CA - Diamond Bar: TRAFFIC AND TRANSPORTATION COMMISSION

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TRAFFIC AND TRANSPORTATION COMMISSION

Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon

distribution in the City Clerk s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours.
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THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON SPECTRUM CABLE CHANNEL 3 AND FRONTIER FiOS TELEVISION CHANNEL 47, AS WELL AS BY STREAMING VIDEO

OVER THE INTERNET AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING ON THE CITY S WEB SITE AT WWW.DIAMONDBARCA.GOV.

CITY OF DIAMOND BAR CITY COUNCIL AGENDA

April 02, 2019

Next Resolution No. 2019-06 Next Ordinance No. 03(2019)

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CALL TO ORDER: 6:30 p.m.

PLEDGE OF ALLEGIANCE: Mayor

INVOCATION: Pastor Jeanne Favreau-Sorvillo, Diamond Bar United Church of Christ

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ROLL CALL: Chou, Low, Lyons, Mayor Pro Tem Tye, Mayor Herrera

APPROVAL OF AGENDA: Mayor

1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:

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1.1 Presentation of Certificate Plaque to Futureproof Wellness, 1168 S.

Diamond Bar Blvd, as New Business of the Month for April, 2019.

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1.2 Proclaiming March 31 April 6, 2019 as Safety Seat Checkup Week.

1.3 Proclaiming April, 2019 as DMV/Donate Life California Month.

2. CITY MANAGER REPORTS AND RECOMMENDATIONS:

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APRIL 2, 2019 PAGE 2

3. PUBLIC COMMENTS:

Public Comments is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the

Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council.
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4. RESPONSE TO PUBLIC COMMENTS:

Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may

take place.
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5. SCHEDULE OF FUTURE EVENTS:

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5.1 Planning Commission Meeting April 9, 2019 6:30 p.m., Windmill Community Room, 21810 Copley Drive.

Tagged Passions:planning, boards and commissions, and wind energy

5.2 Traffic and Transportation Commission Meeting April 11, 2019 Windmill

Tagged Passions:boards and commissions, transportation, wind energy, and traffic

Community Room, 21810 Copley Drive.

5.3 30th Birthday April 13, 2019 - 11:00 a.m. - 5:00 p.m., Pantera Park, 738

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Pantera Drive.

5.4 City Council Meeting April 16, 2019 6:30 p.m., AQMD/Government

Center Auditorium, 21865 Copley Drive.

6. CONSENT CALENDAR:

All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council

Member or member of the public request otherwise, in which case, the item will be removed for separate consideration.
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6.1 CITY COUNCIL MEETING MINUTES.

6.1.a Study Session of March 19, 2019. 6.1.b Regular Meeting of March 19, 2019.

Recommended Action: Approve.

Requested by: City Clerk

APRIL 2, 2019 PAGE 3

6.2 RATIFICATION OF CHECK REGISTER DATED MARCH 14, 2019 THROUGH MARCH 27, 2019 TOTALING 804,826.97.

Recommended Action: Ratify.

Requested by: Finance Department

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6.3 TREASURER'S STATEMENT FOR FEBRUARY 2019.

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Recommended Action: Approve.

Requested by: Finance Department

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6.4 LOS ANGELES COUNTY MEASURE A FUNDING GRANT APPLICATION (PANTERA PARK).

Tagged Passions:funding, grant, and parks

Recommended Action: Authorize the submittal of an application for Los Angeles County Measure A Funding for the Pantera Park Walkway Lighting Project.

Tagged Passions:funding and parks

Requested by: Parks Recreation Department

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6.5 FIRST AMENDMENT TO ENGINEERING CONSULTING SERVICES AGREEMENT WITH LAE ASSOCIATES, INC.

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Recommended Action: Approve and authorize the Mayor to sign the First Amendment to the Engineering Consulting Services Agreement with LAE Associates,

Inc. increasing the not-to-exceed amount from 45,000 to 124,200.
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Requested by: Public Works Department

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6.6 REJECTION OF CLAIM, SAN GABRIEL VALLEY WATER AND POWER, LLC.

Tagged Passions:utility, Utility, and water

Recommended Action: That the City Council reject the claim filed by San Gabriel Valley Water and Power, LLC.

Tagged Passions:council, utility, Utility, and water

Requested by: City Manager

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6.7 CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NOS. 38, 39 AND 41

Recommended Action: Adopt Resolution Nos. 2019-XX (No. 38), 2019-XX (No. 39) and 2019-XX (No. 41) ordering the City Engineer to prepare and to file a

report related to maintenance of improvements in the Landscaping Assessment District Nos. 38, 39 and 41 and any assessment thereon for Fiscal Year 2019-20.

Requested by: Public Works Department

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7. PUBLIC HEARINGS: NONE.

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APRIL 2, 2019 PAGE 4

8. COUNCIL CONSIDERATION:

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8.1 PRESENTATION OF 2018 PUBLIC SAFETY ANNUAL REPORT.

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Recommended Action: Receive and file.

Requested by: City Manager

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9. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS:

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10. ADJOURNMENT:

Agenda : 6.1 Meeting Date: April 2, 2019

TO: Honorable Mayor and Members of the City Council

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FROM: Daniel Fox, City Manager

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TITLE: CITY COUNCIL MEETING MINUTES.

STRATEGIC GOAL:

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Open, Engaged Responsive Government

RECOMMENDATION:

Approve.

PREPARED BY:

Attachments:

1. 6.1.a Study Session of March 19, 2019. 2. 6.1.b Regular Meeting of March 19, 2019.

6.1

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CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION

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MARCH 19, 2019

STUDY SESSION: M/Herrera called the Study Session to order at 5:27 p.m. in Room CC-8 of the South Coast Air Quality Management District/Government

Center, 21865 Copley Drive, Diamond Bar, CA 91765.

ROLL CALL: Council Members Chou, Low, Lyons, MPT/Tye,

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M/Herrera

Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; David Liu, Public Works Director; Greg

Gubman, Community Development Director; Dianna Honeywell, Finance Director; Anthony Santos, Assistant to the City Manager; Christy Murphey, Recreation Superintendent; Marsha Roa, Public Information Manager; Cecilia Arellano, Public Information Coordinator; and, Tommye Cribbins, City Clerk.
Tagged Passions:finance, legal, development, Development, Public Works, public works, superintendent, administrator, manager, recreation, and community development

LONG TERM FINANCIAL FORECAST 2017

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ACM/McLean provided a Power Point presentation on the Long Term Financial

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Forecast that meets the City Council s strategic goal of Responsible Stewardship of the Public s Resources. This 10-year forecast of the General Fund

is consistent with City Council decisions over the past couple of years related to fiscal sustainability, study of the special events subcommittee, and reduction of other subsidies in transit programs, etc. This is a tool to help the City make proactive and prudent, budgetary decisions for long term.
Tagged Passions:council, strategic, budget, events, program, and sustainability

Post 1989 Cityhood as the City grew, Councils made smart and prudent financial

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decisions. The City has revenues coming in which was the foundation for building a reserve that at one point reached 32 million. Next month the City

will celebrate its 30th birthday. The City has new amenities such as the Diamond Bar Center, City Hall/Library, improvements in infrastructure and capital projects, expanded programs and services, and with each of those they provide greater value to the community as well as, come with a cost which is generally long term maintenance and operations costs. With that, the reserve has been drawn down to expand those
Tagged Passions:capital spending, Capital Spending, services, program, and library

services and build those facilities. After mid-year, the unrestricted General Fund Balance is at about 16,500,000 and the City is beginning to see

the impacts of that growth as it transitions to a more maintenance-oriented community. Revenues are now expected to be outpaced by expenditures and by continuing that pattern the City can expect a deficit unless the Council makes a decision to offset some of those expenditures. Prioritizing expenditures and prioritizing capital improvement
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projects will be a key factor for Council to consider in the coming years to offset some of those differences. Also, it is important to note that

this is not an uncommon
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6.1.a

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MARCH 19, 2019 PAGE 2 CC STUDY SESSION

or insurmountable issue, it is something that occurs as cities transition from their

growth periods. In this case, the state is more built-out and as such, must transition to keeping those services as high-quality as they have become.

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The goal of this exercise is to provide the City Council with as much information

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necessary to make those proactive decisions moving forward. In an attempt to narrow down some of the key findings (what is causing the forecast to be

out-of- balance going forward), staff has identified six different issues:

SLOW REVENUE GROWTH when the City incorporated, it was unfortunately

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saddled with the lowest property tax share in the county. Out of the 88 cities, Diamond Bar has the lowest share of property tax return.

Tagged Passions:taxes, Taxes, property, and property tax

C/Lyons asked why the City had the lowest share and whether the City could ask

for it to be changed.

ACM/McLean said that in his research he could not find an example of where a

city s share had been increased, but Diamond Bar could certainly ask the question. However, he believes it was a product of the LAFCO process and the

county would have to agree to the change.

C/Low asked if Diamond Bar could sue the County.

CA/DeBerry said he is not aware of anything that would prohibit an attempt to

renegotiate the share.

MPT/Tye said the reason for the share of property tax is because that is what

Tagged Passions:taxes, Taxes, property, and property tax

LAFCO said was the cost which was established when Diamond Bar became a City. At this point the City would be disagreeing with an agreement that was

made 30 years ago.

CA/DeBerry explained that part of the reason it is low is because it is compared to

a full service city.

C/Lyons believed it would be worth asking.

M/Herrera said the City would have to offer something the County could agree to

and what would the incentive that Diamond Bar could present to the Supervisors?

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Following discussion, ACM/McLean said he would follow up on the matter in

accordance with the discussion.

6.1.a

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SALES TAX REVENUE The City gets 1 percent of the sales tax generated in

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Diamond Bar and one of the issues is that as a primarily built-out city, Diamond Bar has limited sales tax growth opportunity. There have been 10

straight years of growth which exceeds the 6 or 7 year threshold of economic downturns forecasting that it is likely that within this period there will be a slow down or a down turn. The City is also very reliant on the sale of fuel. Of the City s top 25 generators of sales tax revenue, 44 percent are gas stations and when there are variances in gas prices the City feels it which means that diversifying the City s tax base is something for the Council to look at. New development has included the Sprouts Center providing residents with new shopping opportunities, improved aesthetics, etc. However, looking at the Sprouts Center as a revenue generating standpoint, what the City realizes from the sales tax revenue is not enough to pay for a single deputy, as an example.
Tagged Passions:council, grocery, sale, taxes, Taxes, development, Development, and growth

The good news is that the street improvements (traffic mitigation projects) are

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expected to be fully funded with special funds (SB1, Measure M) which will not impact the General Fund. What is left to be funded are the park

development projects, some of the maintenance projects and renovation projects which are currently unfunded. If those projects were to move forward at this point, any grant funds that may become available in the future, would have to be funded with General Fund Reserves. The Council has not approved those projects and has the discretion and authority to determine which of those projects would move forward. The total of the assumed unfunded projects amount to a little more than 12 million.
Tagged Passions:funding, grant, council, development, parks, and Development

CAPITAL IMPROVEMENT PROGRAM FUNDING GAP - Currently, the City

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Council has a reserve policy mandatory minimum of 4.5 million for emergency contingencies. If all projects were funded, three years out the balance

would be below the minimum. Staff recommends that the City Council revisit this policy to make adjustments to raise the minimum or setting up different funding requirements for some of the side funds. Research indicates that the mandatory minimum reserve policy was adopted in 2011 and was intended to represent three months of operating income.
Tagged Passions:funding, council, emergency, and policy

INCREASING OPERATIONAL AND MAINTENANCE COST As the City has

grown and as it has offered more facilities such as the Diamond Bar Center, the City Hall and Library, while attractive and well-used facilities, in

order to keep those facilities at their current level the City has to invest in maintaining that level and it is likely the Council will need to consider prioritizing future maintenance/upkeep projects as opposed to constructing new facilities.
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SUBSIDIZED LIGHTING AND LANDSCAPE ASSESSMENT DISTRICTS

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(LLADs) For many years the City has subsidized the lighting districts and staff expects that at current services the City s subsidy payments will

reach nearly 5
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MARCH 19, 2019 PAGE 4 CC STUDY SESSION

million over the life of this forecast assuming everything remains as it currently

exists. The Council s subcommittee met last week to discuss subsidies to District

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41 and the direction to staff was to pursue an election in District No. 41 to attempt

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to increase the assessments to the current cost levels with an annual escalator which staff will bring forward to the Council for consideration.

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MPT/Tye asked about LLAD 39.

ACM/McLean said that most likely, all three districts would need to be looked at

separately to determine what options are available for each of the districts.

PENSION COSTS A couple of years ago CALPERS lowered their discount rate

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to 7 percent, which meant they were expecting lower returns on investment which leads to an increase in the City s percentage. In addition, CALPERS

has introduced a mandatory payment on the unfunded liability which is the amortized amount to fund benefits for current members. The City s current UAL and funded accrued liability is about 5.6 million. All cities that are in the plan at this point are on a 30- year amortized schedule with options to go to a 15 year. Currently, all participants default to the 30-year schedule which means the City will be making an additional payment as part of the budget going forward. Because the City is 30 years old, it has more employee members that have been participating in CALPERS which factors into increases in liability.
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ACM/McLean concluded that the goal of this report was to provide the City Council

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with information to identify future financial challenges in order to make strategic decisions that will positively impact the City s future financial

position. All options will require separate analysis, consideration and approval by the City Council through policies, the annual budget process and/or other standalone actions.
Tagged Passions:finance, council, strategic, and budget

M/Herrera felt that the first priority in long term financing should be to carefully

analyze what the City needs versus what the City would like to have while continuing to maintain the streets and take care of the buildings and

facilities it owns and continue to look for alternative funding for those projects the City would like to have and push them out to a later date.
Tagged Passions:funding and streets

MPT/Tye agreed that public safety should be the number one consideration. Roads

Tagged Passions:streets and public safety

are important, staff is important, and buildings are important as well.

C/Lyons reminded the Council that the City now has the additional expense with

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Tres Hermanos Ranch which, while it is a wonderful thing, it is another expense.

6.1.a

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MARCH 19, 2019 PAGE 5 CC STUDY SESSION

CM/Fox said that the ongoing shared maintenance cost is 70,000. The City s

share of the purchase was 1.2 million as well as, about 750,000 in attorney s fees. There may be opportunities if revenue generating uses can be

found in the future.
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ACM/McLean reminded Council that this is a proactive report. The Council has 60

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percent of the operating budget in reserves which is very strong and very good. The goal is to make sure that pace can be maintained while finding

ways to add to the reserve so that when those one-time expenditure opportunities come along the City is backfilling those costs and reversing the downward trend.
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C/Low asked if staff could make a report based on numbers and percentages for

the Council on a forward-looking basis.

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ACM/McLean said he could ballpark numbers and percentages based on the

assumptions. This will be obsolete and out-of-date as soon as the budget process commences so the decisions that are made during the budget process

will impact what is in this report and there are decisions that could be made that could completely throw the assumptions out the window which will have to be revisited as
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this process continues to determine what decisions are made on an ongoing basis and see what decisions are made and how they impact the bottom line.

C/Low asked if staff could indicate which items are mandatory and which items are

wish-list items.

Council concurred to have staff review LLAD No s 39 and 41.

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STRATEGIC PLAN UPDATE:

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CM/Fox provided an update on the Strategic Plan. He proposed that because the

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City is in year three of the plan and there are a lot of items queued to be finished, many of which are labor intensive. Staff is not proposing to

add anything this next year. In his view, staff and the Council will have their hands full this year to finish what has been started and next year will be the beginning of developing the next three-year strategic plans.
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C/Lyons said that when she read the report, she was very impressed with all of the

things that have been accomplished.

CM/Fox said that during the next fiscal year, some of the bigger items are

concluding such as the General Plan Update and the City s new finance system, both of which entail a very labor-intensive implementation schedule for

the next 12- 18 months for staff.
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6.1.a

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MARCH 19, 2019 PAGE 6 CC STUDY SESSION

C/Low agreed with C/Lyons that so much has been accomplished while dealing

with the General Plan and the curve ball with Tres Hermanos.

Public Comments: None.

ADJOURNMENT: With no further business to come before the City Council, M/Low recessed the Study Session at 6:19 p.m. to the Regular Meeting.

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________________________________ TOMMYE CRIBBINS, City Clerk

The foregoing minutes are hereby approved this day of , 2019.

_______________________________ CAROL HERRERA, Mayor

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MINUTES OF THE CITY COUNCIL

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REGULAR MEETING OF THE CITY OF DIAMOND BAR MARCH 19, 2019

CLOSED SESSION: 5:00 p.m., Room CC-8 (AQMD/Government Center)

Public Comments: None

Conference with Legal Counsel pursuant to Government Code Section 54956.9 Existing Litigation

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San Gabriel Valley Water and Power, LLC v. City of Chino Hills, et al.

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San Bernardino Superior Court Case No. CIVSDS 1904434

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Recessed at 5:26 p.m. to Study Session.

STUDY SESSION: 5:27 p.m., Room CC-8 (AQMD/Government Center)

LONG TERM FINANCIAL FORECAST

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2017-2020 STRATEGIC PLAN - YEAR 3 UPDATE.

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Public Comments: None

Recessed to Regular City Council Meeting at 6:19 p.m.

CALL TO ORDER: Mayor Herrera called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management

District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.

CA/DeBerry reported that no reportable action was taken during Closed Session.

CM/Fox reported that the City Council was presented with a Long Term Financial Forecast showing that expenditures are expected to outpace revenues

for the foreseeable future and that the City Council will need to prioritize expenditures and Capital Improvement Projects as well as explore new opportunities for revenue resources.
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CM/Fox reported that the second Study Session item was the 2017-2020 Strategic Plan.

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PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance.

INVOCATION: Jennifer Sykes, Children s Minister Director, Diamond

Canyon Christian Church, provided the invocation.

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ROLL CALL: Council Members Chou, Low, Lyons, Mayor Pro Tem

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Tye, and Mayor Herrera

6.1.b

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MARCH 19, 2019 PAGE 2 CITY COUNCIL

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Staff Present: Dan Fox, City Manager; Ryan McLean, Assistant City Manager; David DeBerry, City Attorney; Ken Desforges, IS Director; David Liu,

Public Works Director; Dianna Honeywell, Finance Director; Greg Gubman, Community Development Director; Christy Murphey, Parks and Recreation Superintendent; Anthony Santos, Assistant to the City Manager; Marsha Roa, Public Information Manager; Alfa Lopez, Senior Management Analyst; Cecilia Arellano, Public Information Coordinator, and Tommye Cribbins, City Clerk.
Tagged Passions:finance, legal, development, parks, Development, Public Works, public works, superintendent, administrator, manager, recreation, and community development

APPROVAL OF AGENDA: As Presented.

1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:

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1.1 MPT/Tye and City Council presented Erica Frausto, Executive Director of the San Gabriel Valley Red Cross with a Proclamation designating the

month of March, 2019 as American Red Cross
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1.2 Gloria Tejeda, President, Diamond Bar Girls Softball, presented a thank you plaque to Christy Murphey, Recreation Superintendent, who accepted on

behalf of the City s Parks and Recreation Department.
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1.3 Michael Cacciotti, AQMD Board Member, presented a Power Point Presentation on the updates to the Air Quality Programs.

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2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None.

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3. PUBLIC COMMENTS:

Pui-Ching Ho, Diamond Bar Librarian, announced upcoming library events for March/April 2019. The Friends of the Library Wine Soiree will take place

on April 14th from 4:00 to 7:00 p.m. Tickets are available at the Library and Basically Book stores.
Tagged Passions:alcohol, events, commercial, and library

C/Low asked if an award was presented to the LA County Library recently.

Tagged Passions:library

Pui-Ching Ho explained that theirs is one of the 15 libraries nominated to receive the national Library of the Year Award.

Tagged Passions:library

Gloria Tejeda, Diamond Bar Girls Softball, asked for assistance regarding a storage unit/container at Pantera Park between fields 1 and 2 and field

usage.
Tagged Passions:parks

C/Lyons asked if the speaker was asking for the City to purchase the container or place a container the softball team purchased.

Tagged Passions:purchasing

Mrs. Tejeda said the league would purchase the container for which it has been budgeted and she was seeking permission to place their container on

site at
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MARCH 19, 2019 PAGE 3 CITY COUNCIL

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Pantera Park.

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C/Low asked if the league was proposing to put the container in the same spot the old container occupied.

Mrs. Tejeda stated that it was for the same spot; however she was told by City staff there needed a second possible location and she proposed that it

be placed by the batting cages or wherever it would be allowed.

MPT/Tye asked who denied the organization permission.

Mrs. Tejeda responded that it was staff who denied them permission.

Stuart Pompel, CEO, Pacific Crest Youth Arts Organization, thanked the City for its support of the organization s 25th Anniversary and participation

in the Rose Parade. The Council was presented with a framed photograph and a one-of-a- kind 25th Anniversary pin and official Rose Parade Pin with the Melody of Life theme depiction.
Tagged Passions:council, arts, and youth

4. RESPONSE TO PUBLIC COMMENTS:

CM/Fox responded to the speaker regarding storage units that he was not specifically familiar with. Staff will look into the matter and work with the

organization to see what options might be available and appropriate.

5. SCHEDULE OF FUTURE EVENTS:

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5.1 General Plan Advisory Committee Meeting March 21, 2019 6:00 p.m., Windmill Community Room, 21810 Copley Drive.

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5.2 Planning Commission Meeting March 26, 2019 6:30 p.m., Windmill Community Room, 21810 Copley Drive (Canceled).

Tagged Passions:planning, boards and commissions, and wind energy

5.3 Parks and Recreation Commission Meeting March 28, 2019 6:30 p.m., Windmill Community Room, 21810 Copley Drive.

Tagged Passions:boards and commissions, parks, wind energy, and recreation

5.4 City Council Meeting April 2, 2019 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive.

6. CONSENT CALENDAR: MPT/Tye moved, C/Low seconded, to approve

the Consent Calendar as presented. Motion carried by the following Roll Call vote:

AYES: COUNCIL MEMBERS: Chou, Low, Lyons, MPT/Tye, M/Herrera

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NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None

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6.1 APPROVED CITY COUNCIL MEETING MINUTES:

6.1.b

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MARCH 19, 2019 PAGE 4 CITY COUNCIL

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6.1a Regular Meeting of March 5, 2019 As Presented

6.2 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION

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