(V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments
shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended as a forum for residents to share their perspective in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind.
and Vintage Promotions LLC for the use of the Maple Self-Parking Garage (one below the top floor which is open air) on Sunday, May 19, July 21 and
September 15, 2019 from 10 a.m. to 5 p.m., contingent upon compliance of all requirements as set forth by the Special Event Policy Guidelines. Costs for City services provided for events require a 100 reimbursement from the sponsoring organization or event coordinator. For Action
Staff recommends City Council authorize the City Manager to execute a contract with Compass Transportation (7508 St. Louis Ave, Skokie, IL 60076), in
an amount not to exceed 23,525 for the Parks, Recreation and Community Services Department 2019 Summer Bus Transportation Bid (Bid 19-08). Compass Transportation was the lowest responsive bidder, with a base bid of 19,525 and a 50.00 per hour cost for any additional trips that may be necessary. Funding is from various Parks and Recreation Accounts, which are detailed on the corresponding transmittal memorandum. For Action
Play-Well TEKnologies (224 Greenfield Ave., Ste. B, San Anselmo, CA 94960) through 2019 for instruction of youth engineering LEGO camps. Revenue from
program registrations are deposited into Chandler-Newberger Account 100.30.3035.53565; Instructional expenses are paid from Chandler-Newberger Account 100.30.3035.62505, which has a 125,900 budgeted allocation. For Action
purchase order for the sole source purchase of 94 gallons of Arbotect fungicide from Rainbow Treecare Scientific Advancements (Minnetonka, MN) for a
total purchase amount of 39,072.04. This vendor has the sole license from the European manufacturer, Syngenta, to distribute Arbotect in the United States. Funding for this purchase is from the General Fund (Account 100.40.4320.62496), which has a 2019 budget of 38,000, and a current balance of 31,460. The remaining funds for this will come from Account 100.40.4320.62385, with a budget of 75,000, and current balance of 69,137. For Action
contract for the 2019 Water Main Improvements and Street Resurfacing Project (Bid No. 19-06) with Joel Kennedy Constructing Corp. (2830 N. Lincoln
Avenue, Chicago, IL 60657) in the amount of 4,223,640.50. Funding in the amount of 3,663,815.50 will be provided from the Water Fund (Account 513.71.7330.65515 419012), with a budget/YTD balance of 3,710,000, and 559,825.00 from the Sewer Fund (Account 515.40.4535.65515 419012) with a budget/YTD balance of 560,000. For Action
Change Order 2 for the 2018 CIPP Sewer Rehabilitation Contract B (Bid No. 18-47) with Kenny Construction Company dba Granite Inliner (2215 Sanders
Road, Suite 400, Northbrook, IL 60062) in the amount of 35,151.00. This will increase the total contract amount from the original contract price of 379,505.00 to 414,656.50. Funding for this project is from Sewer Fund (Account No. 515.40.4535.62461), which has an FY 2019 budget of 1,125,561.00, of which 378,784 is remaining. For Action
for the Parking Garage Silane Sealer Application (Bid 19-18) with Bulley and Andrews Concrete Restoration (1755 W. Armitage Avenue, Chicago,
Illinois, 60622) in the amount of 620,608.00. Funding is available from the Parking Fund (Account 505.19.7005.65515 - 619005), which has a total FY 2019 budget of 900,000, all of which is remaining. In accordance with their parking garage lease agreement with the City of Evanston, the Residences of Sherman Plaza have agreed to reimburse the City their fair share of the cost at Sherman Avenue Garage upon completion of the project. This amount is estimated to be 49,460.96. For Action
Staff recommends City Council authorize the City Manager to negotiate and execute Amendment 3 to the Agency Agreement with Northwestern University
for the management of the natural gas purchase. The amendment would extend the term of the agreement through August 31, 2023. Staff also recommends City Council authorize the City Manager to execute Amendment 7 to the agreement with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston, TX 77056) for the purchase of natural gas for 16 City owned buildings for a price of 3.56 per MMBTU. The amended term of the agreement would be effective June 1, 2019 through August 31, 2023. The cost for natural gas is billed to the various accounts that support the buildings that are purchasing natural gas through this contract. Northwestern University will administer the natural gas purchase for the City at no additional cost. For Action
Staff recommends that the City Council authorize the City Manager to renew sole source software license and service agreement with CentralSquare
Technologies (1000 Business Center Drive, Lake Mary, FL) for the Police Department s CAD (Computer Aided Dispatch) software in the amount of 79,372.27. The Agreement is effective from May 1, 2019 through April 30, 2020. Funding will be provided by the Emergency Telephone System- Service Agreements Contracts (Account 205.22.5150.62509) with a FY19 budget of 225,000 and an YTD balance of 136,050.59. For Action
renewal of a Licensing and Maintenance agreement with Accela Inc. (2633 Camino Ramon, San Ramon, CA 94583) for a period of one year (March 15, 2019
March 14, 2020) for a total of 89,945.28 with an option to renew for an additional year. This cost reflects a 0 increase in the contract amount. This software provides support for City licensing and permitting activities in Community Development, Health and Human Services, Fire and Public Works Agency. Funding is provided from the Computer Licensing and Support Fund (Account 100.19.1932.62340) in the amount of 74,945.28 with a budget of 550,000 and a YTD balance of 477,071.53. Partial funding of 15,000 will be provided by Health and Human Services Department from the Local Health Protection Grant Fund (Account 100.24.2435.62474). For Action
Prohibit Parking on Both Sides of Pitner Avenue from Washington Street South to the Dead End The Parking Transportation Committee requests City
Council adoption of Ordinance 52-O-19, amending Section of Title 10, Chapter 11, Schedule 8 Parking Prohibited at All Times , adding the section of Pitner Ave between Cleveland Street and the dead end to the south of Cleveland St. Alderman Fleming recommends suspension of the rules for Introduction and Action at the May 13, 2019 City Council meeting. For Introduction and Action
Restrictions on Howard Street from Chicago Avenue to Ridge Avenue Alderman Rainey requests City Council adoption of Ordinance 53-O-19, amending
Subsection KK of Title 10, Chapter 11, Schedule 9 Parking Prohibited at Certain Times changing the time of day when parking is prohibited. This ordinance will change the restriction against parking on Howard Street from Chicago Avenue to Ridge Avenue from midnight to 3 a.m. For Introduction
Sale of City-Owned Real Property at 2222 Oakton Street to Clark Street Real Estate, LLC Staff recommends City Council adoption of Ordinance 42-O-19,
Authorizing the City Manager to Enter into a Real Estate Contract with Clark Street Real Estate, LLC for the Sale of City-Owned Real Property Located at 2222 Oakton Street . A two-thirds majority of City Council is required to adopt the ordinance. For Introduction
Sanitation , Chapter 4 Municipal Solid Waste , Section 8 Designation of Collection Site; Collection Agent Staff recommends City Council adoption of
Ordinance 17-O-19 by which the City Council would amend Title 8, Chapter 4, Section 8 of the City Code related to the Designation of Collection Site; Collection Agent. Language is being added to make it clear that property owners are responsible to clear snow and ice around trash receptacles so that the trash can be properly and safely collected. For Action
Addresses the Frequency of Heavy Precipitation Events Based on a Recent Illinois State Water Survey Staff recommends City Council adoption of
Ordinance 33-O-19 by which the City Council would amend Title 4, Chapter 20, related to the definition of Bulletin 70, a document published by the Illinois State Water Survey regarding the frequency distributions of heavy precipitation in Illinois. For Action
Ordinance 38-O-19, amending Title 4, Chapter 18 of the City Code, to increase the Demolition Tax to further Affordable Housing efforts. The
demolition tax for a single-family detached residential structure will increase to fifteen thousand dollars ( 15,000.00) from ten thousand dollars ( 10,000); and for any multi- family, single-family attached, or two-family residential structure, either fifteen thousand dollars ( 15,000.00) or five thousand dollars ( 5,000.00) for each unit in the structure, whichever amount is more.
City-Owned Real Property at 1824 Emerson Street Staff recommends adoption of Ordinance 36-O-19 authorizing the City Manager to negotiate the sale of
City-owned property at 1824 Emerson Street to Evanston Township High School ( ETHS ) in conformance with the terms of the Intergovernmental Agreement between the City of Evanston and ETHS for the Geometry in Construction class.
The Housing and Community Development Act Committee and staff recommend City Council adoption of the following two resolutions (47-R-19 and 48-R-19)
which approve the 2019 Action Plan that governs the use of the City s Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG) entitlement funding from the U.S. Department of Housing and Urban Development (HUD) and the reallocation of 24,947 in unspent CDBG funds from prior years to new eligible activities as part of the 2019 Action Plan.
prominent local activist, Lonnie is the founder of Community Builders of Evanston, a non-profit organization dedicated to training and employing
Evanston youth facing barriers to employment. Lonnie also recently served as a member of the City s Climate Action and Resilience Plan (CARP) working group. He is committed to advocating for people of all ages, backgrounds and abilities.
Ben Kaplan - Environment Board Ben Kaplan is a certified Project Management Professional dedicated to sustainability. As a team leader for Engineers
Without Borders of Chicago, Ben facilitated the development of a waste management and recycling program for a small Honduran village. In his former position at Maine Plastics, Inc., Ben developed creative recycling and reuse programs for high-volume clients, reducing their carbon footprint and solid waste profiles. He holds a Bachelor of Arts and Sciences from the University of Iowa.
Denia Hester - Library Board Denia Hester is a children s book author and retired Evanston Public Library librarian. A 25-year resident of Evanston,
she supports the Library s goal of growing lifelong learners throughout the city, and has served as a book reviewer for the Chicago Sun-Times, the American Library Association and the School Library Journal. Denia has volunteered at the James B. Moran Center for the past six years. She holds a B.A. from Columbia College and an M.L.S. from Dominican University.
Jane Sloss - Plan Commission Jane Sloss is a project manager at Worn Jerabek Wiltse Architects specializing in multifamily housing projects,
including affordable housing and housing for seniors and persons with disabilities. As an outreach fellow at Auburn University Rural Studio, Jane contributed to the 20K House project, working to develop a prototype for affordable housing in Alabama. Jane volunteers weekly at Inspiration Corporation to serve breakfast to those affected by homelessness and poverty, and has also served as a volunteer with Architecture for Humanity, Little Brothers Friends of the Elderly, and the Neighborhood Design Center. She holds a B.A. in Architecture from the University of Notre Dame.
Aleca Sullivan - Preservation Commission Aleca Sullivan is a 19-year resident of Evanston passionate about preservation. As a former employee of the
Technical Preservation Services Division of the U.S. National Park Service, Aleca is deeply knowledgeable about national historic preservation policy, tax credits, and standards. Currently, she serves as the Chief Operating Officer of the Sentencing Advocacy Group of Evanston. Aleca holds a B.A. from the University of Michigan and a Master s degree in Historic Preservation Planning from Boston University.
Givonna Long - Public Safety Civil Service Commission Givonna Long is a former Evanston police officer and current partner at Kelley Drye and Warren,
LLP. In addition to focusing her practice on complex litigation, Givonna has used her expertise to provide pro bono legal services for people in need. She was recently named to Chicago Business Journal s 2018 Women of Influence and was selected as one of the Best LGBT Lawyers Under 40 Class of 2012 by the LGBT Bar Association, among other honors. In her spare time, she has served on the Lincoln Elementary School PTA and has volunteered at the Jane Addams Hull House. Givonna holds a B.A. from the University of Chicago and a J.D. from Loyola University.
Jill Zordan - Zoning Board of Appeals Jill Zordan is a Development Project Manager with 14 years of experience working in the field of community
development. In her career, Jill has focused on structuring public/private partnerships between local authorities and private developers, primarily for the provision of mixed-use and mixed-income housing developments. She currently works as Director of Planning and Construction for Midtown Athletic Clubs. Jill holds a B.S. in Environmental Economics from UC Berkeley and an M.A. in Urban Planning from Harvard University.
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager s
Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.
City Clerk Reid a statement from Jenn Brennan voicing her support for the early childhood program at Robert Crown Center. Read a letter from Allie
Harned which invited people to attend the Local Area Network meeting on April 23, 2019 from 9:30-11:00 a.m. in the Parasol Room. Clerk Reid also received a Memo from community members regarding the A B General Obligation Bonds. Lastly, Financial Disclosure and Affiliation Statements are due May 1, 2019.
Clare Kelly Stated the city doesn t have a plan to pay the first 25 million dollars in bonds. After going through all documentation regarding the
bonds, there was no plan listed on how the city planned to pay for the Robert Crown Center. Suggested to wait until the Letters of Intent (LOI) have been negotiated to determine if 18 million in bonds are required.
Meg Welch Believes the Robert Crown Center can be developed for less than 54 million dollars. Asked City Council for the opportunity to present other
facilities that have been developed by other communities. Stated there is 1.5 million per year for the debt service that needs to be paid, with no current plan on how to pay for it. There is no homeless shelter for families, no funds for seniors who can t afford their garbage collection fees, and no funds for families that need to pay their zone parking fees.
Darlene Cannon Agrees with a new Robert Crown Center, but doesn t believe it requires 54 million dollars to construct. She believes the new Robert
Crown Center is being built for wealthier Evanstonians who can afford to use the facility, while being paid for by the underprivileged residents of the community. The immediate impacts will affect housing and social services, especially those which affect the poor.
City Council authorized the City Manager to execute a contract for the 1909 Raw Water Intake Replacement (RFP 19-02) with Stantec Consulting
Services, Inc. (350 North Orleans Street, Suite 1301, Chicago, IL 60604) in the amount of 598,909.00. Funding will be provided from the Water Fund (Account 513.71.7330.62145-719001), which has an FY 2019 budget allocation of 300,000. The total budget for this this 2-year design project over FY 2019 and FY 2020 is 600,000. City Council will need to allocate additional funds in FY 2020 to complete the project.
City Council authorized the City Manager to execute a contract for the 2019 50/50 Sidewalk Replacement Project (Bid No. 19-10) with Sumit
Construction Co., Inc. (4150 W. Wrightwood Ave Chicago, IL 60039) in the amount of 232,365.00. Funding will be provided from the Capital Improvement Program (CIP) 2019 General Obligation Bonds in the amount of 150,000 and from estimated private funds in the amount of 82,365. A detailed funding breakdown can be found on the corresponding transmittal memorandum.
City Council authorized the City Manager to execute Change Order No. 5 to the agreement for the Treated Water Storage Replacement Project Engineering
Services to CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the amount of 366,012.00. This will increase the total contract amount from the current contract price of 1,350,770.00 to 1,716,782.00. Funding will be from the Water Fund, Capital Improvement Account 513.71.7330.62145 - 733107, which has an FY 2019 budget
City Council authorized the City Manager to execute an amendment for the second 1-year contract extension with Interra, Inc. (600 Territorial Drive,
Suite G, Bolingbrook, IL 60440) to the agreement for Material Testing Services (RFP 17-02) for various capital infrastructure improvement projects in the not-to-exceed amount of 150,000. Funding will be provided from the 2019 General Obligation Bonds, Water Fund, MFT Fund, Parking Fund, and Sewer Fund, depending on the project. Projects utilizing material testing services include street resurfacing, alley paving, sidewalk replacement, sewer and water main improvements, and other infrastructure improvements as needed. A detailed funding breakdown can be found on the corresponding transmittal memorandum.
City Council authorized the City Manager to execute a contract award for the 2019 Tree Planting Services to Herrera Landscape and Snow Removal, Inc.
(8836 Lincolnwood Drive, Evanston, IL 60203) in an amount not to exceed 45,000.00. Funding for this project is from the FY 2019 General Fund budget 100.40.4320.65005, which has a total allocation of 135,000, which has a remaining balance of 82,375.
City Council approved the Single Source purchase of five (5) PlateScout License Plate Recognition systems from Passport Labs (128 S. Tryon Street
2200, Charlotte, NC 28292) for the Administrative Services Department in the amount of 206,500.00. Funding will be from the Parking Fund Other Improvements (Account 505.19.7005.65515), with a budget of 3,510,000.00 and 3,405,607.91 remaining.
City Council authorized the City Manager to amend the agreement with Andy Fran Services, Inc. (761 Shoreline Drive, Aurora, IL 60504) to increase the
not-to-exceed amount from 620,662 to 631,662 per year to add one additional crossing guard (RFP 18-52). Funding for the additional 11,000 will be from the City Manager Other Program Costs (Account 100.15.1505.62490) with a budget of 23,617 and a YTD balance of 20,063.