MN - Rochester: Rochester-Olmsted Council of Governments

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Rochester-Olmsted Council of Governments

2122 Campus Drive SE, Rochester, MN 55904 507-328-7100

NOTICE

You are hereby notified of the Rochester-Olmsted Council of Governments meeting to be held on Friday, April 26, 2019

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at 12:00 PM in Campus Conf Rm A located at 2122 Campus Drive SE, Rochester, MN 55904.

I. ADMINISTRATIVE BUSINESS

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1. Call the meeting to order

2. Approve the minutes of March 22, 2019 meeting

II. AGENDA ITEMS

1. Review Active Transportation Elements for 2045 Long Range Transportation Plan

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2. Amend 2019 Transportation Planning Work Program (take public comments)

Tagged Passions:planning, transportation, and program

3. Discussion of 2045 LRTP Street-Highway Timelines

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III. OTHER BUSINESS

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1. ROCOG Hiring Practice (tabled from March)

2. New Long Range Transportation Plan Chapter information

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3. As may be brought up by others

IV. ADJOURNMENT

AGENDA

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Minutes of the regular meeting of the Rochester-Olmsted Council of Governments held at 12:00 p.m. on March 22, 2019 in Conference Rooms A located at

2122 Campus Drive S.E., Rochester, MN 55904.
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Members Present: Mr. Mark Thein (Chair), County Commissioner Mr. Leonard Laures (Vice-Chair), Townships Ms. Kim Norton, Mayor, City of Rochester Mr.

Randy Staver, Rochester City Council Mr. Nick Campion, Rochester City Council (alternate for Mr. Wojcik) Mr. Shaun Palmer, Rochester City Council Mr. Ken Brown, County Commissioner Mr. Greg Wright, County Commissioner Mr. Bill Schimmel, Small Cities Ms. Kelly Leibold, Small Cities Mr. Mary Blair-Hoeft, Small Cities Mr. John Johnson, Townships Mr. Gene Peters, Citizen Member Ms. Regina Mustafa, Resident Representative
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Members Absent: Mr. Michael Wojcik, Rochester City Council Mr. Jeff Kappers, School District 535 Mr. Mark Bilderback, Rochester City Council

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Staff Present: Mr. Ben Griffith, Planning Director Mr. Dave Pesch, Transportation Planning Coordinator Mr. Bryan Law, Principal Transportation

Planner Mr. Muhammad Khan, Principal Transportation Planner Ms. Jennifer Garness, Executive Support Supervisor Mr. Charlie Reiter, Principal Transportation Planner (via Skype) Ms. Sandi Goslee, Principal Planner Mr. Jeff Ellerbusch, Planning Policy and Analysis Supervisor
Tagged Passions:planning, transportation, and policy

Others Present: Mr. Michael Sheehan, Deputy County Administrator Ms. Kaye Bieniek, Director of Public Works Ms. Bobbi Retzlaff, MnDOT Mr. Ben

Johnson, Project Engineer Mr. Greg Paulson, MnDOT Mr. Randy Petersen, Rochester Post Bulletin
Tagged Passions:Public Works, public works, and administrator

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Mr. Aaron Parrish, Rochester Assistant Administrator Ms. Cindy Steinhauser, Community Development Director Senator Senjem

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ADMINISTRATIVE BUSINESS: Mr. Thein, Chair, called the meeting to order at 12:02 pm.

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Mr. Wright moved to approve the minutes of February 1, 2019. Mr. Campion seconded the motion. The motion carried unanimously.

Mr. Griffith introduced Bryan Law, Principal Transportation Planner. He explained that Mr. Law would eventually be transferring into Mr. Pesch s

ROCOG role once he retires.
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Ms. Blair-Hoeft asked if Mr. Pesch has set an exact date for retirement.

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Mr. Griffith responded that he had not.

AGENDA ITEMS: Mr. Pesch provided a quick overview of the meeting agenda. He stated that Other Business would be discussed prior to Brief Overview of

Chapters 2 3 . He discussed the need to have longer and/or more meetings to have a final draft plan by March 2020 resulting in a final plan by the deadline of August 2020.
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1. Approve Using MnDOT s Statewide Regional ITS Architecture

Mr. Pesch presented his March 22, 2019 memo explaining MnDOT s request that all MPOs adopt the Minnesota Statewide Regional ITS Architecture. The

document can be found at http://www.dot.state.mn.us/its/projects/2016-2020/itsarchitecture/implementation-volume.pdf. He gave a PowerPoint presentation describing purpose and timeline. This presentation is on-file at the Rochester-Olmsted Planning Department.
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Discussion ensued regarding connected vehicles. The number of connected vehicles in Olmsted County is unknown.

Discussion ensued regarding difference between connected and autonomous vehicles.

Mr. Brown questioned who provides oversight on the implementation.

Mr. Paulson responded that it comes from the central office in St. Paul.

Mr. Campion moved to approve Resolution 2019-2 to recognize the Minnesota Department of Transportation Statewide Reginal ITS Architecture. Ms.

Mustafa seconded the motion. The motion carried unanimously.
Tagged Passions:recognition and transportation

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2. Draft Public Involvement Policy for 45-day comment period

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Mr. Pesch presented his March 22, 2019 memo and provided a PowerPoint presentation. This documentation is on-file at the Rochester-Olmsted Planning

Department. The 2019 draft is currently located at: https://www.co.olmsted.mn.us/planning/rocog/Documents/draft.March.2019 20PIP.pdf
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Mr. Pesch explained that each MPO is required to have a public participation policy. The current policy is from April 2013. He reviewed a draft

policy and stated that the intention is to update the policy every five (5) years. He indicated that the final PIP will be brought to ROCOG at their June 11 meeting for final adoption.
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Mr. Campion moved to provide public notice for a 45-day public comment period on the 2019 Draft ROCOG Public Participation Policy (PIP) and the date

of expected approval. Mr. Wright seconded the motion. The motion carried unanimously.
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3. Review/Discuss 2045 Early Draft Street-Highway Projects

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Mr. Pesch presented his March 22, 2019 memo and provided a PowerPoint presentation. This documentation is on-file at the Rochester-Olmsted Planning

Department.
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Mr. Pesch discussed the following:

number of open houses held, proposed, and future opportunities for public comment numbers in tables reflect the project number and not prioritization

there are three main focused areas in map: 1) safety, 2) serving future land use, and 3)

congestion condition of the roadway is a major factor

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Discussion ensued regarding CR 104 and 60th Avenue corridor study and project and design status.

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Discussion regarding land use surrounding area and impacts on access. Access management policies were discussed along with phases in projects.

Mr. Pesch described the Hwy 14 and 52 interchange project and funding involved as well as West Circle Drive and Hwy 14 interchange interim and final

corrections work needed.
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Mr. Parrish entered the meeting.

Discussion ensued regarding purpose of the dead end of the frontage road along Hwy 14 near the roadway tracks.

Tagged Passions:drugs, streets, and zoning

Discussion ensued regarding the Rochester School District s possible plans to build around 40th Street SW and upgrade areas surrounding 40th Street

SW.
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Mr. Campion asked what the 4th term urban expansion was.

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Ms. Goslee responded beyond 2060.

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Mr. Peters asked if there was a project for Hwy 52 and Hwy 63 intersection.

Mr. Pesch responded no.

Mr. Peters expressed concern with the interchange operation moving south off Hwy 52 when coming from the east.

Mr. Pesch discussed Project 20 regarding 55th Street NW and relocation of East Frontage Road intersection at Ms. Leibold s request.

Tagged Passions:streets and zoning

Discussion ensued regarding initial project information and how projects move forward with additional information and timing.

Discussion ensued regarding construction and upgrade of new streets through IBM site.

Tagged Passions:construction, streets, information technology, and Information Technology

Mr. Sheehan asked if Mr. Senjem had any comments.

Mr. Senjem discussed the following:

There will be a public hearing on a Hwy 14 CR 104 interchange and other possible projects in a new legislative bonding bill.

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Much of Hwy 14 to the west of Kasson has been funding with Corridors of Commerce funds.

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It may be that the best choice to fund this project issuing economic development tools and state law to advance the project on CR 104 due to

Rochester being in an economic center.
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A long-range study of interchanges and overpasses on the Hwy 14 corridor from Kasson to Rochester is now underway.

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Mr. Senjem stated that it is his belief that ROCOG had the ability to talk beyond transportation. He explained that what the County will look in the

next 50 years will depend on where the roads are located and how sewers flow. Therefore, a regional approach is needed. He indicated that conversations and decisions need to be made whether an inclusive committee decides the future or if he needs to make some determinations on sewer upgrades through funding. He stated that he felt ROCOG was the correct group to have the discussions.
Tagged Passions:funding, sewer, streets, utility, Utility, and transportation

Discussion ensued regarding official maps and right-of-way acquisitions and how they tie together in a process. Ms. Bieniek explained how an official

map is used for planning purposes and how purchasing acquisitions early is a benefit to all rather than buying future developed land use.
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OTHER BUSINESS: 1. Taking of Photographs During ROCOG Meetings

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Mr. Griffith presented his February 11, 2019 memo explaining that the use of authorization forms was not required during public meetings. However,

since several attendees have indicated that do not want to be photographed, staff will plan to make an announcement prior to any

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photographs being taken to allow individuals the choice to leave the area. This memo is on-file at the Rochester-Olmsted Planning Department.

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Ms. Leibold clarified that announcing that a picture would be taken is more of a best practices request than legal requirement.

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Mr. Griffith responded that she was correct.

Mayor Norton asked if he was strictly referring to staff taking official pictures relating to ROCOG for web and social media purposes.

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Mr. Griffith responded yes.

Mayor Norton clarified that this would not apply to anyone from the public taking pictures during meetings.

Mr. Griffith responded that she was correct.

2. ROCOG Hiring Practice

Mr. Griffith presented his February 13, 2019 memo addressing questions by Mr. Wojcik regarding the department s hiring practice from the previous

ROCOG meeting. This memo is on- file at the Rochester-Olmsted Planning Department.
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Mr. Griffith stated, although Mr. Wojcik was not present at today s meeting, the meeting packet was sent to him and that he had not heard from Mr.

Wojcik regarding his response.

Mr. Campion asked if action needed to be taken at this time.

Mr. Griffith stated that this item was meant to be informational.

Mr. Campion asked that, since Mr. Wojcik couldn t attend the meeting, the item be tabled to the next ROCOG meeting.

Mr. Campion stated that the only item he particularly questioned is regarding Section 7 regarding the County Board of Commissions appointing the

director with consent of the City Council as he does not remember this occurring. He stated that language in the bylaws needed to be updated.
Tagged Passions:council, boards and commissions, and appointments

Discussion ensued regarding process of updating bylaws.

Mr. Campion left the meeting.

Mr. Staver left the meeting.

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3. Brief Overview of Chapters 2 3

Mr. Reiter provided a PowerPoint presentation providing highlights of Chapter 2 of the Long- Range Transportation Plan. The presentation notes are

on-file at the Rochester-Olmsted Planning Department.
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Mr. Peters left the meeting.

Discussion ensued regarding:

expected population growth planning for all age ranges

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4. As may be brought up by others

No other discussion items were brought forward.

ADJOURNMENT: Mr. Wright moved to adjourn the meeting. Ms. Leibold seconded the motion. The meeting adjourned at 1:48 pm.

__________________________________ Mark Thein, ROCOG Chair

__________________________________ Ben Griffith, ROCOG Executive Director

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