NC - Burlington: Burlington City Council Meeting

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Burlington City Council Meeting

Burlington City Council Meeting

Tuesday, May 7, 2019 7:00 p.m.

Municipal Building Council Chamber 425 S. Lexington Avenue, Burlington, NC

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www.BurlingtonNC.gov/councilpackets

CALL TO ORDER: Mayor Ian Baltutis

INVOCATION: Mayor Pro Tem Kathy Hykes

PROCLAMATIONS:

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Building Safety Month May National Police Week May 12-18, 2019 National Public Works Week May 19-25, 2019

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CODE OF ETHICS DISCLOSING CONFLICTS OF INTEREST: Interim City Clerk, Beverly Smith

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APPROVAL OF MINUTES:

April 1, 2019 Work Session April 2, 2019 City Council Meeting April 16, 2019 City Council Meeting

ADOPTION OF AGENDA

CONSENT AGENDA:

A. To adopt a Resolution authorizing the donation of a 1999 John Deere 1200A Field Rake as surplus

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property to the Guilford County School System to be utilized at Northeast Guilford Middle School pursuant to N.C.G.S. 160A-280.

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B. To approve Budget Amendment 2019-38 to allow Recreation and Parks Department to use funds donated by Impact Alamance for signage at park

facilities.
Tagged Passions:funding, budget, advertising, signage, parks, and recreation

C. To approve Budget Amendment 2019-39 to allow Burlington Police Department to use RICO funds to purchase general public safety equipment.

Tagged Passions:funding, equipment, budget, public safety, and purchasing

NEW BUSINESS:

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1. City Council will consider a request to temporarily close Davis Street from Main Street to Spring Street from 2:00pm until 10:30pm on July 19,

2019, during the Room at the Table special event hosted by Healthy Alamance in downtown Burlington. Council will also consider a request to allow beer and wine to be served in a designated area contingent upon meeting all insurance and Special Events Permit Application requirements.
Tagged Passions:alcohol, council, streets, downtown, events, and insurance

2. City Council will consider approving amendments to the Transportation Sidewalks and Intersection Improvements Capital Project Ordinance BA2019-34.

Tagged Passions:ordinance, council, streets, capital spending, Capital Spending, transportation, and Pedestrian

2

3. City Council will consider approving amendments to the Transportation Sidewalks and Intersection Improvements for Capital Project Ordinance

BA2019-35 for traffic signal system upgrade.
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4. City Council will consider approving amendments to the Greenway/Bikeway Capital Project Ordinance BA2019-37.

Tagged Passions:ordinance, council, capital spending, Capital Spending, parks, Bicycles, and bicycles

PUBLIC COMMENT PERIOD

CITY COUNCIL COMMENTS

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ADJOURN

City Council Meeting Agenda Request

AGENDA ITEM: Proclamation Building Safety Month - May 2019

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Meeting Date: May 7, 2019

Department: Inspections Department

Presenter/Submitted by: Jay Mebane, Inspections Director

Summary An international campaign takes place in May to raise awareness about building safety. The City of Burlington Inspections Department would

like to participate in supporting this campaign to emphasize the City of Burlington s commitment to public service educating and protecting our community and our year round work to ensure the safe construction of buildings.
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Background Building Safety Month started as a U.S. campaign 39 years ago. Today s its celebrated worldwide. The International Code Council (ICC)

started This campaign reinforces the need for modern, regularly-updated building codes, and helps individuals, families and businesses understand what it takes to create safe and sustainable structures.
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All communities need building codes to protect their citizens from disasters like fire, weather- related events and structural collapse. Building

codes are society s best way of protecting homes, offices, schools, manufacturing facilities, stores and entertainment venues. Code officials work day in and day out to keep the public safe. The purpose of Building Safety Month is to explain the purpose of the Inspections Department and what we are doing to keep people, our citizens, safe in their homes and in commercial buildings.
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Financial Impact/Projected Cost N/A

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Funding Source N/A

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Recommendation Proclaim the month of May 2019, Building Safety Month.

Action Requested/Date May 7, 2019 City Council Meeting

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City Manager Comments/Recommendation: Recommend approval.

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Suggested Motion(s) Present Proclamation.

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Attachments (Number List Each Item) 1. Proclamation 2019 Building Safety Month

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City of Burlington, North Carolina

PROCLAMATION In Recognition of

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Building Safety Month May 2019

WHEREAS, the City of Burlington is committed to recognizing that our growth and strength depends on the safety and economic value of the homes,

buildings and infrastructure that serve our citizens, both in everyday life and in times of natural disaster, and
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WHEREAS, our confidence in the structural integrity of these buildings that make up our community is achieved through the devotion of vigilant

guardians building safety and fire prevention officials, architects, engineers, builders, tradespeople, design professionals, laborers, plumbers and others in the construction industry who work year-round to ensure the safe construction of buildings, and
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WHEREAS, these modern building codes include safeguards to protect the public from natural disasters such as hurricanes, snowstorms, tornadoes,

wildland fires, floods and earthquakes; and
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WHEREAS, Building Safety Month is sponsored by the International Code Council to remind the public about the critical role of our communities largely

unknown protectors of public safety our local code officials who assure us of safe, efficient and livable buildings that are essential to America s prosperity, and;
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WHEREAS, No Code. No Confidence. the theme for Building Safety Month 2019, encourages all Americans to raise awareness of the importance of safe and

resilient construction; fire prevention; disaster mitigation, and new technologies in the construction industry. Building Safety Month 2019 encourages appropriate steps everyone can take to ensure the safety of our built environment, and recognizes that the implementation of safety codes by local and state agencies has saved lives and protected homes and businesses, and,
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NOW, THEREFORE, be it resolved that the City of Burlington City Council does hereby declare May 2019 to be Building Safety Month in the City of

Burlington.
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This the 7th day of May 2019.

Mayor Ian Baltutis City of Burlington

City Council Meeting Agenda Request

AGENDA ITEM: Proclamation National Police Week May 12-18, 2019

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Meeting Date: May 7, 2019

Department: Police

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Presenter/Submitted by: Police Chief Jeffrey Smythe

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Summary To recognize National Police Week 2019 in an effort to honor the service and sacrifice of those law enforcement officers injured and killed

in the line-of-duty while protecting our communities.
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Background Each year Law Enforcement Agencies across the Country come together to pay tribute to the officers who were killed in the line-of-duty as

well as recognizing their families. Financial Impact/Projected Cost NA
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Funding Source NA

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Recommendation To request a proclamation be read and presented in honor of National Police Week.

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Action Requested/Date May 7, 2019, City Council Meeting

City Manager Comments/Recommendation: Recommend approval.

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Suggested Motion(s) NA

Attachments (Number List Each Item) 1. Proclamation National Police Week May 12-18, 2019

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City of Burlington, North Carolina

PROCLAMATION In Recognition of

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National Police Week May 12 -18 2019

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WHEREAS, there are more than 900,000 law enforcement officers serving in communities across the

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United States, including the 139 dedicated members of the Burlington Police Department; and

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WHEREAS, nearly 60,000 assaults against law enforcement officers are reported each year, resulting in

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approximately 16,000 injuries; and

WHEREAS, since the first recorded death in 1791, more than 21,000 law enforcement officers in the

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United States have made the ultimate sacrifice and been killed in the line-of-duty, including 158 officers who died in 2018 and the 35 that have been

killed thus far in 2019; and

WHEREAS, the names of these dedicated public servants are engraved on the walls of the National Law

Enforcement Officers Memorial in Washington, D.C.; and

WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored in

Washington, D.C., during the National Law Enforcement Officers Memorial Fund s 31st Annual Candlelight Vigil, on the evening of May 13, 2019; and

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WHEREAS, we also honor the memory of the only Burlington Police Officer killed in the line-of-duty,

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Officer Sonnie W. Vaughn, End of Watch, December 7, 1938; and

WHEREAS, May 15, 2019, is designated as Peace Officers Memorial Day, in honor of all fallen officers

and their families and that the U.S. flags should be flown at half-staff.

NOW, THEREFORE, be it resolved that the City of Burlington City Council formally designates

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May 12-18, 2019, as Police Week in the City of Burlington, and publicly salutes the service of law enforcement officers in our community and in

communities across the nation.
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This the 7th day of May 2019.

Mayor Ian Baltutis City of Burlington

City Council Meeting Agenda Request

AGENDA ITEM: Proclamation National Public Works Week May 19-25, 2019

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Meeting Date: May 7, 2019

Department: Public Works Presenter/Submitted by: Al Cablay, Public Works Director

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Summary The City Council is requested at their May 7, 2019 meeting to approve the proclamation for the 2019 National Public Works Week, May 19 thru

25, 2019.
Tagged Passions:recognition, council, Public Works, and public works

Background In the past, the City Council has approved this declaration in support of the nation s annual week-long celebration. Each year the

departments of Public Works, Transportation and Water Resources join together to recognize the efforts of their dedicated staffs in serving the community.
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Financial Impact/Projected Cost NA

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Funding Source NA

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Recommendation City Council approve the Proclamation of the 2019 National Public Works Week of May 19 thru 25, 2019.

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Action Requested/Date 5/07/19

City Manager Comments/Recommendation: Thank you to our Public Works employees

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Suggested Motion(s) To approve the proclamation declaring the week of May 19 to 25, 2019 as National Public Works Week in the City of Burlington, NC

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A g e n d a I t e m c o n t i n u e d P a g e 2

Attachments (Number List Each Item)

1. Proclamation 2. 2019 American Public Works Association Poster It Starts Here Theme Poster

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City of Burlington, North Carolina PROCLAMATION

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In Recognition of National Public Works Week

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May 19-25, 2019

WHEREAS, public works services provided in our community are an integral part of our citizens everyday lives; and

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WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as

water, sewers, streets and highways, public buildings, and solid waste collection; and
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WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and services; and

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WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction, is vitally dependent upon the

efforts and skill of public works officials; and
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WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people s attitude

and understanding of the importance of the work they perform,
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NOW, THEREORE, be it resolved that the City of Burlington City Council does hereby proclaim the week of May 19-25, 2019 as National Public Works Week

in the City of Burlington, and calls upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life.
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This the 7th day of May 2019.

Mayor Ian Baltutis City of Burlington

MINUTES OF THE CITY OF BURLINGTON CITY COUNCIL WORK SESSION

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Monday, April 1, 2019

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The City Council of the City of Burlington held a regularly scheduled work session in the Municipal Conference Room, 425 South Lexington Avenue,

Burlington, N.C., on April 1, 2019, at 5:00 p.m.
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Council Members Present: Mayor Ian Baltutis Mayor Pro Tem Kathy Hykes Council Member Robert Ward Council Member Harold Owen

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Council Members Absent: Council Member James Butler

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Staff Present: City Manager, Hardin Watkins City Attorney, David Huffman Interim City Clerk, Beverly Smith

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Rachel Kelly, Nolan Kirkman, Bob Patterson, Scott Bibler, Peter Bishop, Al Cablay, Jeff Knight, Todd Lambert, Morgan Lasater, Tony Laws, Amy Nelson,

Mike Nunn, Jeff Smythe, Peggy Reece, Lisa Wolff

Media Present: Kate Croxton, Times-News, Tomas Murawski, Alamance News

A. Water Meter Infrastructure Assessment for Advanced Water Metering Technology Report

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Presented by: Bob Patterson, Water Resources Director

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City Manager Hardin Watkins announced the consultant would not be presenting this evening to allow staff to more time to work on the report and that

the item will be presented at a future meeting. He stated at the 2019 Goal Review Workshop discussion about growth issues happening in the southern area of the City prompted their thinking about the site plans in those areas and staff needing to prioritize those projects related to water and sewer long term capital needs, therefore the Advanced Water Metering project discussion will be slowed down a little to allow staff to review three, five, and seven year needs. He explained Water Resources Director Bob Patterson will present an overview of projects on the horizon to give everyone a perspective.
Tagged Passions:sewer, utility, Utility, services, water, administrator, manager, and growth

Mr. Watkins stated once the City gets through the FY 19-20 budget planning process, there will be more conversations with Council and an invitation

to Mr. Joey Mitchell with Utility Metering Solutions to present at a future Work Session. He asked Council to provide some direction to staff before June 30 where to encumber those funds in the next fiscal year to determine a timeline to implement the project.
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Water Resources Director Bob Patterson presented an overview of the Water Sewer Department capital improvement projects and how the City has funded

some of these projects. He stated general obligation bonds were utilized in the early 1990 s for the Great Alamance Creek Sewer Outfall, certificates of participation were issued for water infrastructure projects in the mid-2000s and in 2010-11 the City utilized revenue bonds for Cammack and Stoney Creek dam stabilization and nutrient updates at the east and south plants.
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Mr. Patterson stated since the early 2010s the City has budgeted a range of 4 million to 6 million dollars annually for pay-as-you go capital

funding. He stated the City uses these funds for projects that are performed year to year which also includes vehicle and construction equipment. He stated an Annual 5-year CIP projection is determined and a 10-year CIP projection is determined for project planning on the horizon.
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Mr. Patterson provided a brief summary of the following Capital Improvement Projects:

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Automated Metering project 11.5M Multi-year project to replace meters and related infrastructure

Water line replacement 7.4M 275K- 325K/year 2 water line replacement program 2M Raw Water line from Stoney Creek to Ed Thomas 800K Greeson Road

(Guilford County) 1.7M East Webb Avenue 150K Union Avenue 525K Chapel Hill Road 725K West Webb Avenue
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New water line extensions 1M 350K West Old Glencoe Road 175K St. Marks Church Road 400K Greeson Lane (Alamance County)

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JD Mackintosh Water Plant 7.3M 3.2M Convert from chlorine gas to bleach disinfection 3M Rebuild filters install air scour system 500K Replace 18 MGD

pump with 6 MGD Pump with variable speed drive 600K Replace generator switchgear/plc
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Ed Thomas Plant 10.6M 2M Install carbon feed system 6.6M - Building and structural repairs 2M? Electrical backup power supply at Stoney Creek Raw

Water Pump
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Station Sanitary Sewer Rehab/Replace 13M

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400K- 450K/year sewer lining project 150K- 200K/year replacement of old 6 mill lines 400K Replace Ava Street Area sewer 3.2M rehab/replace 21 Little

Alamance Creek Interceptor 1.6M rehab/replace 33 Little Alamance Creek Interceptor 275K various smaller sewer repairs/replacement 750K Replace Whitsett Pump Station force main 1.2M Replace Morningside Dr./Oakdale Ct. Sewer 2.6M Upgrade/refurbish Dry Creek Lift Station
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Following a brief discussion with Council and City staff, City Manager Watkins noted that Council will hear from Mr. Joey Mitchell in early summer.

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B. Resolution to Reject Municipal Agreement for NCDOT Project EB-5882

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Presented by: Todd Lambert, City Engineer

City Engineer Todd Lambert informed Council the City had entered into an agreement on December 4, 2018, with the North Carolina Department of

Transportation (NCDOT) for the construction of a sidewalk on Graham Hopedale Road from Mebane Street to Hanover Road including ramp improvements at all intersections which is identified as NCDOT Project EB-5882. He reported the City has been recently notified about a funded project; NCDOT U-6014, that includes widening of Graham Hopedale Road from Hanover Road to Morningside Drive to multi- lanes with bicycle pedestrian accommodations.
Tagged Passions:construction, council, streets, transportation, Bicycles, Pedestrian, and bicycles

Mr. Lambert explained the City would build a sidewalk next year in FY 19-20 if continued efforts were made with Project EB-5882, then have NCDOT

remove those sidewalks within the next two years once the U-6014 project began. He indicated the City must adopt a Resolution to reject the previously executed municipal agreement in order to facilitate the inclusions of elements of EB- 5882 into U-6014.
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Mayor Baltutis asked about the timeline of completion of the U-6014 project.

Mr. Lambert responded the expected time would be around the year 2022. He stated there are other projects for safer intersections on Graham Hopedale

that would not be affected by this change and the future project would be an improvement like the project being completed near St. Mark s Church Road.
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With no further comments, Council consensus was to place an addition on the April 2, 2019 consent agenda for Council to adopt a Resolution rejecting

the executed municipal agreement with North Carolina Department of Transportation for Project EB-5882.
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C. NCLM Broadband Goals and Draft Broadband Resolution Presented by: Rachel Kelly, Assistant City Manager

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Assistant City Manager Rachel Kelly reported that the North Carolina League of Municipalities has released a report, Leaping the Digital Divide, in

March 2018. She stated the report can be boiled down into 7 findings which have informed the League s community-led broadband advocacy:
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Ms. Kelly explained these findings closely mirror the calls to action being seen across our state at all levels of government and on both sides of

the aisle. She stated in working toward their goals of providing tools that facilitate public-private partnerships the NCLM has worked with Representatives Dobson, Lewis, Szoka and Corbin to draft House Bill 431, FIBER NC Act which was filed on March 25, 2019. She noted that Representatives Ross and Riddell have both signed on as co-sponsors of the bill.
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Ms. Kelly stated the NCLM indicates that a companion bill should soon be filed in the Senate. She stated the bill provides authority for local

governments to construct facilities or equipment for broadband service for the purpose of leasing to non-governmental units. She explained the legislation allows cities to use ad valorem tax levies, grants, or any other unrestricted funding source to construct these facilities.
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Ms.

Kelly provided an overview of how these arrangements work and who are the potential private partners. She explained that local government leases

either existing assets like underground fiber used to run stop lights or 911 centers, utility poles or access to water towers or invests in new assets that are leased to the private internet service provider. She indicated that those private ISPs then operate the networks and run the retail service. She explained local governments do not run networks or acts as a retail provider of internet services. She reported this bill would allow any willing provider to respond to a local RFP including larger providers (ISP). She stated there are also several smaller ISPs operating in North Carolina, some of them home-grown, creating jobs and helping meet people s residential and business internet needs. She indicated that some of them are already embracing the public-private partnership model, but only by jumping through significant regulatory hoops.
Tagged Passions:rfp, RFP, regulation, business, leasing, 911, utility, Utility, Telecommunications, cell tower, Cell tower, services, water, telecommunications, pole, and jobs

Ms. Kelly explained this legislation would broaden local government authority so that all partners public, private and non-profit could join in

arrangements that make the most sense for each. She noted that most of these smaller companies do not have large amounts of capital to invest and local

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governments can borrow money cheaply and over long horizons, bringing to the table a significant financial tool.

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Ms. Kelly reiterated the primary goal of this effort is to leverage existing municipal assets to encourage the growth and development of high-speed

broadband (gigabit fiber) networks in the Triad Region and surrounding communities to meet the technological needs of current and future businesses, public institutions, educational institutions, and local residents. She noted the following improvements:
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Provide comprehensive broadband infrastructure with capability for expansion Ultra-high-speed service (up to 1Gbps) with support for voice, video and

data Free or heavily discounted services to low-income neighborhoods Increase free wireless networks in parks and public areas Encourage hi-speed internet access for downtown businesses Promote economic development sites by providing fiber connectivity
Tagged Passions:business, expansion, sites, economic development, development, Telecommunications, downtown, services, telecommunications, parks, Development, Internet Access, poverty, wireless, Wireless, and neighborhood

Ms. Kelly reported that in November 2016 an announcement was made of Tri-Gig s selection of North State Communications. She stated the following are

Tri Gig partners: City of Greensboro, Guilford County, City of Burlington, University of North Carolina Greensboro, North Carolina Agricultural and Technical State University, and the City of High Point.
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Ms. Kelly explained the June 2017 Report for City of Burlington by ECC Technologies performed an assessment of broadband services and City-owned

fiber within the City. She stated this data changes rapidly and is difficult to validate as the data is self-reported by ISPs and is tracked by the FCC by census-blocks.
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She pointed out in the above map that if there is some presence of broadband in the block, the entire block is represented as covered. She stated to

get a better grasp of current coverage, available providers, and internet speeds, the City will work to obtain recent survey data from both the Burlington Downtown Corporation and Alamance County. She stated it is safe to say that most residences in Burlington do have the ability to access internet at their homes and some have several ISPs from which to choose, However, fewer have ultra-high-speed fiber to the home available.
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Follow this link to see coverage areas: https://broadbandnow.com/North- Carolina/Burlington?zip=27215

Ms. Kelly reported Burlington businesses have several internet connection options as well, but downtown Fiber connections continues to be challenging

due to the cost of installing underground utilities in the built-out district. She shared the Digital Divide might be physical in rural areas but often economical in urban areas, where services are often available but higher speeds can remain unaffordable for some.
Tagged Passions:rural, business, utility, Utility, Telecommunications, downtown, services, telecommunications, and digital divide

In conclusion, Ms. Kelly reported that City Council did move Downtown Broadband to an A Priority during the Goal Review Workshop in March 2019.

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Ms. Kelly stated City staff is currently working to engage ISPs in an ongoing dialogue about infrastructure installation during a sidewalk

replacement project. She stated written commitments would be needed before moving forward with the sidewalk replacement project and staff s direction was to work with the Burlington Downtown Corporation and a consultant to design a comprehensive and logical strategy to the major downtown projects on the horizon. She explained a phased plan for sidewalk replacement and ISP infrastructure installation is a project that should take place in tandem with examining the depot move, main street re-connection, plaza creation, and DFI sites to ensure a holistic approach to major downtown investment.
Tagged Passions:sites, strategic, streets, downtown, services, investment, and Pedestrian

Following a brief discussion with Council and staff, consensus was to place an addition to the April 2, 2019, City Council Meeting to adopt a

Resolution in support of the efforts to expand high-speed broadband coverage in our community and across the State and support legislation that allows communities to leverage public-private partnerships in achieving this goal.
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D. Municipal Building Lighting Policy Process

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Presented by: Rachel Kelly, Assistant City Manager

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Assistant City Manager Rachel Kelly explained the City and some Council Members have received requests for changing the color of the flood lights on

the Lexington Avenue entrance to the Municipal Building. She stated the flood lights were installed in celebration of the City s 125th year. She stated Council and staff have received inquiries over the year regarding changing the light colors for cause awareness, celebrations and holidays. She expressed staff will need guidance regarding the possible implementation of Municipal Building Lighting Policy.
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Ms. Kelly mentioned Interim City Clerk Beverly Smith and Community Engagement Manager Morgan Lasater have formed some language for the proposed

policy. She stated Building Maintenance Division discussions determined that staff can reasonably accommodate a change in lights once per month. She stated the lights require colored films, which can be pre-ordered in set colors with a cost per light approximately around 24.00.
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Ms. Kelly mentioned some of the policy considerations are for organizations making requests to have a local connection, be not-for-profit and

submitted annually. She stated the lighting requests should never be divisive and policy requirements could be considered for commercial, political, or religious purposes. She indicated a form would be provided to make the request, content of the request would include organization name, contact information, light color choice, purpose of the lighting and other pertinent information. She stated these would be reviewed by staff prior to seeking Council decision.
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In conclusion, Ms. Kelly asked Council for guidance on whether the Council would like to consider lighting of the Municipal Building, and if so,

asked for their advice or feedback in reference to policy and decision-making process.
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Mayor Baltutis stated he s received requests from several organizations that loved the appearance of the lighting on the building and how it supports

events going on in the community.
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Mayor Pro Tem Hykes expressed staff could handle the requests and didn t necessarily need Council approval. Mayor Baltutis and Mayor Pro Tem Hykes

commented that a Proclamation provided to Council would be enough to notify them of the purpose of the color selection and time frame it will be displayed in the event of community questions.
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Council Member Ward asked for clarification on when staff is suggesting the approval to begin allowing requests.

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Ms. Kelly responded staff is asking for direction since there have been requests and if this is acceptable use of the lighting.

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Council Member Ward asked for additional time to review the policy to provide feedback.

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City Manager Watkins asked for guidance about staff being involved in the decision-making process.

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Council Member Owen stated the policy could mention an advance notice requirement.

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Council Member Ward mentioned requests for the same organization year after year be given preference to an organization that didn t have a lighting

event the previous year.
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With no further questions, consensus was to have City staff include recommendations from Council and proceed with an administrative policy.

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E. Capital Programming: Funding Discussion Review of Various Financing Options

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Presented by: City Manager Hardin Watkins Peggy Reece, Director of Finance and Risk Management

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City Manager Hardin Watkins presented an item that was a holdover from the March 8, 2019, Goal Review Workshop. He mentioned acknowledgments to Jack

Vogt, Ted Cole of Davenport financial advisors, Renee Paschal, and Peggy Reece all of which provided guidance and materials that were used to make the presentation.
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Mr. Watkins briefed Council on Fund Balance and how the City determines financing for projects. He stated the City s fund balance position is strong.

He stated there are some funds available for usage if deemed appropriate by City Council. He stated experts in the field of capital finance advise that there is no right or wrong way to deploy cash. He identified how communities utilize their fund balance in differing ways such as:
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A way to help manage cash flow as projects timelines ebb and flow. Supplement the payback plan. Funds for things you can t easily borrow for. Items

lacking strong public support (e.g. jails). Dedicate it to non-bond, non-loan capital needs (e.g.-ongoing smaller capital items).
Tagged Passions:funding, bond, and jail

Mr. Watkins stated if you re not using fund balance, collateral is key. For example:

General Obligation Bonds Full faith and credit, taxing power. Real property asset you are financing (Installment Debt COPs, LOBs) Revenues from the

financed project (revenue bonds) Goal is to put up as much as needed without going over. Banks like 100 collateral
Tagged Passions:finance, taxes, Taxes, bond, and property

Mr. Watkins explained General Obligation (G.O.) Bonds are the classic way to fund large capital needs. He stated these require a public referendum

since you are pledging the full faith and credit of the City as a guarantee to repay. He stated this does get you the best rate but cost of
Tagged Passions:bond and referendum

Page 9

issuance can eat into the savings. He indicated these are often used for city halls, police stations, schools, streets and roads, parks, greenways,

open space, public works facilities, etc. He indicated the maximum term is usually 20 years and are typically used for needs that have strong community support. For example:
Tagged Passions:streets, public safety, parks, Public Works, public works, and education

What do people like? What can be presented to the citizenry that is popular? Provides guidance to elected officials. If a ballot question doesn t

pass, City may be hamstrung on how to move forward with that
Tagged Passions:election

need in the future.

Mr. Watkins explained the following highlights about revenue bonds. Security is revenue generated by project. No voter approval. Higher interest

rates than GO bond, depends on rating. Typically used for water, sewer, and electric. Term can be up to 30 years.
Tagged Passions:sewer, utility, security, bond, Utility, water, electric, and rates

Mr. Watkins defined installment debt, also called installment purchase agreements for items such as police cars, sanitation trucks, or fire trucks

that are done on a annual basis. He stated some call that certificates of participation and some call them limited obligation bonds (LOBs). He stated there is not a big difference in the interest rates from GO bonds, its slightly higher with less issuance costs. He explained this kind of investment does require collateral.
Tagged Passions:bond, solid waste, public safety, fire departments and districts, transportation, purchasing, investment, and rates

Mr. Watkins explained funding through leases for equipment and vehicles. He stated that doesn t require Local Government Commission (LGC) approval if

leased less than fifty-nine months. He stated you can t finance an item longer than its useful life, the interest rates are low because of short amortization, and they usually are not appropriate for large projects. He described pay-as-you-go for annual appropriations. He stated this is a good source but hard to afford in the days of growing operational needs, increasing health and retirement costs and inflation. He advised, if you can get in the habit of doing this, it s a powerful tool. He stated the City of Burlington typically allocates yearly contribution of about 1.8 - 2.0 million to pay installment loan debt and 2.0 million for PAYGO capital needs.
Tagged Passions:funding, health, equipment, finance, leasing, boards and commissions, retirement, seniors, and rates

Mr. Watkins explained the use of grants and donations. He stated staff is always searching for grant opportunities. He pointed out partnerships with

Impact Alamance, providing access to a contract grant writer and expressed their interest in community involvement. He stated Council Member Butler has advised staff to seek federal BUILD grants and Toole Design Group will begin working on an application for the Maple Avenue Corridor needs. He shared other sources and partnerships including New Leaf Society, Impact Alamance, Federal Transit Administration, Community Development Block Grant and NCDOT.
Tagged Passions:grant, council, donation, development, contract, Donation, Development, corridor, cdbg, and community development

Mr. Watkins stated the City has ample debt capacity. He stated we will never want to borrow more than we need to borrow, and the City is currently

building a case to begin taking steps so we can position ourselves for the best interest rates. He stated if the City does need to borrow funds the following steps have been put in place.
Tagged Passions:funding and rates

Page 10

Revisit and refine policies on debt, fund balance, etc policies and procedures to guide our planning effort.

Tagged Passions:planning and procedure

Begin setting aside annual monies for OPEB (Other Post-Employment Benefits). Rating analysts usually ask about OPEB looking for evidence we ve made

planned adjustments to minimize growth of the liability, most cities are PAYGO, they are happy to hear that you are setting aside some money via annual budget.
Tagged Passions:budget, employment, and growth

Mr. Watkins concluded by sharing advice on when to use fund balance and provided ways to build support throughout the community and how to build

public support and understand citizens interest.

Following a brief discussion with City staff, Council thanked City Manager Watkins and Finance Director Peggy Reece for the overview and information.

Tagged Passions:finance, council, administrator, and manager

F. Boards and Commissions Reports

Tagged Passions:boards and commissions

Planning and Zoning Commission - None Traffic Commission None Public Transit Advisory Commission (PTAC) - None

Tagged Passions:planning, boards and commissions, zoning, Public Transit, and traffic

G. City Manager Comments There were no additional City Manager comments.

Tagged Passions:administrator and manager

H. City Council Comments Mayor Baltutis provided an overview of his recent travel to the National Leagues of Cities conference in Washington, D.C. He

provided notes to Council summarizing the event. He stated North Carolina had the best participation this year with 180 leaders from North Carolina in attendance.
Tagged Passions:travel and events

ADJOURN Meeting adjourned at 6:30 p.m.

Beverly D. Smith Beverly D. Smith Interim City Clerk

April 1, 2019 Work Session

MINUTES OF THE BURLINGTON CITY COUNCIL MEETING

Tuesday, April 2, 2019 The City Council of the City of Burlington held a regularly scheduled meeting in the Council Chamber,

Tagged Passions:council

Municipal Building, 425 South Lexington Avenue, Burlington, NC, 27215, on April 2, 2019 at 7:00 p.m.

Mayor Ian Baltutis presided.

Council Members Present: Mayor Ian Baltutis Mayor Pro Tem Kathy Hykes Council Member Robert Ward Council Member James Butler

Tagged Passions:council

Staff Present: City Manager Hardin Watkins City Attorney David Huffman Interim City Clerk Beverly Smith

Tagged Passions:legal, administrator, and manager

Council Member Harold Owen

Tagged Passions:council

Council Members Absent: None

Tagged Passions:council

CALL TO ORDER: Mayor Ian Baltutis

INVOCATION: Council Member Harold Owen

Tagged Passions:council

PROCLAMATION: National Public Safety Telecommunicators Week April 14-20, 2019

Tagged Passions:recognition, 911, and public safety

CODE OF ETHICS DISCLOSING CONFLICTS OF INTEREST: Interim City Clerk, Beverly Smith

Tagged Passions:ethics

Council Member Owen stated he has a conflict with addition to consent agenda, Item E, due to his current service with North Carolina League of

Municipalities and would ask that Council recuse him from voting on Item E.
Tagged Passions:council and voting

Upon a motion by Council Member Ward, seconded by Mayor Pro Tem Hykes, it was resolved unanimously to approve the request to recuse Council Member

Owen from Item E.
Tagged Passions:council

Upon a motion by Council Member Ward, seconded by Council Member Butler, it was resolved unanimously to remove Item E from the Consent Agenda and

place on the regular agenda to vote on separately.
Tagged Passions:council

APPROVAL OF MINUTES: March 19, 2019 City Council Meeting

Upon a motion by Council Member Butler, seconded by Mayor Pro Tem Hykes, it was resolved unanimously to approve the foregoing minutes.

Tagged Passions:council

ADDITION TO CONSENT AGENDA:

Item D Adopt a Resolution to reject Municipal Agreement EB-5882

Upon a motion by Council Member Butler, seconded by Council Member Ward, it was resolved unanimously to approve the addition of Item D.

Tagged Passions:council

ADOPTION OF AGENDA WITH AMENDMENTS

Upon a motion by Mayor Pro Tem Hykes, seconded by Council Member Butler, it was resolved unanimously to approve the amendments.

Tagged Passions:council

2

CONSENT AGENDA:

A. To set a date of public hearing for April 16, 2019, to receive citizen comments on the 2019-2020 draft Annual Action Plan of the Community

Development Program.
Tagged Passions:development, program, Development, hearing, and community development

B. To establish Sunday, May 5, 2019 as the date for advertisement of delinquent real property tax liens for the year 2018; pursuant to North Carolina

General Statute 105-369(c).
Tagged Passions:taxes, Taxes, advertising, property, and property tax

C. To approve Budget Amendment 2019-33 for Burlington Police Department to use contributions from the NRA Foundation for the purchase of pistol

conversion kits and 9mm marking rounds for role play training.
Tagged Passions:gun control, budget, public safety, purchasing, training, and Gun Control

D. To adopt a Resolution to reject Municipal Agreement between the City of Burlington and the North Carolina Department of Transportation for EB-5882

project.
Tagged Passions:transportation

Resolution 19-06

RESOLUTION REJECTING THE EXECUTED MUNICIPAL AGREEMENT WITH NORTH CAROLINA DEPARTMENT OF TRANSPORTATION FOR PROJECT EB-5882

Tagged Passions:transportation

Whereas, the City of Burlington ( City ) entered into a Municipal Agreement with the North Carolina Department of Transportation ( NCDOT ) for the

construction of a sidewalk on Graham- Hopedale Road (SR 1716) from Mebane Street to Hanover Road including ramp improvements at all intersections which is identified as NCDOT Project EB-5882;
Tagged Passions:construction, streets, transportation, and Pedestrian

Whereas, the Burlington City Council previously approved the Municipal Agreement for EB-5882 at its regular Council meeting on December 4, 2018;

WHEREAS, the Municipal Agreement for EB-5882 was subsequently executed by NCDOT on March 12, 2019;

Whereas, in its budget cycle for FY 2019-2020, NCDOT has now funded a project, NCDOT Project U-6014, that includes widening Graham-Hopedale Road from

Hanover Road to Morningside Drive to multi-lanes with bicycle / pedestrian accommodations;
Tagged Passions:streets, budget, Bicycles, Pedestrian, and bicycles

Whereas, the limits and scope of EB-5882, namely the design and construction of sidewalk along Graham-Hopedale Road between Mebane Street and Hanover

Road, have now been identified to be included limits of U-6014;
Tagged Passions:construction, streets, and Pedestrian

Whereas, to proceed with the construction of sidewalks under NCDOT Project EB-5882 would result in the NCDOT having to destroy and rebuild said

sidewalks with the construction of NDOT U- 6014 which would be fiscally irresponsible;
Tagged Passions:construction, streets, and Pedestrian

Whereas, the City now requests that the planned improvements of EB-5882 be included in the final design of U-6014;


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