GA - Kennesaw: City Council Work Session

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City Council Work Session

Mayor Derek Easterling City Manager Jeff Drobney City Clerk Lea Addington

Tagged Interests: administrator and manager

Council Mayor Pro-Tem, Pat Ferris

Tagged Interests: council

James Eaton Tracey Viars

Chris Henderson David Blinkhorn

City Council Work Session

Tagged Interests: council

Special Call Meeting Agenda July 13, 2020 7:00 PM

Council Chambers

I. INVOCATION

II. PLEDGE OF ALLEGIANCE

III. CALL TO ORDER

IV. ANNOUNCEMENTS

A. Pursuant to Governor Kemp s Executive Order Number 03.14.20.01 declaring a Public Health State of Emergency and in accordance with O.C.G.A.

50-14-1 et seq., as may be amended or extended, this public meeting is being conducted via the use of real-time telephonic technology allowing the public simultaneous access to the public meeting. You may also attend in person with limited seating available at both the Council Chambers and the Ben Robertson Community Center. Mayor and Council will be conducting their meeting via real-time telephonic technology using Zoom Meeting and Facebook Live. You can access the meeting via the following link: https://www.facebook.com/CityofKennesaw/
Tagged Interests: health, emergency, Technology, technology, social media law, and community center

V. PRESENTATIONS

VI. PUBLIC COMMENT/BUSINESS FROM THE FLOOR

Tagged Interests: business

VII. OLD BUSINESS

Tagged Interests: business

VIII. NEW BUSINESS

Tagged Interests: business and economic development

A. DISCUSSION ONLY: Draft Citywide Budget for FY 2020-2021.

Tagged Interests: budget

IX. COMMITTEE AND BOARD REPORTS

Tagged Interests: boards and commissions

X. PUBLIC HEARING(S)

Tagged Interests: hearing

Swearing-in of any witnesses or individuals offering comments on any of the following items.

XI. CONSENT AGENDA

DEPARTMENT REPORTS

XII. GENERAL AND ADMINISTRATIVE

GINA AULD, Finance Director

Tagged Interests: finance

XIII. PUBLIC SAFETY

Tagged Interests: public safety

BILL WESTENBERGER, Police Chief LINDA DAVIS, 911 Communications Director

Tagged Interests: 911, public safety, communications, and Communications

XIV. INFORMATION TECHNOLOGY

Tagged Interests: Technology, technology, information technology, and Information Technology

RICK ARNOLD, Operations specialist JOSHUA GUERRERO, Systems Administration Specialist

XV. PUBLIC WORKS

Tagged Interests: Public Works and public works

Director

XVI. RECREATION AND CULTURE

Tagged Interests: recreation

RICHARD BANZ, Museum Director STEVE ROBERTS, Parks and Recreation Director ANN PARSONS, Smith-Gilbert Gardens Director

Tagged Interests: parks and recreation

XVII. COMMUNITY DEVELOPMENT

Tagged Interests: development, Development, and community development

ROBERT FOX, Economic Development Director DARRYL SIMMONS, Zoning Administrator SCOTT BANKS, Building Official

Tagged Interests: Homebuilder, economic development, development, zoning, Development, and administrator

XVIII. PUBLIC COMMENT/BUSINESS FROM THE FLOOR

Tagged Interests: business

XIX. CITY MANAGER'S REPORT (Jeff Drobney)

Tagged Interests: administrator and manager

XX. MAYOR'S REPORT

XXI. COUNCIL COMMENTS

Tagged Interests: council

XXII. EXECUTIVE SESSION - Land, Legal, Personnel

Tagged Interests: legal and personnel

Pursuant to the provisions of O.C.G.A. 50-14-3, the City Council could, at any time during the meeting, vote to close the public meeting and move to

executive session to discuss matters relating to litigation, legal actions and/or communications from the City Attorney; and/or personnel matters; and/or real estate matters
Tagged Interests: council, legal, personnel, communications, and Communications

XXIII. ADJOURN

Regular Meeting Agenda 7/13/2020 7:00 PM Council Chambers

Title of Item:

Pursuant to Governor Kemp s Executive Order Number 03.14.20.01 declaring a Public Health State of Emergency and in accordance with O.C.G.A. 50-14-1

et seq., as may be amended or extended, this public meeting is being conducted via the use of real-time telephonic technology allowing the public simultaneous access to the public meeting. You may also attend in person with limited seating available at both the Council Chambers and the Ben Robertson Community Center.
Tagged Interests: health, emergency, Technology, technology, and community center

Agenda Comments:

Mayor and Council will be conducting their meeting via real- time telephonic technology using Zoom Meeting and Facebook Live. You can access the

meeting via the following link: https://www.facebook.com/CityofKennesaw/
Tagged Interests: council, Technology, technology, and social media law

Funding Line(s)

Tagged Interests: funding

Regular Meeting Agenda 7/13/2020 7:00 PM Council Chambers

Title of Item: DISCUSSION ONLY: Draft Citywide Budget for FY2020-2021.

Tagged Interests: budget

Agenda Comments:

Funding Line(s)

Tagged Interests: funding

ATTACHMENTS: Description Upload Date Type Draft Budget 7/9/2020 Backup Material

Tagged Interests: budget

DRAFT

OPERATING AND CAPITAL

BUDGET

Tagged Interests: budget

FISCAL YEAR 2020-2021

Mayor Derek Easterling

Mayor Pro-Tem Pat Ferris

David Blinkhorn

James Eaton

Chris Henderson

Tracey Viars

1

2529 J.O. Stephenson Avenue, Kennesaw, Georgia, 30144 * (770) 424-8274 * Fax (678) 460-2844 www.kennesaw-ga.gov

Memo

To: Mayor and Council

Tagged Interests: council

From: Jeff Drobney, City Manager Gina Auld, Finance Director

Tagged Interests: finance, administrator, and manager

Date: July 7th, 2020

Re: FY 2021 Recommended Budget

Tagged Interests: budget

Mayor and Council,

Tagged Interests: council

Staff is presenting for your consideration the FY 2021 Recommended Budget totaling 25,044,940 Fiscal Year 2021 refers to the period of time between

October 1, 2020, and September 30, 2021. This submittal is based on information obtained and revised throughout the initial phases of the budgeting process.
Tagged Interests: budget

Revenue projections are based on historical data, collections year-to-date, property assessments performed by the Cobb County Tax Assessor s Office,

and other sources. Expenditures are based on departmental requests and adjustments consistent with the adopted Strategic Plan, city goals and each department s function, needs and goals.
Tagged Interests: strategic, historical, taxes, Taxes, and property

Property taxes remain the City s largest source of revenue. A projected increase in property tax revenue is driven by new development and

re-valuations by the Cobb County Tax Assessor. In most cases, residents with the Floating Homestead Exemption will not see an increase. Steady growth and conservative budgeting has allowed Kennesaw to keep the same millage rate of 8 mills since FY 08. This budget anticipates the millage rate will remain unchanged for the 14th consecutive year.
Tagged Interests: budget, taxes, Taxes, development, Development, property, property tax, and growth

The City s fiscal stewardship has helped it to achieve a solid bond rating. Rating agency Standard Poor s gives Kennesaw a rating of A1 with a stable

outlook. Of note, the A1 rating is a strong rating and is the highest within the A-rated category. The A1 rating reflects the city s sizeable and rapidly growing tax base
Tagged Interests: taxes, Taxes, bond, and poverty

MAYOR

Derek Easterling

City Manager

Tagged Interests: administrator and manager

Jeff Drobney

City Clerk, MMC

Debra Taylor

COUNCIL

Tagged Interests: council

Mayor Pro Tem Pat Ferris

James Eaton

Tracey Viars

Chris Henderson

David Blinkhorn

2

2529 J.O. Stephenson Avenue, Kennesaw, Georgia, 30144 * (770) 424-8274 * Fax (678) 460-2844 www.kennesaw-ga.gov

that benefits from proximity to Atlanta (Aa1 stable) and the institutional presence of Kennesaw State University (A1 stable). The rating also

incorporates Kennesaw s healthy, albeit largely restricted, financial position, affordable debt burden, and a low pension liability.
Tagged Interests: finance, retirement, and university

The State of Georgia requires every local government to adopt a balanced operating budget. This process includes setting the millage rate,

advertising and conducting public hearings, and adhering to Generally Accepted Accounting Principles (GAAP). This recommended budget has been balanced.
Tagged Interests: budget, taxes, Taxes, advertising, and hearing

3

FY 2020-2021 Proposed Budget

Tagged Interests: budget

ORDER OF REVIEW BY DEPARTMENT/FUNCTION

PAGE NO.

FUND 100 GENERAL FUND REVENUE 10

DEPT 1100 MAYOR COUNCIL 14

Tagged Interests: council

DEPT 1320 CITY MANAGER 19

Tagged Interests: administrator and manager

DEPT 1510 FINANCE 27

Tagged Interests: finance

DEPT 1530 LEGAL SERVICES 35

Tagged Interests: legal and services

DEPT 2000 COURT SERVICES 37

Tagged Interests: legal, services, and court

DEPT 8000 DEBT SERVICE 43

DEPT 9000 RESERVES 46

DEPT 9100 OPERATING TRANSFERS 48

DEPT 1535 INFORMATION TECHNOLOGY 50

Tagged Interests: Technology, technology, information technology, and Information Technology

DEPT 1540 HUMAN RESOURCES 60

Tagged Interests: human resources

DEPT 1565 BUILDING MAINTENANCE 66

Tagged Interests: Homebuilder

DEPT 3200 POLICE 78

Tagged Interests: public safety

DEPT 3400 CORRECTIONS 91

Tagged Interests: jail

FUND 210 ASSET FORFEITURE 95

FUND 211 TREASURY EQUITABLE SHARING 97

DEPT 4000 PUBLIC WORKS 99

Tagged Interests: Public Works and public works

DEPT 4200 STREETS 105

Tagged Interests: streets

FUND 540 SANITATION 113

Tagged Interests: solid waste

FUND 560 STORM WATER 116

Tagged Interests: utility, Utility, water, and stormwater

FUND 565 STREET LIGHTS 120

Tagged Interests: streets, streetscape, and traffic

DEPT 6100 PARKS RECREATION 122

Tagged Interests: parks and recreation

DEPT 7200 BUILDING SERVICES 131

Tagged Interests: Homebuilder and services

DEPT 7400 PLANNING ZONING 137

Tagged Interests: planning and zoning

DEPT 7500 ECONOMIC DEVELOPMENT 143

Tagged Interests: economic development, development, and Development

FUND 760 KDDA 149

FUND 780 KDA 151

FUND 215 911 EMERGENCY 153

Tagged Interests: 911 and emergency

FUND 556 SOUTHERN MUSEUM 161

FUND 557 SMITH-GILBERT GARDENS 168

FUND 275 HOTEL/MOTEL 174

Tagged Interests: hotel

FUND 276 IMPACT FEES 176

Tagged Interests: impact fee

FUND 285 CEMETERY 178

FUND 301 CAPITAL PROJECTS 180

Tagged Interests: capital spending and Capital Spending

FUND 310 SPLOST 182

FUND 600 PSIF 183

FUND 700 URA 185

FY 2020-2021 Proposed Budget Assumptions

Tagged Interests: budget

Budget Highlights

Tagged Interests: budget

No millage rate increase

Tagged Interests: taxes and Taxes

Overall Tax Revenue budgeted at 3 increase

Tagged Interests: budget, taxes, and Taxes

832,124 to fund City s reserve account; reserve previously budgeted in City Manager s budget (Working

Tagged Interests: budget, administrator, and manager

Capital Transfer line item), but now shown in a separate reserve budget (department 9000)

Tagged Interests: budget

There is no COLA proposed in the FY 21 budget due to the severe negative impact of COVID 19 on FY 20

Tagged Interests: budget

revenues and unknown impacts on the FY 21 budget

Tagged Interests: budget

Salary budgets in all departments include budgeting the cost of employees selling sick vacation time as

Tagged Interests: budget

allowed by City policy, based on historic trends

Tagged Interests: historic and policy

Increased expected health care costs and retirement contributions ( 300,000 and 200,000 respectively) are

Tagged Interests: health, retirement, and seniors

spread throughout each department

Sanitation costs remain steady with a 1.2 increase from the service provider

Tagged Interests: solid waste

Increase of overall budget between FY 20 and FY 21 is approximately 1

Tagged Interests: budget

Revenue Highlights

The biggest news story of FY 20 was COVID-19 and its impact on public health and the finances of government agencies at all levels. The impact of

COVID-19 on City of Kennesaw revenues for FY20 has
Tagged Interests: coronavirus, health, and finance

been significant but not as drastic as cities that rely heavily on hotel/motel sales taxes, income taxes, and

Tagged Interests: sale, taxes, Taxes, and hotel

sales taxes. The biggest impact was on TAVT, SPLOST, court, liquor tax and revenues generated by Parks

Tagged Interests: alcohol, legal, sale, taxes, Taxes, parks, and court

Recreation, the Southern Museum and Smith-Gilbert Gardens.

Tagged Interests: recreation

Due to changes in the TAVT disbursement formula enacted by the Georgia 2 years ago it was projected that TAVT would decline by nearly 50 or 600,000.

Given the uncertain nature of the impact the new

legislation would have neither the county or the State of Georgia could provide accurate financials. TAVT -

Tagged Interests: finance

The Title Ad Valorem Tax (TAVT) law effective since March 1, 2013, redefined the collection and

Tagged Interests: taxes, Taxes, and ad valorem

disbursement of motor vehicle taxes. Unlike the disbursement of ad valorem tax which is based on millage rates, the TAVT disbursement formulas are

based on census data for counties and municipalities, and
Tagged Interests: taxes, Taxes, rates, and ad valorem

student enrollment for schools. With the enactment of HB 329 from the 2017-2018 regular General

Tagged Interests: education and enrollment

Assembly session, changes were made regarding the way TAVT is disbursed as follows: For the time

period of January 1, 2019, through June 30, 2019, the calculation of TAVT disbursement was the same as

completed in previous years. However, beginning July 1, 2019, the state and local governments split was set indefinitely at 35 and 65 respectively.

Of the 65 local split, there was no longer include a true- up provision nor three separate buckets. The allocation for cities changed by distributing 23 of the tax allocation for any vehicle titled in the corporate limits of a city (dependent on the residence address of the
Tagged Interests: taxes and Taxes

buyer) with 28 distributed to the county and 49 distributed to the school district. Since the change

Tagged Interests: education

approximately 60 of cities have lost TAVT revenue while counties and school districts have enjoyed a

Tagged Interests: education

significant increase in the local revenue share. In the 2020 legislative session HB 779 was introduced and

if passed HB 779 will change the distribution of the TAVT fee between local governments to allow cities to recoup some of their lost revenue by

changing the distribution from 23 to 28 in a city with a county

school district and cities with a city school district from 23 to 34 . The bill passed out of the House and

Tagged Interests: education

because of the stoppage of the legislative session was pending in the Senate as of 6-18-2020. The Senate

passed HB 779 on June 22nd. The impact on our TAVT collections has been significant. Last year I

predicted a 50 loss over previous history. To date, the projected amount collected for FY 20 will total

Tagged Interests: history

approximately 720,000, not the 600,000 originally projected but still a reduction of approximately

500,000 collections for May and June were significantly reduced due to the impact of COVID-19.

Tagged Interests: coronavirus

5

FY 2020-2021 Proposed Budget Assumptions

Tagged Interests: budget

Hotel Motel Tax - due to the closing of the Intown Suites Hotel and the impact of COVID-19 Hotel/Motel tax collections are projected to continue a

steep decrease from projected total revenues of 62,990 in FY 19
Tagged Interests: coronavirus, taxes, Taxes, and hotel

to approximately 38,290 in FY 21.

Senior Tax Exemption Any resident over 65 years of age is exempt from City of Kennesaw ad valorem property tax for the property on which they reside.

This exemption has been in place since 1959 and for
Tagged Interests: taxes, Taxes, property, ad valorem, and property tax

FY 21 the total dollar amount not being collected into the General Fund is projected to total 980,672. This is a 6.4 increase over FY 20 when the

amount totaled 921,550 and a 34.6 increase over FY 19 when

the amount totaled 728,766 and a 206 increase since 2012 when the amount totaled 320,576. With the

youngest baby boomers (age 56) being born in 1965 and with 10,000 people a day turning 65 years of age

the impact of the 100 senior exemption will continue to grow and have a larger impact on the General

Fund. The dollar amount will surpass 1 million in FY 2022 and will continue to grow ultimately

surpassing 2 million in the coming decade.

Expenditure Highlights

Personnel

Tagged Interests: personnel

Requests for two new full time positions and four new part-time positions (PT positions are related to the opening of

the new recreation center in late FY 21) were received from the departments. There were additional requests to

Tagged Interests: recreation

unfreeze three full time positions and one part-time position. Positions that are being recommended for funding are

Tagged Interests: funding

listed below. The total budgeted impact of salary and benefits of new fulltime positions for FY 2021 is

Tagged Interests: budget

approximately 52,000. The impact of four part-time positions on the FY 2021 budget is 12,000.

Tagged Interests: budget

As part of the overall budget process, Department Directors were tasked with reviewing current positions, both filled

Tagged Interests: budget

and vacant due to recent retirements or the slowdown in backfilling due to COVID-19. They were asked to review

Tagged Interests: coronavirus, retirement, and seniors

current job descriptions to ensure that each employee was correctly classified and aligned to ensure maximum

efficiency and productivity while providing high levels of service. The Directors did an outstanding job in

Tagged Interests: government efficiency

identifying areas and positions that needed to be combined or have their duties expanded. This will result in better

efficiency and utilization of current staff without a large impact on the General Fund and occurring ongoing costs.

Tagged Interests: government efficiency

As a result, there are several recommended reclassifications due to change in job responsibilities and realignment of

the organizational chart. Nine reclassification requests are being recommended for FY 2021, with the majority of

them related to the opening of the new recreation center. These are justified due to changing job duties and for

Tagged Interests: recreation

consistency with industry standards and market realities. The total budgeted impact of the reclassifications on the

Tagged Interests: market and budget

General Fund is approximately 25,000 as a result of one position being correctly reclassified and funded through

the stormwater fund.

Tagged Interests: stormwater

It is also being recommended to unfreeze one fulltime position (Assistant Public Works Director) and one part-time

Tagged Interests: Public Works and public works

position (Zoning Clerk). The total budgeted impact for salary and benefits on the General Fund is approximately

Tagged Interests: budget and zoning

30,000 due to the freezing of the Construction Inspector position in Public Works and the PT Records Clerk and

Tagged Interests: construction, Public Works, and public works

reallocation of salary and benefits.

6

FY 2020-2021 Proposed Budget Assumptions

Tagged Interests: budget

Position changes/additions:

Department Reclassification due to change job responsibilities

Smith Gilbert Gardens Environmental Education and Communications

Tagged Interests: environment, communications, education, and Communications

Manager to Guest Experience Manager

Tagged Interests: manager

Smith Gilbert Gardens Garden Manager to Garden and Education Manager

Tagged Interests: manager and education

Public Works Street Maintenance III to Stormwater Maintenance III

Tagged Interests: streets, Public Works, public works, and stormwater

Public Works Stormwater Specialist to Stormwater Maintenance III

Tagged Interests: Public Works, public works, and stormwater

Parks and Recreation Crew Leader to Recreation Center Manager

Tagged Interests: parks, manager, and recreation

Parks and Recreation Parks Worker II to Program Specialist

Tagged Interests: program, parks, and recreation

Parks and Recreation Parks Worker I to Office Assistant/Front end staff for

Tagged Interests: parks and recreation

new Recreation Center

Tagged Interests: recreation

Parks and Recreation Parks Worker I to Office Assistant/Front end staff for

Tagged Interests: parks and recreation

new Recreation Center

Tagged Interests: recreation

Planning Zoning Zoning Coordinator to Assistant Zoning

Tagged Interests: planning and zoning

Administrator/Planner

Tagged Interests: administrator

New Positions: Org chart updates:

Parks and Recreation:

Tagged Interests: parks and recreation

(4) PT Facility Monitors for Recreation Center

Tagged Interests: facility and recreation

Finance:

Tagged Interests: finance

Business License Compliance Officer

Tagged Interests: business, compliance, license, and business license

City Clerk

Freeze Part-time Records Clerk

Public Works:

Tagged Interests: Public Works and public works

Unfreeze Assistant Public Work Director

Freeze Constructor Inspector

Planning Zoning:

Tagged Interests: planning and zoning

Unfreeze PT Zoning Clerk

Tagged Interests: zoning

Finance:

Tagged Interests: finance

PT Tax admin to FT Tax admin

Tagged Interests: taxes and Taxes

City Manager

Tagged Interests: administrator and manager

Marketing Specialist from Museum to City Manager

Tagged Interests: market, administrator, and manager

7

FY 2020-2021 Proposed Budget Assumptions

Tagged Interests: budget

Use of Court Project Fund and Court Service Improvement Funds as outlined:

Tagged Interests: funding, legal, and court

Court Project Fund

Tagged Interests: legal and court

Department Item Amount

IT Vmware licensing upgrade 28,000

IT Server Replacement 21,000

Police Glock 9mm handguns 65,000

Tagged Interests: public safety

Court Services Improvement Fund

Tagged Interests: legal, services, and court

Department Item Amount

City Clerk Open Records Management Software (FOIA) 11,400

Tagged Interests: information technology, Freedom of Information Act (FOIA), and Information Technology

Police Ford Interceptor Utility 70,000

Tagged Interests: utility, Utility, and public safety

Police Ford Interceptor Utility 70,000

Tagged Interests: utility, Utility, and public safety

IT Cyber Security Proof Point 35,000

Tagged Interests: security

IT HelpDesk Dude Solution 45,000