CA - Shasta: County Board of Supervisors

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County Board of Supervisors

SHASTA COUNTY BOARD OF SUPERVISORS 1450 Court Street, Suite 308B Redding, California 96001-1673 (530) 225-5557 (800) 479-8009 (530) 225-5189 FAX

Tagged Passions:streets, legal, and court

Supervisor David A. Kehoe, District 1 Supervisor Leonard Moty, District 2 Supervisor Mary Rickert, District 3

Supervisor Steve Morgan, District 4 Supervisor Les Baugh, District 5 AGENDA REGULAR MEETING OF THE

BOARD OF SUPERVISORS

Tuesday, August 21, 2018, 9:00 AM The Board of Supervisors welcomes you to its meetings which are regularly scheduled for each Tuesday at 9:00 a.m. in the Board of Supervisors Chambers on the second floor of the Shasta County Administration Center, 1450 Court Street, Suite 263, Redding, California. Your interest is encouraged and appreciated. The agenda is divided into two sections: CONSENT CALENDAR: These matters include routine financial and administrative actions and are usually approved by a single majority vote. REGULAR CALENDAR: These items include significant financial, policy, and administrative actions and are classified by program areas. The regular calendar also includes Scheduled Hearings, which are noticed hearings and public hearings, and any items not on the consent calendar.
Tagged Passions:streets, legal, hearing, policy, program, finance, and court

TO ADDRESS THE BOARD: Members of the public may directly address the Board of Supervisors on any agenda item on the regular calendar before or during the Board's consideration of the item. In addition, the Board of Supervisors provides the members of the public with a Public Comment-Open Time period, where the public may address the Board on any agenda item on the consent calendar before the Board's consideration of the items on the consent calendar and may address the Board on any matter not listed on the agenda that is within the subject matter jurisdiction of the Board of Supervisors. Pursuant to the Brown Act (Govt. Code section 54950, et seq.), Board action or discussion cannot be taken on non-agenda matters, but the Board may briefly respond to statements or questions and, if deemed necessary, refer the subject matter to the appropriate department for follow-up and/or to schedule the matter on a subsequent Board Agenda.

No additional detail provided

Persons wishing to address the Board are requested to fill out a Speaker Request Form and provide it to the Clerk before the meeting begins. Speaker Request Forms are available at the following locations: (1) online at http://www.co.shasta.ca.us/BOS/docs/Request_to_talk.pdf, (2) from the Clerk of the Board on the third floor of 1450 Court Street, Suite 308B, Redding, and (3) in the back of the Board of Supervisors Chambers. If you have documents to present for the members of the Board of Supervisors to review, please provide a minimum of ten copies. When addressing the Board, please approach the rostrum, and after receiving recognition from the Chairman, give your name and comments. Each speaker is allocated three minutes to speak. Comments should be limited to matters within the subject matter jurisdiction of the Board.

No additional detail provided

Tagged Passions:streets, legal, recognition, and court

CALL TO ORDER

Invocation: Royal Blue, Veteran Pastor

Pledge of Allegiance: Supervisor Kehoe

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BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

PUBLIC COMMENT PERIOD - OPEN TIME

During the Public Comment Open Time period, the public may address the Board on any agenda item on the consent calendar and may address the Board on any matter not listed on the agenda that is within the subject matter jurisdiction of the Board of Supervisors. Persons wishing to address the Board during Public Comment Open Time are requested to fill out a Speaker Request Form and, if you have documents to present to the Board of Supervisors, please provide a minimum of ten copies. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They may be acted upon by the Board at one time without discussion. Any Board member or staff member may request that an item be removed from the Consent Calendar for discussion and consideration. Members of the public may comment on any item on the Consent Calendar during the Public Comment Period - Open Time, which shall precede the Consent Calendar. GENERAL GOVERNMENT

C
1 Administrative Office

Approve and authorize the Chairman to sign a Second Amendment, effective date of signing, to the July 8, 2011 Property Acquisition Agreement with the State of California Judicial Council of California and the State Public Works Board (State) to subordinate the County's interest in a use restriction as a condition to the issuance of lease revenue bonds to finance the new courthouse construction. No General Fund Impact Simple Majority Vote C 2 Auditor-Controller Accept the annual report of shortage reimbursements in the amount totaling 780.85 for Fiscal Year 2017-18 made by the Auditor-Controller in accordance with Resolution No. 2004-56. General Fund Impact Simple Majority Vote C 3 Clerk of the Board Approve the minutes of the meeting held on August 14, 2018 as submitted. No General Fund Impact Simple Majority Vote C 4 County Clerk/Registrar of Voters Adopt a resolution authorizing election consolidation of local elections, as provided by California Elections Code sections 10400 et seq., for local jurisdictions that have called for an election on November 6, 2018. No Additional General Fund Impact Simple Majority Vote HEALTH AND HUMAN SERVICES Page 2 of 187
Tagged Passions:public works, council, Public Works, leasing, services, health, property, audit, voting, election, finance, bond, and construction

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

C
5 Health and Human Services Agency-Adult Services

Approve and authorize the Chairman to sign a retroactive renewal agreement with the National Alliance on Mental Illness Shasta County in an amount not to exceed 60,000 to provide mental health education and recovery programs for the period July 1, 2018 through June 30, 2021. No Additional General Fund Impact Simple Majority Vote
Tagged Passions:services, health, education, mental health, and program

C
6 Health and Human Services Agency-Adult Services Health and Human Services Agency-Children's Services Take the following actions for the Shasta County Mental Health, Alcohol and Drug Advisory Board: (1) Appoint Connie Webber for a term to expire December 31, 2019; and (2) appoint Joseph Ron Vigil and Naomi Coates for terms to expire December 31, 2020. No Additional General Fund Impact Simple Majority Vote

Tagged Passions:alcohol, services, health, appointments, mental health, and drugs

C
7 Health and Human Services Agency-Business and Support Services

Accept a donation from Simpson University valued at 4,650 for housing the California Medical Assistance Team (CalMAT) team during its deployment to Shasta County during the Carr Fire. No Additional General Fund Impact Simple Majority Vote
Tagged Passions:services, health, university, Donation, housing, donation, and business

C
8 Health and Human Services Agency-Business and Support Services

Take the following actions: (1) Approve and authorize the Chairman to sign a Letter of Interest for the Fiscal Year (FY) 2018-19 Intergovernmental Transfer in order to contribute up to 4,586,294 to receive funding to assist in financing health improvements for Medi-Cal beneficiaries in Shasta County; and (2) authorize the Health and Human Services Agency (HHSA) Director, or any Branch Director designated by the HHSA Director, to complete and submit the State FY 2018-19 Voluntary Rate Range Program Supplemental Attachment to the California Department of Health Care Services. No Additional General Fund Impact Simple Majority Vote
Tagged Passions:services, health, intergovernmental, program, funding, and business

C
9 Health and Human Services Agency-Children's Services

Approve and authorize the Chairman to sign an amendment, effective date of signing, to the agreement with Shasta County Office of Education to increase maximum compensation for Fiscal Year 2018-19 by 50,000 to provide more Triple P parenting services (for a new total not to exceed 233,688 during the entire term of the agreement) and retain the term November 14, 2017 through June 30, 2019. No Additional General Fund Impact Simple Majority Vote
Tagged Passions:compensation, services, health, and education

C
10 Health and Human Services Agency-Regional Services

Adopt a resolution which: (1) Approves and authorizes the Chairman to sign a Page 3 of 187
Tagged Passions:services and health

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

revenue renewal agreement, Cooperative Agreement No. 02A1758, with the State of California Department of Transportation (Caltrans) in the amount of 974,554.14 for the Opportunity Center (OC) to provide roadside maintenance services for the period October 12, 2018, or upon Caltrans approval, whichever is later, through October 11, 2021; and (2) approve and authorize the Health and Human Services Agency (HHSA) Director, or any HHSA Branch Director designated by the HHSA Director, to sign minor amendments and other documents as required by Caltrans, including retroactive, that do not result in a substantial or functional change to the original intent of the agreement and do not result in a change in compensation of more than 15,000 as long as they otherwise comply with Administrative Policy 6-101, Shasta County Contracts Manual. No General Fund Impact Simple Majority Vote LAW AND JUSTICE
Tagged Passions:compensation, services, transportation, health, contract, and policy

C
11 District Attorney

Adopt a resolution which approves and authorizes the Shasta County District Attorney to: (1) Serve as the grant agent for Shasta County for the purpose of the Elder Abuse (XE) Program (Program); (2) sign the Program grant award agreement in an amount not to exceed 131,166 for the period January 1, 2019 through December 31, 2019; (3) execute and submit future Program-related documents including, but not limited to, applications, agreements, amendments, and payment requests, including retroactive, which may be necessary for the implementation of the Program through December 31, 2019; and (4) administer the grant Program. General Fund Impact Simple Majority Vote PUBLIC WORKS C 12 Public Works County Service Area No. 17-Cottonwood On behalf of County Service Area (CSA) No. 17-Cottonwood Sewer, approve and authorize the Chairman to sign an agreement with PACE Engineering, Inc. in an amount not to exceed 1,251,780 (the Public Works Director may amend the agreement up to 5 of the original total amount for an additional 63,000) to provide engineering and construction management services for the CSA 17- Cottonwood Wastewater Treatment Plant Improvement Project, Contract No. 610498, for the period date of signing through March 30, 2023, or when a Notice of Completion is filed for the project with County s acceptance of Operational Manuals, whichever comes first. No General Fund Impact Simple Majority Vote C 13 Public Works Approve and authorize the Chairman to sign an amendment to the agreement with Marksman Pest Control to provide pest control services to increase maximum compensation from 50,000 to 85,000 to provide additional services and retain Page 4 of 187
Tagged Passions:utility, public works, Utility, compensation, Public Works, plant, services, contract, legal, pest control, seniors, sewer, program, grant, and construction

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

the term September 19, 2016, with two automatic one-year renewals. No Additional General Fund Impact Simple Majority Vote C 14 Public Works Approve and authorize the Public Works Director to sign a Notice of Completion for the HHSA Access Control System Project, Contract No. 610487, and record it within 15 days of actual completion of the work. No Additional General Fund Impact Simple Majority Vote C 15 Public Works Approve and authorize the Board to reject all bids for construction on the Various Permanent Road Divisions (2018), Contract No. 111018. No General Fund Impact Simple Majority Vote
Tagged Passions:public works, Public Works, contract, streets, RFP, rfp, access control, and construction

SPECIAL DISTRICTS/OTHER AGENCIES CONSENT CALENDAR

The Shasta County Board of Supervisors will adjourn and reconvene as the Shasta County IHSS Public Authority Governing Board. SHASTA COUNTY IHSS PUBLIC AUTHORITY GOVERNING BOARD The Shasta County Board of Supervisors does not receive any additional compensation or stipend for acting as the Shasta County IHSS Public Authority Governing Board.

Tagged Passions:compensation

SDC 1 Health and Human Services Agency-Adult Services

Approve and authorize the Chairman to sign a retroactive agreement with Excellesoft Partners, LLC in an amount not to exceed 30,240 (with annual advance payments) to provide an In-Home Supportive Services Public Authority registry and adult services database for the period July 1, 2018 through June 30, 2021. No Additional General Fund Impact Simple Majority Vote The Shasta County IHSS Public Authority Governing Board will adjourn and reconvene as the Shasta County Board of Supervisors. REGULAR CALENDAR
Tagged Passions:services and health

Members of the public may directly address the Board of Supervisors on any agenda item on the regular calendar before or during the Board's consideration of the item. Persons wishing to address the Board are requested to fill out a Speaker Request Form prior to the beginning of the meeting (forms are available from the Clerk of the Board, 1450 Court Street, Suite 308B, Redding, or in the back of the Board of Supervisors Chambers). If you have documents to present for the members of the Board of Supervisors to review, please provide a minimum of ten copies. Each speaker is allocated three minutes to speak.

GENERAL GOVERNMENT Page 5 of 187
Tagged Passions:streets, legal, and court

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

R
1 Administrative Office

(1) Receive a legislative update and consider action on specific legislation related to Shasta County s legislative platform; and (2) receive Supervisors reports on countywide issues. No General Fund Impact No Vote R 2 County Counsel Take the following actions: (1) Receive a presentation from County Counsel concerning the law related to limited density owner-built rural dwelling building standards; and (2) provide direction to staff. No Additional General Fund Impact Simple Majority Vote LAW AND JUSTICE
Tagged Passions:rural

R
3 District Attorney

Tagged Passions:legal

Receive a report on the Fiscal Year 2017-18 Real Estate Fraud Investigations (Unit) and confirm the effectiveness of the Unit. No Additional General Fund Impact Simple Majority Vote

R 4 Sheriff Adopt a resolution which recognizes that the circumstances and factors that led to the July 30, 2018 ratification of a local emergency proclamation due to the wildland fire identified as the Carr Fire have not been resolved and that there is a need for continuation of the local emergency proclamation. General Fund Impact Simple Majority Vote SCHEDULED HEARINGS A court challenge to action taken by the Board of Supervisors on any project or decision may be limited to only those issues raised during the public hearing or in written correspondence delivered to the Board of Supervisors during, or prior to, the scheduled public hearing. PUBLIC WORKS R 5 Public Works County Service Area No. 25-Keswick Water Take the following actions on behalf of County Service Area (CSA) No. 25- Keswick Water: (1) Conduct a public hearing to consider adopting an urgency ordinance which temporarily suspends service and late fees for CSA No. 25- Keswick Water; (2) close the public hearing; and (3) introduce, waive the reading of, and enact an Urgency Ordinance of the Board of Supervisors of the County of Shasta, County Service Area No. 25-Keswick Water, Temporarily Suspending Charges and Fees for Water and Related Services. General Fund Impact 4/5 Vote Page 6 of 187
Tagged Passions:utility, public works, Utility, Public Works, services, legal, hearing, public safety, recognition, ordinance, water, court, and emergency

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

CLOSED SESSION ANNOUNCEMENT

R
6 The Board of Supervisors will recess to a Closed Session to discuss the following items (Est. 10 minutes):

CONFERENCE WITH LEGAL COUNSEL - Existing Litigation (Government code section 54956.9, subdivision (d), paragraph (1))

No additional detail provided

Tagged Passions:subdivision and legal

Name of case: Medicine for our Military, et al. v. County of Shasta, et al.

At the conclusion of the Closed Session, reportable action, if any, will be reported in Open Session. RECESS
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REPORT OF CLOSED SESSION ACTIONS

ADJOURN REMINDERS Date: Time: Event: Location:
Tagged Passions:events

08/28/2018 Board of Supervisors MeetingCanceled

No additional detail provided

09/04/2018 Board of Supervisors MeetingCanceled

09/11/2018 8:30 a.m. Air Pollution Control Board Meeting BoardChambers

09/11/2018 9:00 a.m. Board of Supervisors Meeting BoardChambers

09/13/2018 2:00 p.m. Planning Commission Meeting BoardChambers

No additional detail provided

Tagged Passions:boards and commissions and planning

09/18/2018 9:00 a.m. Board of Supervisors Meeting BoardChambers

09/25/2018 Board of Supervisors MeetingCanceled

No additional detail provided

10/02/2018 8:30 a.m. Air Pollution Control Board Meeting BoardChambers

10/02/2018 9:00 a.m. Board of Supervisors Meeting BoardChambers

COMMUNICATIONS received by the Board of Supervisors are on file and available for review in the Clerk of the Board's Office. The County of Shasta does not discriminate on the basis of disability in admission to, access to, or operation of its buildings, facilities, programs, services, or activities. The County does not discriminate Page 7 of 187
Tagged Passions:disability, services, Communications, communications, and program

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

on the basis of disability in its hiring or employment practices. Questions, complaints, or requests for additional information regarding the Americans with Disabilities Act (ADA) may be forwarded to the County's ADA Coordinator: Director of Support Services Angela Davis, County of Shasta, 1450 Court Street, Room 348, Redding, CA 96001-1676, Phone: (530) 225-5515, California Relay Service: (800) 735-2922, Fax: (530) 225-5345, E-mail: adacoordinator@co.shasta.ca.us. Individuals with disabilities who need auxiliary aids and/or services for effective communication in the County's programs and services are invited to make their needs and preferences known to the affected department or the ADA Coordinator. For aids or services needed for effective communication during Board of Supervisors meetings, please call Clerk of the Board (530) 225-5550 two business days before the meeting. This notice is available in accessible alternate formats from the affected department or the ADA Coordinator. Accommodations may include, but are not limited to, interpreters, assistive listening devices, accessible seating, or documentation in an alternate format. The Board of Supervisors meetings are viewable on Shasta County's website at www.co.shasta.ca.us. Public records which relate to any of the matters on this agenda (except Closed Session items), and which have been distributed to the members of the Board, are available for public inspection at the office of the Clerk of the Board of Supervisors, 1450 Court Street, Suite 308B, Redding, CA 96001-1673.
Tagged Passions:disability, services, streets, legal, public records, employment, program, court, and business

This document and other Board of Supervisors documents are available online at www.co.shasta.ca.us.

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BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS

BOARD MEETING DATE: August 21, 2018 CATEGORY: Consent - General Government-1. SUBJECT: Approve a Second Amendment to the Property Acquisition Agreement between Shasta County and the State of California Judicial Council of California.
Tagged Passions:council and property

DEPARTMENT: Administrative Office

Supervisorial District No. : All DEPARTMENT CONTACT: Terri Howat, County Chief Financial Officer, 530-225-5561 STAFF REPORT APPROVED BY: Terri Howat, County Chief Financial Officer Vote Required? Simple Majority Vote General Fund Impact?
Tagged Passions:finance

No General Fund Impact

RECOMMENDATION Approve and authorize the Chairman to sign a Second Amendment, effective date of signing, to the July 8, 2011 Property Acquisition Agreement with the State of California Judicial Council of California and the State Public Works Board (State) to subordinate the County's interest in a use restriction as a condition to the issuance of lease revenue bonds to finance the new courthouse construction. SUMMARY
Tagged Passions:public works, council, Public Works, leasing, property, finance, bond, and construction

N/A

DISCUSSION

Pursuant to the July 8, 2011 Property Acquisition Agreement (PAA), the County conveyed to the State fee title to the real property commonly known as 1525 Court Street and certain real property adjacent to 1525 Court Street (the Public Safety Building Site ). The PAA contains language essentially requiring that the property the County of Shasta transferred to the State be used by the Superior Court for Court purposes (the Use Restriction ). Bond Counsel for the State is of the opinion that this Use Restriction gives the County an interest in the Public Safety Building Site.

In order for the State to obtain financing for the Shasta County New Redding Courthouse, the State Public Works Board requires that the County of Shasta subordinate its interest in the property at 1525 Court Street and certain real property adjacent to 1525 Court Street to the bond financing agreements. The subordination agreement will not extinguish the County s interest in the Use Restriction. It will place it behind the interests in the Public Safety Building Site created by the bond financing agreements. The County has been informed that the bond financing agreements will also have requirements that the site be used as a courthouse. Page 9 of 187
Tagged Passions:public works, Public Works, property, streets, legal, public safety, court, and bond

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

ALTERNATIVES If the amendment does not go into effect then, in all likelihood, construction of the Shasta County New Redding Courthouse will not move forward. OTHER AGENCY INVOLVEMENT County Counsel has reviewed this Second Amendment and approved it as to form. FINANCING
Tagged Passions:construction

No General Fund impact.

ATTACHMENTS: Description Upload Date Description

2nd Amendment to Property Acquisition Agreement 8/16/2018 2nd Amendment to Property Acquisition Agreement

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BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

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BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS

BOARD MEETING DATE: August 21, 2018 CATEGORY: Consent - General Government-2. SUBJECT:

FY 17/18 Annual Report of Shortage Reimbursements

DEPARTMENT: Auditor-Controller

Supervisorial District No. : All

Tagged Passions:audit

DEPARTMENT CONTACT: Brian Muir, Auditor-Controller, (530) 225-5541

STAFF REPORT APPROVED BY: Brian Muir, Auditor-Controller Vote Required? Simple Majority Vote General Fund Impact? General Fund Impact RECOMMENDATION Accept the annual report of shortage reimbursements in the amount totaling 780.85 for Fiscal Year 2017-18 made by the Auditor-Controller in accordance with Resolution No. 2004-56. SUMMARY Resolution No. 2004-56, Government Code sections 29390 and 29390.1 allows the Board of Supervisors to authorize the Auditor-Controller to relieve shortages in accounts where the shortage does not exceed 500. Circumstances pertaining to the specifics of each incident have been thoroughly reviewed and appropriate corrective action taken with personnel responsible. There is no evidence of employee fraud involved. Appropriate follow-up and reinforced staff training pertaining to cash handling procedures, and internal controls also occurred. DISCUSSION The following summary recaps specific occurrences for the cumulative 780.85: DATE FUND AMOUNT DEPARTMENT REMARKS 11/10/2016 Public Safety 25.00 Probation Uncollectable bad check 11/15/2016 Public Safety 25.00 Probation Uncollectable bad check 10/18/2017 General 100.00 Treasurer Uncollectable counterfeit bill 1/12/2018 SocialServices 10.00 HHSA Cash shortage 10 - Deposit 01-12-18 reconciling day's receipts

Tagged Passions:Treasurer, personnel, audit, public safety, TREASURER, training, and procedure

4/23/2018 Public Safety 5.00 Sheriff Cash shortage 5 in reconciling day's receipts Annual Total General 6.65 Assessor/Recorder Annual total of shortages due to various reasons.

Annual Treasurer/Tax Page 15 of 187
Tagged Passions:Treasurer, taxes, Taxes, public safety, and TREASURER

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

Total General 609.20 Collector Annual total of shortages due to various reasons. 780.85 ALTERNATIVES The Board could choose not to accept this annual report for FY 2017/18, but that would be contrary to Resolution No. 2004- 56 which requires the Auditor-Controller to render a written account to the Board of Supervisors of any shortage reimbursements made by the Auditor-Controller at the end of a fiscal year. OTHER AGENCY INVOLVEMENT Appropriate documentation and coordination between the departments seeking relief for the shortages and Auditor- Controller s Office occurred. This report has been shared with the County Administrative Office. FINANCING The cumulative total of 780.85 shortage reimbursements were recognized in the appropriate cost centers as part of FY 17/18 budget.
Tagged Passions:budget, audit, and recognition

ATTACHMENTS: Description Upload Date Description

FY 17/18 ANNUAL SHORTAGE REIMBURSEMENTS 8/14/2018 FY 17/18 ANNUAL SHORTAGE REIMBURSEMENTS Page 16 of 187

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

Shasta Gounty OFFICE OF THE AUDITOR-CONTROLLER 1450 Court Street, Sulte 238 Redding, Calltomia 96001 -1 67'l Phone (530) 225-5771 BRIAN MUIR AUDITOR.CONTROLLER
Tagged Passions:streets, legal, audit, and court

NOLDA SHORT ASST. AUDITOR.CONTROLLERINTER.OFFICE EMORANDUM

TO: Tracie Neal, ChiefProbation Officer FROM: Sam Osbome, Chief Deputy Auditor
Tagged Passions:audit

DATE: November 17,2017

No additional detail provided

p
Based upon your request, and our review, of events and/or circumstances surrounding the bad check deemed uncollectible, the Shasta County Auditor-Controller, under authority delegated by Board of Supervisors' Resolution 2004-56 and Govemment Code 29390 atd 29390.l, does hereby grant relief ofaccountability for the following transaction:

Shortage Situatior/Account Amount Date Uncollectible Bad Check (D0131709, Ck 1233, Zolani) 25.00 I l/10/2016 Uncollectible Bad Check (D013 1800, Ck 2713, Clark) 25.00 l1ll5l20t6 Action To Be Taken: (X) Write-Off of Accounts Receivable: You are hereby granted relicf of accountability for the outstanding bad check listed above. Please prepare a joumal entry, crediting 00195-002203 and debiting 26303-799900 to write off the loss or non- recoverable account.
Tagged Passions:audit, accountability, events, and grant

( ) Replenish Amount of Loss: The Auditor-Controller's omce will issue, (within a few days), a warrant in the amount of the loss to replenish the fund from which the loss occurred. This payment will be charged to the Miscellaneous Expense Account ( 034300) in your budget.

( ) Offset Loss Asainst Revenue: Ifthe loss is from revenue receipts, you are authorized to offset the loss against the reyenue account from which the receipts were received by making a joumal entry, or as a negative entry on a subsequent deposit.
Tagged Passions:budget, audit, and public safety

( ) Deposit Overase of Collection to Over/Short Account: If the shortage was from making change or accepting less than the amount due, you are authorized 1o record the shortage to the Ovcr/Short Account ( 799900) in your budget with your next deposit.

( ) Other: Documentinq Authorization for Write-Offs Made: Departments do not have authority to *rite offany amounts due for which they are charged with the duty of collection, Wlen authorized write-offs are made, be sure to make the notation in the sccounting records, joumal entries, deposit forms, etc., the date the write-off was authorized, and whether authorized by the Board of Supervisors or the Auditor-Controller. Also, aftach a copy of this notice to any transaction forms, such as journal entries, deposits, etc,, sent to the Auditor-Controller, which affect the write-off. Approved: Brian Muir, Auditor-Contoller By: Deputy
Tagged Passions:budget and audit

cc: Board of Supervisors

No additional detail provided

NOTICE OF RELIEF OF ACCOUNTABILITY GRANTED

Page 17 of 187
Tagged Passions:accountability and grant

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

SHASTA COUNTY PROBATION DEPARTMENT 2684 Radio Lane Redding, CA 96001 (530)245-6200 FAx: (s30) 24s-600t TracidNeiri Chief ProbationOfficer(;.) C.,
Tagged Passions:radio

To: BrianMuir,Auditor-Controller From: Tracie Neal, Chief Probation Officer

Date: 8/29/17 Subject: Bad Checks lldwn t C)a The Probation Department has received the following two checks previously deposited for books for Parent Project classes.

Tagged Passions:audit

Check 1233, Zolani, 25.00, written January 26, 2015, deposited November l, 2016, retumed due to the account being frozen. Check 2713, Clark, 25.00, written April 12,2016, deposited November 1,2016, retumed due to the account being closed.

In both cases the checks were deposited more than six months after they were received. As part of the Parent Project Class, some participants are required to pay for the books. The money is collected by the parent partner and forwarded to the Accounting Technician for deposit. This year, the parent partner experienced a serious medical emergency and was on medical leave for an extended period of time. The existing money as well as additional funds collected were placed in an envelope. Upon the retum of the parent partner, the money was discovered and deposited. Additional staff have since been informed of the importance of timely deposits and will cover the task of ensuring any money collected from the classes is promptly submitted for deposit.
Tagged Passions:funding and emergency

I
am requesting relief of accountability for the two checks listed as the delay in making the deposits causes these checks to become uncollectible rather than negligence on the part of the party writing the checks.

a SAFER COMMUNITIES BETTER LIVES Page 18 of 187
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BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

Shasta Gounty

1450 Court Strsot, Suite 238 Redding, Callfornla 96001-'1671 Phono (530) 22s-s77'l

BRIAN MUIR AUDITOR.CONTROLLER NOLDA SHORT ASST. AUDITOR-CONTROLLERINTER-OFFICE MEMORANDUM NOTICE Otr'RELIEF OF A OI'NTABILITY GRANTED TO: Lori J. Scott, Treasurer-Tax Collecto FROM: Sam Osbome, Chief Deputy Auditor
Tagged Passions:Treasurer, taxes, legal, audit, Taxes, TREASURER, court, and grant

DATE: November 16,2017

c Administrator Based upon your request, and our review, ofevents and/or circumstalces surrounding the cash shortage of 100.00 on l0/18/2017, the Shasta County Auditor-Controller, under authority delegated by Board of Supervisors' Resolution 2004-56 and Govemment Code 29390 and29390.1, does hereby grant relief of accountability for the following transaction: Shortaee SituatiorL/Account Amount Date Uncollectable Counterfeit Bill (D0143683) 100.00 l0ll8/2017 Action To Be Taken: ( ) Write-Off of Accounts Receivable: You are hereby granted relief of accountability for the outstanding counrerfeit bill listed above. Please prepare a journal entry, crediting the account originally deposited to and debiting I I 100-799900 to write off the loss or non-recoverable account. ( ) Replenish Amount ofLoss: The Auditor-Confoller's ofiice will issue, (within a few days), a warrant in the amount ofthe loss to replenish the fund ftom which the loss occu ed. This payment will be charged to the Miscellaneous Expense Account ( 034300) in your budget. ( ) Offset Loss Against Revenue: Ifthe loss is from revenue receipts, you are authorized to offset the loss against the revenue account from which the receipts were received by making ajoumal entry, or as a negative entry on a subsequent deposit.

Tagged Passions:budget, administrator, audit, public safety, accountability, and grant

( ) Deposit Overage of Collection to Over/Short Account: If the shortage was from making change or accepting less than the amount due, you are authorized to record the shortage to the Over/Short Account ( 799900) in your budget with your next deposit.

(X) o bg : You are hereby granted relief of accountability for the outstanding counterfeit bill listed above. The deposit listed above debits I I 100-799900 to write offthe loss or non-recoverable account. No further action is necessary at this time. Documenting Authorization for Write-Offs Made: Departments do not have authority to write offany amounts due for which they are charged with the duty of collection. When authorized write-offs are made, be sure to make the notation in the accounting records, joumal entries, deposit forms, etc., the date the write-off was authorized, and whether authorized by the Board of Supervisors or the Auditor-Controller, Also, attach a copy of this notice to any transaction forms, such as joumal entries, deposits, etc., sent to the Auditor-Controller, which affect the write-off. Approved: Brian Muir, Auditor-Controller By: Deputy
Tagged Passions:budget, audit, accountability, and grant

cc: Board of Supervisors

'.)w

OFFICE OF THE AUDITOR-CONTROLLER

Page 19 of 187
Tagged Passions:audit

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

TO MEMORANDUM Office Of:

Lori J. Scott Treasurer-Tax Collector-Public Administrator

Brian Muir, Auditor-Controller

Tagged Passions:Treasurer, taxes, administrator, audit, Taxes, and TREASURER

Lori J. Scott, Treasurer-Tax Collector-Public Administrator

Cash Shortage of 100 on 10117117 +- _ SUBJECT:

Tagged Passions:Treasurer, taxes, administrator, Taxes, and TREASURER

DATE: fqpo, u )

No additional detail provided

While counting the cash of deposit D0143667 for the Tax Collector on 10/18/17, the Treasury staff found a counterfeit 1 00 dollar bill. The Tax Collector staff had laken 292 hundred dollar bills on 10117117 so it was not possible to determine which tax payer paid with the counterfeit bill Deposit D0143683 in the amount of -100.00 was processed to account for the counterfeit bill.

The counterfeit bill was given to the Redding Police Department and report number 17- 77128 was provided to the Treasurer. The Tax Collector staff has gone through additional training for use of the money counters and reminders on visual detection of counterfeit bills. Please accept this memo as a request to relieve the Treasurer -Tax Collector staff for accepting this counterfeit bill. No fraud or gross negligence was found and the loss is not covered by insurance. Thank you for your consideration. I r.dD.lTcshlr.lIREAsuRltani.rf.r [ o rr, Ftud. Sh.nl8d slFd.86 V@ ' C@m.nirr hu.dr.n d@ FROM: Page 20 of 187
Tagged Passions:Treasurer, taxes, Taxes, public safety, TREASURER, training, and insurance

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

OFFICE OF THE AUDITOR-CONTROLLER

Tagged Passions:audit

1450 Court Street, Suite 238 Redding, California 96001-1671 Phone (530) 225-5771

BRIAN MUIR AUDITOR-CONTROLLER
Tagged Passions:streets, legal, audit, and court

NOLDA SHORT ASST, AUDITOR.CONTROLLERINTER.OFFICE M[,MORANDUM

Tagged Passions:audit

NOTICE OF I ELIEF OF ACCOUNTABILITY GRANTED fO: Tracy Tedder. lltlSA Branch Director

Tagged Passions:accountability and grant

) ,vrtFROM: Sam Osborne, ChiefDeputy Auditor

No additional detail provided

Tagged Passions:audit

DATE: February 2, 20 l8

Based upon )'our request, and our revie\ , of events and/or circumstances sunounding the cash shonage of 510.00 on IOti ?OE, rhe Shasta County Auditor-Controller, under authoritl delegated by Board of Supervisors' Rcsolution 2004-56 and Govemment Code 293 90 and 29390, l. does hereby grant re lief of accountability for thc tbllowing transaction; Shortage SituatiorvAccoupt Amount Date Cash Shortage (D0146542) 10,00 10/10/2017 Action To Be Taken:

Tagged Passions:audit, accountability, events, and grant

Write-Off of Accounts Receivable You are herebl'qrantcd rclicf of accountabilir) for the outsranding irern listed above

rfn-lrP,tu l)epanments do nol have authority to writc olTany amounts duc for which they are () () () Please prepare a joumal entry, crediting the account originally deposited to and debiring 50100-799900 ro rvrire otf the loss or non-recoverable account. Replenish Amount ofLoss: The Auditor-Controller's ollicc will issue, (within a fcr days), a warranl in lhe amounl oflhc loss to replenish the fund from which the loss occurred. This payment will be charged to the Miscellaneous Expense Account ( 034300) in your budget.
Tagged Passions:budget and audit

Offset Loss Against Revenue; lf the loss is from revenue rcccipts, you are authorizcd to offset the loss against the revenue account from which the receipts were received by makinS a joumal entry, or as a ncgativc entry on a subscqucnt dcposit.

(x) Deposit Overase of Collection to C)ver/Short Account: lf lhc shorta ge was from rnaking change or acccpting less than the amount due. you are authorized to record the sho(age to the Over/Shon Account ( 799900) in your budgct with your ne:tt deposit. Sincc lhe cash shonage has alrcady been recorded in 50100-799900 with D0145642, no funher action is necessary. ( ) Other Docurnentins Authorizalion tbr Write-Ofl\ Made charged with the duty of collection. When authorized write-oft are made, be sure to nrake the notation in thc accounting records, joumal entries, deposit forms, etc., the date the write-off was aulhorized, and rvhether authorized by the Board of Supervisors or the Auditor-Controller. Also, atlach a copy of this nolice to any transaclion forms, such as joumal entries, deposits. etc.. sent to the Auditor-Controller, rvhich affect the write-off. Approved: Brian Muir. Auditor-Controller By: Deputy
Tagged Passions:audit

cc: Board of Supervisors

Shasta Gounty Page 21 of 187

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

Health and H Donnell Ewert, MPH, Director uman Services Agency Business and Support Services Branch Tracy Tedder, Branch D irector
Tagged Passions:services, health, and business

Inter-Office Memorandum -tP

No additional detail provided

1810 Market Strcet Redd,n CA 96001-1930

Tagged Passions:market

P.0. Bor 496005 Reddin CA 96049.6005

Phone: (530) 229'8419 Fax: (530) 225-5555

CA Relay Service: (800) 735-2922

,l To; From: Date: Re: Brian Muir, Auditor-Controller Tracy 'l-cdder. HHSA llranch Director . January 12,2018 /t, Reliel' o I' Accountabilirl Cash Shor(agc' The IIIISA is requcsting relief of accountabilitf intheamountol' I0.00foracashshortageona deposit fbr Social Sen'ices collection monies. Thc loss u as determined while recording cash iunds for a deposit on 01ll 201 .q1hc Account Clcrk III (Ms. Azevedo) immediatcly notificd her supervisor. Ms. Garcia (Senior Stall'Services Analyst), and reccipts were compared against a spreadsheet for all payments received and the moncy was recounted. The cash box as uell as workspaces uere examined to determine if the ntissing funds u'ere misplaced. however the Sl0 uas not lound. Ms. Carcia then notit-ied HIISA Fiscal Manager Wade Lee and myself ol'the shortagc. Cash Handling Procedures have becn reviewed and staff informcd that all cash monies should bc checked against all rcceipts for evcry payment received. Whcn payments are received. a second person will verit l pal'ment and u'ritlen receipts lbr all palments made on the accounts. Please lct me know i1'you have any questions or nced additional infbrmation. Deposit : D0146542 Cost Ccnter: 50100 Amount:(- 10.00) Engaging individuals, families and communities to protect and improve health and wellbeing. o) www.shastohhso.net Page 22 of 187

Tagged Passions:services, health, audit, manager, procedure, and funding

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

OFFICE OF THE AUDITOR-CONTROLLER 1450 Courl St.66t, sr.rlto 238 Roddlng, Califomla 96001-1671 Phono (530) 225-5771

BRIAN MUIR AUDITOR-CONTROLLER
Tagged Passions:audit

NOLDA SHORT ASST, AUDITOR,CONTROLLER

Tagged Passions:audit

TO: Mike Lindsey, ChiefFiscal Officer FROM: Sam Osbome, Chief Deputy Auditor

Tagged Passions:audit

DATE: May 1, 2018

Based upon your request. and our review, of events and/or circumstances surrounding the change fund shonage, the Shasta County Auditor-Controller, under authority delegated by Board of Supervisors' Resolution 2004-56 and Covemment Code 29390 and 29390. I, does hereby grant relief of accountability for the following transactionl Sho(age Situatior/Accoun( Amount Date Sheriff Records Counter Drawer l Change Fund Shonagc c 5.00) 4t23 t2018 Action To Be Taken () Write-Off of security deposit: You are hereby granted rclief of accountability for the security deposit. Please prepare a joumal entry, crediting NIA and debiting N/A to write offthe loss or non-recoverable account Replenish Amount ofLoss: The Auditor-Controller's olfice rvilI issue , (rvithin a ferv days), a warrant in the amount ofthe loss to replenish the fund from which the loss occurred. This payment will be charged to the Miscellaneous Expense Account ( 034300) in your budget.

Tagged Passions:budget, audit, public safety, accountability, events, security, and grant

Offset Loss Against Rcvsnuc: Ifthe loss is from revenue rcceipts, you are authorized 1o offset the loss against the revenue account from which the receipts were received by making ajoumal entry, or as a negative entry on a subsequent deposit.

Deposit Overaec ofCollection to Over/Shon Account: Ifthe shortage was fiom making change or accepting less than the amount due, you are authorized to record the shortage to the Over/Short Account ( 799900) in your budget with your next petty cash replenishment and reconciliation. () (x) ( ) Other Documenting Authorizition for write-Offs Made: Departments do not have authority to writc offany amounts due for which they are charged with thc duty ofcollection. When authorized write-offs are made, be sure to make the notation in the accounting records, joumal entries, deposit fonrrs, etc., the date the write-ofl was authorized, and whether authorized by the Board ofSuperyison or the Auditor-Controller. Also, attach a copy ofthis notice to any transaction forms, such as joumal entries, deposits, etc., sent to the Auditor-Controller, which affect the write-off. Approved: Brian Muir, Auditor-Controller
Tagged Passions:budget and audit

By: Deputy cc; Board of Supewisors

Shasta Gounty INTER.OFFICE MEI\IOIIANDUM

NOTICE OF RELIEF OF ACCOUNTABILITY GRANTEI)

Page 23 of 187
Tagged Passions:accountability

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

SHAS iA I IOR SHASTA COUNTY SHERIFF'S OFFICE INTERDEPARTMENTAL MEMORANDUM TO: Brian Muir. Auditor-Controller
Tagged Passions:audit and public safety

FROM Mike Lindsey. Chief Fiscal Officer

Shortage: Records Front Counter

DATE RE: The end of'day processing \.\'as compleled for the Records front counter cash dra*'er and the cash receipts fbr toda)' \\'ere short 5.00. -l his cnd of da)' amount corresponds u'ith the cash shortage discovercd this morning by Auditor-Contr oller staffwhen a count of the records cash dra*'er was conducted while on site lbr a retention audit. Infonnation provided by the Records Supen'isor is that the cash dra\\,er *.as countcd and balanced at the close ol'day on Friday.'l-hc employee working the front counter this nronring did not conducl a beginning day count on thc drar.r'er and that will be addressed uith the employee by her direct supervisor who is allare o1'this incident. 'l'here was only one cash transaction conductcd fiom the period of 0800 hours and the time ol the audit; the employee who took the cash recalls the amount bcing tendcrcd by the customcrs (a man and rvoman) as totaling the transactiol'l amounl and no change rvas given. A re,'icrv of lobby r.ideo. uhile not conclusive. seems lo support that cash as paid and no change siven. Alter the shortage 'as discovercd. the employee reached out to the custorners rvho lendered that transaction and they stated lhey presented the same amount of bills to the employee. There also was a transaction related to thc sale of a Shcrilf K-9 Unit l-shirt that occurred on Frida1,. April 20, 2018. An employec. not rvorking today but u.orking lhe front counter on Fridal. took a cash pa)'mcnt for a K-9 L-lnit shirt at the liont countcr and placed the cash. along *ith a copy of the receipt. in the cash drawer that is utilized tbr Records cash drarver transactions. This is not in accordancc with cash handling policies and the Records Supcrvisor will addrcss that issue t'ith the employcc u,hen the employcc retums to work. Additional training is being schedr.rled b1, the Records Supervisor for all liont countr.r stafl'to go over proper cash handling procedures again. The records perlaining to the close of day on lriday and thc transactions lbr today will be cxamined rnore closely to see if any additional determinalions can be made, but at this point staff are unsure ofhow the shortage occurrcd. Tom Bosenko Sheriff-Coroner IJHAS Iff COLI ITV AI-IDITOR l':EIl[ .:L]1li AF'FI:E
Tagged Passions:audit, public safety, training, procedure, coroner, and sale

'1]i 1 I r.lr,

ffi,I Sincerclv

/

Page 24 of 187

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

LESLIE MORGAN, SHASTA COUNTY ASSESSOR-RECORDER 1450 COURT STREET. SUITE 208, REDDING, CA 9600,1

MEMORANDUM TO: FROM: RE: DATE: Brian Muir, Auditor-Controller Leslie Morgan, Assessor-Recorder Notice of shortage August 13,2018
Tagged Passions:streets, legal, audit, and court

i
J. \,1 tS

The nature of the Recorder's Office business results in many overages and shortages throughout the year. For the fiscal year beginning )uly 1,2017 and ending June 30, 201 8 the total of shortages was 6.65. For the same period the tota I of overages was 1,812.48. The balance of general ledger account 799900 on June 30, 2018 was 1,805.83. Shortages in the Recorder's office can be due to a fee change, so requests mailed timely but received after the increase is effective are accepted at the old fee. They can also be the result of an error in page count, title count, or index count discovered after recording during indexing or verifying. Shortages and overages occur when documents are mailed for recording with check payment that is shorl or over, as long as the amount is small the recording is not delayed due to the shortage or overage Page 25 of 187

Tagged Passions:business

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

MEMORANDUM Ottce of: LORI J. SCOTT Treasurer-Tax Collecto r-Pu bl ic Administrator To: Brian Muir, Au d ito r-Con trolle r
Tagged Passions:Treasurer, taxes, administrator, Taxes, and TREASURER

From: Lori .1. Scott, Treasurer-Tax Collector-Public Administrator

225-55 r l I) atc: 08/13/2018
Tagged Passions:Treasurer, taxes, administrator, Taxes, and TREASURER

Subject: Cash Ovcr/Short Account

The Treasurer Tax Collector Cash OveriShort account for the FY 201712018 has a Cash Over/Short total of- 233.05. The total includes a Short balance of- 709.20 and an Over balance of 476.15. These amounts are based on the Treasurer Tax Collector's daily deposits that include nrultiple tax payments. Ifan OveriShort is included in the deposit, the Treasurer Tax Collector certifies that there is not any single check transaction that is over 4.99. R T Code 261 L5
Tagged Passions:Treasurer, taxes, Taxes, and TREASURER

2611.5. At the option of a county and when authorized by resolution of the board of supervisors pursuant to Article 4 (commencang with Sect.ion 29310) af ChapCer 2 ot Divj-sion 3 of Tit.1e 3 of the covernment Code, a cash difference fund may be used t.o j.ncrease Ehe amounE tendered Lo Lhe couniy for the payment. of any tax, assessmenLs, penalty, cost or int.erest which is due and olring t.he county, when a difference of ten dollars (910) or Less exists. A record of each use of the fund sha11 be maint.ained, coltaining sufficien informaEion co identj.fy the name of the person whose account was credi.Led and listing che amount of the diEference.

Not , j. t.hscanding any provision of 1avr, including Seciions 29312, 293'73, 293'74, and 293?5 of the Government Code, the cash difference fund may be expended, maintained, or replenished by accounting entries into a cash difference accounl and an overage account maintained in Lhe counLy aut.omat.ed accounLj-ng sysgem, A11 transfers between the fund and the accounts may be made and ret.ained in el-ectronic data processing equipmenE and no writEen report pursuant tso Sectsion 29073 of Che Governnents Code, qrarrant, special warrant, or check warrant need be prepared by the auditor or t.reasurer. If approved pursuanE Lo Seclion 29380.1 of lhe Government Code, J Page 26 of 187
Tagged Passions:taxes, audit, Taxes, public safety, and penalty

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

replenishrnent of the cash difference account may be accomplished by the county audiEor by a journal entry or electronic funds transfer from lhe county's general fund.

When an amount. pai.d Eo tshe county on any tax, assesshent, penalEy, cost, and interest exceed the amount. due Ehe couney and the excess does not exceed ten dollars (910), the excess amoune rnay be deposited into the overage accounts. If the excess amount is not so depogited,j.t shaLl be refunded to Ehe person making the payment. Attached is a Detailed Trial Balance report for the Treasurer Tax Collector cost center I I100 lbr your records. Page 27 of 187
Tagged Passions:Treasurer, taxes, Taxes, TREASURER, and funding

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS

BOARD MEETING DATE: August 21, 2018 CATEGORY: Consent - General Government-3. SUBJECT:

8/14/18 Draft Minutes

DEPARTMENT: Clerk of the Board Supervisorial District No. : ALL DEPARTMENT CONTACT: Trisha Boss, Deputy Clerk of the Board, 530-225-5550 STAFF REPORT APPROVED BY: Mary Williams, Chief Deputy Clerk of the Board Vote Required? Simple Majority Vote General Fund Impact?

No General Fund Impact

RECOMMENDATION Approve the minutes of the meeting held on August 14, 2018 as submitted. SUMMARY

n/a

DISCUSSION

n/a

ALTERNATIVES

n/a

OTHER AGENCY INVOLVEMENT

n/a

FINANCING There is no General Fund impact associated with this action. ATTACHMENTS: Description Upload Date Description Page 28 of 187

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

Draft 8/14/18 Minutes 8/16/2018 Draft 8/14/18 Minutes

Page 29 of 187

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

SHASTA COUNTY BOARD OF SUPERVISORS

Tuesday, August 14, 2018 REGULAR MEETING

9:00 a.m.: Chairman Baugh called the Regular Session of the Board of Supervisors to order

on the above date with the following present:

District No. 1 - Supervisor Kehoe District No. 2 - Supervisor Moty District No. 3 - Supervisor Rickert District No. 4 - Supervisor Morgan District No. 5 - Supervisor Baugh

No additional detail provided

County Executive Officer - Larry Lees County Counsel - Rubin E. Cruse, Jr. Administrative Board Clerk - Trisha Boss Administrative Board Clerk - Darcey Prior

No additional detail provided

INVOCATION

Invocation was given by Pastor Tom Lucatorta, Heritage Baptist Church.

Tagged Passions:church

PLEDGE OF ALLEGIANCE

Pledge of Allegiance to the Flag was led by Supervisor Baugh.

REGULAR CALENDAR BOARD MATTERS AUGUST 2018 EMPLOYEE OF THE MONTH DANAE JOHNSON, ELIGIBILITY WORKER SUPERVISOR Page 30 of 187

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

2
August 14, 2018

HEALTH AND HUMAN SERVICES AGENCY RESOLUTION 2018-069 At the recommendation of Health and Human Services Agency Regional Services Director Melissa Janulewicz, and by motion made, seconded (Moty/Kehoe), and unanimously carried, the Board of Supervisors adopted Resolution No. 2018-069 which recognizes Shasta County Health and Human Services Agency, Eligibility Worker Supervisor, Danae Johnson as Shasta County's Employee of the Month for August 2018.
Tagged Passions:services, health, and recognition

(See Resolution Book No. 61)

No additional detail provided

PROCLAMATION: CHILD SUPPORT AWARENESS MONTH AUGUST 2018

At the recommendation of Supervisor Morgan, and by motion made, seconded (Morgan/Kehoe), and unanimously carried, the Board of Supervisors adopted a proclamation which designates August 2018, as Child Support Awareness Month in Shasta County. Child Support Services Director Terri Morelock was present to accept the proclamation and gave a brief presentation. Ms. Moreland announced the Little Library project that will be taking place this month at the Child Support Service office.
Tagged Passions:services, recognition, and library

In response to questions by Supervisor Rickert, Ms. Morelock stated Child Support Services assisted fire victims at the Local Assistance Center and is currently assisting at the Disaster Recovery Center.

No additional detail provided

Tagged Passions:services, information technology, and Information Technology

In response to questions by Supervisor Morgan, Ms. Morelock explained that she will reach out to First 5 Shasta to see if they can assist with books for the Little Library.

No additional detail provided

Tagged Passions:library

PUBLIC COMMENT PERIOD - OPEN TIME

No additional detail provided

Small Business Administration (SBA) Public Information Officer David Reetz, with the Office of Disaster Assistance, spoke about the services the SBA is offering.

Tagged Passions:services, small business, and business

In response to questions by Supervisor Kehoe, Mr. Reetz stated the SBA does not offer any grant programs.

No additional detail provided

Tagged Passions:program and grant

Sandra L. Winters expressed concerns with defensible space in Happy Valley, and requested the Board consider adopting the draft ordinance brought before the Board in March 2015. Supervisor Moty gave his reassurance that this is still in the works and he would follow up with Ms. Winters.

Page 31 of 187

Tagged Passions:ordinance

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

Monique Welin expressed her concerns with mental health in Shasta County and the need for the jail diversion project. CONSENT CALENDAR By motion made, seconded (Morgan/Rickert), and unanimously carried, the Board of Supervisors took the following actions, which were listed on the Consent Calendar: Approved and authorized the Chairman to sign the County Claims List in the amount of 30 as submitted. (Auditor-Controller) Approved a budget amendment increasing appropriations by 400,000 in the General Revenue and Transfers budget for the Mayers Memorial Hospital Grant. (Administrative Office) Approved the minutes of the meetings held on July 24, July 30, and August 6, 2018 as submitted. (Clerk of the Board)
Tagged Passions:health, budget, audit, mental health, jail, hospital, funding, grant, and healthcare

Adopted Salary Resolution No. 1532 which amends the Shasta County Position Allocation List effective August 19, 2018, to reclassify positions within the District Attorney s Office as follows: from 1.0 Full Time Equivalent (FTE) Investigative Technician I/II to 1.0 FTE Senior Investigative Technician. (Support Services-Personnel) (See Salary Resolution Book)

Approved and authorized the Chairman to sign a retroactive renewal agreement with Shasta County Child Abuse Prevention Coordinating Council in an amount not to exceed the claimable federal financial participation reimbursement to provide Medi-Cal Targeted Case Management services for the period July 1, 2018, through June 30, 2023. (Health and Human Services Agency-Business and Support Services) Took the following actions regarding the West Central Landfill Erosion Control Hydroseeding Contract No. 207519: Found the project categorically exempt in conformance with the California Environmental Quality Act (CEQA) Guidelines Section 15301, Class 1-Existing Facilities; approved plans and specifications and directed the Public Works Director to advertise for bids; and authorized opening of bids on or after September 6, 2018, at 11 a.m. (Public Works) REGULAR CALENDAR, CONTINUED GENERAL GOVERNMENT Page 32 of 187

Tagged Passions:public works, council, Public Works, services, health, contract, legal, personnel, RFP, rfp, advertising, child abuse, landfill, finance, solid waste, business, and environment

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

4
August 14, 2018

ADMINISTRATIVE OFFICE/BOARD OF SUPERVISORS LEGISLATIVE UPDATE/SUPERVISORS REPORTS County Executive Officer (CEO) Larry Lees had no legislative update.

Supervisor Moty recently attended the Sierra-Sacramento Valley Emergency Medical System Board and the California State Association of Counties (CSAC) meeting.

No additional detail provided

Tagged Passions:emergency

Supervisors reported on issues of countywide interest.

9:55 a.m.: The Board of Supervisors recessed.

10:02 a.m.: The Board of Supervisors reconvened.

APPOINTMENT: PAUL HELLMAN RESOURCE MANAGEMENT DIRECTOR

At the recommendation of CEO Lees, and by motion made, seconded (Rickert/Morgan), and unanimously carried, the Board of Supervisors took the following actions: Appointed Paul Hellman as the Shasta County Director of Resource Management; and established Mr. Hellman s start date as August 19, 2018, with Mr. Hellman s starting salary at C-step ( 63.30 per hour/ 10,973 per month) of the salary range for the position of Director of Resource Management. CEO Lees introduced Mr. Hellman, who introduced himself to the Board and thanked them for the opportunity. (Administrative Office) UPDATE ON FIRE RECOVERY EFFORT CEO Lees gave an update on the fire recovery efforts. He explained that the Local Assistance Center has transitioned to the Disaster Recovery Center, which is overseen by the Federal Emergency Management Agency (FEMA).
Tagged Passions:appointments, information technology, FEMA, Information Technology, and emergency

CEO Lees described next steps for residents affected by the fire and the different phases,

such as a debris removal center. He described the benefits of parcel owners signing a waiver to have the County clearing their property of debris. CEO Lees stated that he was notified that non-profit organizations will be assisting those without insurance. CEO Lees explained the idea of a special recovery process team that would work on the permits for the rebuilding process, handling only the fire recovery. He proposed putting a trailer on the property located at Resource Management for this team. Page 33 of 187
Tagged Passions:property and insurance

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

County Counsel Rubin E. Cruse, Jr. discussed the current County Code related to fees and the limited flexibility on building codes.
Tagged Passions:building codes

In response to questions by Supervisor Baugh, Mr. Cruse stated he will send a follow up email to the Board Summarizing the information that he discussed. In response to questions by Supervisor Baugh, CEO Lees stated the ordinance related to defensible space will come back before the Board; it has only been delayed due to the fire.

No additional detail provided

Tagged Passions:ordinance

In response to questions by Supervisor Moty, CEO Lees stated that individuals with parcels with burned brush can begin the cleanup process. They don t need a grading permit for doing so, but if they start penetrating the ground, they may need one.

No additional detail provided

Tagged Passions:property and grading

In response to questions by Supervisor Moty, Mr. Cruse stated that the county would have to look at the details of building plans; at this point he was unable to give a general answer. There will be room for flexibility, but not as it relates to health and safety.

No additional detail provided

Tagged Passions:health

In response to questions by Supervisor Rickert, Mr. Cruse explained that if someone is rebuilding in an area that has been designated as a high fire area, they will be required to comply with building requirement codes.

No additional detail provided

Mr. Cruse stated that he can prepare an outline of what the County Code does and does not allow, modeling it from other counties. He can then present it to the Board for discussion and draft an ordinance at that point.

No additional detail provided

Tagged Passions:ordinance

Mark Peterson spoke in regards to issues with PG E restoring power to his property.

Tagged Passions:property

Supervisors Baugh and Supervisor Moty offered direction to Mr. Peterson.

No additional detail provided

In response to questions by Supervisor Rickert, CEO Lees stated that the County will be going through the normal abatement process for any abandoned property.

No additional detail provided

Tagged Passions:abatement, property, and abandoned property registry

In response to questions by Supervisor Baugh, CEO Lees stated in the clean up, foundations and concrete will be scraped, tested, and properly disposed of.

No additional detail provided

In response to questions by Supervisor Baugh, Mr. Cruse stated that the California Governor s office of Emergency Services (CalOES) stated that most foundations cannot be saved.

Supervisor Baugh expressed his support for putting a trailer at the Resource Management Department to assist in the permit process for fire victims. Supervisor Moty shared his concerns for residents of Keswick. Page 34 of 187

Tagged Passions:services and emergency

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

6
August 14, 2018

In response to questions by Supervisor Moty, CEO Lees explained that FEMA and CalOES do offer grants, but they are not enough to rebuild.

Supervisor Kehoe expressed his appreciation for CEO Lees and his stellar leadership. URGENCY ORDINANCE NO. 743 REMOVAL OF FIRE-DAMAGED DEBRIS County Counsel Rubin Cruse, Jr. presented a report on removal of fire-damaged debris.

Tagged Passions:ordinance, FEMA, and grant

In response to questions by Supervisor Kehoe, County Counsel Cruse explained that

additional permits may be required for personally removing debris. The California Office of Emergency Services has a similar process for the parcel owner. By motion made, seconded (Moty/Rickert), and unanimously carried, the Board of Supervisors took the following actions: Introduced, waived the reading of, and enacted Ordinance No. 743, an Urgency Ordinance of the Board of Supervisors of the County of Shasta, State of California, Establishing Requirements for the Removal of Fire-Damaged Debris from Private Property Following the Carr Fire; and found the ordinance is exempt from the requirements of the California Environmental Quality Act for the reasons stated in the ordinance. (See General Ordinance Book) LOCAL HEALTH EMERGENCY RESOLUTION NO. 2018-070 Health and Human Services Agency Public Health Director, Terri Fields-Hosler gave a brief presentation on the local health emergency. Ms. Fields-Hosler explained that this is ongoing from the local health emergency that was declared on August 1, 2018. She stated that the Governor has waived the requirement to take this action every 14 days moving forward. By motion made, seconded (Moty/Rickert), and unanimously carried, the Board of

Tagged Passions:services, health, property, ordinance, environment, and emergency

Supervisors Took the following actions: Adopted Resolution No. 2018-070 recognizing that the circumstances and factors which led to the August 6, 2018, ratification of a proclamation of a local health emergency due to immediate threats to public health and safety in Shasta County based on the expected presence of fire-generated hazardous debris and toxic ash from the Carr Fire have not been resolved and that there is a need for continuation of the proclamation. (See Resolution Book No. 61)

Tagged Passions:health, recognition, and emergency

CLOSED SESSION ANNOUNCEMENT

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Chairman Baugh announced that the Board of Supervisors would recess to a Closed Session to take the following actions:

Confer with legal counsel to discuss existing litigation entitled: Gregory Pigg v. County of Shasta, Gary Van Dyne v. County of Shasta, Quintin Johnston v. County of Shasta, Kane County, Utah, et al. v. United States, Rene Estill v. County of Shasta, et al., pursuant to Government Code section 54956.9, subdivision (d), paragraph (1); and Confer with its Labor Negotiators, County Executive Officer Larry Lees, and Personnel Director Angela Davis to discuss the following employee organizations: Shasta County Employees Association, Deputy Sheriffs Association, Deputy Sheriffs Association- Deputy Sheriff, Sergeant and Attorney Investigator Unit, pursuant to Government Code section 54957.6.

Tagged Passions:subdivision, legal, personnel, and public safety

11:15 a.m.: The Board of Supervisors recessed to Closed Session.

12:29 p.m.: The Board of Supervisors returned from Closed Session and reconvened in Open

Session with all Supervisors, County Executive Officer/Clerk of the Board Larry Lees, and County Counsel Rubin E. Cruse, Jr. present.

REPORT OF CLOSED SESSION ACTIONS

County Counsel Rubin E. Cruse, Jr. reported that the Board of Supervisors met in Closed Session to discuss existing litigation and labor negotiations; reportable action was taken: Page 36 of 187
Tagged Passions:legal and union

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

8
August 14, 2018

In the matter of Kane County, Utah, et al. v. United States, a class action involving the payment in lieu of taxes program, the Board of Supervisors, by a 5-0 vote, gave approval to County Counsel to have Shasta County join the class.
Tagged Passions:taxes, Taxes, and program

12:30 p.m.: The Board of Supervisors adjourned.

Chairman ATTEST:

LAWRENCE G. LEES Clerk of the Board of Supervisors

By Deputy Page 37 of 187

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REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS

BOARD MEETING DATE: August 21, 2018 CATEGORY: Consent - General Government-4. SUBJECT:

County Clerk/Elections - Resolution for November 2018 Election Consolidation.

Tagged Passions:voting and election

DEPARTMENT: County Clerk/Registrar of Voters

Supervisorial District No. : All

DEPARTMENT CONTACT: Cathy Darling Allen, County Clerk/Registrar of Voters, 530-225-5730

STAFF REPORT APPROVED BY: Cathy Darling Allen, County Clerk/Registrar of Voters Vote Required? Simple Majority Vote General Fund Impact? No Additional General Fund Impact RECOMMENDATION Adopt a resolution authorizing election consolidation of local elections, as provided by California Elections Code sections 10400 et seq., for local jurisdictions that have called for an election on November 6, 2018. SUMMARY The County Clerk/Elections department has received 53 resolutions calling for local elections on November 6, 2018. Consolidation with the November General Election must be ordered by the Board of Supervisors. DISCUSSION The regularly scheduled General Election is set to be held on Tuesday, November 6, 2018. The County Clerk/Elections department has received and placed on file resolutions from 53 local entities, as listed on the attached resolution, calling a for local election on November 6, 2018. Elections Code section 10402.5 provides any county, municipal, special district, or school district election held the same date as a statewide election date shall be consolidated with the statewide election. Election Code section 10401 provides that if one of the elections to be consolidated is a statewide election, the board of supervisors of the county in which the consolidation is to be effected may order the consolidation. Cost of the election are shared among the entities involved, pursuant to Election Code section 10416 and 10520. ALTERNATIVES The local entities have called their elections for November 6, 2018. Should the resolution receive a Page 38 of 187
Tagged Passions:education, voting, and election

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

negative action, separate elections would have to be held for each entity, requiring each to pay the total cost of its election. The Shasta County Clerk/Elections department does not have the resources to conduct 53 elections on the same day. OTHER AGENCY INVOLVEMENT County Counsel has reviewed and approved the resolution as to form. The County Administrative Office has also reviewed the resolution and recommendation. FINANCING There is no additional General Fund impact. ATTACHMENTS: Description Upload Date Description Resolution 8/10/2018 Resolution Page 39 of 187
Tagged Passions:voting and election

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

RESOLUTION NO. 2018-______

A
RESOLUTION OF THE BOARD OF SUPERVISORS

No additional detail provided

OF THE COUNTY OF SHASTA

AUTHORIZING THE CONSOLIDATION OF ELECTIONS OF CITY OFFICIALS FOR

Tagged Passions:voting and election

INCORPORATED CITIES, AND DIRECTORS OF SPECIAL DISTRICTS AND SCHOOL

DISTRICTS WITH THE GENERAL ELECTION TO BE HELD ON NOVEMBER 06, 2018 WHEREAS, Tuesday, November 6, 2018 is an established election date on which local jurisdictions may hold elections; and WHEREAS, California Elections Code sections 10400 et seq., as applicable, allow consolidation of elections with a statewide election; and WHEREAS, the City of Shasta Lake, City of Redding, and City of Anderson and the following public entities have each called for an election in their jurisdiction for the same date (collectively, the Requestors ): Anderson Union High School District
Tagged Passions:education, union, voting, and election

Antelope School District

Tagged Passions:education

Bella Vista Elementary School District

Black Butte Union Elementary School District

Tagged Passions:education and union

Cascade Union Elementary School District

Castle Rock Union Elementary School District Columbia Elementary School District Cottonwood Union School District
Tagged Passions:education

Dunsmuir School District

Enterprise Elementary School District Fall River Joint Unified School District French Gulch-Whiskeytown School District Gateway Unified School District Grant Elementary School District Happy Valley Union Elementary School District Igo-Ono-Platina Union School District Indian Springs School District Junction Elementary School District Millville Elementary School District
Tagged Passions:watershed, education, gateway, and grant

Mountain Union Elementary School District

North Cow Creek Elementary School District
Tagged Passions:education and union

Oak Run Elementary School District

Tagged Passions:education

Pacheco Union Elementary School District

Tagged Passions:education and union

Red Bluff Joint Union High School District

No additional detail provided

Tagged Passions:education and union

Redding School District

Shasta County Board of Education Shasta-Tehama-Trinity Joint Community College District Shasta Union Elementary School District Shasta Union High School District
Tagged Passions:university, education, and union

Siskiyou Joint Community College District

Tagged Passions:university

Whitmore School District

Anderson-Cottonwood Irrigation District Anderson Fire Protection District Burney Fire Protection District
Tagged Passions:education

Burney Water District

Castella Fire Protection District Centerville Community Services District
Tagged Passions:utility, Utility, services, and water

Clear Creek Community Services District

Cottonwood Fire Protection District
Tagged Passions:services

Cottonwood Water District

Fall River Mills Fire Protection District Fall River Valley Community Services District
Tagged Passions:utility, Utility, services, watershed, and water

Happy Valley Fire Protection District

Igo-Ono Community Services District Mayers Memorial Hospital District McArthur Fire Protection District Millville Fire Protection District
Tagged Passions:services, hospital, and healthcare

Mountain Gate Community Services

Shasta Community Services District Shasta Lake Fire Protection District NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Shasta do hereby authorize the consolidation of any local election which may be held on Tuesday, November 6, 2018 provided that the local jurisdictions calling the election pay their pro-rata share of the costs incurred throughout the conduct of said elections. Page 40 of 187
Tagged Passions:services, voting, and election

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

Resolution No. 2018-_______ DULY PASSED AND ADOPTED this 21st day of August, 2018 by the Board of Supervisors of the County of Shasta by the following vote: AYES: NOES: ABSENT: ABSTAIN: RECUSE: LES BAUGH, CHAIRMAN Board of Supervisors

County of Shasta

State of California ATTEST:

LAWRENCE G. LEES

No additional detail provided

Clerk of the Board of Supervisors

By Deputy Page 41 of 187

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS

BOARD MEETING DATE: August 21, 2018 CATEGORY: Consent - Health and Human Services-5. SUBJECT:
Tagged Passions:services and health

Agreement with the National Alliance on Mental Illness Shasta County

Tagged Passions:mental health

DEPARTMENT: Health and Human Services Agency-Adult Services

Supervisorial District No. : All DEPARTMENT CONTACT: Dean True, Branch Director, HHSA Adult Services, (530) 225-5900 STAFF REPORT APPROVED BY: Dean True, Branch Director, HHSA Adult Services Vote Required? Simple Majority Vote General Fund Impact? No Additional General Fund Impact RECOMMENDATION Approve and authorize the Chairman to sign a retroactive renewal agreement with the National Alliance on Mental Illness Shasta County in an amount not to exceed 60,000 to provide mental health education and recovery programs for the period July 1, 2018 through June 30, 2021. SUMMARY The proposed agreement will allow National Alliance on Mental Illness Shasta County (NAMI) to continue to provide mental health education and recovery programs in Shasta County. DISCUSSION In November 2004, California voters approved the Mental Health Services Act (MHSA), which provides funding dedicated to the support of community mental health programs. Funded by MHSA through a contract with Shasta County Health and Human Services Agency (HHSA), NAMI has been providing mental health education and recovery programs to Shasta County residents since July of 2011. NAMI is dedicated to improving the quality of lives for individuals living with mental illness and their families through support, education, and advocacy. They work to increase public awareness of and eliminate the stigma associated with mental illness. They provide three NAMI-signature training programs that are wellness- and recovery-based whose purpose is to promote recovery, provide support, share resources, and create hope. NAMI has recently added a new program, NAMI On Campus, to the services to be provided through the agreement. NAMI On Campus provides support to student-led, student-run clubs that focus on mental health issues on school and college campuses by raising awareness, reducing stigma, educating the campus community, supporting students, promoting services and supports, and advocating. The agreement calls for the new program to be implemented no later than May 30, 2019, at a minimum of two local high school and/or college campuses. Because HHSA has built an expansive educational and recovery training program through its MHSA-funded destigmatization program, known as Stand Against Stigma and Brave Faces, NAMI s role has evolved over time. While NAMI s original Page 42 of 187

Tagged Passions:services, health, university, contract, education, mental health, students, training, program, and funding

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

focus was providing educational programs, HHSA now depends on this group to provide more individualized services, such as peer-to-peer support, family-to-family support, and one-on-one mentoring. Their recent colocation at the CARE Center has provided increased opportunities to provide facilitated peer support to people in the midst of mental health crisis. The NAMI On Campus program will improve outreach at high school and college campuses. Additionally, the agreement authorizes the HHSA Director, or any HHSA Branch Director designated by the HHSA Director, to approve, in writing and in advance, budget line item shifts, provided that the line item shift does not exceed 10 percent of any Budget Category during the entire term of this agreement and provided further that the line item shift shall not increase the total compensation payable under this agreement. The retroactive nature of this agreement is due to contract negotiations surrounding the provision of additional services. There is no increase to the compensation for NAMI services, including for the newly added NAMI On Campus Program.

ALTERNATIVES The Board could choose not to approve the agreement, approve at a lower funding amount, or direct the department to renegotiate terms. OTHER AGENCY INVOLVEMENT

Tagged Passions:compensation, services, health, university, contract, budget, education, mental health, mentoring, program, and funding

County Counsel has approved the agreement as to form. Risk Management has approved the agreement. This recommendation has been reviewed by the County Administrative Office.

FINANCING The agreement is funded entirely through MHSA funds that have been included in the FY 2018-19 Adopted Budget (BU 404) and will be included in future year budget submittals. There is no General Fund impact from the recommended action.

Tagged Passions:budget, risk, and funding

ATTACHMENTS: Description Upload Date Description Agreement 8/10/2018 Agreement

Page 43 of 187

BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

No WITf--11-IOLDING

PERSONAL SERVICES AGREEMENT BETWEEN THE COUNTY OF SHASTA AND NATIONAL ALLIANCE ON MENTAL ILLNESS SHASTA COUNTY

This agreement is entered into between the County of Shasta, a political subdivision of the State of California, through its Health and Human Services Agency ( County ), and National Alliance on Mental Illness ( NAMI ) Shasta County ( Contractor ), a California Corporation (collectively, the Parties and individually a Party ), for the provision of mental health education and recovery programs. Section 1. RESPONSIBILITIES OF CONTRACTOR.
Tagged Passions:subdivision, services, health, education, mental health, and program

A.
Pursuant to the terms and conditions of this agreement, Contractor shall:

No additional detail provided

(1) Provide, at a location within Shasta County, at least four hours of facilitated peer support per month during the term of this agreement. Each facilitated peer support session ( Session ) shall be a minimum of 60 minutes in duration. The Sessions shall commence no later than July 31 of each County fiscal year ( FY ) and the last Session shall be presented no earlier than June 1 of each FY. Each Session shall be provided at no cost to the participants, shall be available to the public, and shall be designed to increase awareness of mental illness and community resources, and to reduce the stigma related to mental illness. For the purposes of this agreement, Sessions do not include the regular monthly NAMI meeting or the following NAMI program trainings: Peer-to-Peer, Family-to-Family, and NAMI Basics.

No additional detail provided

Tagged Passions:mental health, training, and program

(2) Provide a minimum of one NAMI Peer-to-Peer program to Shasta County residents during each FY of this Agreement. The Peer-to-Peer program shall start no later than March 1 of each FY and shall be completed no later than July 31 of each FY. Each Peer-to-Peer program shall be 10 weeks long, with at least one 2- hour session per week. The NAMI Peer-to-Peer program shall be completed by a minimum of 8 participants each FY. The Peer-to-Peer program shall be provided at no cost to the paiiicipants, and shall follow the curriculum of the National Alliance on Mental Illness's Peer-to-Peer program.

Tagged Passions:curriculum, education, mental health, and program

(3) Provide a minimum of one NAMI Family-to-Family program to Shasta County residents during each FY of this agreement. The Family-to-Family program shall commence no later than March 1 of each FY and shall be completed no later than July 31 of each FY. Each Family-to-Family program shall be 12 weeks long with at least one 2-hour session per week. The NAMI Family-to-Family program shall be completed by a minimum of 8 participants each fiscal year. The Family-to- Family program shall be provided to participants at no cost to the participants and shall follow the curriculum of the National Alliance on Mental Illness's Family- to-Family program.

Tagged Passions:curriculum, education, mental health, and program

(4) Provide a minimum of one NAMI Basics program to Shasta County residents during each FY of this agreement. The Basics program shall commence no later than March 1 of each FY and shall be completed no later than July 31 of each FY. Each Basics program shall be 6 weeks long with at least one 2-hour session per week. The NAMI Basics program shall be completed by a minimum of 8 participants each fiscal year. The Basics program shall be provided to participants

Tagged Passions:program

Agr.AS.NAMl.1821 2001-1-2018-01 CCI Acct: 4040 I -MH0003/034800 Page I of 23

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BOARD OF SUPERVISORS REGULAR MEETING - August 21, 2018

at no cost to the participants and shall follow the curriculum of the National Alliance on Mental Illness's Basics program. (5) Provide Family Support Group sessions at least two times per month during the term of this agreement. Each Family Support Group session shall be a minimum of 2 hours in duration. The Sessions shall commence no later than July 31 of each FY and the last Session shall be presented no earlier than June 1 of each FY. Attendance at FSG sessions shall be a minimum of 8 participants. Each Family Support Group session shall be provided to participants at no cost to the participants, shall be available to the public, and shall follow the structured model used by NAMI Family Support Groups.
Tagged Passions:curriculum, education, mental health, and program

(6) Provide one-on-one mentoring a minimum of 20 hours per week at the NAMI office and/or on the telephone. All one-on-one mentoring shall be provided to participants at no cost to the participants, shall be available to the public, and shall be designed to provide peer-to-peer insight to people who are either living with mental illness or are family members, caregivers or loved ones of people with mental illness.

(7) Implement, no later than May 30, 2019, and support the NAMI On Campus program for at least two local high school and/or college campuses. The NAMI On Campus program provides support to student-led, student-run clubs that focus on mental health issues on campus by raising awareness, reducing stigma, educating the campus community, supporting students, promoting services and supports, and advocating.

Tagged Passions:services, health, university, education, mental health, students, mentoring, and program

(8) Identify special events and trainings, both locally and within the State of California, that are relevant to mental health consumers and/or family members and assist them in arranging participation. With prior written approval from the Health and Human Services Agency ( HHSA ) Director or any HHSA Branch Director designated by the HHSA Director, Contractor may pay for associated costs for mental health consumers and/or family members attending such events and trainings.

(9) Purchase equipment and services as indicated in the budget and budget narrative as prescribed in EXHIBIT A ( Budget ), attached and incorporated herein, to facilitate the delivery of services under the terms of this agreement. Contractor shall retain ownership of equipment purchased under the terms of this agreement pursuant to the terms and conditions of this agreement.

Tagged Passions:services, health, budget, purchasing, mental health, equipment, training, and events

B.
Reporting. Each calendar quarter during the term of this agreement, Contractor shall submit a NAMI Quarterly Report ( Quarterly Report ), EXHIBIT B, attached and incorporated herein. Each Quarterly Report must be received by the HHSA Director or any HI-ISA Branch Director designated by the HI-ISA Director, within 20 days after the end of each calendar quarter, and within 30 days after the termination, expiration, or cancellation of this agreement. For purposes of this agreement, each calendar quarter shall be deemed to end September 30, December 31, March 31, and June 30. This provision shall survive the termination, expiration, or cancellation of this agreement. Each Quarterly Report shall include, but not be limited to:

No additional detail provided

Agr.AS.NAMl.1821 2001-1-2018-0 I CCI Acct: 4040 I-Ml--10003/034800 Page 2 of23

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( 1) A written summary narrative of the specific tasks undertaken by Contractor pursuant to Section 1.A. of this agreement;

(2) Copies of the training agendas, curriculum/course contents, Mentoring Log Sheets, EXHIBIT C, attached and incorporated herein, sign in sheets for each session and evaluations of each Community Education Program, Peer-to-Peer program, Family-to-Family program, and Basics program undertaken by Contractor; (3) Any information relating to the services provided under this agreement as may be requested by the HHSA Director, or any HHSA Branch Director designated by the HHSA Director; and

Tagged Passions:curriculum, services, education, training, mentoring, and program

( 4) A written analysis by Contractor outlining any problems, pertinent facts, or interim findings that may materially affect Contractor's ability to satisfactorily fulfill the terms of this agreement.

No additional detail provided

C.
As required by Government Code section 7550, each document or report prepared by Contractor for or under the direction of County pursuant to this agreement shall contain the numbers and dollar amount of the agreement and all subcontracts under the agreement relating to the preparation of the document or written report. If multiple documents or written reports are the subject of the agreement or subcontracts, the disclosure section may also contain a statement indicating that the total agreement amount represents compensation for multiple documents or written reports. Contractor shall label the bottom of the last page of the document or report as follows: department name, agreement number, and dollar amount. If more than one document or report is produced under this agreement, Contractor shall add: This [document or report] is one of [number] produced under this agreement.

No additional detail provided

Tagged Passions:compensation

D.
Acknowledge the funding source of all activities undertaken pursuant to this agreement by including in any educational and training materials, audio visual aids, websites, interviews with the press, flyers, or publications the following statement: This activity ( or program) has been funded by the County of Shasta through the California Mental Health Services Act.

Section 2. RESPONSIBILITIES OF COUNTY.
Tagged Passions:materials, services, health, mental health, training, program, and funding

Pursuant to the terms and conditions of this agreement, County shall compensate Contractor as prescribed in sections 3 and 4 of this agreement and monitor the outcomes achieved by Contractor.

Section 3. COMPENSATION.

Tagged Passions:compensation

A.
In accordance with the Budget (EXHIBIT A), County shall pay to Contractor a maximum of 20,000 per FY for all reasonable and necessary costs in accordance with applicable Circulars of the Office of Management and Budget ( OMB ) of the Executive Office of the President of the United States, for satisfactorily providing services pursuant to this agreement. For the purposes of this agreement, the County fiscal year commences on July 1 and ends on June 30 of the following year. In no event shall the maximum amount payable under this agreement exceed 60,000.

No additional detail provided

Tagged Passions:services, budget, and events

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