OR - Salem: CITY COUNCIL

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CITY COUNCIL

City Council

Tagged Passions:council

CITY OF SALEM

Meeting Agenda

555 Liberty St SE Salem, OR 97301

Council Chambers6:00 PMMonday, February 12, 2018

Tagged Passions:council

EXECUTIVE SESSION

City Council 5:15 p.m. City Manager's Conference Room Labor Negotiations ORS 192.660(2)(d)

Tagged Passions:administrator, manager, council, and union

City Council Immediately following session above - City Manager's Conference Room Real Property Transactions ORS 192.660(2)(e)

Tagged Passions:administrator, property, manager, and council

Salem Housing Authority Immediately following session above - City Manager's Conference Room Real Property Transactions ORS 192.660(2)(e)

Tagged Passions:administrator, property, manager, and housing

WORK SESSION None.

1. OPENING EXERCISES: (Includes call to order, roll call, pledge of allegiance, announcements, proclamations, ceremonial presentations, and Council

comment)
Tagged Passions:recognition and council

Call to Order

Roll Call

1.1 APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA

1.2 COUNCIL AND CITY MANAGER COMMENT

Tagged Passions:administrator, manager, and council

1.3 PROCLAMATIONS

Tagged Passions:recognition

1.4 PRESENTATIONS

1.4 a. SOLVE'S Project Leader Award - Tibby Larson, Recipient

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2. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)

Tagged Passions:hearing

3. CONSENT CALENDAR: (Includes approval of minutes, adoption of routine resolutions, and items of business requiring Council action)

Tagged Passions:council and business

3.1 MINUTES January 16, 2018 Draft City Council Work Session Minutes18-543.1a.

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1-16-18 Draft Council Work Session MinutesAttachments:

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January 22, 2018 Draft City Council Minutes18-553.1b.

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1-22-18 Draft Council MinutesAttachments:

Tagged Passions:council

3.2 RESOLUTIONS Property tax exemptions for qualifying non-profit, low-income housing

Tagged Passions:taxes, property, Taxes, poverty, housing, and property tax

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods

Tagged Passions:neighborhood

18-473.2a.

Recommendation: Adopt Resolution No. 2018-10 (Attachment 1) approving property tax exemptions for four low-income housing properties owned by

nonprofit entities.
Tagged Passions:taxes, property, Taxes, poverty, housing, and property tax

Resolution No. 2018-10

2018-19 Program Applications

Tagged Passions:program

Attachments:

Initiate adoption process for the West Salem Zone Code Clean-Up project

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods

Tagged Passions:neighborhood

18-533.2b.

Recommendation: Adopt Resolution No. 2018-13 to:

1. Initiate Comprehensive Plan Map amendments, Neighborhood Plan Map amendments, Zoning Map amendments, and Salem Revised Code amendments that

streamline zone code provisions, allow a broader range of commercial and residential land uses, and apply more consistent design standards to enhance the character of the area, as proposed in the West Salem Zone Code Clean-Up project; and
Tagged Passions:commercial, strategic, neighborhood, and zoning

2. Refer the matter to the Planning Commission for public hearing and recommendation.

Tagged Passions:hearing, boards and commissions, and planning

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Resolution 2018-13

Exhibit 1: Map of Proposed Zones

Attachments:

Transfer of appropriation authority within the General Fund for Center 50+ security services

Tagged Passions:services, funding, and security

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods

Tagged Passions:neighborhood

18-363.2c.

Recommendation: Adopt Resolution 2018-9 to transfer 28,000 of appropriation authority from General Fund, Non Departmental, contingencies to General

Fund Recreation Services, materials and services, for the purpose of funding security officer services at Center 50+.
Tagged Passions:services, recreation, materials, funding, and security

Resolution No. 2018-9, Center 50+ Security Services

Tagged Passions:services and security

Resolution No. 2018-9, Exhibit A, Contingency Status

Attachments:

Transfer of appropriation authority in the General Fund for Priority Based Budgeting

Tagged Passions:budget and funding

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods

Tagged Passions:neighborhood

18-593.2d.

Recommendation: Adopt Resolution No. 2018-11 to transfer 85,000 of appropriation authority from General Fund, Non Departmental, contingencies to

General Fund, City Manager's Office, materials and services for Priority Based Budgeting.
Tagged Passions:budget, administrator, manager, services, materials, and funding

Resolution No. 2018-11, Priority Based Budgeting

Tagged Passions:budget

Resolution No. 2018-11, Exhibit A, Contingency Status

Attachments:

Transfer of appropriation authority in the General Fund for ICMA University consulting and peer assistance.

Tagged Passions:services, university, and funding

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods

Tagged Passions:neighborhood

18-603.2e.

Recommendation: Adopt Resolution No. 2018-12 to transfer 15,000 of appropriation authority from General Fund, Non Departmental, contingencies to

General Fund, City Manager's Office, materials and services for the purpose of accessing ICMA University consulting and peer assistance.
Tagged Passions:administrator, manager, services, university, materials, and funding

Resolution No. 2018-12, ICMA University Capstone Program

Tagged Passions:university and program

Resolution No. 2018-12, Exhibit A, Contingency Status

Attachments:

3.3 ACTION ITEMS Agreement with Oregon Environmental Council to commission art work for Salem s Public Art Collection

Tagged Passions:arts, boards and commissions, council, and environment

18-303.3a.

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Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods

Tagged Passions:neighborhood

Recommendation: Approve the donation agreement between the City of Salem and the Oregon Environmental Council to commission art work honoring

Oregon's 1971 Bottle Bill?
Tagged Passions:arts, recognition, boards and commissions, council, Donation, donation, and environment

Donation Agreement Between City of Salem, Oregon, and the Oregon Environmental CouncilAttachments:

Tagged Passions:Donation, donation, and environment

Intergovernmental Agreement with the Oregon Department of Transportation for winter storm maintenance of Center and Marion Street Bridges

Tagged Passions:streets, intergovernmental, and transportation

Ward(s): 1 Councilor(s): Kaser Neighborhood(s): CANDO, West Salem

Tagged Passions:neighborhood

18-393.3b.

Recommendation: Authorize the City Manager to execute Intergovernmental Agreement No. 32349 (Attachment 1) between the Oregon Department of

Transportation and the City of Salem.
Tagged Passions:administrator, manager, intergovernmental, and transportation

ODOT IGA 32349 vsn2Attachments:

Art work at the Salem Public Library and West Salem Branch of the Library

Tagged Passions:arts and library

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods

Tagged Passions:neighborhood

18-443.3c.

Recommendation: Authorize the City Manager to execute the attached amendment to an agreement between the City of Salem and the Salem Public Library

Foundation for art work placed at the Salem Public Library and the West Salem Branch of the Library.
Tagged Passions:arts, administrator, manager, and library

Executed Agreement - Library Foundation City of Salem

Tagged Passions:library

Amendment to Agreement relating to art work placed at the Salem Public Library and West Salem Branch of the Library

Tagged Passions:arts and library

Attachments:

Salem Electric Funding Incentives for the Streetlight Re-Lamping Project.

Tagged Passions:funding, electric, and incentive

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods

Tagged Passions:neighborhood

18-493.3d.

Recommendation: Authorize the City Manager to execute an Implementation Agreement with Salem Electric for funding incentives for the streetlight

re-lamping project.
Tagged Passions:administrator, manager, funding, electric, and incentive

Attachment 1 - Salem Electric AgreementAttachments:

Tagged Passions:electric

Ambulance Service Area Mutual Aid Agreement

Tagged Passions:mutual aid

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods

Tagged Passions:neighborhood

18-623.3e.

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Recommendation: Authorize the City Manager to sign the Mutual Aid Agreement between the City of Salem and the other ambulance service providers in

Marion and adjoining counties.
Tagged Passions:administrator, manager, and mutual aid

Mutual Aid Agreement 2018Attachments:

Tagged Passions:mutual aid

4. PUBLIC HEARINGS Petitioner-Initiated Annexation of Territory Located at 5500 Block of Skyline Road S - 97306 (Annexation Case No. C-723)

Tagged Passions:hearing, streets, and annexation

Ward(s): 7 Councilor(s): Cook Neighborhood(s): Sunnyslope

Tagged Passions:neighborhood

18-524.a.

Recommendation: 1. Find that the Petitioners have signed a valid triple majority petition for annexation of the Territory, in conformance with Oregon

Revised Statutes (ORS) Chapter 222;
Tagged Passions:annexation

2. Determine that the Petition satisfies the criteria of Salem Revised Code (SRC) 260.060(c) and adopt Order No. 2018-01-ANX (Attachment 2);

3. Apply the City of Salem RA (Residential Agriculture) zone to the Territory from Marion County UT-5 (Urban Transition 5 Acres); and

Tagged Passions:agriculture

4. Withdraw the Territory from Salem Suburban Rural Fire Protection District.

Tagged Passions:rural

Vicinity Map

Order No. 2018-01-ANX Adopting the Final Decision and Findings of Compliance

Tagged Passions:compliance

Public Works Department Parks Comments

Tagged Passions:Public Works, parks, and public works

Fire Department Comments

Tagged Passions:fire departments and districts

Public Works Department Development Services Division Comments

Tagged Passions:services, Public Works, development, Development, and public works

Finance Division Comments

Tagged Passions:finance

Salem-Keizer School District Comments

Tagged Passions:education

Attachments:

5. SPECIAL ORDERS OF BUSINESS: (Items deferred from the Consent Calendar; Mayor and Councilor Items; Items which require a selection among options;

or of special importance to Council; management reports; presentations by City boards, commissions, committees, or outside agencies)
Tagged Passions:boards and commissions, council, selection, and business

Salem Center 50+ Advisory Commission Annual Report

Tagged Passions:boards and commissions

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods

Tagged Passions:neighborhood

18-485.a.

Recommendation: Information only.

Salem Center 50+ Advisory Commission Annual Report 2017Attachments:

Tagged Passions:boards and commissions

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6. INFORMATION REPORTS: (Items that require no Council action)

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Purchases approved administratively - December 1, 2017, through December 31, 2017.

Tagged Passions:purchasing

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods

Tagged Passions:neighborhood

18-206.a.

Recommendation: Information only.

Purchases approved administratively December 2017Attachments:

Tagged Passions:purchasing

Planning Administrator Decision - Modification of Tentative Subdivision Plan Case No. SUB-UGA-ADJ16-03 - Pacific Northwest Land Company, LLC (Mark

Vukanovich, Kristina Vukanovich) - 2960 Michigan City Lane NW - Modification of the approval of SUB-UGA-ADJ16-03 (the Whispering Heights phased subdivision) to reconfigure street grades of Michigan City Lane. The request is to review an alternative street standard for 12 grade for the centerline slope of Michigan City Lane to for approximately 350 feet, where 8 grade is the maximum. The modification does not result in additional lots.
Tagged Passions:administrator, streets, subdivision, and planning

Ward(s): 8 Councilor(s): Lewis Neighborhood(s): West Salem

Tagged Passions:neighborhood

18-406.b.

Recommendation: Information Only.

Revised Land Use Decision SUB-UGA-ADJ16-03MOD1Attachments:

Center 50+ Advisory Commission Age-Friendly Initiative Update January 2018

Tagged Passions:boards and commissions

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods

Tagged Passions:neighborhood

18-466.c.

Recommendation: Information only.

Final evaluation of a railroad safety improvements public improvement contract exempted from competitive bid

Tagged Passions:rfp, RFP, and contract

Ward(s): Wards 1, 5 Councilor(s): Kaser, Ausec Neighborhood(s): Grant, Highland, NEN, and Northgate

Tagged Passions:neighborhood and grant

18-506.d.

Recommendation: Information only.

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Meeting Agenda February 12, 2018City Council

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Attachment 1 - Final ReportAttachments:

Announcing 2018 City Council committee assignments

Tagged Passions:council

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods

Tagged Passions:neighborhood

18-646.e.

Recommendation: Information only.

2018 City Council Committee AssignmentsAttachments:

Tagged Passions:council

Legislative positions and priorities on active bills.

Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods

Tagged Passions:neighborhood

18-696.f.

Recommendation: Information only.

7. ORDINANCES

Tagged Passions:ordinance

7.1 FIRST READING: Vacation of an alley at the site of the new Police Facility.

Tagged Passions:streets, public safety, and facility

Ward(s):1 Councilor(s): Kaser Neighborhood(s): CANDO

Tagged Passions:neighborhood

18-457.1a.

Recommendation: Conduct first reading of Ordinance Bill No. 1-18, which vacates an alley at the site of the new Police Facility, and schedule a

public hearing to consider the ordinance bill.
Tagged Passions:hearing, streets, public safety, ordinance, and facility

Ordinance Bill No. 1-18

Tagged Passions:ordinance

Resolution No. 2018-2

Attachments:

7.2 SECOND READING:

8. PUBLIC COMMENT: (Other than agenda items)

9. ADJOURNMENT

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Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request

such services at least 48 hours prior to the meeting. To request accommodations or services, please call 503-588-6255 or 503-588-6003 (TTD/TTY 503-588-6439), or by e-mail at: cityrecorder@cityofsalem.net at least two business days in advance.
Tagged Passions:services, equipment, and business

Si necesita ayuda para comprender esta informaci n, por favor llame 503-588-6003.

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UPCOMING PUBLIC HEARINGS, AND WORK SESSIONS PUBLIC HEARINGS - Held in the Council Chambers unless otherwise noted

Tagged Passions:hearing

2018 Community Development Block Grant and HOME Investment Partnership Program Action Plan Monday, April 9, 2018 at 6:00 p.m.

Tagged Passions:development, investment, grant, Development, cdbg, program, and community development

WORK SESSIONS - Held in the Council Chambers unless otherwise noted

Downtown Salem Streetscape Design Plan Monday, May 21, 2018 at 6:00 p.m.

Tagged Passions:streets, downtown, and streetscape

BUDGET COMMITTEE MEETING - Held in the Council Chambers unless otherwise noted

Tagged Passions:budget

SCHEDULE OF NEIGHBORHOOD ASSOCIATION ANNUAL MEETINGS

Tagged Passions:neighborhood

Neighborhood - Annual Meeting Date - Councilor Northgate - March 13 - Ausec

Tagged Passions:neighborhood

18-57a.

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MEETING PROCEDURES City Council meets on the second and fourth Mondays of each month at 6:00 p.m. All meetings are in the Council Chambers, Room 240,

555 Liberty St. SE.
Tagged Passions:procedure

The Mayor, who is the presiding officer, is elected at large for a term of two years.Councilors are elected for four-year terms for each of the City

s eight Wards. These nine officers comprise the Council who make the policy decisions for municipal activity and pass its ordinances and regulations.
Tagged Passions:policy, ordinance, council, and regulation

Because the Mayor and Councilors positions are part-time, without pay, the Council appoints a City Manager who is responsible for the administration

and execution of the City s policies and ordinances.
Tagged Passions:administrator, manager, appointments, ordinance, and council

The City Council generally follows Robert s Rules of Order, but has adopted supplementary rules that may be found on the City s website at:

http://www.cityofsalem.net/Pages/council-rules.aspx.
Tagged Passions:council

THE CONSENT CALENDAR The Consent Calendar allows the Council to save time by acting on everything listed on that part of the agenda with one motion

instead of considering each item separately. If a City Councilor believes a matter on the Consent Calendar deserves further discussion, the Councilor can request that item be removed from the Consent Calendar and considered separately under Special Orders of Business.
Tagged Passions:council and business

PUBLIC COMMENT There are two times at every regular City Council meeting when the public has an opportunity to address the City Council. The first

time is immediately prior to the Consent Calendar. This time is reserved for questions or statements regarding items appearing on the agenda, except public hearings and the merits of land use issues. The second time is at the end of the agenda. At this time, you can address the City Council on any matter of public concern, other than an agenda item. The Mayor will announce the time for public comment, and invite persons to address the City Council. Each person has three minutes to address the City Council. The time light on the podium will flash yellow when you have one minute left, and will turn red when your time has expired.
Tagged Passions:hearing

HOW TO GET YOUR COMMENTS INCLUDED AS PART OF THE AGENDA Any written comments that you wish to be given to the City Council that are about an item on

an agenda must be submitted to the City Recorder by 5:00 pm on the day of the City Council meeting when the item will be considered. If you have some matter that you wish to have the City Council consider in the future, you are encouraged to submit your suggestion in writing to the City Manager at 555 Liberty Street SE, Room 205, Salem, OR, or by e-mail to: manager@cityofsalem.net.
Tagged Passions:administrator, streets, and manager

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PUBLIC HEARINGS The City Council can hold public hearings to consider legislative, quasi-judicial or administrative matters. To testify at a hearing,

you may sign up on the Hearing Roster located near the east entrance to the Council Chambers before the Mayor convenes the meeting. At the time for the hearing on the agenda, the Mayor will announce when the public hearing is open. If you have signed up to speak, come forward to the podium when the Mayor calls your name. State your name and either your address or the ward you live in. If you wish to receive notice of any written decision reached at the hearing, you must provide the City Recorder your address. When you have finished speaking, the Mayor will ask the Council if there are any questions for you, so please remain at the podium for a moment.
Tagged Passions:hearing

The time limit is 3 minutes per person for legislative and administrative hearings. The time limits for quasi-judicial hearings in non-land use cases

are as follows: 1. Staff Presentation 15 minutes 2. Affected Party 15 minutes 3. Neighborhood Associations 5 minutes 4. Other Interested Persons 3 minutes per person 5. Rebuttal by Affected Party 7 minutes
Tagged Passions:hearing and neighborhood

Time limits for quasi-judicial land use hearings are governed by Rule 19 of the Council Rules. Parties to land use cases are encouraged to review

that rule as time limits vary depending on the nature of the hearing. Further information can be obtained by contacting the Planning Administrator at 503-588-6173 or email at: lmanderson@cityofsalem.net. Timer lights are located on the podiums. A flashing yellow light means you have one minute left; a red light means your time has expired.
Tagged Passions:administrator, hearing, council, and planning

Page 11 CITY OF SALEM Printed on 2/8/2018

Meeting Agenda February 12, 2018City Council

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Mayor: Chuck Bennett

City Council Members: Ward 1 - Cara Kaser Ward 2 - Tom Andersen Ward 3 - Brad Nanke Ward 4 - Steven McCoid Ward 5 - Matt Ausec Ward 6 - Chris Hoy

Ward 7 - Sally Cook Ward 8 - Jim Lewis
Tagged Passions:council

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