NC - Warren: Warren County Board of Commissioners

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Warren County Board of Commissioners

SUGGESTED AGENDA FOR

WORK SESSION / MEETING OF THE

WARREN COUNTY BOARD OF COMMISSIONERS

Buck Spring Conference Center 217 Nathaniel Macon Drive Littleton, NC

6:00 pm Call Work Session / Meeting to Order Chairman or Designee

MOMENT OF SILENCE

ITEM 1 Department Head Written Reports Human Resources Lisa Alston, Director Emergency Services - Dennis Paschal, Director

ITEM 2 Opioid Issue / Litigation Hassan Kingsberry, Co. Attorney

Tagged Passions:legal, human resources, services, opioid abuse, and emergency

ITEM 3 The All Saints Project Charla Duncan

ITEM 4 - (Action Item): Report of Unpaid 2017 Taxes that are Liens on Real Property and Order to Advertise Starlin Beatty, Tax Admin. ITEM 5 April 14th County Government Celebration Commissioner Pierce ITEM 6 - REVISED Resolution Establishing the Fire Commission Providing for Financial Assistance to all Fire Departments Serving the County - Kingsberry
Tagged Passions:taxes, property, Taxes, boards and commissions, advertising, body art, finance, and fire departments and districts

ITEM 7 REVISED Policy for Board / Committee Appointments/Re-Appointments and Board / Committee Activities REVISED County Volunteer Policy by: Co. Attorney Kingsberry

Tagged Passions:legal, policy, appointments, and volunteer

ITEM 8 REVISED Rules of Procedure for County Officials Kingsberry

ITEM 9 Updates: Broadband Internet Natural Gas Co. Manager Davie ITEM 10 - Adjourn Meeting 6:00 pm Chairman or Designee Call February 15, 2018 Work Session / Meeting to Order
Tagged Passions:manager, natural gas, Internet Access, and procedure

MOMENT OF SILENCE

ITEM 1 Department Head Written Reports Human Resources Lisa Alston, Director Emergency Services - Dennis Paschal, Director

Item 1A Department Head Written Report Human Resources Lisa Alston, Director ITEM 1B Department Head Written Report Emergency Services - Dennis Paschal, Director

Tagged Passions:human resources, services, and emergency

22
paged PowerPoint Presentation report has been provided in a separate e-mail.

Opioid Issue / Litigation

Tagged Passions:legal and opioid abuse

Hassan Kingsberry, Co. Attorney

Tagged Passions:legal

ITEM 3 (Pg 1 of 2)

The All Saints Project Charla Duncan

Jereann, Victoria, and I met last night (1-30-18) with Commissioners

Hunt and Pierce about a project (not related to Quilters Lane, actually). We have a meeting scheduled with Robert Davie on the 7th about the same issue. We are working as a small, citizen-led

Tagged Passions:body art

committee on something we are calling The All Saints Project. We

would like to be on the agenda for the February work session (the

12th I believe). I have attached the handout we presented to those three for your information. Thank you Charla

ITEM 3 (Pg 2 of 2)

The All Saints Project Charla Duncan (Action Item):

Report of Unpaid 2017 Taxes that are Liens on Real Property and Order to Advertise

Starlin Beatty, Tax Admin. April 14th County Government Celebration
Tagged Passions:taxes, property, Taxes, and advertising

Commissioner Jennifer Pierce

Starlin Beatty, Tax Administrator 2018 Event Host

Tagged Passions:administrator, taxes, Taxes, body art, and events

ITEM 6 (pg 1 of 5)

REVISED Resolution Establishing the Fire Commission and Providing for Financial Assistance to all Fire Departments Serving the County County Attorney Kingsberry
Tagged Passions:legal, boards and commissions, finance, and fire departments and districts

ITEM 6 (pg 2 of 5)

REVISED - Resolution Establishing the Fire Commission and Providing for Financial Assistance

No additional detail provided

Tagged Passions:boards and commissions and finance

ITEM 6 (pg 3 of 5)

REVISED - Resolution Establishing the Fire Commission and Providing for Financial Assistance

No additional detail provided

Tagged Passions:boards and commissions and finance

ITEM 6 (pg 4 of 5)

REVISED - Resolution Establishing the Fire Commission and Providing for Financial Assistance

No additional detail provided

Tagged Passions:boards and commissions and finance

ITEM 6 (pg 5 of 5)

REVISED - Resolution Establishing the Fire Commission and Providing for Financial Assistance

No additional detail provided

Tagged Passions:boards and commissions and finance

ITEM 7 (pg 1 of 5)

REVISED Policy for Board / Committee Appointments/Re- Appointments and Board / Committee Activities REVISED Warren County Volunteer Policy (Volunteer Policy provided by e-mail) Originally presented on August 16, 2017 work session agenda for discussion and on November 6, 2017 meeting agenda for consideration. The Board took no action, therefore revised policies are presented for re-consideration. County Attorney Kingsberry
Tagged Passions:legal, policy, appointments, and volunteer

ITEM 7 (pg 2 of 5)

REVISED Policy for Board / Committee Appointments/Re- Appointments and Board / Committee Activities
Tagged Passions:policy and appointments

ITEM 7 (pg 3 of 5)

REVISED Policy for Board / Committee Appointments/Re-Appointments and Board / Committee Activities REVISED Warren County Volunteer Policy (Volunteer Policy provided by e-mail) WARREN COUNTY S POLICY FOR BOARD/COMMITTEE APPOINTMENTS/ REAPPOINTMENTS AND BOARD/COMMITTEE ACTIVITIES Unless forbidden by statute or case law, this Policy will govern the appointment and/or
Tagged Passions:policy, appointments, and volunteer

reappointment of members to serve on the various boards and commissions appointed by the

Warren County Board of Commissioners and the activities of such boards and commissions:
Tagged Passions:boards and commissions and appointments

1.
Unless otherwise required by statute or case law, the provisions of this Policy will take precedence over all other policies, procedures and/or legal documents (including the

No additional detail provided

Tagged Passions:legal, policy, and procedure

various boards and commissions approved Bylaws) in determining the manner in which the Board of Commissioners may make appointments and/or reappointments of

No additional detail provided

Tagged Passions:boards and commissions and appointments

individuals to serve on the various boards and commissions in Warren County.

Tagged Passions:boards and commissions

2.
All board and commission vacancies that are to be filled by the Board of Commissioners will be advertised quarterly by the Clerk to the Board in both local newspapers having

general circulation in Warren County, and; such advertisement shall instruct interested citizens to direct their Statement of Interest and any questions to the Clerk to the Board.
Tagged Passions:boards and commissions and advertising

3.
Statements of Interest received by the Clerk shall be forwarded to the chair or County Liaison of the specific board or commission on which the citizen desires to serve. The

Statement of Interest of any citizen that is not chosen to serve shall remain active for a period of six (6) months from the date it is received by the Clerk to the Board.

Tagged Passions:boards and commissions

4.
Upon receiving any Statement of Interest by the specific board or commission chair, that chair shall be responsible to present the Statement of Interest to the entire

board/commission for its consideration to fill the vacancy thereon, and; a minimum of ten (10) days prior to the next Board of Commissioners regular meeting, the board/commission shall submit its recommendation for appointment to the Board of Commissioners for its consideration. 5. Except in the case of paragraph 6(b) below, Appointees may serve only three (3) consecutive three (3) year terms after which they must be removed from the board or commission. Individuals may be considered for additional terms of service on a

Tagged Passions:boards and commissions and appointments

board/commission after remaining off the board/commission for one (1) year.

Tagged Passions:boards and commissions

6.
Whether the Board of Commissioners receives a recommendation for appointment from a specific board/commission or not, the Board of Commissioners shall have the

Tagged Passions:boards and commissions and appointments

following options to address any vacancy of a board or commission that is not addressed

by statute or case law:

Tagged Passions:boards and commissions

ITEM 7 (pg 4 of 5)

REVISED Policy for Board / Committee Appointments/Re-Appointments and Board / Committee Activities REVISED Warren County Volunteer Policy
Tagged Passions:policy, appointments, and volunteer

a.
If the board member currently holding a seat on a board or commission is eligible for reappointment and is desirous of continuing to serve, he or she may be

Tagged Passions:boards and commissions

reappointed by the Board of Commissioners to serve an additional term.

Tagged Passions:appointments

b.
If the board member currently holding a seat on a board or commission is ineligible for reappointment, having served the maximum number of terms allowed by this

Policy, the Board of Commissioners and/or its representatives will make every effort to identify a willing person or persons to be considered for appointment. If permissible, until such time as a suitable replacement is found, the sitting Board

Tagged Passions:policy, boards and commissions, and appointments

member may remain on the board or commission if he or she is desirous of

continuing to serve.
Tagged Passions:boards and commissions

c.
If a board or commission vacancy is designated for a specific representative from the community, i.e. a licensed Physician, Pharmacist, Veterinarian, Optometrist,

professional Engineer, etc., and no such individual is available for appointment, the

Tagged Passions:license, boards and commissions, and appointments

Clerk to the Board will consult with the County Attorney to determine if, by statute

and the specific board/commission s Bylaws, a general public representative may be appointed to fill the vacancy.
Tagged Passions:legal, boards and commissions, and appointments

d.
If appointment of a general public representative in lieu of a specific representative is permissible, the Board of Commissioners may appoint such an individual to fill

the vacancy. If, by statute or the governing board/commission s Bylaws, it is impermissible to appoint a general public representative to fill a specific

Tagged Passions:boards and commissions and appointments

representative vacancy, the vacancy will continue on the board or commission until

such time as the specific representative is found.
Tagged Passions:boards and commissions

7.
Individuals may serve on an unlimited number of boards or commissions at any given time, at the discretion of the Warren County Board of Commissioners.

8. Board/Committee/Commission appointees must be legal residents of Warren County, NC. However, this provision may be waived at the discretion of the Warren County Board of Commissioners.

Tagged Passions:legal and boards and commissions

9.
Any board/commission whose Bylaws are in dispute with this Policy shall move to amend its Bylaws to come into compliance with this Policy.

No additional detail provided

Tagged Passions:compliance, policy, and boards and commissions

ITEM 7 (pg 5 of 5)

REVISED Policy for Board / Committee Appointments/Re-Appointments and Board / Committee Activities REVISED Warren County Volunteer Policy (Volunteer Policy provided by e-mail)
Tagged Passions:policy, appointments, and volunteer

10.
Appointees to the various boards/commissions are subject to and must abide by the

No additional detail provided

Tagged Passions:boards and commissions

County of Warren Volunteer Policy.

Tagged Passions:policy and volunteer

11.
Boards and Commissions established by the Board of Commissioners shall do the following:

No additional detail provided

Tagged Passions:boards and commissions

a.
Boards and Commissions must have a minimum of three (3) members.

No additional detail provided

Tagged Passions:boards and commissions

b.
Upon formation by resolution, Boards and Commissions must establish Officers and Bylaws.

No additional detail provided

Tagged Passions:boards and commissions

c.
Board and Commissions shall adopt a meeting schedule, keep minutes of their meetings and provide such meeting schedule and minutes to the County

Administrative Office.

Tagged Passions:boards and commissions

d.
Boards and Commissions shall advertise their meetings in accordance with North Carolina law and shall abide by the requirements of North Carolina s Open Meetings Laws.

So adopted, this the 2nd day of November, 2015.

Tagged Passions:boards and commissions and advertising

Amended this the 7th day of March, 2016.

Amended this 15th day of February, 2018.

Warren County Board of Commissioners ATTEST ________________________________ Victor Hunt, Chairman ______________________________ Angelena Kearney-Dunlap, Clerk

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