FL - Miami Beach: City Commission Meeting
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City Commission Meeting
Finance and Citywide Projects Committee Meeting City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive September 14, 2018 - 2:00 PM
Tagged Passions:conventions, boards and commissions, and finance
Commissioner Ricky Arriola, Chair Commissioner Mark Samuelian, Vice-Chair Commissioner Micky Steinberg, Member Commissioner John Elizabeth Aleman, Alternate
Visit us at www.miamibeachfl.gov for agendas and video streaming of City Commission Committee Meetings.
1.
DISCUSSION REGARDING A PILOT PROJECT TO TEST TEMPORARY ARTISTIC SHADE STRUCTURES IN SELECT PUBLIC SPACES TO SPUR ACTIVITY AND COMMUNITY VIBRANCY July 25, 2018 - R9 N Sponsored by Commissioner Arriola Tourism, Culture, and Economic Development
2.
DISCUSSION REGARDING ACTIVATING STOREFRONT GROUND FLOOR VACANCIES WITHIN MIAMI BEACH COMMERCIAL CORRIDORS April 11, 2018 - C4 J Sponsored by Commissioner Arriola Tourism, Culture, Economic Development
3.
DISCUSSION REGARDING PROGRAMMING RUE VENDOME AND ISSUING A SOLICITATION FOR A CREATIVE MARKETING AGENCY TO HELP SUPPORT THE LOCAL BUSINESSES AND REVITALIZE THE COMMUNITY THROUGH CREATIVE PROGRAMMING WITHIN NORMANDY ISLE May 16, 2018 - C4 Y Sponsored by Commissioner Arriola Tourism, Culture, Economic Development
4.
DISCUSSION REGARDING CABLERUNNER AND ITS TECHNOLOGY February 14, 2018 - C4 V Sponsored by Commissioner Alem n Public Works
6.
DISCUSSION TO REVIEW STATUS, ISSUES, AND PLANS RELATED TO THE INDIAN CREEK DRIVE FLOODING MITIGATION March 7, 2018 - C4 F Sponsored by Commission Samuelian Public Works
8.
DISCUSSION TO EXPLORE POTENTIAL PARTNERSHIP WITH CITYGRADER May 16, 2018 - C4 P Sponsored by Vice-Mayor Samuelian Marketing Communications/Information Technology
9.
DISCUSSION REGARDING THE PROJECT BUDGET AND SCOPE OF THE 72ND STREET CIVIC COMPLEX PROJECT January 17, 2018 - C4 D Sponsored by Commissioner Alem n Office of Capital Improvement Projects
10.
POTENTIAL REVENUE STREAMS
11.
DISCUSS IMPLEMENTATION OF A ONE-YEAR TRIAL OF eCOMMENT, AN ONLINE RESIDENT ENGAGEMENT TOOL THAT ALLOWS RESIDENTS THE OPPORTUNITY TO PROVIDE COMMENTS DIRECTLY TO THE CITY COMMISSION THROUGH THE ONLINE MEETING AGENDA July 25, 2018 - C4 R Sponsored by Commissioner Arriola Office of the City Clerk
13.
DISCUSSION REGARDING THE SPONSORSHIP PACKAGE REQUEST FOR SUPER BOWL XLIV, SCHEDULED TO TAKE PLACE ON FEBRUARY 2, 2020 WITH MAJOR MEDIA AND NFL EXPERIENCE EVENTS PLANNED FOR MIAMI BEACH AND THE MIAMI BEACH CONVENTION CENTER July 25, 2018 - R9 O Sponsored by Mayor Gelber Tourisim, Culture Economic Development
Tourism, Culture, and Economic Development
Tagged Passions:development, Development, tourism, and economic development
15.
DISCUSSION ON THE PROPOSED MOBILITY FEE PROGRAM July 25, 2018 - C4 U Sponsored by Commissioner Alem n Transportation
17.
DISCUSSION REGARDING A REVISED SOLICITATION FOR THE FUTURE USE OF THE BYRON CARLYLE THEATER July 25, 2018 - C4 O Sponsored by Commissioner Alem n Tourism, Culture, Economic Development Status: Item to be submitted as supplemental.
Public Works Status: Item deferred to the December 14, 2018 FCWPC meeting.
Tagged Passions:Public Works and public works
19.
SANITATION FEE ADJUSTMENT
Public Works Status: Item deferred to the December 14, 2018 FCWPC meeting, pending negotiations with the waste haulers.
Tagged Passions:Public Works and public works
20.
DISCUSSION REGARDING THE REVIEW AND REVISION OF THE CITY'S INVESTMENT POLICY May 16, 2018 - C4 E
Finance Status: Item deferred to the October 26, 2018 FCWPC meeting, pending draft investment policy.
21.
DISCUSSION REGARDING RECOMMENDATIONS OF THE BLUE RIBBON EMERGENCY RESPONSE COMMITTEE February 14, 2018 - R9 J Sponsored by Commissioner Steinberg Finance Status: Item deferred to the October 26, 2018 FCWPC meeting, pending revised resort tax reserve policy and Budget Advisory Committee meeting.
22.
DISCUSSION REGARDING THE MIAMI BEACH ROWING CLUB LEASE June 6, 2018 - C4 E Sponsored by Commissioner Arriola Parks and Recreation Status: Item deferred to the October 26, 2018 FCWPC meeting, per Miami Beach Rowing Club request.
23.
DISCUSSION REGARDING MOVING FORWARD WITH AN ART INSTALLATION THAT CELEBRATES DIVERSITY IN OUR COMMUNITY, AS REQUESTED BY THE LGBTQ ADVISORY COMMITTEE April 11, 2018 - C4 X Sponsored by Commissioner Steinberg Tourism, Culture, and Economic Development Status: Item deferred to the October 26, 2018 FCWPC meeting, pending discussion at the Neighborhood/Community Affairs Committee.
24.
DISCUSSION REGARDING THE CREATION OF A CITY OFFICE OF INSPECTOR GENERAL December 13, 2017 - C4 Q Sponsored by Mayor Gelber and Co-sponsored by all City Commissioners Office of the City Attorney Status: Item deferred to the October 26, 2018 FCWPC meeting, pending further discussions at the Audit Committee.
25.
DISCUSSION TO REVIEW THE JULIA TUTTLE BUS RAPID TRANSIT DEMO PROJECT May 16, 2018 - C4 R Sponsored by Commissioner Samuelian Transportation
Page 3 of 221 Status: Item deferred to the October 26, 2018 FCWPC meeting, pending quarterly report from Miami- Dade County on the progress of the new BERT service.
Office of the City Manager/Tourism, Culture, and Economic Development Status: Item deferred to a future FCWPC meeting, pending receipt of best and final offer from developer.
Tagged Passions:administrator, manager, development, Development, tourism, and economic development
Information Technology Status: Item deferred to the October 26, 2018 FCWPC meeting, pending update.
Tagged Passions:Technology, information technology, technology, and Information Technology
28.
DISCUSSION REGARDING THE FINANCIAL IMPACT OF MAINTAINING TREES LOCATED IN THE SWALE May 16, 2018 - C4 AA Sponsored by Commissioner Arriola Public Works Status: Item deferred to the January 2019 FCWPC meeting, pending pilot study on sites and potential funding.
Tourism, Culture and Economic Development Status: Deferred to the October 26, 2018 FCWPC meeting, pending revised construction cost estimate.
Tagged Passions:development, Development, tourism, construction, and economic development
30.
DISCUSSION REGARDING THE COSTS RELATED TO HAVING MIAMI BEACH COMMIT TO ENSURING THAT ALL GOVERNMENT BUILDINGS WILL BE POWERED BY 100 RENEWABLE ELECTRICITY May 17, 2017 - R9 AB Sponsored by Commissioner Rosen Gonzalez Environment Sustainability/Property Management Status: Item deferred to a future FCWPC meeting, pending Sustainability and Resiliency Committee direction.
31.
DISCUSSION TO CONSIDER REVISING THE SPECIAL EVENT REQUIREMENTS AND GUIDELINES , BY AMENDING THE FOLLOWING SECTIONS: MINIMUM REQUIREMENTS, EXTERNAL REVIEW PROCEDURE, BOOKING POLICY, USE OF PUBLIC PROPERTY, SPECIAL EVENT FEE SCHEDULE, AND SPECIAL EVENT CLASS MATRIX , HEREBY PERMITTING AND RESTRICTING FURTHER USES ON PUBLIC PROPERTY AND RECONCILING SPECIAL EVENT FEES TO MATCH RECENT INCREASES ASSOCIATED WITH OTHER PUBLIC RENTAL USES October 18, 2017 - C4 F
Tourism, Culture, and Economic Development Status: Item deferred to the October 26, 2018 FCWPC meeting, pending feedback from the industry.
Tagged Passions:development, Development, tourism, and economic development
32.
DISCUSSION REGARDING STREAMLINING THE PROCUREMENT PROCESS June 27, 2018 - C4 A Sponsored by Commissioner Arriola Procurement Status: Item deferred to the October 26, 2018 FCWPC meeting, pending conclusion of meetings with Commissioners.
Page 4 of 221 OLD BUSINESS 1. COMMITTEE MEMORANDUM TO: Finance and Citywide Projects Committee Members FROM: Jimmy L. Morales, City Manager
SUBJECT: DISCUSSION REGARDING A PILOT PROJECT TO TEST TEMPORARY ARTISTIC SHADE STRUCTURES IN SELECT PUBLIC SPACES TO SPUR ACTIVITY AND COMMUNITY VIBRANCY
ANALYSIS: The City of Coral Gables, in partnership with the Coral Gables Business Improvement District recently commissioned Sextafeira, a creative agency that uses art to spur commercial activity, to replicate their Umbrella Project over Giralda Avenue. The selected location, Giralda Avenue, is a pedestrian corridor lined with restaurants and shops. The initiative was a great success, drawing people to the space from around Miami-Dade County and creating enormous social media attention and activity around the project and the location.
Project: Horizontes Location: Wichita, Kansas Objective: Connecting two diverse neighborhoods through the design and implementation of a large scale mural on a vacant grain elevator that has created a physical barrier between two commercial corridors. Link: http://www.horizontes-project.com/about/
Tagged Passions:commercial, corridor, and neighborhood
Project: Truth Booth Location: World-wide and most recently Palm Beach, Florida and Detroit, Michigan Objective: The Truth Booth was created by the Cause Collective, an organization of artists, designers and ethnographers working together to create large- scale public art projects. It debuted in Ireland in 2011 and has made stops all over the world, including Afghanistan and South Africa. The goal of the project is to empower residents and visitors to speak freely and to give them a unique and creative opportunity to make their voices heard in public spaces. Link: http://www.causecollective.com/projects/httpwww-insearchofthetruth-net/ Administration has researched various methods for executing a similar project and has identified three opportunity areas for consideration.
Opportunity Areas 1. Normandy Isle (Rue Vendome) - This area has been identified in the North Beach Master Plan as a critical corridor within North Beach. Rue Vendome has been permanently closed off to vehicles and transformed into a public plaza. This street has very little shade and while Staff has started to activate this space with weekly programming, a shade structure would provide additional value.
2.
Washington Avenue - Washington Avenue has recently formed a Business Improvement District (BID) to help increase vibrancy and activity along the corridor. While this is one of the City's most critical corridors in terms of tourism, it also has the highest number of storefront vacancies. The BID has expressed interest in finding creative interventions for improving the corridor and would help partner with the City on a potential project. Please note that their first assessments would not be made until the beginning of 2019.
3.
41st Street- The 41st Street Committee made a motion at their July 31, 2018 Committee meeting recommending that the Finance and Citywide Projects Committee consider 41st Street as an area of opportunity for a temporary shade structure. A master plan was recently commissioned for 41st Street by Alta Planning and Gehl Studios. This plan assessed the current conditions of the street and provided twelve critical strategies for increasing its vibrancy. One of the strategies was to provide more shade, which could be done through structures similar to the Umbrella Project as well as through increased tree canopy. This is a key commercial and tourist corridor in Miami Beach that also serves a dense residential neighborhood with local businesses and community organizations all located along the main corridor.
Shade Structure Options 1. Commission Sextafeira, or a similar creative agency. This agency in particular has created many different installations in Cities across the world. The Umbrella Project in Coral Gables cost between 80,000- 120,000. The cost for such installation would vary greatly based on location and size.
The Administration would recommended allocating 100,000.00 for a project by Sextafeira. Page 5 of 221 The Administration would recommended allocating 100,000.00 for a project by Sextafeira. Timeline: 1 year (*The Giralda Avenue project took from March 2017 to July 2018 to plan, execute, and launch) 2. Partner with Arts in Public Places and the Office of Cultural Affairs to issue a local call for artists to commission a shade installation. This would be a unique way to foster creativity within our local artistic community. This has been done in other cities such as Houston which did a call for artists to create a shade project at Discover Green, as 12-acre park. As noted in the aforementioned examples of creative placemaking this concept has been performed throughout the country. Notably, the Bloomberg Art Challenge supports innovative, temporary art projects to promote vibrancy in cities. The Administration would recommend allocating 50,000- 75,000.00 for this project. Timeline: 6-8 months https://www.americansforthearts.org/by-program/networks-and-councils/public-art-network/public-art-year-in-review-database/firmament https://publicartchallenge.bloomberg.org/finalists 3. Perform a quick build project using temporary shade sails of various colors. This method would be the quickest way to provide shade over identified areas. Shade sales range in price but would cost around 30,000.00. While this approach could provide a practical enhancement to an area, this tactic would not spur the same traction as the Umbrella Project did for Giralda Avenue, nor would it have a curated artistic component. A budget of 30,000.00 would allow for 2-4 shades to be installed which could be performed by City Staff.
https://www.google.com/search? q=colorful+shade+sails safe=off source=lnms tbm=isch sa=X ved=0ahUKEwiErKqeprjcAhWhwVkKHSpHBBMQ_AUICygC biw=1920 bih=974
Tagged Passions:Google
CONCLUSION: The Administration seeks direction and feedback on the proposed options for implementing an artistic shade structure within a selected Miami Beach location.
SUBJECT: DISCUSSION REGARDING ACTIVATING STOREFRONT GROUND FLOOR VACANCIES WITHIN MIAMI BEACH COMMERCIAL CORRIDORS
Florida State Statue does not provide legislative authority to impose taxes on property owners with vacant storefronts. Therefore, the City cannot impose a vacancy tax on empty storefronts without the approval from State legislature. Staff has researched other possible solutions to encourage better management of vacant storefront windows, and has included several options in the Analysis herein.
City staff completed a ground floor storefront survey within five commercial corridors (41st Street, Lincoln Road, Washington Avenue, Ocean Drive, and the North End 63rd to 70th). A complete list of those vacancies along with their full address and corresponding photos for each is attached (Exhibit A).
The following counts were concluded: 41st Street: 8 vacancies Lincoln Road (100 block - 1100 block): 23 vacancies Washington Avenue (5th-15th Street): 55 vacancies Ocean Drive: 10 vacancies North End (63rd to 70th Street): 21 vacancies Concurrently, Staff began further reviewing and researching background information for each of the vacant storefronts, with the specific intent to identify the reason for extended vacancy and to identify any barriers that might be alleviated at the City level. This study includes cross-referencing each address with the City's BTR registry along with vetting each address through property appraiser and Sunbiz to determine ownership. We also Page 7 of 221 reviewed all permits that are currently active with the Building Department. A full spreadsheet of this information is attached (Exhibit B). Through this process we were able to identify that 15 of the properties mentioned above had active permits and were currently under construction or in the process of redevelopment. This information allowed for Staff to begin outreach to better understand the challenges and issues brokers and property owners have been facing in finding new tenants. Staff contacted all of the brokers that were identified through Sunbiz and/or property appraiser that represented the properties surveyed. Unfortunately, many of these representatives did not provide information or respond to our inquiries. Therefore, we began to survey additional industry professionals in the community (Business Improvement District, Miami Beach Chamber of Commerce, and individual property owners in Miami Beach).
We used the following set of questions to guide the conversations within our outreach: 1. How long has this property remained vacant? 2. What have been some of the challenges you have faced in leasing this space? 3. Did the previous tenant disclose to you why they decided to leave this space? 4. Do you have any ideas for how the City could help better support your efforts in finding a new tenant? 5. Do you represent other commercial spaces in Miami Beach? If so, do you have the same challenges in leasing those spaces?
Poor lighting and lack of parking are a barrier (North Beach)
ANALYSIS: The Administration is working in partnership with the Small Business Task Force to identify City measures that would help streamline the business start-up process (including Business Tax Receipt, Sidewalk Cafe Permitting, and other City regulatory requirements). To better identify the current challenges faced by small businesses opening, expanding or relocating in Miami Beach, a Small Business Survey has been developed and will be distributed at the end of August as a way to inform the Task Force. This survey will be sent electronically by the City as well as distribution by the Miami Beach Chamber of Commerce. The survey is attached to this memo (Exhibit A).
In addition, staff is exploring other creative alternatives for better supporting our small business community in addressing storefront vacancies. Below are concepts for consideration:
In addition, the 41st Street Committee specifically recommended that the curated storefronts include activations by cultural organizations, with preference for local Miami Beach cultural organizations. The Committee also recommended the idea of commissioning local artists and put forward a new idea of promotion of art and photography by Miami Beach schools.
Tagged Passions:boards and commissions, beach, streets, commercial, arts, and education
Some of these activities may have an associated cost if the City were to subsidize the cultural organizations or the artists. In this case, the estimated cost would be 5,000 per window.
Encourage Small-Scale Manufacturing: Review of current zoning regulations and expand the industrial/warehouse zoning allowance to other commercial corridors. Encouraging more small-scale manufacturing (textiles, breweries, coffee roasters, tech labs) on main streets can foster entrepreneurship and homegrown industries. These business create well-paying jobs for people with a variety of education and skills levels and brings vitality to commercial districts. This also helps diversify our employment base from just food and beverage.
Cost: Estimated 50,000.00 to hire a consulting agency to assist the Administration in creating and implementing a pink zone.
Estimated Cost: Up to 25,000.00 in grant funds to eligible establishments. First year allocation of 125,000.00 to allow for five grants in designated commercial corridors. Require a 2:1 match.
Tagged Passions:commercial, corridor, funding, and grant
Grand Opening Assistance Program: A significant portion of the feedback received was regarding the brand and narrative around Miami Beach and the increased competition throughout Miami-Dade County. This program which has been adopted through the West Palm Beach Downtown Development Authority, provides small grants to new businesses to help with their grand opening and marketing. This would allow for them to create their unique narrative and help increase their visibility. The link below is the program model for West Palm Beach, Florida: http://www.downtownwpb.com/grand-opening-assistance
Tagged Passions:business, beach, downtown, development, Development, market, program, and grant
Estimated Cost: Up to 3,000.00 per grant provided by the City. First year allocation of 30,000.00 to allow for ten grants in designated commercial corridors.
ATTACHMENTS: Description Type Small Business Survey Other
Miami Beach Small Business and Industry Survey
3.
Which neighborhood is your primary business office location?
c.
Uncertain economic environment
e.
Employee benefits (e.g. Healthcare)
h.
Transportation
Tagged Passions:transportation
j.
Cost of technology
Please select the top three.
d.
Technology and training
e.
Social media Optimization
f.
Operations (e.g. recruitment/retention; strategic planning; mentoring; etc.)
Fill in the blank
b.
Access to natural recreation
SUBJECT: DISCUSSION REGARDING PROGRAMMING RUE VENDOME AND ISSUING A SOLICITATION FOR A CREATIVE MARKETING AGENCY TO HELP SUPPORT THE LOCAL BUSINESSES AND REVITALIZE THE COMMUNITY THROUGH CREATIVE PROGRAMMING WITHIN NORMANDY ISLE
Tagged Passions:business, solicitation, and market
HISTORY: A key component of the North Beach Master Plan was to transform the Normandy Isles fountain area into a vibrant, pedestrian-oriented commercial district. The Master Plan recommends that the fountain transition from the previous automobile-centric layout to better accommodate pedestrian activity and connectivity around the corridor.
programs that occur on Rue Vendome.
Tagged Passions:program
Acceptance of the recommendation to solicit proposals for Rue Vendome programming is on the September 12, 2018 Commission agenda for consideration.
Tagged Passions:boards and commissions
ANALYSIS: Staff has been working on a short-term activation for Rue Vendome that would allow for weekly and daily programming in the plaza. The goal of these programs is to increase visibility of the local businesses in Normandy Isle and to create a place for North Beach residents to gather and engage with one another, supporting the idea of placemaking in this corridor. This has included creating a temporary pop-up park to encourage people to relax, sit and play in the plaza throughout the week. Additionally, beginning August 27th, NoBe Yoga began offering free yoga and meditation classes every Tuesday and Thursday evening.
Wow MKTG: A multidimensional marketing agency that helps to create better user and customer experience through intentional development of events, campaigns and strategies. They have worked with a wide range of clients from The Children's Trust, Univision, and Adrienne Arsht Center. This agency has not responded to Staff's inquiry.
Based on the initial responses from both Prism Creative Group and Super Market Creative, the firms have put forward contemplated ideas for a fee of 25,000 for 3 months. Therefore, it is estimated that the annual expenditure for these services would be approximately 100,000.
Tagged Passions:services and market
Procurement has advised that the pathway to securing these services involves securing a budget and then pursuing one of 2 options for implementation: 1. Authorize the issuance of an RFP. 2. Approve a waiver of bid and move forward to begin negotiating a contract.
CONCLUSION: The Administration seeks direction from the Committee as to which method of procurement to pursue and direction on a potential budget request to fund this initiative.
Tagged Passions:budget and purchasing
ATTACHMENTS: Description Type Exhibit A Other
SUBJECT: DISCUSSION REGARDING CABLERUNNER AND ITS TECHNOLOGY
Tagged Passions:Technology and technology
ANALYSIS: Multinet CableRunner LLC (CableRunner) is a company that specializes in building fiber optic networks without trenching by using existing infrastructure such as sanitary sewer systems or stormwater drains to install fiber networks. This technology is said to allow faster installation of fiber networks with a competitive cost advantage, compared to conventional deployment methods.
Tagged Passions:utility, telecommunications, Utility, Telecommunications, Technology, information technology, technology, sewer, stormwater, and Information Technology
At its February 15, 2018 meeting, the City Commission placed dual referrals to the Finance and Citywide Projects Committee (FCWPC) and the Neighborhood/Community Affairs Committee (NCAC), to discuss CableRunner and its technology. The item was heard and the dual referrals were approved by the Commission to have Public Works staff begin researching the new technology and understand its capabilities.
Tagged Passions:Public Works, public works, boards and commissions, Technology, technology, neighborhood, and finance
At its March 26, 2018 FCWPC meeting, a discussion was heard about CableRunner's suggested approach to implement a 5G method by running the fiber networks through the City's sewer system. It was recommended to have the City's engineering firm, Hazen and Sawyer, review and consider the local conditions in Miami Beach to determine the suitability of installing an in-sewer fiber optic network.
At its July 18, 2018 meeting, the NCAC invited a CableRunner representative to offer its opinion on the engineering report. While the CableRunner representative was not able to offer enough evidence to rebut the analysis, the representative mentioned there were alternative pipes where the fiber optic network could also be installed. The CableRunner representative requested assistance from the City by providing maps of the stormwater system to analyze for a possible installation to presented in a future NCAC meeting. The discussion concluded with a motion from the Committee to have CableRunner reach out to Hazen and Sawyer, provide them a letter describing in detail how they would address their concerns, and let them respond. To date, there has been nothing further provided to the City by CableRunner.
Tagged Passions:telecommunications, Telecommunications, and stormwater
CONCLUSION: The following is submitted to the members of the FCWPC for discussion and further direction.
To: Mr. Roy Coley, MBA Director, Miami Beach Public Works
From: Jayson Page, PE, Vice President Beth Waters, PE, Associate Alexandra Westbrook, Assistant Engineer
CableRunner Technology Review City of Miami Beach Introduction
Table of Contents 1. Broadband Availability in Miami Beach ......................................................................5
Tagged Passions:beach and Internet Access
2.
Technology Review....................................................................................................6 2.1 Standard Installation Practices ...................................................................................................6
2.2 CableRunner Installation ............................................................................................................6
3.
Suitability Review .....................................................................................................10 3.1 Size of Sewer System ..............................................................................................................10
3.3 Other Considerations................................................................................................................15
3.3.1 Age of Piping ............................................................................................................................15
3.3.2 Repair .......................................................................................................................................15 3.3.3 Lining ........................................................................................................................................15 3.3.4 Maintenance .............................................................................................................................16 3.4 Infiltration/Inflow (I/I) .................................................................................................................17 3.5 Security.....................................................................................................................................18
3.6 Regulatory Compliance ............................................................................................................18
4.
Conclusions..............................................................................................................19
List of Tables Table 1.1: Comparison of Broadband Service Types in Miami Beach .............................5 Table 2.1: CableRunner Installation Requirements..........................................................9
Table 3.4: Wastewater Collection System Lining Status ................................................16
Tagged Passions:sewer
Table 3.5: Wastewater Collection System Gravity Sewer Distribution by Elevation.......17
Figure 2-1: CableRunner technology installed in an accessible sewer of diameter greater than 80 cm (30 in)..........................................................................................7
Tagged Passions:utility, Utility, Technology, technology, and sewer
Figure 2-2: CableRunner technology installed in a non-accessible sewer of diameter less than 80 cm (30 in). ..............................................................................................7
Tagged Passions:utility, Utility, Technology, technology, and sewer
Figure 2-3: Current version of CableRunner robot used for installation of fiber optics in inaccessible sewers. ..................................................................................................8
Figure 3-3: Location of Gravity Mains Suitable for Installation of CableRunner based on Diameter and Material ..............................................................................................14
1.
Broadband Availability in Miami Beach
Broadband in Miami Beach is currently provided by digital subscriber line (DSL), cable, fiber optic, and satellite. Cable and DSL are the most widely used broadband service method, with coverage across approximately 98 of the City.
DSL is a type of broadband connection that transmits data over telephone cables. Internet speed depends on how far the connection must travel from the provider, but speed is independent of the volume of users. DSL broadband is typically the slowest option, with speeds ranging in the hundreds of kilobytes per second (Kbps). However, many users choose DSL because it is typically the most cost-effective option.
Tagged Passions:Internet Access and travel
Cable is a type of broadband connection that transmits data through coaxial copper cables. Each cable line services more than one home, so the speed of broadband depends on the volume of users. Cable internet speed is independent of distance to provider. Cable internet is typically faster than DSL, with speeds ranging in the hundreds of megabits per second (Mbps). Cable is typically more expensive than DSL but less expensive than fiber optic service.
Satellite broadband works wirelessly through the interaction of geosynchronous satellites, and therefore is available essentially everywhere in the world. Satellite internet speeds fall between DSL and cable. Speed may be slowed down or interrupted by inclement weather. Satellite broadband is typically the most expensive in monthly fees, depending on the data usage cap chosen by the customer.
Table 1.1 summarizes the characteristics of the different broadband service types available in Miami Beach. Table 1.1: Comparison of Broadband Service Types in Miami Beach Broadband Service MethodParameter of Comparison DSL Cable Fiber Optic Satellite Speed of connection Slowest Fast Fastest Slow Potential for lag in service Common1 Common2 Uncommon Common3 Availability Wide Wide Limited Wide
Price of monthly service Lowest Low High High 1 Occurs when home connection is far from provider. 2 Occurs when high volume of users are online. 3 Occurs during inclement weather conditions.
2.
Technology Review
2.1 Standard Installation Practices
Wired broadband infrastructure, including DSL, coaxial cable, and fiber optic cable, are traditionally installed separately from the sewer infrastructure. Broadband infrastructure may be installed above or below ground. Above ground, aerial cables are affixed to power or telephone poles. Below ground cables are most commonly installed via open trench and are protected by PVC or galvanized steel ducts. Underground installation may also be completed via horizontal directional drilling (HDD), which is the process of reaming an arced pathway which cables can be pulled through. Trenchless technology such as HDD is less disruptive to the public and environment. In Miami Beach, the broadband network provider is responsible for installation, operation, and maintenance of the system. Sewer systems are installed below ground by open trench or through trenchless technology, such as tunneling or HDD, when necessary. The City of Miami Beach is responsible for installation, operation, and maintenance of its sewer system. Small diameter sewer pipes service homes and businesses while larger diameter pipes collect flow and are typically located closer to pump stations. Currently, the City s sewer network is comprised of approximately 113 miles of below ground gravity sewer and 2,750 manholes which allow access to the sewers at regular intervals.
2.2 CableRunner Installation
If a pipe passes the Damage Class evaluation, the CableRunner team will proceed with installation. If there is settled sludge in the sewer pipe, the system must be cleaned before installation. The system may also need to be plugged and vacuumed in the case that more than 30 of the pipe is full of water, where vacuuming is possible. The CableRunner robot, discussed below, is not able to work in excessively dirty or inundated pipes.
Crew-accessible sewers are defined by CableRunner as sewers with a diameter of greater than 80 cm (30 in). A human crew enters the sewer and manually affixes cables to the wall of the pipe with mounting clips at pre-defined intervals. The depth that these clips are driven into the pipe wall depends on the pipe material and wall thickness. The mounting clips hold 8.2cm x 3.6 cm (3.2 x 1.4 ) rectangular cable trays in place. The cable trays run along the length of the pipe and are used as a conduit for fiber optic cables. Figure 2-1 shows CableRunner technology installed in a crew accessible sewer. Page 27 of 221 Page 7 of 19 CableRunner Technology Review City of Miami Beach
Figure 2-1: CableRunner technology installed in an accessible sewer of diameter greater than 80 cm (30 in).
Figure 2-2: CableRunner technology installed in a non-accessible sewer of diameter less than 80 cm (30 in).
Figure 2-3: Current version of CableRunner robot used for installation of fiber optics in inaccessible sewers.
Tagged Passions:utility, telecommunications, Utility, Telecommunications, and sewer
CableRunner has tested their system on various pipe materials including concrete, brick, PVC, and terracotta piping. Installation in PVC piping is most desirable because the fastener can be threaded completely through the PVC, and the plastic and the fastener create a watertight seal. Ductile iron and cast iron can similarly be drilled with minimal leakage. Drilling completely through a brittle material such as concrete, brick, or terracotta pipe is the least desirable, as a watertight seal is not created between the wall of the pipe and the bolt. Pipes of these materials may be partially drilled. Concrete and brick pipes in accessible sewers are typically thicker and may be partially drilled to affix mounting clips. Smaller pipes made of brittle material may be partially drilled if the wall thickness is adequate.
A key element to the functionality of the CableRunner system is redundancy. Ideally, the system would be very interconnected and have multiple pathways for each connection, to assure reliable uninterrupted service. CableRunner s intent is to install fiber optic connections through multiple pathways, so in case of an interruption in service along one pathway, there are backup pathways to maintain service. The interconnectivity of a sewer system to homes and businesses makes it a potential conduit for installation of a fiber optic network. Table 2.1 summarizes the installation requirements for CableRunner technology, as discussed above. Page 29 of 221 Page 9 of 19 CableRunner Technology Review City of Miami Beach Table 2.1: CableRunner Installation Requirements Parameter Capability of Installation Condition of Pipe Damage Class 1-3 CableRunner may perform installation. Damage Class 4-5 Pipe in too poor condition for CableRunner installation. Pipe Diameter 4-10 Too small to access via robot or crew. 12-27 Accessible via robot. 30-36 Accessible via crew. Pipe Material Concrete Bolts are drilled partially through wall of pipe. The depth of the bolts
depends on the thickness of the pipe. Brick Bolts are drilled partially through wall of pipe. The depth of the bolts
depends on the thickness of the pipe. PVC Threaded bolts are drilled fully through wall of pipe. Threaded plastic
depends on the thickness of the pipe. Connectivity of Suitable Pipes
3.1 Size of Sewer System
As discussed in Section 2.2, CableRunner classifies a crew-accessible sewer as one that is greater than 80 cm (30 in) in diameter. According to CableRunner s size classification, less than 1 of City s sewer system is crew-accessible. The current version of the CableRunner robot is able to install cable trays in sewers greater than 30 cm (12 in) in diameter. As presented in Table 3.1, approximately 23 of the City s existing gravity collection system is robot accessible. The remaining 75 of sewer system of known diameter is too small to be accessed via either crew or robot.
Refer to Figure 3-1 for the distribution of gravity mains between 4-10 inches (inaccessible), 12-27 inches (accessible by robot), and 30-36 inches (accessible by crew). As previously discussed, CableRunner technology depends on high connectivity of the sewer system and the proximity to homes. The large amount of 8-inch piping throughout the system severely limits the ability to install an integrated fiber optic network with redundant pathways, because of limited connectivity of accessible pipes.
3.2 Material of Sewer System
Table 3.2 presents a breakdown of the City s sewer system by material. A majority (approximately 54.5 ) of the City s existing gravity sewer system is constructed out of terracotta pipe. Terracotta pipe is very susceptible to cracking once an initial fracture is made. Drilling bolts partially or fully into a terracotta sewer pipe for mounting of cable trays could compromise the structural integrity of the pipe and likely lead to leakage. The second most common material of construction for Miami Beach sewer is concrete (37.3 ). CableRunner has previously successfully installed fiber optic cables in large diameter concrete tunnels and pipes. Other materials within the City s sewer system include PVC (7.6 ) and Ductile or Cast Iron (0.3 ), which can better structurally support CableRunner technology.
Total 596,455 Source: City of Miami Beach GIS database dated December 12, 2017.
3.3 Other Considerations
3.3.1 Age of Piping
As discussed in Section 2.2, prior to installation CableRunner performs a Damage Class evaluation and will not install on pipes assigned a Damage Class of 4-5, or a pipe that may need replacement within 10 years. Although the exact age distribution of the existing gravity sewer piping is unavailable, the major presence of terracotta piping indicates that a majority of the sewer system was installed circa 1950, making the system almost 70 years old. The US Environmental Protection Agency (EPA) issued a document in September 2002 titled Clean Water and Drinking Water Infrastructure Gap Analysis Report (document no. 816-R-02-020). This report indicates that the average expected useful life of gravity sewer piping is in the range of 80-100 years. The majority of the City s sewer piping is approaching this age threshold and will likely need a great deal of replacement and repair within the next 10-20 years. Comprehensive repair and replacement of an aging sewer system takes many years and resources. 3.3.2 Repair The CableRunner team is responsible for the maintenance of the CableRunner system. If the City must repair or replace a pipe where CableRunner is installed, the CableRunner team must be contacted to splice the cables as necessary and install a manhole to manhole cable bypass system to ensure that broadband customers do not lose service during the pipe repair. If enough redundancy exists, the CableRunner team may not need to install a bypass, but the system will still need to be removed for the City to perform the pipe repair. Following the repair, CableRunner must be present to reinstall the cable trays. The added step of coordinating with an additional crew can lead to longer repair times and potentially greater public disruption, which may be especially problematic in emergency repair situations. 3.3.3 Lining One common maintenance technique used on failing sewer pipes is lining. Cracked or damaged sewer pipe may be internally lined through cured-in-place piping (CIPP) or similar trenchless methods. CIPP is the process by which a flexible lining material containing fiber glass particles is inserted into the sewer pipe. Water is pumped through the liner so that it expands to the walls of the sewer pipe. The water is heated, which causes the liner to harden, essentially forming a new internal wall of the pipe. A pipe could not be lined with CableRunner technology present. The CableRunner crew would need to be contacted to install a bypass and remove the cable trays before lining could take place. This adds extra time and resources to a lining procedure. Commonly, the liner material is thin, as not to impact the hydraulic carrying capacity of the sewer pipe. The thickness of a liner does not often exceed one inch, as presented in Table 3.3. Attaching cable trays Page 36 of 221 Page 16 of 19 CableRunner Technology Review City of Miami Beach to the liner may penetrate the surface of the liner, potentially resulting in leaks and possibly voiding the liner warranty. As presented in Table 3.4, half of all sewer piping in Miami Beach has been lined. Table 3.3: Average Sewer Pipe Liner (CIPP) Thickness
Diameter of Pipe Range of Normal Liner Thickness (mm) Range of Normal Liner
Thickness (in) 8 - 15 6.0 - 9.0 0.236 - 0.354
Table 3.4: Wastewater Collection System Lining Status
Tagged Passions:sewer
Source: City of Miami Beach GIS database dated December 12, 2017.
3.3.4 Maintenance Inspection and maintenance is necessary for all sewer systems. A single clogged sewer pipe can compromise the functionality of the entire system. If a blockage or build-up is suspected, the City uses robotic cameras on wheels to perform an in-sewer TV inspection of the line.
CableRunner technology may interfere with videoing of the system. Any cracks, fractures, or points of concern on the top wall of the pipe could be covered up by the cable tray and go undetected. If the CableRunner tray detaches from the wall of the pipe, it may physically obstruct the path of the camera, especially in smaller diameter pipes.
I/I refers to infiltration and inflow of stormwater or groundwater into a sewer system. Groundwater may enter a sewer system when a pipe is damaged or cracked and installed below the water table. Miami Beach is very susceptible to I/I because of the depth of the pipes below the water table and the age of the sewer system.
The United States Geological Survey (USGS) records daily groundwater levels at various monitoring wells across the US. Well No. F-179 (254444080144801) is located at the intersection of SW 32 Avenue and SW 24 Terrace in Miami, Florida. The average wet season groundwater elevation for 2017 was 0.90 NAVD 88 and the average dry season groundwater elevation for 2017 was 0.75 NAVD 88. Table 3.5 shows the range of invert elevations of the City s gravity sewer. Approximately 90.5 to 99.5 of the entire gravity sewer system is below the groundwater table for the entire year. 90.5 conservatively assumes that all pipes of unknown elevation are above the water table, while 99.5 assumes that all pipes of unknown elevation are below the water table.
Due to the City being surrounded by water and the age of infrastructure, the sewer pipes often flow full and the CableRunner system could be subject to almost constant inundation by saline groundwater. Saline conditions are harsh on infrastructure and cause premature corrosion of metal piping and ducting.
3.6 Regulatory Compliance
Install of CableRunner would need to be approved by various regulatory agencies that oversee the wastewater collection system in Miami Beach including the Miami-Dade Department of Economic Resource Management (DERM) and the Florida Department of Environmental Protection (FDEP). Hazen and Sawyer has not consulted with either regulatory agency during this review to determine if this system would be permittable.
The following conclusions indicate the City s sewer system is not suitable for the installation of an in- sewer fiber optic network:
The majority of the gravity sewer is too small in diameter for installation by either human crew or the CableRunner robotic device. It is not advisable to drill into terracotta piping due to the limited knowledge of its physical condition. Drilling into existing piping regardless of the material will increase the potential for I/I problems that Miami Beach already faces due to the depth of pipes below the water table and the age of its sewer infrastructure.
Based on the estimated age of the City s sewer infrastructure, a large amount of the existing sewer piping will likely require repair in the next 10-20 years.
It is unknown if the regulatory agencies will permit an in-sewer fiber optic system. The suitable piping that does appear acceptable for CableRunner installation does not provide
enough connectivity for an expansive or redundant in-sewer fiber optic network. Page 40 of 221 OLD BUSINESS 5. COMMITTEE MEMORANDUM TO: Finance and Citywide Projects Committee Members FROM: Jimmy L. Morales, City Manager
ANALYSIS: Discussion at Committee.
SUBJECT: DISCUSSION TO REVIEW STATUS, ISSUES, AND PLANS RELATED TO THE INDIAN CREEK DRIVE FLOODING MITIGATION
Tagged Passions:flooding
ANALYSIS: Discussion at Committee.
ANALYSIS: Discussion at Committee.
SUBJECT: DISCUSSION TO EXPLORE POTENTIAL PARTNERSHIP WITH CITYGRADER
ANALYSIS: Discussion at Committee.
SUBJECT: DISCUSSION REGARDING THE PROJECT BUDGET AND SCOPE OF THE 72ND STREET CIVIC COMPLEX PROJECT
ANALYSIS: On June 8, 2016, the City Commission, pursuant to Request for Qualifications (RFQ) No. 2016-124-KB, adopted Resolution No. 2016-29425 accepting the recommendation of the City Manager and awarded Desman, Inc. (Desman) a contract for Architectural and Engineering Design Criteria Professional Services For Mixed-Use Parking Garages. On October 21, 2016, the Neighborhoods and Community Affairs Committee (NCAC) heard a presentation exploring the construction of an all-wheels park at one of three locations in the North Shore area. The Committee selected the 72nd street parking lot (P-92) as the preferred location and requested additional information regarding parking and other uses. The site is located between 72nd and 73rd Streets, and between Collins and Harding Avenues. The item was discussed at the following committee meetings, November 18, December 9, 2016 and January 27, February 17 and March 17, 2017. On February 8, 2017, the City Commission referred a discussion item of a skate park at the 72nd Street parking lot (P-92) to the Finance and Citywide Projects Committee (FCWPC) and on March 31, 2017 FCWPC directed staff to work with Commissioner Aleman in developing possible footprints, volumetric analysis, area available for other uses and number of parking spaces. On April 26, 2017, the City Commission adopted Resolution No. 2017-29843 directing the City Administration to proceed with a consultant service order engaging Desman to prepare a feasibility study for a parking garage structure, and a new recreational park with a skate park and community use space, at the 72nd Street municipal parking lot (P-92). The Commission further directed the City Administration to prepare a budget item request for consideration of the project in the City s Capital Budget fiscal year 2017-2018. At that time, the Commission referred the feasibility study for this project to the FCWPC. On May 17, 2017, the City Commission approved a Capital Budget Amendment to the fiscal year 2016/2017, to prepare the initial feasibility study and preparation of renderings of the 72nd Street Park and Parking Structure. As the first step in developing the Design Criteria Package (DCP), Desman was engaged to commence the feasibility study and design options, and began meeting with the City s Parking, Parks and Recreation, Public Works, Office of Capital Improvement Projects (CIP) and Planning departments. Discussions with the various departments established project programming, planning/code constraints and other requirements. On January 19, 2018, subsequent to referral by City Commission on January 17, 2018, FCWPC directed staff Page 45 of 221 to meet with Commissioner Aleman and Desman to explore lower scale, larger footprint options and bring them back with other options. On January 22, 2018, Commissioner Aleman met with CIP and Desman to review the options and discuss other possibilities. On February 14, 2018, the City Commission referred the project to the FCWPC to discuss including a competition-sized swimming pool in the project and on February 23, 2018, the FCWPC discussed and recommended adding the pool, with support facilities, to the feasibility study. On March 7, 2018 the City Commission accepted the recommendation of the FCWPC to include a competition- sized pool (aquatic center) in the feasibility study for the proposed 72nd Street mixed-use project. On March 8, 2018, the Parks and Recreational Facilities Advisory Board, as described in Letter to Commission (LTC) 132-2018, made a motion for the City to prioritize building an aquatic center in the City of Miami Beach. On May 3, 2018, as described in LTC 249-2018, the Parks and Recreational Facilities Advisory Board passed a motion identifying potential sites for the aquatic center as the 72nd Street parking lot (P-92), Flamingo Park or the Scott Rakow Youth Center, and asked that money be set aside in the 2018 General Obligation Bond and for that money to be portable to accommodate a location once identified. On April 20, 2018, the FCWPC deferred discussion and review of this project to the June committee meeting, pending completion of the feasibility study. On June 8, 2018 the FCWPC heard a presentation of four (4) conceptual options, developed by Desman, for the proposed 72nd Street Mixed-Use Project. All four options addressed planning requirements and took the North Beach Master Plan into consideration. The variations reflected options in orientation, circulation and arrangement and included the following programming elements: Parking garage that can be converted to some other use in the future, having a maximum of 500 spaces Structure and Active Liner arranged to reinforce commercial corridor at southwest corner of site All-wheels park up to 20,000 SF in size 5,000-10,000 SF Library/Media Center Roof-top Community Pool measuring 50m x 25m, including all support facilities, with movable bulkheads and movable floor (high school competition model) Roof-top community meeting room up to 5,000 SF, potentially part of the Library Approximately 20,000 SF of civic/commercial space Adult focused, upscale fitness gym with running track Passive Park measuring approximately 56,000 SF The FCWPC recommended the following items to the proposed 72nd Street mixed-use project: Delete the all-wheels skate park and relocate to the West Lots Library component is mandatory Locate running track on grade Incorporate resilient and sustainable elements Provide an active park in lieu of passive park The FCWPC directed staff to meet and coordinate with the Parks and Recreational Facilities Advisory Board, Corradino Group working on the Ocean Terrace Neighborhood Master Plan and the developers of the Mixed Use Project on the south side of 72nd Street.
On June 8th, 2018, immediately following the FCWPC meeting, City staff met with the developer of the property to the south. Additional conversations were had on June 20th, 2018 and it was agreed that City staff would continue to review the project and coordinate with the developer.
CONCLUSION: The Administration is seeking direction to proceed with the completion of the feasibility study and the preparation of a design criteria package, contingent on the passing of the 2018 General Obligation Bond referendum.
HISTORY: At the July 13, 2018 Finance and Citywide Projects Committee Budget Briefing Meeting, multiple options were presented as alternative ways to provide revenue to the City. The options included Advertising on the exterior of trolleys, large-scale sponsorships throughout the City such as park naming rights and naming rights to the Miami Beach Convention Center, advertising on the exterior of Parking Garages and advertising on the back side of the fleet-management building.
The contract expired with the sponsorship consultant, was not renewed and the City s development coordinator continued selling advertising and sponsorships for the City. Since the inventory was completed, the internal sponsorship and advertising position has drastically increased the total alternative revenue being generated for the City with totals of both cash and in-kind now reaching 1 Million per year. Some of the items included in this total are event sponsorships such as Fire on the Fourth, Veterans Day Parade, Family Service Day, Parks and Recreation sponsorships and advertising sold in the MB Magazine. MIAMI BEACH CONVENTION CENTER NAMING RIGHTS Many large parks and convention centers throughout the country utilize naming rights revenue to provide alternative revenue. The following chart shows some arenas and convention centers that have previously garnered naming rights revenue for their facilities. The newly renovated Convention Center would be a candidate for such option. Staff met to discuss the possibilities of naming rights and what may need to be done to allow this. During the discussion, it was mentioned that, per the current City Code, the naming of the MBCC may have to go to referendum.
ADVERTISING ON THE EXTERIOR OF PARKING GARAGES/FLEET BUILDING Exterior advertising in the City of Miami Beach is controlled through various areas including our City Code, County Code and FDOT regulations. Therefore, there have not been many instances of this type of advertisement throughout the City. Due to this, staff met internally to discuss what would need to be done if direction was given by commission to begin allowing it. Staff also met with representatives from the companies that began the City of Miami exterior advertising program. The Marketing and Communications team purchased various wallscapes and billboards in the City of Miami to advertise certain programs. Based on this, we are aware that a wallscape in midtown can cost around 30,000 per month or 360,000 per year/per sign. During discussions with the City s legal team and planning department, various obstacles were mentioned that would need to be addressed to allow for this type of advertising throughout the City. The Planning Department provided the following feedback regarding this type of signage:
Tagged Passions:transportation, signage, boards and commissions, beach, legal, purchasing, Communications, advertising, communications, market, program, planning, regulation, and parking
1.
Legal Implications: Collectively both Planning and Legal have a major concern that allowing ads on City garages will result in a court challenge that forces the City to allow these ads on private buildings. Under our LDR s, General Advertising is prohibited City Wide, with some very limited exceptions on Public ROW (Per Chapter 82). The more we chip away at the foundation of this prohibition, the more likely that it could crumble. Additionally, we have been very successful at preventing advertising barges in our territorial waters. Allowing large ads on the backside of the fleet management could jeopardize that as well. Additionally, if these types of ads were allowed on private buildings, we would have no way of controlling the content.
1. Architecture of Individual Garage Structures: Virtually all of our parking structures in the City (both public and private) each have a unique and distinct architectural identity. NONE were designed in a manner that could accommodate large advertising banners. The introduction of these large advertisements would significantly impair the architectural integrity of the garages. In furtherance of this, attached is a short piece, published in 2011, entitled BEEN THERE HAVEN'T DONE THAT Miami's Beached Cars . It nicely Page 49 of 221 and succinctly summarizes the architectural value of the City's parking structures. 1. Visual Blight and Urban Design Standards: Citywide, Miami Beach is a very unique concentration of well-planned and cohesive architectural forms. We have architectural representation from numerous eras both inside and outside of our historic districts. The introduction of large ads on parking structures will significantly compromise this carefully balanced urban form. CONCLUSION: Each of these options provide their own unique set of opportunities. Upon internal discussion, it was decided that both the sponsorship and trolley exterior advertising options could be relatively easy to move forward with and begin generating additional alternative revenue. Both of these options could be started through our procurement department or working with other municipalities to piggy-back off of any current contracts that may already exist. Exterior advertising on our parking garages, fleet building or anywhere else in the city may require additional discussion. Staff is seeking further direction from the Finance and Citywide Committee on these items.
ATTACHMENTS: Description Type Reference Article Memo
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Location
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