VA - Roanoke: Council Agenda and Reports

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Council Agenda and Reports

Please click the links below to access the Council Agenda and Reports:

City Council Agenda

AG 09-03-19.PDF NOTICE:

The Full Agenda consists of scanned images of only those reports and communications submitted to the City Clerk before the deadline established for such agenda and will not include any matter or item brought before Council for consideration at the meeting.

The original documents are available for inspection in the Office of the City Clerk, Room 456 Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia 24011.
Tagged Passions:council, church, communications, and Communications

To receive the City Council agenda (without reports) automatically via e-mail, contact the Office of the City Clerk at clerk@roanokeva.gov or (540) 853-2541. The records of City Council and City Clerk's Office will be maintained pursuant to Section 42.1-82 of the Code of Virginia (1950), as amended, and the Commonwealth of Virginia, Library of Virginia Records Management and Imaging Services Division, Records Retention and Disposition Schedules, for compliance with Guidelines provided by the Library of Virginia.

Tagged Passions:services, compliance, and library

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Documents:

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Documents:

ROANOKE CITY COUNCIL CITY PLANNING COMMISSION 9:00A.M. CITY COUNCIL CHAMBER AGENDA NOTICE This morning meeting and briefings will be televised live and replayed on RVTV Channel 3 following the 2:00 p.m. session on Thursday, September 5 at 7:00 p.m. and Saturday, September 7 at 4:00p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired.

Tagged Passions:planning, council, boards and commissions, and social media law

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Call to Order-- Roll Call. City Council City Planning Commission

No additional detail provided

Tagged Passions:planning, council, and boards and commissions

2.
Welcome and Opening Remarks. Mayor Sherman P. Lea, Sr. Chair James E. Smith

No additional detail provided

3.
Items for Discussion and Comments: Comprehensive Plan Update

No additional detail provided

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4.
Recess/Adjourn.

No additional detail provided

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THE COUNCIL MEETING WILL RECONVENE TO CONSIDER THE FOLLOWING AGENDA ITEMS:

A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1 ), Code of Virginia ( 1950 ), as amended. A list of current vacancies is included with the agenda for this meeting. A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss the 2019 Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(1 0), Code of Virginia (1950), as amended. A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of an approximately 1.00 acre portion of City -owned property located at 2424 Brambleton Avenue, S. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. (5 MINUTES)
Tagged Passions:strategic, boards and commissions, appointments, communications, property, administrator, manager, and Communications

TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. (5 MINUTES)

BRIEFINGS: NONE. THE COUNCIL MEETING WILL STAND IN RECESS UNTIL 2:00P.M., FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451, NOEL C. TAYLOR MUNICIPAL BUILDING.

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ctwebb Text Box P 11 ctwebb Text Box P 12 ROANOKE CITY COUNCIL REGULAR SESSION CITY COUNCIL CHAMBER AGENDA
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1.
Call to Order--Roll Call. The Invocation will be delivered by Father Kevin Segerblom, Pastor, St.

Andrews Catholic Church. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, September 5 at 7:00 p.m., and Saturday, September 7 at 4:00p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and/or upcoming expirations of terms of office:

Tagged Passions:church and social media law

Architectural Review Board - one vacancy Building and Fire Board of Appeals- one vacancy Human Services Advisory Board - one vacancy

No additional detail provided

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Roanoke Arts Commission -two vacancies Roanoke Public Library Board - three vacancies

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Access the City's homepage to complete an online application for the abovementioned vacancies.

Replay dates for the Mayor's State of City Address held on Thursday, August 29, 2019 on RVTV Channel 3: Thursday, September 5 at 4:00p.m. and 10:00 p.m. Friday, September 6 at 6:00 p.m. and 10:00 p.m.

2.
PRESENTATIONS AND ACKNOWLEDGEMENTS: A proclamation declaring the week of September 15 - 21, 2019 as National Drive Electric Week.

No additional detail provided

Tagged Passions:recognition and electric

3.
HEARING OF CITIZENS UPON PUBLIC MATTERS:

No additional detail provided

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City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate.

CONSENT AGENDA: All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C-1 Minutes of the regular meeting of City Council held on Monday, August 5, 2019 and on Monday, August 19, 2019.

Tagged Passions:council, administrator, and manager

RECOMMENDED ACTION: Dispense with the reading of the minutes and approve as recorded.

No additional detail provided

C-2 A communication from the City Manager requesting that Council authorize the City Clerk to advertise a public hearing on Monday, September 16, 2019, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such other date and time as the City Manager shall determine, in his discretion, on the First Reinstated Agreement for the exchange of real estate between the City of Roanoke and Hist:Re Partners, LLC.

Tagged Passions:council, advertising, communications, hearing, administrator, manager, and Communications

RECOMMENDED ACTION: Concur in the request.

No additional detail provided

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C-3 A communication from the City Manager requesting that Council authorize the City Clerk to advertise a public hearing on Monday, September 16, 2019, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such other date and time as the City Manager shall determine, in his discretion, on the First Reinstated Agreement for the exchange of real estate between the City of Roanoke and Greater Roanoke Transit Company.

Tagged Passions:council, advertising, communications, hearing, administrator, manager, and Communications

RECOMMENDED ACTION: Concur in the request.

No additional detail provided

C-4 A communication from the City Manager requesting that Council authorize the City Clerk to advertise a public hearing on Monday, September 16, 2019, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such other date and time as the City Manager shall determine, in his discretion, on the conveyance of City-owned property located at 1830 Blue Hills Drive, N. E., in connection with the E-911Na811 Communications Center.

Tagged Passions:council, advertising, communications, property, hearing, administrator, manager, and Communications

RECOMMENDED ACTION: Concur in the request.

No additional detail provided

C-5 A communication from the City Clerk advising of the resignation Ariel Lev as a member of the Roanoke Arts Commission, effective immediately.

RECOMMENDED ACTION: Accept the resignation and receive and file the communication.
Tagged Passions:boards and commissions, arts, communications, and Communications

C-6 A communication from the Assistant City Manager for Community Development transmitting a report of the Library System Statistics for Fiscal Year 2019.

RECOMMENDED ACTION: Receive and file. C-7 Annual Report of the City of Roanoke Redevelopment and Housing Authority, Board of Commissioners for Fiscal Year 2019. RECOMMENDED ACTION: Receive and file. C-8 Annual Report of the Roanoke Public Library Board for Fiscal Year 2019. RECOMMENDED ACTION: Receive and file.
Tagged Passions:development, Development, communications, administrator, manager, Communications, library, community development, and housing

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C-9 Reports of qualification of the following individuals:

Betsy Whitney as a member of the Roanoke Arts Commission for a term of office ending June 30, 2022; Craig Gill-Walker as a member of the Mill Mountain Advisory Board to fill the unexpired term of Dan Smith ending June 30, 2021; Richard R. Morrison as a member of the Personnel and Employment Practices Commission for a three-year term of office ending June 30, 2022; Dina Hackley-Hunt as a Citizen at Large representative of the Youth Services Citizen Board for a term of office ending June 30, 2021; and Todd Putney as a City representative of the Virginia Western Community College Local Advisory Board for a four-year term of office ending June 30, 2023. RECOMMENDED ACTION: Receive and file. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE.
Tagged Passions:boards and commissions, arts, personnel, services, employment, university, hearing, and youth

6.
PETITIONS AND COMMUNICATIONS: a. Presentation from the Pretty Humble Empowerment Group with regard to

the organization's purpose and programs. Ashley Pannell, Spokesperson. (Sponsored by the City Manager)

Tagged Passions:program, communications, administrator, manager, and Communications

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REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: a. CITY MANAGER:

BRIEFINGS: Public Art Update RCPS Energy Performance Contracting Project

Tagged Passions:arts, contract, performance, administrator, manager, and energy

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15 minutes 20 minutes

ctwebb Text Box P 41 ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the Virginia Department of Motor Vehicles 2020 Traffic Safety (Selective Enforcement -Alcohol) Grant. 2. Acceptance of the Virginia Department of Motor Vehicles 2020 Traffic Safety (Selective Enforcement- Occupant Protection) Grant. 3. Acceptance of the Virginia Department of Motor Vehicles 2020 Traffic Safety (Selective Enforcement- Speed) Grant. 4. Acceptance of the Virginia Department of Motor Vehicles 2020 Traffic Safety (Selective Enforcement - Pedestrian Bicycle Safety) Grant. 5. Acceptance of the Rescue Squad Assistance Fund Grant from the Virginia Department of Health, Office of Emergency Medical Services. 6. Acceptance of the FY 2020 Virginia Department of Transportation funds for the paving of Liberty Road, N. E., from Hollins Road, N. E., to Plantation Road, N. E; and Plantation Road, N. E., from Liberty Road, N. E., to Whiteside Street, N. E.
Tagged Passions:alcohol, funding, grant, health, streets, transportation, services, emergency, Bicycles, Pedestrian, traffic, and bicycles

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Authorization to submit an application to the Virginia Department of Transportation (VDOT) for the FY21 Transportation Alternatives Program funds for multimodal improvements along the 9th Street, S. E., corridor from Jamison Avenue, S. E., to Montrose Avenue, S. E.

No additional detail provided

Tagged Passions:funding, streets, transportation, program, and corridor

8.
Execution of appropriate documents to vacate a portion of a storm water drainage easement consisting of 48.5 square feet, more or less, on certain real property owned by the City situated at 1830 Blue Hills Circle, N. E.

No additional detail provided

Tagged Passions:utility, Utility, water, property, easement, and stormwater

9.
Execution of an additional amendment to the contract among the City and SFCS, Inc., for professional services for Fire Station No. 7.

10. Transfer of funds in connection with Enterprise Zone Program budget activities; and repeal Budget Ordinance No. 41484-061719 adopted on June 17, 2019.

Tagged Passions:funding, ordinance, budget, contract, fire departments and districts, services, and program

COMMENTS OF THE CITY MANAGER.

Tagged Passions:administrator and manager

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REPORTS OF COMMITTEES: a. A report of the Economic Development Authority recommending

No additional detail provided

Tagged Passions:economic development, development, and Development

issuance of revenue bonds, not to exceed 37 million for Virginia Lutheran Homes, Inc., to assist in the financing of a project in Roanoke and refinancing certain bonds and loans. Harwell M. Darby, Jr., Counsel, Spokesperson.

Tagged Passions:bond

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UNFINISHED BUSINESS: NONE.

No additional detail provided

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10.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. A resolution amending and restating the objectives, duties, and

No additional detail provided

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responsibilities of the Roanoke Neighborhood Advocates.

Tagged Passions:neighborhood

11.
MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council.

No additional detail provided

Tagged Passions:business and council

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Vacancies on certain authorities, boards, commissions and committees appointed by Council.

No additional detail provided

Tagged Passions:council, boards and commissions, and appointments

CERTIFICATION OF CLOSED MEETING.

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RECESS. THE COUNCIL MEETING WILL BE DECLARED IN RECESS UNTIL THURSDAY, SEPTEMBER 12, 2019 AT 6:00 P.M., AT VIRGINIA TECH CARILlON SCHOOL OF MEDICINE VTC), 2 RIVERSIDE CIRCLE, S. W., ROOM M203, ROANOKE, VIRGINIA, FOR A JOINT MEETING OF ROANOKE VALLEY AND NEW RIVER VALLEY REGIONAL LOCAL GOVERNMENTS FOR PRESENTATION ON ACTIVITIES AND PROGRESS AT CARILlON CLINIC, VIRGINIA TECH AND THE VTC PARTNERSHIP.

No additional detail provided

Tagged Passions:watershed and education

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SHERMAN P. LEA, SR. Mayor

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CITY OF ROANOKE OFFICE OF THE MAYOR

215 CHURCH AVENUE. S.W.. SUITE 452 ROANOKE. VIRGINIA 24011-1594

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FAX: (5401 853-1145 E\1A1L: :-.IAYOR ,, RO,\:\OKE\A.GOV

The Honorable Vice-Mayor Joseph L. Cobb and Members of the Roanoke City Council Roanoke, Virginia Dear Vice-Mayor Cobb and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1 ), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely,
Tagged Passions:council, boards and commissions, and appointments

. ? . - Sherman P. Lea, Sr.

Mayor SPL:ctw VACANCIES:

COMMITTEE VACANCIES/REAPPOINTMENTS September 3, 2019

Public

Term of office on the Architectural Review Board ending October 1, 2023.

Unexpired term of office (Engineer representative); and a three-year term of office on the Building and Fire Code Board of Appeals ending June 30, 2021 and June 30, 2022, respectively. Unexpired term of office on the Human Services Advisory Board ending November 30, 2022. Unexpired term of office; and a three-year term of office on the Roanoke Arts Commission ending June 30, 2020 and June 30, 2022, respectively. Unexpired terms of office on the Roanoke Public Library Board ending June 30, 2020; and June 30, 2021, respectively.
Tagged Passions:boards and commissions, arts, services, building codes, and library

SHERMAN P. LEA, SR. '\1ayor

No additional detail provided

CITY OF ROANOKE OFFICE OF THE MAYOR

215 CHURCH AVENUE. S.W.. SUITE 452 ROANOKE. VIRGINIA 24011-1594

TELEPHONE: (5-lO) X53- -l-l-l FAX: (5- 0) X53-ll-l5 EMAIL: :\IAYOR a ROA OKE \'A.(iO\' The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss the 2019 Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(1 0), Code of Virginia (1950), as amended. SPL:ctw
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?t . Sherman P. Lea, Sr. Mayor

To: Meeting: Subject:

CITY COUNCIL AGENDA REPORT

Honorable Mayor and Members of City Council September 3, 2019 Request for Closed Meeting

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This is to request that City Council convene a closed meeting to discuss the disposition of an approximately 1 .00 acre portion of City-owned property located at 2424 Brambleton Avenue, S.W., bearing Official Tax Map No. 1470301 where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to 2.2-3711.A.3, Code of Virginia (1950), as amended.

RobertS. Cowell, Jr. City Manager

Tagged Passions:council, strategic, taxes, Taxes, property, administrator, and manager

Distribution: Council Appointed Officers

lfj \ ' J '' / f ; \. NATIONAL DRIVE ELECTRIC WEEK WHEREAS, pctro cum /itc cd vehicles arc rcsponsib ej(Jr o1 er 50 o ofour focal greenhouse gas emissions and arc a contributing factor to air po ution and climate change, threatening the health of our citizens and the sustainahi ity of our planet: WHEREAS, the imbalance between gasoline resources and worldwide demand is escalating gasoline prices to lCJ c/s that o1 erburden commerce, hurt economic grml'tlz and cause hardship tv our citi:::ens: WHEREAS, the transportation sector needs support to moJ e toward adoption of clean energy technology, including plug-in electric l'ehicles, that reduces our dependence on foreign jitels and supports a healthy em ironment and economy: WHEREAS, the City a/Roanoke is dedicated to being a leader in the usc of clam energy, establishing policies and programs that conse1Te energv. and promote sustainabi ity: and WHEREAS, September 15- 21, 2019 is designated as National Drive Electric Week throughout the United States of America to educate our citizens about the benefits of plug-in electric l'ehic/es and to promote their adoption. NOW, THEREFORE, I, Sherman P. Lea, Sr .. Mayor of the Citv of Roanoke, Virginia, do hereby calf upon all residents of the Cizv of Roanoke to join in supporting the aims and goals of this Jrortlmhi e effort and proclaim September 15 - 21 throughout this great. seven-time AII-Amcrica Cizv. as National Drive Electric Week.

Tagged Passions:health, council, appointments, University of South Carolina, transportation, program, electric, environment, Technology, technology, clean energy, energy, and economy

Gil en under our hands and the Seal of the City of Roanoke this third day ()/ September in the year two thousand and nineteen.

Sherman P. Lea, Sr., Mavor

To: Meeting: Subject:

CITY COUNCIL AGENDA REPORT

Honorable Mayor and Members of City Council September 3, 2019 Request to Schedule a Public Hearing for First Reinstated Agreement for the Exchange of Real Estate between the City of Roanoke, Virginia and Hist:Re Partners, LLC

Background: The City of Roanoke, Virginia (City) and Hist:Re Partners, LLC (Developer) entered into an Agreement for the Exchange of Real Estate dated January 23, 2019, as amended (collectively, the Original Agreement ) following authorization by City Council through the adoption of Ordinance No. 41372- 012219. The Original Agreement authorizes the sale by the City to Developer of 29 Campbell Avenue, S.W. and 30 Salem Avenue, S.W., bearing Official Tax Map Nos. 1011105, 1011106, 1011107, 1011108, 1011109, 1011110, 1011116, 1011117, 1011118, 1011119, 1011120, 1011122, and 1011129, commonly known as Campbell Court currently owned by Greater Roanoke Transit Company (GRTC) and used as GRTC's transportation center, which the City intends to acquire from GRTC pursuant to a separate agreement between the City and GRTC. In exchange for the conveyance of Campbell Court, Developer would convey two parcels of property situated at 1 Jefferson Street, S.W. and 7 Jefferson Street, S.W. bearing Official Tax Map Nos. 1010507 and 1010508 (Future Rail Station Parcels), currently used as office space for an insurance company and owned by T-W Properties, a Virginia partnership, which Developer has options to acquire, and other consideration. The Original Agreement inadvertently expired on July 22, 2019, before the City and Developer could complete their obligations under the Original Agreement or amend the terms of the Original Agreement. Notwithstanding the expiration of the Original Agreement, the City and Developer have continued to perform their obligations under the terms of the Original Agreement as if it were in full force and effect. The City and Developer propose to enter into a proposed First Reinstated Agreement for the Exchange of Real Estate (Reinstated Agreement) under which the City, after it acquires Campbell Court, would transfer Campbell Court to Developer in exchange for the Future Rail Station Parcels. A public hearing is required for the sale of city-owned property. Subject to City Council's concurrence with this request, a copy of the proposed Reinstated Agreement will be placed with the City Clerk for review prior to the public hearing. Pursuant to the requirements of State Code, notice of the public hearing must be advertised at least seven days prior to the public hearing. Recommended Action: Authorize the scheduling and advertising of the proposed sale of Campbell Court to Developer in accordance with the terms and conditions of the proposed Reinstated Agreement that includes the City's acquisition of the Future Rail Station Parcels for a public hearing on September 16, 2019, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager shall determine, in his discretion.
Tagged Passions:ordinance, council, legal, streets, sale, taxes, Taxes, transportation, advertising, insurance, property, hearing, administrator, manager, and court

Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations R. Brian Townsend, Assistant City Manager for Community

Development Amelia C. Merchant, Director of Finance Robert Ledger, Director, Economic Development Kevin Price, General Manager, GRTC

Tagged Passions:finance, council, economic development, appointments, development, Development, administrator, and manager

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To: Meeting: Subject:

CITY COUNCIL AGENDA REPORT

Honorable Mayor and Members of City Council September 3, 2019 Request to Schedule a Public Hearing for First Reinstated Agreement for the Exchange of Real Estate between the City of Roanoke, Virginia and Greater Roanoke Transit Company

Background:
Tagged Passions:council and hearing

The City and Greater Roanoke Transit Company (GRTC) entered into an Agreement for the Exchange of Real Estate dated January 23, 2019, as amended (collectively, the Original Agreement ) following authorization by City Council through the adoption of Ordinance No. 41 3 71-01 221 9. The Original Agreement authorizes the sale and exchange of four parcels of real property, collectively referred to as the GRTC Relocation Parcels, and described as (i) 0 Salem Avenue, S.W., Roanoke, Virginia, bearing Official Tax Map No. 101 0113; and 325 Salem Avenue, S.W., Roanoke, Virginia, bearing Official Tax Map No. 101011 5, currently owned by Brandon, Woody and Booker, LLC; and (ii) 0 Salem Avenue, S.W., Roanoke, Virginia, bearing Official Tax Map No. 1010121; and 0 Salem Avenue, S.W., Roanoke, Virginia, bearing Official Tax Map No. 1010122, currently owned by The Brandon Company, Incorporated; from the City to GRTC, in accordance with the Original Agreement, which proposed agreement includes the transfer of certain real property located in the City of Roanoke, Virginia, at 29 Campbell Avenue S.W., and 30 Salem Avenue S.W., commonly known as Campbell Court from GRTC to the City.

The Original Agreement inadvertently expired by August 30, 2019, before the City and GRTC could complete their obligations under the Original Agreement or extend the term of the Original Agreement. Notwithstanding the expiration of the Original Agreement, the City and GRTC have continued to perform their obligations under the terms of the Original Agreement as if it were in full force and effect. The City and GRTC propose to enter into the First Reinstated Agreement for the Exchange of Real Estate (Reinstated Agreement) under which the City, after it acquires the GRTC Relocation Parcels from Brandon, Woody and Booker, LLC and The Brandon Company, Incorporated, would transfer the GRTC Relocation Parcels to GRTC in exchange for the transfer by GRTC to the City of Campbell Court, the transportation center currently owned by GRTC. A public hearing is required for the sale of city-owned property. Subject to City Council's concurrence with this request, a copy of the proposed Reinstated Agreement will be placed with the City Clerk for review prior to the public hearing. Pursuant to the requirements of State Code, notice of the public hearing must be advertised at least seven days prior to the public hearing. Recommended Action: Authorize the scheduling and advertising of the proposed sale of the GRTC Relocation Parcels from the City to GRTC in accordance with the proposed Reinstated Agreement, which proposed agreement includes the transfer of Campbell Court from GRTC to the City, for a public hearing on September 16, 2019, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager shall determine, in his discretion. ----- -------------- Robert S. Cowell, Jr. City Manager

Tagged Passions:ordinance, council, legal, sale, taxes, Taxes, transportation, advertising, property, hearing, administrator, manager, and court

Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations R. Brian Townsend, Assistant City Manager for Community

Development Amelia C. Merchant, Director of Finance Robert Ledger, Director, Economic Development Kevin Price, General Manager, GRTC

Tagged Passions:finance, council, economic development, appointments, development, Development, administrator, and manager

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To: Meeting: Subject:

CITY COUNCIL AGENDA REPORT

Honorable Mayor and Members of City Council September 3, 2019 Request to Schedule a Public Hearing for Joint Communications Center located at 1830 Blue Hills Circle, N.E., Roanoke, Virginia Official Tax Map No. 7280104

Background: c-'f
Tagged Passions:council, taxes, Taxes, communications, hearing, and Communications

Pursuant to Ordinance No. 41105-04161 8, adopted by Roanoke City Council on April 16, 2018, the City of Roanoke (City) and Virginia Utility Protection Service, Inc. (VA811) entered into a First Amended and Restated Agreement (Agreement) dated April 17, 2018, for the design/build of a proposed joint communications center (Facility) to be located on real property owned by the City, situated at 1 830 Blue Hills Circle, N.E., Roanoke, Virginia 24012, bearing Official Tax Map No. 7280104, containing approximately 7.4802 acres, more or less (Property), for (i) an 811 Center to be owned and operated by VA811 ; and (ii) an E-911 Center to be owned and operated by the City (collectively referred to as the Joint Project). The Agreement required the Facility to be established by the City, as the declarant, as a two unit condominium, with the City retaining one condominium unit (Unit A) together with an undivided interest in the common elements and the exclusive interest in the limited common elements, to be owned and operated by the City for the City's E-911 Center, and the other condominium unit (Unit B) to be conveyed by the City to VA811 to be owned and operated by VA811 as an 811 Center together with an undivided interest in the common elements . The Agreement provided that the documents establishing and creating the condominium, including a Declaration for E911 /Va811 Communications Center Condominium, Bylaws of E911/Va811 Communications Center Condominium Owner's Association, and the Articles of Incorporation for the Condominium Association (the Condominium Documents) be finalized and completed by July 31, 2018. Due to unforeseen delays, the Condominium Documents were not completed by that time, although the Condominium Documents have now been completed.

A public hearing is required for the sale of city-owned property. Subject to City Council's concurrence with this request, a copy of the Agreement, the Condominium Documents, and the proposed ordinance will be placed with the City Clerk for review prior to the public hearing. Pursuant to the requirements of State Code, notice of the public hearing must be advertised at least seven days prior to the public hearing. Recommended Action: Authorize the scheduling and advertising of the proposed sale of the condominium Unit B to VA811 for use as an 811 Center, together with an undivided interest in the common elements, as further set forth in the Agreement and the Condominium, for a public hearing on September 16, 201 9, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager shall determine, in his discretion. ------ ------------- RobertS. Cowell, Jr. City Manager

Tagged Passions:ordinance, council, facility, 911, sale, taxes, Taxes, utility, Utility, public safety, advertising, communications, property, hearing, administrator, manager, and Communications

Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations R. Brian Townsend, Assistant City Manager for Community

Development Robert K. Bengtson, P.E., Director of Public Works Luke E. Pugh, P.E., City Engineer Vanessa Bohr, Director of Technology

Tagged Passions:council, appointments, development, Technology, Development, technology, Public Works, public works, administrator, manager, information technology, and Information Technology

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CITY OF ROANOKE OFFICE OF THE CITY CLERK

215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536

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Telephone: (540) 853-2541 Fax: (540) 853-1145

u-5 STEPHANIE M. MOON REYNOLDS, MMC City Clerk E-mail: clerk@roanokeva.gov CECELIA F. MCCOY, CMC Deputy City Clerk

CECELIA T. WEBB, CMC Assistant Deputy City Clerk

The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council:
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This is to advise that Ariel Lev has tendered her resignation as a member of the Roanoke Arts Commission, effective immediately.

Sincerely, lJr Stephanie M. Moon Reynolds, MMC City Clerk To: Date: Subject: CITY COUNCIL REPORT

Tagged Passions:council, boards and commissions, and arts

Honorable Mayor and Members of City Council September 3, 2019 Library System Statistics for FY-19

C-0J Attached is a report from the Department of Libraries that summarizes various measurements of activities in the system for Fiscal Year 2019 that ended June 301h. On page One, the report illustrates in summary form by location that the number of programs offered during the fiscal year increased, while overall attendance and participation in such programs increased as well. Year over year changes to door counts at the Library branches and Main Library varied by location, influenced by the reopening of the Williamson Road Branch during a portion of the fiscal year. With the transition/re-opening of the Williamson Road Branch, total system material circulation increased significantly (16 ) over last year. Visitation at the Williamson Road Branch increased by over thirty percent (30 ) from its previous full year of operation prior to its renovation/expansion. It should also be noted that 'electronic' circulation transactions of materials increased by over forty-seven percent (47 ) last fiscal year after several previous years of level activity.
Tagged Passions:council, expansion, streets, materials, program, and library

Also of further note regarding the statistics at the Williamson Road Library, program offerings have increased by almost 50 since 2014, and program attendance has grown by almost 100 over levels observed before its renovation and expansion. We hope to see similar rates of growth in activity at the recently opened new location of the Melrose Branch Library as it proceeds through its first full year of operation during FY-20.

On page Two of the attached, the same information is presented cumulatively for the system over an eleven-year period.
Tagged Passions:expansion, streets, program, rates, library, and growth

Should you have any questions about this report, please do not hesitate to contact me.

Brian Townsend Assistant City Manager for Community Development Attachment
Tagged Passions:development, Development, administrator, manager, and community development

Distribution: Council Appointed Officers Sheila Umberger, Director, Department of Libraries

No additional detail provided

Tagged Passions:council, appointments, and library

Roanoke Public Libraries - Statistics

Belmont 474 Gainsboro 517 Main I YS/ RCPS 2,463 Melrose/Subregional 536 Raleigh Court 74 Williamson Rd 455 Branch 2014.2015 Belmont 6,348 Gainsboro 10,657 Main I YS I RCPS 46,851 Melrose/Subregional 6,561 Raleigh Court 2,349 Williamson Rd 8,964

Tagged Passions:legal, library, and court

Belmont 73,479 Gainsboro 87,043 Law 8,174 Main 202,092 Melrose/Subregional 63,380 Raleigh Court 18,722 Williamson Rd 77,405

Tagged Passions:legal and court

Belmont 52,132 Gainsboro 82,642 Law 2,678 Main 499,364 Melrose 51,839 Raleigh Court 34,054 Subregional 17,162 Williamson Rd 88,264 e-Books 122,606

Totals 950,741 * 14/15 Main opened in September 2014, RC closed November 2014 * 15/16 RC opened in March 2016, WR closed June 2016 * 16/17 WR closed entire FY * 17/18 WR opened in November 2017 * 18/19 Melrose closed May 2019 Program Numbers 2015.2016 2016.2017 2017.2018 223 480 611 445 442 524 3,406 4,311 4,365 316 367 373 132 356 425 261 116 359 4,783 6,072 6,657 Program Attendance 3,750 14,220 19,783 8,700 10,015 9,888 60,488 56,493 60,890 4,879 6,633 10,563 1,949 5,022 9,353 4,624 1,878 8,077 84,390 94,261 118,554 Doorcount Stats 2015.2016 2016.2017 2017.2018 75,914 79,096 84,592 83,091 84,485 81,672 4,059 6,672 6,509 203,755 197,718 197,732 79,624 76,294 77,724 34,493 114,618 125,991 73,106 0 51,366 554,042 558,883 625,586 Circulation 2015.2016 2016.2017 2017.2018 43,028 61,788 57,080 70,999 87,954 77,048 2,536 2,024 1,982 512,746 489,041 468,852 50,179 44,358 46,291 49,300 129,410 135,646 17,315 17,497 17,661 81,765 6,876 76,825 128,657 127,633 127,787 956,525 966,581 1,009,172 2018.2019 8,733 2018.2019 10,791 15,410 60,020 15,888 16,302 17,641 136,052 2018.2019 79,240 80,310 6,320 194,904 90,051 133,922 95,052 679,799 2018.2019 62,691 81,042 1,942 547,542 32,244 143,135 20,575 89,763 188,978 1,167,912
Tagged Passions:legal, program, and court

Roanoke Public Libraries - Statistics Program Numbers

Total Programs Offered 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 otal Programs 1,690 1,893 3,300 4,010 4,330 4,403 4,519 4,783 6,072 6,657 8,733 Program Attendance rrotal Program Attendance 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019

Tagged Passions:program and library

otal Program Attendance 45,695 35,616 42,624 46,978 47,270 51,334 81,730 84,390 94,261 118,554 136,052

Door Count Totals poor Count 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 otal Doorcount 659,845 659,575 659,672 660,559 686,196 509,963 530,295 554,042 558,883 625,586 679;799 Circulation Ebook Circulation 0 0 0 64,198 75,394 102,782 122,606 128,657 127,633 127,787 188,978 Total Circulation 470,990 517,428 564,574 709,308 928,872 I ' i' '950,385 950,741 956,525 966,581 1,009,172 1,167,912 . .. RRHA CITY of ROANOKE REDEVELOPME T and HOUSING AUTHORITY PARTNERS IN PROGRESS .-- / \..... ,. f
Tagged Passions:program, poverty, and housing

Report to City Council for the City Fiscal Year July 1, 2018 to June 30, 2019

Highlights During the year of July 1, 2018 through June 30, 2019, the City of Roanoke Redevelopment and Housing Authority (RRHA) has worked through approval processes with HUD for construction of 8 new public housing senior cottages. These dwellings will be located near the Hurt Park Townhomes. Construction is anticipated to commence in the last quarter of calendar year 2019. In addition, RRHA has applied to HUD and been placed on the waiting list for the Rental Assistance Demonstration (RAD) program. The program provides for the conversion of public housing units to project-based assistance, allowing for introduction of private financing for rehabilitation or new construction. RRHA plans to utilize RAD as a mechanism for the redevelopment of the Lansdowne Park development. RRHA has been designated by HUD as a High Performer agency for both its Public Housing and Housing Choice Voucher (HCV) programs. Additionally, RRHA's Independent Public Audit for the fiscal year October 1, 2018 to September 30, 2019, was accepted by the RRHA Board of Commissioners in May 2019. For the eleventh consecutive year, with audits conducted by three different firms, the audit resulted in no findings. RRHA and the Roanoke City Police Department continued the intergovernmental agreement to provide above-baseline police services at multiple public housing developments. This agreement provides additional police services during times of high call volume and is a resource for improving safety and security at public housing developments throughout Roanoke. Officers From July 1, 2018 through August 31, 2018, Gail Burruss served as Chair and Ed Garner served as Vice-Chair of the RRHA Board of Commissioners. From September 1, 2018 through August 31, 2019, Ed Garner served as Chair and Andrew Anguiano served as Vice-Chair of the RRHA Board of Commissioners. In accordance with the RRHA Bylaws, Glenda Edwards Goh, Executive Director, served as Secretary-Treasurer from July 1, 2018 through June 14, 2019. David Bustamante began serving as Secretary-Treasurer on June 15, 2019. Page 1 of 5 Meetings During the 12 months from July 1, 2018 to June 30, 2019, the RRHA Board of Commissioners held 16 meetings on the following dates: Monday, July 23, 2018 Monday,August27,2018 Monday, September 24, 2018 Monday, October 22, 2018 Monday, November26,2018 Monday, December 17, 2018 Monday, January 7, 2019* Monday, January 28, 2019 Thursday, January 31, 2019** Monday, February 25, 2019 Thursday, February 28, 2019** Monday, March 4, 2019** Monday, March 25, 2019 Monday,April22,2019 Monday, May 20, 2019 Monday, June 24, 2019 * Joint Council Meeting with the Roanoke City council and the RRHA Board of Commissioners. ** Special Meeting call by RRHA Board of Commissioners concerning the appointment of a new Executive Director. The Annual Meeting of the RRHA Board of Commissioners was held on August 27, 2018, and officers were elected for terms beginning September 1, 2018 and ending August 31, 2019.
Tagged Passions:construction, appointments, security, development, public safety, services, program, parks, Development, rental, Treasurer, audit, TREASURER, intergovernmental, and housing

Public notice was given for all meetings in accordance with applicable statutory and regulatory requirements.

Public Hearings During the 12 months from July 1, 2018 to June 30, 2019, the RRHA Board of Commissioners held 3 Public Hearings: August 27, 2018, to receive comments on the Fiscal Year 2019 Operating Budget September 24, 2018, to receive comments regarding the Significant Amendment to the 2018 Annual Plan Update to the 2015-2019 Agency Plan May 20, 2019, to receive comments on the proposed 2019 Annual Plan update to the 2015- 2019 Agency Plan May 20, 2019, to receive comments on the proposed 2019 Capital Fund Program Five-Year Action Plan
Tagged Passions:regulation, budget, program, and hearing

Public notice was given for all hearings in accordance with applicable statutory and regulatory requirements.

Actions: The RRHA Board of Commissioners took action on 52 resolutions between July 1, 2018 and June 30, 2019: Page 2 of 5 Approving a Revised Chapter 4 of the Administrative Plan for the Section 8 Housing Choice Voucher Program. Approving a Revised Public Housing Residential Lease Agreement and Terms and Conditions. Awarding a Contract for HVAC Upgrades for Villages at Lincoln Admin Building Under CFP Grant. Awarding a Contract for Replacement of Forced Draft Circuit Cooler and HVAC Controls for RRHA Central Admin Building Under Capital Fund Project Grant.
Tagged Passions:grant, regulation, leasing, contract, program, hearing, and housing

Authorizing Execution of Contracts for Temporary Employment Services with Action Personnel and Elwood Staffing.

No additional detail provided

Tagged Passions:personnel, contract, services, employment, and human resources

Authorizing Negotiation and Execution of Option Agreements for Acquisition of Certain Properties.

Authorizing Submission of a Rental Assistance Demonstration Program Application to HUD. Authorizing Execution of a Contract for Surveillance Camera Maintenance, Repair and Replacement. Approving a Significant Amendment to the 2018 Annual Plan for Submission to HUD Approving the Consolidated Operating Budget for FY ending September 20, 2019. Approving a Revised Administrative Plan for the Section 8 Housing Choice Voucher Program. Approving a Revised Admissions and Continued Occupancy Policy for the Public Housing
Tagged Passions:budget, contract, program, rental, policy, surveillance, and housing

Program. Authority to Award a Contract for the New Construction of Four Duplex Buildings Containing

Eight Public Housing Units. Authority Ratifying the Executive Director's Action in Executing a Deed of Easement over a Parcel of Real Property to Hotel Roanoke Conference Center Commission. Authority Authorizing Execution of a Contract for Comprehensive Software System for

Tagged Passions:construction, boards and commissions, contract, hotel, program, property, information technology, easement, Information Technology, and housing

Housing Program and Agency Management and Accounting.

Awarding Contract for Electrical Distribution Improvements, Phase 2 Hunt Manor under the Capital Fund Program Grant Number VA36P01150118. Approving a Revised Personnel Policy Regarding Personal Time Off. Approving a Revised Personnel Policy Regarding Workplace Violence. Authorizing Execution of a Modification to an Agreement for Bulk Container Service for Page 3 of 5

Tagged Passions:grant, personnel, contract, program, policy, and housing

RRHA Housing Developments.

Authorizing Submission of Section 8 Management Assessment Program (SEMAP) Self- Certification to HUD. Authorizing Execution of a Purchase and Redevelopment Agreement Between RRHA and Virginia Tech Foundation for the Property on Williamson Road.
Tagged Passions:streets, development, program, purchasing, Development, property, and housing

Authority to Award Contract for Roof Replacement for Melrose Towers Under Capital Fund Program Grant Number VA36P01150118.

Authorizing Modification of Contract No. 568-1801-1-7 Under FY2018 Capital Fund Program Grant No. VA36P01150118 .
Tagged Passions:grant, contract, cell tower, Cell tower, and program

Designating Different Place, Date and-or Time for Certain 2019 Regular Meetings of the Board of Commissioners.

Authorizing Loan to Park Street Housing Development.

NO RESOLUTIONS Authorizing the Awarding of a Contract for Architectural and Engineering Services for Multiple Projects Under the FY 2017 Capital Fund Program Grant Number VA36P01150117. Approving Revised Chapters 3, 13, 16 of the Admissions and Continued Occupancy Policy (ACOP) for the Public Housing Program. Approving a Revised Public Housing Residential Lease Agreement and Terms and Conditions. Awarding a Contract for Bulk Container Services for Housing Developments. Authority Appointing David Bustamante as Executive Director Effective June 15, 2019. Authorizing the Executive Director to Execute Documents to Participate in a Cooperative Agreement for Employee Medical and Dental Insurance Coverage. Awarding Contracts for Section 504/ADA Modifications for Four Apartment Units at Melrose Towers and Four Apartment Units at Jamestown Place, Under Operating Fund Financing Program and Capital Fund Program Grant Number VA36P01150118. Authorizing Execution of a Memorandum of Understanding for a Land Bank Partnership with the Members of the Roanoke Neighborhood Revitalization Partnership. Page 4 of 5

Tagged Passions:grant, leasing, streets, appointments, disability, development, contract, cell tower, Cell tower, services, program, insurance, parks, Development, policy, neighborhood, and housing

Ratifying Award of Contract to Russell's Remodeling, LLC, for Section 504/ADA Modifications for Four Apartment Units at Melrose Towers Under Operating Fund Financing Program and Capital Fund Program Grant Number VA36P01150118.

No additional detail provided

Tagged Passions:grant, disability, contract, cell tower, Cell tower, and program

Ratifying Award of Contract to Russell's Remodeling, LLC, for Section 504/ADA Modifications for Four Apartment Units at Jamestown Under Operating Fund Financing Program and Capital Fund Program Grant Number VA36P0115011804.

Awarding Contract for Bathroom Renovations, Phase 1, for Hunt Manor Under Capital Fund Program Grant Number VA36P01150118.

Tagged Passions:grant, disability, contract, and program

Approving Revised Procurement Policy. Authorizing Acquisition of Property in City of Roanoke.

Accepting the Audited Financial Statements for the Year Ended September 30, 2017 and Associated Reports Provided by Jump, Perry and Company, LLP. Approving the 2019 Annual Plan Update to the 2015- 2019 Agency Plan for Submission to HUD. Approving the 2019 Capital Fund 5-Year Action Plan and Budget. Authorizing the Renewal of Commercial Insurance Policies Currently Held by The Virginia Municipal League Insurance Programs. Approving RRHA's Desire to Obtain MTW Designation Under Second Cohort of the Moving

Tagged Passions:finance, budget, program, insurance, purchasing, property, commercial, audit, policy, and financial report

to Work Expansion. Authorizing the Executive Director to Execute Necessary Documents for RRHA to

Participate in Commonwealth of Virginia Voluntary Group Long Term Care Insurance Program.

Tagged Passions:expansion, program, and insurance

Authorizing Negotiation and Execution of Option Agreements for Acquisition of Certain Properties.

Authorizing the Conveyance of Real Property Located in the South Jefferson Redevelopment Area to Virginia Tech Foundation, Incorporated. Authorizing Execution of a Memorandum of Agreement with the Virginia Department of Behavioral Health and Developmental Services for Continuing Implementation of the State Rental Assistance Program. Awarding a Contract for Repair Service for RRHA-Owned High Voltage Primary and secondary Electrical Systems for RRHA-Owned Properties. Authorizing Execution of a Modification to Contract for Resident Services Case Management Software for Fees and Maintenance. Authorizing Execution of a Modification to Contract with Woods Rogers PLC to Provide Legal Services.
Tagged Passions:health, legal, contract, services, program, rental, property, information technology, and Information Technology

Authorizing Restatement of RRHA's Premium Only Plan Execution of Adoption Agreement.

Page 5 of 5 Attendance Commissioner 7/23 8/27 Andrew

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Timothy Witten

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Roanoke Public Library Advisory Board

Annual Report 2018-2019 C-8 Contents

Tagged Passions:library

I.
Purpose Organization

No additional detail provided

II.
Branch Summaries

No additional detail provided

III.
Collaboration Recognition

No additional detail provided

Tagged Passions:recognition

IV.
Board Recommendations

No additional detail provided

V.
Conclusion

VI. Board Members' Terms and Attendance

VII.
Star City Reads Partners

No additional detail provided

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Purpose Organization The Roanoke Public Library Advisory Board acts in an advisory capacity for the Roanoke City Council, the Roanoke City Manager, and the Director of Libraries on matters pertaining to the city's libraries. Board members review statistical reports, proposed plans, and programming related to the libraries; liaise with branch libraries to report activities and challenges; attend and observe library functions; offer constructive feedback to the Director of Libraries; and make regular reports to City Council. The Board normally meets at 8 a.m. on the third Thursday of each month. Although meetings are usually held at the Main Library, occasionally the Board convenes at a library branch to attend a special program or observe an on-going renovation. This year the Board met at the new Melrose Branch site in October and February to observe the progress of the construction. A major function of library administration is to assess the materials preferred by the patrons at each branch location and to anticipate future needs. Every renovation process includes extensive community input, which results in a branch library that is unique in both design and collection. Consideration is also given to the nearby amenities so that the branch will be compatible with existing neighborhood interactions. Rapid changes in technology require periodic replacement of computers and other electronic equipment. New programming has specific technology and space demands. Continued and frequent assessment of the branches ensures that Roanoke's citizens have access to modern equipment and sufficient space for community activities. The members of this advisory board have a wide range of expertise including education, law, and library science as well as government and non-profit service. This year, board liaisons between branch libraries and/or one of the library's 35 community partners were as follows: Cassy Ammen - Main Marianne Gandee - Belmont Branch, BRL Erin Ashwell- Turn The Page Douglas Jackson- BookCity Ben Bazak- Raleigh Court Branch, CHIP Greg Johnston- RCPS Jeanne Bollendorf- Williamson Road Branch John R. F. Lewis - Melrose Branch Jane Field- Gainsboro Branch King Tower- Law Branch In the spring, King Tower and John Lewis resigned from the board, citing work and family obligations that conflicted with meeting attendance. The Board is grateful for their service and will miss their contributions. Board member terms and attendance records are listed in the tables at the conclusion of this report. As required by City Code, (Article II, Sect. 18-17), the Board's monthly minutes were filed with the City Clerk. In June, Marianne Gandee and Ben Bazak were re-elected by acclamation to their positions as Chair and Vice-Chair respectively. The submission of this report will fulfill the Board's official tasks for the 2018-2019 fiscal year.

Tagged Passions:construction, equipment, council, legal, streets, cell tower, Cell tower, materials, program, health insurance, Technology, computers, technology, administrator, manager, education, neighborhood, library, and court

- 3-

Branch Summaries The major project this year was the relocation of the Melrose Branch to the Goodwill Campus on Melrose. The planning team held 12 meetings over 2 years with community groups and stakeholders to ascertain what amenities and services would most benefit the Melrose neighborhood. As the branch became more visible from the street, public interest was marked by inquisitive visits by potential patrons. Thoughtful decisions throughout the planning and building process kept the project under budget, freeing funds to purchase supplemental materials for public use. The former Melrose Branch closed on May 31st to facilitate movement of the current collection to the new location. New materials were selected to target specific neighborhood interests, and the following services broadened the scope of the branch's offerings: a STEAM lab, a music lab, and a business center. The display of Dorothy Gillespie's art and the historic neighborhood photographs cultivate a true sense of community. With its airy design and colorful appointments, the branch will serve as an oasis for patrons young and old. The project to put the Melrose Branch back on Melrose was showcased on July 21st at the Roanoke Public Library Foundation's Preview and at the Grand Re-opening on July 22nd. Future patron experiences will be enhanced by the completion of the all-inclusive Kiwanis Centennial Playground that will be located adjacent to the branch parking lot. The Gainsboro Branch houses historical documents from that neighborhood and is the center for many neighborhood functions, including the event held on October 25th, 2018, which honored Ms. Evelyn Bethel and Ms. Helen Davis for their contributions to historical preservation in Gainsboro. This popular branch, which was last renovated in 2009 and scheduled for an upgrt;1de or a refresh this year, received a much-needed fresh coat of paint and chair rail. The remainder of the branch refresh, scheduled to be completed later this year, includes new carpeting and shelving throughout the branch as well as improvements to the community room, teen room, and children's area. Smaller chairs and a different furniture arrangement in the Virginia Wiley room should provide more versatility for that under-used space. The necessity of closing the branch during the rest of the refresh will be determined by safety considerations for the staff and public. Jackson Park Branch experienced a name change in February. Based on neighborhood input and committee recommendations, Roanoke City Council voted to change the name to Bebnont Branch Library on February 19th. Changes to the library website and electronic media were made overnight. A focal point in the community, this branch offers a wide variety of programs and was a participant in the Love SE Festival last July. Belmont has a large number of students who frequent the library during after-school hours and feeds an average of 30 students daily during the school year. The adult and teen area computers provide internet access for many neighborhood patrons and are rarely idle. Following the completion of the Gainsboro refresh, there is a plan that proposes to enclose both porches at Belmont to provide needed space for science, art, and crafts as well as additional seating capacity and electrical service. For the children who view Belmont as a home away from home, these improvements will allow them to continue to acquire valuable computer skills and enhance their cognitive development in a safe, nurturing environment. The success of the Raleigh Court renovation is reflected by the significant increase in door count and circulation numbers. This branch serves a diverse population of adult readers as well as large numbers of students from kindergarten through high school. Following a school-wide library card initiative last year, Raleigh Court now serves as the home branch for Wasena Elementary School -4-

Tagged Passions:planning, funding, business, council, legal, grocery, streets, budget, appointments, historical, arts, development, historic, transportation, materials, services, events, program, STEM, Conservation, environment, purchasing, Development, computers, preservation, education, Internet Access, festival, students, neighborhood, parking, library, and court

families. The staff provides a wide variety of well-attended programs, such as: a popular book club, evenings featuring blue-grass and jazz, a March Madness film night, and a Unicorn Day celebration. The branch is also a popular destination for before-and-after school extra-curricular activities, attracting a crowd of Woodrow Wilson and Patrick Henry students who are served approximately 70 hot meals daily. Library staff members sought to satisfy all the patrons of this library branch through a cooperative arrangement with Patrick Henry administrators, which resolved issues involving parking and student behavior.

Tagged Passions:program, administrator, education, students, parking, library, and behavior

In January, the planning process to establish a fully automated, stand-alone electronic branch was launched at a neighborhood meeting in South Roanoke. Preliminary proposals were presented to a group of citizens; feedback regarding the location of the stand-alone facility was mixed. In March, revised options were presented for the South Roanoke E-Branch to be located on the median between the 2200 blocks of Crystal Spring and Richelieu Avenues. The kiosk-like modular center will be the first of its kind in Virginia and will be viewed as a point of service, where patrons could select and return library materials or pick up items ordered online. The installation of the new technology is planned to be completed in 2020.

After the Williamson Road Branch renovation, circulation and door count numbers increased dramatically. Serving Roanoke's most diverse neighborhood, this branch boasts a large selection of foreign language titles and hosted two of the Welcome Roanoke events in September. Enthusiastic turn-outs are typical at this branch when special occasions are celebrated with great programs, free books, or good food. Programming this year included a local talent show; PBS's Clifford, the Red Dog; and an end-of-school BBQ for students. The Ride and Read event in June allowed 500 children and adults to explore a variety of different vehicles; free books and food were also available to all comers.
Tagged Passions:planning, facility, streets, pets, materials, events, program, Technology, technology, education, selection, students, neighborhood, and library

One of the vital resources provided by the Law Branch is the historical Virginia Code, which is not reliably available online. This year the digital resource changed to LexisNexis, giving the law library patrons more Virginia information as well as access to a wide range of other library resources. Although the Roanoke Chapter of the American Bar Association makes an annual contribution supporting the Law Branch, the cost of necessary materials continues to exceed the budget. The branch, which is open all day on Monday and until noon the remainder of the work week, continues to be used regularly by both attorneys and the general public.

The central location of the Main Library in the business district is convenient for people who live and work downtown; its size makes it an ideal venue for programs that draw large crowds. The Coogle event in March, offering individualized internet instruction for both private citizens and businesses, was very successful. A recent health screening collaboration with Carilion Clinic will allow citizens more convenient access to preventative care during daytime business hours. New literacy programs, like the Star City Reads Educational Toy Launch, are often initiated at Main and later extended to the other branches. As the central repository of invaluable Roanoke historical documents and photographs, the Virginia Room at Main is a popular venue for genealogy and historical research and serves as a quiet refuge for study and reflection.
Tagged Passions:health, business, legal, budget, historical, downtown, materials, events, program, instruction, literacy, and library

- 5-

Collaboration Recognition Roanoke's public libraries have become increasingly relevant in the lives of Roanoke residents. A variety of library-sponsored programs at all branches continue to attract citizens young and old. Some examples include summer and winter reading programs for both children and adults, story hours, a variety of musical events, literary offerings, arts and crafts workshops, educational and research seminars, technology instruction, health and fitness classes, celebrations, festivals, and seasonal events. Many programs were offered at several branches, giving citizens additional opportunities to attend those events. In addition, the branch libraries often arranged specific events for their neighborhoods. As in other years, the libraries participated with a number of sponsors for a variety of premiere events: Star City Reads Festival, the Book City Conversations, the Blue Ridge Marathon, the African- American Film Festival, the Blue Ridge Literacy Scrabble tournament, Festival in the Park, and Local Colors. The strategic alignment of resources have allowed the library system to do more for the community by working with a number of community partners. Mayor's Barbershop Books Initiative: Cooperating barber shops have a selection of children's books available for viewing by waiting customers. Books are furnished by the library. Books on Buses: The library partnership with Valley Metro provides books for children to read on city buses; books are replenished as needed. Feed and Read: This year the Roanoke Public Library expanded its partnership with Feeding America Southwest Virginia to serve healthful meals to children 18 years of age and younger at all branches. In the summer, breakfast and lunch were offered, Monday through Friday, at each branch. During the school year, each branch served hot meals and snacks daily in the afternoons after school. A total of more than 37,000 meals and 870 snacks were consumed during the period July 1, 2018 to June 30, 2019.

Tagged Passions:health, recognition, strategic, arts, Public Transit, events, program, Technology, parks, technology, education, selection, festival, instruction, literacy, neighborhood, and library

Show Time: The library partnered with Roanoke City Public Schools to combine the objectives of the library's summer reading program and RCPS+, Roanoke City Public School's summer enrichment program.

Star City Reads: This award-winning, educational campaign focuses on raising the reading scores of underachieving students to grade level by end of the 3rd grade. The addition of new partners brought the total number to 35. Turn the Page: This local organization encourages parents to read aloud to their children by providing free books to families whose babies are born at Carillon Roanoke Memorial Hospital. This non-profit has sponsored a number of successful fund-raisers and book drives. This year, Turn the Page continued its bi-weekly Saturday morning program, Books and Breakfast, at Hurt Park Elementary, where a nutritious meal and free books were offered to all family members, and expanded to include a second similar program at Westside Elementary. 21st Century After-school Programs: This program offers high quality after-school academic enrichment for students in a safe, engaging learning environment and provided 6 grant-funded teachers to Roanoke City Public Schools for the 2018- 2019 school year.
Tagged Passions:grant, hospital, program, Conservation, environment, healthcare, parks, education, students, library, and parents

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No additional detail provided

As in the past, the library's outstanding efforts were recognized nationally and locally with the following awards:

No additional detail provided

Tagged Passions:recognition and library

Feed Read Program- The first All America City Hall of Fame Award from the National Civic League

March 29th. 2018. Roanoke Times Op-ed by Sheila Umberger - Best Practices Recognition by Campaign for Grade-Level Reading Star City Reads -2017 Pacesetter honors for Star City Reads Coalition by Campaign for Grade-Level Reading Star City Reads Fall Festival2017- Best Practices Recognition and Bright Spot Award by Campaign for Grade-Level Reading Megan Muzak- Recipient of the Rev. Dr. Martin Luther King, Jr., Community Service Award for work on neighborhood programs and research

Tagged Passions:recognition, program, and neighborhood

- 7-

Board Recommendations While the members of the Library Advisory Board understand and honor the finandal constraints and responsibilities that City Council has to other city projects and departments, the Board respectfully offers these suggestions:

Tagged Passions:council and library

1.
Library renovations have served well as visible neighborhood reinvestments by the City, and they have the potential to do even more for the neighborhoods if the library branches had additional staffing resources that would allow time to coordinate partnerships. Due to recent improvements and expansions to library programs, the influx of young patrons to our student-friendly, community-oriented libraries has strained the student-library staff ratio in most locations. Many of these children lack supervision at home after school, and the libraries offer many of them educational and developmental experiences that may be lacking in their home setting. With the extended hours at many branches and the existence of several unfilled positions, the library's personnel resources are overtaxed. Additional staff and a group of dedicated volunteers would alleviate the strain, helping to maintain the quality of services as well as a safe environment for all patrons.

No additional detail provided

Tagged Passions:expansion, personnel, services, program, Conservation, environment, education, human resources, volunteer, neighborhood, and library

2.
High quality personnel are difficult to find and even more difficult to retain. Recent retirements and unexpected resignations have contributed to an alarming tum-over rate of staff and a personnel shortage. Attracting qualified librarians to Roanoke from the small national pool of certified librarians is problematic because Roanoke's out-dated library pay scale has not been reclassed since 2005 and does not reflect the current market. In order to secure qualified candidates, many of whom have advanced degrees, the salaries offered to prospective librarians must be competitive both regionally and nationally, thus enabling these hard-working information specialists to enjoy a comfortable standard of living in Roanoke while practicing their profession with expertise and enthusiasm.

No additional detail provided

Tagged Passions:market, retirement, personnel, seniors, and library

3.
An active group of volunteers could be taught to handle routine jobs, freeing library employees to develop and run programs and take care of other duties requiring special training. However, the current city screening process is difficult for people interested in volunteer library work due to its plodding pace and reliance on technology that is not user-friendly. Even Roanoke City teachers, who are already approved to work with students, must go through the complete volunteer approval procedure. A concerted effort to streamline the volunteer screening process could result in an increased number of volunteers for our libraries and, perhaps, other city departments as well.

No additional detail provided

Tagged Passions:procedure, program, Technology, training, technology, volunteer, students, library, and jobs

4.
Grounds maintenance at the branch libraries is challenging. Renovated branches have large areas of newly planted mulch beds which are difficult to maintain without frequent upkeep or professional landscape services. Budgetary consideration for landscape maintenance would improve the appearance of the library branches, serving as an aesthetic model as well as a visual confirmation of the City's commitment to its neighborhood investment.

The Board strongly requests Council's careful consideration of these recommendations.

Tagged Passions:council, budget, services, plant, investment, buildings and grounds, neighborhood, and library

- 8-

Conclusion Roanoke Public Libraries provide a framework for long-term intellectual growth as well as a variety of recreational options that enhance the quality of life in the City of Roanoke. Our outstanding director and staff maximize resources while considering the needs of Roanoke's diverse population. Using teams of staff members and nurturing partnerships within the community, our modem libraries serve as incubators for interwoven equity, continually enriching the city and providing residents with valuable experiences. City Council's continued support of the library system will help the Roanoke's public libraries serve as democratic community centers, offering multiple opportunities for education, entertainment, and fellowship for all Roanoke citizens.

Tagged Passions:council, education, community center, library, growth, and recreation

- 9-

Library Board Terms of Office M er Initial A Am men 08/06/18 06 0/20 0 Erin Ashwell 06/02/14 07/01/14 06/30/20 2 B n amin Bazak 06) 3/13 0/22 3 06)07/1 06/07/1 3

Tagged Passions:library

/06/16 06/07/16 06/3 /22 2

Marianne ndee 0 /02/11 05)02/11 06/30/22 3 0 ) 7/18 07/ 1/18 hnston 07/01117 07/01/17 06/30/20 0 John Lewis 05/07/18 07/01/1 05/15119 0 Kin li wer 06/06/11 07/01/11 04/24/19 2 Board members may fill an unexpired term and then are eligible to serve three full terms.

2018-2019 Library Board Attendance

M b em er A ua s eo 0 t N c ov J an Fb M e1 ar A or M av J un Am men p X X X X X Ashwell p X X X X p Bazak X X X X X X Bollendorf X X X X X X X X X Field X X X X X X Gandee X X X X X X X X X X Jackson B X X X J_e>hnston X X B X X X Lewis X p X X X X R E Tower X X R E E

Tagged Passions:cell tower, Cell tower, and library

X
= Attended P = Phoned in B = Breakfast meeting R = Resigned E = Empty seat There were no meetings in July and December .

10- Star City Reads Partners

Big Brothers Big Sisters of Southwest Virginia Blue Ridge Literacy Book City Roanoke Carillon Pediatric Clinic Child Health Investment Partnership City of Roanoke City of Roanoke Division of Human and Social Services Congregations in Action Feeding America Southwest Virginia Greenvale School Kids Soar LifeRing Foundation Mill Mountain Theatre Mill Mountain Zoo Reach Out and Read Roanoke Roanoke Children's Theatre Roanoke City Public Schools Roanoke College Roanoke Fire-EMS Roanoke Police Department Roanoke Public Libraries Roanoke Public Library Foundation Roanoke Redevelopment and Housing Authority Roanoke Refugee Partnership Roanoke Symphony Orchestra Smart Beginnings Greater Roanoke Total Action for Progress-Head Start Turn the Page UUCR Reading Seeds United Way of Roanoke Valley Valley Metro Virginia Department of Health I Roanoke City Health Department Virginia Tech Carillon Research Institute West End Center for Youth YMCA of Roanoke Valley

Tagged Passions:health, preschool, social services, arts, public safety, Public Transit, services, investment, university, EMS, education, poverty, family services, youth, literacy, zoo, library, and housing

- 11-

To: Meeting: Subject:

CITY COUNCIL AGENDA REPORT

Honorable Mayor and Members of City Council September 3, 2019 Presentation Regarding the Pretty Humble Empowerment Group

I would like to sponsor a presentation by Ashley Pannell, representing the Pretty Humble Empowerment Group, regarding her organization's purpose and programs. RobertS. Cowell, Jr. City Manager
Tagged Passions:council, program, administrator, and manager

Distribution: Council Appointed Officers

To: Meeting: Subject:

Tagged Passions:council and appointments

CITY COUNCIL AGENDA REPORT

Honorable Mayor and Members of City Council September 3, 2019 2020 Department of Motor Vehicles (DMV) Traffic Safety (Selective Enforcement - Alcohol) Grant

Background: rr .r , , ./. /. The Virginia DMV is the administering agency for pass-through funds provided by the United States Department of Transportation for highway safety projects in Virginia. The Virginia DMV offers these funds to successful applicants for activities which improve highway safety in Virginia. The police department regularly applies for grant funding under this program. The police department has been awarded 30,944 in funding to be used for traffic enforcement targeting alcohol impaired drivers. This funding will allow the Roanoke Police Department to fund overtime traffic enforcement and send officers to traffic safety training. There is a required 50 in-kind match of 15,472 associated with this award that will be satisfied through the police department's expenditure on motor fuel and vehicle operation. The grant specifically prohibits FICA related to overtime therefore this related necessary expense will be included as a voluntary cash match of 2,062. Recommended Action: Accept the 2020 DMV Traffic Safety (Selective Enforcement - Alcohol) Grant described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of 33,006 consisting of 30,944 in grant revenue and 2,062 in a cash match to be transferred from the grant match account and appropriate funding in the same amount into accounts to be established by the Director of Finance in the Grant Fund. - ---------- RobertS. Cowell, Jr. City Manager
Tagged Passions:alcohol, funding, grant, ordinance, finance, council, legal, budget, public safety, transportation, program, training, administrator, manager, and traffic

Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Finance Timothy S. Jones, Chief of Police

No additional detail provided

Tagged Passions:finance, council, appointments, public safety, administrator, and manager

2
--- www. dmv'NOfl . com Virginia Department of Motor Vehicles Post Office Box 27412 Richmond. Virginia 232e9 000 1

HIGHWAY SAFETY GRANT AGREEMENT
Tagged Passions:grant

Purpose: Virginia's Highway Safety Program Subrecipients use this form to certify and assure that they will fully comply with all terms of the Highway Safety Grant Agreement.

Tagged Passions:grant and program

Instructions: Subrecipients must read the contract, complete all applicable information on the first and last page, initial the subsequent pages, and retum all pages to the Department of Motor Vehicles.

This Highway Safety Grant Agreement is entered into between the Virginia Department of Motor Vehicles (hereinafter Department ). 2300 West Broad Street Richmond, Virginia 23220 and the following:

Tagged Passions:grant, streets, contract, and instruction

Subreciplent: Federal Award Identification Number (FAIN): Roanoke City 69A37518300001

Project Title: Selective Enforcement - Alcohol Project Number: 154AL-2020-50355 20355 CFDA Number: 20.607 Grant Award Amount: 30,944.00 CFDA Name: National Priority Safety Programs

Federal Funds Oblrgate(J S 30 944 00 Total Federal Funds )blrqated S 30,944 00

Tagged Passions:alcohol, funding, grant, and program

Period of Perfonnance: Source of funds obligated to this award:

From October 1, 2019, or the date the Hrghway Safety Grant U.S. Department of Transportation Agreement Is signed by the Director, Virginia Highway Safety Office National Highway Traffic Safety Administration (NHTSA) (whichever is later) through September 30, 2020. Allow 21 days for the Department to complete its review and signature. FINAL Date of Award Letter from NHTSA: September 30, 2019 VOUCHER IS DUE ON OR BEFORE NOVEMBER 5, 2020.
Tagged Passions:funding, grant, transportation, and traffic

In performing its responsibilities under this Highway Safety Grant Agreement. the Subreciprent certifies and assures that it will fully comply with the following:

Applicable Department regulations and f.. Oiicies and State and Federal laws, regulations, and policies Statement of Work and Special Conditio:1s and an Approved Budget, included with this Htghway Safety Grant Agreement General Terms and Conditions. also included with this Highway Safety Grant Agreement
Tagged Passions:grant, regulation, and budget

Subrecipient's signature below indicates that the Subrecipient has read, understands and agrees to fully comply with all terms and conditions of this Highway Safety Grant Agreement without alteration. This Highway Safety Grant Agreement (hereinafter Grant Agreement ). consisting of this certification, the attached Statement of Work and Special Conditions, the attached General Terms and Conditions. the attached Project Budget, the Subrecipient's proposal and the letter awarding the grant to the Subrecipient constitutes the entire agreement between the Department and the Subrecipient, supersedes any prior oral or written agreement between the parties and may not be modified except by written agreement as provided herein. Where any conflict arises between terms, the following is the order of governance of one term over another: (1) applicable Department regulations and policies, except where superseded by Federal Jaws, regulations. or policies; (2) applicable State laws, regulations, and policies, except where superseded by Federal Jaws, regulations, or policies; (3) applicable Federal laws, regulations, and policies; (4) Statement of Work and Special Conditions; (5) General Terms and Conditions; (6) Project Budget; (7) Subrecipient's proposal; and (8) grant award letter. Subreclplent certifies that this grant does not include research and development.

No additional detail provided

Tagged Passions:grant, regulation, budget, development, and Development

SIGNATURES OF AUTHORIZED APPROVING OFFICIALS

For Subrecipient: Name and Title of Project Director (print) Signature Date Subrecipient's DUNS Number ----------- Does your locality/legal entity expend 750,000 or more annually in total federal funds? (check one) __ Yes __ No Name and Title of Authorized Approving Official (print) Signature Date For Virginia Depanment of Motor Vehicles: John Saunders Director. Virginia-Highway Safety Office (print) Signature Date ---
Tagged Passions:funding and legal

Department of Motor Vehicles Grant Budget Lines

Category Personnel Training f Travel Matching Funds Line Item Desc Approx. 462 hoursof.overtime at 32.00 per hour 4 officers to attend VAHSO approved training in 2020 Fuel and Vehicle Maintenance Qty 842
Tagged Passions:funding, grant, budget, travel, personnel, and training

4
Individual Cost

32.00 1,000.00 15.472 00 Total: Date Run: 22-JUL-2019 Date Total Fed Fund Matching Cost Amount Funds 26,944.00 26,944.00 000 4,000.00 4,000.00 0 00 46,416.00 30,944.00 15,472.00

Tagged Passions:funding

IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA

A RESOLUTION authorizing the acceptance of the 2020 Department of Motor Vehicles Traffic Safety (Selective Enforcement- Alcohol) Grant to the City from the Virginia

Tagged Passions:alcohol, grant, council, and traffic

Department of Motor V chicles, and authorizing execution of any required documentation on

behalf of the City.

BE IT RESOLVED by the Council of the City of Roanoke as follows:

No additional detail provided

Tagged Passions:council

1.
The City of Roanoke hereby accepts the 2020 Department of Motor Vehicles

Traffic Safety (Selective Enforcement- Alcohol) Grant in the amount of 30,944, to be used for traffic enforcement targeting alcohol impaired drivers. This grant, which requires a 15,4 72 in-
Tagged Passions:alcohol, grant, and traffic

kind match and includes a voluntary cash match of 2,062 by the City, is more particularly

No additional detail provided

described in the City Council Agenda Report dated September 3, 2019.

2.
The City Manager is hereby authorized to execute and file, on behalf of the City,

Tagged Passions:administrator and manager

any documents setting forth the conditions of the grant in a form approved by the City Attorney.

No additional detail provided

Tagged Passions:grant and legal

3.
The City Manager is further directed to furnish such additional information as

Tagged Passions:administrator and manager

may be required by the Virginia Department of Motor Vehicles, in connection with the

application and acceptance of the foregoing grant. ATTEST: City Clerk R-DMV Traffic Safety (Selective Enforcement- Alcohol) Grant 2020 9.3. 9.doc

Tagged Passions:alcohol, grant, and traffic

IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA

AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for an alcohol enforcement traffic safety grant, amending and reordaining certain sections of the 2019-2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance.

Tagged Passions:alcohol, funding, grant, ordinance, council, transportation, and traffic

BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019-2020 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows:

Appropriations Overtime Wages FICA Training and Development Revenues DMV Alcohol Enforcement FY20 - Grant DMV Alcohol Enforcement FY20 - Local

Tagged Passions:alcohol, funding, grant, council, development, training, and Development

35-640-3918-3918 35-640-3918-3919

26,944 2,062 4,000 30,944 2,062

Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with.

ATTEST: City Clerk.
Tagged Passions:ordinance and Title I

1
a. f.

To: Meeting: Subject:

CITY COUNCIL AGENDA REPORT

Honorable Mayor and Members of City Council September 3, 2019 2020 Department of Motor Vehicles (DMV) Traffic Safety (Selective Enforcement - Occupant Protection) Grant

Background: The Virginia DMV is the administering agency for pass-through funds provided by the United States Department of Transportation for highway safety projects in Virginia. The Virginia DMV offers these funds to successful applicants for activities which improve highway safety in Virginia. The police department regularly applies for grant funding under this program. The police department has been awarded 1 2,3 52 in funding to be used for traffic enforcement targeting occupant protection. This funding will allow the Roanoke Police Department to fund overtime traffic enforcement. There is a required 50 in-kind match of 6,1 76 associated with this award that will be satisfied through the police department's expenditure on motor fuel and vehicle operation. The grant prohibits FICA related to overtime therefore this related necessary expense will be included as a voluntary cash match of 945. Recommended Action: Accept the 2020 DMV Traffic Safety (Selective Enforcement - Occupant Protection) Grant described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of 13,297 consisting of 12,352 in grant revenue and 945 in a cash match to be transferred from the grant match account and appropriate funding in the same amount into accounts to be established by the Director of Finance in the Grant Fund. RobertS. Cowell, Jr. City Manager
Tagged Passions:funding, grant, ordinance, finance, council, legal, budget, public safety, transportation, program, administrator, manager, and traffic

Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Finance Timothy S. Jones, Chief of Police

No additional detail provided

Tagged Passions:finance, council, appointments, public safety, administrator, and manager

2
--- www. dmvN fJ/. com Virginia De rtmant of Motor Vehuoles Post Office Box 27.12 Richmond. Vwglnla 23269-0001

HIGHWAY SAFETY GRANT AGREEMENT
Tagged Passions:grant

Purpose: Virginia's Highway Safety Program Subrecipients use this form to certify and assure that they will fully comply with all terms of the Highway Safety Grant Agreement.

Tagged Passions:grant and program

Instructions: Subrecipients must read the contract, complete all applicable information on the first and last page, initial the subsequent pages. and return all pages to the Department of Motor Vehicles.

This Highway Safety Grant Agreement is entered into between the Virginia Department of Motor Vehicles (hereinafter rt ' nt J, ?300 West Br - tre. _t1_ 3ichmond Vir inia 23220 and the folfowin :

Tagged Passions:grant, contract, and instruction

Subreciplent: Federal Award Identification Number (FAIN): Roanoke CiW 69A37519300004

.Title -- 'o' ..E.' f r. -f l f t_- Occupant Protection PrC?lEt t t ':lmber: . FOP-2020-50359-20359 CFDA Number: 20.600 Grant Award Amount: 12,352.00 Federal Funds Oblig.Jted S 12,352 00
Tagged Passions:funding, grant, and union

------- --

CFDA Name: National Priority Safety P_ro_g_ra_m __ 8 ______ Tot(l l'

Period of Performance: Source of funds obligated to this award: From October 1, 2019, or the date the H1ghway Safety Grant U S Department cf Transportation Agreement is signed by the Director, Virginia Highway Safety Office National Highway iraf afety Admini ation (NHTSA) (whichever is later) through September 30, 2020. Allow 21 days for the Department to complete its review and signature. FINAL Date of Award Letter from NHTSA: September 30, 2019

VOUCHERISDUEONORBEFO R ;E N O V E=M B E R 5 ,=20 2 0 .---- ---------------------------------- In performing its responsibilities under this Highway Safety Grant Agreement, the Subrecipient certifies and assures that it will fully comply with the following. Applicable Department regulations and policies and State and Federal laws, regulations. and policies Statement of Work and Special Conditions and an Approved Budget included with this Highway Safety Grant Agreement General Terms and Conditions, also included with this Highway Safety Grant Agreement
Tagged Passions:funding, grant, regulation, budget, transportation, and performance

Subrecipient's signature below indicates that the Sub recipient has read, understands and agrees to fully comply with all terms and conditions of this Highway Safety Grant Agreement without alteration. This Highway Safety Grant Agreement (hereinafter Grant Agreement'), consisting of thrs certification, the attached Statement of Work and Special Conditions, the attached General Terms and Conditions. the attached Project Budget, the Subrecipient's proposal and the letter awarding the grant to the Subrecipient constitutes the entire agreement between the Department and the Subrecipient, supersedes any prior oral or written agreement between the parties and may not be modified except by written agreement as provided herein. Where any conflict arises between terms, the following is the order of governance of one term over another: (1) applicable De;>artment regulations and policies, except where superseded by Federal laws. regulations, or policies; (2) applicable State laws, regulations, and policies, except where superseded by Federal laws, regulations, or policies; (3) applicable Federal laws, regulations, and policies; (4) Statement of Work and Special Conditions; (5) General Terms and Conditions; (6) Project Budget; (7) Subrecipient's proposal; and (8) grant award letter. Subrecipient certifies that this grant does not include research and development.

No additional detail provided

Tagged Passions:grant, regulation, budget, development, and Development

c- -... ... -------------- - ------SiGNATURES OF-AUTHORIZED APPROVING OFFICIALS For Subreclpient:

Name and Title of Project Director (print) Signature Date Subrecipient's DUNS Number ------------ Does your localitynegal entity expend 750,000 or more annually in total federal funds? (check one) __ Yes __ No Name and Titie oi.Auti1orized Approving Official (print) Signature Date For Virginia Department of Motor Vehicles: John Saund:::.:e::.:.rs:::._ ___ ..,_..,..--,...=- Director, Virginia Highway Safety Office (print) Signature Date -iJDIIf FOP-2020 50359 20359 Roanoke City Category Personnel Matchmg Funds Line Item Desc Approx 386hrs over time at 32.00 per hour Fuel and Veh1cle Maintenance

Tagged Passions:funding, personnel, and union

Department of Motor Vehicles Grant Budget Lines

Tagged Passions:grant and budget

PM: Steven Williams Project Director Initials Individual

Qty Cost 6.176 00 Total: Date Run: 22-JUL-2019 Date Total Fed Fund Matching, Cost Amount Funds 12,352.00 12,352.00 000 6.176 00 000 6,176 00 18,528.00 12,352.00 6,176.00
Tagged Passions:funding

IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA

A RESOLUTION authorizing the acceptance of the 2020 Department of Motor Vehicles Traffic Safety (Selective Enforcement- Occupant Protection) Grant to the City from the Virginia Department of Motor Vehicles, and authorizing execution of any required documentation on behalf of the City.

Tagged Passions:grant, council, and traffic

BE IT RESOLVED by the Council of the City of Roanoke as follows:

No additional detail provided

Tagged Passions:council

1.
The City of Roanoke hereby accepts the 2020 Department of Motor Vehicles

Traffic Safety (Selective Enforcement - Occupant Protection) Grant in the amount of 12,352, to

be used for traffic enforcement targeting occupant protection. This grant, which requires a 6,176 in-kind match and includes a voluntary cash match of 945 by the City, is more particularly described in the City Council Agenda Report dated September 3, 2019.

Tagged Passions:grant and traffic

2.
The City Manager is hereby authorized to execute and file, on behalf of the City,

Tagged Passions:administrator and manager

any documents setting forth the conditions of the grant in a form approved by the City Attorney.

No additional detail provided

Tagged Passions:grant and legal

3.
The City Manager is further directed to furnish such additional information as

Tagged Passions:administrator and manager

may be required by the Virginia Department of Motor Vehicles, in connection with the

application and acceptance of the foregoing grant. ATTEST: City Clerk R-D V Traffic Safety (Selective Enforcement- Occupant Protection) Grant 2020 9 J.l9.doc 7.a.

Tagged Passions:grant and traffic

IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA

AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for an occupant protection traffic safety grant, amending and reordaining certain sections of the 2019-2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance.

Tagged Passions:funding, grant, ordinance, council, transportation, and traffic

BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019-2020 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows:

Appropriations Overtime Wages FICA Revenues DMV Occupant Protection FY20- Grant DMV Occupant Protection FY20 - Local 35-640-3914-1 003 35-640-3914-1120

Tagged Passions:funding, grant, and council

35-640-3914-3914 35-640-3914-3915

12,352 945 12,352 945

Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with.

ATTEST: City Clerk.
Tagged Passions:ordinance and Title I

7,(/,J,

To: Meeting: Subject:

CITY COUNCIL AGENDA REPORT

Honorable Mayor and Members of City Council September 3, 2019 2020 Department of Motor Vehicles (DMV) Traffic Safety (Selective Enforcement - Speed) Grant

Background: The Virginia DMV is the administering agency for pass-through funds provided by the United States Department of Transportation for highway safety projects in Virginia. The Virginia DMV offers these funds to successful applicants for activities which improve highway safety in Virginia. The police department regularly applies for grant funding under this program. The police department has been awarded 14,784 in funding to be used for traffic enforcement targeting drivers who are speeding. This funding will allow the Roanoke Police Department to fund overtime traffic enforcement. There is a required 50 in-kind match of 7,392 associated with this award that will be satisfied through the police department's expenditure on motor fuel and vehicle operation. The grant specifically prohibits FICA related to overtime therefore this related necessary expense will be included as a voluntary cash match of 1 , 1 31 . Recommended Action: Accept the 2020 DMV Traffic Safety (Selective Enforcement - Speed) Grant described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney.
Tagged Passions:funding, grant, council, legal, public safety, transportation, program, administrator, manager, and traffic

7.
o. 3.

Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of 1 5,91 5 consisting of 14,784 in grant revenue and 1,131 in a cash match to be transferred from the grant match account and appropriate funding in the same amount into an account to be established by the Director of Finance in the Grant Fund. RobertS. Cowell, Jr. City Manager

Tagged Passions:funding, grant, ordinance, finance, budget, administrator, and manager

Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Finance Timothy S. Jones, Chief of Police

No additional detail provided

Tagged Passions:finance, council, appointments, public safety, administrator, and manager

2
--- www.dmv'Nofll.com Virginia Department of Motor Vohicleo Po1t Office Box 27412 Richmond. Virginia 23289 0001

HIGHWAY SAFETY GRANT AGREEMENT
Tagged Passions:grant

Purpose: Virginia's Highway Safety Program Subrecipients use this form to certify and assure that they will fully comply with all terms of the Highway Safety Grant AgreemP.nt.

Tagged Passions:grant and program

Instructions: Subrecipients must read the contract, complete all applicable information on the first and last page, initial the subsequent pages, and return all pages to the Department of Motor Vehicles.

This Highway Safety Grant Agreement is entered into between the Virginia Department of Motor Vehicles (hereinafter De_p11rtment 1 2300 West Broad Street Richmond Virginia 23220, and the following:

Tagged Passions:grant, streets, contract, and instruction

Subrecipient: Federal Award Identification Number (FAIN): Roanoke City 69A37519300004

Project TitJe: Selective Enforcement - Speed Project Number: FSC-2020-50358-20358 CFDA Number: 20.600 Grant Award Amount: 14,784.00 CFDA Name: National Priority Safety Programs Federal Ft nds ObligatecJ S 14.784 00 Toial Federal Funds OlJIIgated s 14,784 00

No additional detail provided

Tagged Passions:funding, grant, and program

Period of Perfonnance: Source of funds obligated to this award:

From October 1, 2019, or the date the Highway Safety Grant U.S. Department of Transportation Agreement is signed by the Director, Virginia Highway Safety Office National Highway Traffic Safety Administration (NHTSA) (whichever is later) through September 30, 2020. Allow 21 days for the Department to complete its review and signature. FINAL Date of Award Letter from NHTSA: September 30, 2019 VOUCHER IS DUE ON OR BEFORE NOVEMBER 5, 2020.
Tagged Passions:funding, grant, transportation, and traffic

In performing its responsibilities under this Highway Safety Grant Agreement, the Subrecipi-: nt certifies and assures that it will fully comply with the following:

Applicable Department regulations and policies and State and Federal laws, regulations, and policies Statement of Work and Special Conditions and an Approved Budget, included with this Highway Safety Grant Agreement General Terms and Conditions, also included with this Highway Safety Grant Agreement
Tagged Passions:grant, regulation, and budget

Subrecipient's signature below indicates that the Subrecipient has read, understands and agrees to fully comply with all terms and conditions of this Highway Safety Grant Agreement without alteration. This Highway Safety Grant Agreement (hereinafter Grant Agreement ), consisting of this certification, the attached Statement of Work and Special Conditions, the attached General Terms and Conditions, the attached Project Budget, the Subrecipient's proposal and the letter awarding the grant to the Subrecipient constitutes the entire agreement between the Department and the Subrecipient, supersedes any prior oral or written agreement between the parties and may not be modified except by written agreement as provided herein. Where any conflict arises betyJeen terms, the following is the order of governance of one term over another: (1) applicable Department regulations and policies, except where superseded by Federal laws, regulations, or policies; (2) applicable State laws. regulations, and policies, except where superseded by Federal laws. regulations. or policies; (3) applicable Federal laws, regulations, and policies; (4) Statement of Work and Special Conditions, (5) General Terms and Conditions; (6) Project Budget; (7) Subrecipient's proposal; and (8) grant award letter. Subreciplent certifies that this grant does not include research and development.

No additional detail provided

Tagged Passions:grant, regulation, budget, development, and Development

--- -- -----S-IG--NATURES OF AUTHORIZED APPROVING. OFFICI_A_L_S _________ -----=--] For Subrecipient:

Name and Title of Project Director (print) Signature Date Subrecipient's DUNS Number ------------ Does your locality/legal entity expend 750,000 or more annually in total federal funds? (check one) __ Yes __ No Name and Title of Authorized Approving Official (print) Signature Date For Virginia Department of Motor Vehicles: John Saunders Director:Vi::.:rg7in::.,..ia-H:-:-:-ig.,....hw-ay SafetY Office (print) Signature Date .,iJIII.., Department of Motor Vehicles Grant Budget Lines Category Personnel Matching Funds Line Item Oesc Approximately 462 hours of OT at 32 00 per hour Fuel and Vehicle Ma1ntenance Qty 462 Individual Cost 3200
Tagged Passions:funding, grant, legal, budget, and personnel

7
392.00

Total: Date Run: 22-JUL-2019 Date Total Fed Fund Matching Cost Amount Funds 14,784.00 14,784.00 0.00 7,392.00 0 00 7,392 00 22,176.00 14,784.00 7,392.00

Tagged Passions:funding

IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA

A RESOLUTION authorizing the acceptance of the 2020 Department of Motor Vehicles Traffic Safety (Selective Enforcement- Speed) Grant to the City from the Virginia Department of Motor Vehicles, and authorizing execution of any required documentation on behalf of the City.

Tagged Passions:grant, council, and traffic

BE IT RESOLVED by the Council of the City of Roanoke as follows:

No additional detail provided

Tagged Passions:council

1.
The City of Roanoke hereby accepts the 2019 Department of Motor Vehicles

Traffic Safety (Selective Enforcement - Speed) Grant in the amount of 14,784, to be used for

traffic enforcement targeting drivers who are speeding. This grant, which requires a 7,392 in-

Tagged Passions:grant and traffic

kind match and includes a voluntary cash match of 1,131 by the City, such being more

particularly described in the City Council Agenda Report dated September 3, 2019.

2.
The City Manager is hereby authorized to execute and file, on behalf of the City,

Tagged Passions:administrator and manager

any documents setting forth the conditions of the grant in a form approved by the City Attorney.

No additional detail provided

Tagged Passions:grant and legal

3.
The City Manager is further directed to furnish such additional information as

Tagged Passions:administrator and manager

may be required by the Virginia Department of Motor Vehicles, in connection with the

application and acceptance of the foregoing grant. ATTEST: City Clerk R-DMV Traffic Safety (Selective En i1rcement- Speed) Grant2020 9.3 19.doc T.a. 3.

Tagged Passions:grant and traffic

IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA

AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for a speed enforcement traffic safety grant, amending and reordaining certain sections of the 2019-2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance.

Tagged Passions:funding, grant, ordinance, council, transportation, and traffic

BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019-2020 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows:

Appropriations Overtime Wages FICA

Tagged Passions:funding, grant, and council

Revenues DMV Speed FY20 - Grant DMV Speed FY20 - Local

No additional detail provided

Tagged Passions:grant

35-640-3916-1003 35-640-3916-1120

No additional detail provided

35-640-3916-3916 35-640-3916-3917

14,784 1 '131 14,784 1 '131

Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with.

ATTEST: City Clerk. To: Meeting: Subject:
Tagged Passions:ordinance and Title I

CITY COUNCIL AGENDA REPORT

Honorable Mayor and Members of City Council September 3, 2019 2020 Department of Motor Vehicles (DMV) Traffic Safety (Selective Enforcement - Pedestrian Bicycle Safety) Grant

Background: The Virginia DMV is the administering agency for pass-through funds provided by the United States Department of Transportation for highway safety projects in Virginia. The Virginia DMV offers these funds to successful applicants for activities which improve highway safety in Virginia. The police department regularly applies for grant funding under this program. The police department has been awarded 3,840 in funding to be used for traffic enforcement targeting drivers who are speeding. This funding will allow the Roanoke Police Department to fund overtime traffic enforcement. There is a required 50 in-kind match of 1 ,920 associated with this award that will be satisfied through the police department's expenditure on motor fuel and vehicle operation. The grant specifically prohibits FICA related to overtime therefore this related necessary expense will be included as a voluntary cash match of 294. Recommended Action: Accept the 2020 DMV Traffic Safety (Selective Enforcement - Speed) Grant described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of 4,134 consisting of 3,840 in grant revenue and 294 in a cash match to be transferred from the grant match account and appropriate funding in the same amount into an account to be established by the Director of Finance in the Grant Fund.
Tagged Passions:funding, grant, ordinance, finance, council, legal, budget, public safety, transportation, program, administrator, manager, Bicycles, Pedestrian, traffic, and bicycles

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