NC - Durham: Board of County Commissioners Meeting Agenda

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Board of County Commissioners Meeting Agenda

Board of County Commissioners

Durham County

Meeting Agenda

200 E. Main Street Durham, NC 27701

Tagged Passions:streets

(919) 560-0025

Commissioners' Chambers7:00 PMMonday, May 13, 2019

Regular Session

Public Charge

The Board of Commissioners asks its members and citizens to conduct themselves in a respectful, courteous manner, both with the Board and fellow

citizens. At any time, should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to the public charge is observed.

As a courtesy to others, please turn off cell phones during the meeting.

7:00 pm Regular Session

1. Opening of Regular Session - Pledge of Allegiance (5 min)

2. Agenda Adjustments (5 min)

3. Announcements (5 min)

Announcements19-0246

1. Durham County Board of Elections to Conduct Educational Seminars on Voter Identification Requirement - Educational Seminars about voter photo

identification requirements will be held between May and August. All seminars are free, and the community is invited to attend the following dates:
Tagged Passions:voting, election, and board of elections

North Regional Library - May 30th (6 - 8 p.m.) South Regional Library - June 20th (6 - 8 p.m.) East Regional Library - July 18th (6 - 8 p.m.) Eno

River Unitarian Universalist Fellowship - August 22nd (6 - 8
Tagged Passions:watershed and library

p.m.)

The following seminars will be presented in Spanish: Durham County Health and Human Service Building - July 23rd

Tagged Passions:health

(10 a.m. - 12 p.m. and 4 p.m. - 6 p.m.)

Agenda Text:

Page 1 Durham County Printed on 5/13/2019

May 13, 2019Board of County Commissioners Meeting Agenda

For additional questions, please contact the Durham County Board of Elections by phone at 919-560-0070 or by email elections@dconc.gov

Tagged Passions:voting, election, and board of elections

2. Let Your Voice Be Heard - The draft fiscal year 2020 Durham and Orange Work Plans are now available for comment through May 20, 2019. This process

budgets funding for next fiscal year (July 1, 2019 - June 30, 2020) in accordance with the multi-year County Transit Plans.
Tagged Passions:funding and budget

Comments can be submitted by doing the following: Online:

Tagged Passions:program

Email: aaron.cain@durhamnc.gov

Mail: City of Durham Department of Transportation Attn: Aaron Cain, 101 City Hall Plaza, Durham, NC 27701

Tagged Passions:transportation

Via a Community Group: Community organization can also submit comments in the form of a letter on behalf of their organization

3. Foster Care Fair: A Spotlight on Participating Organizations - May is National Foster Care Month and Fostering Families, the Triangle s

Partnership for Foster Adoptive Families is celebrating at Ponysaurus Brewing Co. located at 219 Hood Street on Sunday, May 19th from 1pm - 3pm. Come to learn more about volunteer opportunities, foster parenting and meet the people in your community who are working to support the Triangle s foster youth
Tagged Passions:streets, youth, and volunteer

4. Durham County Convenience Sites Accepting Fluorescent Bulbs and Mercury Containing Thermostats - All four County Convenience Sites are now

accepting fluorescent bulbs, mercury containing thermostats and Compact Fluorescent Bulbs (CFLs) for proper disposal. Tubes must be four feet or less and you must give them directly to a staff member for disposal. For more questions please call 919-560-0433 or email recycle@dconc.gov .
Tagged Passions:sites

5. Property Tax Relief Programs Information Session - Come learn about Homestead Property Tax Exemption for seniors and disabled residents along with

other property tax relief program offered to North Carolina on May 15, 2019 from 11 a.m. - 12 p.m. at the Durham Center for Senior Life Theater.
Tagged Passions:disability, taxes, Taxes, seniors, program, property, and property tax

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May 13, 2019Board of County Commissioners Meeting Agenda

This event is free and open to the public.

Tagged Passions:events

6. 2019 Aging Well in Durham: Free Community Event and Resource Fair - Come join us and find new ways to CONNECT, CREATE and CONTRIBUTE to an Age

Friendly Durham and, also learn about volunteer opportunities on Saturday, May 18th from 10 a.m. - 2 p.m. at the Durham County Human Services Building.
Tagged Passions:services, events, and volunteer

Registration is limited and required as a light breakfast and boxed lunch will be provided at no cost. For more information, or to register, please

call 919-560-7393, email mblack@dconc.gov or register online

7. Your Input is Needed - As the County prepares the FY19-20 budget, public comment is a vital component. Please let the Board of County

Commissioners know the priorities you support by visiting the online Budget Comment Portal at www.dconc.gov/19-20budgetportal
Tagged Passions:budget

8. Alert Durham - Sign Up Today: Durham County wants to keep its citizens informed and safe in the case of an emergency. Sign up for Alert Durham to

receive notifications about severe weather, unexpected road closures, missing persons, and evacuations of buildings or neighborhoods. To sign up for Alert Durham, visit www.AlertDurham.com
Tagged Passions:streets, emergency, street closure, and neighborhood

4. Minutes (5 min)

Minutes19-0245

Work Session - April 1, 2019Attachments:

5. Ceremonial Items (40 min)

Proclamation - National Drug Treatment Court Month19-0213

Tagged Passions:drugs, recognition, legal, and court

The Board is requested to proclaim May 2019 as National Drug Court Month in Durham, NC. The Drug Court movement has grown from the 12 original Drug

Courts in 1994 to over 2,900 operational Drug Courts across the country. Over the past twenty-five years, Drug Courts have served over 1.4 million individuals nationwide. Durham County is operating a successful adult program that has helped many Durham citizens regain sobriety and connect with resources to maintain long-term recovery.
Tagged Passions:drugs, legal, program, and court

Alignment with Strategic Plan: This item aligns with Strategic Goal 3: Safe Community and Goal 2: Health and Well-Being for All

Tagged Passions:health and strategic

Agenda Text:

Page 3 Durham County Printed on 5/13/2019

May 13, 2019Board of County Commissioners Meeting Agenda

Resource Persons: Karen Shaw, Adult Drug Treatment Court Coordinator and Roshanna Parker, CJRC Assistant Director

Tagged Passions:drugs, legal, and court

County Manager s Recommendation: The County Manager recommends that the Board proclaim May 2019 as National Drug Court Month in Durham. Proclamation

- National Drug Court Month- 2019Attachments:
Tagged Passions:drugs, recognition, legal, administrator, manager, and court

Proclamation - National Emergency Medical Services Week in Durham County

Tagged Passions:recognition, services, and emergency

19-0226

The Board is requested to proclaim the week of May 19-25, 2019 as Emergency Medical Services Week in Durham County.

Tagged Passions:services and emergency

A proposed proclamation is attached.

Tagged Passions:recognition

Alignment with Strategic Plan: This aligns with the County s Strategic Plan Goal 3: Safe Community.

Tagged Passions:strategic

Resource Persons: Kevin Underhill, Interim EMS Director

Tagged Passions:EMS

County Manager s Recommendation: The County Manager recommends that the Board proclaim the week of May 19-25, 2019 as Emergency Medical Services Week

in Durham County, and recognize Durham County EMS staff present at the meeting.
Tagged Passions:recognition, services, emergency, administrator, manager, and EMS

Agenda Text:

Proclamation - EMS Week - 2019Attachments:

Tagged Passions:recognition and EMS

Proclamation - National Foster Care Awareness Month19-0232

Tagged Passions:recognition

The Board is requested to Proclaim May as Foster Care Awareness Month.

Each year Foster Awareness Month is celebrated annually throughout the country in May. This month of acknowledgement increases the awareness,

education and opportunities that members of our community can engage in order to support children and families engaged in foster care services. This month also provides the opportunities to raise awareness and educate the community on the many ways to support families in the cause of foster care.
Tagged Passions:services and education

Alignment with Strategic Plan: Goal 3: Safe Community

Tagged Passions:strategic

Resource Persons: Ben Rose, Director; Jovetta Whitfield, Assistant Director; Sharyn Flood, Program Manager

Tagged Passions:program, flooding, and manager

County Manager s Recommendation: The County Manager recommends that the Board Proclaim May National Foster Care Awareness Month.

Tagged Passions:administrator and manager

Agenda Text:

Proclamation - FOSTER CARE MONTH - 2019Attachments:

Tagged Passions:recognition

Resolution in Support of NC s Working People and their Families19-0244

The Board is requested to approve a resolution in Support of North Carolina s Agenda Text:

Page 4 Durham County Printed on 5/13/2019

May 13, 2019Board of County Commissioners Meeting Agenda

Working People and their Families. This resolution is intended to encourage our North Carolina lawmakers to work to enhance the quality of life for

workers in all occupations by approving specific legislation that addresses an increased higher minimum wage, provision of paid family leave for those needing to take care of sick family members, the extension of the right to collective bargaining for public employees and the expansion of Medicaid coverage for eligible workers.
Tagged Passions:expansion, union, health insurance, and minimum wage

Alignment with Strategic Plan: This item aligns with Goal 1: Community and Family Prosperity as well as Goal 2: Health and Well-Being for All

Tagged Passions:health and strategic

Resource Persons: Wendy Jacobs, Chair, Durham Board of County Commissioners

County Manager s Recommendation: The County Manager recommends that the Board approve the resolution and forward a copy to the members of the Durham

Delegation. Resolution - Support of NC's Working People and their Families.2019 (revised)Attachments:
Tagged Passions:administrator and manager

6. Other Business (30 min)

Tagged Passions:business

FY2019-2020 Manager s Recommended Budget Presentation (30min)19-0165

Tagged Passions:budget and manager

Durham County Manager Wendell M. Davis will formally present the Recommended Budget for FY2019-2020 to the Durham County Board of Commissioners. This

is in accordance with N.C.G.S. 159-12 of the Local Government Budget and Fiscal Control Act.
Tagged Passions:budget, administrator, and manager

Alignment with Strategic Plan: Strategic Goal 5: Accountable, Efficient and Visionary Government.

Tagged Passions:strategic

Resource Persons: Wendell M. Davis, Durham County Manager

Tagged Passions:administrator and manager

County Manager s Recommendation: The County Manager recommends that the Board receive the presentation of the FY2019-2020 Recommended Budget.

Tagged Passions:budget, administrator, and manager

Agenda Text:

7. Consent Agenda (15 min)

Slater Road Pump Station Construction Work Contract Amendment19-0168

Tagged Passions:construction, streets, and contract

The Board is requested to authorize the County Manager to enter into a contract amendment to increase the existing construction contract with

Carolina Civilworks (FR 18-651) for the construction of the Slater Road Pump Station Improvements (IFB 18-002) in the amount of 22,178.06, bringing the total contract amount from 391,921.60 to 414,104.66, and to extend the contract date to June 30, 2019. Work for this project was completed in March 2019 and this amendment will be for the final payment.
Tagged Passions:construction, streets, contract, administrator, and manager

Alignment with Strategic Plan: This action is in accordance with Durham County

Tagged Passions:strategic

Agenda Text:

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May 13, 2019Board of County Commissioners Meeting Agenda

Strategic Plan Goal 4: Environmental Stewardship and Community Prosperity, as this project will ensure adequate sewer pump station capacity to

continue to serve the Slater Road Pump Station Sub-basin.
Tagged Passions:sewer, strategic, streets, utility, Utility, and environment

Resource Persons: Jay Gibson PE, General Manager; Peri Manns ASLA, Interim General Manager; Stephanie Brixey, Deputy Director of E ES

Tagged Passions:manager

County Manager s Recommendation: The County Manager recommends the Board to authorize the County Manager to enter into a contract amendment to

increase the existing construction contract with Carolina Civilworks (FR 18-651) for the construction of the Slater Road Pump Station Improvements (IFB 18-002) in the amount of 22,178.06, bringing the total contract amount from 391,921.60 to 414,104.66, and to extend the contract date to June 30, 2019. AAF Supplemental Document - Slater Rd Pump Station Contract Amendment
Tagged Passions:construction, streets, contract, administrator, and manager

CCW_Slater Rd_FR18-651_Original Contract

Tagged Passions:contract

CCW_Slater Rd_FR18-651_Change Order 1

CCW_Slater Rd_FR18-651_Change Order 2

CCW_Slater Rd_FR18-651_Change Order 3

Attachments:

Budget Ordinance Amendment No. 19BCC000054 - Approving a Hazardous Materials Emergency Preparedness (HMEP) Grant from the State of North Carolina

Division of Emergency Management (NCEM)
Tagged Passions:grant, ordinance, budget, materials, emergency, and hazardous materials

19-0177

The Board is requested to approve Budget Ordinance Amendment No. 19BCC000054 approving the HMEP Grant HM-HMP-0544-16-02-00 and recognizing 9,125 in

additional revenue and reducing General Fund-Fund Balance by 9,125. This grant reimburses the County for personnel expenses utilized for conducting a Commodity Flow Study. The HMEP Grant Program provides financial and technical assistance to enhance State, Territorial, Tribal, and local hazardous materials emergency planning and training. The HMEP Grant is a pass-through program that distributes funds from the state to emergency responders for hazmat training and to Local Emergency Planning Committees (LEPC's) for hazmat planning.
Tagged Passions:planning, funding, grant, ordinance, recognition, finance, budget, personnel, materials, program, emergency, training, and hazardous materials

By conducting the Commodity Flow Study, Emergency Management and emergency responders now have a better understanding of what hazardous materials are

being transported through our community by rail, highway, and pipeline. Knowing which hazardous materials are most prevalent in our community helps emergency planners prioritize and better prepare for emergency incidents involving these substances.
Tagged Passions:transportation, materials, emergency, and hazardous materials

Since this is a reimbursement of expenditures already encumbered rather than increasing expenses, the General Fund Fund Balance as a revenue source

is being reduced in order to maintain a balanced budget.
Tagged Passions:budget

Alignment with Strategic Plan: Goal 3: Safe Community

Tagged Passions:strategic

Agenda Text:

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May 13, 2019Board of County Commissioners Meeting Agenda

Resource Persons: James E. Groves, Fire Marshal/Emergency Management Director

Tagged Passions:emergency

County Manager s Recommendation: The County Manager recommends that the Board approve Budget Ordinance Amendment 19BCC000054 approving the HMEP Grant

HM-HMP-0544-16-02-00 and recognizing 9,125 in additional revenue and reducing General Fund Fund Balance by 9,125. HMEP_AAF Supplemental Document - Noncontract 4.4.19
Tagged Passions:grant, ordinance, recognition, budget, administrator, and manager

HMEP 2018 Reimbursement

AAF-54 Legal Form Recognizing Grant Revenue from State for HM and reducing GF Fund Balance.docx

Tagged Passions:grant, recognition, and legal

Attachments:

Budget Ordinance Amendment No. 19BCC000055 - Approval of Local Emergency Planning Committee (LEPC) Grant reimbursement from the State of North

Carolina, Department of Public Safety
Tagged Passions:planning, grant, ordinance, budget, public safety, and emergency

19-0180

The Board is requested to approve Budget Ordinance Amendment No. 19BCC000055 approving the 2018 LEPC Grant and recognizing 948.09 in additional

revenue, as well as reducing General Fund-Fund Balance appropriation by 948.09. The 2018 LEPC Grant reimburses the County for items and materials used to support LEPC meetings such as printing supplies, handouts, marketing material, or food/beverage meeting support.
Tagged Passions:funding, grant, ordinance, recognition, market, budget, and materials

The Durham County Local Emergency Planning Committee (LEPC) is identified as an active LEPC in North Carolina and has a vital role in coordinating

information on chemical storage, emergency planning, and chemical spill response. Coordination is accomplished through effective partnerships between our Emergency Management Division staff, emergency responders, and business and industry that use and store hazardous substances.
Tagged Passions:planning, business, emergency, and commercial

The LEPC Grant is a federally funded program that is passed through the State of North Carolina Emergency Management (NCEM). NCEM provides up to

1,000 annually to active LEPCs across the state to support their planning and preparedness activities. Since this is a reimbursement of expenditures already expended, the General Fund-Fund Balance appropriation is being reduced in order to maintain a balanced budget.
Tagged Passions:planning, funding, grant, budget, program, and emergency

Alignment with Strategic Plan: County s Strategic Goal 3: Safe Community

Tagged Passions:strategic

Resource Persons: Jim Groves EM/FM Director.

County Manager s Recommendation: The County Manager recommends that the Board approve Budget Ordinance Amendment No. 19BCC000055 approving the 2018

LEPC Grant, and recognizing 948.09 in additional revenue, as well as reducing General Fund-Fund Balance appropriation by 948.09.
Tagged Passions:funding, grant, ordinance, recognition, budget, administrator, and manager

Agenda Text:

Page 7 Durham County Printed on 5/13/2019

May 13, 2019Board of County Commissioners Meeting Agenda

LEPC _ AAF Supplemental 04.05.2019

2018 LEPC

AAF-55 Legal Form Recognizing Grant Revenue from LEPC and reducing GF fund balance

Tagged Passions:grant, recognition, and legal

Attachments:

Laboratory Services for the Utilities Division19-0182

Tagged Passions:utility, Utility, and services

The Board is requested to authorize the County Manager to enter into a service contract with Meritech, Inc. and Pace Analytical (RFP 19-0025) to

provide laboratory services for the Triangle Wastewater Treatment Plant (TWWTP) and Rougemont Water System for the upcoming fiscal year in the amounts listed below, subject to budget availability. The initial terms of the contracts will be from July 1, 2019 through June 30, 2020; with the option to renew by the County for four (4) successive one (1) year periods, under the same terms and conditions.
Tagged Passions:rfp, RFP, sewer, budget, utility, Utility, contract, services, water, plant, administrator, and manager

a) 80,048.00 with Meritech, Inc. for Triangle Wastewater Treatment Plant laboratory services, and sampling and laboratory services as required for

the industrial pretreatment program, not to exceed 85,000; and
Tagged Passions:sewer, industrial, services, program, and plant

b) 3,435.61 with Pace Analytical for Rougemont Water System laboratory services, not to exceed 4,000.

Tagged Passions:utility, Utility, services, and water

Alignment with Strategic Plan: This action is in accordance with Durham County Strategic Plan Goal 4: Environmental Stewardship and Community

Prosperity, as this project will ensure sampling compliance with current permits and results will confirm we are operating in a manner that is protecting the environment.
Tagged Passions:strategic, Conservation, environment, and compliance

Resource Persons: Jay Gibson PE, General Manager; Peri Manns ASLA, Interim General Manager; Stephanie Brixey, Deputy Director of Engineering

Environmental Services; Amy Moore, Utilities Compliance Manager
Tagged Passions:utility, Utility, services, environment, compliance, and manager

County Manager s Recommendation: The County Manager recommends the Board to authorize the County Manager to enter into a service contract with

Meritech, Inc. and Pace Analytical (RFP 19-0025) to provide laboratory services for the Triangle Wastewater Treatment Plant (TWWTP) and Rougemont Water System for the upcoming fiscal year in the amounts listed below, subject to budget availability. The initial terms of the contracts will be from July 1, 2019 through June 30, 2020; with the option to renew by the County for four (4) successive one (1) year periods, under the same terms and conditions.
Tagged Passions:rfp, RFP, sewer, budget, utility, Utility, contract, services, water, plant, administrator, and manager

a) 80,048.00 with Meritech, Inc. for Triangle Wastewater Treatment Plant laboratory services, and sampling and laboratory services as required for

the industrial pretreatment program, not to exceed 85,000; and
Tagged Passions:sewer, industrial, services, program, and plant

b) 3,435.61 with Pace Analytical for Rougemont Water System laboratory services, not to exceed 4,000.

Tagged Passions:utility, Utility, services, and water

Agenda Text:

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May 13, 2019Board of County Commissioners Meeting Agenda

AAF Supplemental Document - Contract Approval RFP 19-025

Tagged Passions:rfp, RFP, and contract

Proposal Tablulation

MWBE Compliance Review Form-AAF for 19-025 RFP 040319

Tagged Passions:rfp, RFP, and compliance

Review Committee Evaluation Summary

Attachments:

Budget Ordinance Amendment No. 19BCC00050 Appropriating Parkwood Fire Tax District Fund Fund Balance ( 156) and Durham County Fire and Rescue Service

District Fund Fund Balance ( 299,844) and transferring 300,000 to the General Fund to Support Replacing of Driveways at Two Former Parkwood Fire Stations, General Fund Fund Balance Appropriation will be Reduced by 300,000
Tagged Passions:funding, ordinance, budget, taxes, Taxes, and fire departments and districts

19-0184

The Board is requested to approve Budget Ordinance Amendment No. 19BCC00050 appropriating 156 of Parkwood Fire Tax District Fund fund balance and

299,844 of Durham County Fire and Rescue Service District Fund fund balance and transferring these funds ( 300,000) to the General Fund to reimburse the General Fund for expenditures related to replacing the driveways at two former Parkwood Fire Stations (Stations 81 83). The General Fund fund balance appropriation will be decreased by 300,000 as expenditures will be supported by the transferred funds.
Tagged Passions:funding, ordinance, budget, taxes, Taxes, and fire departments and districts

As part of the consolidation of Durham County Fire and Rescue (DCFR) with the City of Durham there was an agreement that the aprons (driveways) at

the two former Parkwood Stations would be replaced by the County. This was budgeted in FY2017-18; however, the work was not completed during that fiscal year. The work is in process now and this amendment provides Fire District funds to reimburse the General Fund for expenditures related to this project.
Tagged Passions:funding, budget, and fire departments and districts

Alignment with Strategic Plan: Goal 5 Efficient Government. While directly impacting our ability to provide for a Safe Community (Goal 3), this

spending measure ensures the use of Fire District funds for directly related expenditures.
Tagged Passions:funding, strategic, and fire departments and districts

Resource Persons: James E. Groves, Fire Marshal/Emergency Management Director; David N. Ades, Assistant Director of Budget and Management; Motiryo

Keambiroiro, Director of General Services
Tagged Passions:budget, services, and emergency

County Manager s Recommendation: The County Manager recommends that the Board approve Budget Ordinance Amendment No. 19BCC00033 appropriating 156 of

Parkwood Fire Tax District Fund fund balance and 299,844 of Durham County Fire and Rescue Service District Fund fund balance and transferring these funds ( 300,000) to the General Fund to reimburse the General Fund for expenditures related to replacing the driveway at two former Parkwood Fire Stations. The General Fund Fund Balance appropriation will be decreased by 300,000 as expenditures will be supported by the transferred funds.
Tagged Passions:funding, ordinance, budget, taxes, Taxes, fire departments and districts, administrator, and manager

Agenda Text:

Page 9 Durham County Printed on 5/13/2019

May 13, 2019Board of County Commissioners Meeting Agenda

AAF-50 Supplemental Appropriate Parkwood and Durham County Fire and Rescue District Fund Balance ( 300,000) and transfer to General Fund to cover

replacement of driveways at former Parkwood Stations.docx

AAF-50 Legal Form Appropriate Parkwood and Durham County Fire and Rescue District Fund Balance ( 300,000) and transfer to General Fund to cover

replacement of driveways at former Parkwood Stations.docx
Tagged Passions:legal

Attachments:

Utilities Division Biosolids Contract Amendment with McGill Environmental Systems, Inc.

Tagged Passions:utility, Utility, contract, and environment

19-0199

The Board is requested to authorize the County Manager to enter into a contract amendment to increase the existing contract with McGill Environmental

Systems, Inc. (FR 19-177) for the transport and disposal of wastewater treatment plant residuals (RFP 17-023) in the amount of 8,877.98, bringing the total contract amount from 252,920.00 to 261,797.98 and to execute any other related contracts, including amendments, not to exceed 265,000.
Tagged Passions:rfp, RFP, sewer, contract, environment, plant, administrator, and manager

Alignment with Strategic Plan: This action is in accordance with Durham County Strategic Plan Goal 4: Environmental Stewardship and Community

Prosperity, as this ensures we are complying with State and Federal regulations as well as protecting the environment.
Tagged Passions:regulation, strategic, Conservation, and environment

Resource Persons: Jay Gibson PE, General Manager; Peri Manns ASLA, Interim General Manager; Stephanie Brixey, Deputy Director of E ES

Tagged Passions:manager

County Manager s Recommendation: The County Manager recommends the Board authorize the County Manager to enter into a contract amendment to increase

the existing contract with McGill Environmental Systems, Inc. (FR 19-177) for the transport and disposal of wastewater treatment plant residuals (RFP 17-023) in the amount of 8,877.98, bringing the total contract amount from 252,920.00 to 261,797.98 and to execute any other related contracts, including amendments, not to exceed 265,000.
Tagged Passions:rfp, RFP, sewer, contract, environment, plant, administrator, and manager

Agenda Text:

Supplmental AAF Documnetaion - McGill Env. Systems

FR19-177_McGILL ENVIRONMENTAL

Tagged Passions:environment

Attachments:

Utilities Division Polymer Contract Amendment with Polydyne, Inc.19-0200

Tagged Passions:utility, Utility, and contract

The Board is requested to authorize the County Manager to enter into a contract amendment to increase the existing purchase of goods contract with

Polydyne, Inc. (FR 19-406) for polymer (IFB 18-042) in the amount of 5,399.20, bringing the total contract amount from 85,000 to 90399.20, and to execute any other related contracts, including amendments, not to exceed 101,784.20.
Tagged Passions:contract, purchasing, administrator, and manager

Alignment with Strategic Plan: This action is in accordance with Durham County Strategic Plan Goal 4: Environmental Stewardship and Community

Prosperity, as these chemicals are necessary for the Triangle Wastewater Treatment Plant to meet all permit limitations as specified in the facility s NPDES permit.
Tagged Passions:facility, sewer, strategic, environment, and plant

Resource Persons: Jay Gibson PE, General Manager; Peri Manns ASLA, Interim General Manager; Stephanie Brixey, Deputy Director of E ES

Tagged Passions:manager

County Manager s Recommendation: The County Manager recommends the

Tagged Passions:administrator and manager

Agenda Text:

Page 10 Durham County Printed on 5/13/2019

May 13, 2019Board of County Commissioners Meeting Agenda

Board authorize the County Manager to enter into a contract amendment to increase the existing purchase of goods contract with Polydyne, Inc. (FR

19-406) for polymer (IFB 18-042) in the amount of 5,399.20, bringing the total contract amount from 85,000 to 90399.20, and to execute any other related contracts, including amendments, not to exceed 101,784.20. AAF Supplemental Document - Contract Approval - Polydyne
Tagged Passions:contract, purchasing, administrator, and manager

FR19-406_POLYDYNE

Attachments:

Capital Project Amendment No. 19CPA000017 - Move Funds from the Collection System Rehabilitation Capital Project SE051 to the Stirrup Iron Creek Lift

Station Capacity Improvements Capital Project SE056 in the amount of 123,429 and Contract Amendment for Carolina Civilworks, Inc.
Tagged Passions:funding, capital spending, contract, and Capital Spending

19-0202

The Board is requested to approve Capital Project Amendment No. 19BCC000017 to move funds from the Collection System Rehabilitation Capital Project

SE051 to the Stirrup Iron Creek Lift Station Capacity Improvements Capital Project SE056 in the amount of 123,429. The Board is also requested to authorize the County Manager to enter into a contract amendment to increase the existing construction contract with Carolina Civilworks (FR 19-671) for the construction of the Stirrup Iron Pump Station Improvements (IFB 18-029) in the amount of 205,000, bringing the total contract amount from 897,280 to 1,102,280.
Tagged Passions:funding, construction, capital spending, contract, Capital Spending, administrator, and manager

Alignment With Strategic Plan: This action is in accordance with Durham County Strategic Plan Goal 4: Environmental Stewardship and Community

Prosperity, as this project will ensure backup emergency power which will reduce the risk of sanitary sewer overflows. No additional policy impacts are expected as a result of this project.
Tagged Passions:sewer, strategic, utility, Utility, risk, emergency, environment, and policy

Resource Persons: Jay Gibson PE, General Manager; Peri Manns ASLA, Interim General Manager; Stephanie Brixey, Deputy Director of E ES

Tagged Passions:manager

County Manager s Recommendation: The County Manager recommends the Board approve Capital Project Amendment No. 19CPA000017 to move funds from the

Collection System Rehabilitation Capital Project SE051 to the Stirrup Iron Creek Lift Station Capacity Improvements Capital Project SE056 in the amount of 123,429. The Board is also requested to authorize the County Manager to enter into a contract amendment to increase the existing construction contract with Carolina Civilworks (FR 19-671) for the construction of the Stirrup Iron Pump Station Improvements (IFB 18-029) in the amount of 205,000, bringing the total contract amount from 897,280 to 1,102,280.
Tagged Passions:funding, construction, capital spending, contract, Capital Spending, administrator, and manager

Agenda Text:

Page 11 Durham County Printed on 5/13/2019

May 13, 2019Board of County Commissioners Meeting Agenda

AAF Supplemental Document - Contract Approval

Tagged Passions:contract

FNI Generator Replacement Letter

CCW Quote - Generator

CCW Contract - Stirrup Iron Creek Lift Stataion

Tagged Passions:contract

CPA-17 Legal Form Move funds Project SE051 to SE056 ( 129,429)

Tagged Passions:funding and legal

Attachments:

Capital Project Amendment 19CPA000018 to Increase the Detention Center Elevator Project Funding by 500,000 to Facilitate ATS Replacement and

Associated HVAC Upgrades
Tagged Passions:funding, capital spending, Capital Spending, and detention

19-0204

The Board is requested to appropriate 500,000 to facilitate the complete replacement of the Durham County Detention Center emergency generator

automatic transfer switches (ATS) and elevator equipment/control room HVAC systems. The automatic transfer switches safely provide emergency power to the Detention Center elevators and other essential life safety systems.
Tagged Passions:equipment, emergency, and detention

The General Contractor, Progressive Contracting, that is performing the Detention Center elevator modernization project (IFB No. 18-003, currently

underway), has provided a proposed cost of 852,826.25 for the complete replacement of the generator ATS and elevator related HVAC system. The available project budget in the Jail Elevator Upgrade Project 4190DC077 is 439,390.79. With the additional funding of 500,000, General Services intends to award a contract change order, not to exceeded 852,826.25, to Progressive Contracting for complete replacement of the emergency generator ATS and related elevator HVAC systems. After transfer of funding and change order execution, the remaining fund balance of 86,564.51 will be reserved for project contingency purposes.
Tagged Passions:funding, budget, contract, services, emergency, jail, and detention

The additional 500,000 will be funded by reducing the DSS Building Demolition Project by the remaining balance of 249,573 and an appropriation of

Debt Service Fund fund balance of 250,427 and transferring these funds to the Pay as You Go County Contribution Fund. Both amounts will be appropriated to the Detention Center elevator Project.
Tagged Passions:funding, demolition, and detention

Alignment with Strategic Plan: Goal 3: Safe Community and Goal 5: Accountable, Efficient and Visionary Government

Tagged Passions:strategic

Resource Persons: Motiryo Keambiroiro, Director of General Services; Shawn Swiatocha, Assistant Director of General Services; Joel Jones, Quality

Control Contract Specialist
Tagged Passions:contract and services

County Manager s Recommendation: The County Manager recommends that the Board approve Capital Project Amendment 19CPA000018 to increase the Detention

Center Elevator Project by the remaining balance of 249,573 and Budget Ordinance Amendment No. 19BCC000052 to Appropriate Debt Service Fund fund balance of 250,427 and transfer the funds to the Pay as You Go County Contribution fund and appropriate this amount to the Detention Center elevator
Tagged Passions:funding, ordinance, budget, capital spending, Capital Spending, administrator, manager, and detention

Agenda Text:

Page 12 Durham County Printed on 5/13/2019

May 13, 2019Board of County Commissioners Meeting Agenda

Project to replace the emergency generator automatic transfer switch gear serving the Detention Center elevators and essential life safety systems.

Tagged Passions:emergency and detention

ATS Funding Supplemental Document revised

Tagged Passions:funding

AAF-52 Legal Form Transferring Debt Servcie Fund fund balance to the Pay Go County Contribtion Fund for Detention Center Elevator Project ( 250,427)

Tagged Passions:legal and detention

CPA-18 Legal Form Detention Center Elevator Project ( 500,0000

Tagged Passions:legal and detention

Attachments:

Approval of the City of Durham and County of Durham Housing Opportunities for Persons with Aids (HOPWA) Sub-Grant Agreement

Tagged Passions:grant and housing

19-0208

The Board is requested to authorize the County Manager to enter into a sub-grant agreement between the City of Durham (Grantee) and the County of

Durham (Project Sponsor) for the Housing Opportunities for Persons with Aids (HOPWA) Program. Under this federal program, HUD makes grants to local communities, States, and nonprofit organizations for projects that benefit low-income persons living with HIV/AIDS and their families. The Department of Social Services (DSS) is being awarded the HOPWA Program funds from the City of Durham for eligible activities. DSS will provide services as stated in the scope of work. DSS provides administration of the Short-Term Rent, Mortgage, and Utility Assistance (STRMU) under the HOPWA grant. This program assists persons living with AIDS with short term crisis rental assistance, mortgage, or utilities based on eligibility qualifications. The goal is to prevent homelessness through crisis intervention. DSS also supports evaluation for the HOPWA voucher program, Permanent Housing Program, and Supportive Services. DSS is a subrecipient for this grant as the City of Durham applies for the grant from the Department of Housing and Urban Development and contracts with HUD for the funds.
Tagged Passions:funding, grant, social services, utility, development, Utility, contract, services, program, Development, rental, administrator, manager, poverty, and housing

Funding is incorporated in the FY18-19 Budget. Alignment with Strategic Plan: This action aligns with Goal 2: Health and Well-being for All.

Tagged Passions:funding, health, strategic, and budget

Resource Persons: William Rose, Director and Janeen Gordon, Assistant Director of Aging and Adult Services.

Tagged Passions:services

County Manager s Recommendation: The County Manager recommends the Board authorize the County Manager to enter into a sub-grant agreement between the

City of Durham (Grantee) and the County of Durham (Project Sponsor) for the Housing Opportunities for Persons with Aids (HOPWA) Program.
Tagged Passions:grant, program, administrator, manager, and housing

Agenda Text:

HOPWA Contract signed by City

Tagged Passions:contract

aaf supplement HOPWA May2019

Attachments:

Capital Project Amendment No. 19CPA000019- Moving 2016 General Obligation Bond Funds Between Multiple Durham Public School Capital Projects and

Closing Three Bond Funded Capital Projects
Tagged Passions:funding, capital spending, bond, Capital Spending, and education

19-0211

On April 11, 2019, the Durham Public Schools (DPS) Board of Education approved Agenda Text:

Tagged Passions:education

Page 13 Durham County Printed on 5/13/2019

May 13, 2019Board of County Commissioners Meeting Agenda

adjustments to multiple 2016 Bond funded Capital Projects. Pursuant to the Interlocal Agreement with DPS, as amended, the Durham County Board of

County Commissioners is requested to consider and approve the closing of three DPS Capital Projects and moving funds between multiple Capital Projects. The projects that DPS closed as part of this transfer are Merrick-Moore Renovations (SH242), Holt Kitchen Renovations (SH266), and High School Track Repairs (SH271).
Tagged Passions:funding, capital spending, bond, Capital Spending, and education

The projects that DPS is closing as part of this transfer are Merrick-Moore Renovations (SH242), Holt Kitchen Renovations (SH266), and High School

Track Repairs (SH271). All three projects were completed under budget based on the original allocation of 2016 Bond Funds. The remaining balances for Merrick-Moore Renovations (SH242) and Holt Kitchen Renovations (SH266) will be applied to the Eno Valley Renovations project which is underfunded due several factor including asbestos and mold found during the renovation work. The remaining balance of the High School Track Repairs will be transferred to the Existing Northern High School project specifically for track renovations.
Tagged Passions:funding, budget, bond, and education

These projects are not officially closed yet in the County s asset management system. Any project that has had activity during the fiscal year cannot

be closed in the asset management system until the next fiscal year. The County will bring another amendment to BOCC in FY2019-20 to officially close these projects in the County s asset management system.

The table below indicates funds reconciled by DPS and the County that are available for transfer:

Tagged Passions:funding

Project Current Budget Increase/ Decrease Revised Budget Project Status 16 GO Bond - Eno Valley Renovations (SH241) 8,321,789.04 98,518.77

8,420,307.81
Tagged Passions:budget and bond

Amending 16 GO Bond - Merrick-Moore Renovations (SH242) 687,500.00 ( 64,292.97) 623,207.03

Tagged Passions:bond

Complete 16 GO Bond - Existing Northern High School (SH249) 256,061.44 54,600.02 310,651.46

Tagged Passions:bond and education

Amending 16 GO Bond - Holt Kitchen Renovations (SH266) 337,500.00 ( 34,225.80) 303,274.20

Tagged Passions:bond

Complete 16 GO Bond - High School Track Repairs (SH271) 937,500.00 ( 54,600.02) 882,899.98

Tagged Passions:bond and education

Complete Totals 10,540,350.48 0.00 10,540,350.48

Alignment with Strategic Plan: This capital project amendment aligns with Goal 1-Community and Family Prosperity and Enrichment, through providing

access to educational, vocational, economic and cultural opportunities and by providing support for educational opportunities that ensure high academic achievement.
Tagged Passions:strategic, vocational education, capital spending, and Capital Spending

Resource Persons: Fred Jernigan, Senior Project Manager, Construction Capital Planning.

Tagged Passions:planning, construction, and manager

Page 14 Durham County Printed on 5/13/2019

May 13, 2019Board of County Commissioners Meeting Agenda

County Manager s Recommendation: The County Manager recommends that the Board approve Capital Project Amendment No. 19CPA000019 closing three Capital

Projects and moving 2016 General Obligation (GO) Bond funds between other Capital Projects. CPA-19 Legal Form for Transfers and Closures of DPS Capital ProjectsAttachments:
Tagged Passions:funding, legal, capital spending, bond, Capital Spending, administrator, and manager

Budget Ordinance Amendment 19BCC000053 for the Department of Social Services - Recognize Subsidized Child Care Services Support Revenue of 166,545

and Family Reunification Revenue of 33,857
Tagged Passions:ordinance, recognition, budget, social services, services, and Child Care

19-0212

The Board is requested to approve the Department of Social Services request to recognize additional revenue subsequent to the adoption of the

FY2018-2019 Budget.
Tagged Passions:recognition, budget, social services, and services

Subsidized Child Care Services Support Funds: The Subsidized Child Care Program allocates a portion of its funding to service support (administrative

cost) each year. Durham County received an increase of 166,545 for FY2018-2019. Attached is the SFY18-19 Subsidized Child Care Allocation Funding Allocation Form dated March 1, 2019.
Tagged Passions:funding, services, program, and Child Care

Family Reunification Services Funds: Family Reunification funds are intended to provide services to a child who is removed from his/her home and

placed in a foster home or a child care institution. These funds also provide services to the parents or primary caregivers to facilitate the safe and appropriate reunification of the family. The department recognizes 33,857 which is the difference between the adopted budget and the allocation. Attached is the SFY18-19 Family Reunification Funding Authorization.
Tagged Passions:funding, recognition, budget, services, Child Care, and parents

Alignment with Strategic Plan: Goal 2: Health and Well-being for All Goal 3: Safe Community

Tagged Passions:health and strategic

Resource Persons: William Rose, Director; Rhonda Stevens, Assistant Director; Candice Leathers, Child Care Program Manager, and Jovetta Whitfield,

Assistant Director
Tagged Passions:program, manager, and Child Care

County Manager s Recommendation: The County Manager recommends that the Board of County Commissioners approve Budget Ordinance Amendment No.

19BCC000053 recognizing Subsidized Child Care Program Funds of 166,545 and Family Reunification Services Funds of 33,857.
Tagged Passions:funding, ordinance, recognition, budget, services, program, administrator, manager, and Child Care

Agenda Text:

6. CC Service Support 166,545 Family Reunif 33,857 AAF Suppl Doc


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