The Person County Board of Commissioners established a 10-minute segment which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been scheduled. The time will be divided equally among those wishing to comment. It is requested that any person who wishes to address the Board, register with the Clerk to the Board prior to the meeting.
The Board of Commissioners for the County of Person, North Carolina, met in regular session on Tuesday, February 19, 2019 at 9:00am in the
Commissioners meeting room in the Person County Office Building.
Chairman Newell called the meeting to order. Commissioner Clayton offered an invocation and Commissioner Puryear led the group in the Pledge of
Allegiance. Vice Chairman Jeffers was absent due to medical reasons.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: Commissioner Clayton requested the item on the agenda for an Appointment to the Economic Development
Commission be postponed to the next meeting so that Vice Chairman Jeffers could participate in the discussion. Commissioner Puryear requested that the applicants be notified for an informal interview. It was the consensus to conduct brief, informal interviews with the applicants seeking appointment on the Economic Development Commission at 8:30am on March 18, 2019, prior to the Board s regular scheduled meeting at 9:00am.
Development Suitability Maps - The County adopted the Person County Farmland Preservation Plan in June 2016. One of the recommendations of the plan
was to produce a farmland and land development suitability map to help residents and officials to identify lands for development, preservation, and agricultural uses. Staff utilized a ranking system to identify potential zones for agriculture, conservation and development in the County. The GIS Department staff was then able to compile all of the data on three separate interactive maps for each of the areas of study. These maps will be available to the public through the GIS website for citizens to use for land use research.
NC Wildlife Resources Commission grant Person County received a grant in the spring of 2017 from the North Carolina Wildlife Resource Commission s
Partner for Green Growth in order to study the natural habitat along a corridor extending from downtown Roxboro south to Durham County. Ten residents in the corridor volunteered to have their parcels (covering 1,060 acres) surveyed to identify different types of wildlife and vegetation. The Person County GIS Department then used the data to create an interactive web map detailing the findings. As part of the grant requirement, four public information and input sessions were hosted and 129 interested residents, business owners, county staff and conservation professionals attended. The recommendations from the document include adopting new conservation easements, developing a new Comprehensive Conservation Plan and amending the Planning Ordinance and Subdivision Regulation s to better protect the county s natural resources.
Mr. Jones stated the schedule of values, as being developed, would change numerous times before it is officially presented to the Board of
Commissioners for approval and that would follow a public inspection period of 30 days.
Commissioner Powell asked why the reappraisal process was not recommended before the 8 year threshold to which Mr. Jones said it is a costly process;
he added that he watches the market noting currently the property values are under market by six percent. Mr. Jones further noted that should the property values be over/under the market by 10 or greater that he would suggest a reappraisal earlier than the 8 year mark.
better support County employees, she presented three policies for the Board s feedback and review. Ms. York recalled in the summer of 2018, staff
surveyed our workforce regarding leadership, morale, and overall support of employees within county departments. The policy changes before the Board are a result of the employee responses to this survey.
1. Volunteer Leave Policy: This is a brand new policy, modeled after similar policies found in place with local governments. Under this policy,
employees will be granted a new bank of leave, up to 24 hours annually to be used for volunteer time to support nonprofits and educational institutions. At the discretion of the supervisor and department director, requests for leave must be submitted via the Volunteer Leave Request Form for approval. Ms. York stated there is to be no additional financial impact for the department granting this request. Hours worked can be verified by the county with the recipient organization and abuse of leave is subject to disciplinary action. The volunteer leave does not accrue and does not pay-out upon separation from employment. This policy becomes effective July 1, 2019.
2. Alternative Work Schedule Policy: This policy seeks to formalize the process and options for employee work schedules. At the discretion of
supervisors and department directors, employees may be able to utilize either a compressed work schedule or a flexible work schedule if conducive to the operations of their department. There are no financial impacts with this policy and an Alternative Work Schedule Agreement Form must be completed for any consistent adjustments to employees standard working schedule. This policy is not for a temporary schedule but a consistent alternative work schedule, as approved by the supervisors and departmental directors. New County employees that are on probationary status are not eligible for the Alternative Work Schedule. This policy becomes effective March 1, 2019.
3. Parental Leave: Parental Leave is new language to be included in the County Personnel Policy allowing regular, full-time employees who are new
parents through either birth or adoption who intend to return to full-time employment status with the County, 30 days of paid parental leave. This leave will run concurrent with Family Medical Leave and will begin on the first day out. A doctor s note is required to utilize this leave. There is a financial impact to this change, based on the number of employees taking FMLA for birth or adoption and using an average salary, we estimate an annual impact of approximately 50,000. This addition to the Personnel Policy becomes effective July 1, 2019.
Receipt of contribution from Senior Center for repairing Wellness Gym equipment ( 7,792); receipt of insurance claims for vehicle damage in the
Sheriff's department ( 5,473); receipt of donation to Mayo Park ( 1,000); receipt of donation to Recreation ( 1,500); receipt of donation to Kirby Theater ( 1,025); receipt of Maternal Health Grant in Health department ( 20,757); appropriate DSS fund balance for Crisis Intervention services ( 5,000); receipt of LIEP intergovernmental revenues for DSS ( 64,239); appropriate fund balance in Fleet Fund ( 33,623) and transfer along with remaining capital outlay vehicle funds ( 20,563) to Person Industries for purchase of new truck; appropriate fund balance in Person Industries ( 22,000) and increase transfer from General Fund ( 54,186) for new truck purchase.
RESOLUTION FOR TEMPORARY REMOVAL OF ORIGINAL DEED BOOK
FOR INCLUSION IN THE MINUTES OF THE PERSON COUNTY BOARD OF COUNTY COMMISSIONERS MEETING OF MARCH 18, 2019. BE IT RESOLVED that, Tonya R. Wilson,
Person County Register of Deeds, has, under Chapter 132.7 of the North Carolina General Statues, contracted with Kofile Technologies for the restoration of Volume 36 of the original Deed records of Person County; AND WHREAS, the only way for this historic record to be restored is the removal of the book from the public records of Person County and shipped to Kofile Technologies, insured, and with the understanding that Volume 36 will be restored by encapsulating the said pages of Volume 36 into archive accepted overlay; AND WHEREAS, the cost of said deacidification and encapsulation will run approximately 3,920.00 and will be borne by monies presently allotted in the budget of the office of the Register of Deeds; NOW, THEREFORE, it is the request of the Register of Deeds Tonya R. Wilson that this Volume be mailed to Kofile Technologies for presentation and, upon completion of the preservation of the volume, that Kofile Technologies will return said volume to the Person County Register of Deeds. This the 18th day of March, 2019.
Summary of Information: Since the Person County Board of Commissioners is the Governing Board for Person Area Transportation System and the
Transportation Advisory Board (TAB) only serves in an advisory capacity, it is required by NCDOT for the Board of Commissioners to approve the TAB By-laws. These were last updated in 2010. The TAB approved these By-laws at its March 6th, 2019 meeting and the TAB chairperson will sign following approval by the Commissioners.
2) Terms and Replacements At-large members of the Person Area Transportation System Transportation Advisory Board shall serve a three-year term, with
no maximum term limit. Agency representatives may reapply to continue to serve on the board in the agency s capacity at the end of their term. Person Area Transportation System encourages the rotation of representatives from various agencies, but does not discourage the continuous participation of representatives, if adequate alternatives are not identified. When the County Commissioner appointed to the board ceases to be a County Commissioner for any reason, his or her appointment as a member of the board shall also cease and the Board of Commissioners, during its next meeting shall appoint another Commissioner to the transportation advisory board.
4) Attendance a) Any member of the Board who accumulates more than three consecutive unapproved absences in a 12-month period shall lose his/her
status as a member of the board and shall be replaced by the Person County Board of Commissioners. Absences due to illness, death of an immediate family member or previously scheduled event shall be considered approved absences if notified 24 hours before the scheduled meeting. Following the second consecutive absence, the member will be notified in writing of the attendance policy by the staff liaison.
Article IV: Regular Meetings 1) Dates and Locations a) Regular meetings of the Person Area Transportation System Transportation Advisory Board will
be held quarterly. Regular meetings are held at the Person Area Transportation System offices on the first Wednesday of the last month in each quarter at 4:00pm. The board will determine the dates for the following calendar year at the last meeting of the previous calendar year.
c) The secretary will also be responsible for posting the official minutes on the county website.
Article VI: Committees The Person Area Transportation System Advisory Board may designate committees, as it shall determine. Minutes must be taken at
each committee meeting and will be filed with the official board minutes. Committee minutes must be turned into the secretary by the following scheduled board meeting. Reports from each committee shall be given to the full membership of the board.
Article VIII. Conflict of Interest Members of the Transportation Advisory Board shall not advise or recommend to staff of the transportation
system/authority or its governing body, any actions that would result in personal or financial gain for the member or his/her family or relatives, or in which the member s interest conflict or could be construed to conflict with those of the transportation system/authority. Each member must sign a Conflict of Interest form annually.
Article IX: Amendments These by-laws may be adopted, altered, or appealed by the affirmative votes of a majority of the Board of Commissioners in
office at any regular or special meeting of the board, but only if the notice of such meeting contained a copy or an accurate summary and explanation of the proposed by-laws amendment, alteration, or repeal as the case may be.
Adopted on the 18th day of March 2019.
__________________________________ David B. Newell, Sr., Chairman
Person County Board of Commissioners
__________________________________ Brenda B. Reaves, NCCCC, MMC
Summary of Information: Per FTA NCDOT requirements, the following policies below are required for transit systems. These policies were last updated
in September 2010 by the board. These policies have been updated to reflect the current standards and the current procedures of PATS. Below is a list of policies: a) Charter Services Policy b) Grants Financial Management Policy c) Procurement Policy d) Continuity of Operations Plan e) Soliciting Public Comment Policy f) Record Control and Retention Policy