MN - Carver: County Board of Commissioners

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County Board of Commissioners

Carver County Board of Commissioners February 19, 2019 Regular Session

County Board Room Carver County Government Center

Human Services Building Chaska, Minnesota

Tagged Passions:services

PAGE

REGULAR SESSION

4:00 p.m. 1. a) CONVENE

b) Pledge of allegiance

c) Public comments - Anyone wishing to address the Board of Commissioners on an item not on the agenda may come forward at this time. Please limit

your comments to five minutes.

2. Agenda review and adoption

3. Approve minutes of February 5, 2018, Regular Session ................................... 1-5

4. Community Announcements

4:05 p.m. 5. CONSENT AGENDA

Growth: Manage the challenges and opportunities resulting from growth and development 5.1 Request for approval of PSA contract with Bolton and Menk

for Arboretum Area Transportation Plan .......................................................... 6 5.2 Joint Powers Agreement with City of Chanhassen for the Arboretum Area
Tagged Passions:contract, development, transportation, Development, and growth

Transportation Plan ..................................................................................... 7 5.3 Joint Powers Agreement with City of

Chaska for the Arboretum Area
Tagged Passions:transportation

Transportation Plan ..................................................................................... 8 5.4 Joint Powers Agreement with City of

Victoria for the Arboretum Area
Tagged Passions:transportation

Transportation Plan ..................................................................................... 9 5.5 Request for approval to contract with

Ayres Associates .......................... 10 5.6 Request for Approval of PSA with SRF for Highway 212 INFRA Grant
Tagged Passions:grant, contract, and transportation

Application ................................................................................................. 11 5.7 Settlement Agreement for

Right-of-Way Acquisition for the Highway 41/18 Project ......................................................................... 12-15
Tagged Passions:settlement

Communities: Create and maintain safe, healthy and livable communities 5.8 Flying Cloud Drive Reconstruction Project Supplemental Agreement 7

............................................................................................ 16 5.9 2019 Seasonal Road Restrictions ....................................................... 17-18 5.10 Professional Services Agreement with Stonebrooke Engineering, Inc. for the Highway 41 Bridge Project ............................................................ 19 5.11 Professional Services Agreement with SRF Consulting Group for the Highway 5/33 Roundabout Project ................................................ 20
Tagged Passions:streets and services

5.12 Resolution of Support to Sponsor Watertown Township's LRIP Project

Application for Quarry Ave ................................................................... 21-23 5.13 Resolution of Support to Submit LRIP

Application for Highway 25 and Highway 20 Intersection ....................................................................... 24-26

Connections: Develop strong public partnerships and connect people to services 5.14 Encore Adult Day Services Donation received

......................................... 27 5.15 Tobacco License for Yayin Gado I, LLC dba Top Ten Liquors ................ 28 5.16 Out of State Travel VSO ........................................................................ 29
Tagged Passions:alcohol, travel, donation, Donation, services, license, and tobacco

Culture: Provide organizational culture fostering accountability to achieve goal and sustain trust/confidence in County government 5.17 Out-of-State

Travel for Land Records Manager ....................................... 30 5.18 Approval of Appointed Position and Authorization to Proceed with Employment Contract................................................................................ 31
Tagged Passions:appointments, travel, contract, employment, manager, and accountability

Finances: Improve the County s financial health and economic profile 5.19 Review Social/ Commissioners Warrants

....................................... NO ATT
Tagged Passions:health, finance, and public safety

4:05 p.m. 6. GROWTH: Manage the challenges and opportunities resulting from growth

Tagged Passions:growth

and development 6.1 Resolution of Support and Approval for Federal INFRA Grant Application for US 212 Expansion

.......................................................................... 32-34
Tagged Passions:grant, expansion, development, and Development

4:20 p.m. 7. CONNECTIONS: Develop strong public partnerships and connect people to

services 7.1 Minnehaha Creek Watershed District Board of Managers Appointment . 35 7.2 Appointment to Board of Adjustment

........................................................ 36
Tagged Passions:appointments, services, watershed, and manager

4:25 p.m. 8. CULTURE: Provide organizational culture fostering accountability to achieve

Tagged Passions:accountability

goal and sustain trust/confidence in County government 8.1 County Administrator s 2018 Annual Performance Evaluation Summary

................................................................................................... 37
Tagged Passions:performance and administrator

4:40 p.m. ADJOURN REGULAR SESSION

4:40 p.m. BOARD REPORTS 1. Chair 2. Board Members 3. Administrator 4. Adjourn

Tagged Passions:administrator

David Hemze

County Administrator

Tagged Passions:administrator

UPCOMING MEETINGS

February 21, 2019 7:00 p.m. Carver County Township Association Meeting American Legion, Waconia February 26, 2019 9:00 a.m. Board Work Session March

5, 2019 9:00 a.m. Board Meeting March 12, 2019 No Board Meeting March 19, 2019 4:00 p.m. Board Meeting March 26, 2019 No Board Work Session

UPCOMING MEETINGS

REGULAR SESSION

February 5, 2019

A Regular Session of the Carver County Board of Commissioners was held in the County

Government Center, Chaska, on February 5, 2019. Chair Randy Maluchnik convened the session at

9:02 a.m.

Members present: Randy Maluchnik, Chair, James Ische, Vice Chair, Gayle Degler and Tom

Workman.

Members absent: Tim Lynch

Degler moved, Workman seconded, to approve the agenda. Motion carried unanimously.

Workman moved, Ische seconded, to approve the minutes of the January 15, 2019, Regular Session.

Motion carried unanimously.

Ische moved, Degler seconded, to approve the following consent agenda items:

Resolution 04-19, County Board Acknowledgment SP 010-596-007 and SP 010-611-013 Carver

Park and Ridge (Bid Package 1) Finalize Contract.

Tagged Passions:rfp, RFP, contract, and parks

Resolution 05-19, Authorizing Settlement of Compensation to Owner for Acquisition of Real

Tagged Passions:compensation and settlement

Property Interests Needed for the Highway 41/18 Project.

Tagged Passions:property

Resolution 06-19, Authorizing Offers of Just Compensation to Owners for Acquisition of Real

Tagged Passions:compensation

Property Interests Needed for Highway 33 Bridge Project for the Replacement for Bridge No. 10503.

Tagged Passions:property

Approved a joint powers agreement with the City of Chaska for the Highway 14/McKnight Road

Tagged Passions:streets

Project, pending finalization of the contract review process.

Tagged Passions:contract

Approved out of state training attendance/presentation for Sheriff s Office.

Tagged Passions:public safety and training

Authorized issuing a permit to MCES to replace a 14 sanitary sewer force main with a 20 sanitary

Tagged Passions:sewer, utility, and Utility

sewer force main and permit the existing 16 force main within the boundary of Lake Waconia

Tagged Passions:sewer, utility, and Utility

Regional Park and authorized Chair to sign the permit.

Tagged Passions:parks

Approved 2019 police service contracts for the Cities of Chanhassen, Carver, Cologne, Hamburg,

Tagged Passions:contract and public safety

Mayer, New Germany, Norwood Young America, Victoria, Waconia and Watertown.

Approved a joint powers agreement with the City of Waconia for an intersection study for the

Highway 10/Waconia Parkway Intersection Project, pending finalization of the contract review

Tagged Passions:contract

process.

Contract with the Department of Human Services pending finalization of the contract review

Tagged Passions:contract and services

process.

1

REGULAR SESSION

February 5, 2019

Resolution 07-19 County Board Acknowledgement 2018 County Wide Pavement Marking Project

(Project 188016, Contract 18-215) Final Payment.

Tagged Passions:contract

Contract with Dr. David Sudduth for psychiatry services.

Tagged Passions:contract and services

Contract with Southwest Metro Intermediate District 288 pending finalization of the contract review

Tagged Passions:contract and Public Transit

process.

Authorized HH S acceptance of 25 donation for Encore Adult Day Services.

Tagged Passions:donation, Donation, and services

Authorized HH S acceptance of 50 donation to Encore Adult Day Services.

Tagged Passions:donation, Donation, and services

Approved Chaska Snow Hawks conducting a raffle in Carver County on March 2, 2019.

Tagged Passions:snow

Resolution 08-19, Defining 2019 Non-Bargaining Compensation.

Tagged Passions:compensation

Approved the updated 2019 rate chart for seasonal, temporary and on-call positions.

Approved professional services agreement with Lockridge Grindal Nauen, pending finalization of

Tagged Passions:services

the contract review process.

Tagged Passions:contract

Approved Public Works purchase of vehicles and equipment from listed vendors.

Tagged Passions:equipment, purchasing, Public Works, and public works

Reviewed January 22, 2019, Community Social Services actions/Commissioners' warrants in the

Tagged Passions:social services, public safety, and services

amount of 1,233,423.12; reviewed January 29, 2019, Community Social Services

Tagged Passions:social services and services

actions/Commissioners' warrants in the amount of 736,959.71 and reviewed February 5, 2019,

Tagged Passions:public safety

Community Social Services actions/Commissioners' warrants in the amount of 346,621.21.

Tagged Passions:social services, public safety, and services

Motion carried unanimously.

Derek Gunderson, Mental Health Committee Chair, appeared before the Board to give the

Tagged Passions:health and mental health

Committee s annual report and pointed out the email sent to the Board that included the report.

Chair Maluchnik acknowledged the receipt of the report and entered it into the public record.

Gunderson noted the increased growth within the County and need for increased funding for

Tagged Passions:funding and growth

services. He acknowledged support for the Steiner Kelting Wellness Facility and suggested pursing

Tagged Passions:facility and services

bonding money set aside for mental health facilities. Gunderson stressed the need for increased

Tagged Passions:health, bond, and mental health

collaboration with other organizations to handle mental health crisis calls. He explained he had been

Tagged Passions:health and mental health

attending presentations within the community and stressed the need to get information out.

He identified the need for participation by those in a positon to make a difference by reducing the

stigma of those suffering from mental illness. He reviewed the areas the Committee would be

Tagged Passions:mental health

focusing on in the next six months that included looking at the Vitals App, housing and putting

Tagged Passions:housing

together a program on mental health.

Tagged Passions:health, program, and mental health

2

REGULAR SESSION

February 5, 2019

The Board thanked Mr. Gunderson for the report and the work of the Committee.

Ische moved, Degler seconded, to open the public hearing for management of the public right of way

Tagged Passions:hearing

ordinance 91-2019. Motion carried unanimously.

Tagged Passions:ordinance

Darin Mielke, Public Works, explained the right of way ordinance was last updated in 2014 and the

Tagged Passions:ordinance, Public Works, and public works

ordinance provides for the management of utilities in road right of ways. He pointed out the updates

Tagged Passions:ordinance, streets, utility, and Utility

in State law that allows for small wireless facilities to be placed on publicly owned structures in

Tagged Passions:wireless and Wireless

public right of ways and the proposed changes puts the County into compliance with State law. He

Tagged Passions:compliance

highlighted the updated terms and definitions and pointed out the new permit requirement to allow

the County the option to partner with utility companies to put in fiber optic cable.

Tagged Passions:utility, Telecommunications, Utility, and telecommunications

Mary Shimshak, Assistant County Attorney, clarified the Ordinance gives the County control of the

Tagged Passions:ordinance and legal

right of way and set reasonable standards.

No public testimony was received.

Workman moved, Ische seconded, to close the public hearing. Motion carried unanimously.

Tagged Passions:hearing

Degler offered the following Resolution, seconded by Workman:

Resolution 09 -19

Resolution to Update Chapter 93 of the Carver County Code of Ordinances By Repealing

Tagged Passions:ordinance

Ordinance 77-2014, Management of the Public Right of Way, and by Adopting

Tagged Passions:ordinance

and Enacting Ordinance 91-2019, Management of the Public Right of Way

Tagged Passions:ordinance

On vote taken, all voted aye.

Summary: The Carver County Board of Commissioners adopted and enacted in Carver County

Chapter 93, Management of the Public Right-of-Way Ordinance No. 91-2019 of the Code of

Tagged Passions:ordinance

Ordinances of the County of Carver, thereby amending and repealing Carver County Chapter 93,

Tagged Passions:ordinance

Management of the Public Right-of-way Ordinance No. 77-2014. The major amendments to the

Tagged Passions:ordinance

ordinance include the:

Tagged Passions:ordinance

Inclusion of new terms that comply with Minnesota Statute Section 237.163, Use and

Regulation of Public Right-of-Way;

Tagged Passions:regulation

Inclusion of new terms governing the use of public rights-of-way by wireless providers;

Tagged Passions:wireless and Wireless

Addition of new terms governing the permitting requirements for small wireless facilities;

Tagged Passions:wireless and Wireless

and

Addition of other definitions from state statutes and administrative rules which increase

clarity.

3

REGULAR SESSION

February 5, 2019

A printed official copy of the ordinance is available for inspection by any person during regular

Tagged Passions:ordinance

business hours at the Office of the County Recorder.

Tagged Passions:business

Tom Vellenga, Public Services Director, requested Board approval for restructuring the

Tagged Passions:services, Public Works, and public works

Environmental Services Department. He indicated he had been working with the Environmental

Tagged Passions:services and environment

Services Manager on a plan to restructure the department. He noted the current number of

Tagged Passions:services and manager

employees reporting to the manager and the new proposal to create a supervisor at the Environmental

Tagged Passions:environment and manager

Center. He explained the new supervisor would supervise 3-4 full time staff, oversee the

Environmental Center and report to the Environmental Services manager. Vellenga indicated the

Tagged Passions:services, environment, and manager

plan would be to post this positon from within and after hire, the previous job would be eliminated.

He noted this would involve an increase in compensation and they have identified the necessary

Tagged Passions:compensation

funds within the professional services budget

Tagged Passions:funding, budget, and services

Workman moved, Degler seconded, to approve the creation of the Environmental Center Supervisor

Tagged Passions:environment

position and to eliminate an Environmental Services positon once that position is filled and related

Tagged Passions:services and environment

budget amendment. Motion carried unanimously.

Tagged Passions:budget

Degler moved, Workman seconded, to go into closed session as provided by Minnesota Statute to

discuss County Administrator Hemze s 2018 performance. Motion carried unanimously.

Tagged Passions:performance and administrator

The Board adjourned the closed session at 10:20 a.m.

Stephen Manweiler, Metropolitan Mosquito Control Director, appeared before the Board to present

Tagged Passions:insect

an overview of the District s operations in 2018. He explained the District provides services to the

Tagged Passions:services

seven county metro area and identified the commissioners serving on their Board. He indicated they

Tagged Passions:Public Transit

focus primarily on a larval control. He pointed out the maximum levy the District could set and

indicated their budget increased 1 .

Tagged Passions:budget

He explained their program is based on biology of a mosquito, nothing there were many species in

Tagged Passions:program and insect

Minnesota. Each species has its own biology and knowing that, allows them to target their

Tagged Passions:grocery

programs. Manweiler reviewed the three mosquito borne diseases and number of cases over the last

Tagged Passions:program and insect

two years. He indicated the District monitors the distribution of ticks within the metro area and

Tagged Passions:Public Transit

provides public education to reduce the risk of transmitted diseases.

Tagged Passions:risk and education

He indicated their plan for 2019 was to manage their budget and expenditures and increase their

Tagged Passions:budget

reserves. Manweiler indicated they would continue to emphasize disease risk reduction services. He

Tagged Passions:risk and services

added they have a sustainability program and as employees retire, they are reviewing job

Tagged Passions:program and sustainability

descriptions.

Manweiler encouraged citizens to contact the District is there is a concern and shared their contact

information.

4

REGULAR SESSION

February 5, 2019

Degler moved, Workman seconded, to adjourn the Regular Session at 10:45 a.m. to go into a work

session on the 2040 comp plan. Motion carried unanimously.

David Hemze

County Administrator

Tagged Passions:administrator

(These proceedings contain summaries of resolutions/claims reviewed. The full text of the

resolutions and claims reviewed are available for public inspection in the office of the county

administrator.)

Tagged Passions:administrator

5

6

Carver County Board of Commissioners Request for Board Action

Agenda Item:

Primary Originating Division/Dept: Public Works Program Delivery Meeting Date:

Tagged Passions:program, Public Works, and public works

Contact: Title: Item Type: Consent

Amount of Time Requested: minutes Presenter: Title:

Attachments: Yes No

Strategic Initiative: Growth: Manage the challenges and opportunities resulting from growth and development

Tagged Passions:strategic, development, Development, and growth

BACKGROUND/JUSTIFICATION:

ACTION REQUESTED:

FISCAL IMPACT: Included in current budget If Other , specify:

Tagged Passions:budget

FTE IMPACT: None

FUNDING County Dollars =

Tagged Passions:funding

Total

Insert additional funding source Related Financial/FTE Comments:

Tagged Passions:funding and finance

Office use only:

RBA 2019-

Joint Powers Agreement with City of Chanhassen for the Arboretum Area Transportation Plan

Tagged Passions:transportation

2/19/2019

Angie Stenson Planner Transportaton, Senior

This is a Joint Powers Agreement with the City of Chanhassen for financial partnership on professional services costs for the Arboretum Area

Transportation Study. The purpose of this project is to provide for short , mid , and long term transportation improvements along Highway 5 and the additional study areas. The primary reason for initiating this study is to help create an implementation plan for projects in this area that are included in the Transportation Tax Plan that was approved in 2017.
Tagged Passions:finance, taxes, Taxes, transportation, and services

The proposed project will include reviewing traffic and design needs, access management, frontage and/or backage road needs, safety, connectivity to

other major highways in the area, bicycle/trail and pedestrian connections, transit needs, stormwater requirements, and environmental screening and documentation.
Tagged Passions:streets, zoning, environment, trails, Bicycles, Pedestrian, bicycles, traffic, and stormwater

Motion to approve a Joint Powers Agreement with City of Chanhassen for the Arboretum Area Transportation Plan pending finalization of the contract

review process.
Tagged Passions:contract and transportation

State MnDOT 399,290.00 City of Victoria 111,800.00

City of Chanhassen 23,957.00

City of Chaska 23,957.00

County Sales Tax 239,575.00

Tagged Passions:sale, taxes, and Taxes

798,579.00

The County agrees to pay 30 and City agrees to pay 3 of the professional services costs. The County has separate JPAs with MnDOT to pay for 50 of the

project cost, the City of Victoria to pay for 14 , and City of Chaska to pay 3 .
Tagged Passions:services

5944

7

Carver County Board of Commissioners Request for Board Action

Agenda Item:

Primary Originating Division/Dept: Public Works Program Delivery Meeting Date:

Tagged Passions:program, Public Works, and public works

Contact: Title: Item Type: Consent

Amount of Time Requested: minutes Presenter: Title:

Attachments: Yes No

Strategic Initiative: Growth: Manage the challenges and opportunities resulting from growth and development

Tagged Passions:strategic, development, Development, and growth

BACKGROUND/JUSTIFICATION:

ACTION REQUESTED:

FISCAL IMPACT: Included in current budget If Other , specify:

Tagged Passions:budget

FTE IMPACT: None

FUNDING County Dollars =

Tagged Passions:funding

Total

Insert additional funding source Related Financial/FTE Comments:

Tagged Passions:funding and finance

Office use only:

RBA 2019-

Joint Powers Agreement with City of Chaska for the Arboretum Area Transportation Plan

Tagged Passions:transportation

2/19/2019

Angie Stenson Planner Transportaton, Senior

This is a Joint Powers Agreement with the City of Chaska for financial partnership on professional services costs for the Arboretum Area

Transportation Study. The purpose of this project is to provide for short , mid , and long term transportation improvements along Highway 5 and the additional study areas. The primary reason for initiating this study is to help create an implementation plan for projects in this area that are included in the Transportation Tax Plan that was approved in 2017.
Tagged Passions:finance, taxes, Taxes, transportation, and services

The proposed project will include reviewing traffic and design needs, access management, frontage and/or backage road needs, safety, connectivity to

other major highways in the area, bicycle/trail and pedestrian connections, transit needs, stormwater requirements, and environmental screening and documentation.
Tagged Passions:streets, zoning, environment, trails, Bicycles, Pedestrian, bicycles, traffic, and stormwater

Motion to approve a Joint Powers Agreement with the City of Chaska for the Arboretum Area Transportation Plan pending finalization of the contract

review process.
Tagged Passions:contract and transportation

State MnDOT 399,290.00 City of Victoria 111,800.00

City of Chanhassen 23,957.00

City of Chaska 23,957.00

County Sales Tax 239,575.00

Tagged Passions:sale, taxes, and Taxes

798,579.00

The County agrees to pay 30 and City agrees to pay 3 of the professional services costs. The County has separate JPAs with MnDOT to pay for 50 of the

project cost, the City of Victoria to pay for 14 , and City of Chanhassen to pay 3 .
Tagged Passions:services

5946

8

Carver County Board of Commissioners Request for Board Action

Agenda Item:

Primary Originating Division/Dept: Public Works Program Delivery Meeting Date:

Tagged Passions:program, Public Works, and public works

Contact: Title: Item Type: Consent

Amount of Time Requested: minutes Presenter: Title:

Attachments: Yes No

Strategic Initiative: Growth: Manage the challenges and opportunities resulting from growth and development

Tagged Passions:strategic, development, Development, and growth

BACKGROUND/JUSTIFICATION:


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