NC - Fayetteville: City Council Work Session

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City Council Work Session

City Council Work Session

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City of Fayetteville

Meeting Agenda - Final

433 Hay Street Fayetteville, NC

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28301-5537 (910) 433-1FAY (1329)

Lafayette Conference Room5:00 PMMonday, May 1, 2017

REVISED

1.0 CALL TO ORDER

2.0 INVOCATION

3.0 APPROVAL OF AGENDA

4.0 OTHER ITEMS OF BUSINESS

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17-1694.01 Presentation on PWC s Fleet Parts Outsourcing

Parts Outsourcing May 1 2017-City Council Mtg.pptxAttachments:

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17-1194.02 Resiliency Element - Comprehensive Plan

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Resiliency PPT .pdf

Resiliency Element - final draft w Appendix.pdf

Attachments:

17-1734.03 Information-Only Item - RAMP and Blighted Properties Update

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Map of Proposed Blighted Areas_As of 042017_5 PM.pdfAttachments:

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17-1684.04 Public Art for FAST Transit Center

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Presentation Arts Commission 3-2017

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Arts Commission Report - Karen Hilton 4-3-2107

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Attachments:

17-1974.05 Adoption of Capital Project Ordinance 2017-48 (Design Phase for the Airport Public Art Project) CPO 2017-48 (Airport Public Art)

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LTR to Deborah Martin Mintz

Arts Council LTR to Airport

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Pulic Art Commission recommendation

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Art Project.ppt

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Attachments:

Page 1 City of Fayetteville Printed on 4/27/2017

May 1, 2017City Council Work Session Meeting Agenda - Final

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17-1794.06 Discussion of the expansion and prioritzation of the boundaries of Murchison Road Catalyst Site 1. Catalyst Sites 1-1c

Tagged Passions:expansion, sites, and streets

Catalyst Site 1 Redevelopment Plan

Attachments:

17-1864.07 Property Acquisition for Tryon Drive Stormwater Improvement Project Tryon Rd.pdf

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Tryon Rd Pics.pdf

Attachments:

17-1784.08 North Carolina Housing Finance Agency Essential Single-Family Rehabilitation Loan Pool - Disaster Recovery (ESFRLP-DR) Grant Update

Tagged Passions:housing, grant, finance, and Information Technology

17-1804.09 Consideration of Military Business Park as the site for the Multi-Sport Complex MBP to COF +4April2017_0073

Tagged Passions:military, parks, and business

MBP - Street Cost (3)

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MBP cost estimate - COF

Military Business Park - COF

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Attachments:

17-1824.010 Joint 911 and Emergency Operations Center Development Process Update Joint 911 Resolution 062716.pdf

Tagged Passions:Tony Taylor Custom, 911, emergency, and Development

Fay - Cumb Task Force Meeting 4-5-17 final.pptx

IGA for Consolidated 9-1-1 Center_Fayetteville-Cumberland County 4-21-17.docx

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Attachments:

17-1894.011 City Council Member Agenda Item Request - Resolution of Support for Continued Amtrak Services MPT Colvin - Agenda Item Request - Amtrac

050117.pdf
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Business Insider - Amtrak.pdf

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Attachments:

17-1984.012 City Council Member Agenda Item Request - Outsourcing of Lawn and Field Services for Kiwanis Recreation Center Council Member Arp -

Agenda Item Request - Kiwanis 050117.pdfAttachments:
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5.0 ADMINISTRATIVE REPORTS

5.01 Food Trucks at Festival Park Update

Tagged Passions:food trucks, festival, parks, and transportation

5.02 Recommend HH Architecture for Selection as the Design Firm for the Western Senior Center

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6.0 ADJOURNMENT

Page 2 City of Fayetteville Printed on 4/27/2017

May 1, 2017City Council Work Session Meeting Agenda - Final

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CLOSING REMARKS The City of Fayetteville will not discriminate against qualified individuals with

disabilities on the basis of disability in the City s services, programs, or activities. The City will generally, upon request, provide appropriate

aids and
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services leading to effective communication for qualified persons with disabilities so they can participate equally in the City s programs, services,

and
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activities. The City will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal

opportunity to enjoy all City programs, services, and activities. Any person who requires an
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auxiliary aid or service for effective communications, or a modification of policies or procedures to participate in any City program, service, or

activity,
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should contact the office of Human Relations, ADA Coordinator, at wragglin@ci.fay.nc.us, 910-433-1696, or the Office of the City Clerk at

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cityclerk@ci.fay.nc.us, 910-433-1989, as soon as possible but no later than 72 hours before the scheduled event.

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Page 3 City of Fayetteville Printed on 4/27/2017

City Council Action Memo

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City of Fayetteville 433 Hay Street Fayetteville, NC 28301-5537

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(910) 433-1FAY (1329)

File Number: 17-169

Agenda Date: 5/1/2017 Status: Agenda ReadyVersion: 1

File Type: Other Items of Business

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In Control: City Council Work Session

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Agenda Number: 4.01

TO: Mayor and Members of City Council

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THRU: David W. Trego, CEO/General Manager

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Public Works Commission of the City of Fayetteville

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FROM: Fayetteville Public Works Commission

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DATE: May 1, 2017

RE: Presentation on PWC s Fleet Parts Outsourcing ..end

COUNCIL DISTRICT(S): All

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..b

Relationship To Strategic Plan: High Quality Built Environment

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Executive Summary: The Fayetteville Public Works Commission, during their April 12, 2017, meeting approved the Outsourcing of PWC s Fleet Parts to

Mancon, LLC, Virginia Beach, VA, and to present a recommendation at the City Council s Work Session on May 1, 2017.
Tagged Passions:boards and commissions, beach, council, and public works

Background: The Fayetteville Public Works Commission, during their April 12, 2017, meeting approved staff s recommendation to Outsource PWC s Fleet

Parts to Mancon, LLC, Virginia Beach, VA, for one (1) year and to present a recommendation to City Council at their Work Session on May 1, 2017.
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Issues/Analysis: N/A

Page 1 City of Fayetteville Printed on 4/27/2017

File Number: 17-169

Budget Impact: Total annual anticipated savings is 1.12 Million or 27 . Savings to be split between City and PWC based on actual parts ordered.

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Options: N/A

Recommended Action: The Fayetteville Public Works Commission recommends the Fayetteville City Council approve staff s recommendation to Outsource PWC

s Fleet Parts to Mancon, LLC, Virginia Beach, VA for one (1) year.
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Attachments: Fleet Parts Supply Management Operation Presentation.ppt

Page 2 City of Fayetteville Printed on 4/27/2017

SUSAN FRITZEN, CHIEF CORPORATE SERVICES OFFICER

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Fleet Parts Supply Management Operation

City Council Meeting May 1, 2017

Reduce costs

Improve shop efficiency:

Reduce parts delivery time Improve productivity rates Return vehicles back to service

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quicker

Goals Objectives

2

3 Steps Taken to Date

Started in 2013 researching industry Best Practices benchmarking other utilities

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December 2016 released RFP for Onsite Parts Supply Management

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Conducted 2 pre-bid meetings/site walk-thru

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Team evaluated proposals

Meeting with highest scoring vendor

Reference checks

Team recommends MANCON,LLC

4 Existing Costs

PARTS

FY2015 - 3.6 Million

FY2016 - 3.8 Million

FY2017 - 3.8 Million (budgeted)

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LABOR COSTS

6 Staff - 369,178 salaries benefits

5 Proposed Plan - Year 1 Costs

PARTS Expected Costs: 2.5 Million (actual cost with 0 markup)

ADMINISTRATION Labor Costs (6 staff) 341,855 Non-labor Costs: 149,057

490,912

Total annual savings 1.12 Million or 27

Savings to be split between City and PWC based on actual parts ordered

6

Projected Annual Savings

Labor costs

Material costs

Inventory holding costs

Unusable material disposal

Material obsolescence cost avoidance

7

Cost Benefits

8 Impacts

Local Spend: Parts bought locally- using nationally

negotiated contracts for savings Hire local workforce

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PWC 6 parts positions: 1 retained to coordinate with vendor 3 filled open PWC positions 1 retiring 1 remaining

9 Impacts

Contract Conditions:

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1-year with option of four (4) additional 1-year terms

PWC can prioritize using local vendors

Quality Warranty conditions

Ability to cancel or re-negotiate to scale down for PWC fleet only

10

Next Steps

Authorize the PWC General Manager to execute contract with MANCON, LLC in the amount of 490,912 for Year 1

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(Parts costs estimated at 2.5 Million/yr. to be billed monthly)

City Council Action Memo

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City of Fayetteville 433 Hay Street Fayetteville, NC 28301-5537

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(910) 433-1FAY (1329)

File Number: 17-119

Agenda Date: 5/1/2017 Status: Agenda ReadyVersion: 1

File Type: Other Items of Business

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In Control: City Council Work Session

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Agenda Number: 4.02

TO: Mayor and Members of City Council

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THRU: Kristoff Bauer, Deputy City Manager

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FROM: Scott Shuford, Planning Code Enforcement Director

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DATE: May 1, 2017

RE: Resiliency Element - Comprehensive Plan ..end

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COUNCIL DISTRICT(S): All

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..b

Relationship To Strategic Plan: Safe and Secure Community - Be a safe and secure community. Diverse and Viable Economy - Have a strong, diverse, and

local viable economy. High Quality Built Environment - Be designed to include vibrant focal points, unique neighborhoods that are of high quality and effective infrastructure. Desirable Place to Live, Work and Recreate - Be a highly desirable place to live, work, and recreate with thriving neighborhoods, and high quality of life for all residents. Sustainable Organizational Capacity - Have unity of purpose in its leadership and sustainable capacity within the organization. Citizen Engagement and Partnerships - Develop and maintain strong community connections.
Tagged Passions:citizen engagement, strategic, Conservation, economy, environment, and neighborhood

Executive Summary: Hurricane Matthew underscored a number of challenges Fayetteville faces regarding natural hazards resiliency. In addition to

widespread damage to structures and infrastructure, the storm event also demonstrated that lower income and racial minority populations were disproportionately affected. The OEA funded a report, completed by Fayetteville State University and Creative Economic Development Consulting, regarding the community s economic well-being. That report was presented to City Council and other regional local governments in February 2017 and highlighted local overdependence on Fort Bragg and the economic resiliency challenge our community
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Page 1 City of Fayetteville Printed on 4/27/2017

File Number: 17-119

faces. The Resiliency Element identifies natural hazards, economic and social equity issues and offers strategies that can enhance community

resiliency in these critical areas.

Background: The City of Fayetteville is vulnerable to a wide range of natural hazards that are inherent to its geographic location in Eastern North

Carolina and its established development and infrastructure patterns. In addition to these natural hazards, an over-reliance on the influence of the military to support the City s economy has the potential to create significant negative economic impacts during deployments or cutbacks to military budgets. Finally, many of our neighborhoods and citizens have suffered from social neglect over a long period of time, leading to conditions of blight and entrenched poverty.
Tagged Passions:poverty, blight, military, economy, neighborhood, Development, and budget

Prior to Hurricane Matthew, specific vulnerabilities were exposed, including single access subdivisions, public and private dam conditions, and

particularly-high risk to low income and minority neighborhoods. Recent analysis confirms economic risks to our local economy due to an overdependence on Ft. Bragg.
Tagged Passions:risk, subdivision, Ft. Bragg, economy, and neighborhood

Consequently, it is extremely important for Fayetteville to plan for resiliency in natural hazard mitigation, economic development security, and

social equity in order to maintain and enhance its physical development and economic and social structures.
Tagged Passions:disaster management, security, economic development, and Development

This draft Element addresses resiliency as part of the Comprehensive Plan Update. After work session consideration by City Council, it will be

submitted to the Planning Commission for recommendation and then brought to City Council for adoption.
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To be added to the draft element before it is presented to the Planning Commission will be insets for the income and racial background maps that blow

up the severely damaged areas where structures were damaged in excess of 50 of their value to clearly indicate the degree to which the major damage from Hurricane Matthew affected these populations to a greater extent than the rest of the City.
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Issues/Analysis: The purpose of the Resiliency Element is to:

Communicate and promote the benefits of resilience to the public. Integrate resilience into all planning and natural area conservation efforts.

Protect future water quality and quantity. Provide assistance and support for vulnerable populations and areas. Shift development patterns to sustainable community design, green buildings,
Tagged Passions:Conservation, planning, utility, Development, and water

and renewable energy supplies. Establish and maintain economic development resiliency. Promote social equity. Pursue partnerships with federal and

state agencies, NGOs, and nonprofit
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organizations to enhance local and regional resiliency.

Page 2 City of Fayetteville Printed on 4/27/2017

File Number: 17-119

Establish and maintain public confidence in our government and institutions in times of physical, economic, and social stress.

Establish and maintain monitoring, evaluation, and adaptive management capacity for addressing communitywide resilience on a continuing basis.

Budget Impact: None associated with the consideration and adoption of this Comprehensive Plan Element.

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Options: Receive report and provide any desired direction to staff.

Recommended Action: Receive report and provide any desired direction to staff.

Attachments: Draft Resiliency Element Resiliency Presentation

Page 3 City of Fayetteville Printed on 4/27/2017

Resiliency is the ability of a community to recover quickly, fairly and transparently from an internal or external challenge affecting public safety,

economic well-being or social equity.
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Purpose of the Resiliency Element

CITY OF FAYETTEVILLE RESILIENCY

ELEMENT

Natural Hazards

Economy

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Social Equity

RESILIENCY ELEMENT

Purpose and Introduction

The City of Fayetteville is vulnerable to a wide range of natural hazards that are inherent to its geographic location in Eastern North Carolina and

its established development and infrastructure patterns. In addition to these natural hazards, an over-reliance on the influence of the military to support the City s economy has the potential to create significant negative economic impacts during deployments or cutbacks to military budgets. Finally, many of our neighborhoods and citizens have suffered from social neglect over a long period of time, leading to conditions of blight and entrenched poverty.
Tagged Passions:poverty, blight, military, economy, neighborhood, Development, and budget

Consequently, it is extremely important for Fayetteville to plan for resiliency in natural hazard mitigation, economic development security, and

social equity in order to maintain and enhance its physical development and economic and social structures.
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There are a number of opportunities for communities to incorporate resiliency into their planning efforts. A partial list is provided below.

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Comprehensive Plans

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Sustainability Plans

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Climate Adaptation/Resiliency Plans

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Hazard Mitigation Plans/Continuity of Operations Plans

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Development Standards/Community Design

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Private Governance (educating citizens to pursue resiliency through personal action)

Infrastructure Projects

Economic Resiliency Plans

This Element addresses resiliency in the Comprehensive Plan Update. Previously, we have included measures to mitigate natural hazards and climate

change im- pacts in the Cumberland/Hoke County Hazard Mitigation Plan adopted by City Council in 2016. The City was a participant in the development of the Cumberland County Climate Resiliency Plan by Sustainable Sandhills which is incorporated in this Element by reference. Our Person Street green street retrofit project is an example of resilient infrastructure.
Tagged Passions:disaster management, strategic, council, environment, streets, and Development

The City has a Sustainability Plan that was adopted in 2009 and is now ready to be updated because many of the goals, objectives, and strategies

included in the Sus- tainability Plan have been achieved and new challenges are evident. City develop- ment regulations, such as the Stormwater Ordinance and the Unified Develop- ment Ordinance (UDO), promote resilient development practices.
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As noted above, the City of Fayetteville has pursued community resilience across a range of planning and capital improvement initiatives. Due to the

extent of our community s vulnerability, it is imperative to adopt a resiliency-mindset so that every possible opportunity to reduce risks faced by our community is explored.
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The purpose of the Resiliency Element is to:

Communicate and promote the benefits of resilience to the public.

Integrate resilience into all planning and natural area conservation efforts.

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Protect future water quality and quantity.

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Promote social equity and provide assistance and support for vulnerable populations and areas.

Shift development patterns to sustainable community design, green build- ings, and renewable energy supplies.

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Establish and maintain economic development resiliency.

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Pursue partnerships with federal and state agencies, NGOs, and nonprofit organizations to enhance local and regional resiliency.

Establish and maintain public confidence in our government and institutions in times of physical, economic, and social stress.

Establish and maintain monitoring, evaluation, and adaptive management capacity for addressing communitywide resilience on a continuing basis.

What is Resiliency? Resiliency is often defined as a physical or an emotional property, as the following two citations from The Free Dictionary

illustrate.
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The physical property of a material that can return to its original shape or position after deformation that does not exceed its elas- tic limit.

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The ability to recover quickly from depression or discouragement.

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By combining these definitions, resiliency could readily be defined as the ability of a community to recover quickly from an external challenge such

as a natural disaster or an impact on the local economy.
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Such a definition would be consistent with traditional hazards management prac- tice where response to an external threat is complemented with

pre-event and post-event actions intended to mitigate the impact of the realized threat.
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However, the above definition of resiliency fails to reflect a key societal element that must be incorporated into resiliency planning. For

resiliency to be a truly effective community planning strategy, it must also be perceived by all citizens as being applied fairly and successfully. The most socially-vulnerable populations (e.g., lower income, minority, elderly, or immigrant populations) are often locat- ed in areas where natural hazards and economic disruptions are more likely to occur. Additionally, these populations may experience institutionalized bias, blighted neighborhoods, and public disinvestment; the threats they perceive may therefore be internal as well as external.
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Consequently, there may be an understandable skepticism on the part of these populations with regard to the ability of any planning process to

positively affect their lives, protect their property, or ensure their safety. Resiliency planning must account for this skepticism in both response and mitigation actions. Tactics for achieving this may include enlisting people trusted in the community to speak
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in favor of the planning objectives, engaging the target population in activities that produce tangible, beneficial results, establishing advisory

networks of ex- isting neighborhood organizations, and utilizing participatory data collection and analysis to fully understand and address neighborhood or community needs in an open and transparent fashion.
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To do all this, community resilience must address physical, economic, and social states. Consequently, for the purposes of this Element, resiliency

is defined as:

Resilience as a Design Mindset

Peter David Cavaluzzi , a principal at Perkins Eastman, says, There is a tendency for people to look for the magic bullet, like building big walls or

berms to control flooding or sea-level rise. It s almost like building infrastructure based on fear, as opposed to integrating these elements into a new public realm so that they almost disappear hidden in plain sight. The key is to repurpose and adapt the design crite- ria so that [the design] results in environment that is safe and inviting for people. If you design buildings and public spaces so that they provide resilience while at the same time become promenades, boulevards, and terraces, you ll invite more people to enjoy them. But if you build more walls and berms, you ll cut people off from the wonderful environments that exist. . . . It s better to integrate resilience strategies into the fabric of new mixed-use development and into the public spaces rather than to block views and pedestrian access. (Urban Land; May/June 2016)
Tagged Passions:Pedestrian, flooding, Conservation, environment, streets, commercial, and Development

The Person Street green street project is an example of incorporating resiliency design thinking into a capital improvement project. This project

adds parking and landscaping to a roadway that can now effectively function as an extension of downtown infrastructure. At the same time, 85 of the stormwater falling on this street segment will be absorbed into the ground and not released into the stormwater sewer system.
Tagged Passions:downtown, capital spending, streets, sewer, utility, parking, and stormwater

Cover Photo Credits clockwise starting from left:

Hurricane Matthew NASA/NOAA GOES Project Special Operations Training at Ft. Bragg: DOD Habitat for Humanity Neighborhood Damage: COF

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The ability of a community to recover quickly, fairly and transparently from an internal or external challenge affecting public safety, economic

well-being or social equity.
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Natural Hazards Resilience

The City of Fayetteville was a participant in the development of the Cumberland County Climate Resiliency Plan which is incorporated into this

Element by refer- ence. The Climate Resiliency Plan identified four critical natural hazards that re- quire acknowledgment and mitigation in planning and action. These four areas are:
Tagged Passions:planning, environment, and Development

Increasing temperature and frequency of heat waves

Increasing strength and frequency of severe weather

Increasing frequency of heavy precipitation events

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Increasing frequency of prolonged droughts

The Cumberland County Resiliency Plan s list of hazards is reinforced by other sci- entific studies such as the Third National Climate Assessment.

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A team of more than 300 experts guided by a 60-member Federal Advisory Com- mittee produced the Assessment in 2014 which, prior to publication, was

exten- sively reviewed by the public and experts, including federal agencies and a panel of the National Academy of Sciences. The Third National Climate Assessment identi- fied three primary climate change impacts affecting the Southeastern United States, a region of the country that includes North Carolina.
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These impacts are:

Decreased water availability, exacerbated by population growth and land use change, will continue to increase competition for water and affect the

region s economy and unique ecosystems.
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Increasing temperatures and the associated increase in frequency, intensity, and duration of extreme heat events will affect public health, natural

and built environments, energy, agriculture, and forestry.
Tagged Passions:Forestry, agriculture, energy, health, Conservation, events, and environment

Sea level rise poses widespread and continuing threats to both natural and built environments and to the region s economy.

Tagged Passions:Conservation, economy, and environment

Citation: Melillo, Jerry M., Terese (T.C.) Richmond, and Gary W. Yohe, Eds., 2014: High- lights of Climate Change Impacts in the United States: The

Third National Climate Assess-
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ment. U.S. Global Change Research Program, p 71.

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Of course, even current extreme weather events create risks to the state and our region as Hurricane Matthew has amply and recently demonstrated.

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Critical Local Vulnerabilities

Water Supply Fayetteville is served by surface water sources, primarily the Cape Fear River. Upstream communities also utilizing the Cape Fear River

water source include fast-growing cities in the Triangle which can result in competi- tion. The Town of Cary, for instance, seeks to divert millions of gallons of water per day from the Cape Fear River as part of an interbasin transfer. The City, through its utility provider, the Public Works Commission, is seeking to block this transfer in order to protect its future water supply.
Tagged Passions:boards and commissions, watershed, public works, utility, and water

Additionally, surface water sources are vulnerable to the effects of drought and pollution. An effort to explore groundwater options, including

injected storage where surface water is treated in times of abundance and stored in an aquifer for use when the surface water supply is compromised by drought or pollution, should be considered.
Tagged Passions:commercial, utility, and water

Heat Vulnerability The Sandhills area of North Carolina is traditionally the hottest part of the state. Climate change impacts are projected to

significantly increase temperatures in the region, with some scenarios indicating the poten- tial for daily high temperatures above 90 F for 120 days of the year. Such high temperatures have impacts on public health, military training, infrastructure, agriculture, and the economy.
Tagged Passions:agriculture, military, health, training, economy, and environment

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