During the Public Comment Open Time period, the public may address the Board on any agenda item on the consent calendar and may address the Board on any matter not listed on the agenda that is within the subject matter jurisdiction of the Board of Supervisors. Persons wishing to address the Board during Public Comment Open Time are requested to fill out a Speaker Request Form and, if you have documents to present to the Board of Supervisors, please provide a minimum of ten copies. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They may be acted upon by the Board at one time without discussion. Any Board member or staff member may request that an item be removed from the Consent Calendar for discussion and consideration. Members of the public may comment on any item on the Consent Calendar during the Public Comment Period - Open Time, which shall precede the Consent Calendar. GENERAL GOVERNMENT
The Shasta County Board of Supervisors will adjourn and reconvene as the Shasta County IHSS Public Authority Governing Board. SHASTA COUNTY IHSS PUBLIC AUTHORITY GOVERNING BOARD The Shasta County Board of Supervisors does not receive any additional compensation or stipend for acting as the Shasta County IHSS Public Authority Governing Board.
STAFF REPORT APPROVED BY: Brian Muir, Auditor-Controller Vote Required? Simple Majority Vote General Fund Impact? General Fund Impact RECOMMENDATION Accept the annual report of shortage reimbursements in the amount totaling 780.85 for Fiscal Year 2017-18 made by the Auditor-Controller in accordance with Resolution No. 2004-56. SUMMARY Resolution No. 2004-56, Government Code sections 29390 and 29390.1 allows the Board of Supervisors to authorize the Auditor-Controller to relieve shortages in accounts where the shortage does not exceed 500. Circumstances pertaining to the specifics of each incident have been thoroughly reviewed and appropriate corrective action taken with personnel responsible. There is no evidence of employee fraud involved. Appropriate follow-up and reinforced staff training pertaining to cash handling procedures, and internal controls also occurred. DISCUSSION The following summary recaps specific occurrences for the cumulative 780.85: DATE FUND AMOUNT DEPARTMENT REMARKS 11/10/2016 Public Safety 25.00 Probation Uncollectable bad check 11/15/2016 Public Safety 25.00 Probation Uncollectable bad check 10/18/2017 General 100.00 Treasurer Uncollectable counterfeit bill 1/12/2018 SocialServices 10.00 HHSA Cash shortage 10 - Deposit 01-12-18 reconciling day's receipts
c Administrator Based upon your request, and our review, ofevents and/or circumstalces surrounding the cash shortage of 100.00 on l0/18/2017, the Shasta County Auditor-Controller, under authority delegated by Board of Supervisors' Resolution 2004-56 and Govemment Code 29390 and29390.1, does hereby grant relief of accountability for the following transaction: Shortaee SituatiorL/Account Amount Date Uncollectable Counterfeit Bill (D0143683) 100.00 l0ll8/2017 Action To Be Taken: ( ) Write-Off of Accounts Receivable: You are hereby granted relief of accountability for the outstanding counrerfeit bill listed above. Please prepare a journal entry, crediting the account originally deposited to and debiting I I 100-799900 to write off the loss or non-recoverable account. ( ) Replenish Amount ofLoss: The Auditor-Confoller's ofiice will issue, (within a few days), a warrant in the amount ofthe loss to replenish the fund ftom which the loss occu ed. This payment will be charged to the Miscellaneous Expense Account ( 034300) in your budget. ( ) Offset Loss Against Revenue: Ifthe loss is from revenue receipts, you are authorized to offset the loss against the revenue account from which the receipts were received by making ajoumal entry, or as a negative entry on a subsequent deposit.
Based upon )'our request, and our revie\ , of events and/or circumstances sunounding the cash shonage of 510.00 on IOti ?OE, rhe Shasta County Auditor-Controller, under authoritl delegated by Board of Supervisors' Rcsolution 2004-56 and Govemment Code 293 90 and 29390, l. does hereby grant re lief of accountability for thc tbllowing transaction; Shortage SituatiorvAccoupt Amount Date Cash Shortage (D0146542) 10,00 10/10/2017 Action To Be Taken:
,l To; From: Date: Re: Brian Muir, Auditor-Controller Tracy 'l-cdder. HHSA llranch Director . January 12,2018 /t, Reliel' o I' Accountabilirl Cash Shor(agc' The IIIISA is requcsting relief of accountabilitf intheamountol' I0.00foracashshortageona deposit fbr Social Sen'ices collection monies. Thc loss u as determined while recording cash iunds for a deposit on 01ll 201 .q1hc Account Clcrk III (Ms. Azevedo) immediatcly notificd her supervisor. Ms. Garcia (Senior Stall'Services Analyst), and reccipts were compared against a spreadsheet for all payments received and the moncy was recounted. The cash box as uell as workspaces uere examined to determine if the ntissing funds u'ere misplaced. however the Sl0 uas not lound. Ms. Carcia then notit-ied HIISA Fiscal Manager Wade Lee and myself ol'the shortagc. Cash Handling Procedures have becn reviewed and staff informcd that all cash monies should bc checked against all rcceipts for evcry payment received. Whcn payments are received. a second person will verit l pal'ment and u'ritlen receipts lbr all palments made on the accounts. Please lct me know i1'you have any questions or nced additional infbrmation. Deposit : D0146542 Cost Ccnter: 50100 Amount:(- 10.00) Engaging individuals, families and communities to protect and improve health and wellbeing. o) www.shastohhso.net Page 22 of 187
Based upon your request. and our review, of events and/or circumstances surrounding the change fund shonage, the Shasta County Auditor-Controller, under authority delegated by Board of Supervisors' Resolution 2004-56 and Covemment Code 29390 and 29390. I, does hereby grant relief of accountability for the following transactionl Sho(age Situatior/Accoun( Amount Date Sheriff Records Counter Drawer l Change Fund Shonagc c 5.00) 4t23 t2018 Action To Be Taken () Write-Off of security deposit: You are hereby granted rclief of accountability for the security deposit. Please prepare a joumal entry, crediting NIA and debiting N/A to write offthe loss or non-recoverable account Replenish Amount ofLoss: The Auditor-Controller's olfice rvilI issue , (rvithin a ferv days), a warrant in the amount ofthe loss to replenish the fund from which the loss occurred. This payment will be charged to the Miscellaneous Expense Account ( 034300) in your budget.
The nature of the Recorder's Office business results in many overages and shortages throughout the year. For the fiscal year beginning )uly 1,2017 and ending June 30, 201 8 the total of shortages was 6.65. For the same period the tota I of overages was 1,812.48. The balance of general ledger account 799900 on June 30, 2018 was 1,805.83. Shortages in the Recorder's office can be due to a fee change, so requests mailed timely but received after the increase is effective are accepted at the old fee. They can also be the result of an error in page count, title count, or index count discovered after recording during indexing or verifying. Shortages and overages occur when documents are mailed for recording with check payment that is shorl or over, as long as the amount is small the recording is not delayed due to the shortage or overage Page 25 of 187
Approved and authorized the Chairman to sign a retroactive renewal agreement with Shasta County Child Abuse Prevention Coordinating Council in an amount not to exceed the claimable federal financial participation reimbursement to provide Medi-Cal Targeted Case Management services for the period July 1, 2018, through June 30, 2023. (Health and Human Services Agency-Business and Support Services) Took the following actions regarding the West Central Landfill Erosion Control Hydroseeding Contract No. 207519: Found the project categorically exempt in conformance with the California Environmental Quality Act (CEQA) Guidelines Section 15301, Class 1-Existing Facilities; approved plans and specifications and directed the Public Works Director to advertise for bids; and authorized opening of bids on or after September 6, 2018, at 11 a.m. (Public Works) REGULAR CALENDAR, CONTINUED GENERAL GOVERNMENT Page 32 of 187
additional permits may be required for personally removing debris. The California Office of Emergency Services has a similar process for the parcel owner. By motion made, seconded (Moty/Rickert), and unanimously carried, the Board of Supervisors took the following actions: Introduced, waived the reading of, and enacted Ordinance No. 743, an Urgency Ordinance of the Board of Supervisors of the County of Shasta, State of California, Establishing Requirements for the Removal of Fire-Damaged Debris from Private Property Following the Carr Fire; and found the ordinance is exempt from the requirements of the California Environmental Quality Act for the reasons stated in the ordinance. (See General Ordinance Book) LOCAL HEALTH EMERGENCY RESOLUTION NO. 2018-070 Health and Human Services Agency Public Health Director, Terri Fields-Hosler gave a brief presentation on the local health emergency. Ms. Fields-Hosler explained that this is ongoing from the local health emergency that was declared on August 1, 2018. She stated that the Governor has waived the requirement to take this action every 14 days moving forward. By motion made, seconded (Moty/Rickert), and unanimously carried, the Board of
Confer with legal counsel to discuss existing litigation entitled: Gregory Pigg v. County of Shasta, Gary Van Dyne v. County of Shasta, Quintin Johnston v. County of Shasta, Kane County, Utah, et al. v. United States, Rene Estill v. County of Shasta, et al., pursuant to Government Code section 54956.9, subdivision (d), paragraph (1); and Confer with its Labor Negotiators, County Executive Officer Larry Lees, and Personnel Director Angela Davis to discuss the following employee organizations: Shasta County Employees Association, Deputy Sheriffs Association, Deputy Sheriffs Association- Deputy Sheriff, Sergeant and Attorney Investigator Unit, pursuant to Government Code section 54957.6.
Supervisorial District No. : All DEPARTMENT CONTACT: Dean True, Branch Director, HHSA Adult Services, (530) 225-5900 STAFF REPORT APPROVED BY: Dean True, Branch Director, HHSA Adult Services Vote Required? Simple Majority Vote General Fund Impact? No Additional General Fund Impact RECOMMENDATION Approve and authorize the Chairman to sign a retroactive renewal agreement with the National Alliance on Mental Illness Shasta County in an amount not to exceed 60,000 to provide mental health education and recovery programs for the period July 1, 2018 through June 30, 2021. SUMMARY The proposed agreement will allow National Alliance on Mental Illness Shasta County (NAMI) to continue to provide mental health education and recovery programs in Shasta County. DISCUSSION In November 2004, California voters approved the Mental Health Services Act (MHSA), which provides funding dedicated to the support of community mental health programs. Funded by MHSA through a contract with Shasta County Health and Human Services Agency (HHSA), NAMI has been providing mental health education and recovery programs to Shasta County residents since July of 2011. NAMI is dedicated to improving the quality of lives for individuals living with mental illness and their families through support, education, and advocacy. They work to increase public awareness of and eliminate the stigma associated with mental illness. They provide three NAMI-signature training programs that are wellness- and recovery-based whose purpose is to promote recovery, provide support, share resources, and create hope. NAMI has recently added a new program, NAMI On Campus, to the services to be provided through the agreement. NAMI On Campus provides support to student-led, student-run clubs that focus on mental health issues on school and college campuses by raising awareness, reducing stigma, educating the campus community, supporting students, promoting services and supports, and advocating. The agreement calls for the new program to be implemented no later than May 30, 2019, at a minimum of two local high school and/or college campuses. Because HHSA has built an expansive educational and recovery training program through its MHSA-funded destigmatization program, known as Stand Against Stigma and Brave Faces, NAMI s role has evolved over time. While NAMI s original Page 42 of 187
ALTERNATIVES The Board could choose not to approve the agreement, approve at a lower funding amount, or direct the department to renegotiate terms. OTHER AGENCY INVOLVEMENT
(7) Implement, no later than May 30, 2019, and support the NAMI On Campus program for at least two local high school and/or college campuses. The NAMI On Campus program provides support to student-led, student-run clubs that focus on mental health issues on campus by raising awareness, reducing stigma, educating the campus community, supporting students, promoting services and supports, and advocating.
(9) Purchase equipment and services as indicated in the budget and budget narrative as prescribed in EXHIBIT A ( Budget ), attached and incorporated herein, to facilitate the delivery of services under the terms of this agreement. Contractor shall retain ownership of equipment purchased under the terms of this agreement pursuant to the terms and conditions of this agreement.
(2) Copies of the training agendas, curriculum/course contents, Mentoring Log Sheets, EXHIBIT C, attached and incorporated herein, sign in sheets for each session and evaluations of each Community Education Program, Peer-to-Peer program, Family-to-Family program, and Basics program undertaken by Contractor; (3) Any information relating to the services provided under this agreement as may be requested by the HHSA Director, or any HHSA Branch Director designated by the HHSA Director; and
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