CA - Los Angeles: BOARD OF PUBLIC WORKS

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BOARD OF PUBLIC WORKS

AGENDA BOARD OF PUBLIC WORKS

Tagged Passions:Public Works and public works

MONDAY, JUNE 24, 2019 10:00 AM

Edward R. Roybal BPW Session Room Room 350 City Hall 200 North Spring Street Los Angeles, California 90012

Tagged Passions:streets

Members: Kevin James, President Cecilia Cabello, Vice President Dr. Michael R. Davis, Pres. Pro-Tem Aura Garcia Jessica Caloza

(Dr. Fernando Campos, Executive Officer 213-978-0261) Click here for the entire agenda packet / documents

Agenda, related board reports and attachments are available on-line at the BPW website at: http://bpw.lacity.org/ or via link below.

BPW meetings can be listened to by dialing: 213-621-CITY (Metro), 818-904-9450 (Valley), 310-471-CITY (Westside), 310-547-CITY (San Pedro Area); or

Live audio on-line at https://www.lacity.org/your-government/departments- commissions/boards-and-commissions/board-public-works-meetings
Tagged Passions:boards and commissions

As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability

and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services and activities. Assistive listening devices are available at the meeting; upon advance notice, other accommodations, such as sign language interpretation, and translation services can be provided. Contact the Executive Officer's office at 213-978-0262. TDD available at 213-978-2310.
Tagged Passions:disability, services, and program

Written material supporting agenda items can be reviewed prior to each Board meeting at the public counter, 200 North Spring Street Room 355, between

the hours of 8:00 a.m. and 4:00 p.m.
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Board of Public Works Meeting - June 24, 2019 - PAGE 1

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PUBLIC INPUT AT BOARD MEETINGS:

An opportunity for the public to address the Board on public interest items will be provided for up to two (2) minutes per person for a cumulative

total of twenty (20) minutes. Testimony shall be limited in content to matters which are within the subject matter jurisdiction of the Board. The Board may not take any action on matters discussed during the Public Comment period.

The Board will also provide an opportunity for the public to address the Board on agenda items before or during consideration of the item for up to

two (2) minutes per person for a cumulative total of up to ten (10) minutes.

Members of the public who wish to speak under Public Comments or on any agenda item are required to submit a speaker card to the Executive Officer

prior to the time the item is announced by the Chair for each item they wish to address. Speaker cards are available at the back of the Board Hearing Room. Failure to submit the speaker card in a timely manner may preclude a member of the public from speaking during the subject comment period.

VOTING AND DISPOSITION OF ITEMS - Items require a majority vote of the entire membership of the Board (3 votes) for approval.

Tagged Passions:voting

Any member of the Board may move to reconsider any vote on any item on the agenda, except to adjourn, suspend the Rules, or where an intervening

event has deprived the Board of jurisdiction, providing that said member originally voted on the prevailing side of the item. The motion to reconsider shall only be in order once during the meeting, and once during the next regular meeting. The member requesting reconsideration shall identify for all members present the Agenda number, meeting date and subject matter previously voted upon. A motion to reconsider is not debatable and shall require an affirmative vote of three members of the Board.
Tagged Passions:events

The Board rules provide that all items adopted by the Board will not be distributed or presented to the Mayor, or other designated office, until the

adjournment of the regular Board meeting following the date of the Board action. A motion to send an item forthwith , if adopted by three (3) votes, suspends these rules and requires the Board Secretariat to forward the matter to the Mayor, or other office, without delay.

Board of Public Works Meeting - June 24, 2019 - PAGE 2

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PUBLIC COMMENTS: Board will hear public testimony on non-agenda items under the Board's Jurisdiction NEIGHBORHOOD COUNCIL COMMENTS

Tagged Passions:council and neighborhood

Discussion with Neighborhood Council representatives on Neighborhood Council Resolutions or Community Impact Statements filed with the City Clerk

which relate to any agenda item listed or being considered on this agenda for the Board of Public Works (LAAC 22.819, Ordinance 184243).
Tagged Passions:ordinance, council, Public Works, public works, and neighborhood

APPROVAL OF THE MINUTES FROM

WEDNESDAY, MAY 15, 2019

COMMENDATORY RESOLUTIONS, INTRODUCTIONS AND PRESENTATIONS PRESENTATION

LGBTQ Pride Month Recognition - Presented by Commissioners James and Cabello

Tagged Passions:recognition, discrimination, and LGBTQ

AGENDA ITEMS

BUREAU OF CONTRACT ADMINISTRATION BPW-2010-0506 (1)

Tagged Passions:contract

CD ALL POLICY - CONTRACTOR SPECIAL RECOGNITION PROGRAM

Tagged Passions:recognition, program, and policy

Recommending the Board:

1. IMPLEMENT the Contractor Special Recognition Program as discussed in this Report as Board Policy.

Tagged Passions:recognition, program, and policy

BUREAU OF ENGINEERING BPW-2019-0507 (2)

CD 14 REVISED TASK ORDER SOLICITATION NO. 45 - GONZALEZ GOODALE ARCHITECTS, INC.

Tagged Passions:solicitation

Recommending the Board:

1. AUTHORIZE the City Engineer to issue a revision of the Task Order

Board of Public Works Meeting - June 24, 2019 - PAGE 3

Tagged Passions:Public Works and public works

Solicitation No. 45 to Gonzalez Goodale Architects, Inc., for additional construction administrative services for the Los Angeles Department of

Transportation Downtown Bus Maintenance Facility Project, increasing the budget authority from 195,284.25 to 403,243.70.
Tagged Passions:construction, facility, budget, downtown, Public Transit, transportation, services, and solicitation

(WO No. E1907447; Contract No. C-124803)

Tagged Passions:contract

BUREAU OF STREET SERVICES BPW-2019-0508 (3)

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CD 2 TREE REMOVAL- 11472 WEST LAURELCREST DRIVE

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Recommending the Board:

1. FIND that this project is categorically exempt under Article Ill, Section 1, Class 3, Category 1 of the City's Environmental Quality Act

Guidelines and there is no substantial evidence the proposed project will have significant effect on the environment and is in compliance with the California Environmental Quality Act (CEQA);
Tagged Passions:Conservation, environment, and compliance

2. FIND that none of the exceptions to the use of categorical exemption as set forth in Section 15300.2 of State CEQA Guidelines apply;

3. SPECIFY that the Bureau of Street Services (StreetsLA), Urban Forestry Division, located at 1149 South Broadway, is custodian of the documents and

other material that constitute the record of proceedings upon which the Board's decision is based; and
Tagged Passions:streets, services, and Forestry

4. APPROVE the request for a fee permit to remove six Interior Live Oak (Quercus wislizni) trees. Tree replacements are required.

Tagged Passions:trees

JOINT REPORT(S) BPW-2019-0509 (4) BCA + BOE

CD All CONTRACT ACCEPTANCE - EROSION CONTROL FOR HILLSIDE DAMAGE (FY 18/19)

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Recommending the Board:

Board of Public Works Meeting - June 24, 2019 - PAGE 4

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1. ACCEPT this contract.

Tagged Passions:contract

(W.O. E1908436; C-123907)

BPW-2019-0510 (5) BCA + BOE

CD 1 CONTRACT ACCEPTANCE - CAZADOR STREET (2341) BULKHEAD

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Recommending the Board:

1. ACCEPT this contract.

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(W.O. E1907781; C-123910)

MOTION(S) BPW-2019-0511 (6)

CD ALL POLICY NO. 781 AMENDMENT NO. 1 - REPLACEMENT OF CO- CHAIR TO THE BOARD OF PUBLIC WORKS AD-HOC BLUE- RIBBON BUSINESS ADVISORY COMMITTEE

Tagged Passions:business, Public Works, public works, and policy

Recommending the Board:

1. APPOINT Commissioner Garcia to replace former Commissioner Repenning as Co-Chair of the Ad-Hoc Business Advisory Committee. Commissioner Davis

remains as the second Co-Chair.
Tagged Passions:business and appointments

BPW-2019-0512 (7) BOS + OCC

AFE - SUN VALLEY PAPER STOCK, INC.

1. Bureau of Sanitation and Office of Accounting request Board approval and execution of Authority for Expenditure in the amount of 151,375.49 to pay

Sun Valley Paper Stock, Inc., for processing and marketing of residential blue-bin materials collected from the East Valley wasteshed for the limited period of July 6, 2018 - November 16, 2018. The East Valley wasteshed generated during this period approximately 220 tons per day, and of that, Sun Valley Paper Stock processed 25 to 45 tons per day during the service period.
Tagged Passions:market, solid waste, and materials

Board of Public Works Meeting - June 24, 2019 - PAGE 5

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(AE 20508570M)

BPW-2019-0513 (8)

CD 1 AUTHORIZATION TO OPEN BIDS

Tagged Passions:rfp and RFP

Recommending the Board:

1. AUTHORIZE the Executive Officer or Assistant Executive Officer to receive, open, and declare bids to be received at 10:00 a.m. on Wednesday, June

26, 2019, and to formally report on the results of the bid opening at the Board of Public Works meeting scheduled for 10:00 a. m. Friday, June 28, 2019.
Tagged Passions:rfp, RFP, Public Works, and public works

BPW-2019-0514 (9) BOS + OOA

AFE - AMERICAN RESTORE

1. Bureau of Sanitation and the Office of Accounting requesting Board approval and execution of an Authority for Expenditure in the amount of 32,568

payable to American Restore for installation of a 240 sq. ft. 1-1 /2 minimum thickness Eucofloor 404 topping system to restore a portion of the existing tipping floor at the Central Los Angeles Recycling and Transfer Station (CLARTS).
Tagged Passions:solid waste and recycling

(AE 1947R379P)

ORAL REPORT(S) BPW-2019-0435 (10)

Advisement 1 Monthly Status of Contract Expiring within 90 days -All Bureaus

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(Continued from Friday, May 31, 2019)

BPW-2019-0440 (11)

Board of Public Works Meeting - June 24, 2019 - PAGE 6

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Advisement 2 City Trees - Bureau of Street Services

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(Continued from Monday, June 3, 2019)

BPW-2019-0515 (12) BOS

Update on the Pacific Sewer Maintenance Corporation Contract Relative to Sewer Chemical Root Control - Bureau of Sanitation

Tagged Passions:sewer, utility, solid waste, Utility, and contract

BPW - June 24, 2019

*** END ***

Board of Public Works Meeting - June 24, 2019 - PAGE 7

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BPW Meeting - Item

WEDNESDAY, MAY 15, 2019

Board of Public Works Meeting - June 24, 2019 - PAGE 8

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BPW Meeting - Item (1)

BPW-2010-0506

CD ALL

POLICY - CONTRACTOR SPECIAL RECOGNITION PROGRAM

Tagged Passions:recognition, program, and policy

Recommending the Board:

1. IMPLEMENT the Contractor Special Recognition Program as discussed in this Report as Board Policy.

Tagged Passions:recognition, program, and policy

ATTACHMENTS: Description BCA 1 BCA 1 TR 1

Board of Public Works Meeting - June 24, 2019 - PAGE 9

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DEPARTMENT OF PUBLIC WORKS

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BUREAU OF CONTRACT ADMINISTRATION REPORT NO. f June 19, 2019

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CONTRACTOR SPECIAL RECOGNITION PROGRAM

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RECOMMENDATION

Implement the Contractor Special Recognition Program as discussed in this Report as Board Policy.

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TRANSMITTAL

1. Contractor Special Recognition Scorecard

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DISCUSSION

In order to recognize outstanding performance by Prime Construction Contractors on Public Works projects on a contract by contract basis, the Bureau

of Contract Administration is proposing implementation of a Contractor Special Recognition Program. Prime Contractors with a positive record in areas of quality, compliance, and opportunity (Transmittal No. 1) may earn a Bronze, Silver, or Gold rating, or a Platinum rating for similar performance on projects with a Project Labor Agreement project. Contractors that consistently achieve high ratings across multiple contracts may be recognized annually by the Board of Public Works.
Tagged Passions:recognition, construction, contract, program, performance, Public Works, public works, and compliance

The Contractor Special Recognition Program is intended to both motivate and inspire as well as recognize those Contractors that routinely strive to

do more than the bare minimum necessary to complete the project. A Contractor striving to earn a Gold or Platinum rating may be more diligent with regards to ensuring they maintain a safe worksite, may strive to consistently produce high quality work, may ensure their Subcontractors are educated with respect to prevailing wage requirements and apprenticeship utilization.
Tagged Passions:recognition and program

Therefore, staff recommends the Board of Public Works implement the Contractor Special Recognition Program.

Tagged Passions:recognition, program, Public Works, and public works

ADMINISTRATIVE RECONSIDERATION

Within five (5) days of being informed by the Bureau of Contract Administration of its Contractor Special Recognition Program score, a contractor may

request administrative reconsideration. Contractors should make this request in writing to the Bureau of Contract Administration, Inspector of Public Works.
Tagged Passions:recognition, contract, program, Public Works, and public works

As part of this reconsideration, the contractor will have the opportunity to provide written

Board of Public Works Meeting - June 24, 2019 - PAGE 10

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ReportNo. J Page2

documentation or argument concerning their score. The Bureau of Contract Administration, Inspector of Public Works will send the contractor a written

decision on reconsideration, explaining the basis for the contractor's final score. The result of the reconsideration process is not administratively appealable to the Board of Public Works.
Tagged Passions:contract, Public Works, and public works

Report prepared by:

L. McGlinchey

Lynda McGlinchey Certification, Outreach, Regulations and, Enforcement Section Bureau of Contract Administration 213-847-2676

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LM:lg T,OCC,L,Clerical,File Contractor Special Recognition Board Report

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Board of Public Works Meeting - June 24, 2019 - PAGE 11

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TRANSMITTAL 1

CONTRACTOR SPECIAL RECOGNITION SCORECARD EVALUATION CATEGORY CRITERIA POINTS COMPLIANCE Contractor has no prevailing wage or apprenticeship

utilization violations on any craft of work performed on a non PLA project with a cost under 1,000,000. 1 Contractor has no prevailing wage or apprenticeship utilization violations on any craft of work performed on a non PLA project with a cost between 1,000,000 and 5,000,000. 2 Contractor has no prevailing wage or apprenticeship utilization violations on any craft of work performed on a non PLA project with a cost in excess of 5,000,000. 3 The Contractor has no individual prevailing wage or apprenticeship utilization violations on any craft of work performed on their DPW PLA covered project and ensures that the project collectively achieves or exceeds all three of the DPW PLA s Targeted Hiring Mandates. 4 QUALITY Notice of Non Compliance issued for safety. 4 Notice of non compliance issued, not safety related. 0 No notice of non compliance issued. 3 Unsatisfactory CPER rating. 1 OPPORTUNITY Contractor meets their pledged levels of participation. * 1 Contractor exceeds all pledged levels of participation. * 2 Contractor meets or exceeds the anticipated levels of participation. * 3 BRONZE 6 7 SILVER 8 GOLD 9 PLATINUM 10
Tagged Passions:recognition and compliance

* The Contractor shall receive only the highest score for which they qualify, i.e., should the Contractor exceed their pledged levels of

participation and exceed the project s anticipated levels of participation, the Contractor would only receive 3 points for exceeding the project s anticipated levels of participation. They would not also receive an additional 2 points for exceeding their pledged levels of participation.

Board of Public Works Meeting - June 24, 2019 - PAGE 12

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BPW Meeting - Item (2)

BPW-2019-0507

CD 14

REVISED TASK ORDER SOLICITATION NO. 45 - GONZALEZ GOODALE ARCHITECTS, INC.

Tagged Passions:solicitation

Recommending the Board:

1. AUTHORIZE the City Engineer to issue a revision of the Task Order Solicitation No. 45 to Gonzalez Goodale Architects, Inc., for additional

construction administrative services for the Los Angeles Department of Transportation Downtown Bus Maintenance Facility Project, increasing the budget authority from 195,284.25 to 403,243.70.
Tagged Passions:construction, facility, budget, downtown, Public Transit, transportation, services, and solicitation

(WO No. E1907447; Contract No. C-124803)

Tagged Passions:contract

ATTACHMENTS: Description BOE 1 BOE 1 TR1 BOE 1 TR2

Board of Public Works Meeting - June 24, 2019 - PAGE 13

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Department of Public Works

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Bureau of Engineering Report No. 1

June 24, 2019 CD No. 14

REQUEST FOR AUTHORITY TO REVISE THE TASK FOR SOLICITATION NO. 45 TO GONZALEZ GOODALE ARCHITECTS, INC. (GGA), CONTRACT NO. C-124803, FOR ADDITIONAL

CONSTRUCTION ADMINISTRATION SERVICES FOR THE LOS ANGELES DEPARTMENT OF TRANSPORTATION (LADOT) DOWNTOWN BUS MAINTENANCE FACILITY PROJECT (PROJECT) - WORK ORDER NO. E1907447
Tagged Passions:construction, facility, contract, downtown, Public Transit, transportation, services, and solicitation

RECOMMENDATION

Authorize the City Engineer to issue a revision of the Task for Solicitation (Task) No. 45 to GGA, increasing the budget authority from 195,284.25 to

403,243.70, for expanded construction administration services.
Tagged Passions:construction, budget, services, and solicitation

TRANSMITTALS

1. Copy of the Bureau of Engineering Report No. 1, adopted on December 19, 2018, authorizing the issuance of sole source Task Order Solicitation

(TOS) No. 45 to GGA.
Tagged Passions:solicitation

2. Copy of the proposal of GGA, dated April 17, 2019.

DISCUSSION

Background

The Project is located at 454 E. Commercial Street, Los Angeles, CA 90012, in Council District No. 14, and the LADOT is the client agency. The scope

of work for the Project includes the construction of a two-story, 21,625-square-foot administration building with an incorporated maintenance facility; a compressed natural gas (CNG) fueling station with fuel storage and compressors; a bus wash building with wash equipment; a parking lot with shade structures for up to 70 DASH buses; a two-story, 98-space parking structure; solar photovoltaic panels on building rooftops; a parking lot grid; decorative fencing; and landscaping. The scope also includes all work required for utility connections and infrastructure, including the installation of conduits, transformer pads, and switch pads to support the Los Angeles Department of Water and Power electrical underground conversion in the public right-of-way.
Tagged Passions:construction, equipment, council, facility, streets, utility, Utility, Public Transit, water, natural gas, commercial, photovoltaic, and parking

On February 4, 2013, GGA was awarded TOS No. 220 from the 2008 Pre-Qualified On-Call (PQOC) Architectural Consultant s List (2008 List) to provide

design services for the Project. On May 11, 2015, the Board of Public Works (Board) authorized revisions to TOS No. 220, increasing the budget authority from 2,000,000 to 2,600,000. GGA s Contract No. C-114022 from the 2008 List expired on July 8, 2018.
Tagged Passions:budget, contract, services, Public Works, and public works

The expanded scope requested by the LADOT required substantial additional design services from GGA, which included a two-story parking structure,

photovoltaic panels, an
Tagged Passions:services, photovoltaic, and parking

Board of Public Works Meeting - June 24, 2019 - PAGE 14

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Report No. 1

Page 2

electrical infrastructure to accommodate charging stations for 70 buses, five electrical charging stations in the Maintenance and Operations

building, a facility information technology system, the addition of street lighting adjacent to the facility, and an upgrade of the Project s Leadership in Energy and Environmental Design (LEED) certification level from Gold to Platinum.
Tagged Passions:facility, streets, Public Transit, environment, Technology, streetscape, technology, information technology, energy, traffic, and Information Technology

Archaeological findings during construction also played a role in the delay of construction completion. A total of 23 features were discovered while

trenching along Commercial Street, including prehistoric skeletal remains near the intersection of Vignes Street and Commercial Street, which belong to a family of the Kizh (Keech) Indian Tribe. As part of the mitigations, GGA was asked to provide a completed design of a memorial plaque to honor and mark the site where the remains were found. In addition, construction progress was substantially delayed by the utility companies for the release and installation of a gas meter, an electrical transformer, and the relocation of fiber optic lines from overhead to below ground.
Tagged Passions:construction, streets, utility, Utility, Telecommunications, telecommunications, and commercial

On December 19, 2018, a sole source TOS No. 45 was awarded to GGA under Contract No. C-124803, from the 2014 PQOC Architectural Consultant s List

(2014 List) to complete the Project, with a not-to-exceed budget authority of 195,284.25, which included 41,892.01 contingency ( 41,892.01 + 153,392.24) (Transmittal No. 1). At the time of the award of sole source Task No. 45, the Project was 88 percent complete in construction.
Tagged Passions:construction, budget, contract, and services

The Project is a specialty project to provide CNG fueling capability and strategic buildings to house heavy equipment for the maintenance of DASH

buses. The original construction timeline was for 19 months. However, due to the expanded project scope (mentioned above) requested by the LADOT and the complexity and specialty nature of the expanded scope, the construction duration was extended to 34 months to achieve the project objectives.
Tagged Passions:construction, equipment, strategic, and Public Transit

In December 2018, 153,392.24 of authorized expenditure funding was available to cover the construction administration, reimbursement, and as-built

drawings through construction completion. The consultant proposal received on April 17, 2019 (Transmittal No. 2), was negotiated as follows:
Tagged Passions:funding, construction, and services

1. Construction Administration Until July 8, 2018 60,323.00 2. Completion of As-built Record Drawings 14,640.00 3. Site Electrical Services and

Parcel Map 847.80 4. Commissioning of Solar Photo Voltaic 13,050.50 5. Reimbursement: 10,000.00
Tagged Passions:construction, boards and commissions, services, and property

Total 98,861.30

The remaining amount of 54,530.94 ( 153,392.24 - 98,861.30) was moved to the previous contingency of 41,892.01. The new contingency of 96,422.95 (

54,530.94 + 41,892.01) was supposed to cover the additional services needed to complete the construction; however, the negotiated consultant proposal dated April 17, 2019, reflected the actual efforts as follows:
Tagged Passions:construction and services

Board of Public Works Meeting - June 24, 2019 - PAGE 15

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Department of Public Works Bureau of Engineering Report No. 1

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June 24, 2019 Page 3

1. Street Lighting Design 598.80 2. Data/Comm/Security Design Service 7,796.10 3. LEED Platinum Certification 26,443.50 4. Additional Construction

Administration for
Tagged Passions:construction, streets, security, streetscape, and traffic

Extra Construction Duration of 9 Months 269,544.00

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Total: 304,382.40

The amount of 304,382.40 is 207,959.45 more than the available contingency of 96,422.95.

During the course of negotiations, the Project Manager, now transferred to another department, seriously underestimated the additional level of work

needed from the consultant.
Tagged Passions:services and manager

As GGA s Contract No. C-114022 from the 2008 List expired on July 8, 2018, GGA chose to continue to provide all essential construction administration

services for the Project, including the expanded scope, in order to keep the construction going, while staff worked on closing the formal TOS No. 220 under the expired Contract No. C-114022, and issuing a new TOS No. 45 under the current Contract No. C-124803.
Tagged Passions:construction, contract, and services

In order to fully cover the additional construction administration and post-construction services, as a result of the Project s expanded scope and

prolonged construction duration, it is recommended that the Board approve the request to increase the budget authority from 195,284.25 to 403,243.70 ( 195,284.25 + 207,959.45). This will pay the consultant for their services performed during construction, which is now complete, as well as services during post construction activities.
Tagged Passions:construction, budget, and services

Business Inclusion Program (BIP)

Tagged Passions:business and program

This TOS is subject to the BIP outreach requirements. The City of Los Angeles (City) has set anticipated participation levels of 18 percent

Minority-owned Business Enterprise (MBE), 4 percent Women-owned Business Enterprise (WBE), 25 percent Small Business Enterprise (SBE), 8 percent Emerging Business Enterprise (EBE), and 6 percent Disabled Veteran-owned Business Enterprise (DVBE). For this Task, the consultant is pledging a MBE participation level of 0.98 percent, a WBE participation level of 0 percent, a SBE participation level of 4.81 percent, an EBE participation level of 4.81 percent, and a DVBE participation level of 0 percent.
Tagged Passions:business, disability, services, and small business

The majority of consultant construction administration services between July 8, 2018 and April 8, 2019, for the expanded scope requested by the

LADOT, as well as the post construction services, were and will be performed by the prime consultant and Other Business Enterprise (OBE) subconsultants because of the nature of the additional scope.
Tagged Passions:construction, business, and services

Board of Public Works Meeting - June 24, 2019 - PAGE 16

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Report No. 1

Page 4

For TOS No. 220, under Contract No. C-114022 from the 2008 List, the BIP subconsultant amount invoiced as of July 7, 2018, includes 12.27 percent

MBE, 4.73 percent WBE, and 43.03 percent OBE as summarized in the following Table 1:
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Table 1: Subcontractor Utilization Completed as of July 7, 2018

Subconsultants Gender/ Ethnicity

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MBE/ WBE/ OBE

( ) of Total

Invoiced

( ) Amount Invoiced to Date

Englekirk Sabol Consulting Structural Engineers, Inc. M/APA MBE 8.81 211,975.00 Calvin R. Abe Associates (AHBE) M/APA MBE 3.46 83,108.00 Vanir

Construction Management, Inc. F/HA WBE 2.18 52,500.00 Construction Cost Consultants F/SAA WBE 2.54 61,174.00 Roshanian and Associates OBE 0.73 17,600.00 IBI Group OBE 18.59 447,154.83 Syska Hennessy OBE 16.88 406,016.00 Rosenheim and Associates, Inc. OBE 4.41 106,028.00 Promise Energy OBE 2.12 51,061.00 Crain Associates OBE 0.29 6,950.00
Tagged Passions:construction, services, and energy

Total MBE Participation 12.27 295,083.00 Total WBE Participation 4.73 113,674.00 Total OBE Participation 43.03 1,034,809.83 Subtotal Subconsultant

Participation 60.03 1,443,566.83 Prime Participation 39.97 961,148.92 Total Invoiced to Date 2,404,715.75

For the revised TOS No. 45 under Contract No. C-124803 from the 2014 List, GGA has pledged a MBE participation level of 0.98 percent, a WBE

participation level of 0 percent, a SBE participation level of 4.81 percent, an EBE participation level of 4.81 percent, and a DVBE participation level of 0 percent as summarized below in Table 2:
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Table 2: Anticipated BIP

Subconsultants Gender/ Ethnicity

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MBE/WBE/ SBE/EBE/

DVBE/OBE ( ) of

Base Task Task ( ) Amount

Calvin R. Abe Associates (AHBE) M/APA MBE 0.98 3,950.00 Englekirk Institutional F/HA OBE 7.50 30,242.00 Vanir Construction Management, Inc. F/SAA WBE

0.00 0.00 Construction Cost Consultants WBE 0.00 0.00 Roshanian and Associates SBE/EBE 4.36 17,600.00 Crain Associates SBE/EBE 0.45 1,800.00 IBI Group OBE 5.65 22,780.30 Syska Hennessy OBE 13.30 53,621.90 Rosenheim and Associates, Inc. OBE 0.00 0.00 Promise Energy OBE 2.75 11,088.00
Tagged Passions:construction, services, and energy

Subtotal Subconsultant Participation 34.99 141,082.20 Prime Participation + Reimbursables 65.01 262,161.50 Initial Base Task 100.00 403,243.70

Total Task Budget Authority 403,243.70

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Board of Public Works Meeting - June 24, 2019 - PAGE 17

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Department of Public Works Bureau of Engineering Report No. 1

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June 24, 2019 Page 5

The following is a summary of the subconsultant utilization pledged by the consultant by business enterprise:

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Table 3: Total Subconsultant Participation Pledged MBE WBE SBE EBE DVBE OBE

( ) of Base Task

0.98 0.00 4.81 4.81 0.00 29.20

( ) Amount 3,950.00 0.00 19,400.00 19,400.00 0.00 117,732.20

Contractor Performance Evaluation

Tagged Passions:performance

In accordance with Division 10, Chapter 1, Article 13 of the Los Angeles Administrative Code, the appropriate City personnel responsible for the

quality control of this personal services contract shall submit Contractor Performance Evaluation Reports to the Bureau of Contract Administration, Special Research Investigation Section, upon termination of the contract.
Tagged Passions:personnel, contract, services, and performance

STATUS OF FUNDING

Tagged Passions:funding

The total budget amount for this TOS will be 403,243.70. Funding in the amount of 195,284.25 is available for this project per Board Report No. 1,

dated December 19, 2018. The LADOT has verified that an additional 207,959.45 in the Federal Transportation Administration Grant Fund is available for the increase in budget authority.
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Table 4: Status of Funding

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Project Task Order Fund No.*

Dept. No.

Appropriation Unit No. ( ) Amount

Tagged Passions:funding

TOS No. 45 LADOT Downtown Bus Maintenance Facility 385 94 94L485 195,284.25

Tagged Passions:facility, downtown, and Public Transit

TOS No. 45 LADOT Downtown Bus Maintenance Facility 385 94 94L485 207,959.45

Tagged Passions:facility, downtown, and Public Transit

Total Amount 403,243.70 *Fund No. 385 is the Proposition A Local Transit Fund in Department No. 94, LADOT.

The City s liability under this contract shall only be to the extent of the present City appropriation to fund the contract. However, if the City

shall appropriate funds for any succeeding years, the City s liability shall be extended to the extent of such appropriation, subject to the terms and conditions of the contract.
Tagged Passions:funding and contract

Board of Public Works Meeting - June 24, 2019 - PAGE 18

Tagged Passions:Public Works and public works

Report No. l

Pag;e 6

( NLD RMK OW) Report reviewed by:

BOE (ADM) Report prepared by:

Architectural Division

Neil L. Drucker Interim Division Manager Phone No. (213) 847-4708 Statement as to Funds approved by:

Tagged Passions:funding and manager

S o rl :;\4=M Assistant General Manager Administrative and Field Services Department of Transportation Fund Ref. 385/94/94L485/ 195,284.25

Tagged Passions:transportation, services, and manager

385/94/94L485/ 207 I 959 .45 Total 403,243.70

Date: Gin I I q I I

Tagged Passions:alcohol

NLD/SYZ/04-2019-0053.ARC. mel

Questions reg.arding this report may be referred to: Shun Yu Zhang, Civil Engineer Phone No. (213) 485-4478 E-mail: Shun.Yu.Zhang@lacity.org

Respectfully submitted,

4 wvy )1t frL( Gary Lee Moore, PE, ENV SP City Engineer

Board of Public Works Meeting - June 24, 2019 - PAGE 19

Tagged Passions:Public Works and public works

Transmittal No. 1

Department of Public Works

Tagged Passions:Public Works and public works

Bureau of Engineering Report No. 1

AS AllllJIDH ADOPTED BY THE BOARD 'JSLIC WORKS OF THE CITY

of Los Angeles California

DEC f 9 2018 December 19, 2018 CD Nos. 1, 10, 13, 14 cer Executive

Board of Public Works

Tagged Passions:Public Works and public works

BPl-2018 1067

REQUEST FOR AUTHORITY TO ISSUE SOLE SOURCE TASK ORDER SOLICITATIONS (TOS) TO GONZALEZ GOODALE ARCHITECTS (GGA), CONTRACT No. C-124803, SPF:ARCHITECTS

(SPF:A), CONTRACT No. C-124802, AND TETRA-IBI GROUP ARCHITECTURE PLANNING (TETRA-IBI), CONTRACT No. C-124701, TO PROVIDE ARCHITECTURAL SERVICES FROM THE 2014 PRE-QUALIFIED ON-CALL (PQOC) ARCHITECTURAL AND RELATED PROFESSIONAL SERVICES CONSULTANT LIST FOR:
Tagged Passions:planning, contract, services, and solicitation

1. Los ANGELES DEPARTMENT OF TRANSPORTATION (LADOT) DOWNTOWN Bus MAINTENANCE FACILITY-WORK ORDER No. E1907447

Tagged Passions:facility, downtown, Public Transit, and transportation

2. TAYLOR YARD BIKEWAY/PEDESTRIAN BRIDGE OVER THE Los ANGELES RIVER (LA RIVER) -WORK ORDER No. E1907487

Tagged Passions:watershed, Bicycles, Pedestrian, and bicycles

3. RANCHO CIENEGA SPORTS COMPLEX -WORK ORDER No. E1907694 4. PARKER CENTER DEMOLITION -WORK ORDER No. E1908242 5. CITY HALL EAST ELECTRICAL IT A

SERVER ROOM UPGRADE - WORK ORDER No. E 1907855
Tagged Passions:demolition and sports

RECOMMENDATIONS

1. Authorize the City Engineer to issue a sole source TOS No. 45 to GGA, Contract No. C-124803, from the 2014 PQOC Architectural and Related

Professional Services Consultants List (2014 list), to complete the TOS No. 220, issued to the same consultant, Contract No. C-114022, on the 2008 PQOC Architectural Consultant Services List (2008 list), to provide architectural design and construction administration services for the LADOT Downtown Bus Maintenance Facility Project, Work Order No E 1907 44 7, with a budget authority not-to-exceed 195,284.25, which includes contingency.
Tagged Passions:construction, facility, budget, contract, downtown, Public Transit, and services

2. Authorize the City Engineer to issue a sole source TOS No. 43 to SPF:a, Contract No. C-124802, from the 2014 list, to complete the TOS No. 200,

issued to the same consultant, Contract No. C-114047, on the 2008 List to provide architectural design and construction administration services for the Taylor Yard Bikeway/Pedestrian Bridge over
Tagged Passions:construction, contract, services, Bicycles, Pedestrian, and bicycles

LA Project, Work Order No. E1907487, with a budget authority not-to-exceed 505,407 which includes contingency.

Tagged Passions:budget

3. Authorize the City Engineer to issue a sole source TOS No. 44 SPF:a, Contract No. C-124802, from the 2014 list, to complete the TOS No. 380,

issued to the same consultant, Contract No. C-114047 on the 2008 list to provide architectural design and construction administration services for the Rancho Cienega Sports Complex Project,
Tagged Passions:construction, contract, services, and sports

Board of Public Works Meeting - June 24, 2019 - PAGE 20

Tagged Passions:Public Works and public works

Report No. 1

Page 2

Work Order No. E1907694, with a budget authority not-to-exceed 253,754, which includes contingency.

Tagged Passions:budget

4. Authorize the City Engineer to issue a sole source TOS No. 46 to Tetra-IBI Group Architecture Planning, Contract No. C-124701, from the 2014 List,

to complete the TOS No. 14.1, issued to the same consultant, Contract No. C-114049, on the 2008 list to provide architectural design and construction administration services for the Parker Center Demolition Project, Work Order No. E1908242, with a budget authority not-to-exceed 851,129.56, which includes contingency.
Tagged Passions:planning, construction, budget, contract, services, and demolition

5. Authorize the City Engineer to issue a sole source TOS No. 47 to Tetra-IBI Group Architecture Planning, Contract No. C-124701, from the 2014 list

to complete the TOS No. 250, issued to the same consultant, Contract No. C-114049, on the 2008 list to provide architectural design and construction administration services for the City Hall East Electrical ITA Server Room Upgrade Project, Work Order No. E1907855, with a budget authority not-to-exceed 67,491.18, which includes contingency.
Tagged Passions:planning, construction, budget, contract, and services

6. Authorize the City Engineer to approve the addition of all subconsultants performing work on the above Project Task Orders to the three respective

consultants Schedule A Lists of Potential Subconsultants from the 2008 list to the 2014 list.
Tagged Passions:services

TRANSMITTALS

1. Copy of the Bureaus of Engineering (BOE) and Contract Administration (BCA) Joint Report No. 1, adopted on July 3, 2013, approving Amendment No. 1

to the 2008 list.
Tagged Passions:contract

2. Copy of the BOE and the BCA Joint Report No. 1, adopted on June 11, 2014, requesting authority to execute the 2014 list.


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