As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability
and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services and activities. Assistive listening devices are available at the meeting; upon advance notice, other accommodations, such as sign language interpretation, and translation services can be provided. Contact the Executive Officer's office at 213-978-0262. TDD available at 213-978-2310.
An opportunity for the public to address the Board on public interest items will be provided for up to two (2) minutes per person for a cumulative
total of twenty (20) minutes. Testimony shall be limited in content to matters which are within the subject matter jurisdiction of the Board. The Board may not take any action on matters discussed during the Public Comment period.
The Board will also provide an opportunity for the public to address the Board on agenda items before or during consideration of the item for up to
two (2) minutes per person for a cumulative total of up to ten (10) minutes.
Members of the public who wish to speak under Public Comments or on any agenda item are required to submit a speaker card to the Executive Officer
prior to the time the item is announced by the Chair for each item they wish to address. Speaker cards are available at the back of the Board Hearing Room. Failure to submit the speaker card in a timely manner may preclude a member of the public from speaking during the subject comment period.
VOTING AND DISPOSITION OF ITEMS - Items require a majority vote of the entire membership of the Board (3 votes) for approval.
Any member of the Board may move to reconsider any vote on any item on the agenda, except to adjourn, suspend the Rules, or where an intervening
event has deprived the Board of jurisdiction, providing that said member originally voted on the prevailing side of the item. The motion to reconsider shall only be in order once during the meeting, and once during the next regular meeting. The member requesting reconsideration shall identify for all members present the Agenda number, meeting date and subject matter previously voted upon. A motion to reconsider is not debatable and shall require an affirmative vote of three members of the Board.
The Board rules provide that all items adopted by the Board will not be distributed or presented to the Mayor, or other designated office, until the
adjournment of the regular Board meeting following the date of the Board action. A motion to send an item forthwith , if adopted by three (3) votes, suspends these rules and requires the Board Secretariat to forward the matter to the Mayor, or other office, without delay.
Board of Public Works Meeting - June 24, 2019 - PAGE 2
1. Bureau of Sanitation and Office of Accounting request Board approval and execution of Authority for Expenditure in the amount of 151,375.49 to pay
Sun Valley Paper Stock, Inc., for processing and marketing of residential blue-bin materials collected from the East Valley wasteshed for the limited period of July 6, 2018 - November 16, 2018. The East Valley wasteshed generated during this period approximately 220 tons per day, and of that, Sun Valley Paper Stock processed 25 to 45 tons per day during the service period.
1. Bureau of Sanitation and the Office of Accounting requesting Board approval and execution of an Authority for Expenditure in the amount of 32,568
payable to American Restore for installation of a 240 sq. ft. 1-1 /2 minimum thickness Eucofloor 404 topping system to restore a portion of the existing tipping floor at the Central Los Angeles Recycling and Transfer Station (CLARTS).
In order to recognize outstanding performance by Prime Construction Contractors on Public Works projects on a contract by contract basis, the Bureau
of Contract Administration is proposing implementation of a Contractor Special Recognition Program. Prime Contractors with a positive record in areas of quality, compliance, and opportunity (Transmittal No. 1) may earn a Bronze, Silver, or Gold rating, or a Platinum rating for similar performance on projects with a Project Labor Agreement project. Contractors that consistently achieve high ratings across multiple contracts may be recognized annually by the Board of Public Works.
The Contractor Special Recognition Program is intended to both motivate and inspire as well as recognize those Contractors that routinely strive to
do more than the bare minimum necessary to complete the project. A Contractor striving to earn a Gold or Platinum rating may be more diligent with regards to ensuring they maintain a safe worksite, may strive to consistently produce high quality work, may ensure their Subcontractors are educated with respect to prevailing wage requirements and apprenticeship utilization.
CONTRACTOR SPECIAL RECOGNITION SCORECARD EVALUATION CATEGORY CRITERIA POINTS COMPLIANCE Contractor has no prevailing wage or apprenticeship
utilization violations on any craft of work performed on a non PLA project with a cost under 1,000,000. 1 Contractor has no prevailing wage or apprenticeship utilization violations on any craft of work performed on a non PLA project with a cost between 1,000,000 and 5,000,000. 2 Contractor has no prevailing wage or apprenticeship utilization violations on any craft of work performed on a non PLA project with a cost in excess of 5,000,000. 3 The Contractor has no individual prevailing wage or apprenticeship utilization violations on any craft of work performed on their DPW PLA covered project and ensures that the project collectively achieves or exceeds all three of the DPW PLA s Targeted Hiring Mandates. 4 QUALITY Notice of Non Compliance issued for safety. 4 Notice of non compliance issued, not safety related. 0 No notice of non compliance issued. 3 Unsatisfactory CPER rating. 1 OPPORTUNITY Contractor meets their pledged levels of participation. * 1 Contractor exceeds all pledged levels of participation. * 2 Contractor meets or exceeds the anticipated levels of participation. * 3 BRONZE 6 7 SILVER 8 GOLD 9 PLATINUM 10
* The Contractor shall receive only the highest score for which they qualify, i.e., should the Contractor exceed their pledged levels of
participation and exceed the project s anticipated levels of participation, the Contractor would only receive 3 points for exceeding the project s anticipated levels of participation. They would not also receive an additional 2 points for exceeding their pledged levels of participation.
Board of Public Works Meeting - June 24, 2019 - PAGE 12
2. Copy of the proposal of GGA, dated April 17, 2019.
The Project is located at 454 E. Commercial Street, Los Angeles, CA 90012, in Council District No. 14, and the LADOT is the client agency. The scope
of work for the Project includes the construction of a two-story, 21,625-square-foot administration building with an incorporated maintenance facility; a compressed natural gas (CNG) fueling station with fuel storage and compressors; a bus wash building with wash equipment; a parking lot with shade structures for up to 70 DASH buses; a two-story, 98-space parking structure; solar photovoltaic panels on building rooftops; a parking lot grid; decorative fencing; and landscaping. The scope also includes all work required for utility connections and infrastructure, including the installation of conduits, transformer pads, and switch pads to support the Los Angeles Department of Water and Power electrical underground conversion in the public right-of-way.
On February 4, 2013, GGA was awarded TOS No. 220 from the 2008 Pre-Qualified On-Call (PQOC) Architectural Consultant s List (2008 List) to provide
design services for the Project. On May 11, 2015, the Board of Public Works (Board) authorized revisions to TOS No. 220, increasing the budget authority from 2,000,000 to 2,600,000. GGA s Contract No. C-114022 from the 2008 List expired on July 8, 2018.
electrical infrastructure to accommodate charging stations for 70 buses, five electrical charging stations in the Maintenance and Operations
building, a facility information technology system, the addition of street lighting adjacent to the facility, and an upgrade of the Project s Leadership in Energy and Environmental Design (LEED) certification level from Gold to Platinum.
Archaeological findings during construction also played a role in the delay of construction completion. A total of 23 features were discovered while
trenching along Commercial Street, including prehistoric skeletal remains near the intersection of Vignes Street and Commercial Street, which belong to a family of the Kizh (Keech) Indian Tribe. As part of the mitigations, GGA was asked to provide a completed design of a memorial plaque to honor and mark the site where the remains were found. In addition, construction progress was substantially delayed by the utility companies for the release and installation of a gas meter, an electrical transformer, and the relocation of fiber optic lines from overhead to below ground.
On December 19, 2018, a sole source TOS No. 45 was awarded to GGA under Contract No. C-124803, from the 2014 PQOC Architectural Consultant s List
(2014 List) to complete the Project, with a not-to-exceed budget authority of 195,284.25, which included 41,892.01 contingency ( 41,892.01 + 153,392.24) (Transmittal No. 1). At the time of the award of sole source Task No. 45, the Project was 88 percent complete in construction.
The Project is a specialty project to provide CNG fueling capability and strategic buildings to house heavy equipment for the maintenance of DASH
buses. The original construction timeline was for 19 months. However, due to the expanded project scope (mentioned above) requested by the LADOT and the complexity and specialty nature of the expanded scope, the construction duration was extended to 34 months to achieve the project objectives.
The remaining amount of 54,530.94 ( 153,392.24 - 98,861.30) was moved to the previous contingency of 41,892.01. The new contingency of 96,422.95 (
54,530.94 + 41,892.01) was supposed to cover the additional services needed to complete the construction; however, the negotiated consultant proposal dated April 17, 2019, reflected the actual efforts as follows:
As GGA s Contract No. C-114022 from the 2008 List expired on July 8, 2018, GGA chose to continue to provide all essential construction administration
services for the Project, including the expanded scope, in order to keep the construction going, while staff worked on closing the formal TOS No. 220 under the expired Contract No. C-114022, and issuing a new TOS No. 45 under the current Contract No. C-124803.
In order to fully cover the additional construction administration and post-construction services, as a result of the Project s expanded scope and
prolonged construction duration, it is recommended that the Board approve the request to increase the budget authority from 195,284.25 to 403,243.70 ( 195,284.25 + 207,959.45). This will pay the consultant for their services performed during construction, which is now complete, as well as services during post construction activities.
This TOS is subject to the BIP outreach requirements. The City of Los Angeles (City) has set anticipated participation levels of 18 percent
Minority-owned Business Enterprise (MBE), 4 percent Women-owned Business Enterprise (WBE), 25 percent Small Business Enterprise (SBE), 8 percent Emerging Business Enterprise (EBE), and 6 percent Disabled Veteran-owned Business Enterprise (DVBE). For this Task, the consultant is pledging a MBE participation level of 0.98 percent, a WBE participation level of 0 percent, a SBE participation level of 4.81 percent, an EBE participation level of 4.81 percent, and a DVBE participation level of 0 percent.
Englekirk Sabol Consulting Structural Engineers, Inc. M/APA MBE 8.81 211,975.00 Calvin R. Abe Associates (AHBE) M/APA MBE 3.46 83,108.00 Vanir
Construction Management, Inc. F/HA WBE 2.18 52,500.00 Construction Cost Consultants F/SAA WBE 2.54 61,174.00 Roshanian and Associates OBE 0.73 17,600.00 IBI Group OBE 18.59 447,154.83 Syska Hennessy OBE 16.88 406,016.00 Rosenheim and Associates, Inc. OBE 4.41 106,028.00 Promise Energy OBE 2.12 51,061.00 Crain Associates OBE 0.29 6,950.00
Calvin R. Abe Associates (AHBE) M/APA MBE 0.98 3,950.00 Englekirk Institutional F/HA OBE 7.50 30,242.00 Vanir Construction Management, Inc. F/SAA WBE
0.00 0.00 Construction Cost Consultants WBE 0.00 0.00 Roshanian and Associates SBE/EBE 4.36 17,600.00 Crain Associates SBE/EBE 0.45 1,800.00 IBI Group OBE 5.65 22,780.30 Syska Hennessy OBE 13.30 53,621.90 Rosenheim and Associates, Inc. OBE 0.00 0.00 Promise Energy OBE 2.75 11,088.00
In accordance with Division 10, Chapter 1, Article 13 of the Los Angeles Administrative Code, the appropriate City personnel responsible for the
quality control of this personal services contract shall submit Contractor Performance Evaluation Reports to the Bureau of Contract Administration, Special Research Investigation Section, upon termination of the contract.
REQUEST FOR AUTHORITY TO ISSUE SOLE SOURCE TASK ORDER SOLICITATIONS (TOS) TO GONZALEZ GOODALE ARCHITECTS (GGA), CONTRACT No. C-124803, SPF:ARCHITECTS
(SPF:A), CONTRACT No. C-124802, AND TETRA-IBI GROUP ARCHITECTURE PLANNING (TETRA-IBI), CONTRACT No. C-124701, TO PROVIDE ARCHITECTURAL SERVICES FROM THE 2014 PRE-QUALIFIED ON-CALL (PQOC) ARCHITECTURAL AND RELATED PROFESSIONAL SERVICES CONSULTANT LIST FOR:
1. Authorize the City Engineer to issue a sole source TOS No. 45 to GGA, Contract No. C-124803, from the 2014 PQOC Architectural and Related
Professional Services Consultants List (2014 list), to complete the TOS No. 220, issued to the same consultant, Contract No. C-114022, on the 2008 PQOC Architectural Consultant Services List (2008 list), to provide architectural design and construction administration services for the LADOT Downtown Bus Maintenance Facility Project, Work Order No E 1907 44 7, with a budget authority not-to-exceed 195,284.25, which includes contingency.
4. Authorize the City Engineer to issue a sole source TOS No. 46 to Tetra-IBI Group Architecture Planning, Contract No. C-124701, from the 2014 List,
to complete the TOS No. 14.1, issued to the same consultant, Contract No. C-114049, on the 2008 list to provide architectural design and construction administration services for the Parker Center Demolition Project, Work Order No. E1908242, with a budget authority not-to-exceed 851,129.56, which includes contingency.
5. Authorize the City Engineer to issue a sole source TOS No. 47 to Tetra-IBI Group Architecture Planning, Contract No. C-124701, from the 2014 list
to complete the TOS No. 250, issued to the same consultant, Contract No. C-114049, on the 2008 list to provide architectural design and construction administration services for the City Hall East Electrical ITA Server Room Upgrade Project, Work Order No. E1907855, with a budget authority not-to-exceed 67,491.18, which includes contingency.