V. Approval of Agenda VI. Public Comment Period The Public Comment Period is a period reserved for comments by the public. Items that were or are scheduled to be the subject of public hearings conducted at the same meeting or another meeting during the same week shall not be discussed. A total of 30 minutes is allocated with each individual
ATTACHMENTS: Final_Proposed_Minutes_for_the_May_7_2018_City_Council_Meeting_1087032 Proposed_Minutes_for_the_August_9._2018_City_Council_Meeting_1085899 Final_Proposed_Minutes_for_the_August_20,_2018_City_Council_Meeting_1087120 Proposed_Minutes_City_Council_August_20_2018_Workshop_1087135
Officer Carlton Williams of the Greenville Police Department explained the usage of the property. The block of land on the corner of Shiloh Drive and Stewart Circle, staff is working with a nonprofit group that is well known in the City. The group does extensive work in the Kristin Drive area and is a great partner with the Police Department. The Attachment Number 1 Page 5 of 26 Item 1 Proposed Minutes: Greenville City Council Meeting Monday, May 7, 2018 Page 6 of 26
Firehouse Subs for smoke alarms (applications due quarterly; apply in coordination with Police Department). Police and Fire Monitor and report on legislative and regulatory initiatives of interest to Greenville. Roll out of FirstNet and potential funding opportunities. Fire-related tax incentives, such as the Fire Sprinkler Incentive Act, which was included comprehensive tax reform. Attachment Number 1 Page 7 of 26 Item 1 Proposed Minutes: Greenville City Council Meeting Monday, May 7, 2018 Page 8 of 26
Potential funding opportunities: HUD s Office of Healthy Homes and Lead Hazard Control for lead- based paint abatement and education. HUD s CDBG and HOME Programs. DOT s Safe Routes to School Program (through NCDOT) for sidewalks. DOT s Grant Program; Private/foundation grant opportunities.
Health and Wellness Support the Personal Health Investment Today Act (H.R. 1276/S. 482), which would expand the IRS definition of medical expenditures to include physical activity as preventative medicine, and allow individuals to use the pre-tax dollars in Flexible Spending Accounts and Health Savings Accounts on expenditures such as gym memberships, sports league fees, exercise classes, and other physical activities. Social Equity Support the Community Parks Revitalization Act (H.R. 343), which would provide matching federal grants for park and recreation infrastructure in metropolitan areas. The bill would authorize HUD to provide funding to local park and recreation agencies, through three grant programs: Rehabilitation and Construction, the Innovation and Recreation Program and the Recovery Action Program. The bill also includes innovative financing for park infrastructure ( PIFIA ). OTHER PRIORITIES Financing
Support legislation which promotes economic development. The existing economic development funds and programs have allowed cities to be competitive when seeking businesses and industries that grow jobs and the local economy. Existing programs include the Job Development Investment Grant (JDIG) program (a state level discretionary program that
Assistant City Manager Cowin stated that overall, the budget stands at approximately 157.4 million with the General Fund making up approximately 59 of the total. Motion was made by Council Member Bell and seconded by Council Member Smith to adopt the ordinance. Motion carried unanimously.
Appropriates 200,000 each year to fund Jobs Creation Grants (recurring): 1) 100,000 included in the City s General Fund Budget and 2) 100,000 included in the Greenville Utilities Commission s Budget Increases funding for Small Business Competition Grants by 20,000 from 40,000 to 60,000 (recurring) Includes 15,000 in funding for skills training through the Pitt Community College jobs initiative program (recurring) Adds a 1.0 concierge position to implement a one-stop program to assist developers and the business community in navigating through the review and approval process
Includes the financing of approximately 7.8 million in FY2018-19 as Phase Two of the 2015 G.O. Bond referendum for the following projects: Street improvements (Arlington, East 5th, Hooker, Red Banks) West 5th street streetscape Sidewalk additions Greenway project Uses 350,000 in projected excess fund balance to be put in capital reserve in order to fund the City's portion of the costs associated with various future NCDOT projects: Over 400 million in NCDOT projects Required matching City funds of approximately 3.5 million
Includes an additional 100,000 to fund the Adopt-a-Street program and maintain the following major thoroughfares: 10th Street Connector from Memorial Blvd to Evans Street Stantonsburg Road from 264 By-Pass to Arlington Blvd Includes an additional 50,000 to maintain the City's parks greenways. Adds 2.0 Transit Supervisor positions to support the operations of the new G.K. Butterfield Transportation Center. Reclassifies a Transportation Planner position to a Lead Code Enforcement Officer position that will be responsible for moving forward with the administrative procedures necessary to enforce demolitions of dilapidated and unsafe structures.
Utilizes 2 million in capital reserve funding to construct the Sycamore Hill Gateway at Town Common. Includes 100,000 that will be used to match 400,000 in grant funding in order to complete the South Tar River Greenway Phase 3 connecting the existing South Tar River Greenway at the Town Common to East of Memorial Drive Includes additional funding for part-time staff at the South Greenville Recreation Center to support after-school and evening programs Provides additional funding for Camp Escape and the Summer Inclusion Program to better serve the community s students with disabilities
City Manager Wall displayed a slide of the City s operating funds for the 2018-2019 Proposed Budget and 2019-2020 Financial Plan: Attachment Number 1 Page 18 of 26 Item 1 Proposed Minutes: Greenville City Council Meeting Monday, May 7, 2018 Page 19 of 26
Assistant City Manager Michael Cowin stated that the proposed budget for 2018-2019 stands at approximately 85 million and the Financial Plan for 2019-2020 stands at approximately 85.8 million, which is approximately a 240,000 change from the budget draft that was presented at the April 9, 2018 City Council meeting. With every good budget, there is a reconciliation. This will take the City from the budget draft from revenues to the proposed budget. An additional 125,000 in sales tax is projected for both the FY 2018- 2019 proposed budget and FY 2019-2020 Financial Plan. It includes additional rate adjustments revenues that were discussed on April 9, 2018 as part of the City Council workshop. Assistant City Manager Cowin explained how those dollars would be used in the budget, stating that 118,182 goes back into the operating departments. This is the increase in revenues from the rate adjustments. There was a savings of approximately 70,000 in FY 2018-2019 from changing the overall salary increase for employees to 2.7 for both years. There is an additional training position at 28,872 and adjustments need to fully fund that position. Also, there are various other net adjustments within the budget at 360,000 to be able to fund the additional financial support for the Public Works Department. There is 10,000 towards economic development, including 5,000 for the Pitt Community College Job Skills Program as well as 5,000 to fund the additional salary step increase. There is over 180,000 over the two-year period towards the Dickinson Avenue Street Lighting ( 90,000 per year). The funds for the Thomas Foreman Press Box are allocated at 30,000 and 40,000 for Increase Contingency for FY 2018-2019. Attachment Number 1 Page 19 of 26 Item 1 Proposed Minutes: Greenville City Council Meeting Monday, May 7, 2018 Page 20 of 26
Assistant City Manager Cowin stated that the tax rate for 2019 and 2020 is holding steady at 52 cents for each year. Normal growth is being seen at 2.3 in the City s property tax base over the last five years, but over the last year or so it has picked up. From 2018 to 2019, there is a 3.2 increase going from 6.5 billion to 6.7 billion in property tax base. Also, there is a corresponding increase in the City s property tax revenues over that same timeframe. There was a 2.3 annual increase in property tax revenues over the last five years and a 3 increase in the City s property tax rate revenue for each of the two years are being seen. Assistant City Manager Cowin stated that concerning the sales tax revenue, in many ways as discussed in the past, the City s budget has been leveraged on the increase and sales tax revenues over the last five years. The five-year growth rate is over 5 and the three-year growth rate is over 4 . The City is maintaining a steady conservative growth rate at about 3 over the next two years. Assistant City Manager Cowin explained the General Fund Expenses, stating that approximately two-thirds of the City s expenses are coming in the form of personnel, both salaries and benefits, which is approximately 54.3 million for 2018-2019 and approximately 55.5 for 2019-2020. The operating expense makes up an additional 21 of the budget at 18.4 million and 18.8 million for each respective year and then transfers Attachment Number 1 Page 20 of 26 Item 1 Proposed Minutes: Greenville City Council Meeting Monday, May 7, 2018 Page 21 of 26
Assistant City Manager Cowin stated that as discussed at the Budget Workshop last year, there is a modest increase in the Recreation and Parks rates for youth sports, summer camps, tennis, and shelter rentals. This increase would fund part-time salaries at the South Greenville Center for the After-School Program and to fund the Summer Inclusion Camp for students with disabilities. Assistant City Manager Cowin stated that some of the cemetery rates are increasing for grave openings and closings, cremations, and single grave plots. Those funds will help cover the cost of the operations as well as for the maintenance of the City s cemetery operations. Assistant City Manager Cowin stated that the monthly lease parking rate is going from 52 to 60, and the monies would fund the overall maintenance of the parking deck as well as maintenance of the City s various surfaced lots within the uptown area. Assistant City Manager Cowin summarized the freestanding funds that operate off of fee structures or dollars that are transferred from the General Fund and are used to fund various different services: Debt Service The City has approximately 700,000 in occupancy tax revenues used to cover the debt service on the Convention Center as well as transfers from the General Fund at 4.7 million Attachment Number 1 Page 22 of 26 Item 1 Proposed Minutes: Greenville City Council Meeting Monday, May 7, 2018 Page 23 of 26
These are dollars that are contributed from the General Fund and the Sanitation Fund to cover the overall replacement of the City s vehicles, approximately 4.3 million is allocated for FY 2018-2019 and approximately 4.7 million for FY 2019-2020. At least, over the next years, that could be moved to a 50 funding level. The City has only been contributing about 30 into the fund, which is not sustainable. The City is making efforts to try to increase that over the next two years and also make operational adjustments in-house in order to make sure that fund is kept sufficient over the next several years.
Assistant City Manager Cowin stated that the bond was approved by voters in November 2015, which was in the middle of the fiscal year. When leveraging 15 million worth of debt, it has the potential to impact the budget. So the City Council and staff went through the budgeting process in the first half of 2016 for the 2016-2017 fiscal year, making sure the City was able to include the first half of the debt service without an increase in the property tax rate. That placed the City borrowing the first half in the Fall of 2016. It was almost a year between the approvals by the voters and marketing to borrow the first half of the debt plus the consideration of the engineering time contributed to that. Mayor Connelly said that his concern is that the section of Arlington Boulevard between Memorial Drive and Red Banks Road has not been done. For two years, discussion has been about the section being in the design phase. In 2016, the question was asked about the cost per linear mile and that was 100,000. The last Notes to Council that he read indicated it was 130,000 per linear mile. Because the City Council has extended this further out, now the City is getting less for its money rather than the City had moved forward more expeditiously.
City Manager Wall recognized three City departments for receiving safety awards at the annual banquet. The Fire/Rescue Department received its second consecutive Silver Award. The Police Department received its sixth consecutive Silver Award and the administrative departments received their 16th straight year of the Gold Award. City Manager Wall recognized and welcomed Byron Hayes as the Director of Financial Services. Attachment Number 1 Page 25 of 26 Item 1 Proposed Minutes: Greenville City Council Meeting Monday, May 7, 2018 Page 26 of 26
Upon motion by Council Member Smiley and second by Council Member Bell, the City Council voted unanimously to approve the agenda as amended. PUBLIC COMMENT PERIOD Mayor Connelly opened the public comment period at 6:07 pm, explaining procedures which should be followed by all speakers. Attachment Number 2 Page 1 of 24 Item 1 Proposed Minutes: Greenville City Council Meeting Thursday, August 9, 2018 Page 2 of 24 Richard Harris 116 Fort Sumter Drive Mr. Harris stated he is a 24 year resident of the Lynndale Subdivision, which is zoned single-family residential. There are various online booking portals for short term rentals representing approximately 160 units in the greater Greenville area. Sixty of these units are in Greenville, with four being in his subdivision and 2 on his street. Mr. Harris opposes these short term rentals to people who are unknown and not vested in the neighborhood. Bill Mitchum 118 Fort Sumter Drive Mr. Mitchum stated he is very much against the proliferation of residential single-family neighborhoods to commercial outcroppings. There are zoning ordinances in place, but things come up from time to time that need to be tweaked into those ordinances to protect the integrity and the value of residential neighborhoods. Marion Blackburn 802 River Hill Drive Ms. Blackburn expressed concern over the cruelty exotic animals are subjected to when displayed for profit and for commercial purposes. Last year, the City Council passed an ordinance that would prohibit this display, then that ordinance was reconsidered. She asked that this Council revisit and pass that ordinance.
John Joseph Laffiteau University Inn Suites Mr. Laffiteau stated expressed concern about a personnel matter at the East Branch of Sheppard Memorial Library in which he feels his conduct was misinterpreted and a wrongful pattern was assigned to his behavior. The former City Attorney informed him that there was no film evidence to back up what the staff said, and to the best of his knowledge, no patrons of the Library complained about his conduct. He is requesting that he and Library staff members take polygraph tests.
Attachment Number 2 Page 4 of 24 Item 1 Proposed Minutes: Greenville City Council Meeting Thursday, August 9, 2018 Page 5 of 24 Mayor Connelly expressed thanks to the Noon Rotary representatives present and presented President Butner with a plaque commemorating the City s appreciation for their support of the inaugural Field of Honor, noting that it was a beautiful display. APPOINTMENTS
Attachment Number 2 Page 9 of 24 Item 1 Proposed Minutes: Greenville City Council Meeting Thursday, August 9, 2018 Page 10 of 24 Although the request to rezone was withdrawn by the applicant, the City Council felt it was appropriate to afford those who came in opposition to this rezoning to speak since there was an opportunity given to speak in favor. Therefore, Mayor Connelly invited comment in opposition.
ORDINANCE REQUESTED BY THE CITY OF GREENVILLE TO REZONE 0.10+/- ACRES (4,356 SQUARE FEET) LOCATED ALONG THE EASTERN RIGHT-OF-WAY OF ROOSEVELT AVENUE AND 75+/- FEET SOUTH OF WEST 5TH STREET FROM R6 (RESIDENTIAL) TO CDF (DOWNTOWN COMMERCIAL FRINGE) (Ordinance No. 18- 044)
Hearing no one else wishing to speak in favor of the proposed rezoning, Mayor Connelly invited comment in opposition. Also hearing none, Mayor Connelly closed the public hearing at 8:33 pm. 10 of 27 Council Member Bell moved to adopt the Ordinance requested by the City of Greenville to rezone 0.10+/- acres (4,356 square feet) located along the eastern right-of-way of Roosevelt Avenue and 75+/- feet south of West 5th Street from R6 (Residential) to CDF (Downtown Commercial Fringe). Council Member Smiley seconded the motion, which passed by unanimous vote. ORDINANCE REQUESTED BY GARY L. WARREN, TRUSTEE OF THE GARY L. WARREN REVOCABLE TRUST, ET AL. TO REZONE 130.6 ACRES LOCATED AT THE NORTHEASTERN CORNER OF THE INTERSECTION OF MARTIN LUTHER KING, JR. HIGHWAY AND OLD CREEK ROAD FROM RA20 (RESIDENTIAL-AGRICULTURAL), I (INDUSTRY) AND IU (UNOFFENSIVE INDUSTRY) TO PIU (PLANNED UNOFFENSIVE INDUSTRY) (Ordinance No. 18-045) Planner Chantae Gooby stated Gary L. Warren, Trustee of the Gary L. Warren Revocable Trust, et. al., has requested to rezone 130.6 acres located at the northeastern corner of the intersection of Martin Luther King, Jr. Highway and Old Creek Road from RA20 (Residential-Agricultural), I (Industry) and IU (Unoffensive Industry) to PIU (Planned Unoffensive Industry).
The Full-time Job Creation Option was created for companies that are making a taxable investment of at least 500,000 and hiring at least 25 new full-time employees. This funding option applies to both the Greenville City Limits and ETJ. Grant amounts are 1,000 per new full-time employee with a maximum annual installment of 100,000. This option contains a 3-tier structure that provides a larger incentive to companies that have elevated job levels by increasing the number of annual installments between two and five. The Property Tax Investment Full-time Job Creation Option was created for companies that are making a taxable investment of at least 500,000 and hiring at least 50 new full-time employees. This funding option applies to the Greenville City Limits only. This grant option provides companies with an incentive based on fulltime job creation and taxable investment. Grant amounts are based on 50-75 of the Attachment Number 2 Page 20 of 24 Item 1 Proposed Minutes: Greenville City Council Meeting Thursday, August 9, 2018 Page 21 of 24 increase in property taxes generated by the investment and last three to seven years with a maximum installment of 150,000. Under this grant option, the City Council will select the exact percentage of property taxes (between 50-75 ) and the number of annual installments.
The Job Creation Grant Program contains information about overall eligibility, the policy rationale, eligible geography, program guidelines and requirements, wage rates, terms and grant amounts, and claw-back provisions. In addition, the policy also includes the steps a company would need to navigate, as well as a scoring system to better understand the impact of the proposed company s location or expansion. Prior to any funding decision being made about a company relocation or expansion, an economic impact analysis will be completed. Mr. Lockamy stated the FY 2018-2019 Budget includes an appropriation of 100,000 to fund the proposed Job Creation Grant Program. Upon motion by Council Member Smiley and second by Council Member Bell, the City Council voted unanimously to adopt the Job Creation Grant Program.
A property owner has a right to rent out their single-family home, but if you rent for less than 30 days, the home is being used like a hotel or bed and breakfast. Section 9-4-22 of the City Code provides that room renting is permitted by right in all residential zoning districts in owner-occupied, single-family dwellings. The owner-occupant may allow no more than two persons outside the family to reside in the dwelling and rent a room. There are parking requirements, such as two spaces for a single-family home, and one space per person in addition to the residential requirement. There may be other codes which apply Attachment Number 2 Page 22 of 24 Item 1 Proposed Minutes: Greenville City Council Meeting Thursday, August 9, 2018 Page 23 of 24 as well, such as noise ordinances, weeds and trash, etc. The City could send out a Code Officer to evaluate what is going on in Lynndale Subdivision.
CITY MANAGER S REPORT City Manager Ann Wall recognized recent retirees: Robert Hunt, Clayton Brock, Michael Cherry, Sylvia Horne and Patricia Roach. She expressed thanks to the Greenville Police Department for the Night Out Against Crime, Inner Banks Media for the Concert on the Common and the Recreation and Parks Department for their 45th season of Sunday in the Park. She then introduced the new Community Development Director, Tom Barnett.
Attachment Number 2 Page 23 of 24 Item 1 Proposed Minutes: Greenville City Council Meeting Thursday, August 9, 2018 Page 24 of 24 ADJOURNMENT Council Member Smiley moved to adjourn the meeting, seconded by Council Member Bell. There being no further discussion, the motion passed by unanimous vote and Mayor Connelly adjourned the meeting at 10:02 pm. Respectfully submitted,
Council Member Smiley requested to add an appointment to a board/commission at the end of the agenda items. Council Member Meyerhoeffer requested to remove one item listed under the Consent Agenda for separate discussion, specifically, an award of a pre-event contract for Debris Management and Removal Services in the event of a natural disaster.
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