NY - Albany: Audit And Finance Committee

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  • 10/31/19 at 12:00 pm Law Committee County of Albany: 112 State St, Albany
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Audit And Finance Committee

ALBANY COUNTY LEGISLATURE

Tagged Passions:GIS

HAROLD JOYCE OFFICE BUILDING

112 STATE STREET, ROOM 710

Tagged Passions:streets

ANDREW JOYCE

ALBANY, NEW YORK 12207

CHAIRMAN

PAUL T. DEVANE

CLERK

NECOLE M. CHAMBERS

FIRST DEPUTY CLERK

A.

1.

2.

3.

4.

5.

6.

(518) 447-7168 -FAX (518) 447-5695v,ww.ALBANYCOUNTY.

2019 BUDGET

Tagged Passions:budget

SESSION 5

AGENDA

AUDIT AND FINANCE

Tagged Passions:finance and audit

COMMITTEE

OCTOBER 29, 2018

INFORMATION REQUESTED OF THE DEPARTMENTS

Tagged Passions:arts

SOCIAL SERVICES

Tagged Passions:services and social services

HEALTH

Tagged Passions:health

MENTAL HEALTH

Tagged Passions:health and mental health

CRIME VICTIMS

Tagged Passions:crime

AGING

Tagged Passions:alcohol

VETERANS

Tagged Passions:veterans

SOCIAL

SERVICES

Tagged Passions:services

DANIEL P. MCCOY

COUNTY EXECUTIVE

COUNTY OF ALBANY

DEPARTMENT OF SOCIAL SERVICES

Tagged Passions:services, social services, and arts

162 WASHINGTON AVENUE

ALBANY, NEW YORK 12210-2304

PHONE 447-7300

MICHELE G. MCCLAVE

COMMISSIONERERIN M. STACHEWICz

Tagged Passions:boards and commissions

DEPUTY COMMISSIONER

Tagged Passions:boards and commissions

LISA A. FREEDMAN

DEPUTY COMMISSIONERTo:

Tagged Passions:boards and commissions

FROM:

DATE:Honorable Charles S. Dawson, Jr. Ph.D., ChairAudit and Finance CommitteeMichele G. McClave, Com

missionerOctober 15, 2018Proposed 2019 BudgetFor your review, please find the attached information requested in your October 2, 2018 memorandum:
Tagged Passions:leasing, finance, audit, boards and commissions, and budget

A list of all vacant positions by line item.

2.

A list of all new positions and how they will be funded.

3.

A list of any proposed salary increase beyond 2% by line item and the justification for the raise.

Tagged Passions:TIF, pets, and Taxes

4.

A list of any positions proposed to be eliminated or decreased by line item.

A list Of grant funded positions and the percentage of funding provided by the grant.

Tagged Passions:grant and funding

6.

A list of proposed job title to be changed or moved to another line by line item.

A breakdown of specific expenditures in fees for services lines and miscellaneous contractual

Tagged Passions:services and contract

7.expense lines indicating 2018 expenditures compared to 2019 proposed expenditures.

Tagged Passions:pets

A list of new initiatives and/or eliminated programs.

Tagged Passions:program

9.

A list Of County vehicles used by DSS and the titles Of each employee using the vehicles and thereas

on for the use.

10. A breakdown of the Conference/Training/Tuition line item in the 2019 Proposed Budget.

Tagged Passions:training and budget

11. A breakdown Of the Overtime line item in the 2019 Proposed Budget with compafison to actualexpen

ditures for the previous two years.
Tagged Passions:budget

12. A list of all positions that were established/changed during the 2018 fiscal year.

13. A narrative describing the biggest risk facing the department and actions taken to mitigate it.

Tagged Passions:arts and risk

14. A narrative describing two goals the department has established for 2019 and the metrics that wi

ll beused to measure whether the goals have been met.Please do not hesitate to contact me if you have any questions or if additional information is needed.Cc:Honorable Andrew Joyce, ChairmanHonorable Gary Domalewicz, Majority LeaderHonorable Frank Mauriello, Minority LeaderACOSS (Rev. 7/2016)
Tagged Passions:leasing and arts

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Tagged Passions:zoo

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2Albany County Department of Social Services

Tagged Passions:services, social services, and arts

2019 Proposed BudgetGoalInstall self-service Kiosks for SNAP clientele to have additional options fo

r document drop Offs andcompleting and submitting applications. Our plan is to obtain four Kiosks, two of which will be placedin our Reception area and two to be placed in locations TBD. Our goal is to decrease the need forclients to wait in line at DSS or come into the DSS office and reduce the time it takes for simple SNAPrelated transactions. We will track the usage patterns of the Kiosks including number of clientinteractions, types of documents scanned and interaction times.Goal #2Install a new queuing system for our DSS Reception area to enhance and manage client flow andimprove the customer experience. DSS needs a queuing system which is able to efficiently processand direct clients who visit our Reception area. A new system will be able to identify the reason forthe visit, direct clients to a booth for immediate service or to take a seat while waiting for a call, directthem to the appropriate worker, and have their issue resolved in the timeliest manner possible. We willtrack analytics to assess the impact of the system on our client flow. This will include tracking thenumber of visitors and reasons for their visit, wait and processing times, peak service times, averagetransaction times, number of clients seen by worker, by category and by time of day and averageworker transaction time.
Tagged Passions:TIF, STEM, pets, vocational education, budget, funding, and Taxes

10/16/2018Page 1 of 1Goals for 2019

HEALTH

Tagged Passions:health

DANIEL P. MCCOYCounty Executive

ELIZABETH F. WHALEN, MD, MPH

C 0m missioner OF Health

Tagged Passions:health

DEPARTMENT OF HEALTH

Tagged Passions:health and arts

COUNTY OF ALBANY

175 GREEN STREET

Tagged Passions:streets

ALBANY. NEW YORK 12202John J. x. LyonscouNTY HEALTH FACILITY

Tagged Passions:health and facility

(518) FAX (518) 447-4698

MARIBETH MILLER, BSN, MSAssistant Commissioner for public Health

Tagged Passions:restaurants, health, and boards and commissions

SHANNA F. WITHERSPOON. MPAAssistant Commissioner Finance and AdministrationTo:Date:Re:Honorable Char

les S. Dawson, Jr., Ph.DChair, Audit and Finance CommitteeElizabeth F. Whalen, MI), MPH, Commissioner of HealthOctober 15, 2018Proposed 2019 BudgetThis memo plmides information you Jequested pertaining to the 2019 proposed budget of the HealthDepartment. We look forward to working with you and members of the legislature to finalize the countybudget.
Tagged Passions:finance, audit, health, GIS, boards and commissions, arts, and budget

1. Identify by line item all vacant positions in your department.position

Tagged Passions:TIF, arts, and Taxes

400017

400087

400095

400121

400164

400192Job Class Desc tion

REGISTERED NURSE 35

Tagged Passions:GIS

PUBLIC HEALTH TECHNICIAN 35PUBLIC HEAVIu TECHNICIAN 35

Tagged Passions:restaurants and health

PUBLIC HEALTH AIDE 35

Tagged Passions:restaurants and health

CONFIDENTIAL SECRETARY

PHYSICIAN SPECIALIST 35o

A94010A940tO

A94010

A94010

A94CIO

Tagged Passions:Information Technology

0b ect

12128

13153

13153

15165

16401

11265Line

002

009

008

004

002

001

2019 Sala

$51 652

$45 97

$45 297

$31 342

$44 768

$129 654lof8

2. Identify by line item any new positions(s), how the positions(s) will be funded andreimbursement

rate(s), if applicable.There are no new positions proposed in the 2019 budget,
Tagged Passions:TIF, budget, and Taxes

3. Identify by line item any proposed salary increase(s) beyond the 2% County increase, and thejusti

fications for those raises(s).There are no proposed salary increases beyond the 2% county increase.
Tagged Passions:TIF, pets, and Taxes

4. Identify by line item any position proposed to be eliminated or salary decreased.We are proposing

the Senior Public Health Planner (4010.1.2600.001) to be eliminated in the 2019budget The funding from the position was used in 2018 to Create the Dilector of EmergencyPreparedness position (4010.1.1266.001) via resolution 264/18.
Tagged Passions:TIF, restaurants, Telecommunications, health, emergency, budget, funding, and Taxes

S. Identify by line item all positions that are funded by grant money, the percentage of fundingprov

ided by the grant and indicate whether there is a commitment that the grant has been renewedfor 2019.All Of the following positions have committed grant funding in 2019 at the percentages shown:Line
Tagged Passions:TIF, pets, vocational education, grant, funding, and Taxes

A4010.1.1014.001

A4010.1.1259.001

"010.1.1260.001

A4010.1.1261.001

A4010.1.1264.001A4mo.1.1265.001

A4010.1.1266.OD1

A4010.1.1903.001

A4010.1.2128.001

A4010.1.2128.002

A4010.1,2128.004A4010.1.2128.oogA4010.1.212g.011

A4010.1.2128.016

A4010.1.21Z9.OC5

A4010.1.2130.001

A4010.1.2131.001

A4010.1.2131,003Civil Service TitleCommissioner of HealthAsst Commissioner Public HealthAsst Commiss

ioner for FinanceDir Env Mtl Health ServicesDir of Public Health NursingDirector of public HealthcialistPh sician SDirector of Emergenc PreparednessAssistant Dir ph NursinRe istered NurseRegistered NurseRegistered NurseRegistered NurseRegistered NurseRegistered NurseRe istered Nurse Part TimePublic Health Nurse IIPublic Hlth Nurse Su vrPublic Hlth Nurse Su rGrantFunding
Tagged Passions:services, restaurants, finance, health, GIS, grant, boards and commissions, arts, and funding

20%

100%

80%

100%State Aid

36%

36%

36%

10%

7%

36%

36%

36%

A4010.1.2131.004

A4010.1.2133.004

.44010.1.2133.005

A4010.1.2133.006A40to,1.2133.009

A4010.1.2137.001

A4010.1.2138.001

A4010.1.2146.001

A4010,1.2146.002

"010.1.2146.003

A4010.1.2159.001

A4010.1.2161.001

A4010.1.2177.001

/14010,1.2192.001

A4010.1.2192.002

A4010.1.2194.002

A4010.1.2194.003

.44010,1.2194.004

A4010.1.2207,001

A4010.1.2546.001

A4010.1.2545.001

A4010.1.2609.001

A4010.1.2612.002

A4010.1,2613.001

A4010.1.2800.001

A4010.1.2802.003Aa01c.1.2803.001

'\4010.1.3101.001

"010.1,3152.001

A4010.1.3152.002MOIo.1.3153.001

A4010,1.3153.002

A4010.1.3153.003

A4010.1.3153.004

A4010.1.31S3.005MOIo.1.3153.006

A4010.1.3153.007

A4010.1.3153.008

A4010.1.3153.009

A4010.1.3153.010

A4010.1.3153.011A4uo.1.5nc.001Public Hlth Nurse SupvrPublic Health Nursepublic Health NursePublic He

alth NursePublic Health NurseHIV Nurse PTEpidemioloDisease Intervention S cialistDisease Intervention SpecialistDisease Intervention S cialistPublic Health Preparedness CdrPublic Health Plannerpublic Health Aide PTAssociate SanitarianAssociate SanitarianPublic Health SanitarianPublic Health SanitarianPublic Health SanitarianMedical Social Worker (PH
Tagged Passions:restaurants and health

EDUCATOR)Pro ram Directorprogram DirectorEnvironmental S ecialistSenior public Health EngineerAsst D

irector Of EnvironmentalSenior Public Health EducatorPublic Health EducatorHealth Pro ram AssistantSupervising Comm. Health WrkrSr. public Health TechnicianSr. Public Health TechnicianPublic Health Technicianpublic Health TechnicianPublic Health TechnicianPublic Health TechnicianPublic Health TechnicianPublic Health TechnicianPublic Health TechnicianPublic Health Technicianpublic Health TechnicianPublic Health Technicianpublic Health TechnicianClinical Assistant
Tagged Passions:restaurants, pets, health, program, alcohol, Conservation, and environment

25%

100%

100%

100%

100%

15%

100%

20%

85%

5%

100%

100%

50%

2%

50%

100%

100%

26%

36%

35%

29%

35%

31%

35%

-36%

36%

23%

36%

36%

36%

7%

5%

26%

36%

36%

26%

36%

25%30fEA4010.1.S1bZ,001

A4010.1.516S.001

A4010.1.5165.002

A4010.1.5165.003

A4010.2.5165.004A4mo.1.5155.005

A4010.1.5165.006

A4010.1.5165.007

A4010.1.5165.008

A4010.1.5165.011

A401C.1.6113.001

A4010.1.6192.003

A4010.1.6192.004A4010.1.6192n06

A4010.1.6195,002

A4010.1.6197,001

MOIO.1.6206.007

A4010.1.6302.001

A4010.1.6302.005

A4010.1.6302.006A4mo.1.6302.008

A4010.1.6401.001

"010.1.6401.002A4010.t.6aoa.001Ser%or Public Health AidePublic Health AidePublic Health AidePublic H

ealth Aidepublic Health AidePublic Health AidePublic Health Aidepublic Health AidePublic Health AidePublic Health AideAccount Clerk IllClerkKeyboard Specialist
Tagged Passions:restaurants, health, and drugs

K board S ecialistKe boards ecialistMedical Billing ClerkInsurance Billin ManaClerk 1Medical Clerk '

stMedical Clerk TypistMedical Clerk TypistMedical Clerk istMedical Clerk TypistConfidential SecretaryConfidential SecretaSecretary II
Tagged Passions:insurance

70%

100%

100%

100%

15%

15%

26%

18%

36%

36%

36%

36%

31%

36%

36%

36%

36%

6. Identify by line item all job titles proposed to bé changed or moved to another line item.Thete a

rc no proposals to change/move job titles in the 2019 budget.
Tagged Passions:TIF, budget, and Taxes

7. Provide a breakdown of specific expenditures regarding fees for services lines andmiscellaneous c

ontractual expenses lines and indicate 2018 expenditures compared to 2019proposed expenditures.Fees for ServicesCommuni Health - GTSCommunity Health-HCDIAnnual MembershipHIXNY - Annual MembershiAdo
Tagged Passions:services, pets, vocational education, health, and contract

$4 000.00

$344.00

2019Pro osed

$7 00.00

$4,000.00

$344.00100% Grantfunded

Tagged Passions:grant

4018Inte reter ServicesAdvo-wasteAnswe honeBoard of Health Sti endsDr. Gullot - TB servicesBST Advis

orsNYSACHO duesMedical Records consultantPharmacy consultantDoyle SecuritVeterinary ServicesTimothy Coughtry - TEC fireNursing - MICHC Peer PlaceNursin - DISNursing - ExPSNursing - TB patientincentivesNursing - - pharmacy -tient costsNursing - TB - Xray services -St. Peter's Labslabration feeEnvironmental - FormalHearings-ATUPAEnvironmental - CornellCoo rative - CLPPPEnvironmental - Rabiesdeca itationEnvironmental - LpppEnvironmental - HealthyNeighborhoods Program -CornellEnvironmental - Radon -CornellEnvironmental/Dental -LaundererGenerator service/Kinsl
Tagged Passions:services, neighborhood, pharmacy, pets, health, program, hearing, incentive, Conservation, and environment

$15,000.00

$1,000.00

$3,000.00

$20,000.00

$ 8,000.00

$6,096.00

$300,00

$400.00

$300.00

$8 000.00

$100.00

$1,200.00

$2,300.00

$2,232.00

$200.00

$500.00

$2,000.00

$200.00

$4,500.00

$59,000.00

$2 00.00

500.00

$205,275.00

$12,894.00

$2,300.00

$2,000.00

$20,000.00

$1,000.00

$3,000.00

$2,000.00

$20,000.00

$8,000.00

$6,496.00

$300,00

$400.00

$300.00

$9,000.00

$100.00

$1 200,00

$2,070.00

$1 80.00

$201.00

$200.00

$2,000.00

$200.00

$11,556.00

$36,000.00

$500.00

$453.00

$218 597.00

$12 894.00

$2,300.00

$2,000 00Grantfunded100% Grantfunded100% Grantfunded100% Grantfunded100% Grantfunded100% Grantfunded

100% Grantfunded100% Grantfunded100% Grantfunded100% Grantfunded50f8
Tagged Passions:grant

PREP - 2018

PEEP - SHSP 2017

PHEP - BT/CRI 17-18

PHEP - BT/CRI 18-19STD Partnership with St.Peter'sDental - Noble GasFees for Services - Total

Tagged Passions:services, pets, and arts

$2100.00

$800.00

$75,000.00

$4,250.00

448,291.00

$2,050.00$18,925ß0

$15,280.00

$280.00

$75,000.00

$4,250.00

$490,086.00100% Grantfunded100% Grantfunded100% Grantfunded100% Grantfunded

Tagged Passions:grant

8. Identify any new initiatives and/or eliminated programs, and reimbursements associated withthose

programs.Albany County (and specifically the City of Albany) is identified as a focus communityfor pedestrian crashes. The Albany County Department of Health is recipient of aGeneral Highway Safety Grant of $24,829 to implement community education strategiespromoting pedestrian safety.New York State Department of Health has identified A Ibany County as a communitywith "high opioid burden" and has awarded $75,000 from Albany County Department ofHealth to:
Tagged Passions:opioid abuse, TIF, Capital Spending, pets, Pedestrian, education, health, program, grant, arts, and Taxes

o Improve local availability of medication assisted therapy and naloxone;

Tagged Passions:opioid abuse and pets

o Obtain and share high quality and timely data;

o Establish and/or immove linkages to cal•e; and

o Utilize a Harm Reduction and Tlauma-informed cate appruch

Tagged Passions:pets and vocational education

9. Identify all County vehicles used by your department. Include the title of any employee(s)assigne

d each vehicle and the reason for the assignment of a County vehicle to that employee.Plate #
Tagged Passions:TIF, zoning, arts, and Taxes

AY1349

AY2797

AY4364

AZ4679

AF79S4Year

2017

2016

2017

2017

2001Make &ModelFord FusionFord FocusFord FusionFord FocusChevyCavalierEm ee TitlePublic HealthTechni

cianPublic HealthSanitarianPublic Health Nurse/ Public Health AidePublic HealthSanitarianEnvironmental
Tagged Passions:University of South Carolina, restaurants, health, Conservation, and environment

S cialistPro ram UseLead Hou H •eneFood pools, Children's CamMatemal Child Health/HealtbyNei borhood

s AsthmaNuisance Complainte/lndividualWater & S •cTemporary Residents,Mosquit0Control60fB
Tagged Passions:health, water, and Utility

AZ.4682

AZ4684

AZ4688

AZ4691

AF8521

AF8512

AF7985

2017

2017

2017

2017

2007

2007

2013Fold FocusFord FocusFord FocusFord FocusChevyMalibuChevyMalibuCh TahoeRegistered Nurse /Public H

ealth AidPublic HealthTechnicianPublic HealthTechnicianPublic HealthTechnicianPublic Health AideSr. Public HealthTechnicianDir of EmergencyManageanent &Perf01TnanceMan ementNuisance Complaints/lndividualWater & Se tic„'FoodFood/Children'sCamps,'NuisanceCom laints,'D areFood,'ATtJPA/Children's camMaternal Infant Child HealthChildren's Camps, Pools, TattooParl Tann SalonsEmer enredness
Tagged Passions:University of South Carolina, restaurants, body art, health, emergency, GIS, water, and Utility

10. Provide a specific breakdown of the use for the proposed funding for allConferencesrrraining/ Tu

ition line items in your department budget.Confe1X:nces, Training, TuitionAdministration - GeneralCommunity Health - Health Education100% Grant FundedLead Primary Prevention Pmgram -100% Grant FundedTotal
Tagged Passions:events, pets, education, health, EMS, grant, training, arts, budget, and funding

2019 Proposed

s 5,000

S Z255

s 3,492

s 10,747

11. Provide a specific breakdown of overtime line items in your department budget including theactua

l overtime expenditures for the previous two years.
Tagged Passions:EMS, arts, and budget

2016

2017

2018Ex ded Ex ended Ado ted

A401019900 Overtime 758 $25 75

10 000

2019 Pro osed

10 oooThe Health Department works to keep oveltime costs to a minimum whenever possible, In 2016 and

2017, overtime expenses were unusually high due to work related to the Health department'saccreditation pn)cess. We do not expect this in 2019 as most of the background wolkand documentgathering is complete. In 2019, we anticipate $2,000 in overtime costs related to Public HealthPreparedness exercises that will be 100% grant funded.
Tagged Passions:accreditation, restaurants, Capital Spending, unusual, health, grant, and arts

7 ofBauenury oy une Item any positions mat were estannsnea/cnangea aunng tne LUIS nscal year.In 2018

, the Health Department created the Director of Emergency Preparedness position(4010.1.1266.001) via resolution 264/18.
Tagged Passions:health, emergency, and arts

13. Please describe the biggest risk your department faces and the actions you have taken (or willta

ke in 2019) to better understand that risk and mitigate it.Recruitment and retention Of staff remains a challenge as we are competing with large health caresystems and the State Departrnent of Health for qualified, skilled public health professionals of whichthere is a limited pool. Also Challenging is the loss or reduction in grant funding that support necessaryprograms and services. Our department actively pursues other grants and financial options to maintainnecessary programs and services for our community residents.
Tagged Passions:STEM, services, leasing, restaurants, pets, hotel, finance, health, program, alcohol, EMS, grant, arts, funding, and risk

14. Please identify two goals (programmatic or financial) your department has established for 2019an

d the metrics you will use to measure whether the goals have been met.Albany County Department of Health will implement and use Knowledge CapitalAlliance's V MSG (Vision, Mission, Services and Goals) dashboald to provide leal-timeplanning, monitoring and analysis of the department's strategic planning and performancemanagement/quality improvement activities to improve public health outcomes withinAlbany County. This cloud-based system will provide transpateney and accountability ofthe health department's activities and improvement planning efforts as well the ability toalign strategic and operational resouates. Goals for 2019 include implementation Of thesystem, staff training and tracking of performance standards, measures and activities.Implement additional surveillance using the ODMAP platform, to encourage use of thisplatform by members of the County Executive's Opiate Task force, and to develop aCounty specific platform for sharing opiate related data with community partnersresponding to this epidemic.80fB
Tagged Passions:TIF, STEM, services, accountability, leasing, restaurants, zoning, surveillance, cell tower, finance, strategic, health, program, drugs, performance, training, arts, Taxes, and planning

MENTAL

HEALTHDaniel P. McCoyCoun ty ExecutivePhilip F. Caldemne, Esq.Deputy County Executive

Tagged Passions:health

FROM:

DATE:

COUNTY OF ALBANY

DEPARTMENT OF MENTAL HEALTH

Tagged Passions:health, mental health, and arts

175 GREEN STREET

Tagged Passions:streets

ALBANY, NEW YORK 12202

518-4474537 FAX 518-447-4577Hon. Charles S. Dawson, Jr., ChairAudit and Finance CommitteeStephen J.

Giordano, Ph.D., DirectorDepartment of Mental HealthOctober 3, 2018Proposed 2019 BudgetStephen J. Giordano, Ph.D.Director Of Men tal HealthSusan H DaleyDeputy DirectorListed below is the information you have requcstcd concerning the proposed 2019 budget.Identify by line item all vacant positions in your department.As Of today, the Department of Mental Health is interviewing for multiple position and has found eligibleapplicants for a CASAC, and Staff Social Worker positions. The Department is in the process of developing aplan for the Supervising Psychologist to bring evaluation services in house. Salaries 2018 are listed for thefollowing line items:
Tagged Passions:TIF, services, finance, audit, health, mental health, GIS, EMS, arts, budget, and Taxes

4310.12107.003

4310.12135.004

4310.12205.019

4310.12205_024

4310.12205.031

4310.12205.025

4310.16234.001

4310.16236001

4310.12204.006

4310.12189.001

4310-12189.002Supervising Psychologist PTPsychiatric Nurse PTStaff Social WorkerStaff Social WorkerS

taff Social WorkerOperations AnalystClerk Typist 11Clerk Typist I
Tagged Passions:GIS

CASACHealth Home Care ManagerHealth Home Care Manager$54,772 (vacant)$31,032 (Deleted in 2019 budget

)$46,930 (Offered)$52,494 (Interviewing)$52,494 (Interviewing)$53,566 (Interviewing)$39,714 (Interviewing)$3 1 ,865 (Interviewing)$56,320 (Offered)$68,580 (Interviewing)$64,506 (Interviewing)
Tagged Passions:manager, health, and budget

2.Identify by line item any new position(s), how the position(s) Will be funded and the reimbursemen

t rate,if applicable.There are no new positions in the proposed budget.Identify by line item any proposed salary increase beyond the 2% County increase, and the justification for thoseraises.All employees were given a 2% salary increase in the 2019 proposed budget. There are also Step increases included foreligible employees as agreed to in the current unlon contract.
Tagged Passions:TIF, pets, contract, budget, and Taxes

4.

5.

2Identify by line item any position proposed to be eliminated or salary decreased.The vacant Psychia

tric Nurse position (A4310.12135.004) was eliminated in the 2019 proposed budget due to a change ingrant Kinding. In addition, other salaries were only decreased in the 2019 budget when the current budgeted salary in the lineitem exceeded the union contractual salary for newly hired employees.Identify by line item all positions that are funded by grant money, the percentage Of funding provided by the grunt andindicate whether there is a commitment that the grant has been renewed for 2019.Line 4310, 12260.001 Reentry Coordinator is funded at through a grant With NYS DCJS. We received a commitmentfrom NYS DCJS that the grant is funded through September 30, 2019. in addition, line items A4310 12205 006 andA4310.12205.009 arc funded 100% through a grant to expand mobile crisis services with Better Health for Northeastern NewYork (BHNNY). We have received assurances that the positions Will be funded through 2019.Identify by line item all job titles and/or employees by name proposed to be changed or moved to another line item.Clearly indicate the line item that is being moved from and to.There are no employees being moved or having their titles changed.Provide a breakdown Of specific expenditures regarding fees for services lines and miscellaneous contractual expenselines and indicate 2018 expenditures compared to 2019proposed expenditures.Listed below is the breakdown for Fees for Services 4310.44046 comparing 2018 actual expenditures (annualized) to the 2019Proposed B udget.Interpreter ServicesAccounting feesAnnual Dues Conference OfLocal MH directorsDelivery Sewice under Kendra's LawArbitrati on/Grievance FeesClient Needs
Tagged Passions:TIF, services, pets, vocational education, union, health, contract, EMS, grant, budget, funding, human resources, and Taxes

730 Competency ExaminationsACT Admin. FeeNY SID ShreddingConsultantBilling ClearinghouseTotal

Tagged Passions:services and pets

2018Annualized

$6,864

$3,000

$9,610

$1,370Sl,oooSl,290

535,974so

S641

S13,053

S6,440

S79,242

2019Proposed

$10,200

$3,000

$9,899

,812

$2,004

$660

$35,000

$10,008

$801

$11,616

$85,000Miscellaneous contractual expenses Of $261 ,716 are listed under "230.44999. This appropriati

on includes NYS Office ofAlcoholism and Substance Abuse Services (OASAS) filnding Of 544,216 for the Albany Diocesan School Board for SubstanceAbuse prevention services and S217500 for Catholic Charities for a peer support advocates and an open access program.Identify any new initiatives and/or eliminated programs, and reimbursements associated With those programs.The Department of Mental Health has received funding from NYS Office Of Mental Ilealth as a Vital Access Provider(Resolution # 40 2/9/2016). The funding assists mental health clinics to operate more efficiently and initiatives supported bythe funding include consultant services and upgrades to our clinical Electronic Health Record (EHR). This funding will expireat the end of 2018.Identify all County vehicles used by your department. Include the title Of the employee(s) using each vehicle and thereason for the assignment Of a County vehicle to that employee.The Department Of Mental Health has a total Of ten vehicles assigned to the department. They arc used by clinical and casemanagement staff to transport clients and respond to emergency needs in the community. Cars are not assigned to specificemployees.
Tagged Passions:TIF, events, services, pets, vocational education, Public Transit, education, health, emergency, contract, program, alcohol, mental health, arts, funding, and Taxes

10. Provide a specific breakdown Of the use for the proposed funding for all Conferences/TrainingfTu

ition line items inyour department budget.Of the proposed budget of $20,000 for conferences/training/tuition, the amount Of $17 ,500 is budgeted for employees to keepcurrent with clinical standards and required trainings and licensing, as per the union contract. In addition, S2,500 is budgetedfor the cost of CIT (Crisis Intervention Team) training provided to area police departments. This training is an internationallyrecognized, evidence-based curriculum providing officers With in-depth training in how to better understand and more safelyinteract With individuals experiencing mental health crises. The training is offered twice a year to Albany County lawenforcement professionals.
Tagged Passions:union, curriculum, education, health, contract, mental health, EMS, training, arts, recognition, budget, funding, and public safety

II. Provide a specific breakdown of overtime line items in your department budget including the actu

al overtimeexpenditures for the previous two years.Overtime is paid to employees required to provide coverage on holidays at the ACCF and Mobile Crisis. Beginning in 2018overtime is being used to provide additional mobile crisis services On the weekend. This increased coverage is being fundedthrough our grant With Better Health for Northeastern New York (BHNNY). Actual overtime expenditures for 2016 were$23,805 and $30,542 for 2017. As a result of expanded mobile crisis services, overtime costs of $64,000 are expected in
Tagged Passions:services, holiday, hotel, health, alcohol, EMS, grant, arts, and budget

2018.

12. Identify by line item any positions that were established/changed during the 2018 fiscal year.As

mentioned in Question # 2, Resolution 154 was approved to create a Psychiatric Nurse (4310.12135.004). This positionhas been eliminated in the 2019 proposed budget due to changes in the grant requirements.
Tagged Passions:TIF, grant, budget, and Taxes

13. Please describe the biggest risk your department faces and the actions you have taken (or Will t

ake in 2019) to betterunderstand and mitigate it.New York State is in the process ofredesigning the entire Medicaid program. Beginning in 2020, providers Of services willno longer be paid through a fee for service model but Will instead enter into "Value Based payment" contracts with managedcare organizations (MCO These arrangements reimburse based on value and quality of care rather than volume. TheDepartment Of Mental Health has taken several steps to prepare for the changes ahead. We have worked With MTM, anationally recognized healthcare consulting group, to reorganize our clinic including offering same day access to individualsseeking services.We have also joined With Care Transitions Network to assess Our clinic and work with a coach to achieve milestones thatMCO 's Will expect When contracting with our department. One of several milestones currently being addressed is bettercommunication with our patients' primary care providers. In addition, we are also linking our patients to a primary carephysician if they do not already have one.In order to better assess performance and quality in a value based payment environment, DMH is now able to collect data asit relates to access, engagement and treatment as well as improvements on a variety Ofcvidcncc based screening tools i.e.PHQ9, Columbia Suicide Screener, Body Mass Index (BMI) as well as other health/behavioral health measures. Our goal isto identify and coordinate all of the health needs of our patients to result in better care.
Tagged Passions:TIF, services, leasing, pets, hotel, health insurance, suicide, health, contract, program, alcohol, mental health, behavior, performance, healthcare, arts, recognition, Conservation, environment, Taxes, and risk

14. Please identify two goals (programmatic or financial) your department has established for 2019 a

nd the metrics youwill use to measure whether the goals have been met.As mentioned above, during 2018 the Department of Mental Health (DMH) has entered into an agreement with Better Healthfor Northeastern New York (BHNNY) to increase our mobile crisis services in the community to divert individuals from thehospital or jail during a mental health crisis. Our goal is to add 500 additional mobile crisis contacts during the year.Numerous metrics have been added to calculatc both the quantity of contacts that the Mobile Crisis team is performing aswell as data indicating the type of interventions utilized and the number Of diversions that resulted. Some additional trackingwith regard to linkage to setvices are also being explored.An additional goal for 2019 is to expand tobacco cessation services to include "vaping", building on DMH's efforts to reducethe disproportionate rates Of tobacco use in the behavioral health population. TO monitor our efforts the Electronic HealthRecord (EHR) now includes several new assessments that track interest and participation in tobacco cessation effortsincluding identification Of type and frequency Of tobacco products used. Examples Of monitoring include the ability to trackhow many individuals utilize tobacco products and have shown a reduction in their use over the last year. Individuals arereevaluated quarterly and this informs treatment planning and diagnosis. DMH has been recognized for its groundbreakingwork in this area.Shawn Thelen, Commissioner Management and Budget
Tagged Passions:TIF, services, rates, leasing, Capital Spending, pets, college prep, jail, finance, tobacco, health, hospital, program, mental health, behavior, healthcare, boards and commissions, arts, recognition, budget, Taxes, and planning

CRIMEVICTIMs

Tagged Passions:crime

CENTER

DANIEL P. MCCOY

COUNTY EXECUTIVE

FROM:

DATE:COUNTY of ALBANYCRIME VICTIM and SEXUAL VIOLENCE CENTER

Tagged Passions:crime

112 state street, Floor, Room 1010Albany, New York 12207-2077Office: (518) 447-7100 Fax: (518) 447-7

10224-Hour Sexual Assault Hotline: (518) 447-7716cvsvc@albanycountyny.govwww.albanycounty.com/cvsvcCharles S. Dawson, Jr., Ph.D., ChairAudit and Finance CommitteeKaren ZieglerOctober 4, 2018Proposed 2019 Budget
Tagged Passions:sexual harassment, pharmacy, finance, audit, sexual assault, budget, and streets

KAREN ZIEGLER

D I RECTOR. Identify by line item all vacant positions in your department. CVSVC has no vacant lines

at this
Tagged Passions:TIF, pharmacy, arts, and Taxes

2.Identify by line item any new position(s), how. the position(s) will be funded and the reimburseme

ntrate(s), if applicable. CVSVC has two neyy_ Case Manager lines that were added in 2018, twopositions are 100% funded through a grant with the NY$ Office for Victim Services.
Tagged Passions:TIF, services, manager, pharmacy, grant, and Taxes

3.Identifr by line item any proposed salary increase(s) beyond the 2% County increase, and thejustif

ication for those raise(s). There are no proposed salary increases beyond the 2% CSEAnegotiated raises in the budget.Identify by line item any position proposed to be eliminated or salary decreased.
Tagged Passions:TIF, pets, budget, and Taxes

4.

5.Identi$,• by line item all positions that are funded by grant money, the percentage of fundingprov

ided by the grant and indicate whether there is a commitment that the grant has been renewedfor 2019.
Tagged Passions:pets, vocational education, grant, and funding

450001

450003

450005

450006

450026

450010

450011

450012

450018

450027

450028

450013

450020

170014

450017DirectorClinical SupervisorSATherapistChild TherapistCampus SACoordinatorCaseworker ICaseworke

r 2Caseworker 3SupervisingCaseWorkerCV Case Manager 1CV Case Manager 2Prevention EducatorVolunteer CoordinatorAdministrative AideConfidential
Tagged Passions:events, manager, pets, volunteer, and college prep

$82,549

$64,711

$50,154

$50,154

$43,698

$42,618

$44, 157

$44,157

$55,523

$47,320

$47,320

S42,198

S40,621

S39,602

S39,399

98%

100%

100%

100%

990/0

990/0

99 0/0

95%

100%

100%

100%

100%

100%

97%

98%We have contracts for the 2019 year from NYS DOH. NYS OVS. NYS DCJS.

Tagged Passions:contract

6. Identifr byline item all job titles proposed to be changed or moved to another line item. None

Tagged Passions:TIF and Taxes

7. Provide a breakdown of specific expenditures regarding fees for services lines and miscellaneousc

ontractual expense lines and indicate 2018 expenditures compared to 2019 proposed expenditures.Our NYS DOH Regional contract requires us to partner with Schenectady County PPMH andOneida County YWCA. Additionally. we sub-contract with Urban Grief to provide the TraumaResponse Teem sewiceli following a involved event in Albanv- We contract with Genevavide tr nslation and in
Tagged Passions:events, services, University of South Carolina, pets, vocational education, contract, and arts

n •shs eaki clien . Tthe expenses in the Fees for Services line, The 2019 expenditures are the same

as 2018,
Tagged Passions:services

8. Identify any new initiatives and/or eliminated programs, and reimbursements associated with those

programs. None.
Tagged Passions:TIF, program, and Taxes

9. IdentiO• all County vehicles used by your department. Include the title of any employee(s) assign

edeach vehicle and the reason for the assignment of a County vehicle to that employee. None.
Tagged Passions:drugs and arts

10. Provide a specific breakdown of the use for the proposed funding for allConferences/Trainingnuit

ion line items in your department budget. The maioritv of conferences andtrarninzs In CVSVC are 100% gcantQr required and funded. There is a small amount not specificallygrant funded but that is required bv the CSEA contract for any CVSVC staff member who has aneducation requirement: for licensure.
Tagged Passions:pharmacy, pets, education, contract, EMS, grant, commercial, training, arts, budget, and funding

11. Provide a specific breakdown of overtime line items in your department budget including the actu

alovertime expenditures for the previous two years.
Tagged Passions:EMS, arts, and budget

12. Identibr by line item any positions that were established/changed during the 2018 fiscal year.45

0027 CV Case Managec 1450028 CV Case Manager 2
Tagged Passions:manager

18. Please describe the biggest risk your department faces and the actions you have taken (or will t

akein 2019) to better understand that risk and mitigate it. CVSVC about grant funded. At thistime. our {untors have informed us our funding is secure for the next three to five years, Weare always looking for new fundinz sources and new funding streams.
Tagged Passions:leasing, pharmacy, grant, arts, funding, and risk

14. Please identify two goals (programmatic or financial) your department has established for 2019 a

ndthe metrics you will use to measure whether the goals have been met. We have deliverables for all ofour grants. I will attach the program measures as required by our Iprgest grantor, NYS O VS. Weutilize the Aoricot data base system to track of our data and this is then used CQ providequarterly reports to the grantor on deliverables.OVS 17-18 performance Measurement Tool& ContrN Albany County Crime and Sexual Violence Center C-100004
Tagged Passions:TIF, STEM, ports, leasing, finance, program, performance, grant, crime, arts, and Taxes

POPULATION

1. TOW nmber of who received dunng the reporting period,AN INDIVntjAL SHOULD ONLY COUNTED ONCE IN EA

CH QUARTER
Tagged Passions:arts

2. Total number of received durinseæ

3 of individuals entered in au"tion L hNEW individuals whfrom fist duringALL INDMouALS ARE CONSIDERE

D NEW AS OF 10/1- THIS Must MATCH THE TOTAL REPORTED IN QUESTION 4NOTE; THIS NUMBER Musr PRECISELY MATCH THETOTALS LISTED IN A, B, AND C

4. NEW in 3)NEW one roce/ethnæjty type ser•repwtcd. inshou/d be "Mump/e The total number of inequal

in 3. data 's stotistW to comply FederalregA/' must represent a zeroif data is fat a enter "NV in that Cotepry to Not This means that iS yetObie to 'n this dwe to the need to update its data system, but thot effUt5 datarequested. Then, in fracked" Catevy pmlded, reput the n L _n»ber IndMduo,'s wos tracked.'fno data on that in the Nat Reported category. Thisdata, but it WOS not "Ovided by the Intake" m.RACE/ETHNICITY (self.na«/EthnldtY Total (MUST
Tagged Passions:STEM, pets, vocational education, FRACKING, and electric

EQUAL NUMBER REPORTED IN

a. GENDER IDENTITY (self.reputed)CendeTotal (MUST EQUAL

Tagged Passions:gender

C. AGE (Rlf•reparted)A" Toul EQUAL

Tagged Passions:arts

REPORTED INNaska Nat'veAfrican AmericanHisNative Hawaiian Other pacificWhiteSame other RareMulti le

RacesNot ReportedNot TrackedOthe-Not R ortedNot Tracked
Tagged Passions:hotel

18-24& OlderNO t Trackeduired bemBrief d æifuClients identified are to Male; Male to Female did as M

ale,or TransDate Modified 10/31/17An individual MAY be
Tagged Passions:TIF, FEMA, and Taxes

n mwe tlun victimizaionChild AbuseChild Porno hChildAn MAY NOT beDomestic and/or Familv

Tagged Passions:Public Transit and child abuse

d more once withinthe same type.Hate Racial/ Gender/If no data collected for aOrientatiM/ Other (Exp

lanationcategorv, enter •NT• in thataired belowfield to NotThis means that the
Tagged Passions:pets, discrimination, vocational education, gender, and racial

IWORTANTII THE TOTALS SHOWN ANO B, ANO C MATCH EACH PLEASE THETOTALSAAE CORRECT BEFORE

Tagged Passions:leasing

PROCEEDING TO THE NEXT SECTION.

S. Types of Victimizations ALL individuals identified in Question 1 &A, Number of whoreceived based

on theduringof Cmrt and ottw crimes not Tracked.theNSNUCTIONS: Enter theCount Of whoreceived based onvictimiutiantype reportingof IndividualsAdult
Tagged Passions:TIF, crime, and Taxes

A avated & 5 im I eAdult A"aultdulls Sexually Abused/Assaultedgullyin [Verbal,yet able to submit dat

ain this due to theneed to update its datacollection "Stem, but thatefforts are underway to trackdataVicttmlntlonIf othe, uplanHumanIdenti Ttæft\Fraud/FlnaKidnaon-custodialcustodialMass ViolenceOther Vehicular Victimizati&. (e.g. HitStalkirW HaragsmentSunivors VictimsTeen VictimizatZmTerrorism htctnational)Other rovide
Tagged Passions:STEM, HTC, and Public Transit

B. Of individual: who received how Withof vlctimlntion the repMlng

Tagged Passions:natural gas

C. Speclal ofIndividuals Belt-reported)INSTRUCTIONS: Enter theHomeless(migrants/ Refuges/ Asylumwho

Self' LG8TQidentify in or more o'catego rigs.If o theVictims with Cognitive/ims with Limited Enelish Proficiher list the eSher ViaiSrn 00 NOT fall within PREARefused to Disclose or etc..
Tagged Passions:TIF, instruction, pets, vocational education, human rights, homeless, grant, and Taxes

NOTE: CATEGORIES IN A. a, AND C CANNOT BE GREATER THAN

Tagged Passions:pets and vocational education

THE OF QUESTIONS &Date 10/31/17

SERVICES

Tagged Passions:services

6. Number of assisted with a victim compensation apolitation durln' the rewtlngAZ. Referral to other

legal, faith-based% of Goal
Tagged Passions:religion, compensation, college prep, natural gas, and legal

335.56%NOTE: CAN ONLY eE COUNTED ax PER cueNT CRIME. THE NUMBER or VICTIMS ASSISTED A COMPENSATION C

ANNOT BE
Tagged Passions:compensation, college prep, and crime

GREATER THAN THE OF QUESNONS & "2.

7. Select the types of services provided by your during thereporting period:

Tagged Passions:services

A. Infmati2n & Referralperson

C. Support Salety Services

Tagged Passions:services and sale

D. Housing

Tagged Passions:housing

E. Crimnal/Cjvil Justice Systm A"istaQTotal Who AND of each was prw"deddwing r emng

A. INFORMATION & REFERRALEnt" th of whoreceived in thisEntu of Were m Vided eachA1. about the crimin

al processAZ vZtim rights, how to notifications,A3. Referral to Victim Serviceetc.)
Tagged Passions:TIF, pets, and Taxes

B. PERSONAL ADVOCACY/ACCOWANIMENTEnter the number of who •n thisEnter the number of times in sgt_ Vi

ctim to cue

82. WCtim to medical forensic examLaw etforcement interview

84. in applying for public of property effects)BS. of medial exam or interview, or medical evidence

O*ection
Tagged Passions:restaurants and property

86. Immigraton (e.g. special visas, continued presence 'migration

07 Intervention v.•ith employer, landlord. or institution88, Child or Unclu&s of

Tagged Passions:rental

89. coordhation ofBIO. Intepæw

QUESTIONSTHERE ARE snvtces INTHERE eE A

128*

#01V/O'st3.20%*Diva!

CANNOT BE GREATER THAN THE OFTHERE ARE IN el•BIO, THEN

THERE MUST BEA NUMBER IN

93

174

KOIV,'O!

193.33%ttDO,70!Date 10/31/17C-7. Emergency financial emergency and petty ash, items such asfood doth

hg. chaneng windows and/or lacks, taxis, andmedical equipment, etc.)
Tagged Passions:pets, ride sharing and hailing, finance, equipment, emergency, EMS, and Taxes

O. smTER/HOUStNG SERVICESEnternumbu of reæived services in thisEntu n mber of times eachDL Emergency

shelter or house
Tagged Passions:services and emergency

03. Relocation as"stmce (Includes in Obtaining

Tagged Passions:pets

E. CRIMINALJCIVILJUSTICESYSTEMASSISTANCEEnter the MJmber of who received Services in this CategoryEn

t" the of o were provided each subcategory:Notification of criminal events (e.g. status, Vocee&ngs, disposition,etc.)Victim Statement assistance"th restitution (indudes assistance in requesting and collection Cf-fwts€4. Civil in obtaining or restraining orderOttw assistanceImmiyation and otherimmigrationE8. Prosecution inteniew (includes accompminent with prosecuting attorneymd withinterview'dvocacy/accompardmentOther legal advice and/or
Tagged Passions:TIF, STEM, events, services, pets, vocational education, training, legal, Immigration, and Taxes

C. EMOTIONAL suppoRT OR SERVICESEnter the number of received services in category:Enter n t_n-nber o

f times services Pro Vided in each subcategory:Cl.crisisi t
Tagged Passions:services, pets, and vocational education

n —tion linepeßon. include planning, etc.)C2. Hotline/uisis counselingC3. O. response (e.ge agnmunib

' crisisC4. IndividualCS. Support (fa&itated o'ES. Civil with family visitation, orCS. 1 herapyor altemative art, writina, Ot play therapy, etc.)
Tagged Passions:arts and planning

CANNOT BE GREATER THAN THE SUM OF

QUESTIONS

IF ARE SERVICES [N Cl-C7,NENE MUSTEEA Ec

Tagged Passions:services

725

s 05

41.67*

CANNOT BE GREATER THAN THE SUM OF

QUESTIONS 02

THERE ARE SERVICES IN THEN

Tagged Passions:services

THERE MUST NUMBER IN

#DIV/OI

CANNOT BE GREATER THAN OF

QUESTIONS & '2

THERE ARE SERVICES THENeE A NUMBER

Tagged Passions:services

1282

#DIV/OI

RD'V,'O!'tD•Iv/O!

122.19%Date wodified 10/31/17Additi I Comments:The textbox maiWe any that help OVC/OVS to the data e

ntered for thePlease refæce the questionQuestions AGE: Seme Clients refUÆd to anDidn't to Some other RACE/ETHNICITYoate Modified 10/31/17
Tagged Passions:leasing

AGING

Tagged Passions:alcohol

ANDREW JOYCE

CHAIRMAN

FROM:

DATE:

ALBANY COUNTY LEGISLATURE

Tagged Passions:GIS

HAROLD JOYCE OFFICE BUILDING

STATE STREET, ROOM 710

Tagged Passions:streets

ALBANY, NEW YORK 12207

(518) 447-7168 -FAX (518) 447-5695

WWW.ALBANYCOUNTY.COMAll Department HeadsCharles S. Dawson, Jr., Ph.D., ChairAudit and Finance Commit

teeOctober 2, 2018Proposed 2019 Budget
Tagged Passions:finance, audit, commercial, arts, and budget

PAUL T. DEVANE

CLERK

NECOLE M. CHAMBERS

FIRST DEPUTY CLERKIn order for the Audit and Finance Committee to begin analyzing the 2019 Executive

Budgeth the following information is required:
Tagged Passions:finance, audit, alcohol, and budget

2.

3.

4.

5.

6.Identify by line item all vacant positions in your department.ACT Aging Services Specialist II — T

here is a current civil servicelist available.Ident.iO• by line item any new position(s), how the position(s) will be funded and thereimbursement rate(s), if applicable.Identify by line item any proposed salary increase(s) beyond the 2% County increase,and the justification for those raise(s).
Tagged Passions:TIF, services, pets, alcohol, arts, and Taxes

A6772.12270.002.500007 Aging Services Specialist II —Increase salary to reflectnegotiated union cont

ract amount for that position.Identify by line item any position proposed to be eliminated or salary decreased.Identifr• by line item all positions that are funded by grant money, the percentage Offunding provided by the grant and indicate whether there is a commitment that thegrant has been renewed for 2019.% Total County Funding
Tagged Passions:TIF, services, pets, vocational education, union, contract, alcohol, grant, funding, and Taxes

AS772.1.1013.001A6772.1.111g_001

A6772.1.125C001

AS772.1.2180001

A6772.1.2245M)1

AS772.1.227Q001

/16772.1.2270.002

AS772.1.2575.001

.46772.1.6104.001

A6772.1.6401.001CommissionerDeputy Commissioner $Fiscal Officer IIDietitianEmployment CoordAging Spe

cialist IIAging Specialist IIContract Administrato $Acct Clerk IIConfidential Secretary $
Tagged Passions:diet, contract, alcohol, employment, and boards and commissions

93,11600

78,833.00

65,936.00

62,60Q00

41,257.00

56,244.00

56,24400

43,604.00

40,34000

42,500.00Total Gra nt Fundin

24,882.00

19,708.00

33,801.00

8,500.00

13,931.00

36,408.00

36,408.00

25,718.00

31,700.00

20,18800

25%

51%

68,234.00

32,125.00

54,104.00

27,326.00

19,836.00

19,836.00

17,886.00

8,640.00

22,312.00Identify by line item all job titlesitem.proposed to bechanged or moved to another

Tagged Passions:TIF and Taxes

73%

49%

35%

35%

52%line

7.

8.Provide a breakdown of specific expenditures regarding fees for services lines andmiscellaneous co

ntractual expense lines and indicate 2018 expenditures compared to
Tagged Passions:services, pets, vocational education, and contract

2019 ro osed ex enditures.

2018 Expenditure to DateTransportationCongregateCaregiverLegalHon* VisitorTelephoneShopping Assstanc

e
Tagged Passions:legal and transportation

HICAP

NYLanguage ServicesAging ServicesAge Friendly

Tagged Passions:services and alcohol

2019 Proposed BudgetTransportationCongregateCaregiver

Tagged Passions:budget and transportation

C areLegalHone VisitorphoneShoppingNY ConnectsLanguage ServicesServicesAge Friendly$213,8d2.oo

Tagged Passions:services and legal

$309,367.00$65. log-70

$62,677.31

$33,413.00

$7,334.00

$5,776.00

$4,028.00

$4,341.00

$8,251.00

$71,851.00

$6,484.00

$46.00

$425.00

$0.00

$580,000.00

$724,684.00

$160,931.00

$197,093.00"5,000. oc

$8,550.009, soooo

E 550.00

$8,830.00

$33,031.00

$347,963.00

$1,553.00

$2,000.00

$160.05500

$15,000.00Identify any new initiatives and/or eliminated programs, and reimbursementsassociated with

those programs.NEW — Restaurant Congregate Dining Program (9/1/18 — 8/31/20). Partnership withErie County. Federal Grant, Reimbursement from the Administration on CommunityLiving (ACL) = $125,000/year for 2 years.ELIMINATED - Title V Senior Community Service Employment Program (SCSEP).Effective 7/1/18, New York State Office for Aging (NYSOFA) has removed thisfunction from AAA's and regionalized with outside entities. (A6778). Federalreimbursement amount for this program was capped at $82,850 for the 2017-18program year.
Tagged Passions:TIF, restaurants, program, alcohol, grant, employment, arts, and Taxes

9.Identifr• all County vehicles used by your department. Include the title of anyemployee(s) assigne

d each vehicle and the reason for the assignment of a Countyvehicle to that em 10 ee.TitlesConfidential SecretaryComm issionerExec Deputy CommissionerSeruces Specialist IIAging Services Specialist IIFiscal DirectorAging Sen'ces Specialist IContract Adm i nstratorAccount Clerk IIDietician
Tagged Passions:TIF, services, diet, contract, alcohol, boards and commissions, arts, and Taxes

2016 Ford FocusPlate # "1898Vehicke ID No. 013DepartmentAgingAgingAcingAcingAgingAgingAgingAgingAgin

g
Tagged Passions:zoning, alcohol, and arts

6772

6772

6772

6772

6772

6772

6772

6772

6772Reason for use: For employees to perform monitoring and auditing Of pro•.iders, tomake appearanc

es and presentations at senior centers and to attend various meetingsand conferences.
Tagged Passions:audit

10. Provide a specific breakdown Of the use for the proposed fundingConferencesnrainingnuition line

items in your department budget.forallConferencesfTraininqfTuition Line Breakdown'ConferenceJTraining ACLJULeadership Institute (Drectors tubethg)Advaory *nel
Tagged Passions:gun control, EMS, training, arts, budget, and funding

SEE. 00

$350.00

$2,000.00

11. Provide a specific breakdown of Overtime line items in your department budgetincluding the actua

l overtime expenditures for the previous two years.
Tagged Passions:EMS, arts, and budget

2017 Overtime Breakdown:

2018 Overtime Breakdown:6-CSEA Union Employees. Average Salary of $24.00 mulitplied by 60 hours

Tagged Passions:union

2019 Overtime Breakdown:6-CSEA Union Employees. Average Salary of $25.21 mulitplied by 60 hours

Tagged Passions:union

= $1,440.00

= $1,513.00

12. Identify by line item any positions that were established/changed during the 2018fiscal year.

Tagged Passions:TIF and Taxes

A6772.12270.002.500007 Aging Services Assistant reclassified to Aging SewicesSpecialist II.

Tagged Passions:services and alcohol

AG772.12245.001.500005 Senior Employment Program Coordinator reclassified toAging Services Specialis

t I.
Tagged Passions:services, program, alcohol, and employment

13. Please describe the biggest risk your department faces and the actions you have taken(or will ta

ke in 2019) to better understand that risk and mitigate it.The cost of providing essential services continues to increase while Federal andState funding allocations remain flat. — ACDFA makes every effort to accommodateas many programs and services as possible with the resources made available and inthe most cost effective manner. As the cost of providing meals, transportation, adultday care, in-home services, caregiver support programs, and disease preventionactivities continues to rise, there is some concern that (in the future) funding willextinguish earlier in the program year, greatly limiting the ability Lo provide criticaland ancillary services. This is not unique to Albany County. ACDFA regularlycoordinates with our community partners and other AAA's to advocate for theLmportance of these programs to higher levels of government.
Tagged Passions:Child Care, events, services, leasing, pets, vocational education, program, arts, funding, transportation, and risk

14. Please identify two goals (programmatic or financial) your department has establishedfor 2019 an

d the metrics you will use to measure whether the goals have been met.l) As a component of the Restaurant Congregate Dining Program Grant, ACDFA willbe implementing a technology-based form of recording participant data at ourexisting traditional congregate sites. This consists of a scanner and key tag systemwhereby providers will be able Lo scan their attendees into the program andelectronically upload the required data into the Statewide Client Database. Thisrepresents a significant leap forward in the provision of aging services and iBanticipated to eliminate a large portion of regulatory paperwork presently requiredof our providers. Internally, we will measure the success of this endeavor bynumber of registrants and provider survey feedback. Externally, there is anevaluation requirement associated with this grant award. An evaluationconsultant will be retained by Erie County (for both counties) for purposes ofcollecting detailed information in anticipation of publishing a comprehensivereport on the success of this program.2) For 2019, ACDFA seeks to work with the Albany County Recreation Departmentto develop a pilot Senior Recreation Program. This attempt is intended to attract anew generation of healthier, more active older adults to our programs and services.Some examples of possible activities may include: pickleball, low-impact aerobics,yoga, Zumba, martial arts, and aquatic programs. While this initiative is still in itsinfancy, we hope to see gome tangible progress made in 2019. The effectiveness ofthese programs will be initially measured by tracking enrollment data andsatisfaction surveys.Forward the above information to the Chairman, Majority and Minority Offices nolater than Monday, October 15, 2018. Please submit complete, clear and thoroughinformation. Failure to do so will create a situation that might negatively affect yourdepartmenes budget.Thank you in advance for your anticipated cooperation.
Tagged Passions:TIF, STEM, services, leasing, restaurants, Capital Spending, college prep, enrollment, technology, finance, strategic, health, program, drugs, alcohol, GIS, grant, sites, arts, regulation, budget, recreation, and Taxes

VETERANSDANCEL p. MCCOYCOUStTY EXECUTIVE

Tagged Passions:veterans and arts

COUNTY OF ALBANY

VETERANS SERVICE BUREAU

Tagged Passions:veterans

162 WASHINGTON AVE, 7TH FLOOR

ALBANY, NEW YORK 12210

ADMINISTRATION: (SIB) 447-7710

FAX NUMBER: (518) 447-7714wmv.ALBANYCouNTY.COM/VETERANS

Tagged Passions:veterans

KENNETH SECOR

DIRECTOR

FROM:

DATE:Charles S. Dawson, Jr., Ph.D., ChairAudit and Finance CommitteeKenneth Secor, DirectorVeteran S

ervice BureauOctober 11, 2018Proposed 2019 BudgetPer letter dated October 2, 2018, subject as above, the following infonnation is submitted as aequested:. Identify by line item all vacant positions in your department.No vacant positions.
Tagged Passions:TIF, finance, audit, arts, budget, and Taxes

2.Identify by line item any new position(s), how the position(s) will be funded and thereimbursement

rate(s), if applicable.No new positions.
Tagged Passions:TIF and Taxes

3.Identify by line item any proposed salary increase(s) beyond the 2% County increase, and thejustif

ication for those raise(s).NO salary increases
Tagged Passions:TIF, pets, and Taxes

4.Identify by line item any position proposed to be eliminated or salary decreased.No proposed elimi

nation or salary decrease.Identify by line item all positions that are funded by grant money, the percentage of funding
Tagged Passions:TIF, grant, funding, and Taxes

5.provided by the grant and indicate whether there is a commitment that the grant has beenrenewed fo

r 2019.
Tagged Passions:pets, vocational education, and grant

6.Identify by line item all job titles proposed to be changed or moved to another line item.No propo

sed change or move.
Tagged Passions:TIF and Taxes

7.Provide a breakdown of specific expenditures regarding fees for services lines andmiscellaneous co

ntractual expense lines and indicate 2018 expenditures compared to 2019proposed expenditures.No fees for services and miscellaneous contractual expense lines are in the 2018 and 2019 budget.
Tagged Passions:services, pets, vocational education, contract, and budget

8. Identify any new initiatives and/or eliminated programs, and reimbursements associated withthose

programs.New initiatives:Expand Hilltowns ACCESS and outreach to senior living centers/community centers to ensure moreVeterans and their families receive entitled benefits.Coordinating with Mohawk Hudson Humane Society and Operation At Ease to provide comfort andservice animals to Veterans with post Traumatic Stress Disorder (PTSD).Working with Guilderland Chamber of Commerce for an annual Military Awareness event to informand help Veterans with a variety Of resources and opportunities.Only reimbursements required for Hilltowns ACCESS would be for travel if County Vehicles werenot available. Department does not have a dedicated vehicle and uses Department Of Social Services(DSS) vehicle if available. No reimbursements required for other new initiatives.
Tagged Passions:TIF, events, services, social services, travel, pets, vocational education, military, community center, program, animal control, mental health, veterans, arts, and Taxes

9. Identify all County vehicles used by your department. Include the title of any employee(s)assigne

d each vehicle and the reason for the assignment of a County vehicle to that employee.This department borrows vehicles from the DSS if needed.
Tagged Passions:TIF, arts, and Taxes

10. Provide a specific breakdown of the use for the proposed funding for allConferences/Training/Tui

tion line items in your department budget.All requested funds will be utilized to attend Veteran Service Officer Advanced Training to keepcertifications current and updated on constant changes to VA benefits.
Tagged Passions:TIF, pets, EMS, training, arts, budget, funding, and Taxes

II. Provide a specific breakdown of overtime line items in your department budget including theactua

l overtime expenditures for the previous two years.NO overtime requested and none used previous two years.
Tagged Passions:EMS, arts, and budget

12. Identify by line item any positions that were established/changed during the 2018 fiscal year.No

positions established/changed during FY 2018.
Tagged Passions:TIF and Taxes

13. Please describe the biggest risk your department faces and the actions you have taken (or willta

ke in 2019) to better understand that risk and mitigate it.The biggest risk this department faces is expending all funds before the end ofthe year due toincreased outreach and participation at Veteran events. Will review budget expenditures bi-weeklyto ensure fiands are sustained for the entire year while still increasing in outreach opportunities.
Tagged Passions:events, leasing, Capital Spending, arts, budget, funding, and risk

14. Please identify two goals (programmatic or financial) your department has established for

Tagged Passions:TIF, leasing, finance, program, arts, and Taxes

2019 and the metrics you will use to measure whether the goals have been met.Provide service to more

Veterans within Albany County. Will be measured by increase in VAbenefit claims filed and referrals made.Expand the Albany Joint Veterans Committee. Will be measured by participation of more Veteranorganizations, success of the Albany Memorial Day and Veterans Day parades, and increase ofservices to Veterans.
Tagged Passions:services, Capital Spending, veterans, and arts

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