NC - Union: UNION COUNTY BOARD OF COMMISSIONERS

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UNION COUNTY BOARD OF COMMISSIONERS

AGENDA UNION COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING Monday, February 17, 2020

3:00 PM Board Room, First Floor

Union County Government Center 500 North Main Street

Tagged Passions:streets

Monroe, North Carolina

www.unioncountync.gov

General Business:

Tagged Passions:business

Opening of Meeting

1. Invocation

Vice Chairman Rape

2. Pledge of Allegiance

Employee Recognition

Tagged Passions:recognition

3. Kristin Jacumin BACKGROUND: FINANCIAL IMPACT: ACTION REQUESTED: Recognize Kristin Jacumin, Director of Board of Elections, for her 10 year

anniversary with Union County.
Tagged Passions:recognition, finance, voting, election, and board of elections

4. Employee Recognition BACKGROUND: The employee recognition program acknowledges employees for full-time continuous service at the following

intervals: 5 years, 10 years, 15 years, 20 years, 25 years and 30 years of service. We would like to recognize the following employees for full-time continuous service with Union County Local Government.
Tagged Passions:recognition and program

SERVICE AWARD RECIPIENTS Employee Name Division Union County

Service Zeynep Cukro Financial Services 5 Years Kevin Rigoli Fire Marshal s Office 5 Years Kristie Hill Library 5 Years Trent Linville Public Works 5

Years
Tagged Passions:finance, services, Public Works, public works, and library

Page 1 of 114

Sarah Keeter Social Services 5 Years Employee Name Division Union County

Tagged Passions:social services and services

Service Kristin Jacumin Board of Elections 10 Years Janice Scott Health 10 Years Shelley Maness Public Works 10 Years Employee Name Division Union

County
Tagged Passions:health, voting, election, Public Works, public works, and board of elections

Service Angela Crump Tax Administration 15 Years Employee Name Division Union County

Tagged Passions:taxes and Taxes

Service Gypsy Houston Library 20 Years Employee Name Division Union CountyService Carl Lucas Information Systems 25 Years

Tagged Passions:union and library

FEBRUARY RETIREMENTS Employee Name Division Union CountyService Johnny Stegall Sheriff s Office 22 Years Richard Black Planning 18 Years

Tagged Passions:planning, retirement, public safety, union, and seniors

FINANCIAL IMPACT: No ACTION REQUESTED: Acknowledge employee service award recipients and retirees for the month of February.

Tagged Passions:finance and retirement

Public Hearing(s)

Tagged Passions:hearing

5. Public Hearing for Thales Academy BACKGROUND: This item relates to the proposed issuance of a not to exceed 40,000,000 bond financing that Thales

Academy is completing through the Wisconsin Public Finance Authority as the conduit issuer for the bonds. Thales Academy is requesting that the Board of Commissioners hold what is commonly referred to as a TEFRA (Tax Equity and Fiscal Responsibility Act) public hearing on February 17th and adopt an approving resolution for the bonds.
Tagged Passions:finance, taxes, Taxes, bond, and hearing

This is being done to satisfy the requirements of Section 147(f) of the Internal Revenue Code related to tax-exempt financing done on behalf of a

non-profit entity. FINANCIAL IMPACT: This item creates no obligation of the County. ACTION REQUESTED: Hold public hearing on behalf of Thales Academy.
Tagged Passions:finance, taxes, Taxes, and hearing

Informal Comments

Page 2 of 114

Additions, Deletions, and/or Adoption of Agenda

Consent Agenda

Contracts and Purchase Orders Over 50,000

Tagged Passions:contract and purchasing

6. SP 104 Olde Sycamore WRF Process Improvements Task Order 2017-07 with Hazen Sawyer. BACKGROUND: The Capital Improvement Program, as adopted by the

Board of County Commissioners, includes an allocation for the design and construction of electrical and process rehabilitation projects at several UCPW Water Reclamation Facilities (WRF s).
Tagged Passions:construction, utility, capital spending, Utility, Capital Spending, program, and water

These improvements are integral to the long term maintenance and operation of the WRF s and support the wastewater strategy presented to the Board of

County Commissioners in November 2019. Capital Project Ordinance 246 as adopted by the Board of County Commissioners appropriated 2.9M for FY20 and FY21 in support of the overall 10-year program to invest 25.8M in the County s WRF s. A preliminary condition assessment of the UCPW Water Reclamation Facilities was approved by the Board on June 18, 2018 (item 9, Consent Agenda). The scope of Task Order 2017-07 was developed from the completed condition assessments and will address improvements required at the Olde Sycamore WRF. Conditions noted at the Olde Sycamore WRF include: Failed internal and external process basin coatings and deteriorated and mismatched walkway gratings. Recommended improvements include: Sandblasting and cleaning carbon steel surfaces, members and handrails; inspection of structural members and elements; repairing, welding, and/or replacing members and elements as needed; re-coating of steel surfaces; replacement of gratings and other items as needed; and providing temporary measures to ensure safe operation of the facility during construction.
Tagged Passions:ordinance, construction, facility, sewer, strategic, utility, capital spending, Utility, Capital Spending, program, and water

Specific work under this task order includes the development of engineering plans, specifications and bid support for rehabilitation of the Olde

Sycamore WRF. The scope of services identified in the attached task order has been reviewed by UCPW engineering staff and is appropriate for the project. Services are to be provided on a not to exceed basis in the amount of 74,480 for a total contract amount of 74,480. FINANCIAL IMPACT: Funding is available within the adopted Capital Improvement Program for project SP 104 Olde Sycamore WRF Process Improvements to support the engineering services as described in task order 2017-07 in the amount of 74,480. ACTION REQUESTED: Accept the scope of services as shown in the attached Task Order 2017-07 with Hazen Sawyer in the amount of 74,480 and authorize the County Manager to approve the agreement, pending legal review.
Tagged Passions:rfp, RFP, funding, finance, legal, development, capital spending, contract, Capital Spending, services, program, Development, administrator, and manager

7. Aramark Correctional Services Contract 5993 for Union County Human Services Agency, Senior Nutrition Program

Tagged Passions:contract, services, program, nutrition, and jail

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BACKGROUND: The Human Services Agency s Division of Community Support and Outreach Senior Nutrition Program provides meals to County residents over

the age of 60 to enable them to maintain their independence and improve their mental and physical health. The Senior Nutrition Program was established in 1972 to provide nutritious meals, social interaction and referrals to other safety-net services to at-risk seniors in Union County. Able-bodied seniors are able to have a lunch meal five days per week at a congregate site, where they also benefit from socialization and planned programming. Homebound seniors receive a warm meal delivered by a volunteer five days per week. Homebound clients are at high risk for isolation and therefore benefit from the regular interaction with volunteers. Each day, approximately 300 seniors in Union County receive this service.
Tagged Passions:health, seniors, risk, services, program, volunteer, and nutrition

Driven in large part by the fact that the population of adults over the age of 60 in Union County continues to increase, there has been a 46 percent

increase this year in participation in the Senior Nutrition Program, which results in an increase in cost for service provision. This fiscal year there is a deficit in funding for warm meals. Additional funds were obtained through the Community Development Block Grant through the Department of Housing and Urban Development, a portion of which will be used to cover the gap in funding. The County currently has a multi-year contract, previously competitively procured, with Aramark for the provision of warm meals. On July 15, 2019, the Board of County Commissioners authorized the County Manager to amend contract agreement 5993 with Aramark Correctional Services for one (1) additional term to continue to provide food services. The necessary 77,742 increase to this contract will exceed the County Manager s contracting authority of 50,000, therefore, Board authorization is required to continue providing meals through the remainder of the fiscal year. FINANCIAL IMPACT: No financial impact to the County. The 77,742 will be funded via the Community Development Block Grant. ACTION REQUESTED: Authorize additional expenditures above the County Manager s contracting authority to increase funding for warm meals for seniors by 77,742 (Aramark; Contract 5993).
Tagged Passions:funding, grant, finance, development, contract, seniors, services, program, Development, administrator, manager, nutrition, jail, food services, cdbg, community development, and housing

8. James River Solutions, LLC (Contract 5712) Amendment to Renew for One Year BACKGROUND: James River Solutions, LLC provides Bulk Fuel to Union

County. This Fuel is used by multiple service areas including: Public Works, Solid Waste, Transportation, Communications, Parks Rec., and the Sheriff s Department. On January 17, 2017, the Board of County Commissioners approved contract 4700 and on February 18, 2019, the Board of Commissioners approved Amendment 5712 extending the term to expire February 20, 2020. The parties agree to renew the agreement for an additional one (1) year term (final renewal option) beginning February 21, 2020. FINANCIAL IMPACT:
Tagged Passions:finance, utility, solid waste, Utility, contract, public safety, transportation, watershed, parks, communications, Public Works, public works, and Communications

Page 4 of 114

Annual estimated expenses of 200,000 are expected. ACTION REQUESTED: Authorize the County Manager to approve the contract amendment between Union

County and James River Solutions, LLC, pending, legal review.
Tagged Passions:legal, contract, watershed, administrator, and manager

9. Surplus Vehicle Sale BACKGROUND: North Carolina General Statutes allow the disposition of personal property by local governments through a variety

of means including private negotiations and sale; advertisement for sealed bids; negotiated offer, advertisement, and upset bid; public auction; or exchange. In 2001, the legislature amended the Statues to provide for disposition of property through electronic auction.
Tagged Passions:rfp, RFP, sale, advertising, surplus, auction, and property

The sale will begin February 25, 2020, at 9:00 AM and end March 6, 2020, with incremental closings as indicated on Attachment A.

Tagged Passions:sale

The vehicles are to be picked up at 610 Patton Avenue, Monroe, NC with the following terms of sale:

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1. Sale to the highest bidder with all sales final.

Tagged Passions:rfp, RFP, and sale

2. All items sold as is with no warranty, expressed or implied, which extends beyond the description of the item.

3. Purchasers must remove vehicles(s) within ten (10) business days from the time and date of issuance of the Buyer s Certificate.

Tagged Passions:business

4. Payment must be made online though the online auction website. Payment in full is due not later than five (5) business days from the time and date

of the Buyers Certificate. Payment will not be accepted onsite. FINANCIAL IMPACT: Estimated revenue is 75,000. The revenue will be returned to the fund from which the asset came. ACTION REQUESTED: Adopt Resolution Authorizing Surplus Property Sale by Internet Auction which:
Tagged Passions:business, finance, sale, surplus, auction, and property

1. Declares the property itemized on Attachment A as Surplus to the needs of Union County.

Tagged Passions:surplus and property

2. Authorizes sale at electronic auction of the surplus property described in Attachment A as per the terms and conditions as specified in the online

auction service provider contract.
Tagged Passions:sale, contract, surplus, auction, and property

3. Authorizes the Procurement Director or her designee to execute any and all documents necessary to transfer title to said property on behalf of

Union County.
Tagged Passions:purchasing and property

10. Resolution for Dedication of Right of Way to the North Carolina Department of

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Transportation and Resolution for Modification of an Existing Easement on Union County Property BACKGROUND: Union County owns a parcel of real

property, referenced by Tax Parcel 09372003E (the Property ) along Goldmine Rd. which is part of its Piedmont Innovation Park. Union County Public Schools is developing a property in the immediate vicinity as a transportation facility. As part of this development, the North Carolina Department of Transportation (NCDOT) is requesting that Union County dedicate 2.221 acres of the Property to NCDOT for right of way.
Tagged Passions:facility, taxes, Taxes, development, transportation, parks, Development, property, education, and easement

In addition, as part of the transportation facility improvements, it has been requested that Union County modify an existing 60 foot wide access

easement to benefit the transportation facility property.
Tagged Passions:facility, transportation, property, and easement

Adoption of the attached resolutions will (1) authorize the County Manager to dedicate the ROW on the Property to NCDOT without monetary

consideration, (2) authorize the County Manager to modify the existing easement for the benefit of the Transportation Facility Property and (3)authorize the County Manager to execute any and all documents necessary to dedicate the ROW and modify the easement. FINANCIAL IMPACT: None ACTION REQUESTED: Adopt Resolution for Dedication of Right of Way to the North Carolina Department of Transportation and adopt Resolution for Modification of an Existing Easement on Union County Property
Tagged Passions:finance, facility, transportation, property, administrator, manager, and easement

11. General Obligation Bonds Debt Service BACKGROUND: As part of the County Manager s budget strategy for FY 2021, staff has worked to identify areas

of opportunity for savings or areas where the General Government Fund s obligations can be reduced. As part of that process, several debt issuances provide opportunity.
Tagged Passions:strategic, budget, bond, administrator, and manager

The County s 2010A general obligation bonds are callable in March of 2022. Staff recommends that the debt service for these bonds as well as 3

million of one-time funding from the General Government Fund balance be transferred to the Debt Service Budgetary Fund.
Tagged Passions:funding, budget, and bond

In addition, the bond premium generated by the 2019C general obligation bonds may be applied to the future debt service payments related to those

specific projects. Currently those funds are restricted in the General Government Capital Fund. Staff recommends transferring those funds to the Debt Service Budgetary Fund and restricted for future debt service as appropriate.
Tagged Passions:funding, budget, and bond

The result of these transfers and appropriation will save the General Government Fund 5 million in FY 2021 and 4.8 million in FY 2022. In

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Page 6 of 114

addition, the Debt Service Budgetary Fund model indicates that the fund will remain sustainable throughout the life of the proposed changes and

existing general obligation debt.
Tagged Passions:budget

FINANCIAL IMPACT: Debt service payment savings to the General Fund for FY 2021 of 5,000,500 and 4,793,250 for FY 2022 offset with 3,000,000 fund

balance available from the general fund and 2,500,000 unallocated funding in the general capital improvement fund. ACTION REQUESTED: Adopt Budget Amendment 9 and Capital Project Ordinance 249.
Tagged Passions:funding, ordinance, finance, budget, capital spending, and Capital Spending

12. Integration of the Information Technology, Facilities Fleet Internal Service Funds into the County's General Operating Fund BACKGROUND: The

County's budget structure currently includes internal service funds for Information Technology, Facilities and Fleet for the purpose of tracking expenses and allocating them out to County departments for reimbursement. This is a commonly used method to charge back internal service expenditures to County departments.
Tagged Passions:funding, budget, Technology, technology, information technology, and Information Technology

Moving these expenditures into the County s General Operating Fund will streamline the cost allocation process by allocating cost through the County

s cost allocation plan, which is allowable in accordance with the requirements of the Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal awards. The integration will also decrease the number of accounting transactions and staff time required to complete the internal service charges to each department while centralizing these resources. FINANCIAL IMPACT: None ACTION REQUESTED: Adopt Budget Amendment 14 and authorize the Financial Services Administrator and Deputy Finance Officers to complete any accounting transactions or budget adjustments necessary to completely discontinue the Information Technology, Facilities and Fleet Internal Service funds effective March 1, 2020.
Tagged Passions:funding, regulation, finance, budget, services, Technology, technology, administrator, audit, information technology, and Information Technology

13. 2020-21 LSTA EZ Planning Grant Application BACKGROUND: The Union County Public Library has not formally conducted a strategic planning process

since 2011. As a result , the Union County Public Library is seeking a Library Services and Technology Act (LSTA) EZ Planning Grant to formally complete a comprehensive planning process led by a consultant focused on aligning the public s current and future needs with library services and staffing. By conducting both a strategic plan and a staffing analysis, the library will be better positioned to serve the residents of Union County. Furthermore, with a new library being constructed, the library can ensure its
Tagged Passions:planning, grant, strategic, services, Technology, technology, human resources, and library

Page 7 of 114

newest facility is adequately equipped with staff, programs, and services to best serve its patrons. The consultant will facilitate the process of

gathering input from the various stakeholders and compiling that feedback into attainable goals that will help guide the direction of the library s programs and services over the next three to five years. FINANCIAL IMPACT: 50,000 is the maximum amount that can be awarded and will require a 25 percent match, which is planned for in the FY 21 budget. ACTION REQUESTED: Authorize the County Manager to sign the grant agreement.
Tagged Passions:grant, finance, facility, budget, services, program, administrator, manager, and library

14. Budget Amendment to Appropriate Funds from the Medicaid Cost Settlement Fund Balance for Purchase of a Vehicle for the Division of Public Health

BACKGROUND: The Public Health division has limited availability of reliable county vehicles for staff field activity and home visits. Only two vehicles are readily available for staff access. This is particularly problematic for the care management program which performs a large portion of its work via home visits and travel to other community providers. An additional passenger vehicle is needed to enhance capacity and reduce use of personal vehicles for work function. FINANCIAL IMPACT: No financial impact to the County. ACTION REQUESTED: Approve Budget Amendment 12 to appropriate 18,000 in Medicaid Cost Settlement fund balance in the General Fund for the purchase of a vehicle for the Division of Public Health.
Tagged Passions:funding, health, finance, budget, travel, program, health insurance, purchasing, and settlement

15. Award Request for Comtac Six (6) Headsets with Communication Gear to Safeware, Inc. BACKGROUND: The Republican National Convention (RNC) will be

coming to Charlotte in August of 2020 and in preparation for this event, the Sheriff's Office is purchasing approved public safety equipment. The Sheriff's Office is purchasing thirty-six (36) each of the Comtac Six (6) Headsets with installed Communication Gear for the purpose of this event. Staff researched available purchasing opportunities and determined that purchasing the equipment from Safeware, Inc., using the US Communities cooperative agreement in accordance with NC G.S. 143-129(e)(3), is a good approach. FINANCIAL IMPACT: 62,424.00 from the funding approved by the BOCC for the Sheriff's Office for Public Safety Equipment for the RNC. ACTION REQUESTED: Authorize the County Manager to approve purchase order with Safeware, Inc. for Comtac Six (6) Headsets with Communication Wiring Kits in the amount of 62,424.00.
Tagged Passions:funding, equipment, finance, public safety, events, purchasing, conventions, communications, administrator, manager, and Communications

16. FY 19/20 Tax Bill Correction Report for January 2020 BACKGROUND:

Tagged Passions:taxes and Taxes

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In Accordance with North Carolina General Statutes 102-312 and 105-325, the Board of County Commissioners is authorized to make and approve certain

changes to property tax records. Approval of such changes may result in either a release, refund, or discovery of ad valorem taxes. The attached report provides detailed information on all tax bills that were modified during January 2020. Included in the report of each corrections is the parcel number or property key, owner name, reason for the change, original value, original tax, corrected value, corrected tax and refund, if applicable.
Tagged Passions:taxes, Taxes, property, jail, ad valorem, and property tax

FINANCIAL IMPACT: Refund: 2,797.42 ACTION REQUESTED: Approve the FY 19/20 Tax Bill Correction Report for January

Tagged Passions:finance, taxes, and Taxes

17. Town of Wingate CDBG Subrecipient Agreement BACKGROUND: The Town of Wingate was awarded 378,555.00 for the construction of 1,500 linear feet of

gravity sewer line. This project is part of the CDBG entitlement program. FINANCIAL IMPACT: 378,555.00 from CDBG Funds ACTION REQUESTED: Approve the subrecipent agreement with the Town of Wingate.
Tagged Passions:funding, construction, finance, sewer, utility, Utility, program, and cdbg

18. TEFRA Hearing Resolution BACKGROUND: A public hearing was held on February 17th on behalf of Thales Academy relating to a not to exceed

40,000,000 bond financing that Thales Academy is completing through the Wisconsin Public Finance Authority as the conduit issuer for the bonds. Thales Academy is requesting that the Board of Commissioners approve the attached TEFRA Resolution. FINANCIAL IMPACT: This item creates no obligation of the County. ACTION REQUESTED: Approve TEFRA (Tax Equity and Fiscal Responsibility Act) Resolution for Thales Academy, a North Carolina non-profit corporation.
Tagged Passions:finance, taxes, Taxes, bond, and hearing

19. Compensation for the County Manager BACKGROUND: Pursuant to G.S. 153A-92(a), the Board of County Commissioners is charged with the responsibility

for determining the compensation of all county officers and employees, including the appointed position of County Manager. After conducting a performance review, the Board determined that a performance increase in the amount listed is warranted. FINANCIAL IMPACT: No additional funding required. Sufficient funding allocated in the FY20 merit budget.
Tagged Passions:compensation, funding, finance, budget, appointments, public safety, performance, administrator, and manager

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ACTION REQUESTED: Authorize the Chairman to take administrative action as necessary to provide a performance increase in annual compensation of

10,013.04 to the County Manager retroactive to January 4, 2020 and adopt associated budget amendment.
Tagged Passions:compensation, budget, performance, administrator, and manager

20. Center Theatre Sponsored Area Names BACKGROUND: Union County Government committed 250,000 in sponsorship of three areas in the renovated Center

Theatre: event lobby, stage and main stairway. Names selected for the three areas are: Heart of Union Stage to represent the heart and soul of Union County brought to life by the renovation of this important landmark, Starlite Staircase pays homage to another entertainment landmark, Starlite Speedway in Monroe and finally Planned Progress Lobby in honor of the County s founding principle emblazoned on our County seal. We are in the final stages of completing an inter-local agreement with the City of Monroe on final details of the sponsorship. FINANCIAL IMPACT: 250,000 previously approved by the Board of Commissioners. ACTION REQUESTED: Approve the names selected for the sponsored areas at the Center Theatre pending completion of the inter-local agreement with the City of Monroe on the terms of the sponsorship.
Tagged Passions:finance and events

Minutes

21. Minutes for Approval BACKGROUND: Draft minutes have been sent to the Board for review and approval on the Consent Agenda. FINANCIAL IMPACT: N/A

ACTION REQUESTED: Approve minutes as an item on the Consent Agenda
Tagged Passions:finance

Information Only

22. County Manager's Budget Amendment Transfers Reporting BACKGROUND: Per section XI, XVI and/or XX of the adopted FY 2020 Operating and Capital

Budget Ordinance, management reports the following County Manager Budget Adjustments made by the County Manager for fiscal year 2020.
Tagged Passions:ordinance, budget, administrator, and manager

CMBA 14 : To appropriate fund balance/retained earnings for outstanding contracts, purchase orders for expenditures that was not included in the

first budget roll from fiscal year 2019 to fiscal year 2020. Related to Section XI of the FY 2020 Operating and Capital Budget Ordinance. CMBA 15: To transfer funds for annual compensation increases for the
Tagged Passions:compensation, funding, ordinance, budget, contract, and purchasing

Page 10 of 114

Sheriff, Register of Deeds and the Clerk to the Board. CMBA 16: To roll budget appropriation in order to fund legal services in support of the Union

County v. Knotts Development litigation. CMBA 17: Adjust budget to appropriate FEMA Homeland Security grant to purchase a 5500 Series truck for use by the Emergency Management Department. FINANCIAL IMPACT: As noted on budget transfers. ACTION REQUESTED: For Information Only
Tagged Passions:funding, grant, finance, legal, budget, security, development, public safety, transportation, services, emergency, purchasing, Development, and FEMA

23. Human Resources Report for January 2020 BACKGROUND: The report includes all new hires, retirees, and separations from service for Union County

Government for the month of January 2020. FINANCIAL IMPACT: N/A ACTION REQUESTED: No action requested - information only.
Tagged Passions:finance, retirement, and human resources

Old Business

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New Business

Tagged Passions:business

24. Wingate - Public Works Rate Increase BACKGROUND: Union County and the Town of Wingate have an agreement for waste water services. This agreement

requires at least 60 days notice of the per-thousand gallon cost prior to the beginning of the fiscal year. Staff is supportive of a rate increase implementation effective July 1, 2020 for the Town of Wingate. FINANCIAL IMPACT: ACTION REQUESTED: Consider implementing the approved water rate increase for the Town of Wingate effective July 1, 2020 to be consistent with the existing wastewater agreement with the Town.
Tagged Passions:finance, sewer, utility, Utility, services, water, Public Works, and public works

County Manager's Comments

Tagged Passions:administrator and manager

Commissioners' Comments

25. Closed Session BACKGROUND: FINANCIAL IMPACT: ACTION REQUESTED:

Tagged Passions:finance

Adjournment

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Invocation -

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 2/17/2020 DEPARTMENT: Clerk to the Board TITLE

Vice Chairman Rape PUBLIC HEARING: PRESENTATION:

Tagged Passions:hearing

INFORMATION CONTACT TELEPHONE NUMBERS

ACTION REQUESTED: BACKGROUND

FINANCIAL IMPACT

Tagged Passions:finance

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Employee Recognition - 3.

Tagged Passions:recognition

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 2/17/2020 DEPARTMENT: Central Administration TITLE

Kristin Jacumin PUBLIC HEARING: No PRESENTATION: No

Tagged Passions:hearing

INFORMATION CONTACT TELEPHONE NUMBERS

ACTION REQUESTED: Recognize Kristin Jacumin, Director of Board of Elections, for her10 year anniversary with Union County. BACKGROUND

Tagged Passions:recognition, voting, election, and board of elections

FINANCIAL IMPACT

Tagged Passions:finance

Page 13 of 114

Employee Recognition - 4.

Tagged Passions:recognition

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 2/17/2020 DEPARTMENT: Human Resources TITLE

Tagged Passions:human resources

Employee Recognition PUBLIC HEARING: No PRESENTATION: No

Tagged Passions:recognition and hearing

INFORMATION CONTACT TELEPHONE NUMBERS Jennifer Davis 704-283-3803

ACTION REQUESTED: Acknowledge employee service award recipients and retirees forthe month of February. BACKGROUND

Tagged Passions:retirement

The employee recognition program acknowledges employees for full-time continuous service at the following intervals: 5 years, 10 years, 15 years, 20

years, 25 years and 30 years of service. We would like to recognize the following employees for full-time continuous service with Union County Local Government.
Tagged Passions:recognition and program

SERVICE AWARD RECIPIENTS Employee Name Division Union County Service Zeynep Cukro Financial Services 5 Years Kevin Rigoli Fire Marshal s Office 5

Years Kristie Hill Library 5 Years Trent Linville Public Works 5 Years Sarah Keeter Social Services 5 Years Employee Name Division Union County Service Kristin Jacumin Board of Elections 10 Years Janice Scott Health 10 Years Shelley Maness Public Works 10 Years Employee Name Division Union County Service Angela Crump Tax Administration 15 Years Employee Name Division Union County Service Gypsy Houston Library 20 Years Employee Name Division Union County Service Carl Lucas Information Systems 25 Years
Tagged Passions:health, finance, social services, voting, taxes, Taxes, election, services, Public Works, public works, board of elections, and library

FEBRUARY RETIREMENTS

Tagged Passions:retirement and seniors

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Employee Name Division Union County Service Johnny Stegall Sheriff s Office 22 Years Richard Black Planning 18 Years

Tagged Passions:planning and public safety

FINANCIAL IMPACT No

Tagged Passions:finance

Page 15 of 114

Public Hearing(s) - 5.

Tagged Passions:hearing

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 2/17/2020 DEPARTMENT: Financial Services TITLE

Tagged Passions:finance and services

Public Hearing for Thales Academy PUBLIC HEARING: Yes PRESENTATION: No

Tagged Passions:hearing

INFORMATION CONTACT TELEPHONE NUMBERS Deborah H. Cox, C.P.A./Controller 704-283-3523

ACTION REQUESTED: Hold public hearing on behalf of Thales Academy. BACKGROUND

Tagged Passions:hearing

This item relates to the proposed issuance of a not to exceed 40,000,000 bond financing that Thales Academy is completing through the Wisconsin

Public Finance Authority as the conduit issuer for the bonds. Thales Academy is requesting that the Board of Commissioners hold what is commonly referred to as a TEFRA (Tax Equity and Fiscal Responsibility Act) public hearing on February 17th and adopt an approving resolution for the bonds.
Tagged Passions:finance, taxes, Taxes, bond, and hearing

This is being done to satisfy the requirements of Section 147(f) of the Internal Revenue Code related to tax-exempt financing done on behalf of a

non-profit entity.
Tagged Passions:taxes and Taxes

FINANCIAL IMPACT This item creates no obligation of the County.

Tagged Passions:finance

Page 16 of 114

Contracts and Purchase Orders over 50,000 - 6.

Tagged Passions:contract and purchasing

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 2/17/2020 DEPARTMENT: Public Works TITLE

Tagged Passions:Public Works and public works

SP 104 Olde Sycamore WRF Process Improvements Task Order 2017-07 with Hazen Sawyer. PUBLIC HEARING: No PRESENTATION: No

Tagged Passions:hearing

INFORMATION CONTACT TELEPHONE NUMBERS John Shutak 704-283-3651

ACTION REQUESTED:

Accept the scope of services as shown in the attached Task Order 2017-07 with Hazen Sawyer in the amount of 74,480 and authorize the County Manager

to approve the agreement, pending legal review.
Tagged Passions:legal, services, administrator, and manager

BACKGROUND The Capital Improvement Program, as adopted by the Board of County Commissioners, includes an allocation for the design and construction

of electrical and process rehabilitation projects at several UCPW Water Reclamation Facilities (WRF s).
Tagged Passions:construction, utility, capital spending, Utility, Capital Spending, program, and water

These improvements are integral to the long term maintenance and operation of the WRF s and support the wastewater strategy presented to the Board of

County Commissioners in November 2019. Capital Project Ordinance 246 as adopted by the Board of County Commissioners appropriated 2.9M for FY20 and FY21 in support of the overall 10-year program to invest 25.8M in the County s WRF s. A preliminary condition assessment of the UCPW Water Reclamation Facilities was approved by the Board on June 18, 2018 (item 9, Consent Agenda). The scope of Task Order 2017-07 was developed from the completed condition assessments and will address improvements required at the Olde Sycamore WRF. Conditions noted at the Olde Sycamore WRF include: Failed internal and external process basin coatings and deteriorated and mismatched walkway gratings. Recommended improvements include: Sandblasting and cleaning carbon steel surfaces, members and handrails; inspection of structural members and elements; repairing, welding, and/or replacing members and elements as needed; re-coating of steel surfaces; replacement of gratings and other items as needed; and providing temporary measures to ensure safe operation of the facility during construction.
Tagged Passions:ordinance, construction, facility, sewer, strategic, utility, capital spending, Utility, Capital Spending, program, and water

Specific work under this task order includes the development of engineering plans, specifications and bid support for rehabilitation of the Olde

Sycamore WRF. The scope of services identified in the attached task order has been reviewed by UCPW engineering staff and is appropriate for the
Tagged Passions:rfp, RFP, development, services, and Development

Page 17 of 114

project. Services are to be provided on a not to exceed basis in the amount of 74,480 for a total contract amount of 74,480.

Tagged Passions:contract and services

FINANCIAL IMPACT Funding is available within the adopted Capital Improvement Program for project SP 104 Olde Sycamore WRF Process Improvements to

support the engineering services as described in task order 2017-07 in the amount of 74,480.
Tagged Passions:funding, finance, capital spending, Capital Spending, services, and program

ATTACHMENTS: Description Type Task Order 2017-07 Cover Memo

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Contracts and Purchase Orders over 50,000 - 7.

Tagged Passions:contract and purchasing

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 2/17/2020 DEPARTMENT: Human Services TITLE

Tagged Passions:services

Aramark Correctional Services Contract 5993 for Union County Human Services Agency, Senior Nutrition Program PUBLIC HEARING: No PRESENTATION: No

Tagged Passions:contract, services, program, hearing, nutrition, and jail

INFORMATION CONTACT TELEPHONE NUMBERS Stephanie Starr 704-296-4302

ACTION REQUESTED: Authorize additional expenditures above the County Manager s contracting authority to increase funding for warm meals for seniors

by 77,742 (Aramark; Contract 5993).
Tagged Passions:funding, contract, seniors, administrator, and manager

BACKGROUND The Human Services Agency s Division of Community Support and Outreach Senior Nutrition Program provides meals to County residents over

the age of 60 to enable them to maintain their independence and improve their mental and physical health. The Senior Nutrition Program was established in 1972 to provide nutritious meals, social interaction and referrals to other safety-net services to at-risk seniors in Union County. Able-bodied seniors are able to have a lunch meal five days per week at a congregate site, where they also benefit from socialization and planned programming. Homebound seniors receive a warm meal delivered by a volunteer five days per week. Homebound clients are at high risk for isolation and therefore benefit from the regular interaction with volunteers. Each day, approximately 300 seniors in Union County receive this service.
Tagged Passions:health, seniors, risk, services, program, volunteer, and nutrition

Driven in large part by the fact that the population of adults over the age of 60 in Union County continues to increase, there has been a 46 percent

increase this year in participation in the Senior Nutrition Program, which results in an increase in cost for service provision. This fiscal year there is a deficit in funding for warm meals. Additional funds were obtained through the Community Development Block Grant through the Department of Housing and Urban Development, a portion of which will be used to cover the gap in funding. The County currently has a multi-year contract, previously competitively procured, with Aramark for the provision of warm meals. On July 15, 2019, the Board of County Commissioners authorized the County Manager to amend contract agreement 5993 with Aramark Correctional Services for one (1) additional term to continue to provide food services. The necessary 77,742 increase to this contract will exceed the County Manager s contracting authority of 50,000, therefore, Board authorization is required to continue providing meals through the remainder of the fiscal year.
Tagged Passions:funding, grant, development, contract, services, program, Development, administrator, manager, nutrition, jail, food services, cdbg, community development, and housing

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FINANCIAL IMPACT No financial impact to the County. The 77,742 will be funded via the Community Development Block Grant.

Tagged Passions:grant, finance, development, Development, cdbg, and community development

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Contracts and Purchase Orders over 50,000 - 8.

Tagged Passions:contract and purchasing

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 2/17/2020 DEPARTMENT: General Services TITLE

Tagged Passions:services

James River Solutions, LLC (Contract 5712) Amendment to Renew for One Year PUBLIC HEARING: No PRESENTATION: No

Tagged Passions:contract, watershed, and hearing

INFORMATION CONTACT TELEPHONE NUMBERS Jeff Caton 704-283-3657

ACTION REQUESTED: Authorize the County Manager to approve the contract amendment between Union County and James River Solutions, LLC, pending, legal

review.
Tagged Passions:legal, contract, watershed, administrator, and manager

BACKGROUND James River Solutions, LLC provides Bulk Fuel to Union County. This Fuel is used by multiple service areas including: Public Works, Solid

Waste, Transportation, Communications, Parks Rec., and the Sheriff s Department. On January 17, 2017, the Board of County Commissioners approved contract 4700 and on February 18, 2019, the Board of Commissioners approved Amendment 5712 extending the term to expire February 20, 2020. The parties agree to renew the agreement for an additional one (1) year term (final renewal option) beginning February 21, 2020.
Tagged Passions:utility, solid waste, Utility, contract, public safety, transportation, watershed, parks, communications, Public Works, public works, and Communications

FINANCIAL IMPACT Annual estimated expenses of 200,000 are expected.

Tagged Passions:finance

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Consent Agenda - 9.

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 2/17/2020 DEPARTMENT: Procurement TITLE

Tagged Passions:purchasing

Surplus Vehicle Sale PUBLIC HEARING: No PRESENTATION: No

Tagged Passions:sale, surplus, and hearing

INFORMATION CONTACT TELEPHONE NUMBERS Cheryl Wright, Director, Procurement

Tagged Passions:purchasing

Contract Management 704-283-3563

Tagged Passions:contract

ACTION REQUESTED:

Adopt Resolution Authorizing Surplus Property Sale by Internet Auction which:

Tagged Passions:sale, surplus, auction, and property

1. Declares the property itemized on Attachment A as Surplus to the needs of Union County.

Tagged Passions:surplus and property

2. Authorizes sale at electronic auction of the surplus property described in Attachment A as per the terms and conditions as specified in the online

auction service provider contract.
Tagged Passions:sale, contract, surplus, auction, and property

3. Authorizes the Procurement Director or her designee to execute any and all documents necessary to transfer title to said property on behalf of

Union County.
Tagged Passions:purchasing and property

BACKGROUND North Carolina General Statutes allow the disposition of personal property by local governments through a variety of means including

private negotiations and sale; advertisement for sealed bids; negotiated offer, advertisement, and upset bid; public auction; or exchange. In 2001, the legislature amended the Statues to provide for disposition of property through electronic auction.
Tagged Passions:rfp, RFP, sale, advertising, auction, and property

The sale will begin February 25, 2020, at 9:00 AM and end March 6, 2020, with incremental closings as indicated on Attachment A.

Tagged Passions:sale

The vehicles are to be picked up at 610 Patton Avenue, Monroe, NC with the following terms of sale:

Tagged Passions:sale

1. Sale to the highest bidder with all sales final.

Tagged Passions:rfp, RFP, and sale

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2. All items sold as is with no warranty, expressed or implied, which extends beyond the description of the item.

3. Purchasers must remove vehicles(s) within ten (10) business days from the time and date of issuance of the Buyer s Certificate.

Tagged Passions:business

4. Payment must be made online though the online auction website. Payment in full is due not later than five (5) business days from the time and date

of the Buyers Certificate. Payment will not be accepted onsite.
Tagged Passions:business and auction

FINANCIAL IMPACT Estimated revenue is 75,000. The revenue will be returned to the fund from which the asset came.

Tagged Passions:finance

ATTACHMENTS: Description Type Resolution Cover Memo Attachment A - Vehicle List Cover Memo

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RESOLUTION AUTHORIZING SURPLUS PROPERTY SALE BY INTERNET AUCTION

Tagged Passions:sale, surplus, auction, and property

WHEREAS, G.S. 160-270(c) allows Union County to sell personal property at electronic auction

Tagged Passions:auction and property

upon adoption of a resolution authorizing the Procurement Manager or her designee to dispose of the

Tagged Passions:purchasing and manager

property at electronic auction; and

Tagged Passions:auction and property

WHEREAS, the Procurement Manager has developed a list of these items as shown on Attachment

Tagged Passions:purchasing and manager

A for review by the Board of Commissioners for disposal by electronic auction;

Tagged Passions:auction

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Union County Board of Commissioners

that the items of personal property included on Attachment A and incorporated herein by reference, be declared surplus and that the Procurement

Manager or her designee be authorized to sell at electronic
Tagged Passions:surplus, purchasing, property, and manager

auction, beginning February 25, 2020 at 9:00 a.m. and ending March 6, 2020, with incremental closings as

Tagged Passions:auction

indicated on Attachment A , the surplus property described on Attachment A , as per the terms and conditions as specified in the County s existing

contract with the on-line auction Service Provider to the highest bidders.
Tagged Passions:rfp, RFP, contract, surplus, auction, and property

BE IT FURTHER RESOLVED that the Procurement Manager or her designee is authorized to

Tagged Passions:purchasing and manager

execute any and all documents necessary to transfer said property on behalf of Union County.

Tagged Passions:property

BE IT FURTHER RESOLVED that the terms of sale applicable at the aforementioned auction of the

Tagged Passions:sale and auction

items listed on Attachment A shall be as follows:

1. Sale to the highest bidder with all sales final.

Tagged Passions:rfp, RFP, and sale

2. All items sold as is and where is with no warranty, expressed or implied, which extends

beyond the description of the items.

3. Purchasers must remove vehicle(s) within ten business days from the time and date of

Tagged Passions:business

issuance of the Buyer s Certificate. The vehicles are to be picked up at 610 Patton Avenue, Monroe, North Carolina. Purchasers shall bear sole risk

of loss for all items remaining on
Tagged Passions:risk

the premises ten (10) calendars days from the time and date of issuance of the Buyer s Certificate.

4. Payment must be made online through the on-line auction Website. Payment in full is due

Tagged Passions:auction

not later than five (5) calendar days from the time and date of the Buyer s Certificate. Payment cannot be accepted onsite.

BE IT FURTHER RESOLVED that payment of advertising and miscellaneous expenses be paid

Tagged Passions:advertising

from the proceeds of the sale.

Tagged Passions:sale

Adopted this 17th day of February, 2020

ATTEST:

Lynn G. West, Clerk to the Board Jerry Simpson, Chairman

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Exhibit A

Tag Number Description Serial/Parcel Mileage Auction Start Auction End 50 95 1995 FORD E350 AMBULANCE 1FDKE30F4SHC05448 126,970 2/25/2020 9:00

3/6/2020 9:00 03 98 1998 FREIGHTLINER TRACTOR TRUCK 1FV6HJBA1WH959761 50,274 2/25/2020 9:00 3/6/2020 9:10 09 05 2005 CHEVROLET 1500 TRUCK 1/2 TON 4X4 1GCEK19Z15Z284944 193,859 2/25/2020 9:00 3/6/2020 9:20 20 05 2005 CHEVROLET 2500 3/4 TON 4X4 TRUCK 1GBHK242X5E276818 200,811 2/25/2020 9:00 3/6/2020 9:30 20 05A SERVICE BODY ON TRUCK 20 05 105881 2005S 2/25/2020 9:00 3/6/2020 9:30
Tagged Passions:transportation, auction, and property

01 06 2006 FORD F550 TRUCK 1FDAF56P76EA59851 70,730

Tagged Passions:transportation

2,830 hrs 2/25/2020 9:00 3/6/2020 9:40 01 06A DUMP BODY ON TRUCK 01 06 505D668111 2/25/2020 9:00 3/6/2020 9:40 03 06 2006 FORD F550 4X4 TRUCK

1FDAF57P26EB26922 91,483 2/25/2020 9:00 3/6/2020 9:50 03 06A SERVICE BODY ON TRUCK 03 06 44745 2/25/2020 9:00 3/6/2020 9:50 21 07 2007 CHEVROLET IMPALA 2G1WS55R779268898 112,205 2/25/2020 9:00 3/6/2020 10:00 27 07 2007 CHEVROLET TRAILBLAZER LS SUV 1GNET13M572222296 167,651 2/25/2020 9:00 3/6/2020 10:10 05 08 2008 FORD CROWN VICTORIA 2FAHP71V08X155300 123,575 2/25/2020 9:00 3/6/2020 10:20 31 08 2008 FORD RANGER 1FTYR45E58PA65109 189,451 2/25/2020 9:00 3/6/2020 10:30 30 11 2011 FORD CROWN VICTORIA 2FABP7BV8BX135341 139,985 2/25/2020 9:00 3/6/2020 10:40 17 15 2015 DODGE GRAND CARAVAN 2C4RDGCG9FR722952 133,018 2/25/2020 9:00 3/6/2020 10:50
Tagged Passions:transportation

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Consent Agenda - 10.

UNION COUNTY BOARD OF COMMISSIONERS

AGENDA ITEM REQUEST:

MEETING DATE: 2/17/2020 DEPARTMENT: Planning TITLE

Tagged Passions:planning

Resolution for Dedication of Right of Way to the North Carolina Department of Transportation and Resolution for Modification of an Existing Easement

on Union County Property PUBLIC HEARING: No PRESENTATION: No
Tagged Passions:transportation, property, hearing, and easement

INFORMATION CONTACT TELEPHONE NUMBERS Lee Jenson 704-283-3564

ACTION REQUESTED: Adopt Resolution for Dedication of Right of Way to the North Carolina Department of Transportation and adopt Resolution for

Modification of an Existing Easement on Union County Property
Tagged Passions:transportation, property, and easement

BACKGROUND Union County owns a parcel of real property, referenced by Tax Parcel 09372003E (the Property ) along Goldmine Rd. which is part of its

Piedmont Innovation Park. Union County Public Schools is developing a property in the immediate vicinity as a transportation facility. As part of this development, the North Carolina Department of Transportation (NCDOT) is requesting that Union County dedicate 2.221 acres of the Property to NCDOT for right of way.
Tagged Passions:facility, taxes, Taxes, development, transportation, parks, Development, property, and education

In addition, as part of the transportation facility improvements, it has been requested that Union County modify an existing 60 foot wide access

easement to benefit the transportation facility property.
Tagged Passions:facility, transportation, property, and easement

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