NC - Union: UNION COUNTY BOARD OF COMMISSIONERS

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UNION COUNTY BOARD OF COMMISSIONERS

SERVICE AWARD RECIPIENTS

Employee Name Division Union County Service-5 YRS

Stacey Chapman General Services 5 Years Randy Stacks General Services 5 Years Christopher Hicks Sheriff's Office 5 Years Employee Name Division Union

County Service-20YRS Donna Meadows Board of Elections 20 Years Bradley Purser Sheriff's Office 20 Years Employee Name Division Union County Service-25YRS Peter Brown Public Works 25 Years
Tagged Passions:voting, public safety, election, services, Public Works, public works, and board of elections

MAY RETIREMENTS

Tagged Passions:retirement and seniors

Employee Name Division Union County Service Curtis Teague Emergency Services 5 Years

Tagged Passions:services and emergency

AGENDA UNION COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING Monday, May 20, 2019

7:00 PM Board Room, First Floor

Union County Government Center 500 North Main Street

Tagged Passions:streets

Monroe, North Carolina

www.unioncountync.gov

Closed Session - 6:00 P.M.

General Business:

Tagged Passions:business

Opening of Meeting

1. Invocation

Commissioner Frank Aikmus

2. Pledge of Allegiance

Employee Recognition

Tagged Passions:recognition

3. Employee Recognition Background: The employee recognition program acknowledges employees for full- time continuous service at the following

intervals: 5 years, 10 years, 15 years, 20 years, 25 years and 30 years of service. We would like to recognize the following employees for full-time continuous service with Union County Local Government.
Tagged Passions:recognition and program

Financial Impact: N/A

Tagged Passions:finance

Page 1 of 110

Acknowledge employee service award recipients and retirees for the month of May.

Tagged Passions:retirement

Informal Comments

Additions, Deletions, and/or Adoption of Agenda

Consent Agenda

Contracts and Purchase Orders Over 50,000

Tagged Passions:contract and purchasing

4. Replacement Right-of-Way Tractor Background: Union County Public Works maintains and operates over 1,000 miles of water system infrastructure and

over 600 miles of wastewater infrastructure. A large portion of the combined 1,600 miles is located off street and requires mowing to maintain the pipeline right of ways. This activity is also a compliance requirement with NCDEQ to maintain access of the wastewater pipelines and prevent root intrusion of the system by mowing.
Tagged Passions:sewer, streets, utility, Utility, water, Public Works, public works, and compliance

On March 5, 2019, an employee was entering a sewer outfall line off Sikes Mill Road when a dumpster truck struck him causing the tractor, purchased

in 2013, to be a total loss. The employee was not hurt in the incident and insurance has made payment to the county in the amount of 61,120.00 for the loss. The cost of a replacement is 70,428.39 under State contract, leaving a difference of 9,308.39 to be paid from County Water and Sewer funds. This purchase will be made from Deere Company (John Deere) under the State of NC contract number 515B. Financial Impact: 9,308.39, paid from Water and Wastewater Operations (Replacement cost of 70,428.39 less 61,120.00 received from insurer). The Purchase Order total will be 70,428.39.
Tagged Passions:funding, finance, sewer, streets, utility, Utility, contract, transportation, water, insurance, and purchasing

ACTION REQUESTED: Adopt Budget Amendment 44 and authorize the County Manager to approve a purchase order for a replacement Right-of-Way Mowing

Tractor in the amount of 70,428.39.
Tagged Passions:budget, purchasing, administrator, and manager

5. Amendment to Extend HomeCare Management Corporation Contract Background: The Union County Human Services Agency is requesting to extend the

Agreement with HomeCare Management Corporations until December 31, 2019. Human Services has contracted with HomeCare for a number of years for staffing services. As of May 2019 there are 11 positions in the Human Services Agency with contract workers sourced by Home Care:
Tagged Passions:contract, services, and human resources

4 Interpreters Business Operations 2 Front Desk- Business Operations 2 Special Adoptions - Social Services 2 Work First Community Support 1 Clerical

Position Business Operations
Tagged Passions:business, social services, and services

Financial Impact: The effective date of this contract amendment is July 1, 2019. Board approval is hereby requested at this time to avoid

interruption in services. Neither Finance pre-audit nor final Manager signature will take place until the FY20 budget has been adopted by the Board of County Commissioners.
Tagged Passions:finance, budget, contract, services, manager, and audit

The total amount paid by the County to the Contract shall not exceed 487,441.00. This amount consists of: 180,616 in Federal funds, 7,526 in State

funds, and 188,142 in County funds.
Tagged Passions:funding and contract

ACTION REQUESTED: Authorize the County Manager to approve an amendment, pending legal review, to extend the Agreement (C 1399) with HomeCare

Management Corporation to provide
Tagged Passions:legal, administrator, and manager

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temporary staffing until December 31, 2019. 6. Amendment to Extend Carolina Care Solutions, LLC Term

Tagged Passions:human resources

Background: The Union County Human Services Agency is requesting to extend the Agreement with Carolina Care Solutions, LLC, until January 31, 2020.

Human Services has contracted with Carolina Care Solutions, LLC for a number of years for non-emergency transportation services (NEMT). Provision of NEMT services is a requirement of DSS associated with Medicaid. DSS uses Union County Transportation as a first choice for these services, however, in instances such as an after-hours or weekend trip, when UCT cannot provide the transportation, Carolina Care Solutions is utilized.
Tagged Passions:contract, transportation, services, emergency, and health insurance

Financial Impact: The effective date of this contract is July 1, 2019. Board approval is hereby requested at this time to avoid interruption in

services. Neither Finance pre- audit nor final Manager signature will take place until the FY20 budget has been adopted by the Board of County Commissioners.
Tagged Passions:finance, budget, contract, services, manager, and audit

The contract amount consists of 75,833.33 in Federal funds. No County funds are involved.

Tagged Passions:funding and contract

ACTION REQUESTED: Authorize the County Manager to approve an amendment, pending legal review, to extend the agreement (C 4286) with Carolina Care

Solutions, LLC to provide non- emergency medical transportation services to Medicaid recipients until January 31, 2020.
Tagged Passions:legal, transportation, services, emergency, health insurance, administrator, and manager

7. Amendment to Extend North Carolina Alliance of Public Health Agencies, Inc. (NCAPHA) Contract Background: The Union County Human Services Agency

is requesting to extend the Agreement with North Carolina Alliance of Public Health Agencies, Inc. (NCAPHA) until December 31, 2019. The Human Services Agency has contracted with North Carolina Alliance of Public Health Agencies, Inc. (NCAPHA) for a number of years for temporary staffing services such as: Interpreters, medical providers, nurses and social workers. Financial Impact: The effective date of this contract is July 1, 2019. Board approval is hereby requested at this time to avoid interruption in services. Neither Finance pre- audit nor final Manager Signature will take place until the FY20 budget has been adopted by the Board of County Commissioners. The contract amount shall not exceed 375,000. This amount consists of: 193,249 in Federal funds and 181,751 in State funds.
Tagged Passions:funding, health, finance, budget, contract, services, manager, audit, and human resources

ACTION REQUESTED: Authorize the County Manager to approve an amendment, pending legal review, to extend the agreement (C 5496) with North Carolina

Alliance of Public Health Agencies, Inc. (NCAPHA) to provide contract temporary staffing services until December 31, 2019.
Tagged Passions:health, legal, contract, services, administrator, manager, and human resources

8. Amendment to Extend Blessed Assurance Adult Day and Health Care Services, and New Testament Adult Care Contracts Background: The Union County

Human Services Agency is requesting to extend the Agreement with Blessed Assurance Adult Day and Health Care Services and New Testament Adult Care for one year until June 30, 2020. The adult day care program provides eligible Union County citizens an alternative to long-term care placement thus allowing them to remain self-sufficient in their own home as long as possible, and it is also used as respite for many family caregivers.
Tagged Passions:health, contract, services, program, and Child Care

Adult daycare provides an organized program of services during the day in a community group setting to support the personal independence of older

adults. This
Tagged Passions:preschool, services, program, and Child Care

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promotes social, physical, and emotional well-being to individuals. Union County Division of Social Services' Social Workers provide monitoring and

compliance for its clients served by adult day care. Financial Impact: The effective date of this contract is July 1, 2019. Board approval is hereby requested at this time to avoid interruption in services. Neither Finance pre- audit nor final Manager Signature will take place until the FY20 budget has been adopted by the Board of County Commissioners. The contract amount shall not exceed 221,035.00. This amount consists of: 101,676.10 in Federal funds, 92,834.70 in State funds, and 26,524.20 in County funds.
Tagged Passions:funding, finance, budget, social services, contract, services, compliance, manager, audit, and Child Care

ACTION REQUESTED: Authorize the County Manager to approve amendments, pending legal review, to extend the agreements until June 30, 2020 with:

Tagged Passions:legal, administrator, and manager

Blessed Assurance Adult Day and Health Care Services (C 5460) New Testament Adult (C 5450)

Tagged Passions:health and services

9. Amendment to Extend FLICK Studios, LLC Terms Background: The Union County Human Services Agency is requesting to extend the Agreement with FLICK

Studios, LLC until December 31, 2019. Union County has contracted with FLICK Studios, LLC for a number of projects. It produces and develops videos for educational and public awareness purposes. Financial Impact: The effective date of this contract is July 1, 2019. Board approval is hereby requested at this time to avoid interruption in services. Neither Finance pre- audit nor final Manager Signature will take place until the FY20 budget has been adopted by the Board of County Commissioners. The contract amount consists of 25,000 in County Funds.
Tagged Passions:funding, finance, budget, contract, services, manager, and audit

ACTION REQUESTED: Authorize the County Manager to approve an amendment, pending legal review, to extend Agreements (C 5120) (C 5511) with FLICK

Studios, LLC to produce and develop videos for educational and public awareness purposes for the Human Services Agency until December 31, 2019.
Tagged Passions:legal, services, administrator, and manager

10. Amendment to Extend Living Goodness, Inc. Contract (Contract 5862) Background: The Union County Human Services Agency is requesting to extend the

agreement with Living Goodness, Inc. for one year until June 30, 2020. The contractor will provide Medical Director Services, for the Union County Division of Public Health. Such services include providing clinical, educational and administrative consultation services in the development, implementation and evaluation of Public Health programs.
Tagged Passions:health, development, contract, services, program, and Development

Financial Impact: The effective date of this contract is July 1, 2019. Board approval is hereby requested at this time to avoid interruption in

services. Neither Finance pre- audit nor final Manager signature will take place until the FY20 budget has been adopted by the Board of County Commissioners. The contract amount consists of 62,400.00 in County funds.
Tagged Passions:funding, finance, budget, contract, services, manager, and audit

ACTION REQUESTED: Authorize the County Manager to approve an amendment to extend the agreement between Union County and (C 5862) Living Goodness,

Inc. for one year until June 30, 2020.
Tagged Passions:administrator and manager

11. Agriculture Center Sign Background: The Agricultural Center has not had a visual presence along Highway 74 since its construction. The need for a

sign to identify and make residents aware of the programs and services available through the various agencies housed within the Ag Center has been a concern of the Agriculture Advisory Committee for years. Funding for the sign was previously appropriated by the Board of County Commissioners and
Tagged Passions:funding, construction, agriculture, services, and program

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a lengthy permitting process through the City of Monroe was undertaken to gain approval for the sizing and locating of the sign. All permitting has

been secured and the billboard in front of the Ag Center has been removed making way for the new sign to be installed.
Tagged Passions:advertising and signage

Financial Impact: Funds previously approved by the Board in the amount of 100,000.00 are available in the current budget.

Tagged Passions:funding, finance, and budget

ACTION REQUESTED: In accordance with NCGS 143-129(e)(3) allowing the purchase of goods from Group Purchasing Programs, authorize the County Manager

to approve a contract or purchase order for the purchase of a Galaxy Outdoor Electronic Message Center and accompanying sign (including installation) in the amount of 100,000.00 per National IPA Contract R170101.
Tagged Passions:contract, program, purchasing, administrator, and manager

12. Voting Equipment Maintenance Software (Contract 5911) Background: NC GS 163A-1117(b)(2) requires county board of elections to annually maintain

software license and maintenance agreements necessary to maintain the warranty of its voting system. Union County s voting system was purchased from Election Systems Software, LLC and it is the only vendor authorized to repair and maintain it. The amount of the FY20 annual contract is 68,867.10 which exceeds the County Manager s authorized 50,000 threshold. Financial Impact: Contract amount of 68,867.10
Tagged Passions:equipment, finance, voting, contract, election, purchasing, administrator, manager, license, information technology, board of elections, and Information Technology

ACTION REQUESTED: Authorize County Manager to approve the contract with Election Systems Software, LLC, pending legal review.

Tagged Passions:legal, voting, contract, election, administrator, manager, information technology, and Information Technology

Tax Administrator

Tagged Passions:taxes, Taxes, and administrator

13. March 2019 - April 2019 NCVTS SOAP Error Refunds Background: The refunds included in this report represent adjustments made to tax bills that

resulted in refunds of motor vehicle taxes paid under the Tax and Tag Together program operated jointly between the counties and the State. The Soap Error occurs when an adjustment is created on a bill with interest owed. When an adjustment occurs, the tax district code lines are doubled which creates a processing problem in the DMV legacy system. These adjustments have been held pending DMV resolution of the software issues which remain unresolved at this time. As such we have taken action to process these offline to insure taxpayers received the refunds they are owed. Financial Impact: 1,911.11
Tagged Passions:finance, 911, taxes, Taxes, program, information technology, and Information Technology

ACTION REQUESTED: Approve the March 2019 - April 2019 NCVTS SOAP Error Refunds.

14. Resolution to Add Roads in Bridgemoor Subdivision to the NCDOT Secondary Road System

Tagged Passions:streets and subdivision

Background: The Final Plat for Bridgemoor subdivision was approved by Union County on April 28, 2017, and filed in the Register of Deeds' Office on

the same day, in Plat Cabinet N, Files 583 and 584. The streets in this subdivision are used as residential streets to provide access to 41 residential lots. The developer of the subdivision filed a petition with the NCDOT to take over maintenance of the roads within the subdivision. This resolution provides direction to the NCDOT to evaluate the roads, and if they meet the minimum standards, to accept responsibility for maintenance. Financial Impact: None
Tagged Passions:finance, streets, zoning, and subdivision

ACTION REQUESTED: Adopt resolution to add roads within the Bridgemoor subdivision to the

Tagged Passions:streets and subdivision

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NCDOT Secondary Road System for maintenance purposes. 15. Addition to Parks Recreation Fee Schedule

Tagged Passions:streets, parks, and recreation

Background: Stand-Up Paddle Boarding is a fun activity guests can do on many different bodies of water including lakes. They provide yet another

great opportunity to experience the beauty of the outdoors at Cane Creek Park. This recreational activity is perfect for all people, body types and skill levels. Over the years, paddle boarding has continued to grow in popularity. Parks Recreations current Master plan recommends the addition of Paddle Boards for guests to offer another water-based activity at Cane Creek Park. This request has been approved by our Legal and Risk Management staff.
Tagged Passions:legal, utility, Utility, risk, water, parks, and recreation

Financial Impact: Increased revenue for Cane Creek Park.

Tagged Passions:finance and parks

ACTION REQUESTED: Approve the addition of Paddle Boards to the Parks Recreation fee schedule and set the fee at 15 per hour with a 10 deposit.

Tagged Passions:parks and recreation

16. Emergency Disaster Debris Removal Background: On November 20, 2018, Union County Procurement received six (6) Proposals for RFP 2019-029 -

Disaster Debris Removal Services. The Evaluation Team reviewed and scored each proposal. Afterwards, the Evaluation Team reached a unanimous decision to recommend asking the Board to approve entering into a Contract with Ceres Environmental Inc.
Tagged Passions:rfp, RFP, contract, services, emergency, environment, and purchasing

Ceres Environmental Inc. shall provide disaster recovery services including, but not limited to, clean-up, demolition, removal, reduction and

disposal of debris resulting from a natural or man-made disaster as directed by Union County in order to eliminate immediate threats to public health and safety.
Tagged Passions:health, services, environment, demolition, information technology, and Information Technology

This Contract would be activated when an event overwhelms County internal resources. This may be a county-wide event or a localized severe event such

as a tornado. The County will determine when to call out Ceres Environmental Inc.; it will not be based on a FEMA declaration.
Tagged Passions:contract, events, environment, and FEMA

Ceres Environmental Inc. Contract will provide the elimination of immediate threats of significant damage to improved public or private property and

that which is considered essential to ensure economic recovery of the affected community. Ceres Environmental Inc. shall also provide disaster recovery technical program management assistance relating to reimbursement of eligible damage costs from federal and state agencies when available to Union County s officials.
Tagged Passions:contract, program, environment, property, information technology, and Information Technology

Ceres Environmental Inc. will be subject to constant observation by Union County s debris monitoring staff. This staff, which may include County

staff, third-party contracted specialist, or staff from other governmental entities, will ensure debris removal efforts are within Public Assistance guidelines and in compliance with all applicable Federal, State, and local regulations.
Tagged Passions:regulation, contract, environment, and compliance

In addition to use by Union County to clear debris from unincorporated areas, use of this Contract may be provided via inter-local agreements to

Union County municipalities to include Fairview, Hemby Bridge, Indian Trail, Lake Park, Marshville, Marvin, Mineral Springs, Mint Hill, Monroe, Stallings, Unionville, Waxhaw, Weddington, Wesley Chapel, and Wingate. Ceres Environmental Inc. may be asked to clear NC State roads within Union County when so directed by County staff.
Tagged Passions:streets, contract, environment, parks, and trails

This Contract shall be for a base period of three (3) years with an option to renew for up to two additional one (1) year periods, upon consent of

all parties. This Contract shall only be used on an as needed basis as determined solely by Union County.
Tagged Passions:contract

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Work under this Contract will only be performed in the event of a disaster and no funding will be available for this Contract until the time of the

disaster. Financial Impact: None
Tagged Passions:funding, finance, contract, and events

ACTION REQUESTED: Authorize County Manager to approve Pre-Disaster Debris Recovery Service Contract with Ceres Environmental Services Inc.

Tagged Passions:contract, services, environment, administrator, and manager

17. Budget Amendment 42 Solid Waste Background: Union County Solid Waste volumes received at the Transfer Station were budgeted based upon a

projected 81,147 tons. In the first nine (9) months of FY19, Union County Solid Waste has already received 72,283 tons. The actual FY19 tonnage is now projected at 105,241 tons. UC Solid Waste pays Waste Connections 23.69 per ton for transfer and disposal of residential solid waste to its landfill in Anson County. Union County Solid Waste collects anywhere from 32 to 42 per ton from haulers delivering this waste to the transfer station. The FY19 budgeted amount of 1,853,855 for this hauling and disposal contract was based upon 81,147 tons being delivered for the FY19 year. This budget line needs to be increased 350,000 to pay for transfer and disposal.
Tagged Passions:budget, landfill, utility, solid waste, Utility, and contract

Electronics banned from NC Landfills are accepted at most of the County's convenience sites for recycling and are collected by a contractor weekly.

128,360 was budgeted to have these items recycled due to State law prohibiting electronics from being landfilled. Those funds have been exhausted. Solid Waste recommends increasing this line item by 60,000, conditioned upon appropriation, to provide adequate funding for the remainder of the year.
Tagged Passions:funding, sites, budget, landfill, utility, solid waste, Utility, and recycling

The State of North Carolina Department of Environmental Quality has changed the required permits for the County's construction and demolition

landfill, transfer station, and yard waste facility from being renewed every five (5) years to a single end of life permit for each facility. Due to the increased complexity of applying for these permits, a consultant engineering firm will need to be retained to conduct this work, projected at 30,000.
Tagged Passions:construction, facility, landfill, solid waste, services, environment, and demolition

Solid Waste is requesting that a portion of the increased revenues derived from the increased volumes of waste in the current budget year also be

utilized in the FY19 budget for these increased costs. Financial Impact: 440,000 budget amendment supported by additional revenues from increased tonnage.
Tagged Passions:finance, budget, utility, solid waste, and Utility

ACTION REQUESTED: Approve Budget Amendment 42 in the amount of 440,000 to account for increased volumes of Municipal Solid Waste and scrap

electronics received over and above budgeted amounts and for end of life NCDEQ issued regulatory permits for Union County solid waste facilities.
Tagged Passions:regulation, budget, utility, solid waste, and Utility

18. Appointment to Transportation Advisory Board (Transportation Steering Committee)

Tagged Passions:appointments and transportation

Background: NCDOT requires that all Transit Systems have in place an Advisory Board that is made up of stakeholders from the service area which care

about the services being provided by the Transit System. The Transportation Advisory Board is expected to discuss unmet needs in the service area, service design, billing rates and fares and to offer assistance in resolving complaints. The Board must include representatives from the elderly, minority, LEP, disabled and/or low income populations or include individuals that represent these consumer groups that will challenge the transit system to be more sensitive to the needs of these groups when necessary. This group is required to meet at a minimum on a quarterly basis as one means of seeking public involvement. The following person is recommended for appointment to this board:
Tagged Passions:appointments, disability, transportation, services, and rates

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Lee Snuggs is the new director of the Rocky River Rural Planning Organization, which comprises Stanly and Anson Counties and part of Union County. He

would take the place of Dana Stoogenke, who was the previous director and sat on the TAB Board. Snuggs spent 15 years as a GIS coordinator with the North Carolina Department of Transportation in Raleigh and another 12 years as a GIS analyst in Cabarrus County, where he also managed the 911 system. He recently went back to Albemarle after spending about a year living in Washington, D.C. while his son attended high school. He has lived in Albemarle since 2006.
Tagged Passions:planning, college prep, rural, 911, GIS, transportation, watershed, and education

Financial Impact:None ACTION REQUESTED:

Tagged Passions:finance

Appoint Lee Snuggs, community representative, to the Union County Transportation Advisory Board (Transportation Steering Committee), as recommended.

Tagged Passions:appointments and transportation

19. Human Services Agency, Business Operations--Proposed Fees Background: The Department of Human Services, Division of Business Operations is

requesting approval to adopt the CPT codes and add them to the Public Health Dental fee schedule. This will allow staff to bill for services.
Tagged Passions:health, business, and services

Division of Public Health - Fee Proposal

Tagged Passions:health

CPT Code

CPT Code Description

Reason for Adjustment

Effective Date

Fee Slide Y or N

Dental Clinic Fee

MCD REIMBU- RSEMENT

INSURANCE REIMBUR- SEMENT

Tagged Passions:insurance

Attach to Program

Tagged Passions:program

D4910 PERIOD- ONTAL MAINTE- NANCE

In order to be consistent with our fee setting, we would like to increase our fee for the Periodontal Maintenance from the 14- 15 FY Dental Fee

Schedule to reflect a 30 increase of the current Medicaid Reimburse- ment Rate, which will increase the amount by 2.78. The change will be increasing the current fee
Tagged Passions:health insurance

TBD/ Immed- iately after approval from BOCC

Y 47.14 N/A 61.28 DH

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of 58.50 to 61.28.

D5282 Removable Unilateral Partial - Mandibular

Newly Created Fee by the (ADA) American Dental Association

Tagged Passions:disability

TBD/ Immed- iately after approval from BOCC

Y 300 N/A N/A DH

D5283 Removable Unilateral Partial - Mandibular

Newly Created Fee by the (ADA) American Dental Association

Tagged Passions:disability

TBD/ Immed- iately after approval from BOCC

Y 300 N/A N/A DH

87798 Zika Virus

The State Lab in Raleigh has previously provided this test for free to maternal health patients, but it currently no longer provides the test, so we

are requesting that it be added to our fee schedule.
Tagged Passions:health

TBD/ Immed- iately after approval from BOCC

Y 60.48 N/A 78.62 MH

LU018 Medical Records Charge

Establish a per page medical record of 1.00 per page with a maximum of 10.00 instead of flat fee of 15.00 for reasonable cost to the patient.

TBD/ Immed- iately after approval from BOCC

N/A N/A N/A N/A All

Financial Impact: TBD ACTION REQUESTED:

Tagged Passions:finance

Adopt the fees as recommended by the Human Services Board at its May 13, 2019,

Tagged Passions:services

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Board meeting. 20. Emergency Watershed Protection Grant

Tagged Passions:grant, emergency, and watershed

Background: Union County was Declared a Presidential Disaster recipient during Hurricane Florence: FEMA-4393-DR-NC.

Tagged Passions:FEMA

As a direct result of damage sustained during Hurricane Florence, several Union County creeks were affected with woody debris in the stream corridor

channel impacting water flow and threatening property access.
Tagged Passions:utility, Utility, water, property, and corridor

The impacted creeks are identified as:

Crooked Creek- HW 601 Crooked Creek Grassy Branch-.Old Fish Rd Grassy Branch. Richardson Creek - HW 205 Tarlton Mill Rd. Salem Creek - Austin

Grove/Church Rd.
Tagged Passions:church

The United States Department of Agriculture, Natural Resources Conservation Services (NRCS) has a 75 percent cost-share for approved damages.

Impacted Union County creeks which sustained damage from Hurricane Florence have totals which are estimated at 110,500. NRCS cost share would be 82,875.
Tagged Passions:agriculture, services, and Conservation

The NC Department of Agriculture and Consumer Services (NCDA CS) through the General Assembly has been appropriated 10M to provide stream debris

removal and restoration for streams affected by Hurricane Florence. The top priority of these funds is to provide the non-federal match for approved NRCS stream impacted applicants. NCDA CS is prepared to provide the entire 25 percent non-federal match for the approved 75 percent NRCS creek sites.
Tagged Passions:funding, sites, agriculture, and services

NCDA CS sponsor 25 percent cost-share is estimated at 27,625.

Thus, an approved 75 percent NRCS applicant grant of 82,875 and the NCDA CS 25 percent non-federal match of approved NRCS applicants of 27,625 would

cover the total 110,500 of expenditures for debris removal and restorations of Union County creeks affected by Hurricane Florence.
Tagged Passions:grant

All approved debris removal and restoration of affected Union County creeks will be managed by Union County Soil and Water Conservation District.

Tagged Passions:utility, Utility, water, and Conservation

Financial Impact: 110,500.

Tagged Passions:finance

ACTION REQUESTED: Authorize the County Manager to sign and submit application for a United States Department of Agriculture, Natural Resources

Conservation Services Grant and NC Department of Agriculture Grant.
Tagged Passions:grant, agriculture, services, Conservation, administrator, and manager

21. NC Department of Public Safety- Juvenile Crime Prevention Council (JCPC) Funding FY 2018-2019

Tagged Passions:funding, council, public safety, and crime

Background: JCPC is a Board appointed by Commissioners, as defined by State Statutes. JCPC provides funding and monitors Community Based alternatives

to juvenile incarceration, and provides funding for substance abuse prevention strategies and programs.
Tagged Passions:funding, appointments, and program

Funding for JCPC programs is generally adopted in the State Budget and assigned to County programs by a formula grant. The revised funding plan was

developed and approved by the JCPC Board and represents the Board's plan for how the funds will be spent for the 2018-19 fiscal year.
Tagged Passions:funding, grant, budget, and program

The JCPC Board previously approved 294,504 for County programs for the 2018-

Tagged Passions:program

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19 fiscal year. The revised Funding Allocation Plan allocates additional funding from the State in the amount of 6,500 for the Shift Mentoring

Program, for total JCPC funding of 301,004.
Tagged Passions:funding, program, and mentoring

The JCPC budget is normally approved as a pass through line item in the County budget, meaning that the amount approved by the State is received by

the County and then used for the JCPC program.
Tagged Passions:budget and program

Union County has not approved JCPC programs in line-item detail in the past; rather, the JCPC Board normally negotiates, approves, and monitors line

item detail within the amount of funds allocated to the program, and provides a recommended budget to Commissioners. Financial Impact: No financial impact to the County.
Tagged Passions:funding, finance, budget, and program

ACTION REQUESTED: Approve Revised County Funding Allocation Plan for FY 2018-2019 and approve Budget Amendment 43.

Tagged Passions:funding and budget

22. Land Lease - UCPS - Reid Dairy Radio Tower Background: Following a study of 800 MHz radio coverage needs in 2017 to address unreliable

performance in the western portions of Union County, on-street and in- building coverage maps were requested and a need for additional towers were identified. Following an extensive search for county owned properties for construction of a radio tower, the Reid Dairy Rd site quickly became the most practical site based on topography, an existing driveway, proximity of utilities and site security. The term of the lease agreement will expire in December 2060 with an optional extension of 30 years. The property to be leased is 100 feet by 100 feet. Financial Impact: Union County agrees to pay Union County Public Schools One Dollar ( 1.00) in rental fees annually.
Tagged Passions:construction, finance, radio, leasing, streets, utility, security, Utility, cell tower, Cell tower, performance, rental, property, and education

ACTION REQUESTED: Authorize the County Manager to: 1) execute the Lease Agreement and Memorandum of Lease Agreement, pending legal review; and 2)

execute any other documents necessary to effect the transaction.
Tagged Passions:legal, leasing, administrator, and manager

Minutes

23. Minutes for Approval Background: Minutes for approval on the Consent Agenda have been provided to the Board for review. Financial Impact: N/A

Tagged Passions:finance

ACTION REQUESTED: Approve Minutes on the Consent Agenda

Information Only

Old Business

Tagged Passions:business

New Business

Tagged Passions:business

24. Appointment of Tax Administrator and Deputy Tax Collectors Background: Like many larger jurisdictions, Union County has consolidated the

statutory offices of Tax Collector and Assessor into a professional Tax Administrator position. The position was filled by John Petoskey until his retirement on May 31, 2017. At that time the Board of County Commissioners took action to appoint Vann Harrell as the Tax Administrator to fulfill the remainder of Mr. Petoskey's unexpired term.
Tagged Passions:retirement, appointments, taxes, Taxes, seniors, and administrator

Pursuant to G.S. 105-294, the County Assessor is appointed by the Board of Commissioners. He must meet various requirements relative to age,

education, and continuing education, all of which
Tagged Passions:appointments and education

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have been satisfied by Mr. Harrell. Pursuant to G.S. 105-349, the Tax Collector is appointed by the Board of Commissioners. The Collector must be a

person of character and integrity whose experience in business and collection work is satisfactory to the governing body. The Assessor and Collector can be removed from office during a term for good cause after notice and an opportunity for hearing.
Tagged Passions:business, appointments, taxes, Taxes, and hearing

Mr. Harrell has 19 years experience in tax including 15 years with Union County, 1 year with Martin County and 3 years with the North Carolina

Department of Revenue. Mr. Harrell is the Past President of Central Piedmont Tax Association, served as a member of the statewide review board for the selection and maintenance of the NCVTS software program that consolidated 100 different software programs into one multi-jurisdictional system and has served on the NCACC Tax and Finance committee for 16 years. He is currently serving as chair of the North Carolina Association of Assessing Officers certification committee.
Tagged Passions:finance, taxes, Taxes, program, information technology, selection, and Information Technology

Mr. Harrell has his Bachelor's and Master's in Public Administration. He has been a Certified Deputy Tax Collector since 2006 and received his

certification from the North Carolina Department of Revenue as Certified Assessor in September 2017. Additionally, he is a 2019 graduate of the UNC School of Government's Municipal and County Administration course.
Tagged Passions:taxes, Taxes, and education

In addition to Mr. Harrell's appointment, we are requesting the formal appointment of seven individuals as Deputy Tax Collectors. Pursuant to NCGS

105-350(f) the governing body of a county is authorized to appoint one or more deputy tax collectors. The statutory appointment of these individuals allows them, under the direction of the Collector, to perform any act that the Tax Collector may perform.
Tagged Passions:appointments, taxes, and Taxes

Each of the individuals listed in the requested action are currently working under Mr. Harrell's direction in the functional role of Deputy Tax

Collector but they are not statutorily appointed. Mr. Harrell hired five of these individuals personally and promoted the others over the past 15 years. They are people of high ethical character and have performed exceptionally well in their roles. Financial Impact: N/A
Tagged Passions:finance, appointments, taxes, and Taxes

ACTION REQUESTED: A) Approve the appointment of Vann Harrell to the position of Tax Administrator (Tax Assessor and Tax Collector) for a four-year

term beginning June 4, 2019.
Tagged Passions:appointments, taxes, Taxes, and administrator

B) Approve the appointment of the following individuals as Deputy Tax Collectors to serve a term that runs concurrent to the Tax Administrator:

Tagged Passions:appointments, taxes, Taxes, and administrator

Mitzie Baucom, Revenue Division Director Kristen Foxworth, Revenue Division Supervisor Heather Long, Deputy Tax Collector Audrey Cruz, Deputy Tax

Collector Octavius Rorie, Deputy Tax Collector David Stroud, Deputy Tax Collector Melissa Eddleman, Deputy Tax Collector
Tagged Passions:taxes and Taxes

25. Update on the 2019A Union County Revenue Bond Issuance and Ratings Background: The County sold 68 million of Water and Sewer Revenue Bonds on May

16, 2019. Staff will provide an update on the results of that sale. As part of that process, the County sent a team to New York to meet with the credit rating agencies to receive ratings on the pending bonds. Staff would like to provide an update to the Board concerning the results of the ratings process. Financial Impact: None
Tagged Passions:finance, sewer, sale, utility, bond, Utility, and water

ACTION REQUESTED: Receive an update on the Issuance of the 2019 Union County Revenue Bonds and the Related Ratings.

Tagged Passions:bond

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26. Receive the County Manager s Proposed FY 2020 Operating and Capital Budget

Tagged Passions:budget, administrator, and manager

Background: In accordance with the North Carolina Fiscal Control Act, the County Manager (County s Budget Officer) is providing the Proposed FY 2020

Operating and Capital Budget. This presentation is for information only. Following introductory comments from the Manager, the Budget Director will provide additional detail and information.
Tagged Passions:budget, administrator, and manager

Future meetings and hearings will be scheduled to receive additional direction and feedback. The formal budget hearing will be held on June 3, 2019.

The Board may adopt the budget at any time after that point. Financial Impact: None
Tagged Passions:finance, budget, and hearing

ACTION REQUESTED: Receive the County Manager s Proposed FY 2020 Operating and Capital Budget

Tagged Passions:budget, administrator, and manager

County Manager's Comments

Tagged Passions:administrator and manager

Commissioners' Comments

Adjournment

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Invocation -

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 5/20/2019 DEPARTMENT: Clerk to the Board TITLE

Commissioner Frank Aikmus PUBLIC HEARING: PRESENTATION:

Tagged Passions:hearing

INFORMATION CONTACT TELEPHONE NUMBERS

ACTION REQUESTED: BACKGROUND

FINANCIAL IMPACT

Tagged Passions:finance

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SERVICE AWARD RECIPIENTS

Employee Name Division Union County Service-5 YRS Stacey Chapman General Services 5 Years Randy Stacks General Services 5 Years Christopher Hicks

Sheriff's Office 5 Years Employee Name Division Union County Service-20 YRS Donna Meadows Board of Elections 20 Years Bradley Purser Sheriff's Office 20 Years Employee Name Division Union County Service-25 YRS Peter Brown Public Works 25 Years
Tagged Passions:voting, public safety, election, services, Public Works, public works, and board of elections

MAY RETIREMENTS

Tagged Passions:retirement and seniors

Employee Name Division Union County Service Curtis Teague Emergency Services 5 Years

Tagged Passions:services and emergency

Employee Recognition - 3.

Tagged Passions:recognition

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 5/20/2019 DEPARTMENT: Human Resources TITLE

Tagged Passions:human resources

Employee Recognition PUBLIC HEARING: No PRESENTATION: No

Tagged Passions:recognition and hearing

INFORMATION CONTACT TELEPHONE NUMBERS Julie Broome 704-283-3869

ACTION REQUESTED: Acknowledge employee service award recipients and retirees forthe month of May. BACKGROUND

Tagged Passions:retirement

Background: The employee recognition program acknowledges employees for full-time continuous service at the following intervals: 5 years, 10 years,

15 years, 20 years, 25 years and 30 years of service. We would like to recognize the following employees for full-time continuous service with Union County Local Government.
Tagged Passions:recognition and program

FINANCIAL IMPACT

Tagged Passions:finance

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Financial Impact: N/A

Tagged Passions:finance

ATTACHMENTS: Description Type Service Award Recipients Cover Memo Retirees Cover Memo

Tagged Passions:retirement

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Union County Service Award Recipients for the month of May 2019.

We would like to recognize the following employees for full-time continuous service with

Tagged Passions:recognition

Union County Local Government.

5 YEARS OF SERVICE DIVISION

STACEY CHAPMAN GENERAL SERVICES

Tagged Passions:services

RANDY STACKS GENERAL SERVICES

Tagged Passions:services

CHRISTOPHER HICKS SHERIFF S OFFICE

Tagged Passions:public safety

20 YEARS OF SERVICE DIVISION

DONNA MEADOWS BOARD OF ELECTIONS

Tagged Passions:voting, election, and board of elections

BRADLEY PURSER SHERIFF S OFFICE

Tagged Passions:public safety

25 YEARS OF SERVICE DIVISION

PETER BROWN PUBLIC WORKS

Tagged Passions:Public Works and public works

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May Retirements

Tagged Passions:retirement and seniors

Employee Name Division Title Union County Service

Curtis Teague Emergency Services 5 Years

Tagged Passions:services and emergency

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Contracts and Purchase Orders over 50,000 - 4.

Tagged Passions:contract and purchasing

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 5/20/2019 DEPARTMENT: Public Works TITLE

Tagged Passions:Public Works and public works

Replacement Right-of-Way Tractor PUBLIC HEARING: No PRESENTATION: No

Tagged Passions:hearing

INFORMATION CONTACT TELEPHONE NUMBERS Andrew Neff 704-296-4215

ACTION REQUESTED: Adopt Budget Amendment 44 and authorize the County Manager to approve a purchase order for a replacement Right-of-Way Mowing

Tractor in the amount of 70,428.39.
Tagged Passions:budget, purchasing, administrator, and manager

BACKGROUND Background: Union County Public Works maintains and operates over 1,000 miles of water system infrastructure and over 600 miles of

wastewater infrastructure. A large portion of the combined 1,600 miles is located off street and requires mowing to maintain the pipeline right of ways. This activity is also a compliance requirement with NCDEQ to maintain access of the wastewater pipelines and prevent root intrusion of the system by mowing.
Tagged Passions:sewer, streets, utility, Utility, water, Public Works, public works, and compliance

On March 5, 2019, an employee was entering a sewer outfall line off Sikes Mill Road when a dumpster truck struck him causing the tractor, purchased

in 2013, to be a total loss. The employee was not hurt in the incident and insurance has made payment to the county in the amount of 61,120.00 for the loss. The cost of a replacement is 70,428.39 under State contract, leaving a difference of 9,308.39 to be paid from County Water and Sewer funds. This purchase will be made from Deere Company (John Deere) under the State of NC contract number 515B.
Tagged Passions:funding, sewer, streets, utility, Utility, contract, transportation, water, insurance, and purchasing

FINANCIAL IMPACT Financial Impact: 9,308.39, paid from Water and Wastewater Operations (Replacement cost of 70,428.39 less 61,120.00 received from

insurer). The Purchase Order total will be 70,428.39.
Tagged Passions:finance, sewer, utility, Utility, water, and purchasing

ATTACHMENTS: Description Type Tractor PO and Details Backup Material Budget Amendment 44 Budget Amendment

Tagged Passions:budget

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BUDGET REQUESTED BY

Tagged Passions:budget

FISCAL YEAR DATE

INCREASE DECREASE

Description Description

Misc. Revenue - Insurance Refund 61,120

Tagged Passions:insurance

Capital Expenditures 61,120


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