NC - Person: COUNTY BOARD OF COMMISSIONERS

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COUNTY BOARD OF COMMISSIONERS

PERSON COUNTY BOARD OF COUNTY COMMISSIONERS

MEETING AGENDA 304 South Morgan Street, Room 215

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Roxboro, NC 27573-5245 336-597-1720

Fax 336-599-1609

March 18, 2019 (Meeting to be held in the County Office Building Auditorium)

8.30am CALL TO ORDER .. Chairman Newell ITEM 1 Appointment to Economic Development Commission following Informal Interviews with Applicants .

Chairman Newell Recess meeting (if prior to 9:00am) until regular scheduled meeting at 9:00am
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****************** 9:00am CALL TO ORDER .. Chairman Newell INVOCATION PLEDGE OF ALLEGIANCE DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA RECOGNITION OF

LOCAL GOVERNMENT DAY .. Welcome Introductions ITEM 2 RECOGNITION Resolution of Appreciation Chairman Newell
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Person County Retiree, Garrey Martin

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INFORMAL COMMENTS

The Person County Board of Commissioners established a 10-minute segment which is open for informal comments and/or questions from citizens of this

county on issues, other than those issues for which a public hearing has been scheduled. The time will be divided equally among those wishing to comment. It is requested that any person who wishes to address the Board, register with the Clerk to the Board prior to the meeting.
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ITEM 3 DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA

A. Approval of Minutes of February 19, 2019, B. Budget Amendment 15, C. Resolution for Temporary Removal of Original Deed Book 36, D. Approve Person

Area Transportation System Transportation Advisory
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Board By-Laws, E. Update Person Area Transportation System Policies as required by the FTA

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and NCDOT: a. Charter Services Policy, b. Grants Financial Management Policy, c. Procurement Policy, d. Continuity of Operations Plan, e. Soliciting

Public Comment Policy, f. Record Control and Retention Policy
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F. Tax Adjustments for March 2019 a. Tax Releases b. NC Vehicle Tax System pending refunds

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NEW BUSINESS:

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ITEM 4 FY18 Mental Health Refund .. Sybil Tate

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ITEM 5 Approve the Person Area Transportation System Vehicle Advertising Agreement and Policy . Glen LaBar

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ITEM 6 Mobile Device Policy for Person County Government Employees Heidi York

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ITEM 7 Consideration to change the location of the April 15, 2019 regular-scheduled Board meeting .. Heidi York

ITEM 8 EV Charging Station Sybil Tate

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ITEM 9 Strategic Plan Worksession 1 . Sybil Tate

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CHAIRMAN S REPORT

MANAGER S REPORT

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COMMISSIONER REPORTS/COMMENTS

RECESS the March 18, 2019 meeting until 6:00pm on April 1, 2019 for the purpose of holding its Strategic Plan Worksession 2 prior to the 7:00pm

regular scheduled Board meeting.
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Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board.

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AGENDA ABSTRACT

Meeting Date: March 18, 2019

Agenda Title: Appointment to Economic Development Commission following Informal Interviews with Applicants

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Summary of Information: Conduct the informal interviews with the interested citizen applicants for the one-seat for a minority representative on the

Economic Development Commission.
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Interested citizen applicants:

1) Zakiya James 2) Peter Baker 3) Glenn Martin 4) Keisha Davis 5) Kenneth Perry

Recommended Action: Nominate and appoint as deemed appropriate for a term that is effective immediately and will expire on June 30, 2022.

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Submitted By: Brenda B. Reaves, Clerk to the Board

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RESOLUTION OF APPRECIATION

WHEREAS, Garrey Martin has served the people of Person County during his tenure working for Person County Emergency Medical Services as an Emergency

Medical Paramedic; and
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WHEREAS, Garrey Martin has served the citizens of Person County with honor, integrity, sincerity and dedication, providing accurate, concise services

for nineteen years, April 2000 February 2019; and
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WHEREAS, Garrey Martin has earned the respect and admiration of all who have known him and worked with him throughout his career; and

WHEREAS, the County of Person recognizes the many contributions Garrey Martin has made to the County and offers him sincere best wishes for his

retirement.
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NOW, THEREFORE, I, David Newell, Sr., Chairman of the Person County Board of Commissioners, do hereby extend this Resolution of Appreciation to

Garrey Martin for continually striving to make Roxboro and Person County a better place to live and work.

Adopted this, the 18th day of March 2019.

____________________________________ David Newell, Sr., Chairman Person County Board of Commissioners

Attest:

____________________________________ Brenda B. Reaves, MMC, NCCCC Clerk to the Board

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February 19, 2019 1

PERSON COUNTY BOARD OF COMMISSIONERS FEBRUARY 19, 2019 MEMBERS PRESENT OTHERS PRESENT David B. Newell, Sr. Heidi York, County Manager Gordon Powell

C. Ronald Aycock, County Attorney Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board Kyle W. Puryear B. Ray Jeffers - ABSENT
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The Board of Commissioners for the County of Person, North Carolina, met in regular session on Tuesday, February 19, 2019 at 9:00am in the

Commissioners meeting room in the Person County Office Building.

Chairman Newell called the meeting to order. Commissioner Clayton offered an invocation and Commissioner Puryear led the group in the Pledge of

Allegiance. Vice Chairman Jeffers was absent due to medical reasons.

DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: Commissioner Clayton requested the item on the agenda for an Appointment to the Economic Development

Commission be postponed to the next meeting so that Vice Chairman Jeffers could participate in the discussion. Commissioner Puryear requested that the applicants be notified for an informal interview. It was the consensus to conduct brief, informal interviews with the applicants seeking appointment on the Economic Development Commission at 8:30am on March 18, 2019, prior to the Board s regular scheduled meeting at 9:00am.
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A motion was made by Chairman Newell and carried 4-0 to approve the agenda, as adjusted, by moving the item for Appointment to Economic Development

Commission to the March 18, 2019 agenda.
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INFORMAL COMMENTS: There were no comments from the public.

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February 19, 2019 2

DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA: A motion was made by Commissioner Puryear and carried 4-0 to approve the Consent Agenda with the

following items:

A. Approval of Minutes of January 7, 2019, B. Approval of Minutes of January 22, 2019, C. Approval of Minutes of February 4, 2019, D. Budget

Amendment 14 E. Tax Adjustments for February 2019
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a. Tax Releases b. NC Vehicle Tax System pending refunds

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NEW BUSINESS:

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RESOLUTION SUPPORTING LOCAL CONTROL OF SCHOOL CALENDARS:

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Dr. Rodney Peterson, Person County Schools Superintendent requested the Board of Commissioners to adopt a Resolution Supporting Local Control of

School Calendars. He said the Board of Education adopted the same resolution a week earlier and noted that Representative Yarborough would support filing a bill for local control of school calendars.
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A motion was made by Commissioner Clayton and carried 4-0 to adopt a

Resolution Supporting Local Control of School Calendars.

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NEW LAND USE TOOLS AND SERVICES FOR CITIZENS: Planning Director, Lori Oakley stated the Planning Department worked with GIS,

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Cooperative Extension, Soil and Water, and Economic Development over the past year to create three Development Suitability Maps that will be

beneficial to citizens. These departments also teamed up to implement the NC Wildlife Resources grant that the County received in 2017.
Tagged Passions:grant, economic development, utility, development, Utility, water, and Development

Development Suitability Maps - The County adopted the Person County Farmland Preservation Plan in June 2016. One of the recommendations of the plan

was to produce a farmland and land development suitability map to help residents and officials to identify lands for development, preservation, and agricultural uses. Staff utilized a ranking system to identify potential zones for agriculture, conservation and development in the County. The GIS Department staff was then able to compile all of the data on three separate interactive maps for each of the areas of study. These maps will be available to the public through the GIS website for citizens to use for land use research.
Tagged Passions:agriculture, GIS, development, Conservation, Development, and preservation

NC Wildlife Resources Commission grant Person County received a grant in the spring of 2017 from the North Carolina Wildlife Resource Commission s

Partner for Green Growth in order to study the natural habitat along a corridor extending from downtown Roxboro south to Durham County. Ten residents in the corridor volunteered to have their parcels (covering 1,060 acres) surveyed to identify different types of wildlife and vegetation. The Person County GIS Department then used the data to create an interactive web map detailing the findings. As part of the grant requirement, four public information and input sessions were hosted and 129 interested residents, business owners, county staff and conservation professionals attended. The recommendations from the document include adopting new conservation easements, developing a new Comprehensive Conservation Plan and amending the Planning Ordinance and Subdivision Regulation s to better protect the county s natural resources.
Tagged Passions:regulation, planning, grant, ordinance, business, boards and commissions, GIS, downtown, subdivision, Conservation, property, corridor, volunteer, growth, and easement

Ms. Oakley guided the discussion with the following presentation:

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Mr. Paul Westfall, Cooperative Extension Director, Ms. Nancy McCormick with Soil and Water and Ms. Sherry Wilborn represented Economic Development as

each of the suitability maps were illustrated on the screen.
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Ms. Oakley continued her presentation highlighting the Green Grown Toolbox.

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Ms. Sallie Vaughn, GIS Manager used the survey work data to create an interactive web map detailing the findings and illustrated the tools available

on the screen. The Board stated the new web maps were information and an excellent tool for education.
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CONSIDERATION OF CONTRACT FOR 2021 REAPPRAISAL SERVICES: Tax Administrator, Russell Jones stated North Carolina General Statutes require

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counties to conduct a county-wide reappraisal at least every 8 years. Since Person County s last reappraisal was conducted for 2013, the next

scheduled reappraisal will be 2021. Mr. Jones said this is a project that normally takes just under 2 years, and therefore his office would need to start on this project soon.

Mr. Jones noted in order to best negotiate a contract for this service, Mr. Phillip Christy, Tax Appraiser issued an RFP (Request for Proposal) for

the 2021 Reappraisal. The RFP was mailed to all 16 approved reappraisal vendors, as certified by the North Carolina Department of Revenue. This mailing generated 6 proposals.
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The RFP criteria that was considered by the Tax Administrator, Tax Appraisal and the Field Appraiser during the selection process was:

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1. Clarity of Proposal. 2. Firm s understanding of the project objectives. 3. Firm s recommended approach to the project, including Firm s

demonstrated

ability to conduct reappraisal program services within North Carolina. 4. Qualifications of principal(s) to perform the work and the level of

involvement
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in the project. 5. Qualifications of project manager, supervisor, and key personnel assigned to

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the project. 6. Firm s knowledge and demonstrated experience specifically with reappraisal

programs within North Carolina. 7. Firm s familiarity with North Carolina statutes and other laws relating to

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reappraisal programs. 8. Firm s ability to perform the project based on the successful completion of

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similarly sized projects with similar project scope. 9. Proof of like projects that were completed on time and at or under budget.

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After careful examination of the RFPs received, and using the criteria above, staff

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unanimously selected Pearson's Appraisal Service Incorporated. After selection, Mr. Jones stated they proceeded to negotiate the a service contract

for the Board s consideration. He asked the Board to authorize approve the contract as presented with Pearson's Appraisal Service Incorporated, if appropriate.
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Commissioner Puryear requested that the Board of Commissioners be involved with the reappraisal process as the schedule of values was being developed

as this is the tool to appraise every parcel at market value; his request was for a better understanding especially as some of the commissioners act as the board of equalization and review.
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Mr. Jones stated the schedule of values, as being developed, would change numerous times before it is officially presented to the Board of

Commissioners for approval and that would follow a public inspection period of 30 days.

Commissioner Powell asked why the reappraisal process was not recommended before the 8 year threshold to which Mr. Jones said it is a costly process;

he added that he watches the market noting currently the property values are under market by six percent. Mr. Jones further noted that should the property values be over/under the market by 10 or greater that he would suggest a reappraisal earlier than the 8 year mark.
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Mr. Jones stated the contract with Pearson s Appraisal Service Incorporated had been reviewed by the County Attorney; the funding for the contract

had been set aside noting the cost was 467,500.
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A motion was made by Commissioner Clayton and carried 4-0 to approve the contract as presented with Pearson s Appraisal Service Incorporated.

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POLICY UPDATES FOR PERSON COUNTY GOVERNMENT EMPLOYEES: County Manager, Heidi York said in an effort to improve our organization and

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better support County employees, she presented three policies for the Board s feedback and review. Ms. York recalled in the summer of 2018, staff

surveyed our workforce regarding leadership, morale, and overall support of employees within county departments. The policy changes before the Board are a result of the employee responses to this survey.
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1. Volunteer Leave Policy: This is a brand new policy, modeled after similar policies found in place with local governments. Under this policy,

employees will be granted a new bank of leave, up to 24 hours annually to be used for volunteer time to support nonprofits and educational institutions. At the discretion of the supervisor and department director, requests for leave must be submitted via the Volunteer Leave Request Form for approval. Ms. York stated there is to be no additional financial impact for the department granting this request. Hours worked can be verified by the county with the recipient organization and abuse of leave is subject to disciplinary action. The volunteer leave does not accrue and does not pay-out upon separation from employment. This policy becomes effective July 1, 2019.
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2. Alternative Work Schedule Policy: This policy seeks to formalize the process and options for employee work schedules. At the discretion of

supervisors and department directors, employees may be able to utilize either a compressed work schedule or a flexible work schedule if conducive to the operations of their department. There are no financial impacts with this policy and an Alternative Work Schedule Agreement Form must be completed for any consistent adjustments to employees standard working schedule. This policy is not for a temporary schedule but a consistent alternative work schedule, as approved by the supervisors and departmental directors. New County employees that are on probationary status are not eligible for the Alternative Work Schedule. This policy becomes effective March 1, 2019.
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3. Parental Leave: Parental Leave is new language to be included in the County Personnel Policy allowing regular, full-time employees who are new

parents through either birth or adoption who intend to return to full-time employment status with the County, 30 days of paid parental leave. This leave will run concurrent with Family Medical Leave and will begin on the first day out. A doctor s note is required to utilize this leave. There is a financial impact to this change, based on the number of employees taking FMLA for birth or adoption and using an average salary, we estimate an annual impact of approximately 50,000. This addition to the Personnel Policy becomes effective July 1, 2019.
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Additionally, Ms. York noted that the Board would receive information at its next meeting related to the transition from a cell phone stipend to

county-owned cell phones for employees which will have a financial impact in the upcoming budget.
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CHAIRMAN S REPORT: Chairman Newell had no report.

MANAGER S REPORT: County Manager, Heidi York had no report.

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COMMISSIONER REPORT/COMMENTS:

Commissioner Clayton commented he read an article whereby Vance County is implementing payment to fire department personnel.

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In addition, Commissioner Clayton reported Ms. Pat Hill, a resident near the landfill

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was not able to receive a signal from the LightLeap equipment on the tower due to the amount of landfill garbage is so high and blocking the signal.

Commissioner Clayton advocated that Republic provide some remedy for this issue.
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There was no report from Commissioners Puryear and Powell.

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RECESS: A motion was made by Vice Chairman Powell and carried 4-0 to recess the

meeting at 10:14am until 8:30am on March 18, 2019 for the purpose of conducting informal interview with the applicants seeking appointment on the

Economic Development Commission.
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_____________________________ ______________________________ Brenda B. Reaves David B. Newell, Sr. Clerk to the Board Chairman

(Draft Board minutes are subject to Board approval).

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3/18/2019

Dept./Acct No. Department Name Amount Incr / (Decr)

EXPENDITURES General Fund General Government (12,771) Public Safety 5,473 Human Services 89,996 Culture and Recreation 3,525 Transfers to Other Funds

54,186
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REVENUES General Fund Intergovernmental 84,996 Other Revenues 16,790 Fund Balance Appropriation 38,623

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EXPENDITURES Person Industries Community Rehab Prog Services 45,712 Material Recovery Facility 30,474

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REVENUES Person Industries Transfer from Other Funds 54,186 Fund Balance Appropriation 22,000

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Explanation:

BUDGET AMENDMENT

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Receipt of contribution from Senior Center for repairing Wellness Gym equipment ( 7,792); receipt of insurance claims for vehicle damage in the

Sheriff's department ( 5,473); receipt of donation to Mayo Park ( 1,000); receipt of donation to Recreation ( 1,500); receipt of donation to Kirby Theater ( 1,025); receipt of Maternal Health Grant in Health department ( 20,757); appropriate DSS fund balance for Crisis Intervention services ( 5,000); receipt of LIEP intergovernmental revenues for DSS ( 64,239); appropriate fund balance in Fleet Fund ( 33,623) and transfer along with remaining capital outlay vehicle funds ( 20,563) to Person Industries for purchase of new truck; appropriate fund balance in Person Industries ( 22,000) and increase transfer from General Fund ( 54,186) for new truck purchase.
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BA-1533

NORTH CAROLINA PERSON COUNTY

RESOLUTION FOR TEMPORARY REMOVAL OF ORIGINAL DEED BOOK

FOR INCLUSION IN THE MINUTES OF THE PERSON COUNTY BOARD OF COUNTY COMMISSIONERS MEETING OF MARCH 18, 2019. BE IT RESOLVED that, Tonya R. Wilson,

Person County Register of Deeds, has, under Chapter 132.7 of the North Carolina General Statues, contracted with Kofile Technologies for the restoration of Volume 36 of the original Deed records of Person County; AND WHREAS, the only way for this historic record to be restored is the removal of the book from the public records of Person County and shipped to Kofile Technologies, insured, and with the understanding that Volume 36 will be restored by encapsulating the said pages of Volume 36 into archive accepted overlay; AND WHEREAS, the cost of said deacidification and encapsulation will run approximately 3,920.00 and will be borne by monies presently allotted in the budget of the office of the Register of Deeds; NOW, THEREFORE, it is the request of the Register of Deeds Tonya R. Wilson that this Volume be mailed to Kofile Technologies for presentation and, upon completion of the preservation of the volume, that Kofile Technologies will return said volume to the Person County Register of Deeds. This the 18th day of March, 2019.
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Tonya R. Wilson, Person County Register of Deeds

David B. Newell, Sr., Chairman, Person County Board of County Commissioners

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AGENDA ABSTRACT

Meeting Date: March 18, 2019

Agenda Title: Approve Person Area Transportation System Transportation Advisory Board By-Laws

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Summary of Information: Since the Person County Board of Commissioners is the Governing Board for Person Area Transportation System and the

Transportation Advisory Board (TAB) only serves in an advisory capacity, it is required by NCDOT for the Board of Commissioners to approve the TAB By-laws. These were last updated in 2010. The TAB approved these By-laws at its March 6th, 2019 meeting and the TAB chairperson will sign following approval by the Commissioners.
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Recommended Action: Adopt the updated TAB By-Laws, as presented.

Submitted By: Glen LaBar Jr. Public Transportation Director

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Person Area Transportation System Transportation Advisory Board By-Laws

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Article I: Name The name of this board shall be the Person Area Transportation System Transportation Advisory Board (TAB).

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Article II: Powers and Responsibilities The TAB serves in an advisory capacity only. The board shall perform the following duties or be responsible

for the following functions:

1. Serve as a liaison between the residents of Person County and the county government concerning transportation issues.

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2. Serve as the advisory body to Person Area Transportation System in operations of transportation services for Person County.

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3. Make policy recommendations to the Person Area Transportation System and Person County Board of Commissioners on the transportation needs of

Person County citizens regarding all public transportation matters including proposed routes, service changes, ridership policies, fare structures, funding and budgets.
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4. Reviews public transportation services, projects and funding to ensure that they are being fairly and equitably distributed to residents of the

community served.
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5. Work to stimulate and promote needed transportation services and programs for Person County residents.

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6. Assist public, private and voluntary agencies in providing transportation services for their clients.

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7. Assist in the development and update of the Person Area Transportation System future plans for transportation services.

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8. Disseminates information and holds forums to solicit public input. 9. Promotes support for and utilization of transit services in the

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community. 10. Perform other functions and responsibilities as requested or

prescribed by the Person County Board of Commissioners.

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Article III: Composition 1) Number and Qualifications The Person Area Transportation System Transportation Advisory Board is composed of a total of

13 representatives from different human services agencies and other related community members who represent various consumer groups.
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Below is the list of representatives and agencies that the board is composed of: Person County Commissioner Person County Social Services Person

Industries Person County Senior Center Person County Health Department Person County Economic Development School System (PCS or PCC)
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Medical Related Service (Hospital, dialysis center, doctor s office or clinic)

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Private Industry within Person County Citizen (2) EOC Manager (permanent) RPO Director or designee (permanent)

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The Public Transportation Director shall serve as the staff liaison on the Transportation Advisory Board.

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2) Terms and Replacements At-large members of the Person Area Transportation System Transportation Advisory Board shall serve a three-year term, with

no maximum term limit. Agency representatives may reapply to continue to serve on the board in the agency s capacity at the end of their term. Person Area Transportation System encourages the rotation of representatives from various agencies, but does not discourage the continuous participation of representatives, if adequate alternatives are not identified. When the County Commissioner appointed to the board ceases to be a County Commissioner for any reason, his or her appointment as a member of the board shall also cease and the Board of Commissioners, during its next meeting shall appoint another Commissioner to the transportation advisory board.
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3) Vacancies The Person County Board of Commissioners shall fill vacancies on the Person Area Transportation System Transportation Advisory Board.

The person appointed shall serve for the unexpired portion of the term.
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4) Attendance a) Any member of the Board who accumulates more than three consecutive unapproved absences in a 12-month period shall lose his/her

status as a member of the board and shall be replaced by the Person County Board of Commissioners. Absences due to illness, death of an immediate family member or previously scheduled event shall be considered approved absences if notified 24 hours before the scheduled meeting. Following the second consecutive absence, the member will be notified in writing of the attendance policy by the staff liaison.
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b) The County s Authorizing Official or designee must attend a minimum of one meeting per year.

5) Orientation New Board Members shall receive orientation and a TAB member manual to educate them regarding the nature and purpose of the

Transportation Advisory Board, the role of the transportation system and their roles and responsibilities as Board Members.
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6) Compensation Transportation Advisory Board members will serve without compensation.

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Article IV: Regular Meetings 1) Dates and Locations a) Regular meetings of the Person Area Transportation System Transportation Advisory Board will

be held quarterly. Regular meetings are held at the Person Area Transportation System offices on the first Wednesday of the last month in each quarter at 4:00pm. The board will determine the dates for the following calendar year at the last meeting of the previous calendar year.
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b) The Chairperson or Public Transportation Director may call special meetings of the Person Area Transportation System Transportation Advisory Board

as deemed necessary to carry out of the duties of the board.
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c) Board agenda package will be provided to the board members a minimum of five working days in advance of the meeting date.

d) Public notice of all meetings will be provided in compliance with NC G.S. 14-318.12.

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2) Quorum A majority of the board then in office shall constitute a quorum for the transaction of business for any meeting of the board.

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Article V: Officers 1) Number and Title The principle officers of the Person Area Transportation System Transportation Advisory Board shall be a

chairperson, vice-chairperson and secretary.
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2) Election a) The board shall elect the chairperson and vice-chairperson for a term of one year at its first meeting in the Person County fiscal

year. Consecutive terms may be served.
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b) The Public Transportation Director will serve as the secretary for the board.

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3) Chairperson The chairperson shall preside at all meetings of the board and shall represent the board in approved activities on its behalf. The

chairperson will also be responsible for scheduling and submitting notices of all meeting to the membership of the board.

4) Vice-Chairperson The vice-chairperson shall perform the duties of the chairperson in his/her absence.

5) Secretary a) The secretary shall record and keep file of the minutes of all board meeting.

b) The secretary will also be responsible for posting public notices of the scheduled meeting dates in the newspaper, website and social media

outlets.
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c) The secretary will also be responsible for posting the official minutes on the county website.

Article VI: Committees The Person Area Transportation System Advisory Board may designate committees, as it shall determine. Minutes must be taken at

each committee meeting and will be filed with the official board minutes. Committee minutes must be turned into the secretary by the following scheduled board meeting. Reports from each committee shall be given to the full membership of the board.
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Article VII: Rules of Order At all meeting of the board and of such committees as may be established, the latest edition of Robert s Rules of Order

shall govern procedure and as modified by rules of the board.
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Article VIII. Conflict of Interest Members of the Transportation Advisory Board shall not advise or recommend to staff of the transportation

system/authority or its governing body, any actions that would result in personal or financial gain for the member or his/her family or relatives, or in which the member s interest conflict or could be construed to conflict with those of the transportation system/authority. Each member must sign a Conflict of Interest form annually.
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Article VIII: Board of Commissioners The Person County Board of Commissioners may direct the Transportation Advisory Board regarding matters relating

to it and may over-rule or re- direct actions of the Transportation Advisory Board.
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Article IX: Amendments These by-laws may be adopted, altered, or appealed by the affirmative votes of a majority of the Board of Commissioners in

office at any regular or special meeting of the board, but only if the notice of such meeting contained a copy or an accurate summary and explanation of the proposed by-laws amendment, alteration, or repeal as the case may be.

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Adopted on the 18th day of March 2019.

__________________________________ David B. Newell, Sr., Chairman

Person County Board of Commissioners

Attest:

__________________________________ Brenda B. Reaves, NCCCC, MMC

Clerk of Board

__________________________________ Melinda Hudson, Chairperson

PATS Transportation Advisory Board

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AGENDA ABSTRACT

Meeting Date: March 18, 2019

Agenda Title: Update Person Area Transportation System Policies as required by the FTA NCDOT

Tagged Passions:transportation

Summary of Information: Per FTA NCDOT requirements, the following policies below are required for transit systems. These policies were last updated

in September 2010 by the board. These policies have been updated to reflect the current standards and the current procedures of PATS. Below is a list of policies: a) Charter Services Policy b) Grants Financial Management Policy c) Procurement Policy d) Continuity of Operations Plan e) Soliciting Public Comment Policy f) Record Control and Retention Policy
Tagged Passions:grant, finance, procedure, services, purchasing, and policy

Recommended Action: Adopt the required policies.

Submitted By: Glen LaBar Jr. Public Transportation Director

Tagged Passions:transportation

43

County of Person Person Area Transportation System Department Policy and Procedures

Tagged Passions:transportation, procedure, and policy

Section: PATS 200 04 Title: Charter Services Effective Date: 3/18/2019 /Revised: Rescinds: Charter Policy (2010) Review Date:

Tagged Passions:services and policy

Director:

Purpose: The purpose of this policy is to be in compliance with the FTA Charter Service Policy.

Tagged Passions:compliance and policy

Policy/Procedure:

Tagged Passions:procedure and policy

I. Person Area Transportation System follows the policies and procedures defined within 49 CFR Part 604 Charter Services as defined by the attached

charter service regulation policy created by the NCDOT/PTD by 12/22/2008.
Tagged Passions:regulation, transportation, procedure, services, and policy

II. Definition of Charter Service a. Transportation provided at the request of a third part of exclusive use of a transit vehicle for a

Tagged Passions:transportation

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