3. Employee Recognition Background: The employee recognition program acknowledges employees for full- time continuous service at the following
intervals: 5 years, 10 years, 15 years, 20 years, 25 years and 30 years of service. We would like to recognize the following employees for full-time continuous service with Union County Local Government.
4. Replacement Right-of-Way Tractor Background: Union County Public Works maintains and operates over 1,000 miles of water system infrastructure and
over 600 miles of wastewater infrastructure. A large portion of the combined 1,600 miles is located off street and requires mowing to maintain the pipeline right of ways. This activity is also a compliance requirement with NCDEQ to maintain access of the wastewater pipelines and prevent root intrusion of the system by mowing.
On March 5, 2019, an employee was entering a sewer outfall line off Sikes Mill Road when a dumpster truck struck him causing the tractor, purchased
in 2013, to be a total loss. The employee was not hurt in the incident and insurance has made payment to the county in the amount of 61,120.00 for the loss. The cost of a replacement is 70,428.39 under State contract, leaving a difference of 9,308.39 to be paid from County Water and Sewer funds. This purchase will be made from Deere Company (John Deere) under the State of NC contract number 515B. Financial Impact: 9,308.39, paid from Water and Wastewater Operations (Replacement cost of 70,428.39 less 61,120.00 received from insurer). The Purchase Order total will be 70,428.39.
5. Amendment to Extend HomeCare Management Corporation Contract Background: The Union County Human Services Agency is requesting to extend the
Agreement with HomeCare Management Corporations until December 31, 2019. Human Services has contracted with HomeCare for a number of years for staffing services. As of May 2019 there are 11 positions in the Human Services Agency with contract workers sourced by Home Care:
Background: The Union County Human Services Agency is requesting to extend the Agreement with Carolina Care Solutions, LLC, until January 31, 2020.
Human Services has contracted with Carolina Care Solutions, LLC for a number of years for non-emergency transportation services (NEMT). Provision of NEMT services is a requirement of DSS associated with Medicaid. DSS uses Union County Transportation as a first choice for these services, however, in instances such as an after-hours or weekend trip, when UCT cannot provide the transportation, Carolina Care Solutions is utilized.
7. Amendment to Extend North Carolina Alliance of Public Health Agencies, Inc. (NCAPHA) Contract Background: The Union County Human Services Agency
is requesting to extend the Agreement with North Carolina Alliance of Public Health Agencies, Inc. (NCAPHA) until December 31, 2019. The Human Services Agency has contracted with North Carolina Alliance of Public Health Agencies, Inc. (NCAPHA) for a number of years for temporary staffing services such as: Interpreters, medical providers, nurses and social workers. Financial Impact: The effective date of this contract is July 1, 2019. Board approval is hereby requested at this time to avoid interruption in services. Neither Finance pre- audit nor final Manager Signature will take place until the FY20 budget has been adopted by the Board of County Commissioners. The contract amount shall not exceed 375,000. This amount consists of: 193,249 in Federal funds and 181,751 in State funds.
8. Amendment to Extend Blessed Assurance Adult Day and Health Care Services, and New Testament Adult Care Contracts Background: The Union County
Human Services Agency is requesting to extend the Agreement with Blessed Assurance Adult Day and Health Care Services and New Testament Adult Care for one year until June 30, 2020. The adult day care program provides eligible Union County citizens an alternative to long-term care placement thus allowing them to remain self-sufficient in their own home as long as possible, and it is also used as respite for many family caregivers.
promotes social, physical, and emotional well-being to individuals. Union County Division of Social Services' Social Workers provide monitoring and
compliance for its clients served by adult day care. Financial Impact: The effective date of this contract is July 1, 2019. Board approval is hereby requested at this time to avoid interruption in services. Neither Finance pre- audit nor final Manager Signature will take place until the FY20 budget has been adopted by the Board of County Commissioners. The contract amount shall not exceed 221,035.00. This amount consists of: 101,676.10 in Federal funds, 92,834.70 in State funds, and 26,524.20 in County funds.
9. Amendment to Extend FLICK Studios, LLC Terms Background: The Union County Human Services Agency is requesting to extend the Agreement with FLICK
Studios, LLC until December 31, 2019. Union County has contracted with FLICK Studios, LLC for a number of projects. It produces and develops videos for educational and public awareness purposes. Financial Impact: The effective date of this contract is July 1, 2019. Board approval is hereby requested at this time to avoid interruption in services. Neither Finance pre- audit nor final Manager Signature will take place until the FY20 budget has been adopted by the Board of County Commissioners. The contract amount consists of 25,000 in County Funds.
10. Amendment to Extend Living Goodness, Inc. Contract (Contract 5862) Background: The Union County Human Services Agency is requesting to extend the
agreement with Living Goodness, Inc. for one year until June 30, 2020. The contractor will provide Medical Director Services, for the Union County Division of Public Health. Such services include providing clinical, educational and administrative consultation services in the development, implementation and evaluation of Public Health programs.
Financial Impact: The effective date of this contract is July 1, 2019. Board approval is hereby requested at this time to avoid interruption in
services. Neither Finance pre- audit nor final Manager signature will take place until the FY20 budget has been adopted by the Board of County Commissioners. The contract amount consists of 62,400.00 in County funds.
11. Agriculture Center Sign Background: The Agricultural Center has not had a visual presence along Highway 74 since its construction. The need for a
sign to identify and make residents aware of the programs and services available through the various agencies housed within the Ag Center has been a concern of the Agriculture Advisory Committee for years. Funding for the sign was previously appropriated by the Board of County Commissioners and
ACTION REQUESTED: In accordance with NCGS 143-129(e)(3) allowing the purchase of goods from Group Purchasing Programs, authorize the County Manager
to approve a contract or purchase order for the purchase of a Galaxy Outdoor Electronic Message Center and accompanying sign (including installation) in the amount of 100,000.00 per National IPA Contract R170101.
12. Voting Equipment Maintenance Software (Contract 5911) Background: NC GS 163A-1117(b)(2) requires county board of elections to annually maintain
software license and maintenance agreements necessary to maintain the warranty of its voting system. Union County s voting system was purchased from Election Systems Software, LLC and it is the only vendor authorized to repair and maintain it. The amount of the FY20 annual contract is 68,867.10 which exceeds the County Manager s authorized 50,000 threshold. Financial Impact: Contract amount of 68,867.10
13. March 2019 - April 2019 NCVTS SOAP Error Refunds Background: The refunds included in this report represent adjustments made to tax bills that
resulted in refunds of motor vehicle taxes paid under the Tax and Tag Together program operated jointly between the counties and the State. The Soap Error occurs when an adjustment is created on a bill with interest owed. When an adjustment occurs, the tax district code lines are doubled which creates a processing problem in the DMV legacy system. These adjustments have been held pending DMV resolution of the software issues which remain unresolved at this time. As such we have taken action to process these offline to insure taxpayers received the refunds they are owed. Financial Impact: 1,911.11
Background: The Final Plat for Bridgemoor subdivision was approved by Union County on April 28, 2017, and filed in the Register of Deeds' Office on
the same day, in Plat Cabinet N, Files 583 and 584. The streets in this subdivision are used as residential streets to provide access to 41 residential lots. The developer of the subdivision filed a petition with the NCDOT to take over maintenance of the roads within the subdivision. This resolution provides direction to the NCDOT to evaluate the roads, and if they meet the minimum standards, to accept responsibility for maintenance. Financial Impact: None
Background: Stand-Up Paddle Boarding is a fun activity guests can do on many different bodies of water including lakes. They provide yet another
great opportunity to experience the beauty of the outdoors at Cane Creek Park. This recreational activity is perfect for all people, body types and skill levels. Over the years, paddle boarding has continued to grow in popularity. Parks Recreations current Master plan recommends the addition of Paddle Boards for guests to offer another water-based activity at Cane Creek Park. This request has been approved by our Legal and Risk Management staff.
16. Emergency Disaster Debris Removal Background: On November 20, 2018, Union County Procurement received six (6) Proposals for RFP 2019-029 -
Disaster Debris Removal Services. The Evaluation Team reviewed and scored each proposal. Afterwards, the Evaluation Team reached a unanimous decision to recommend asking the Board to approve entering into a Contract with Ceres Environmental Inc.
Ceres Environmental Inc. Contract will provide the elimination of immediate threats of significant damage to improved public or private property and
that which is considered essential to ensure economic recovery of the affected community. Ceres Environmental Inc. shall also provide disaster recovery technical program management assistance relating to reimbursement of eligible damage costs from federal and state agencies when available to Union County s officials.
Ceres Environmental Inc. will be subject to constant observation by Union County s debris monitoring staff. This staff, which may include County
staff, third-party contracted specialist, or staff from other governmental entities, will ensure debris removal efforts are within Public Assistance guidelines and in compliance with all applicable Federal, State, and local regulations.
In addition to use by Union County to clear debris from unincorporated areas, use of this Contract may be provided via inter-local agreements to
Union County municipalities to include Fairview, Hemby Bridge, Indian Trail, Lake Park, Marshville, Marvin, Mineral Springs, Mint Hill, Monroe, Stallings, Unionville, Waxhaw, Weddington, Wesley Chapel, and Wingate. Ceres Environmental Inc. may be asked to clear NC State roads within Union County when so directed by County staff.
17. Budget Amendment 42 Solid Waste Background: Union County Solid Waste volumes received at the Transfer Station were budgeted based upon a
projected 81,147 tons. In the first nine (9) months of FY19, Union County Solid Waste has already received 72,283 tons. The actual FY19 tonnage is now projected at 105,241 tons. UC Solid Waste pays Waste Connections 23.69 per ton for transfer and disposal of residential solid waste to its landfill in Anson County. Union County Solid Waste collects anywhere from 32 to 42 per ton from haulers delivering this waste to the transfer station. The FY19 budgeted amount of 1,853,855 for this hauling and disposal contract was based upon 81,147 tons being delivered for the FY19 year. This budget line needs to be increased 350,000 to pay for transfer and disposal.
Electronics banned from NC Landfills are accepted at most of the County's convenience sites for recycling and are collected by a contractor weekly.
128,360 was budgeted to have these items recycled due to State law prohibiting electronics from being landfilled. Those funds have been exhausted. Solid Waste recommends increasing this line item by 60,000, conditioned upon appropriation, to provide adequate funding for the remainder of the year.
The State of North Carolina Department of Environmental Quality has changed the required permits for the County's construction and demolition
landfill, transfer station, and yard waste facility from being renewed every five (5) years to a single end of life permit for each facility. Due to the increased complexity of applying for these permits, a consultant engineering firm will need to be retained to conduct this work, projected at 30,000.
Background: NCDOT requires that all Transit Systems have in place an Advisory Board that is made up of stakeholders from the service area which care
about the services being provided by the Transit System. The Transportation Advisory Board is expected to discuss unmet needs in the service area, service design, billing rates and fares and to offer assistance in resolving complaints. The Board must include representatives from the elderly, minority, LEP, disabled and/or low income populations or include individuals that represent these consumer groups that will challenge the transit system to be more sensitive to the needs of these groups when necessary. This group is required to meet at a minimum on a quarterly basis as one means of seeking public involvement. The following person is recommended for appointment to this board:
Lee Snuggs is the new director of the Rocky River Rural Planning Organization, which comprises Stanly and Anson Counties and part of Union County. He
would take the place of Dana Stoogenke, who was the previous director and sat on the TAB Board. Snuggs spent 15 years as a GIS coordinator with the North Carolina Department of Transportation in Raleigh and another 12 years as a GIS analyst in Cabarrus County, where he also managed the 911 system. He recently went back to Albemarle after spending about a year living in Washington, D.C. while his son attended high school. He has lived in Albemarle since 2006.
The NC Department of Agriculture and Consumer Services (NCDA CS) through the General Assembly has been appropriated 10M to provide stream debris
removal and restoration for streams affected by Hurricane Florence. The top priority of these funds is to provide the non-federal match for approved NRCS stream impacted applicants. NCDA CS is prepared to provide the entire 25 percent non-federal match for the approved 75 percent NRCS creek sites.
22. Land Lease - UCPS - Reid Dairy Radio Tower Background: Following a study of 800 MHz radio coverage needs in 2017 to address unreliable
performance in the western portions of Union County, on-street and in- building coverage maps were requested and a need for additional towers were identified. Following an extensive search for county owned properties for construction of a radio tower, the Reid Dairy Rd site quickly became the most practical site based on topography, an existing driveway, proximity of utilities and site security. The term of the lease agreement will expire in December 2060 with an optional extension of 30 years. The property to be leased is 100 feet by 100 feet. Financial Impact: Union County agrees to pay Union County Public Schools One Dollar ( 1.00) in rental fees annually.
24. Appointment of Tax Administrator and Deputy Tax Collectors Background: Like many larger jurisdictions, Union County has consolidated the
statutory offices of Tax Collector and Assessor into a professional Tax Administrator position. The position was filled by John Petoskey until his retirement on May 31, 2017. At that time the Board of County Commissioners took action to appoint Vann Harrell as the Tax Administrator to fulfill the remainder of Mr. Petoskey's unexpired term.
have been satisfied by Mr. Harrell. Pursuant to G.S. 105-349, the Tax Collector is appointed by the Board of Commissioners. The Collector must be a
person of character and integrity whose experience in business and collection work is satisfactory to the governing body. The Assessor and Collector can be removed from office during a term for good cause after notice and an opportunity for hearing.
Mr. Harrell has 19 years experience in tax including 15 years with Union County, 1 year with Martin County and 3 years with the North Carolina
Department of Revenue. Mr. Harrell is the Past President of Central Piedmont Tax Association, served as a member of the statewide review board for the selection and maintenance of the NCVTS software program that consolidated 100 different software programs into one multi-jurisdictional system and has served on the NCACC Tax and Finance committee for 16 years. He is currently serving as chair of the North Carolina Association of Assessing Officers certification committee.
Mr. Harrell has his Bachelor's and Master's in Public Administration. He has been a Certified Deputy Tax Collector since 2006 and received his
certification from the North Carolina Department of Revenue as Certified Assessor in September 2017. Additionally, he is a 2019 graduate of the UNC School of Government's Municipal and County Administration course.
In addition to Mr. Harrell's appointment, we are requesting the formal appointment of seven individuals as Deputy Tax Collectors. Pursuant to NCGS
105-350(f) the governing body of a county is authorized to appoint one or more deputy tax collectors. The statutory appointment of these individuals allows them, under the direction of the Collector, to perform any act that the Tax Collector may perform.
Each of the individuals listed in the requested action are currently working under Mr. Harrell's direction in the functional role of Deputy Tax
Collector but they are not statutorily appointed. Mr. Harrell hired five of these individuals personally and promoted the others over the past 15 years. They are people of high ethical character and have performed exceptionally well in their roles. Financial Impact: N/A
25. Update on the 2019A Union County Revenue Bond Issuance and Ratings Background: The County sold 68 million of Water and Sewer Revenue Bonds on May
16, 2019. Staff will provide an update on the results of that sale. As part of that process, the County sent a team to New York to meet with the credit rating agencies to receive ratings on the pending bonds. Staff would like to provide an update to the Board concerning the results of the ratings process. Financial Impact: None
Employee Name Division Union County Service-5 YRS Stacey Chapman General Services 5 Years Randy Stacks General Services 5 Years Christopher Hicks
Sheriff's Office 5 Years Employee Name Division Union County Service-20 YRS Donna Meadows Board of Elections 20 Years Bradley Purser Sheriff's Office 20 Years Employee Name Division Union County Service-25 YRS Peter Brown Public Works 25 Years
BACKGROUND Background: Union County Public Works maintains and operates over 1,000 miles of water system infrastructure and over 600 miles of
wastewater infrastructure. A large portion of the combined 1,600 miles is located off street and requires mowing to maintain the pipeline right of ways. This activity is also a compliance requirement with NCDEQ to maintain access of the wastewater pipelines and prevent root intrusion of the system by mowing.
On March 5, 2019, an employee was entering a sewer outfall line off Sikes Mill Road when a dumpster truck struck him causing the tractor, purchased
in 2013, to be a total loss. The employee was not hurt in the incident and insurance has made payment to the county in the amount of 61,120.00 for the loss. The cost of a replacement is 70,428.39 under State contract, leaving a difference of 9,308.39 to be paid from County Water and Sewer funds. This purchase will be made from Deere Company (John Deere) under the State of NC contract number 515B.