The Person County Board of Commissioners established a 10-minute segment which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been scheduled. The time will be divided equally among those wishing to comment. It is requested that any person who wishes to address the Board, register with the Clerk to the Board prior to the meeting.
CLOSED SESSION 1 A motion to enter Closed Session per General Statute 143-318.11(a) (5) to establish, or to instruct the public body's staff or
negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating the price and other material terms of a contract with the following individuals permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, Assistant County Manager, Sybil Tate, Chris Gustin, Upper Piedmont Operations Manager, Wade Bailey, Republic General Manager, Republic Area President, Republic Environmental Manager, Matt Einsmann and IT staff, Kelly Horne.
GIS Manager, Sallie Vaughn requested the Board to approve the addition of Dillsonville Trl, a private roadway, to the database of roadway names used
for E-911 dispatching. Ms. Vaughn stated the owner of parcel A26 215 applied for permits to construct a new home accessed via private driveway, which is currently used to access two existing homes. The addition of that third residence activates a clause in the Ordinance Regulating Addressing and Road Naming, requiring the driveway to be named. The existing homes are currently addressed as 907 Brooks Dairy Rd and 911 Brooks Dairy Rd and the new home will be located between them. This road will extend from Brooks Dairy Rd. Owners of the existing homes, the new home, and the adjacent property owner agreed unanimously on the name Dillonsville Trail which is compliant with local ordinance.
Ms. Vaughn noted that adding this road name required two residences to change their addresses. Property owners are aware and will have one year to
incorporate their new address. Both the old addresses (Brooks Dairy Rd) and new addresses (Dillonsville Trl) will be active in the 911 system during that time. As required by North Carolina General Statute 153A-239.1(A), a public notice was published in the Roxboro Courier-Times. A sign advertising the public hearing was placed at the proposed roadway location approximately two weeks prior to this public hearing.
CONSIDERATION TO GRANT OR DENY REQUEST TO ADD DILLONSVILLE TRL, A PRIVATE ROADWAY, TO THE DATABASE OF ROADWAY NAMES USED FOR E-911 DISPATCHING: A
motion was made by Commissioner Puryear and carried 5-0 to approve the addition of Dillsonville Trl, a private roadway, to the database of roadway names used for E-911 dispatching, as recommended by the GIS Manager.
Commissioner Powell, as the commissioner representative on the Airport Commission and Economic Development Commission (EDC) Chairman, presented
letters of support recommending the Board of Commissioners to take up consideration of renaming the Person County Airport to Raleigh Regional Airport at Person County to reflect the airport s proximity and service of the Triangle Region.
Over the years there has been discussion about renaming the Person County Airport, in an attempt to attract more aircraft. Both the Person County
Airport Commission and the Economic Development Commission have been engaged in supporting a name change for the Airport. Both bodies are in agreement on recommending a new name of Raleigh Regional Airport at Person County. The Federal Aviation Association (FAA) oversees the process of changing the name of an airport. If approved by the County Commissioners, the suggested name change will move forward to the NC State Division of Aviation and then onto the proper channels through the FAA. It is a process that also includes distribution and printing of navigation journals to incorporate the change, therefore it is expected to take twelve months to accomplish the name change.
Commissioner Clayton thanked everyone for their kind words and thoughts of his
family during the passing of his mother-in-law.
Commissioner Clayton requested to place a Resolution of Support of the current
ABC Control System on the next meeting s agenda.
Commissioner Puryear had no report.
Vice Chairman Jeffers congratulated GKN of its 25th year anniversary noting GKN is the largest private industry with 600 employees with 61 of those
as original start-up employees.
May 6, 2019 8
CLOSED SESSION 1 A motion was made by Commissioner Powell and carried 5-0 to enter Closed
Session at 7:15pm per General Statute 143-318.11(a) (5) to establish, or to instruct the public body's staff or negotiating agents concerning the
position to be taken by or on behalf of the public body in negotiating the price and other material terms of a contract with the following individuals permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, and Assistant County Manager, Sybil Tate.
Correct BA-14, in which PATS ROAP Revenues were incorrectly classified as Intergovernmental revenues (- 8,000) instead of Charges for Services (
8,000); correct BA-16, in which Kirby Rebirth Rental revenues were incorrectly classifed as Charges for Services (- 1,067) instead of Other Revenues ( 1,067); receipt of donations to Sheriff GREAT Program ( 1,000); increase Sheriff - Payments to Other Governments for concealed weapons fee payments to the state ( 11,000); recognize additional interest earnings ( 364) and appropriate fund balance ( 3,568) in Library Development Trust Fund for purchase of tables at the library.
Summary of Information: The County received a request from the Schools who are attempting to grant an emergency easement to Piedmont Community
College from an adjacent school (Northern Middle School) which the County collateralized the early part of last year on a financing with BB T. Since Northern Middle School is now tied to the County and the Schools until the debt is retired, both will need to approve and execute the proposed Easement Agreement, as well as a Resolution to grant the request.
North Carolina (the County ) is the owner of certain real property in Person County, North Carolina which it leases to the Person County Board of
Education, a body corporate which has general control and supervision of all matters pertaining to the public schools in the Person County Schools, its respective school administrative unit (the Board of Education ) for the operation of Northern Middle School (the School Property ; and
AND BE IT FURTHER RESOLVED, that the terms and provisions of the Easement Agreement are hereby approved in all respects and the Chairman of the Board
of Commissioners is hereby authorized and directed to execute and deliver the Easement Agreement in substantially the form presented or described to the County, together with such additions, changes, modifications and deletions as may, with the advice of counsel, be deemed necessary and appropriate, and such execution and delivery shall be conclusive evidence of the approval and authorization thereof by the Board of Commissioners;
AND BE IT FURTHER RESOLVED, that the officers and employees of the County are authorized and directed (without limitation except as may be expressly
set forth herein) to take such other actions and to execute and deliver such other documents, certificates, undertakings, agreements or other instruments as they, with the advice of counsel, may deem necessary or appropriate to effectuate the transaction contemplated by the Easement Agreement.
THIS EASEMENT AGREEMENT, made and entered into this the ________ day of ___________________, 2019, by and between the County of Person, North
Carolina, a body corporate and politic (the County ), and the Person County Board of Education, a body corporate and politic (the School Board ), hereinafter collectively referred to as parties of the first part; the Board of Trustees of Piedmont Community College, hereinafter referred to as the party of the second part;
AND WHEREAS, the party of the second part is the fee simple owner of that certain other real property in Roxboro Township, Person County, North
Carolina, more particularly described by deed of record in Deed Book 132, at Page 357, Person County Registry, and separated from Memorial Drive and Carver Drive by the above referenced lands of the parties of the first part, on which the party of the second part operates Piedmont Community College (the College );
NOW THEREFORE, said parties of the first part, for and in consideration of the sum of Ten Dollars ( 10.00) to them in hand paid, do hereby give,
grant and convey unto the said party of the second part a perpetual, non-exclusive right and easement of ingress, egress and regress across the said lands of the parties of the first part along an access easement described as follows:
Lying and being in Roxboro Township, Person County, North Carolina and BEGINNING at a point in the common southern boundary of Piedmont Community
College and northern boundary of the County of Person, which point is North 89 50' 21 West from an existing iron marking the common southeast corner of the property of the party of the second part and northeast corner of the property of the County of Person; thence from said beginning point between parallel lines an equal distance of 15 feet apart on either side of a centerline depicted as lines L7 through L18, and denominated as Proposed 30' Access Easement on that plat of survey entitled PROPOSED ACCESS EASEMENT-PIEDMONT COMMUNITY COLLEGE , surveyed by Coulter Jewell Thames, P. A., John J. Jennings, PLS, dated March 8, 2019 and of record in Plat Cabinet 17, Hanger, ________, Person County Registry, which plat is hereby incorporated by reference herein for greater certainty of description.
TO HAVE AND TO HOLD said right and easement unto it, the said party of the second part and successors and assigns for the sole purpose of providing
emergency ingress and egress to and from the property of the party of the second part and Memorial Drive and Carver Drive, it being agreed that the right and easement hereby granted is appurtenant to and runs with the lands now owned by the party of the second part and hereinabove referred to. Except as otherwise directed by law enforcement or other first responder personnel with applicable authority, in the event of an emergency requiring the evacuation of both Northern Middle School and the College, use of the easement by the College should be subsequent to the prior evacuation of Northern Middle School.
Agenda Title: Amendment to the Conservation Easement for Elderberry Village Summary of Information: On August 2, 2010, the Person County Board of
Commissioners approved Elderberry Village, a cluster subdivision, located on SR 1729 Rougemont Road. As required by the Planning Ordinance, a conservation easement for the open space area in the subdivision was recorded on February 9, 2012. That easement did not include solar panels as permitted uses in the conservation area. The Elderberry Village Homeowners Association authorized a contract with a third party to install solar panels and a lighting system. The Homeowner Association discovered after the installation that the panels had been installed in a portion of the conservation area. The Homeowners Association seeks to amend the conservation easement to permit such solar panels in the conservation area. They have secured the approval of all owners of parcels within the subdivision for the requested change. That approval is memorialized in an amendment to the conservation easement which has been signed by all owners.
NOTICE Notice is hereby given that the Person County Board of Commissioners will consider at its regular meeting on May 20, 2019 at 9:00am a
Resolution Authorizing the Donation of Surplus Property to a Charter School per NC General Statutes 153A-176 and 160A-280. The surplus property considered to be donated to the Bethel Hill Charter School are the seats being replaced in the County s Kirby Cultural Arts Complex Theater valued of .00.
Summary of Information: Person County, through its Recreation, Arts, and Parks Department is in the process of updating the seating in the County s
Kirby Cultural Arts Complex Theater. The Bethel Hill Charter School is interested in accepting Person County s donation of the older seats that are being replaced at the Kirby. The seats, a fixed asset and part of the theater itself, was purchased in 1974 for 134,680.00 and has a current book value of approximately 15,000. The old seats have a value of 0.00. The Kirby seating replacement project is scheduled to be completed by June 6th.