhood would benefit greatly.

No additional detail provided

Tagged Passions:neighborhood

Dr. Michael McGuire, 730 Fayetteville NC spoke in favor stating the women s basketball team from the Robinson Center have won the state championship and will be advancing to play in the national tournament.

No additional detail provided

Ms. Towanda Giles, 910 Rutan Ct. Fayetteville, NC spoke in favor, noting the economic benefit to the area with an average visitor to the area spending 121 per day on an overnight visit. Ms. Giles added a tournament will bring in up to 200 players and their family members for a weekend.

Mayor Pro Tem Mitchell moved to approve the rezoning from R7.S Residential/CZ Conditional Zoning for a non-profit recreation center other specific allowed uses to RR Rural Residential/CZ Conditional Zoning for indoor recreation for profit other specific allowed uses and find: a. The approval Is an amendment to the adopted current Southwest Cumberland Land Use Plan (2014) map; and that the Board of Commissioners should not require any additional request or application for amendment to said map for this request; b. The following change in conditions was considered in amending the zoning ordinance (zoning map) to meet the development needs of the community: the requested district is consistent with the suburban residential designation by the Southwest Cumberland Land Use Plan and the non-profit recreation center was approved in 2011 prior to the adoption of the Southwest Cumberland Land Use Plan; c. And, this rezoning approval is reasonable and in the public interest because the use will provide a valuable alternative source of organized recreation for the citizens in the surrounding community. Commissioner Legge seconded and the motion carried unanimously.

Tagged Passions:ordinance, development, Development, recreation, zoning, and rural

4.
PUBLIC COMMENTS:

No additional detail provided

Consensus was to hold the public comments earlier in the meeting.

No additional detail provided

5.
CONSENT AGENDA:

No additional detail provided

a.
Consideration of approval the minutes from the July 9, 2018 Special Meeting.

No additional detail provided

b.
Consideration of approval the minutes from the July 9, 2018 Regular Meeting.

No additional detail provided

6
Volume 30 Regular Meeting July 23, 2018

c.
Consideration of approval of the release of the closed session minutes from March 16, 2017, May 15, 2017, September 6, 2017, September 25, 2017, October 9, 2017 and October 23, 2017.

No additional detail provided

d.
Consideration of approval of budgeted purchase of 2 new marked 2018 Ford

Police Sedans from Capital Ford totaling 82,715.76.

Tagged Passions:budget, public safety, and purchasing

e.
Consideration of approval travel expense of 1,427.68 for Human Resources

Assistant Patricia Jenkins to travel to Chapel Hill, NC for UNC School of Government s Introduction to Public Employment Law. This is a five-day course from Monday, September 10 Friday, September 14, 2018. Motion made by Commissioner Legge, seconded by Commissioner Larson and carried unanimously, to approve the consent agenda.

Tagged Passions:education, human resources, travel, and employment

6.
OLD BUSINESS:

No additional detail provided

Tagged Passions:business

a.
Consideration of Town Water Quality Testing Policy for the Hope Mills Lake.

This item was presented by Town Manager Melissa Adams in conjunction with Town Attorney Dan Hartzog. Town Manager Adams commented the recommendation included placing three different color signs at the swimming area based on the most recent testing.

Tagged Passions:utility, Utility, legal, manager, policy, and water

Consensus was to revise the recommended policy for the next meeting on August 6, 2018 with the elimination of the green, yellow and red colored signs and to keep one sign up at all times stating to Swim at your own risk in both English and Spanish and to post the current water quality test results on the Town website.

No additional detail provided

Tagged Passions:utility, Utility, policy, risk, and water

7.
NEW BUSINESS:

No additional detail provided

Tagged Passions:business

a.
Consideration of making the Lake Celebration Committee ongoing and changing

the name to the Festival Celebration Committee, as requested by Mayor Warner. Mayor Warner presented this item stating the Lake Celebration Committee has requested to continue under the name Festival Celebration Committee. The Festival Celebration Committee would be responsible for helping organize a spring festival that would include a cardboard boat race and be held for a shorter number of days than the recent Lake Celebration. The former Lake Celebration Committee will be asked if they wish to remain on the Committee before it would be opened to others. The first meeting will be held on Monday, August 6, 2018. Motion made by Commissioner Legge, seconded by Commissioner Bellflowers and carried unanimously, to rename the Lake Celebration Committee the Festival Celebration Committee and resume meeting.

Tagged Passions:boating and festival

7
Volume 30 Regular Meeting July 23, 2018

No additional detail provided

b.
Consideration of NCLM CityVision Annual Conference 2018 attendance from September 19, 2018 September 21, 2018 in Hickory, NC.

Commissioner Legge volunteered to attend. Town Manager Adams requested that any other Commissioners wishing to attend advise staff by Friday if possible.

Tagged Passions:manager and volunteer

Commissioner Bellflowers moved that board authorize payment of registration fee, hotel, and travel expenses; of any board member who wished to attend the NCLM CityVision Annual Conference 2018 attendance from September 19, 2018 September 21, 2018 in Hickory, NC. Commissioner Legge seconded and the motion carried unanimously.

c. Consideration of the Contract with Ernie Fisher Southeastern Athletic Officials Association, to provide Athletic Officials and authorize the Town Manger to execute contract. Town Manager Melissa Adams commented the Hope Mills Parks and Recreation Department contracts each year through Ernie Fisher for all of our team sport officials for Football, Basketball, Soccer, Baseball and Adult Softball. The funds are included in the current budget. Commissioner Legge offered to recuse himself. Attorney Hartzog explained that he looked into it last year and found there to be no conflict that would require a recusal and therefore Commissioner Legge is required to vote. Commissioner Bellflowers moved to authorize the Town Manager to execute a contract with Southeastern Athletic Officials Association to provide Athletic Officials. Commissioner Edwards seconded and the motion carried unanimously.

Tagged Passions:parks, contract, legal, budget, manager, hotel, travel, athletics, funding, and recreation

d.
Consideration and approval of the recommendations of the Nominating

Committee for voluntary committee member s appointments.

Tagged Passions:appointments

Town Manager Melissa Adams stated that the Nominating Committee met on July 16, 2018 and reviewed all applications received for the various volunteer citizen boards/committees. The committee recommended Ms. Kristina Landrieu be appointed to the Historic Preservation Commission and that Mr. Gregory Dickerson and Ms. Melode Dickerson be appointed to the Lake Advisory Committee. Mayor Warner read a letter written by Mr. Ron MacLean who resigned from the Lake Advisory Committee. With these changes the Lake Advisory Committee will have seven members which is the desired number.

Commissioner Bellflowers moved to accept the recommendations of the Nominating Committee. Commissioner Larson seconded and the motion carried unanimously.
Tagged Passions:boards and commissions, manager, appointments, volunteer, historic, and preservation

8
Volume 30 Regular Meeting July 23, 2018

e.
Consideration and approval for Town Manager Adams and/or a representative of the Town to travel to Seattle, Washington to attend the Annual Association of State Dam Safety Officials Awards Luncheon at the Washington State Convention Center on September 10, 2018 to accept the ASDSO National Rehabilitation Project of the Year Award.

No additional detail provided

Tagged Passions:conventions, manager, and travel

Town Manager Adams stated the Town of Hope Mills has been notified by the Association of the State Dam Safety Officials that the Town has been selected to received the Association of State Dam Safety Officials 2018 (ASDSO) National Rehabilitation Project of the Year Award for the Hope Mills Lake Dam Rehabilitation Project. The award will be presented on Monday, September 10 2018 in Seattle, Washington, as part of the Dam Safety s conference s Award Luncheon. The Association of State Dam Safety Officials requested a representative of the Town attend to accept this award in person.

Motion made by Commissioner Legge to approve Town Manager Adams travel expenses to attend the Acceptance of the ASDSO National Rehabilitation Project of the Year Award and the motion carried with a vote of 4 ayes and 1 no by Commissioner Edwards. f. Discussion of panhandling, as requested by Mayor Pro Tem Mitchell. Mayor Pro Tem Mitchell commented the Town of Hope Mills does not have regulations that cover begging and solicitation. Staff provided a copy of the City of Fayetteville s ordinance. Mayor Pro Tem Mitchell stated the recent updates to the City of Fayetteville s ordinances may cause the Town of Hope Mills to be flooded with incidents of panhandling. Mayor Pro Tem Mitchell noted seeing several panhandlers in areas where he had not observed them in the past. Police Chief Acciardo recommended that if the Board wishes to move forward, this is a good time to do so. Police Chief Acciardo stated the City of Fayetteville has a good ordinance in place to model after. Town Manager Adams stated staff can tweak it so the Board can adopt it for Hope Mills.

Tagged Passions:flooding, solicitation, manager, public safety, ordinance, travel, and regulation

Consensus was to bring back a Panhandling Ordinance that mirrors the City of Fayetteville s ordinance to the next meeting for consideration.

g. Discussion/consideration of the Hope Mills Lake Swimming area regarding signage, safety ropes and netting, as requested by Commissioner Bellflowers.

Tagged Passions:signage, ordinance, and advertising

Commissioner Bellflowers stated people have been observed swimming out past the swimming area markers and ignoring the signage in place. Commissioner Bellflowers further stated that he remembers the Lake swimming area having ropes and netting in the past and feels at a minimum, there should be ropes marking the swimming area. Commissioner Bellflowers requested signs reading do not go beyond poles.

Commissioner Bellflowers moved to have ropes with floats attached to the poles. Commissioner Larson seconded and the motion carried unanimously. Commissioner
Tagged Passions:signage, pole, and advertising

9
Volume 30 Regular Meeting July 23, 2018

Edwards declined to vote and per NC General Statute 160A-75 a failure to vote by a member who is physically present in the council chamber, or who has withdrawn without being excused by a majority vote of the remaining members present, shall be recorded as an affirmative vote. h. Review of the Historic Preservation Commission s Rules of Procedure. Development Planning Administrator Chancer McLaughlin presented this item. Mr. McLaughlin stated this item does not require any action. The Historic Preservation Commission has completed all the necessary steps for them to beginning to require certificates of occupancy in the Historic Overlay area. The next step in the process is to commission a consultant to draft more detailed guidelines. The Historic Preservation Commission has adopted the general guidelines the state uses to establish what historic renovations are required to be used in the district. The state will require a certificate of appropriateness for all exterior renovations.
Tagged Passions:boards and commissions, services, council, administrator, development, Development, planning, procedure, historic, and preservation

8.
REPORTS AND INFORMATION ITEMS:

No additional detail provided

a.
Manager s report.

Town Manager Melissa Adams reported to the Board on current staff activities:

Tagged Passions:manager

1.
Phase II Hope Mills Lake Park: Mr. Fleming reviewed the first set of drawings with staff from the Public Works Department on July 17, 2018. Drawings were reviewed by the Lake Advisory committee July 17, 2018.

No additional detail provided

Tagged Passions:Public Works, parks, and public works

2.
Johnson Street Sidewalk - Staff from the Public Works Department met with McGill Associates on July 16, 2018. The design is 90 completed and has been provided to PWC for their review.

No additional detail provided

Tagged Passions:Public Works, public works, streets, and Pedestrian

3.
Rockfish Road Sidewalk: Bill Roark, McGill Associates was on site on July 16, 2018 to assess the fiber optic line falling within the limits of construction. Their preliminary assessment is that the road widening in front of the ALCO Station was not constructed per approved plans and they will have to develop a solution.

4. Damaged areas from Hurricane Matthew: The final inspection for all areas has been completed. The contractor has punch list items for repair. The gabion barrier inspection conducted on July 20, 2018 located along the bottom of the bank of the creek bed on the downstream side, revealed that the contractor may have damaged the barriers. We are working with the inspection agency and the US Army Corps to resolve this issue.

Tagged Passions:telecommunications, streets, military, Telecommunications, Pedestrian, and construction

5.
Parks Recreation building mold issue: The LRC Indoor Testing Research report has been received and staff is moving forward quickly to contract completion of this work.

No additional detail provided

Tagged Passions:parks, contract, and recreation

6.
New Proposed Public Safety Building: Stakeholders and NCDOT will meet August 2, 2018 to discuss access and egress from Rockfish and Golfview Roads, in relation to the projected widening of those roadways.

No additional detail provided

Tagged Passions:streets and public safety

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Volume 30 Regular Meeting July 23, 2018

No additional detail provided

7.
Curbing at Lake parking lot: The curbing and stonework has been completed to mitigate water runoff through the concession stand. As a secondary measure, a lined stone driveway and grassed swale were installed by staff to mitigate any overflow drainage. The concession stand did get water inside with the early morning flash flooding (this morning) July 23, 2018. We will continue to monitor the area.

No additional detail provided

Tagged Passions:utility, flooding, Utility, parking, water, and stormwater

8.
Jockey Whip outfall cleanup: The catch basin on the street was full of sediment and debris. The outfall was completely blocked. 250 linear feet of pipe was flushed clean and the outfall was repaired. The bank was lined and armored with rip-rap for energy dissipation and the unarmored portion was seeded.

No additional detail provided

Tagged Passions:streets and energy

9.
The Stormwater Department has been recently identifying stormwater infrastructure that are in need of repair: Stormwater Technician Tyler Riddle and Maintenance Worker I Alex Walker completed these in-house projects. The two projects recently completed - Big T s and the Jockey Whip outfall were completed by Tyler and Alex last week. Last month, these two completed a gravel driveway installation behind Town Hall in one day.

Tagged Passions:stormwater

10.
Lake Water Quality: testing results from July 16th showed no exceedance levels. The Hope Mills Lake Advisory is currently Green and a press release was issued on July 19th.

No additional detail provided

Tagged Passions:utility, Utility, and water

11.
USA Storage Clearing NCDEQ is investigating. 12. Last week July 16th - 20th 92 code violations were investigated. Of those 92

cases, 28 were found to be in compliance. 13. Code Enforcement has a new format for violation notification: It is a door hanger that staff can easily mark the code violation and leave at the property address. Staff then follows up to ensure that the notification was received. 14. Rachel Cotter from McAdams has informed me that the scientific survey (statistically valid survey) is being distributed beginning last week. This process will take approximately 4 to 6 weeks to complete. Sometime within the next few weeks they will be sending us the demographics and trends report, inventory and analysis, and facility assessment. Once they have the scientific survey results, they will move forward with visioning.

Tagged Passions:strategic, property, compliance, codes enforcement, and facility

15.
REPORT A CONCERN is the new feature available on the Towns Website: This feature is used as a reporting and tracking tool that allows citizens to report concerns/problems that they may come across within the town limits. The proper employee will reply to the citizen about the problem they submitted. When the issue is resolved the reporter/citizen will receive an email message that the issue has been resolved. This button can be found on the homepage of the website and it clearly states REPORT A CONCERN. Currently we have Stormwater and Code Enforcement set up and will have Public Works set up very soon. The following are the categories that are set up to use:

o Graffiti o Junked Vehicle on Personal Property o Minimum Housing/Abandoned Housing o Overgrown Yard

Tagged Passions:Public Works, public works, property, codes enforcement, stormwater, and housing

11
Volume 30 Regular Meeting July 23, 2018

No additional detail provided

o
Trash and Debris o Flood Issues o Illicit Discharge o Stormwater/Maintenance Issue o Sinkhole

No additional detail provided

Tagged Passions:flooding and stormwater

b.
Reminders:

o Thursday, July 26, 2018 7:00 p.m. Veterans Affairs Commission meeting, Parks and Recreation Center. o Monday, July 30, 2018 6:30 p.m. Parks Recreation Advisory Committee, Parks and Recreation Center.

Tagged Passions:parks, boards and commissions, veterans, and recreation

o
Thursday, August 2, 2018 5:00 p.m. 8:00 p.m. Hope MEALS Food Truck Rodeo, Town Hall Parking Lot.

No additional detail provided

Tagged Passions:transportation, food trucks, and parking

o
Monday, August 6, 2018 7:00 p.m. Regular Board of Commissioners Meeting, Town Hall.

No additional detail provided

o
Tuesday, August 7, 2018 6:00 p.m. 9:00 p.m. National Night Out, Hope Mills Municipal Park.

Tagged Passions:parks

o
Thursday, August 9, 2018 10:00 a.m. 12:00 a.m. Ethics Training for Local Government Officials, Crown Complex.

No additional detail provided

Tagged Passions:ethics and training

o
Saturday, August 18, 2018 5:00 8:00 p.m. Sandhills Purple Heart Dinner, Crown Coliseum.

No additional detail provided

c.
Department Monthly Reports

Fire Department, June, 2018 Police Department, June, 2018 Inspections Department, June, 2018 Parks Recreation, June, 2018 Stormwater Department, June May, 2018 Public Works Department, June, 2018

Tagged Passions:Public Works, parks, public works, public safety, recreation, fire departments and districts, and stormwater

o
Sanitation o Service Garage o Buildings Grounds o Street

No additional detail provided

Tagged Passions:streets and solid waste

9.
STAFF COMMENTS.

None.

10.
OFFICIAL COMMENTS.

No additional detail provided

Commissioner Bellflowers and Commissioner Edwards thanked the residents who attended the lengthy meeting this evening.

No additional detail provided

12
Volume 30 Regular Meeting July 23, 2018

Commissioner Larson expressed her concern for the way the Board is perceived, specifically concerning their patriotism and support for the military. Commissioner Legge congratulated Parks Recreation Director Kenny Bullock for his recent recognition during Kenny Bullock Day on July 20th. Commissioner Legge commented longtime coach from Parks and Recreation, Tommy Hanson s mother passed away this week.

Tagged Passions:parks, recognition, military, and recreation

11.
ADJOURNMENT.

Motion made by Commissioner Legge, seconded by Mayor Pro Tem Mitchell and carried unanimously, to adjourn the meeting. Mayor Warner adjourned the meeting at 8:50 p.m.

______________________________ Jackie Warner, Mayor

ATTEST: ___________________________ Jane G. Starling, CMC Town Clerk

1
Special Meeting

TOWN OF HOPE MILLS

BOARD OF COMMISSIONERS SPECIAL MEETING MINUTES

MONDAY, JULY 23, 2018 5:00 P.M. WILLIAM F. BILL LUTHER, JR. AND DORIS LUTHER MEETING ROOM Mayor Warner called the special meeting of the Hope Mills Board of Commissioners to order on Monday, July 23, 2018 at 5:00 p.m. GOVERNING BOARD MEMBERS PRESENT Mayor Jackie Warner, Mayor Pro Tem Mike Mitchell, Commissioners Jessie Bellflowers, Pat Edwards, Meg Larson, and Jerry Legge. STAFF PRESENT Town Manager Melissa Adams, Town Clerk Jane Starling, Development Planning Administrator Chancer McLaughlin, and Executive Assistant/Deputy Town Clerk Tiffany Gillstedt. Also present was Town Attorney Dan Hartzog, Jr.
Tagged Passions:administrator, legal, manager, development, Development, and planning

INVOCATION AND PLEDGE OF ALLEGIANCE The invocation was led by Commissioner Jerry Legge, followed by the Pledge of

Allegiance led by Mayor Jackie Warner.

1.
APPROVAL OF AGENDA-ADDITIONS OR DELETIONS.

Motion made by Commissioner Edwards, seconded by Mayor Pro Tem Mitchell and

carried unanimously, to approve the agenda as presented.

No additional detail provided

2.
WORKSHOP ON SIGN ORDINANCE AND PROPOSED FOOD TRUCK

ORDINANCE. The workshop on the Sign Ordinance and proposed Food Truck Ordinance was presented by Development Planning Administrator Chancer McLaughlin. This workshop was a

Tagged Passions:transportation, administrator, ordinance, development, food trucks, Development, and planning

follow-up to the recent presentation of a proposed Food Truck Ordinance and a Sign

Ordinance revision at the July 9, 2018 Board of Commissioners special meeting.
Tagged Passions:transportation, ordinance, and food trucks

Mr. McLaughlin read aloud the proposed Town of Hope Mills Food Truck Ordinance. If adopted, it would require a Zoning Permit and the Development and Planning

Administrator to review all applications. Every application would be accompanied by:

Tagged Passions:transportation, administrator, ordinance, development, food trucks, Development, planning, and zoning

1.
A plan or plat showing the shape, location and dimension of the lot proposed for use.

2. Shape, size and location of all building or structures on the lot and proximity to any adjacent residential and commercial uses.

Tagged Passions:commercial and zoning

3.
Location of any other food trucks to be operated on such property. 4. Other information concerning the lot or adjoining lots as may be essential for

No additional detail provided

Tagged Passions:transportation, property, and food trucks

determining whether the provisions of this ordinance have been met.

Tagged Passions:ordinance

2
Special Meeting

5.
Delineated location of all parking spaces located on the lot. 6. All associated food trucks, Cumberland County Health Department approval. 7. Proof of vehicle liability insurance.

Tagged Passions:transportation, health, food trucks, parking, and insurance

Once approved, the permit must be placed inside the food truck for viewing at all times

and must be re-approved annually. If any application for a permit is not approved, the Development and Planning Administrator shall state in writing on the application the cause for such disapproval.
Tagged Passions:transportation, administrator, development, food trucks, Development, and planning

Consensus of the Board of Commissioners regarding a Food Truck Ordinance was for

staff to bring back an ordinance with additional language limiting trucks to 4 days per
Tagged Passions:transportation, ordinance, and food trucks

week at any one property, to have the hours of operation be 7:00 a.m. till 10:00 p.m., to

No additional detail provided

Tagged Passions:property

clarify that the permit is per truck, and to revoke permits for non-compliance.

Tagged Passions:transportation and compliance

Mr. McLaughlin presented a redlined copy of the current sign ordinance with the

assistance of a PowerPoint presentation. The changes include:

Tagged Passions:ordinance

1.
Removal of the definition of a pole sign and section regarding pole signs. 2. Removal of language allowing signs 15 feet in height. 3. Addition of in no instance shall a sign be permitted within 20 feet of the right-of-

way line at the intersection of two streets.

Tagged Passions:streets and pole

4.
Removal of language allowing ground signs 30 feet in height. 5. Amendments to existing table that outlines height and setback regulations. 6. Amend language to strengthen requirements regarding maintenance and

appearance.

Tagged Passions:regulation

7.
Add language to strengthen requirements regarding unsafe and unlawful signs. 8. Amend allowable square footage of signs. 9. Amend Billboards provisions language to restrict billboard to be allowed only

No additional detail provided

Tagged Passions:signage and advertising

within 1,500 feet from the rights-of-way of freeways.

10. Add language to the signs prohibited section to include; prohibiting signs attached to or painted on utility poles, telephone poles, trees, parking meters, bridges and overpasses.

Tagged Passions:utility, trees, Utility, pole, and parking

Town Attorney Hartzog raised the issue of a Supreme Court Case which doesn t allow signs to be regulated based on content. Attorney Hartzog stated he will look at the

language regarding political signs to make sure the ordinance is in compliance with the new ruling.

Tagged Passions:legal, compliance, ordinance, and court

Consensus of the Board of Commissioners regarding the Sign Ordinance updates

Tagged Passions:ordinance

presented were approval for the changes with the exception of allowing existing signs to

come into compliance when a new permit for replacing it would otherwise be required. Additionally, an exception for sandwich boards to be removed from Trade Street

Tagged Passions:streets, compliance, and trade

(Sec.102A-1404 L), to eliminate the reference to Interstate 95 from the ordinance (Sec.

102A-1407 a 1) and to allow political signs to be placed on Town property at 5:00 p.m. on the day before an election as the County allows (Sec. 102A-1404).

Tagged Passions:transportation, property, ordinance, voting, and election

3
Special Meeting

3.
ADJOURNMENT.

Motion made by Commissioner Legge, seconded by Mayor Pro Tem Mitchell and carried unanimously, to adjourn the meeting. Mayor Warner adjourned the meeting at 7:00 p.m. ______________________________ Jackie Warner, Mayor ATTEST: ___________________________

Jane G. Starling, CMC

Town Clerk

Meeting Date: ______August 6, 2018__

AGENDA FORM TO: Melissa P. Adams, Town Manager FROM: C.L. Hodges, Fire Chief SUBJECT: AMKUS ION Comb-Tool BACKGROUND INFORMATION: The fire department is requesting funds to purchase an Amkus lightweight Ion Battery operated Combi- Tool (Combination Cutter/Spreader). This tool is used to extricate victims trapped in a variety of rescue scenarios but probably best known for cutting victims out of motor vehicle crashes. Since this tool is lightweight and battery operated, it can be put straight into action without delay, unlike our heavier equipment that must be powered by a hydraulic pump which takes time to set up. The addition of this equipment will enable our rescuers to be more versatile in emergency operations. STAFF RECOMMENDATION, IF APPLICABLE: THE FIRE DEPARTMENT OBTAINED 3-BIDS FOR THIS EQUIPMENT AND REQUESTS THE BOC APPROVE THE PURCHASE OF AN AMKUS ION COMBI-TOOL WITH ACCESSORIES FROM C. W. WILLIAMS, THE LOWEST RESPONSIBLE BIDDER FOR 8,152.00 ACTION(S) REQUESTED:
Tagged Passions:RFP, manager, rfp, purchasing, equipment, funding, emergency, and fire departments and districts

Approval

FISCAL IMPACT __X___ CURRENTLY BUDGETED ________ REQUIRES BUDGET AMENDMENT ______ NO FISCAL IMPACT ATTACHMENTS: This agenda form has been reviewed by: Initials Comments Town Attorney Department Head(s) CLH Finance Director DH Town Manager MA 8/1/18 Town Clerk JGS 7/31/18
Tagged Passions:legal, budget, manager, and finance

Meeting Date: ___August 6, 2018__

This agenda form has been reviewed by: Initial Date

Town Manager MA 8/1/18 Finance Director DH Town Attorney Department Head (s) Town Clerk

AGENDA FORM TO: Melissa P. Adams, Town Manager
Tagged Passions:legal, manager, and finance

FROM: Joel Acciardo Chief of Police

Tagged Passions:public safety

SUBJECT: Travel for Sgt. Sumners, Ofc. Rolland, and Ofc. Mendez

No additional detail provided

Tagged Passions:travel

BACKGROUND INFORMATION: The Hope Mills Police Department is currently enrolled in the US Military s Law Enforcement Support (LESS) 1033 program. Under this program, the Hope Mills Police Department has been awarded a Humvee, however the item requires Sgt. Sumners, Officer Rolland, and Officer Mendez to travel to Richmond, VA to pick it up mid August. The item is free to our agency. It is being requested that three Officers travel in order to have a driving rotation with the Humvee (no air conditioning).

STAFF RECOMMENDATION, IF APPLICABLE Approve the travel for Sgt. Sumners, Officer Rolland and Officer Mendez to Richmond, VA. RECOMMENDED ACTION: FISCAL IMPACT: __X_Currently Budgeted ____Requires Budget Amendment ____No fiscal impact Meals will be covered at 19.40 per person for a total of 58.20
Tagged Passions:budget, public safety, military, travel, and program

ATTACHMENTS: T101 for Sgt. Sumners, Officer Rolland, and Officer Mendez

No additional detail provided

Meeting Date: _August 6, 2018

__ AGENDA FORM TO: Melissa P. Adams, Town Manager
Tagged Passions:manager

FROM: Chancer F. McLaughlin, Development and Planning

Administrator
Tagged Passions:administrator, development, Development, and planning

SUBJECT: Food Truck Ordinance and Application

BACKGROUND INFORMATION: Consideration of the full adoption of the Town of Hope Mills Food Truck Ordinance. STAFF RECOMMENDATION, IF APPLICABLE: Town of Hope Mills Planning Staff is recommending approval of the request. RECOMMENDED ACTION: Town of Hope Mills Planning Staff is recommending approval of the request. FISCAL IMPACT:

Tagged Passions:transportation, ordinance, food trucks, and planning

_______ Currently Budgeted _________ Requires budget amendment ____X____ No fiscal impact

ATTACHMENTS: Attached are the following: Staff memo from the Town of Hope Mills Planning Department. This agenda form has been reviewed by: Initial Date Town Manager MA 8/1/18 Finance Director Town Attorney Department Head (s) Town Clerk Development Planning Administrator CFM 8/6/2018 TO: Melissa P. Adams, Town Manager
Tagged Passions:administrator, legal, budget, manager, development, Development, planning, and finance

FROM: Chancer F. McLaughlin, Development Planning Administrator, Town of Hope Mills

Tagged Passions:administrator, development, Development, and planning

RE: Food Truck Ordinance Adoption

The following memo outlines a request for the full adoption of the Town of Hope Mills Food Truck Ordinance.

Tagged Passions:transportation, ordinance, and food trucks

Background: The Town of Hope Mills staff held a series of work sessions with the Board of Commissioners over the past several months to draft a new ordinance tied to the regulation of Food Trucks. At the July 23, 2018 work session, the Board directed staff to make final amendments to the draft ordinance for adoption. Staff has made the requested changes and attached the proposed food truck application to this report for review.

Tagged Passions:transportation, ordinance, food trucks, and regulation

If approved, the Food Truck Ordinance will become a part of the Hope Mills Code of Ordinances which is enforced by the Hope Mills Police Department. As our staff is currently conducting an update to the Code of Ordinances, the approved Food Truck Ordinance will be placed on the Town of Hope Mills website for the general public until the Code of Ordinances update is complete.

Tagged Passions:transportation, public safety, ordinance, and food trucks

Staff Recommendation: Approval

FOOD TRUCKS Purpose The purpose of this article is to minimize any negative or detrimental effects of food trucks on neighborhood properties and adjacent land uses while ensuring that permitted food trucks do not become a hazard or public nuisance. All food trucks approved and operating within the limits of the Town of Hope Mills shall be in accordance with the provisions of this article. Where there is conflict between the provisions of this ordinance and the provisions or regulations elsewhere within the Town s Code of Ordinances, the more restrictive standard shall apply. These regulations have been made with reasonable consideration, among other things, as to the character of each district and its peculiar suitability for food trucks and with a view to conserving the value of other uses within the boundaries of the Town of Hope Mills. Contained herein are provisions providing for the administration, amendment and enforcement of this ordinance and defining the duties and powers of the Town of Hope Mills with respect to the approval of the operation of food trucks. Title This ordinance shall be known and may be cited as the Town of Hope Mills Food Truck Ordinance. Authority The Town of Hope Mills Board of Commissioners, pursuant to the authority conferred by N. C. GEN. STAT. 160A-381 et seq. does hereby adopt, approve, ordain and enact into law this ordinance.

Tagged Passions:transportation, ordinance, food trucks, regulation, and neighborhood

Jurisdiction On and after _____________, this ordinance shall govern the use of food trucks on all lands lying within the Town of Hope Mills

Application This provisions of this ordinance shall be interpreted and applied as minimum requirements adopted for the promotion of the public health, safety, morals, convenience, order, prosperity, and general welfare of the operation of food trucks within the town.

Tagged Passions:transportation, health, ordinance, and food trucks

Ordinance administrator This ordinance shall be administered and enforced by the Town Manager or the manager s designee. This official or their representative shall have the right to enter upon the premises in any manner authorized by law as required to carry out the necessary duties for the fair and impartial enforcement of this ordinance. All questions arising in connection with enforcement and interpretation of this ordinance shall be presented first to the Development and Planning Administrator who is charged with the day-to-day enforcement of this ordinance.

Zoning permit (a) Zoning permit required. It shall be unlawful to commence the operation of a food truck in any manner within the town limits until the Development and Planning Administrator has issued a zoning permit for such. Such permit shall include a statement that the specifications for, and intended use of such food trucks, in all respects, conform with the provisions of this ordinance. Application for a zoning permit shall be made in writing to the Development and Planning Administrator on forms provided for that purpose. Zoning permits shall be required to be renewed on an annual basis. (b) Approval of plans. The Development and Planning Administrator shall review all applications for a zoning permit for any purpose regulated by this ordinance and for conformity with this ordinance. To this end, every application for a zoning permit shall be accompanied by a plan or plat showing the following in sufficient detail to enable the Development and Planning Administrator to ascertain whether the proposed food truck is in conformance with this ordinance:
Tagged Passions:transportation, administrator, manager, ordinance, development, food trucks, Development, planning, and zoning

(1) The actual shape, location and dimensions of the lot proposed for use;

(2) The shape, size and location of all buildings or other structures on the lot and proximity to any adjacent residential and commercial uses;

(3) Location of any other food trucks to be operated on such property; (4) Such other information concerning the lot or adjoining lots as may be essential for determining whether the provisions of this ordinance have been met;

Tagged Passions:transportation, property, commercial, ordinance, and food trucks

(5) Clearly delineated location of all parking spaces located on the lot and the exact location for the operation of the proposed food truck;

(6) All associated food trucks must be listed in the application; (7) Approval from the Cumberland County Health Department is required; (8) Proof of vehicle liability insurance is required; (9) Zoning approval must be placed inside food truck at all times; (10) Zoning permit must be approved annually. (11) Proof of workers compensation insurance is required. (c) Complete Application. In addition to the zoning permit application and plat submittal, all applications for the operation of food trucks must be accompanied by the following: (1) Authorization from property owner for use of property and operation of food truck. (2) Approval from Cumberland County Health Department (3) Copy of liability insurance
Tagged Passions:compensation, transportation, health, property, food trucks, parking, insurance, and zoning

(4) Application for business privilege license

(d) Issuance of zoning permit. If the proposed activity as set forth in the application conforms with the provisions of this ordinance, the Development and Planning Administrator shall issue a zoning permit for such purpose. If any application for a zoning permit is not approved, the Development and Planning Administrator shall state in writing on the application the cause for such disapproval. Issuance of a permit shall in no case be construed as waiving any provision of this ordinance and the town reserves the right to rescind any zoning permit mistakenly issued in contravention of the provisions of this ordinance.
Tagged Passions:administrator, license, ordinance, development, Development, planning, business, and zoning

Definitions For the purposes of interpreting this article, the following words and terms are herin defined:

(a) Food Truck: A licensed mobile and motorized vehicle food unit that is temporarily utilized on a privately owned piece of property where food items are being sold to the general public. (b) Push Cart: A mobile cart from which food or other goods are sold. Permitted Districts Food trucks are permitted for operation in the Town of Hope Mills in the following zoning districts: (a) C1(P) Planned Local Business District (b) C2(P) Planned Service and Retail District (c) C(P) Planned Commercial District (d) M1(P) Planned Light Industrial District (e) M(P) Planned Industrial District (f) MXD _ Mixed Use Development Standards The following development standards shall apply to the operation of all food trucks within the limits of the Town of Hope Mills: (1) Subject property must have a primary use. (2) No sales while parked on a public street. (without being tied to a Town of Hope Mills event). (3) Capacity:
Tagged Passions:parks, transportation, property, commercial, license, development, food trucks, Development, business, industrial, events, zoning, and sale

a.
2 food trucks allowed on parcels less than acre. b. 3 food trucks on parcels between acre and 1 acre. c. 4 food trucks allowed on parcels over 1 acre. (except for special events)

(4) Temporary outdoor seating allowed only on lots 1 acre or more.

Tagged Passions:transportation, property, food trucks, and events

(5) Distance Requirements: a. 200 feet from any existing restaurant b. 50 feet from another food truck c. 40 feet from any sidewalk or driveway d. 40 feet from any fire hydrant e. 200 feet from any residential district

(6) Parking: a. Approved location must be physically marked b. Cannot impeded or block other existing parking areas (7) Hours of Operation:
Tagged Passions:transportation, restaurants, streets, Pedestrian, food trucks, and parking

a.
7:00am 10:00pm Sunday - Saturday

No additional detail provided

(8) Free standing sandwich board signs are allowed only within the permitted area not to exceed 20 square feet in size.

(9) Food truck service window must be faced away from driving lanes to prevent public safety issues. (10) Trucks may only operate within the Town of Hope Mills limits 4 days per week.

Tagged Passions:transportation, public safety, and food trucks

Civil Penalties and Violations If the Chief Building Inspector shall find that any food truck is unsafe or is a menace to the public or has been operating in violation of this ordinance, the inspector shall give written notice of such violation to the owner of the food truck or the owner of the property where the truck is located. If the owner of the truck, or the property owner, fails to comply with the required standards such food truck may be subject to the revocation of all permits to operate within the Town of Hope Mills. The Chief Building Inspector may cause any food truck which is an immediate peril to persons or property to be promptly removed. Once a food truck has been cited by Town Staff as a result of the violation of this ordinance, any additional operation by the same food truck shall be considered a Class 3 misdemeanor and shall be subject to a civil penalty of 500 as authorized by G.S. 14-4. Each day s continuing violation shall be considered a separate and distinct offense.

Outdoor Event Permit The following regulations apply to all outdoor event permits that will utilized food trucks:

Tagged Passions:transportation, property, ordinance, penalty, food trucks, events, and regulation

(1) Must have approved outdoor event zoning permit that includes the following: a. All associated food trucks listed b. Copy of zoning approvals for all associated food trucks c. Food truck distance requirements are waived for outdoor events d. No cap on the number of allowed food trucks. e. Outdoor events for food trucks must comply with section 102A-1101(a) of the

Tagged Passions:transportation, food trucks, events, and zoning

Town of Hope Mills Zoning Ordinance. f. All other distance requirements in this ordinance apply.

Tagged Passions:ordinance and zoning

Fees The zoning permit fees for the operation of food trucks will be an annual fee of 50 per truck.

Tagged Passions:transportation, food trucks, and zoning

TOWN OF HOPE MILLS Development and Planning Submit to the Town of Hope Mills 5770 Rockfish

Tagged Passions:development, Development, and planning

Road Hope Mills, NC 28348. Development and Planning Contact: (910).426.4103 FEE: 50.00

For Office Use Only: PERMIT :_______________________________ DATE OF APPROVAL:__________________________________ EXPIRATION DATE:_____________________ OF FOOD TRUCKS APPROVED ON LOT:_______________ ZONING PERMIT APPLICATION FOR FOOD TRUCKS (Please print clearly) Property Owner (applicant) Name: _____________________________________________ Property Address: __________________________________________ Zip:______________ Contact Numbers: Home:_____________ Work:_____________ Mobile:______________ Email Address: _______________________________________________________________ Name of Food Truck(s):________________________________________________________ _________________________________________________________ _________________________________________________________ Days of Operation (4 day per week cap):_________________________________________ Zoning District: _______________ Number of Requested Food: Trucks______________ Location on Lot: Site plan is required with the specific location of each food truck. Must comply with all distance requirements. Application Submittal: The following items are all required for a complete review of Food Truck Applications:

Tagged Passions:transportation, property, development, food trucks, Development, planning, and zoning

a.
Site plan: Site plan indicating shape, location, and dimension of the proposed lot for use.

No additional detail provided

b.
Location, shape, and size of all buildings or other structures on the lot and proximity to any adjacent residential and commercial uses.

No additional detail provided

Tagged Passions:commercial

c.
Location of any other food trucks to be operated on such property; d. Such other information concerning the lot or adjoining lots as may be essential

for determining whether the provisions of this ordinance have been met; e. Clearly delineated location of all parking spaces located on the lot and the exact

Tagged Passions:transportation, property, ordinance, food trucks, and parking

location for the operation of the proposed food truck; f. Approval from the Cumberland County Health Department is required; g. Proof of vehicle liability insurance is required; h. Proof of workers compensation insurance is required. i. Letter of authorization from property owner.

Zoning permit must be placed inside food truck at all times and must be approved annually. Terms and Conditions:
Tagged Passions:compensation, transportation, health, property, food trucks, insurance, and zoning

1.
This permit is valid for one calendar year from the date of approval. 2. Only the food truck vendors listed on this permit shall operate on site, and must

be in approved locations. 3. Food trucks must be operated in accordance with all locational, operational, and all other requirements outline in the Hope Mills Food Truck Ordinance.

Tagged Passions:transportation, ordinance, and food trucks

Applicant s Statement: I hereby certify that I am making this application for myself and that the statements given are true to the best of my knowledge. I further attest that I understand that I am responsible for compliance with the terms and conditions of this permit and any other applicable laws and regulations not expressly stated in this permit.

Tagged Passions:compliance and regulation

___________________________________________ ______________________ Signature of Applicant Date

___________________________________________ _______________________ Signature of Property Owner (if different) Date

FOOD TRUCKS Please check one: New Application Amended Vendor List Only Important: To change the number of approved locations on your lot, a new application is required.
Tagged Passions:transportation, property, and food trucks

ONLY THE FOOD TRUCKS LISTED BELOW MAY OPERATE ON THE LOT AS A PART OF THIS PERMIT, IF APPROVED. This list may be amended within the approval period. No more than the approved number of food trucks may be on site at any one time, and may operate only in approved locations.

No additional detail provided

Tagged Passions:transportation and food trucks

For each vendor listed below, a copy of (1) Approval of Cumberland County Health Department, (2) Proof of vehicle liability insurance, and (3) Proof of workers compensation.

No additional detail provided

Tagged Passions:compensation, health, and insurance

Food Truck Vendor Name Health Dept Liability Workers Comp

1.__________________________________________________________________________ 2.__________________________________________________________________________ 3.__________________________________________________________________________ 4.__________________________________________________________________________ 5.__________________________________________________________________________ 6.__________________________________________________________________________ 7.__________________________________________________________________________ 8.__________________________________________________________________________ 9.__________________________________________________________________________ 10._________________________________________________________________________ REQUIREMENTS FOR OPERATING FOOD TRUCKS: Zoning permit (a) Zoning permit required. It shall be unlawful to commence the operation of a food truck in any manner within the town limits until the Development and Planning Administrator has issued a zoning permit for such. Such permit shall include a statement that the specifications for, and intended use of such food trucks, in all respects, conform with the provisions of this ordinance. Application for a zoning permit shall be made in writing to the Development and Planning Administrator on forms provided for that purpose. Zoning permits shall be required to be renewed on an annual basis. (b) Approval of plans. The Development and Planning Administrator shall review all applications for a zoning permit for any purpose regulated by this ordinance and for conformity with this ordinance. To this end, every application for a zoning permit shall be accompanied by a plan or plat showing the following in sufficient detail to enable the Development and Planning Administrator to ascertain whether the proposed food truck is in conformance with this ordinance:
Tagged Passions:transportation, health, administrator, ordinance, development, food trucks, Development, planning, and zoning

(1) The actual shape, location and dimensions of the lot proposed for use;

(2) The shape, size and location of all buildings or other structures on the lot and proximity to any adjacent residential and commercial uses;

(3) Location of any other food trucks to be operated on such property; (4) Such other information concerning the lot or adjoining lots as may be essential for determining whether the provisions of this ordinance have been met;

Tagged Passions:transportation, property, commercial, ordinance, and food trucks

(5) Clearly delineated location of all parking spaces located on the lot and the exact location for the operation of the proposed food truck;

(6) All associated food trucks must be listed in the application; (7) Approval from the Cumberland County Health Department is required; (8) Proof of vehicle liability insurance is required; (9) Zoning approval must be placed inside food truck at all times; (10) Zoning permit must be approved annually. (11) Proof of workers compensation insurance is required. MEMORANDUM
Tagged Passions:compensation, transportation, health, food trucks, parking, insurance, and zoning

TO: Honorable Mayor Board of Commissioners

FROM: Melissa P. Adams, Town Manager
Tagged Passions:manager

DATE: August 6, 2018

SUBJECT: Discussion of the Board of Commissioner s Rules of Procedure This item has been requested by Commissioner Larson to be included on the August 6, 2018 Board of Commissioner s Regular Meeting Agenda. A copy of the Rules of Procedure is attached.
Tagged Passions:procedure

Rules of Procedure for the Town of Hope Mills Town Council

Date Modified: 6/01/2017 4843-7763-4138, v. 1
Tagged Passions:council and procedure

1
Rules of Procedure for the Town of Hope Mills Town Council

Tagged Passions:council and procedure

Part I. Applicability Rule 1. Applicability of Rules These rules apply to all meetings of the Hope Mills Town Council. For purposes of these rules, a meeting of the council occurs whenever a majority of the coun- cil s members gather, whether in person or simultaneously by electronic means, to conduct hearings, deliberate, vote, or otherwise transact public business within the council s real or apparent jurisdiction. The term majority as used here and elsewhere in these rules means, unless otherwise specified, a simple majority, that is, more than half.

No additional detail provided

Tagged Passions:council, hearing, and business

Part II. Quorum Rule 2. Quorum The presence of a quorum is necessary for the council to conduct business. A ma- jority of the council s actual membership plus the mayor, excluding vacant seats, constitutes a quorum. A member who withdraws from a meeting without being excused by majority vote of the remaining members in attendance is deemed pre- sent for quorum purposes.

No additional detail provided

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Part III. Open Meetings Rule 3. Remote Participation in Council Meetings No member who is not physically present for a council meeting may participate in the meeting by electronic means except in accordance with a policy adopted by the council. Although a member who attends a meeting electronically pursuant to such a policy may take part in debate, the member may neither be counted toward a quorum nor vote on any matter before the council.

No additional detail provided

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Rule 4. Meetings to Be Open to the Public Except as permitted by Rule 5, all meetings of the council shall be open to the public, and any person may attend its meetings.

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Rule 5. Closed Sessions (a) Motion to Enter Closed Session. The town council may enter a closed ses- sion from which the public is excluded only upon a motion duly made and adopt- ed in open session. The motion to enter closed session must cite one or more of the permissible bases for closed session listed in paragraph (b) of this rule. A mo- tion to enter closed session under subparagraph (b)(1) or (b)(2) must contain the additional information specified in those provisions.

(b) Bases for Closed Session. A closed session is permissible under the following circumstances and no others: (1) To prevent the disclosure of information that is privileged or confidential pursuant to the law of North Carolina or of the United States or that does not constitute a public record within the meaning of Chapter 132 of the General Statutes. The motion to enter closed session must name or cite the law that renders the information confidential or privileged. (2) To prevent the premature disclosure of an honorary degree, scholarship, prize, or similar award.

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(3) To consult with the town attorney or another attorney employed or retained by the city in order to preserve the attorney client privilege. If the council expects to discuss a pending lawsuit with its attorney, the motion to enter closed session must include the names of the parties to the lawsuit.

(4) To discuss matters relating to (a) the location or expansion of industries or other businesses in the area served by the town or (b) the closure or realignment of a military installation. The council may reach agreement in closed session on a tentative list of economic development incentives to be offered in negotiations, but the approval of the signing of any economic development contract or commitment and the authorization of the payment of economic development expenditures must take place in open session.

Tagged Passions:expansion, council, contract, legal, military, development, Development, business, economic development, and incentive

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(5) To establish or instruct staff or agents concerning the town s position in negotiating the price or other material terms of an agreement for the acquisition of real property by purchase, exchange, or lease.

Tagged Passions:leasing, property, and purchasing

(6) To establish or instruct staff or agents concerning the amount of compensation or other material terms of an employment contract.

(7) To consider the qualifications, competence, performance, character, fitness, or conditions of appointment or employment of a public officer or employee or prospective public officer or employee, except when the individual in question is a member of the town council or other public body or is being considered to fill a vacancy on the town council or other public body. Final action to appoint or employ a public officer or employee must take place in open session. (8) To hear or investigate a charge or complaint by or against a public officer or employee. Final action discharging an employee or removing an officer must occur in open session. (9) To plan, conduct, or hear reports concerning investigations of alleged criminal misconduct. (10) To view a law enforcement recording released pursuant to G.S. 132-1.4A. (11) On any other basis permitted by law. (c) Closed Session Participants. Unless the council directs otherwise, the town manager, town attorney, and town clerk may attend closed sessions of the council. No other person may attend a closed session unless invited by majority vote of the council.
Tagged Passions:compensation, council, contract, legal, manager, public safety, appointments, employment, and performance

(d) Motion to Return to Open Session. Upon completing its closed session business, the council shall end the closed session by adopting a duly made motion to return to open session.

No additional detail provided

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Rule 6. Meeting Minutes (a) Minutes Required for All Meetings. The council must keep full and accurate minutes of all of its meetings, including closed sessions. To be full and accu- rate, minutes must record all actions taken by the council. They should set out

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the precise wording of each motion and make it possible to determine the number of votes cast for and against each motion. The minutes need not record discus- sions of the council, though the council in its discretion may decide to incorporate such details into the minutes.

(b) Record of Ayes and Noes. At the request of any member of the council, the minutes shall list each member by name and record how each member voted on a particular matter. (c) General Accounts of Closed Sessions. In addition to minutes, the council must keep a general account of each closed session. The general account must be sufficiently detailed to provide a person not in attendance with a reasonable un- derstanding of what transpired. The council may combine the minutes and general account of a closed session into one document, so long as the document contains both a complete record of actions taken and the level of detail required for a gen- eral account. (d) Sealing Closed Session Records. Minutes and general accounts of closed sessions shall be sealed until unsealed by order of the council or, if the council delegates the authority to unseal to one or more staff members, in accordance with guidelines adopted by the council. The sealed minutes and general account of any closed session may be withheld from public inspection so long as public inspec- tion would frustrate the purpose(s) of the closed session.

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Rule 7. Broadcasting and Recording Meetings (a) Right to Broadcast and Record. Any person may photograph, film, tape- record, or otherwise reproduce any part of a council meeting that must take place in open session. Except as provided in paragraph (c) of this rule, any radio or tel- evision station may broadcast any such part of a council meeting.

(b) Advance Notice. Any radio or television station that plans to broadcast any portion of a council meeting shall so notify the town clerk or the city manager no later than twenty-four hours before the meeting. The failure to provide notice is not, by itself, grounds for preventing the broadcast of a council meeting. (c) Equipment Placement. The town manager may regulate the placement and use of camera or recording equipment in order to prevent undue interference with
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a council meeting, so long as he or she allows the equipment to be placed where it can carry out its intended function. If the town manager determines in good faith that the equipment and personnel necessary to broadcast, photograph, or record the meeting cannot be accommodated without undue interference to the meeting, and an adequate alternative meeting room is not readily available, the town man- ager may require the pooling of the equipment and the personnel operating it.

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(d) Alternative Meeting Site. If the news media request an alternative meeting site to accommodate news coverage, and the council grants the request, the news media making the request shall pay the costs incurred by the town in securing an alternative meeting site.

Part IV. Organization of the Council Rule 8. Organizational Meeting; Selection of [Mayor and] Mayor Pro Tempore (a) Scheduling Organizational Meeting. The council must hold an organization- al meeting following each general election in which council members are elected. The organizational meeting must be held either (1) on the date and at the time of the council s first regular meeting in December following the election or (2) at an earlier date, if any, set by the incumbent council. The organizational meeting may not be held before municipal election results are officially determined, certified, and published as required by law.
Tagged Passions:council, selection, voting, election, and grant

(b) Oath of Office. As the first order of business at the organizational meeting, all newly elected members of the council must take and subscribe the oath of of- fice set out in Article VI, Section 7, of the North Carolina Constitution. Each member s oath must be filed with the town clerk. Although a member who is not present for the organizational meeting may take the oath of office at another time, every member must take, subscribe, and file the oath before he or she begins per- forming any of the duties of the member s office.

(c) Selection of Mayor Pro Tempore. As the second order of business at the or- ganizational meeting, the council shall elect as mayor pro tempore the person re- ceiving the highest number of votes in the preceeding election.

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Part V. Types of Meetings Rule 9. Regular Meetings (a) Regular Meeting Schedule. The council shall hold a regular meeting on the first and third Monday of each month, except that if a regular meeting day is a legal holiday, the meeting shall be held on the next business day. The meeting shall be held at the Hope Mills Town Hall and begin at 7:00 p.m. The council shall adopt a meeting schedule each year consistent with this rule. A copy of the council s current meeting schedule shall be filed with the town clerk and posted on the Town s website.

Tagged Passions:council, legal, holiday, and business

(b) Change to Meeting Schedule. Notwithstanding paragraph (a) of this rule, the council may amend its regular meeting schedule to add or delete meetings or to change the date, time, or location of one or more meetings on the schedule. The amended schedule shall be filed with the town clerk at least seven (7) calendar days before the day of the first meeting held pursuant to the revised schedule and posted on the city s website.

No additional detail provided

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Rule 10. Special Meetings (a) Calling Special Meetings. A special meeting of the council may be called by the mayor, the mayor pro tempore, or any two council members. A special meet- ing may also be called by vote of the council in open session during a regular meeting or another duly called special meeting.

(b) Notice to the Public. At least forty-eight hours before a special meeting of the council, notice of the date, time, place, and purpose of the meeting shall be (1) posted on the council s principal bulletin board or, if the council has no such board, at the door of the council s usual meeting room and (2) delivered, e- mailed, or mailed to each newspaper, wire service, radio station, television sta- tion, and person who has filed a written request for notice with the town clerk. Furthermore, notice of the special meeting s date, time, place, and purpose shall be posted on the town s website in advance of the meeting. (c) Notice to Members. (1) Meeting called by the mayor, the mayor pro tempore, or any two council members. At least forty-eight hours before a special meeting called by the

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mayor, the mayor pro tempore, or any two council members, written notice of the meeting stating its date, time, and place, as well as the subjects to be considered, shall be delivered to the mayor and each council member or left at his or her usual dwelling place.

(2) Meeting called by vote of the council in open session. When a special meeting is called by vote of the council in open session during a regular meeting or another duly called special meeting, the motion or resolution calling the special meeting shall state the meeting s date, time, place, and purpose. Written notice of the special meeting s date, time, place, and purpose shall be mailed or delivered at least forty-eight hours before the meeting to each council member not present for the meeting at which the special meeting was called, and to the mayor if he or she was not present at that meeting.

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(d) Transacting Other Business. Unless all members are present or any absent member has signed a written waiver of notice, only those items of business speci- fied in the notice to council members may be taken up at a special meeting. Even when all members are present or any absent member has signed a waiver, the council may take up an item of business not covered by the notice only if the council first determines in good faith that the item must be discussed or acted up- on immediately.

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Rule 11. Emergency Meetings (a) Grounds for Emergency Meeting. Emergency meetings of the town council may be called only to address generally unexpected circumstances demanding the council s immediate attention.

(b) Calling Emergency Meetings. There are two methods by which an emergen- cy meeting of the council may be called. (1) The mayor, the mayor pro tempore, or any two members of the council may at any time call an emergency council meeting by signing a written notice stating the date, time, and place of the meeting and the subjects to be considered. The notice shall be delivered to the mayor and each council member or left at his or her usual dwelling place at least six hours before the

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Rules of Procedure for the Town of Hope Mills Town Council

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