NC - Hope Mills, NC: BOARD OF COMMISSIONERS REGULAR MEETING

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BOARD OF COMMISSIONERS REGULAR MEETING

TOWN OF HOPE MILLS BOARD OF COMMISSIONERS REGULAR MEETING

MONDAY, MAY 20, 2019 7:00 P.M. BILL LUTHER BOARD MEETING ROOM

________________________________________________________________________

CALL TO ORDER Mayor Warner

INVOCATION

PLEDGE OF ALLEGIANCE Mayor Warner

1. APPROVAL OF AGENDA ADDITIONS OR DELETIONS.

2. PRESENTATIONS.

a. Presentation by Angie Brady, Director of Tourism and Client Relations at the Fayetteville Area Convention and Visitors Bureau.

Tagged Passions:tourism and conventions

b. Yard of the Month presentation by the Appearance Commission.

Tagged Passions:boards and commissions

c. Mayor s Proclamation in Honor of Memorial Day. TAB 1

Tagged Passions:recognition

d. Presentation of Public Works Certificate.

Tagged Passions:Public Works and public works

e. Presentation of Certificates to Scouts who assisted with Veterans Day.

Tagged Passions:veterans

3. PUBLIC HEARINGS. NONE

Tagged Passions:hearing

4. PUBLIC COMMENTS.

Each speaker is asked to limit comments to three (3) minutes, and the total comment period will be 30 minutes or less. Citizens should sign up with

the Town Clerk to speak prior to the start of the meeting. Please direct comments to the full board, not to an individual board member or staff member. Although the Board is interested in hearing your concerns, speakers should not expect Board action or deliberation on subject matter brought up during the Public Comment segment. Topics requiring further investigation will be referred to the appropriate town officials or staff and may be scheduled for a future agenda.
Tagged Passions:hearing

5. CONSENT AGENDA:

a. Consideration of Approval of the Minutes from the May 6, 2019 Regular Meeting. TAB 2

b. Consideration of Deputy Chief Dean attending the NC Internal Affairs

Investigators Association Annual Training Conference in Greensboro, NC from July 15th through July 19th, at a cost of 1,242.50 which is included in

the upcoming budget. TAB 3
Tagged Passions:budget and training

c. Consideration of Kenny Tatum taking a Building Level 3 class in Concord, N.C.

Dates are; June 6,7,8,9 and June 14,15,16. Total cost of the training is 1392.78 and is included in the current budget. TAB 4

Tagged Passions:budget and training

d. Consideration of Approval of Resolution 2019-12 Accepting a Donation of the Art Sculpture Core from Jim and Elizabeth Blevins. TAB 5

Tagged Passions:arts, donation, and Donation

e. Consideration of Approval of Budget Amendment 12 for the FY2018-2019 TAB 6

Tagged Passions:budget

f. Acceptance of the April, 2019 Financial Statements. TAB 7

Tagged Passions:finance and financial report

All items on the Consent Agenda are considered routine, to be enacted by one motion and without discussion. If a member of the governing body

requests discussion of an item, the item will be removed from the Consent Agenda and considered separately under New Business.
Tagged Passions:business

END OF CONSENT AGENDA

6. OLD BUSINESS:

Tagged Passions:business

a. Discussion and Possible Action regarding the Rockfish Road Sidewalk Project / Grant and requested Change Order from Charles Hughes Construction.

TAB 8
Tagged Passions:grant, construction, streets, and Pedestrian

b. Discussion and Possible Action regarding Red Light Cameras. TAB 9

7. NEW BUSINESS:

Tagged Passions:business

a. Discussion and Possible Action Setting Date for Ceremonial Ribbon Cutting Accepting Donated Sculptures. TAB 10

Tagged Passions:arts

b. Discussion and Possible Action regarding the Aquatics Feasibility Committee: as

requested by Commissioner Larson. TAB 11

c. Discussion and Possible Action Including Parish House and Adjoining Properties in the Heritage Park Master Plan: as requested by Mayor Pro Tem

Mitchell. TAB 12
Tagged Passions:parks

d. Discussion and Possible Action Permanently Moving Manager s Report After Public Hearings and Before Public Comments ; Modification to our Board

Policies and Procedures: as requested by Mayor Pro Tem Mitchell. TAB 13
Tagged Passions:procedure, hearing, and manager

e. Discussion and Possible Action Prohibiting Deuce and A Half Trucks from Parking in Residential Neighborhoods Within Town Limits. Under Our

Ordinances Currently, Tractors/Semi-Trailer Trucks are prohibited: as requested by Mayor Pro Tem Mitchell. TAB 14
Tagged Passions:ordinance, transportation, neighborhood, and parking

f. Discussion and Possible Action Regarding a Cleanup Process Plan of The Lake Shore Area While the Water Surface Level Is Low Due to The Bulkhead

Construction Project: as requested by Commissioner Bellflowers. TAB 15
Tagged Passions:construction, utility, Utility, and water

g. Discussion and Possible Action Regarding the Demolition of the Town Owned House at 5439 Fountain Lane: as requested by Commissioner Bellflowers.

TAB 16
Tagged Passions:demolition

h. Discussion and Possible Action regarding a request from Mr. Charlie Gardner involving Purchasing Town Owned Property on Duncan St. TAB 17

Tagged Passions:purchasing and property

i. Discussion and Possible Action regarding the Freese and Nichols report on the

Golf Course Walking Trail. TAB 18

Tagged Passions:trails and golf

8. REPORTS AND INFORMATION ITEMS:

a. Manager s report.

Tagged Passions:manager

b. Reminders.

May 21, 2019 at 6:00 p.m. Citizens Academy Final meeting in the Luther Board Room.

May 21, 2019 at 6:00 p.m. Lake Advisory Committee in the Parks and Recreation Building.

Tagged Passions:parks and recreation

May 23, 2019 at 6:00 p.m. Veterans Affairs Committee in the Parks and Recreation Building.

Tagged Passions:veterans, parks, and recreation

May 27, 2019 MEMORIAL DAY Holiday, Town offices will be closed. o NO PARKS and REC Committee due to holiday.

Tagged Passions:parks and holiday

May 28, 2019 at 6:30 p.m. Appearance Commission in the Parks and Recreation Building.

Tagged Passions:boards and commissions, parks, and recreation

May 30, 2019 at 7:30 a.m. CityView Breakfast at the Highland Country Club. June 3, 2019 at 6:00 p.m. Festival Committee and Mayors Youth Leadership

Tagged Passions:youth and festival

Committee in the front meeting room at Town Hall. June 3, 2019 at 7:00 p.m. Regular Board of Commissioners Meeting in the

Luther Board Room.

c. Department Monthly Reports. TAB 19

9. STAFF COMMENTS.

10. OFFICIAL COMMENTS.

11. ADJOURNMENT.

TAB 1

Proclamation

Tagged Passions:recognition

MEMORIAL DAY May 27, 2019

WHEREAS, Memorial Day was first widely observed on May 30, 1868 and called Decoration Day to commemorate the nation s Civil War dead by decorating

their graves; and
Tagged Passions:drugs and graves

WHEREAS, Memorial Day evolved to commemorate American military personnel who died in all wars and was declared a National Holiday by Congress in

1971, to be celebrated the last Monday in May; and
Tagged Passions:personnel, military, and holiday

WHEREAS, each Memorial Day Americans remember the debt of gratitude we owe to our veterans who gave their lives for our country; and

Tagged Passions:veterans

WHEREAS, thousands of American men and women have given their lives for their country and many thousands more still bear severe disabilities and the

scars of war, and by remembering these, we are reminded that the cost of war and peace is great; and

WHEREAS, we continue to rely on our brave and steadfast men and women in uniform to defend our freedoms, we commemorate this noble American holiday,

we honor those who fell in defense of our freedoms and we honor them in our memory; and
Tagged Passions:holiday

NOW, THEREFORE, BE IT RESOLVED, that I, JACKIE WARNER, MAYOR of the Town of Hope Mills, North Carolina, do hereby urge all citizens to observe this

day in honor and in memory of the thousands of American men and women who have answered the call to duty in defending the hard-won freedoms we enjoy today and who have sacrificed their lives in defense of their country.

PROCLAIMED this 16th day of May, 2019.

___________________________________

JACKIE WARNER, MAYOR

TAB 2

1 Volume 30 Regular Meeting May 6, 2019

TOWN OF HOPE MILLS BOARD OF COMMISSIONERS REGULAR MEETING MINUTES

MONDAY, MAY 6, 2019 AT 7:00 P.M. BILL LUTHER BOARD MEETING ROOM

Mayor Jackie Warner called the regular meeting of the Hope Mills Board of Commissioners to order on Monday, May 6, 2019 at 7:05 p.m.

GOVERNING BOARD MEMBERS PRESENT Mayor Jackie Warner, Commissioners Jessie Bellflowers, Pat Edwards, Meg Larson and Jerry Legge.

GOVERNING BOARD MEMBERS ABSENT Mayor Pro Tem Mike Mitchell.

STAFF PRESENT Town Manager Melissa Adams, Town Clerk Jane Starling, Finance Director Drew Holland, Parks Recreation Director Lamarco Morrison, Public

Works Director Don Sisko, Fire Chief Chuck Hodges, Deputy Fire Chief Steve Lopez, Police Chief Joel Acciardo and Development Planning Administrator Chancer McLaughlin. Also present was Town Attorney Dan Hartzog, Jr.
Tagged Passions:planning, finance, legal, development, public safety, parks, Development, Public Works, public works, administrator, manager, and recreation

INVOCATION AND PLEDGE OF ALLEGIANCE The invocation was led by Pastor Michael Mathis of Mission Field Ministries, followed by the Pledge of Allegiance

led by Eagle Scout Venturing Crew 32 members Connor Duncan Harling.

Prior to the Pledge of Allegiance, Pastor Mathis commented his ministry located off of Black and Decker Road will be hosting a Ministry in the

Community event during the first weekend of August.
Tagged Passions:streets and events

Mayor Warner presented Eagle Scouts Connor and Duncan Harling with proclamations recognizing their achievements as Eagle Scouts.

Tagged Passions:recognition

1. APPROVAL OF AGENDA ADDITIONS OR DELETIONS.

Motion made by Commissioner Edwards and carried unanimously, to approve the agenda as presented with the addition of a Memorandum of Understanding

for the Artwork with Professor Walls added to New Business Item d.
Tagged Passions:business

2. PRESENTATIONS.

a. Presentation to the Town from local photographer Vince Sittnick.

Vince Sittnick presented the Town with a photograph of Hope Mills Lake at night.

2 Volume 30 Regular Meeting May 6, 2019

b. Special Recognition of the Hope Mills Fire Department.

Tagged Passions:recognition and fire departments and districts

Mayor Warner presented Fire Chief Chuck Hodges and Deputy Fire Chief Steve Lopez with a special certificate of recognition for their departments

effort in achieving a new Department of Insurance rating of 2.
Tagged Passions:recognition and insurance

c. Lupus Awareness Month Proclamation.

Tagged Passions:recognition

LUPUS AWARENESS MONTH PROCLAMATION

Tagged Passions:recognition

Whereas, each year, the Lupus Foundation of America designates May as National Lupus Awareness Month to show support for the estimated 1.5 million

Americans who have lupus.

Whereas, lupus is an unpredictable and misunderstood autoimmune disease that ravages different parts of the body. It is difficult to diagnose, hard

to live with, and a challenge to treat.

Whereas, lupus can affect any part of the body, including the skin, lungs, heart, kidneys and brain. No organ is spared. The disease can cause

seizures, strokes, heart attacks, miscarriages, and organ failure.

Whereas, lupus can be particularly difficult to diagnose because its symptoms are similar to those of many other illnesses, and major gaps exist in

understanding the causes and consequences of lupus. More than half of all the people with lupus take four or more years and visit three or more doctors before obtaining a correct diagnosis. Whereas, while lupus strikes mostly women of childbearing age, no one is safe from lupus. African Americans, Hispanics/Latinos, Asians and Native Americans are two to three times more likely to develop lupus a disparity that remains unexplained. And Whereas, 53,000 North Carolinians are affected by lupus. Now, therefore, I Jackie Warner, Mayor of the Town of Hope Mills, do hereby proclaim the month of May, 2018 as Lupus Awareness Month in the Town of Hope Mills, North Carolina. I urge each of our citizens to observe this month by educating themselves in the symptoms and impact of lupus, and join with the North Carolina Chapter of the Lupus Foundation of America in supporting programs of research, education and community service. In witness whereof, I have hereunto set my hand the 6th day of May in the year 2019.
Tagged Passions:program, education, and disparity

______________________________ Jackie Warner, Mayor

d. Municipal Clerks Week Proclamation.

Tagged Passions:recognition

Proclamation

Tagged Passions:recognition

3 Volume 30 Regular Meeting May 6, 2019

50th ANNIVERSARY OF MUNICIPAL CLERKS WEEK May 5 - 11, 2019

Whereas, the Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world; and

Whereas, the Office of the Municipal Clerk, the oldest among public servants, provides the professional link between citizens, local governing bodies

and agencies of government at other levels; and

Whereas, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; and

Whereas, Municipal Clerks continually strive to improve through participation in education programs, seminars, workshops and annual meetings of their

professional organizations and it is appropriate that we recognize the accomplishments of the Municipal Clerk.
Tagged Passions:recognition, program, and education

Now, Therefore, I Mayor Jackie Warner, do recognize the week of May 5 through May 11, 2019, as Municipal Clerks Week, and extend appreciation to all

Municipal Clerks for the vital services they perform and their dedication to the communities they represent.
Tagged Passions:recognition and services

Proclaimed this 6th day of May, 2019.

____________________________ Jackie Warner Mayor

e. National Police Week Proclamation.

Tagged Passions:recognition and public safety

Proclamation NATIONAL POLICE WEEK

Tagged Passions:recognition and public safety

2019 BY THE MAYOR OF HOPE MILLS, NORTH CAROLINA

WHEREAS, in 1962, President John F. Kennedy signed a proclamation which designated May 15 as Peace Officers Memorial Day and the week in which that

date falls as Police Week. Currently, tens of thousands of law enforcement officers from around the world participate in events which honor those that have paid the ultimate sacrifice.; and
Tagged Passions:recognition, public safety, and events

WHEREAS, the members of the law enforcement agencies of North Carolina play an essential role in safeguarding the rights and freedom of the citizens

of the State; and
Tagged Passions:public safety

WHEREAS, it is important that all citizens know and understand the problems, duties and responsibilities of law enforcement officers and agencies;

and
Tagged Passions:public safety

4 Volume 30 Regular Meeting May 6, 2019

WHEREAS, the citizens of Hope Mills recognize and appreciate the contributions made by law enforcement officers at all levels of government;

Tagged Passions:recognition and public safety

NOW, THEREFORE, I, Jackie Warner, Mayor of the Town of Hope Mills, North Carolina, call upon all citizens to observe the week of May 12 18, 2019, as

NATIONAL POLICE WEEK in Hope Mills, North Carolina.
Tagged Passions:public safety

PROCLAIMED THIS 6TH DAY OF MAY, 2019.

___________________ Jackie Warner, Mayor

f. National Public Works Week Proclamation.

Tagged Passions:recognition, Public Works, and public works

National Public Works Week Proclamation

Tagged Passions:recognition, Public Works, and public works

May 19 25, 2019

It Starts Here

WHEREAS, public works professionals focus on infrastructure, facilities and services that are of vital importance to sustainable and resilient

communities and to the public health, high quality of life and well-being of the people of Hope Mills; and,
Tagged Passions:health, services, Public Works, and public works

WHEREAS, these infrastructure, facilities and services could not be provided without the dedicated efforts of public works professionals, who are

engineers, managers and employees at all levels of government and the private sector, who are responsible for rebuilding, improving and protecting our nation s transportation, water supply, water treatment and solid waste systems, public buildings, and other structures and facilities essential for our citizens; and,
Tagged Passions:utility, solid waste, Utility, transportation, services, water, Public Works, public works, and manager

WHEREAS, it is in the public interest for the citizens, civic leaders and children in Hope Mills to gain knowledge of and to maintain a progressive

interest and understanding of the importance of public works and public works programs in their respective communities; and,
Tagged Passions:program, Public Works, and public works

WHEREAS, the year 2019 marks the 59th annual National Public Works Week sponsored by the American Public Works Association/Canadian Public Works

Association be it now,
Tagged Passions:Public Works and public works

THEREFORE, I, Mayor Jackie Warner do hereby designate the week May 19 25, 2019 National Public Works Week; I urge all Hope Mills citizens to

recognize the substantial contributions Public Works Employees make to protecting our health, safety, and quality of life.
Tagged Passions:health, recognition, Public Works, and public works

Proclaimed this 6th day of May 2019

___________________________ Jackie Warner, Mayor

5 Volume 30 Regular Meeting May 6, 2019

g. Veterans Outreach Proclamation.

Tagged Passions:recognition and veterans

Mayor Warner presented members of the Veterans Affairs Committee with a proclamation in honor of Veterans Outreach Day.

Tagged Passions:recognition and veterans

OFFICE OF THE MAYOR

TOWN OF HOPE MILLS, NC PROCLAMATION

Tagged Passions:recognition

WHEREAS, America is greatly indebted to those who have sacrificed for the liberty and security of our country; and

Tagged Passions:security

WHEREAS, the contributions and sacrifices of the men and women who served in the Armed Forces have been vital in maintaining the freedoms and way of

life enjoyed by the people of the United States; and WHEREAS, Armed Forces members have been unrelenting in battle, unwavering in loyalty, and unmatched in honor, and have demonstrated that freedom is the most powerful force on earth; and

WHEREAS, VFW Post 10630 and the American Legion have coordinated with other Veterans and civic organizations in the Hope Mills area to provide this

special ceremony of outreach today;
Tagged Passions:veterans

NOW, THEREFORE, BE IT RESOLVED that I, Jackie Warner, Mayor of the Town of Hope Mills, do hereby proclaim Friday, May 3, 2019 as VETERANS OUTREACH

DAY in the Town of Hope Mills in tribute to all veterans: and urge all citizens to join in the expression of appreciation to the many veterans in our community who have given so much in our behalf in times of both war and peace.
Tagged Passions:veterans

This 6th day of May 2019. ___________________________ Jackie Warner, Mayor

h. Presentation of Manager s recommended proposed FY 2019-2020 Budget. Budget Books will be handed out at the meeting. Consideration to hold a Budget

Workshop(s) in May and/or set date
Tagged Passions:budget and manager

for Public Hearing on proposed FY 2019-2020 Budget for Monday, June 3, 2019 at 7:00 p.m.

Tagged Passions:budget and hearing

Town Manager Melissa Adams alongside Finance Director Drew Holland presented the Board with the Manager s recommended proposed fiscal year 2019-2020

budget.
Tagged Passions:finance, budget, and manager

Motion made by Commissioner Bellflowers and carried unanimously, to hold a Budget Workshop on Monday, May 20, 2019 at 5:00 p.m. and a public hearing

on the proposed fiscal year 2019-2020 budget on Monday, June 3, 2019 at 7:00 p.m.
Tagged Passions:budget and hearing

6 Volume 30 Regular Meeting May 6, 2019

3. PUBLIC HEARINGS. NONE

Tagged Passions:hearing

4. PUBLIC COMMENTS.

Ms. Elizabeth Cooper, 4413 Goldenrod Ct., Parkton, NC. Ms. Cooper spoke in reference to the censure of the Mayor and inquired when the investigation

results would be presented to Hope Mills citizens.

5. CONSENT AGENDA:

a. Consideration of Approval of Minutes from the March 25, 2019 Special Meeting.

b. Consideration of Approval of Minutes from the April 15, 2019 Regular Meeting.

c. Consideration of Approval of Officer Phillips, and Officer Medina to attend Police Law Institute course. The course is 10 days long, and is held

at the NC Justice Academy in Salemburg, NC. The cost is 220 and included in the current budget.
Tagged Passions:budget and public safety

d. Consideration of Approval of Resolution 2019-011 Against Bills Usurping the Authority of Local Governments by The NC General Assembly.

RESOLUTION OPPOSING THE USURPING OF LOCAL

GOVERNMENT AUTHORITY BY THE NORTH CAROLINA GENERAL ASSEMBLY

R2019-011

WHEREAS, there are various proposed bills currently pending before the North Carolina General Assembly which limit, restrict, and/or usurp powers

that local governments have historically possessed that enabled counties and municipalities to appropriately govern their jurisdictions; and

WHEREAS, these pending bills are enabling legislators to micromanage the governance of all of NC s 100 counties and 552 municipalities; and

WHEREAS, local government leaders know and understand the needs of their communities best; they are more accessible to their residents, they conduct

public hearings; and they prioritize their communities first. All of these factors enable counties and towns to make the best decisions for their distinctive communities in which they serve; and
Tagged Passions:hearing

WHEREAS, Attachment 1 contains a list of pending bills before the General Assembly, that have been compiled by the North Carolina Association of

County Commissioners and the North Carolina League of Municipalities, that are opposed by the Town of Hope Mills.

7 Volume 30 Regular Meeting May 6, 2019

NOW, THEREFORE, BE IT RESOLVED, the Town of Hope Mills, NC opposes the bills listed in Attachment 1; and

BE IT FURTHER RESOLVED, the Town of Hope Mills, NC opposes the General Assembly s assault on local governments authority impacting every local

government in the State; and

BE IT FURTHER RESOLVED, the Clerk, for the Town of Hope Mills, shall submit the signed Resolution to the local House and Senate elected officials,

the North Carolina Association of County Commissioners, and the North Carolina League of Municipalities.

This day of May 2019.

____________________________________

Jackie Warner, Mayor

Mike Mitchell, Mayor Pro Tem

Jessie Bellflowers, Commissioner

____________________________________ Pat Edwards, Commissioner

ATTEST: ____________________________________ Megan Larson, Commissioner

____________________________________ Jerry Legge, Commissioner

_________ Jane G. Starling CMC, NCCMC Town Clerk

e. Consideration of Approval of Audit Contract for FY 2018-2019 With Thompson,

Tagged Passions:contract and audit

Price, Scott Adams And Co., P.A., Currently Budgeted in the Amount of 18,500.

Tagged Passions:budget

END OF CONSENT AGENDA

Motion made by Commissioner Edwards and carried unanimously, to approve the consent agenda as read.

____________________________________

____________________________________

8 Volume 30 Regular Meeting May 6, 2019

6. OLD BUSINESS:

Tagged Passions:business

a. Update from Freese and Nichols, Inc. Regarding Citation for ADA Compliance on the Golf Course.

Tagged Passions:disability, compliance, and golf

Attorney Hartzog commented the Architectural Barriers Act prompted the question as to whether carveouts for the handicapped ramp need to be extended

to the golf course walking trail. Attorney Hartzog requested additional time to research and finalize the Memorandum of Understanding.
Tagged Passions:legal, trails, and golf

Town Manager Adams commented Freese and Nichols, Inc. is continuing to work on the scope of services for the walking trail and access from the

parking lot. There was a delay as their offices were closed due to illnesses.
Tagged Passions:services, trails, manager, and parking

b. Recap of the Bid Award for the Hope Mills Lake Bulkhead Project.

Tagged Passions:rfp and RFP

Commissioner Larson commented an editorial in a local publication incorrectly stated the Town only received one bid for the bulkhead project. Town

Manager Adams responded the Town received five bids but the lowest bidder at the time withdrew their bid due to a mathematical error. Fleming Associates recommended the Town award the bid to the next lowest bidder; M E Contracting.
Tagged Passions:rfp, RFP, contract, and manager

Commissioner Bellflowers commented the bulkhead project was well thought out, discussed for over a year, and included in the Capital Improvement

Plan.
Tagged Passions:capital spending and Capital Spending

7. NEW BUSINESS:

Tagged Passions:business

a. (Non-Public Hearing Item) Case No. 18-104. Consideration of the Hope Mills Road Development; C2(P) Site Plan Review; Hope Mills Zoning Ordinances;

Zoned: C2(P); Acreage: 4.22 ac. +/-; Located at 2587 Hope Mills Road (NC HWY 59); submitted by Sotos Investments, LLC (Owner) and George Rose (Engineer). (Hope Mills).
Tagged Passions:ordinance, development, zoning, Development, investment, and hearing

Development Planning Administrator Chancer McLaughlin presented this item. Mr. McLaughlin commented the applicant is requesting site plan approval

for a group development that anticipates utilizing the site for a religious worship activity, a private school, and a gymnasium with the existing structures.
Tagged Passions:planning, development, Development, administrator, and education

Motion made by Commissioner Edwards and carried unanimously, to approve Case No. 18-104 consideration of the Hope Mills Road Development; C2(P) Site

Plan Review; Hope Mills Zoning Ordinances; Zoned: C2(P); acreage: 4.22 acres +/-; located at 2587 Hope Mills Road.
Tagged Passions:ordinance, development, zoning, and Development

b. (Non-Public Hearing Item) Case No. 19-047. Consideration of the Biscuitville; C(P) Site Plan Review; Hope Mills Zoning Ordinances; Zoned: C(P);

Acreage: 1.33
Tagged Passions:ordinance, zoning, and hearing

9 Volume 30 Regular Meeting May 6, 2019

ac. +/-; Located at 2659 Hope Mills Road (NC HWY 59); submitted by Blake Jennings, Biscuitville, Inc. (Developer) and Wade J. Pudwill (Design Firm).

(Hope Mills).
Tagged Passions:streets

Development Planning Administrator Chancer McLaughlin presented this item. Mr. McLaughlin commented the applicant is requesting a site plan approval

for a 2,982 square foot Biscuitville restaurant that will tie in directly to the internal entrance located off of George Owens Drive as well as the internal entrance to the existing shopping center off of Hope Mills Road.
Tagged Passions:planning, streets, development, restaurants, Development, commercial, and administrator

Motion made by Commissioner Bellflowers and carried unanimously, to approve Case No. 19-047 consideration of the Biscuitville; C(P) site plan review;

Hope Mills Zoning Ordinances; Zoned: C(P); acreage 1.33 acres +/-; located at 2659 Hope Mills Road.
Tagged Passions:ordinance and zoning

c. (Non-Public Hearing Item) Case No. 19-049. Consideration of the Chick-Fil-A- Restaurant @ Hope Mills, NC; C(P) Site Plan Review; Hope Mills Zoning

Ordinances; Zoned: C(P); Acreage: 2.57 ac. +/-; Located at 3101 N Main Street (NC HWY 59); submitted by Chick-Fil-A, Inc. (Developer) and G. Robert George Assoc. (Engineer). (Hope Mills).
Tagged Passions:ordinance, restaurants, zoning, and hearing

Development Planning Administrator Chancer McLaughlin presented this item. Mr. McLaughlin commented the subject property, 2.57 acres in size, was

recently annexed into the Town to assist in the facilitation of this development. The applicant is requesting a site plan approval for a 4,850 square foot Chick-Fil-A restaurant with ingress/egress provided off of North Main Street.
Tagged Passions:planning, streets, development, restaurants, Development, property, administrator, and annexation

Motion made by Commissioner Bellflowers and carried unanimously, to approve Case No. 19-049 consideration of the Chick-Fil-A Restaurant site plan

review; Hope Mills Zoning Ordinances; Zoned: C(P); Acreage 2.57 acres +/-; located at 3101 North Main Street.
Tagged Passions:ordinance, restaurants, and zoning

d. Consideration and Discussion of Setting Date for Ceremonial Ribbon Cutting

Accepting Donated Sculptures and Memorandum of Understanding.

Tagged Passions:arts

Mayor Warner commented this item should be tabled until Mayor Pro Tem Mitchell is present. Mayor Warner commented the Warner family purchased the

bicycle and Mayor Pro Tem Mitchell s business purchased the waves. Both sculptures are being donated to the Town. Mayor Warner commented the red sculpture in front of the municipal buildings is for sale at a cost of 500.
Tagged Passions:business, sale, arts, purchasing, Bicycles, and bicycles

Mayor Warner commented Professor Adams has agreed to allow the Town to display his personal artwork on loan until the Town s partnership with the

University of North Carolina Pembroke art student s resumes. Professor Walls has requested a Memorandum of Understanding for the temporary display of his artwork.
Tagged Passions:arts and university

10 Volume 30 Regular Meeting May 6, 2019

Attorney Hartzog commented the Town may need to reference insurance in the indemnity clause in the Memorandum of Understanding if any damage or

injury were to occur.
Tagged Passions:legal and insurance

Motion made by Commissioner Legge and carried unanimously, to table discussion of setting date for ceremonial ribbon cutting and acceptance of

donated sculptures, and Memorandum of Understanding for artwork from Professor Walls, contingent on insurance coverage.
Tagged Passions:arts and insurance

e. Update on Request for Engineering Quotes on the Episcopal Parish House.

Town Manager Adams commented staff received quotes from two structural engineers recommended by Senior Restoration Specialist Jeff Adolphsen with the

State Historic Preservation. Staff requested a quote for both a Level A and Level B inspection. A Level B inspection usually involves material testing. The first Level A visual inspection quote received was submitted by E.B. Pannkuk; Stature Engineering, PLLC in the amount of 1,875. Lysaght Associates Structural Engineers also submitted a Level A quote in the amount of 4,905 for structural engineering and inspection to determine the feasibility of repairing the Parish House.
Tagged Passions:historic, preservation, and manager

Motion made by Commissioner Bellflowers and carried unanimously, to accept Lysaght Associates quote for Level A structural engineering and

determining feasibility of repairing the Parish House in the amount of 4,905.

8. REPORTS AND INFORMATION ITEMS:

a. Manager s report.

Tagged Passions:manager

1. Lake Bulkhead: The surveyors began working this morning, May 6th and the contractor is anticipating beginning to drive the piles tomorrow

afternoon, May 7th.

2. The new metal roof for the Mill House - Trade Street Museum has been completed. 3. Previously I had reported to you that Staff and Members of the

Festival Committee
Tagged Passions:streets, trade, and festival

had met with a Representative of the Salvation Army and a Representative of Andrulonis Media the Carolina Country Music Awards. Together, they wanted

the Town to host a benefit country music concert (to benefit the Salvation Army), with the group The Blue Pickups, on Tuesday, July 2nd. We had tentatively planned for a Representative to address the BOC this evening. I have notified the representatives of this proposed event that unfortunately the benefit concert did not pass through the Special Events Committee. There were too many logistical and public safety concerns, plus the proximity to our own Town event. Although we are sorry that this event did not work out for us, we would like for them to consider having something this fall or possibly next year when we have more time to work out all the details.
Tagged Passions:public safety, events, and military

4. The Household Hazardous Waste, Shred and Litter sweep events, as well as, the first Farmers Market this past Saturday were a big success; the

Shred event filled up 22 containers. We had 17 vendors participate in the Farmers Market one of
Tagged Passions:market, agriculture, events, and farmers market

11 Volume 30 Regular Meeting May 6, 2019

which was the Grey s Creek FFA and we have received notification that the South View FFA will be participating. The Town is continuing to accept

applications for the Farmers Market.
Tagged Passions:market, agriculture, and farmers market

5. The tentative date for installation of the new telephone system for all Town offices is June 4th.

6. Jennifer Beedle from NC State PARTF came to visit with us on April 26th. She visited the Golf Course site, Heritage Park and Hope Mills Lake Park.

She strongly recommended that we pursue a grant for Heritage Park, in lieu of the Golf Course site. Her reasoning was for the following reasons: 1). Its close proximity to Hope Mills Lake and the ability to expand amenities in that concentrated area; 2). The entire project could be completed with the allocated funds from PARTF and the Town s match; and 3). The proposed park elements and amenities present a strong case for a successful grant, and the timing is perfect for completing the master plan, getting public input, and submitting a grant for the 2020 PARTF cycle for consideration. Ms. Beedle did mention that the Golf Course site was a great project, but due to the cost of development and multiple phasing, she thought that Heritage Park was a much stronger and viable project for PARTF. She also mentioned that the Town should only apply for one (1) grant and that it is not favorable to apply for a grant if the application is not a strong one, meaning that there are enough park elements to warrant points and the minimum requirements have been met e.g. master plans approved, public input documented, etc.
Tagged Passions:funding, grant, development, public safety, parks, Development, and golf

7. Rockfish Road Sidewalk Project: The Engineering Representative is drafting a letter to the contractor in coordination with NCDOT to notify them

that they are at risk for default on the project.
Tagged Passions:streets, risk, and Pedestrian

8. Johnson Street Sidewalk Project: Working 90 drawings, nearing completion incorporating the PWC comments and changes. The Environmental Assessment

has been completed by the field office and is at the main office for review. Continuing to work through the right of way certification.
Tagged Passions:streets, environment, and Pedestrian

9. ADA Transition Program: Public Works has identified Big T s as a priority project for ADA compliance and it has been identified in the FY

2019-2020 proposed budget.
Tagged Passions:budget, disability, program, Public Works, public works, and compliance

10. On Friday, April 26th Stormwater Administrator Beth Brown, representatives of Cumberland County Schools, a Liaison for NC State Stormwater

Graduates, and I met at the C. Wayne Collier Elementary School to discuss some ideas for alleviating the amount of flooding around the school. All of the ideas would require the DOT s input and involvement. We are waiting on DOT to notify us when they are going to be conducting the soil borings, which were tentatively scheduled to begin around May/June.
Tagged Passions:flooding, administrator, education, and stormwater

11. The Town of Hope Mills Sign Ordinance was officially approved and adopted by the Hope Mills Board of Commissioners on April 15, 2019. During the

time of several work sessions held by the Town and full adoption, staff received several sign package applications from companies anticipating the ordinance changes. Although the Board was considering an overhaul of the sign ordinance, staff had to
Tagged Passions:ordinance

12 Volume 30 Regular Meeting May 6, 2019

approve the sign applications based on the sign regulations that were in place at the time of submittal. Below I have listed 3 recent approvals that

were granted for free standing pole signs prior to the April 15th adoption:
Tagged Passions:grant, regulation, and pole

a. Taco Bell: Sign application approved on March 14, 2019 repair and replacement of existing 30-foot pole sign

Tagged Passions:restaurants and pole

b. Case 19-032: Doctors Office: Site Plan approval granted on April 1,

Tagged Passions:grant

2019. Sign application approved on April 12, 2019 for a 30-foot pole sign.

Tagged Passions:pole

c. Chick Fil A: Sign application approved on April 12, 2019 for a 30-foot pole sign.

Tagged Passions:pole

12. CBS17 is planning to host a luncheon to honor our first responders on Wednesday,

Tagged Passions:planning

July 17th. A member of the Storm Team will deliver lunch and possibly conduct a Facebook live post and record a short segment for an upcoming

newscast.
Tagged Passions:social media law

13. Development and Planning Administrator Chancer McLaughlin has been enrolled in the Greater Fayetteville Chamber Leadership Academy. The program

identifies, motivates and educates potential community leaders. The program selects individuals that will represent different occupations, backgrounds, interests, and talents. It is meant to enhance and build leadership skills for the participants. This program consists of nine-day long sessions once a month for nine months. Mr. McLaughlin is scheduled to graduate on May 23rd.
Tagged Passions:planning, development, program, Development, and administrator

14. Tentative projected date to begin Mosquito spraying is Thursday May 9th. 15. Parks Recreation staff would like to know if the Board would like to

ride a float
Tagged Passions:parks, insect, and recreation

again this year for July 4th.

The consensus of the Board was to ride on a float for the July 4th Parade.

b. Reminders.

May 7, 2019 at 6:00 p.m. Citizens Academy in Town Hall (week six Police Department)

Tagged Passions:public safety

May 8, 2019 at 5:00 p.m. Historic Preservation Commission in the Parks and Recreation Building.

Tagged Passions:boards and commissions, historic, parks, preservation, and recreation

May 13, 2019 at 12:30 p.m. Chamber Luncheon in the Parks and Recreation Building.

Tagged Passions:parks and recreation

May 14, 2019 at 6:00 p.m. Citizens Academy in Town Hall (week seven Stormwater)

Tagged Passions:stormwater

May 20, 2019 at 7:00 p.m. Regular Board of Commissioners Meeting in the Luther Board Room.

May 21, 2019 at 6:00 p.m. Citizens Academy in Fire Department. (week eight Fire Department)

Tagged Passions:fire departments and districts

13 Volume 30 Regular Meeting May 6, 2019

c. Committee Liaisons update on Committee Activities

Mayor Warner commented VFW Post 10630 invited the Board to attend a Memorial Day Ceremony on May 27, 2019 at 4:00 p.m. at Parks Recreation.

Tagged Passions:parks and recreation

Mayor Pro Tem Mitchell - Historic Preservation Commission Municipal Advisory Committee.

Tagged Passions:boards and commissions, historic, and preservation

Mayor Pro Tem Mitchell was not in attendance to provide an update.

Commissioner Edwards Lake Advisory Committee Mid-Carolina Aging Advisory Council.

Tagged Passions:council

Commissioner Edwards commented the Lake Advisory Committee will meet on May 21, 2019 and the Mid-Carolina Aging Advisory Council meets once a

quarter.
Tagged Passions:council

Commissioner Legge Appearance Committee Festival Committee.

Tagged Passions:festival

Commissioner Legge commented he was not in attendance at the recent Appearance Committee meeting. Commissioner Legge reported the Festival Committee

is having difficulty planning events due to the construction of the bulkhead.
Tagged Passions:planning, construction, events, and festival

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