CA - Sonoma: BOARD OF SUPERVISORS

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BOARD OF SUPERVISORS

AGENDA

BOARD OF SUPERVISORS

SONOMA COUNTY

575 ADMINISTRATION DRIVE, ROOM 102A

SANTA ROSA, CA 95403

TUESDAY APRIL 17, 2018 8:30 A.M.(T

he regularafternoon session commences at 1:30 p.m.)Susan Gorin First District SherylBratton County AdministratorDavid Rabbitt Second District Bruce Goldstein County CounselShirlee Zane Third DistrictJames Gore Fourth DistrictLynda Hopkins Fifth DistrictThis is a simultaneous meetingofthe Board ofSupervisors ofSonoma County,theBoard ofDirectors oftheSonoma CountyWaterAgency,theBoard ofCommissioners ofthe Community Development Commission,theBoard ofDirectors ofthe Sonoma County Agricultu ralPreservation and OpenSpace District, the Sonoma CountyPublic Finance Authority,and as the governing boardofallspecialdistricts havingbusiness on theagenda to beheard this date. Each of the foregoingentities is a separateand distinct legalentity.The Board welcomes youto attend its meetings which are regularly scheduledeachTuesday at 8:30a.m. Yourinterest is encouragedandappreciated.
Tagged Passions:community development,Utility,legal,fire departments and districts,boards and commissions,water,business,development,preservation,drugs,administrator,finance,union,Public Transit,grocery,restaurants

AGENDAS AND MATERIALS: Agendas and most supporting materials are available on theBoard’s websiteatht

tp://www.sonoma -county.org/board/ue to legal,copyright,privacy orpolicy considerations,notallmaterialsare postedonline. Materials that are notpostedare available forpublic inspectionbetween8:00 a.m. and 5:00 p.m.,Monday through Friday,at 575 Administration Drive,Room100A,Santa Rosa,CA.
Tagged Passions:legal,materials,privacy,Cell tower,grocery,policy,restaurants

SUPPLEMENTAL MATERIALS : Materials related to anitemon this agendasubmitted to the Board aft

erdistribution ofthe agendapacket are available forpublic inspectionin the Board ofSupervisors office at 575Administration Drive,Room100A,Santa Rosa,CA,during normalbusiness hours.
Tagged Passions:Immigration,business,materials,Cell tower,union,Public Transit,restaurants

DISABLED ACCOMMODATION: If you hav e a disability which requires an accommodation, an altern

ativeformat, or requires another person toassist youwhile attendingthis meeting, please contactthe Clerkof the Board at(707) 565-2241 or bos@sonoma-county.orgas soonas possible to ensure arrangements for accommodation.Public Transit Access tothe County Administration Center:Sonoma County Transit: Rt. 20, 30, 44, 48, 60, 62Santa Rosa CityBus: Rt. 14Golden Gate Transit:Rt. 80Fortransit infor mation call7(07) 576-RIDE-800-345-RIDE or visit or http://www.sctransit.com/
Tagged Passions:military,Public Transit,disability,restaurants,leasing

APPROVAL OF THE CONSENT CALENDARThe Consent Calendarincludes routinefinancialand administrative acth

atare usually approved bya singlemajority vote. There will be no discussionon theseitems priorto votingon the motion unless Board Membersrequestspecific items be discussedand/orremovedfromthe ConsentCalendaThere willan opportunity forthepublic to comment on the consentcalendarpriorto it being voted upon.
Tagged Passions:arts,EMS,finance,military,restaurants,voting

PUBLIC COMMENTAny memberofthe public mayaddress the Boardon a matter listedon the agend.a Commenters

are requestedto fillout a SpeakerCard and to come forward to the podiumwhen recognized by theBoard Chair. Please state yourname and limit yourcomments to the agenda itemunder discussion.Available time for comments is determined bythe Board Chairbased onagenda scheduling demands and totalnumberofs peakers. April 17, 2018
Tagged Passions:recognition,grocery,restaurants,leasing

8:30 A.M. CALL TO ORDER

PLEDGE OF ALLEGIANCE

I. APPROVAL OFTHE AGENDA(Items may be added or withdrawn from the agenda consistent with State la

w)
Tagged Passions:EMS

II. 8:30 A.M. - PUBLIC COMMENTON MATTERS NOTLISTED ON THE

Tagged Passions:restaurants

AGENDABUT WITHIN THE SUBJECTMATTER JURISDICTION OF

THE BOARD AND ON BOARD MEMBER REPORTS(Comments are restrictedto matters within the Board’s jurisdict

ion.The Board willhearpublic comments at thistime for up to thirty minutes. Each person is mt to speakat the discretionof the Chair.Anyadditionalpublic comments will be heard at the conclusionofthe meeting.While members of the public arewelcome to address the Board,underthe Brown Act,Board members may not deliberate ortake actionon items noton the agenda.)
Tagged Passions:EMS,restaurants,ports

III. CONSENTCALENDAR

SONOMA COUNTY WATER AGENCY(Directors:Gorin, Rabbitt, Zane, Gore, Hopkins)

Tagged Passions:Utility,water

1. CaliforniaCoastal Salmonid Population Monitoring in the Russian River (20:19)A) Adopt a resolu

tion authorizing the General Manarr his designee to execute a grantagreement with the California Department of Fish and Wildlife to receive $1,752,222 toassist in the funding of the California Coastal Salmonid Population Monitoring program inthe Russian River watershed.B) Authorize the General Manager or designee tonegotiate andexecute agran-recipientfunding agreement,in aformapproved byCounty Counsel, betweentheSonoma CountyWater Agency and the Regents of the University of California in an amount not to exceed$790,000 ($735,000 grant funds and$55,000 WaterAgencyfunds) for assistanceby theUniversity ofCalifornia intheCalifornia CoastalSalmonid Population Monitoring intheRussian River (2019) project.(Fifth District)
Tagged Passions:funding,Utility,arts,grant,water,program,watershed,university,Capital Spending,manager

2 April 17,

2018

2. Russian River Habitat Focus Area Grant :A) Authorize the Sonoma County Water Agency's Gener

al Manager or designee to acceptFY
Tagged Passions:Utility,grant,water,watershed,manager

2017-2018 grant funds from the National Oceanic and Atmospheric Administration($159,861) for project

s to improve andmonitor fish habitat in the Russian River and itstributaries.B) Authorize the Sonoma County Water Agency's General Manager or designee to execute newagreements for hydrographic survey services (not to exceed $90,000) and laboratory services(not to exceed $150,000), following federally compliac ntmpetitive selection processes andin a form approved by County Counsel.C) Adopt a resolution authorizing adjustments to the Water Agency’s Fiscal Year 2017/2018adopted budget for the Water Agency General Fund and Russian River Projects Fund, eachin the amount of $159,861 for the Planning for Habitat and Fisheries Enhancement andReliability in the Russian River Habitat Focus Area.(4/5 Vote Required)
Tagged Passions:planning,funding,budget,Utility,election,grant,water,watershed,pets,selection,manager,voting,services

3. Forestville Water District Wastewater Facilities Maintenance Services :A) Authorize Water Age

ncy'G s eneral Manager to executeanagreement with Forestville WaterDistrict for wastewaterfacility maintenance services toForestville Water District throughApril 24, 2023, in anamount not toexceed$250,000.B) Consistent with otheragreements,authorize theGeneral Manager toterminate the agreement.(Fifth District)
Tagged Passions:Utility,sewer,water,facility,manager,services

4. Small Community WastewaterGrant Fund Applications:A) Adopt a Resolution approving the filing

of grant applications to State Water ResourcesControl Board for the Monte Rio and Villa Grande Sewag Project and taking relatedactions. (The first application will be for a Feasibility Study in the amount of $500,000.)B) Adopt a Resolution approving the filing of grant applications to State Water ResourcesControl Board for the Camp Meeker and NorthwooS dewage Project and taking relatedactions. (The first application will be for a Feasibility Study in the amount of $500,000.)C) Adopt a Resolution Authorizing Adjustments to the Board Adopted Budget for Fiscal Year
Tagged Passions:budget,Utility,sewer,commercial,grant,water,pets

2017-2018 for the Water Agency General Funid n the Amount of $10,000.(4/5 Vote Required) (Fift

h Distric)t
Tagged Passions:Utility,water

3 April 17, 20

18

AGRICULTURAL PRESERVATION AND OPENSPACE DISTRICT(Directors:Gorin, Rabbitt, Zane, Gore, Hopkins)

Tagged Passions:preservation,agriculture

5. Authorize the General Manager of the Sonoma County Agricultural Preservation and OpenSpace Di

strict (District) toexecute first amendment agreements toeight existing -NeededMaintenance and Repair Service Agreements extending the term for eachagreemen t to March31, 2021andadding in aggregate$450,000 foratotal contractamount of$1,050,000 asfollows:A) First amendment agreement with Bohan &CanelisGeneral Engineering, Inc. in an amountnot-to-exceed $50,000, resulting in a total contract amount of $75,000;B) First amendment agreement with Campbell Grading, Inc. in an amount-n to-texceed$25,000, resulting in atotal contractamount of$75,000;C) First amendment agreementwith HanfordApplied Restoration &Conservation in anamountnot-to-exceed $75,000, resulting in a total contract amount of $125,000;D) First amendment agreement with Pacific WatershedAssociates, Inc.in anamount not -to-exceed $1000,00, resulting in atotal contract amount of $150,000;E) First amendment agreement with Prunuske Chatham, Inc. in an amount-n to-texceed$100,000, resulting in a total contract amount of $200,000;F) First amendment agreement with Rob Evans in an amount n -ot-exceed $25,000, resultingin a total contract amount of $150,000;G) First amendment agreementwith Sonoma CountyRegional Parksin anamount no- tto-exceed$50,000, resulting in atotal contractamount of$200,000;H) First amendment agreementwith Sonoma Ecology Center in an amount n-o t-exceed$25,000, resulting in atotal contractamount of$50,000.
Tagged Passions:Conservation,Utility,water,preservation,agriculture,alcohol,contract,watershed,Cell tower,parks,grading,manager

COUNTY ADMINISTRATOR/FIRE AND EMERGENCY SERVICES

Tagged Passions:administrator,emergency,services

6. Extend Proclamation of Local Emergency Due to Sonoma Complex F :ireAdopt a Resolution

Extending the Proclama otni of Local Emergency Issuedon October 9, 2017,for another 30 Days Due to Damage Arising from the Complex Fire and Concurrently Extendingthe Provisions of California Penal Code Section 396 Prohibiting Price Gouging in Times ofEmergency for Another 30 D ays. (4/5th Vote Required)
Tagged Passions:recognition,alcohol,emergency,strategic

COUNTY CLERK-RECORDER-ASSESSOR

7. Consolidation of Elections to be held with the June 5, 2018, Statewide Primary Election:Adopt

the resolution authorizing consolidation for all jurisdictihsat have submitted requestsfor consolidation of election with the June 5, 2018, Statewide Primary Election, as required bythe Elections Code §10400.
Tagged Passions:election,college prep,voting

4 April 17, 2018

GENERAL SERVICES/HEALTH SERVICES

Tagged Passions:health,services

8. NewLeasefor the Department of Health Services at 1450 Neotomas Avenue, Santa Rosa:A) Authori

ze the Board Clerk to publish notice declaring the intent of the Board of Supervisorsto execute a lease with Cornerstone Properties II S, LLC as Landlord, for Premises at1450Neotomas Avenue, Santa Rosa, California. Premises will be 28,546 rentable square feetconsisting of 27,165 rentable square feetof second floor office space and 1,381 rentablesquare feetof basement office space. The termwill be 10 yearscommencing January1,2019, and continuing through December 31, 2028, with two(2) fi- veear options to extendthe lease term through 2038. Initial monthly rent will be fifty-five thousand forty-three and25/100 Dollars ($55,043.25), ($1.95 per square foot of Rentable Area per month for thesecond floor portion of the Premises plus $1.50 per square foot of Rentable Area per monthfor the basement portion of the Premises), with annual rent escalations of three percent(3%).All tenant improvements to the Premises are to be provided by the landlord at the landlord’ssole expense at anestimated cost of approximately $2,000,000.B) Authorize the General Services Director to executea letter agreement whereby the Landlordwill prepare architectural construction drawings and apply for building permits prior topotentialexecution of the proposed lease and approval by the Board.
Tagged Passions:arts,health,construction,military,restaurants,leasing,rental,services

HEALTHSERVICES

Tagged Passions:health,services

9. Dental HealthProgram Agreement Amendment :Authorize the Director of Health Services toexecute

the first amendment toanagreement withSonoma County Indian HealthProjecttoimplement theCavity FreeSonoma Pilot Program,increasing theamount by$7,819 to reflect increased costs associated with the provision ofservices, resulting in a new total not-to-exceedamount of$185,514 through December31, 2020.
Tagged Passions:program,health,strategic,services

10. Prescription Disount Card ProgramAgreement:Authorize the Director of Health Services toexecut

e anagreement with Financial MarketingConcepts, Inc. dba Coast2Coast Rx Discount Card Program for managed pharmacy benefitservices and any future amendments that do not significantly change the scope of work.
Tagged Passions:market,drugs,program,health,finance,pharmacy,services

PERMIT AND RESOURCE MANAGEMENT DEPARTMENT

Tagged Passions:arts

11. Protective Agricultural Easement for 8170 Pillow Road, Sebasto :polAuthorize the Chair of the

Board of Supervisors to execute a Grant Deedof ProtectiveAgricultural Easementin connection with apreviously approved LotLine Adjustment between
Tagged Passions:streets,grant,agriculture,easement

8170 Pillow Road (APN: 060-221-070), 8090 Pillow Road (APN: 060-221-081), and 8080Pillow Road (APN:

060-221-082),Sebastopol; LLA16-0030(Fifth District)
Tagged Passions:streets

12. Realignment of Highway 1 betweenPostme il 15.1 to 15.7 at Gleason Beach:Approve resolution

authorizing the California Coastal Commission to consolidate approvalsrequired for this project into a single Coastal Permit to be processed by the Commisoni.fthDistrict)
Tagged Passions:boards and commissions,beach

5 April 17, 20

18

REGIONAL PARKS

Tagged Passions:parks

13. Regional Parks A-sNeededProfessional Service Agreements – Extensions:Authorize Chair to execu

te a one-year extension for fifty (50) existingsNeeded ProfessionalService Agreements covering eleven (11) different professional service disciplines. RegionalParksis recommending termextensions for all agreements, andalso recommends adding anew“shall not exceed” amount for five (5) of the agreements:Authorize Chair to execute a on-year extension for fifty (50) existing -s eeded ProfessionalService Agreements covering eleven (11) different professional service disciplines. RegionalParks is recommending tre m extensions for all agreements, and also recommends adding a new“shall not exceed”amount for five (5) of the agreements:A) Appraisal and Acquisition: Associated Right of Way Services, Inc., Ward Levy AppraisalGroup, Inc.(add$15,000 tothe“shall not exceed”amount for anew total contract amount of$40,000), and Kathy Wood & Associates;B) Architectural andAccessCompliance: Glass Architects, RossDrulisCusenbery Architecture,Inc.,and STRATAap, Inc.;C) Biological Resources:Environmental ScienceAssociates (ESA), LSA Associates, Inc.,Californian Environmental Services, Inc., Sonoma Ecology Center (add $50,000 to the “shallnot exceed”amount for anew total contract amount of $150,000), Triple HS,Inc., dba H.T.Harvey & Associates, and WRA, Inc. (add $100,000 to the “shall not exceed” amount for anew total contract amount of $200,000);D) Civil & Bi-o Engineering: BKF Engineers (add $150,000 to the “shall not exceed” amount for
Tagged Passions:environment,Conservation,recognition,alcohol,compliance,contract,parks,Capital Spending,discipline,services

a new total contract amount of $550,000) , Brelje & Race Consulting EngineeC ro,astlandCivil Engine

ering, Inc., EBA Engineering, Environmental Science Associates, Green ValleyConsulting Engineers, Inc. (add $150,000 to the “shall not exceed” amount for a new totalcontract amount of $550,000) , Prunuske Chatham, Inc., and QueE sagineeringCorporation;E) Civil Engineering - Boat Launch and Marinas: CLE Engineering, Inc., COWI, Inc., Moffatt& Nichol, and Noble Consultants, Inc.;F) Cultural Resources:Alta Archaeological Consulting, LLC, Environmental ScienceAssociates (ESA), Garciaand Associates,andTomOriger &Associates;G) Environmental andRegulatory Processing:Analytical Environmental Services,Environmental Science Associates (ESA) (add $100,000 to the “shall not exceed” amount for
Tagged Passions:streets,regulation,environment,Conservation,alcohol,contract,watershed,boating,services

a new total contract amount of $200,000), LSA Associates, Inc., Prunuske Chatham, Inc.,and Questa En

gineering Corporation;H) Environmental Site Assessment: Analytical Environmental Services, EBA Engineering,Environmental Geology Services, Inc., Harris & Lee Environmental Sciences; and WestYostAssociates,Inc.;I) Geotechnical Engineering: Brunsing Associates, Inc.,Kleinfelder, Inc.(add $50,000 to the“shall not exceed” amount for a new total contract amount of $150,000), LACO Associates,Inc., Miller Pacific Engineering Group, and PJC & Associa,te sc.;J) Land Surveying: BKF Engineers, Carlile Macy, Inc., Cinquini & Passarino, Inc., Susan D.Ruschmeyer, dba Pacific Land Surveys, and Ray Carlson & Associates, Inc.;K) Traffic Engineering: TJKM Transportation Consultants, and Whitlock & WeinbergerTransportation, Inc.
Tagged Passions:transportation,environment,Conservation,seniors,traffic,alcohol,contract,University of South Carolina,services

6 April 1, 2018

SHERIFF’S OFFICE

Tagged Passions:public safety

14. Inmate Housing Agreements:Authorize the Sheriff to execute out of county inmate housing agree

ments. Such agreements willhave a term between April 17, 2018 and March 31, 2021, for a cost of approximately $173.50per inmate, per day.
Tagged Passions:public safety,housing

15. Surrendered and Abandoned Vessel Exchange (SAVE) Gra : ntAdopt a resolution authorizing t

he Sheriff to execute the California Department of Parks andRecreation, Division of Boating and Waterways, Surrendered and Abandoned Vessel Exchange(SAVE) grant agreement providing funding in the amount of $14,900 to the Sheriff’s OfficeMarine Unit to dispose of surrenderedand abandoned boats through March1, 2019 T.he grantpromotes navigational and environmental safetyon Sonoma County’s waterways by removing,reducing, and preventing abandoned recreational vessels and marine debris.
Tagged Passions:public safety,recreation,funding,environment,Conservation,Utility,arts,grant,water,strategic,parks,boating,events

TRANSPORTATION AND PUBLIC WORKS

Tagged Passions:transportation,Public Works,restaurants

16. Resolution for list of SB1 Projects for Fiscal Year 2018-19:Adopt a resolution that identifie

s and adopts the list olfocalstreets and roadprojects proposed tobe funded using Senate Bill 1, The Road Repair and Accountability Act, funding in Fiscal Year18-19, as required by the California Transportation Commission.
Tagged Passions:Taxes,transportation,funding,streets,boards and commissions,accountability,TIF

17. FY 2017-18 Low Carbon Transit Operations Program:A) Adopt a resolution agreeing to comply wit

h all conditions and requirements set forth in theCertification andAssurancesdocumentandapplicable statutes,regulations andguidelines forthe Low-Carbon Transit Operations Program, andauthorizing application for FY 2017-18Low-Carbon Transit Operations Programfunds in theamount of$373,545to support thepurchase of one 30-foot electric-powered bus.B) Authorize the Director of Transportation and Public Works to execute all required actions anddocuments, including any amendments thereto, with the California Department ofTransportation (Caltrans) as required for FY 2017-18 LCTOP funding.C) Authorize the Chair to execute the Authorized Agent Form required under the Low CarbonTransit Operations program.
Tagged Passions:Taxes,transportation,funding,regulation,purchasing,electric,arts,program,military,Cell tower,Public Transit,Public Works,pets,restaurants,TIF

7 April 17, 2018

PRESENTATIONS/GOLD RESOLUTIONS(Gold resolutions are presented in the afternoon session a30.M.)

Tagged Passions:union

18. Adopt aGold Resolution proclaiming thefourth Friday inApril asChildren's Memorial FlagDaythro

ughout Sonoma County in memoryof children who have de id by violence. (FourthDistrict)

19. Adopt a Gold Resolutionrecognizing ImprovingBirth.org and the March for Moms Rally toImprove

BirthInternational movement tobring evidenc-ebased careandpromote respect forwomenandtheir decisions in childbirth. (First District)
Tagged Passions:recognition

PRESENTATIONS ON A DIFFERENT DATE

20. Adopt a Gold Resolution designating the month of April 2018 as Child Abuse Prevention Monthin

Sonoma County.(Human Services)
Tagged Passions:child abuse,Public Transit,services,events

21. Adopt a resolution establishing the Carroll L. Estes Older Adults Advocacy Award and awarding

it to Carroll L.Estes. (HumanServices)
Tagged Passions:services

22. Adopt aresolution for National Volunteer Weekrecognizing approximately 3,000 volunteerswho se

rvedthe County in 2017. (Human Resources)
Tagged Passions:human resources,recognition,volunteer

8 April 1, 2018

IV. REGULAR CALENDAR

BOARD OF SUPERVISORS

AND

COMMUNITY DEVELOPMENT COMMISSION(Commissione rs:Gorin, Rabbitt, Zane, Gore, Hopkins)

Tagged Passions:community development,boards and commissions,development

23. 9:00 A.M. - Housing Recovery Bond:Approve a Minute OrdResolution directing the County Administ

rator’s Office, theCommunity Development Commission, theAuditor Controller TreasurerTaxCollector, andCounty Counse,l to evaluate the Countyresources and processes necessaryto access thefeasibility of a county-widal Obligation Housing RecoveryBond ballot measure.
Tagged Passions:Taxes,community development,bond,boards and commissions,election,development,administrator,audit,Treasurer,housing

HUMAN RESOURCES

Tagged Passions:human resources

AND

COMMUNITY DEVELOPMENT COMMISSION(Commissione rs:Gorin, Rabbitt, Zane, Gore, Hopkins)

Tagged Passions:community development,boards and commissions,development

AND

SONOMA COUNTY WATER AGENCY/AGRICULTURAL

Tagged Passions:Utility,water,agriculture

PRESERVATION AND OPEN SPACE DISTRICT(Directors: Gorin, Rabbitt, Zane, Gore, Hopkins)

Tagged Passions:preservation

24. Layoff Mitigation PlanApprove layoff mitigation strategies.

HUMAN SERVICES

Tagged Passions:services

25. NewHuman Services Funding for Housing and CaseManagement Services:A) Accept Housing and Disabi

lity Advocacy P(mDAP) grant funding f742,846through June 2020 and authorize a Human Services Department program to assist homelessindividuals tofindstablehousing whileapplying fordisability benefits.B) AcceptCalifornia Department of HealthcareServices funding of $3.1 million over a5 yearperiod and accept new revenue for the Home and Community BasedAlternatives (HCBA)program servingmedically frail individuals.C) AcceptCalifornia Office of Emergency Services (CalOES) Victims of Crime Act (VOCA)grant funding of $595,000 over a2-yearperiod to establish emergencyshelter and emergencyhousing assistance resourcesand specialized services for elder abuse victims.
Tagged Passions:transportation,funding,seniors,arts,crime,healthcare,grant,homeless,program,emergency,health,union,Public Transit,disability,services,housing

9 April 1, 2018

26. Human Services Department Positions Allocation Additions and Changes; BudgetAdjustments; and

Authorization to Implement Layoff Proceedings:A) Adopt a budgetary resolution authorizing adjustments to the Human Services Department FY
Tagged Passions:budget,arts,pets,services

17-18 adopted budget due to IHSS appropriations legislative changes, net addition of 9.0FTE time-lim

ited positions and to allow acceptance of $3.2 million in new revenue from fivesources, $2.9M from Realignment revenue for In Home Supportive Services (IHSS)Maintenance of Effort increases; $101K Home andCommunity BasedAlternatives(HCBA)waiver funds; $60K California Employment Development Department grant; $83K Housingand Disability Advocacy Program(HDAP) funds; $97K California Office of EmergencyServices Victims ofCrime grant.B) Adopt a resolution adjusting position allocations for the Human Services Department:1) The Adult and Aging Division, due to new grant funding from the California Housingand Disability Advocacy program; California Office of Emergency Services Victims ofCrime grant and Home and Community Based Alternatives waiver program, will add 1.0FTE time-limited Social Service Worker IV position to 06/30/20; extend 1.0 FTE t-imelimited Social Service Worker IVposition to 9/30/19, add 3.0FTE tim-limited SocialService Worker IV to 4/16/23, add tim-limited 1.0FTE Social Service Supervisor IIto4/16/23, and add tim-limited 1.0 FTE Account Clerk IIto 4/16/23;2) The Employment and Training Division, due to new grant funding from the CaliforniaEmployment Development Department, will add 3.0FTE tim -eimited Employment andTraining Counselor II to 6/32/019;3) The Planning ResearchEvaluation and Engagement Division will extend 1.0 FTE - timelimited Administrative Aideposition to06/30/19 tocontinuesupporting theRoadtoEarly Achievement and Development of Youth program due to additional First 5 funding;4) The Economic Assistance division will delete 1.0 FTE Administrative Services Officer Iand add 1.0 FTE Program Development Manager to address job classification and span ofcontrol issues.C) Authorize the Human Services Department, in coordination withna d oversight by the HumanResources Department, to administer layoff proceedings and to mitigate layoffs to the extentpossible in accordance with Civil Service Rule 11: Layoffs.(4/5th Vote Required)
Tagged Passions:planning,funding,streets,budget,arts,crime,employment,training,grant,development,GIS,alcohol,program,emergency,strategic,military,union,disability,pets,youth,manager,services,housing

V. PUBLIC COMMENTON CLOSED SESSION ITEMS

Tagged Passions:EMS,restaurants

VI. CLOSEDSESSION CALENDAR

27. TheBoardof Supervisors will consider thefollowing in closedsession: Conferencewith LegalCouns

el– Anticipated Litigation. Potential initiation of litigation pursuant toGovernment Codesection 54956.9(d)(4). 1 case.
Tagged Passions:legal,Capital Spending

28. The Board ofSupervisors will consider thefollowing in closedsession: Conferencewith LegalCoun

sel– Possible initiation of litigation pursuant to Government Codection 54956.9(d)(4). 1Case.
Tagged Passions:legal

10 April 1, 2018

29. The Board of Supervisors, the Board of Directors of the Water Agency, the BoardCommissioners

of the Community Development Commission, and the Board of Directors of TheAgricultural Preservation and Open Space District will consider the following in closed session:Conference with LaborNegotiators:Christina Cramer/Caro l Allen, County of Sonoma, and RickBolanos/Heather Coffman,Liebert Cassidy &Whitmore. Employee Organizations: All.Unrepresentedemployees: All, including retiredemployees. (Government Codesection
Tagged Passions:community development,Utility,boards and commissions,water,development,preservation,agriculture,retirement

54957.6).

VII. REGULARAFTERNOON CALENDAR

Tagged Passions:union

30. RECONVENE FROM CLOSED SESSION

31. REPORT ON CLOSED SESSION

VIII. 1:30 P.M.- PRESENTATIONS/GOLD RESOLUTIONS

HUMAN SERVICES

Tagged Passions:services

32. 1:30 P.M.- Child CarePlanning Council ofSonoma CountyIndividualized Child CareSubsidyPlan:Con

duct apublic hearing andapprove Sonoma County Individualized Child CareSubsidy Plan,whichwill allow useofCalifornia’s child caresubsidyfundsforthebenefit ofworking familieswho cannot afford fee-basedchild care but earn too much to qualify for subsidized services.
Tagged Passions:planning,funding,council,hearing,military,grocery,restaurants,services,Child Care

PERMIT AND RESOURCE MANAGEMENT

33. 1:40 P.M. -Appeal of the Board of Zoning Adjustments decision to approve a Use Permit for ase

tbackreduction in theDA(DiverseAgriculture) zoning district; located at8398 BodegaHighway, Sebastopol, APN 077-160-001; UPE15-0062; Beverly BeavR eudolph applicant andappellant:Determine that the project is exempt from the California Environmental Quality Act, deny theappeal of UsePermit Conditions andrevoke the UsePermit for noncompliance with conditionsapproved by the Board of Zoning Adjustments. Denial of the appeal and revocation of the UsePermit will close the Use Permit application and will allow Code Enforcement action to proceed.(Fifth District)
Tagged Passions:environment,Conservation,UDO,agriculture,compliance,zoning,codes enforcement,vocational education,pets

SONOMA COUNTY WATER AGENCY(Directors:Gorin, Rabbitt, Zane, Gore, Hopkins)

Tagged Passions:Utility,water

34. Water Rates forFiscal Year2018-2019:Adopt a Resolution establishing Rates and Charges for the

Sonoma County Water Agency’sWater Transmission System for Fiscal Year 2018-2019.
Tagged Passions:public safety,Utility,water,rates,STEM

11 April 1, 2018

IX. BOARD MEMBER REPORTS ON ASSIGNED BOARDS, COUNCILS,

Tagged Passions:council,ports

COMMISSIONSOR OTHER ATTENDEDMEETINGS

Tagged Passions:boards and commissions

35. Permit and Resource Management Department: Review and possible action on the following:Actsand

Determinations ofPlanning Commission/Board ofZoning AdjustmentsActs and Determinations of Project Review and Advisory CommitteeActs and Determinations of Design Review CommitteeActs and Determinations ofandmarks CommissionAdministrative Determinations of the Director of Permit and Resource Management(All materials related to these actions and determinations can bereviewedat:http://www.sonoma -county.org-c/index.htm
Tagged Passions:planning,arts,boards and commissions,materials,zoning

36. ADJOURNMENT

NOTE:The next Regularmeeting will be held onMay 8, 2018, at 8:30 a.m.Upcoming Hearings(All datesare

tentative until eachagenda is finalized)May 8, 2018 - Consolidated Fee HearingsMay 8, 2018 – Sonoma County Tourism– Annual Report
Tagged Passions:hearing,tourism

12 Agenda Item Number: 1County of Sonoma

(This Section for use by Clerk of the Board Only.)Agenda ItemSummary ReportClerk of the Board
Tagged Passions:EMS

575 Administration DriveSanta Rosa, CA 95403To: Board of Directors, Sonoma County Water AgencyBoar

d Agenda Date: April 17, 2018 Vote Requirement: MajorityDepartment or Agency Name(s): Sonoma County Water AgencyStaff Name and Phone Number: Supervisorial District(s):Gregg Horton 707-547-1907 FifthTitle: California Coastal Salmonid Population Monitoring in the Russian River (2019)Recommended Actions:a) Adopt a resolution authorizing the General Manager or his designee to execute a grant agreementwith the California Department of Fish and Wildlife to receive $1,752,222 to assist in the funding ofthe California Coastal Salmonid Population Monitoring program in the Russian River watershed.b) Authorize the General Manager or designee to negotiate and execute a grant sub -recipient fundingagreement, in a form approved by County Counsel, between the Sonoma County Water Agency andthe Regents of the University of California in an amount not to exceed $790,000 ($735,000 grant fundsand $55,000 Water Agency funds) for assistance by the University of California in the CaliforniaCoastal Salmonid Population Monitoring in the Russian River (2019) project.Executive Summary:The Sonoma County Water Agency (Water Agency) has been awarded a $1,752,222 California Departmentof Fish and Wildlife grant to continue a fish monitoring program aimed at aiding in the recovery ofendangered or threatened salmon and steelhead in the Russian River watershed. The Water Agency’sprogram is part of the California Coastal Monitoring Program that monitors salmon and steelhead incoastal California rivers. The Water Agency and its partner, Regents of the University of Califo rniaCooperative Extension – Sea Grant (Sea Grant), have participated in the grant program since 2013.This agenda item requests that Water Agency’s Board of Directors(Board) adopt a resolution (as requiredby the terms of the grant) authorizing the General Manager to execute the grant agreement with the Stateof California. It also requests that the Board authorize the General Manager to negotiate and execute agrant sub-recipient agreement, in a form approved by County Counsel, with Sea Grant to pass throughgrant funds for their work on the project.Discussion:The California Coastal Monitoring Plan, led by the California Department of Fish and Wildlife and NationalOceanic and Atmospheric Administration Fisheries, is a comprehensive program that attempts to measure California’s salmon and steelhead populations,utilizing statistically rigorous modeling in combination with
Tagged Passions:funding,Utility,recognition,arts,grant,water,program,watershed,university,Capital Spending,manager

a variety of in-river sampling and survey methods. The program encompasses coastal watersheds alongC

alifornia’s entire coastline, including San Francisco and Humboldt Bay tributaries.Since 1999 and 2004 respectively, the Water Agency and Sea Grant have been collecting data on fishpopulations in the Russian River basin. The Water Agency has a long history of developing, funding, andimplementing fisheries habitat enhancement and fish population monitoring programs in the RussianRiver watershed. The collaboration of the Water Agency and Sea Grant has resulted in a substantial fishmonitoring infrastructure that includes downstream migrant traps and other fish detection/countingsystems at dozens of sites on several streams. Our breadth of experience in implementing and operatingthese systems has allowed us to succeed in efficiently meeting the objectives of the California CoastalSalmonid Population Monitoring Plan while simultaneously inform ing other important fisheriesmonitoring efforts in the watershed.Both the California Department of Fish and Wildlife and the National Oceanic and AtmosphericAdministration have validated and supported the efforts of the Water Agency and Sea Grant since 2013by awarding three separate competitive grants for the program, with $2,617,138 in awards from theCalifornia Department of Fish and Wildlife’s Fisheries Restoration Grant Program, and $460,998 from theNational Oceanic and Atmospheric Administration’ s award to the Russian River Habitat Planning,Restoration, and Coordination Program (a total of $3,078,136 in grant awards).In March 2017, the Water Agency submitted a proposal to the State of California Fisheries RestorationGrant Program to continuethe fisheries population monitoring project. In February 2018, the Departmentof Fish and Wildlife notified the Water Agency that the project had been awarded a grant of $1,752,222.The grant will allow the Water Agency and Sea Grant to continue to collect salmonid life cycle monitoringdata in the Dry Creek sub -basin and in the mainstem Russian River for three years. This data will allowpopulation abundance estimates at the start-point of marine rearing (smolts) and the end-point of marinerearing (adult returns) so that trends in marine survival (i.e., smolt to adult) can be inferred. Additionallife cycle monitoring data from spawner surveys will provide information on the number of adults of eachspecies in the mainstem Dry Creek and its tributaries.Implementation of the Coastal Monitoring Program enhances the Water Agency’s ability to managereservoir releases, river flow, and habitat conditions to improve threatened and endangered salmonidpopulations in the Russian River watershed. By greatly ex panding the geographic scope of fisheriesmonitoring efforts in the watershed and improving the ability to detect trends in fish populations, theCoastal Monitoring Program will help the Water Agency measure the benefits of substantial investmentsin Dry C reek habitat enhancement; fish passage improvements at Mirabel and Healdsburg Dams;performance of the Russian River coho salmon conservation hatchery; and changes in reservoir releasesfrom Lakes Mendocino and Sonoma.Total cost for continuing the progra m for three years is $3,359,500; the grant amount is $1,752,222 andthe Water Agency’s cost share is $1,607,278. Cost share will be derived by leveraging activities underexisting fisheries programs such as Dry Creek, Russian River Estuary, and Mirabel Dam monitoring, andare budgeted in the Warm Springs Dam fund. Prior to executing the grant agreement, the California Department of Fish and Wildlife requires aresolution from the Water Agency’s Board approving the project and authorizing execution of the g rantagreement and other necessary actions. Because of the timing of this requirement, staff also requestsauthority for the General Manager or designee to execute a grant sub -recipient funding agreementbetween the Water Agency and the Regents of the Univ ersity of California to pass through funds to SeaGrant.After execution of the grant agreement, the grant sub- recipient funding agreement with the Regents ofthe University of California will be negotiated and executed in a form approved by County Couns el. Thescope of work will be based upon the tasks and activities described in the grant agreement. The WaterAgency will then commence project management and monitoring coordination activities.Prior Board Actions:05/19/2015: Resolution 15 -0210 authorizing the General Manager execute a grant agreement withCalifornia Department of Fisheries and Wildlife for $1,790,861 in support of the CaliforniaCoastal Monitoring Program in the Russian River Watershed; and authori zing the GeneralManager to execute an agreement with Regents of University of California for assistance inthe Russian River Watershed Fisheries Monitoring Project.04/07/2015: Board Action authorizing the General Manager to execute an amendment to the agreementwith Regents of the University of California for assistance in the Russian River WatershedFisheries Monitoring Program, increasing the amount by $61,355 to reflect Year 1 fundingfrom a National Oceanic and Atmospheric Administration grant forh te FY 2014-2015 RussianRiver Habitat Planning, Restoration, and Coordination Program.09/16/2014: Board Action authorizing the General Manager to execute a grant agreement with theNational Oceanic and Atmospheric Administration for the FY 2014 -2015 Russi an RiverHabitat Planning, Restoration, and Coordination Program ($690,000 grant amount; with$137,000 allotted to this project).05/14/2013: Resolution 13 -0196 authorizing the General Manager execute a grant agreement withCalifornia Department of Fishe ries and Wildlife for $826,277 in support of the CaliforniaCoastal Monitoring Program in the Russian River Watershed; and authorizing the GeneralManager to execute an agreement with Regents of University of California for assistance inthe Russian River Watershed Fisheries - Monitoring Project.Strategic Plan Alignment Goal 2: Economic and Environmental StewardshipImplementation of the Coastal Monitoring Program enhances the Water Agency’s ability to managereservoir releases, river flow, and habitat conditions to improve threatened and endangered salmonidpopulations in the Russian River watershed. This program also allows the Water Agency to effectivelymanage the water resources in our care for the benefit of people and the environment thro ugh resourceand environmental stewardship.Water Agency Goal: Climate Change, Goal 1: Continuing improving our ability to respond and adapt toclimate change. Fiscal Summary

FY 17-18 FY 18-19 FY 19-20Expenditures

Adopted Projected ProjectedBudgeted Expenses $230,000 $1,258,881Additional Appropriation RequestedTotal Expenditures $230,000 $1,258,881Funding SourcesGeneral Fund/WA GFState/Federal $185,000 $656,146Fees/Other $45,000 $602,735Use of Fund BalanceContingenciesTotal Sources $230,000 $1,258,881Narrative Explanationof Fiscal Impacts:$230,000 will be appropriated in FY 2018/2019 from the Warm Springs Dam Fund. Appropriations of
Tagged Passions:funding,budget

$1,258,881, $1,258,881, and $611,738 will be budgeted in FY 2019/2020, FY 2020/2021, and FY20

21/2022 respectively. Remaining grant revenue of $656,146, $656,146, and $254,930 will be budgetedin FY 2019/2020, FY 2020/2021, and FY 2021/2022 respectively.Staffing ImpactsPosition Title Monthly Salary Additions Deletions(Payroll Classification) Range (Number) (Number)(A – I Step)Narrative Explanation of Staffing Impacts (If Required):Attachments:ResolutionRelated Items “On File” with the Clerk of the Board:Grant Agreement (Draft)nw\\S:\Agenda\agrees\04-17-2018 WA Salmonid PopulatioCF/0-0-1 General Manager and Chief Engineer Authorization Resolutions (IDRussian River_summ.docm 32)Russian River Coastal Monitoring Program) FP-00180 (ID 6943)t Agree for Item Number:Date: April 17, 2018 Resolution Number:4/5 Vote RequiredResolution Of The Board OfDirectors Of The Sonoma CountyWater Agency, State Of California,Authorizing The General Manager To Execute A Grant Agreement For $1,752,222 With TheState Of California For The California Coastal Salmonid Population Monitoring In The RussianRiver Watershed Project; To Prepare The Necessary Data, Conduct Investigations, Execute AndSubmit All Documents Which May Be Necessary Under The Grant Program; To Execute AndSubmit Any Further Agreements And Amendments Necessary Under The Grant Program,Provided They Have No Cost To The Sonoma Co unty Water Agency And Do Not SubstantiallyChange The Project.Whereas, the California Coastal Salmonid Population Monitoring Plan describesan overall strategy, design, and methods for collecting standardized data onsalmonid populations, and states tha t there is an immediate need to providemonitoring data on the salmonid population in order to measure progress towardrecovery; andWhereas,the California Department of Fish and Wildlife and National Oceanic andAtmospheric Administration’s National Marine Fisheries Service are conducting alarge scale monitoring project to improve understanding of coastal salmonidpopulations in California; andWhereas, the Sonoma County Water Agency (Water Agency) has been collectingdata from fish populations in the Russian River Basin since 1999; andWhereas,the California Department of Fish and Wildlife through its 2017 FisheriesRestoration Grant Program solicited proposals that address fish populationmonitoring; andWhereas, on March 16, 2017, the Water Agency submitted a grant applicationrequesting funding to continue to implement monitoring in the Russian RiverWatershed to measure progress toward recovery for anadromous salmonids(Project); andWhereas,in February 2018 the California Department of Fish and Wildlife notifiedResolution #Date:Page 2the Water Agency that it will award $1,752,222 to the Project; andWhereas, the Water Agency desires to enter into an agreement with the State ofCalifornia to receive the grant funds and carry out the Project.Now, Therefore, Be It Resolved that the Board of Directors hereby finds,determines, certifies, and declares as follows:
Tagged Passions:Taxes,human resources,funding,budget,Utility,fire departments and districts,arts,grant,water,EMS,alcohol,program,strategic,watershed,union,pets,manager,TIF

1. The General Manager of the Sonoma County Water Agency, or his designee,is hereby authorized to ex

ecute a grant agreement with the State ofCalifornia f or the Project, prepare the necessary data, conductinvestigations, execute and submit all documents which may be necessaryunder the grant program; and to execute and submit any furtheragreements and amendments necessary under the grant program,provided they have no cost to the Sonoma County Water Agency and donot substantially change the Project.Directors:Gorin: Rabbitt: Zane: Hopkins: Gore:Ayes: Noes: Absent: Abstain:So Ordered. Agenda Item Number: 2County of Sonoma (This Section for use by Clerk of the Board Only.)Agenda ItemSummary ReportClerk of the Board
Tagged Passions:Utility,grant,water,EMS,program,manager

575 Administration DriveSanta Rosa, CA 95403To: Board of Directors, Sonoma County Water AgencyBoar

d Agenda Date: April 17, 2018 Vote Requirement: 4/5Department or Agency Name(s): Sonoma County Water AgencyStaff Name and Phone Number: Supervisorial District(s):Joan Hultberg, 707-547-1902Title: Russian River Habitat Focus Area GrantRecommended Actions:a) Authorize the Sonoma County Water Agency's General Manager or designee to accept FY 2017 -2018grant funds from the National Oceanic and Atmospheric Administration ($159,861) for projects toimprove and monitor fish habitat in the Russian River and its tributaries.b) Authorize the Sonoma County Water Agency's General Manager or designee to execute newagreements for hydrographic survey services (not to exceed $90,000) and laboratory services (not toexceed $150,000), following federally compliant competitive selection processes and in a formapproved by County Counsel.c) Adopt a resolution authorizing adjustments to t he Water Agency’s Fiscal Year 2017/2018 adoptedbudget for the Water Agency General Fund and Russian River Projects Fund, each in the amount of$159,861 for the Planning for Habitat and Fisheries Enhancement and Reliability in the Russian RiverHabitat Focus Area.Executive Summary:The National Oceanic and Atmospheric Administration (NOAA) has awarded a three year grant to supportthe Sonoma County Water Agency’s (Water Agency) “Planning for Habitat and Fisheries Enhancement andReliability in the Russian River Habitat Focus Area” proposal. The Water Agency and NOAA, along withactive partners, will carry on its successful local, state, and federal collaborations in the Russian RiverHabitat Focus Area by continuing work in the Russian River Estuaryand Lake Mendocino Reservoir/UpperRussian River. This work will further address the needs of listed salmonid species and their habitats, whilecontinuing to increase community resilience to climate -related impacts in the Russian River watershed.The grant funds will offset already programmed costs related to ongoing studies and modeling in theseareas.Discussion:
Tagged Passions:planning,funding,budget,environment,Utility,recognition,arts,election,grant,water,program,watershed,Telecommunications,pets,selection,manager,voting,services

A three-year grant from NOAA will provide funds for the Water Agency to continue exploring ways tosu

pport enhancement and reliability for salmonid habitat and fisheries in the Russian River watershed. The Water Agency and NOAA, along with other partners, propose to carry on the successful local, state,and federal collaborations in the Russian River Habitat Focus Area by continuing work in the Russian RiverEstuary and Lake Mendocino/Upper Russian River. These successful collaborations include the IntegratedWater Resources Science and Services program, which selected the Russian River Watershed as a pilotsite in 2014. The Integrated Water Resources Science and Services program includes local, state, andfederal partners, and identified Forecast Informed Reservoir Operations (FIRO) as a priority for this area.The Russian River watershed encompasses 1,485 square miles in Mendocino and Sonoma counties, andis home to endangered coho salmon, and threatened Chinook salmon and steelhead. Water extractionfrom the river and tributaries and flood risk management can impact habitats for listed salmonid species.In addition, changing storm conditions, flooding, drought, and sea level rise are of concern to river andestuary residents and recreational users.The Water Agency’s projects will build off of successful efforts in the Russian River Estuary and LakeMendocino that were funded by NOAA in fiscal years 2014 through 2017 under the Russian River HabitatBlueprint grant (Blueprint Grant). These projects, the Estuary Water Quality, Phase II Project and the FIROfor Lake Mendocino Water Quality Project, will further address the needs of listed salmonid species andtheir habitats, while continuing to increase community resilience to climate -related impacts in the RussianRiver watershed.Grant funding for year one (September 1, 2017 to August 31, 2018) of the Russian River Habitat FocusArea grant is dedicated to the FIRO Water Quality Project.The operation of Lake Mendocino is critical for managing flows and wa ter quality in the Russian River,which impacts listed salmonids. Using weather forecasts to inform operations, known as FIRO, showspromise for improving Lake Mendocino water supply reliability. Such efforts were the focus of theBlueprint Grant’s Forecast Informed Reservoir Operations project, led by the Water Agency with state,federal, and academic partners. Preliminary analysis indicates that FIRO has the potential to provide bothsignificant water quality and water supply reliability benefits, but par tners lack the necessary data andmodeling tools to conduct this analysis. This project will advance the understanding of how in-stream andin-reservoir water quality conditions would respond to FIRO. Addressing this critical information gap willmake progress towards the long-term ecological goal of improving stream-flow reliability for target listedfish species, and community resiliency to flooding and drought.Year one will include the following activities:a) Conduct federally compliant competitive selections for three professional services agreements andenter into contracts (see descriptions of agreements below).b) Purchase and install new water quality monitoring equipment (approximately $60,000); beginsampling program.c) Refine existing Sonoma County Water Agency hydrologic model to include reaches downstream ofLake Mendocino to the United States Geological Survey’s Healdsburg gaging station. This workincludes simulation of reservoir storage levels, river flows, and water quality conditions on an hourlybasis, as well as the effect of channel storage (that is, water held in a river or stream channel) onstream flow. Professional Services Agreements to be Solicited and Executed in Year Onea) Contract with a qualified hydrologic modeling consultant, following a federally compliant competitiveselection process. Consultant will improve modeling simulations. (Term of agreement is 2 years;amount not to exceed $40,000.)b) Contract with a qualified hydrographic surveyconsultant, following a federally compliant competitiveselection process. Consultant will complete a hydrographic survey of Lake Mendocino. (Term of theagreement is one year; amount not to exceed $90,000).c) Contract with a qualified laboratory to perform extensive water quality testing, following a federallycompliant competitive selection process. (Term of the agreement is three years; amount not toexceed $150,000.)
Tagged Passions:risk,Taxes,recreation,funding,environment,purchasing,Utility,arts,election,grant,water,alcohol,program,contract,equipment,watershed,military,grocery,vocational education,pets,flooding,selection,voting,services,TIF

HISTORY OF ITEM/BACKGROUNDNOAA dedicated California’s Russian River watershed as its first Habitat F

ocus Area in in 2013. The RussianRiver Habitat Blueprint program provides a framework for NOAA to effectively improve habitats forfisheries, marine life, and coastal communities by leveraging internal (NOAA) and external (partner)collaborations in the Russian River watershed.In 2014, the Water Agency submitted a proposal titled “Russian River Habitat Planning, Restoration andConservation” to NOAA’s Habitat Blueprint program in coordination with NOAA and over 25 partners. TheWater Agency was awarded a three -year grant to support a variety of projects in the watershed. Inaddition to being a Habitat Blueprint program partner, the Water Agency acted as the administrator forthe grant and passed through funds to partners of sponsored projects.The new Russian River Habitat Focus Area grant will continue studies on high priority issues in the RussianRiver watershed. The grant funds will offset already programmed costs related to ongoing studies andmodeling in these areas. In year one, total project costs are anticipated to be $726,964, with $159,861provided by NOAA grant funds and $567,103 in Water Agency matching costs. The matching costs will beleveraged as follows:a) Existing contract with United States Geological Survey to monitor flow and water quality at eight sitesalong the upper Russian River: $207,058; and lab costs associated with water quality testing underthis contract: $6,600; for a total of $213,658.b) Water Agency staff costs of $353,445 (including overhead and fringe benefits): these costs arecurrently programmed under following funds: Russian River Projects, WatershedPlanning/Restoration, and Warm Springs Dam.The grant agreement covers activities rendered from September 1, 2017 to August 31, 2018.Federal funds are appropriated annually by Congress, and each year NOAA allocates the appropriation asit sees fit across its sponsored projects. Estimated budgets of year two and year three activities are$919,289 in fiscal year 2018/2019, and $857,609 in fiscal year 2019/2020. The total estimated project costover three years is anticipated to be $2,503,862 ($480,891 to be reimbursed with grant funds and$2,022,971 in match costs). The three year grant period will end on August 31, 2020. RECOMMENDATIONWater Agency staff recommends that the Water Agency’s Board of Directors (Board):a) Authorize the Sonoma County Water Agency’s General Manager or designee to accept FY 2017-2018grant funds from the National Oceanic and Atmospheric Administration ($159,861) for project s toimprove and monitor fish habitat in the Russian River and its tributaries.b) Authorize the Sonoma County Water Agency’s General Manager or designee to execute newagreements for hydrographic survey services (not to exceed $90,000) and laboratory services (not toexceed 150,000), following federally compliant competitive selection processes and in a formapproved by County Counsel.c) Adopt a resolution authorizing adjustments to the Water Agency’s Fiscal Year 2017/2018 adoptedbudget for the Water Ag ency General Fund and Russian River Projects Fund, each in the amount of$159,861 for the Planning for Habitat and Fisheries Enhancement and Reliability in the Russian RiverHabitat Focus Area.
Tagged Passions:planning,funding,budget,Conservation,Utility,recognition,arts,sites,election,grant,water,alcohol,administrator,program,contract,history,watershed,military,vocational education,pets,Capital Spending,selection,manager,voting,services

STEPS FOLLOWING APPROVALWater Agency Staff will return to this Board for authorization to accept fut

ure grant funds as they areawarded.Prior Board Actions:10/04/2016: Authorized the Water Agency's General Manager to accept FY 2016 -2017 grant funds fromNOAA, and to execute various agreements related to the Program.02/09/2016: Authorized the Water Agency's General Manager to accept FY 2015 -2016 grant funds fromNOAA, and to execute various agreements related to the Program.09/16/2014: Authorized the Water Agency's General Manager to accept grant funding from NOAA for theFY 2014-2015 Russian River Habitat Planning, Restoration, and Coordination Program and toexecute various agreements related to the program.Strategic Plan Alignment Goal 2: Economic and Environmental StewardshipWater Agency StrategicPlan AlignmentClimate Change, Goal 1: Continuing improving our ability to respond and adapt to climate change. Fiscal Summary
Tagged Passions:planning,funding,environment,Conservation,Utility,grant,water,program,strategic,watershed,disability,manager

FY 17-18 FY 18-19 FY 19-20Expenditures Adop

ted Projected ProjectedBudgeted Expenses 407,242 919,289 857,609Additional Appropriation Requested 319,722Total Expenditures 726,964 919,289 857,609Funding SourcesGeneral Fund/WA GF 159,861State/Federal 159,861 206,862 114,168Fees/Other 407,242 712,427 743,441Use of Fund BalanceContingenciesTotal Sources 726,964 919,289 857,609Narrative Explanationof Fiscal Impacts:Budgeted amount of $407,242 is available from FY 2017/2018 appropriations for the Russian RiverProjects fund. Additional appropriations of $159,861 in FY 2017/2018 are required to process thisexpense. A budgetary resolution has been submitted with this item. These appropriations are offset by$159,861 in NOAA grant funds and $159,861 in Water Agency General Fund fund balance.FY 2018/2019 and FY 2019/2020 appropriations will be budgeted in those fiscal years .Staffing ImpactsPosition Title Monthly Salary Additions Deletions(Payroll Classification) Range (Number) (Number)(A – I Step)Narrative Explanation of Staffing Impacts (If Required):Attachments:ResolutionRelated Items “On File” with the Clerk of the Board: nw\\S:\Agenda\misc\04-17-2018 WA Russian River Habitat Focus Area CF/45-11-21 National Oceanic and Atmospheric Administration (NOAA)Grant_summ.docm (Grant Agree for Russian River Habitat Focus Area Project) FP-00175 (ID
Tagged Passions:human resources,funding,budget,Utility,grant,water,EMS,watershed,pets

6944) Item Number:Date: April 17, 2018

Resolution Number:4/5 Vote RequiredResolution Of The Board Of Directors Of The Sonoma County Water Agency AuthorizingAdjustments to the Board Adopted Budget for Fiscal Year 2017 -2018 for the Sonoma CountyWater Agency General Fund and Russian River Projects Fund, each in the Amount of $159,861Russian River Habitat Focus Area FIRO Water Quality ProjectWhereas, the Board of Directors of the Sonoma County Water Agency (WaterAgency) adopted the Water Agency Fiscal Year 2017 -2018 budget on June 15,2017; andWhereas, Sections 29088 through 29092 of the Government Code, State ofCalifornia allow for adjustments to the Fiscal Year 2-2018 Adopted Budget; andWhereas, the Water Agency desires to adjust the Fiscal Year 2017 -2018 AdoptedBudget for the Russian River Projects in the amount of $319,722 for the RussianRiver Habitat Focus Area FIRO Water Quality Project; andWhereas,a resolution from the Water Agency’s governing board authorizing suchbudget adjustment is required.Now, Therefore, Be It Resolvedthat the County Auditor-Controller-Treasurer-TaxCollector and the County Administrator are hereby authorized and directed tocomplete the budgetary and accounting transfers and adjustments to the SonomaCounty Water Agency (Water Agency) Fiscal Year 2017-2018 budget as follows:Resolution #Date: April 17, 2018Page 2Fiscal Year 2017-2018 Expenditures Amount
Tagged Passions:Taxes,budget,Utility,water,administrator,audit,watershed,Treasurer

14015-33010100 General Fund57012 Transfers Out - between Governmental Funds 159,86144105

-33030300 Russian River Projects Fund51803 Other Contract Services 159,861Total Expenditures 319,722Fiscal Year 2017-2018 Funding Sources44105-33030300 Russian River Projects Fund47102 Transfers In - between Governmental Funds 159,86144105-33030300 Russian River Projects FundFund Balance
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159,861Total Funding Sources 319,722Directors:Gorin: Rabbitt: Zane:

Hopkins: Gore:Ayes: Noes: Absent: Abstain:So Ordered. Agenda Item Number: 3County of Sonoma (This Section for use by Clerk of the Board Only.)Agenda ItemSummary ReportClerk of the Board
Tagged Passions:funding,EMS

575 Administration DriveSanta Rosa, CA 95403To: Board of Directors, Sonoma County Water AgencyBoar

d Agenda Date: April 17, 2018 Vote Requirement: MajorityDepartment or Agency Name(s): Sonoma County Water AgencyStaff Name and Phone Number: Supervisorial District(s):David Royall 707-521-1892 FifthTitle: Forestville Water District Wastewater Facilities Maintenance ServicesRecommended Actions:a) Authorize Water Agency's General Manager to execute an agreement with Forestville Water Districtfor wastewater facility maintenance services to Forestville Water District through April 24, 2023, inan amount not to exceed $250,000.b) Consistent with other agreements, authorize the General Manager to terminate the agreement.Executive Summary:Sonoma County Water Agency (Water Agency) will provide maintenance services for the Forestville WaterDistrict’s (Forestville District) wastewater collection facilities. The maintenance activities will consist ofcleaning the collection system; clearing dry weather stoppages in the collection system when requestedby the Forestville District; performing investigative services such as videoing the sewer to identify inflowand infiltration; and lift station cleaning. Additionally, the Water Agency will provide commercial andindustrial waste services and sewer mapping services when requested by the Forestville District.Discussion:
Tagged Passions:Taxes,Utility,recognition,arts,sewer,industrial,commercial,water,facility,manager,services,STEM,TIF

HISTORY OF ITEM/BACKGROUNDOn July 1, 2004, Forestville County Sanitation District (Former D istrict)

was dissolved under a localgovernment reorganization to allow the transfer of ownership and management responsibility from theFormerDistrict and Sonoma County Water Agency (Water Agency) to Forestville Water DistrictF(orestvilleDistrict).Inpreparation of the transfer, on June 29, 2004,ForestvilleDistrict entered into an agreement with WaterAgency entitled “Agreement for Transfer of Assets and Liabilities of Forestville County Sanitation Districtand Operational Assistance During Transition.” The purpose of the agreement was to allow the WaterAgency to provide operational support services during the transition period and memorialize the transferof assets and liabilities of the Former District to the Forestville District. The agreement terminated onJanuary 1, 2006. Upon termination of the agreement to provide operational services during the transition, the ForestvilleDistrictrequested continued assistance. Forestville Districthad not yet developed the capacity to operatethe sanitation enterprise’s wastewater treatment facility or maintain the collection system. The WaterAgency has entered into subsequent agreements and extensions with the Forestville District since 2006to continue providing services for the maintenance of the wastewater collection and treatment facilities.The most recent agreement will expire on April 23, 2018.The Forestville District has again requested that the Water Agency continue to provide maintenanceservices for its wastewater collection system and treatment facilities.The Forestville Districthas exploredoptions for these services, including employing a private contractor and has concluded that, because ofthe Water Agency’s history and knowle dge of the system, along with the proximity to the Russian RiverCounty Sanitation District, which Water Agency owns and operates, that it would be more efficient andcost effective for the Water Agency to provide these services.The Water Agency will benefit from this agreement, as the Water Agency will receive additional revenueto offset maintenance costs of equipment. The Forestville District will benefit from the flexibility and costsavings realized by having the Water Agency perform the proposed maintenance activities. The WaterAgency will be fully reimbursed for all work performed under this agreement.
Tagged Passions:Utility,solid waste,sewer,water,facility,contract,history,equipment,watershed,rates,services,STEM

SERVICES TO BE PERFORMEDUnder the proposed agreement, the Water Agency will provide maintenance serv

ices for the ForestvilleDistrict’s wastewater collection facilities. The maintenance activities will consist of cleaning the system’sknown hot spots quarterly and at a rate resulting in the cleaning of the entire collection system everythree years; clearing dry weather stoppages in the collection system when requested by the ForestvilleDistrict; performing investigative services such as videoing the sewer to identify inflow and infiltration;and lift station cleaning. Additionally, the Water Agency will provide wastewater treatment plant and liftstation maintenance, and provide commercial and industrial waste services and sewer mapping serviceswhen requested by the Forestville District.
Tagged Passions:Taxes,Utility,arts,sewer,industrial,commercial,water,plant,services,STEM,TIF

RECOMMENDATIONWater Agency staff recommends that the Board authorize Water Agency's General Manager

to executean agreement with Forestville Water District for wastewater facility maintenance services (ForestvilleWater District pays Water Agency) through April 24, 2023 in an amount not to exceed $250,000.Consistent with other agreements, authorize the Gen eral Manager to terminate the agreement.Prior Board Actions:4/23/2013: Agreement for Forestville Water District Wastewater Facility Maintenance Services8/8/2008: Agreement for Forestville Water District Wastewater Treatment Facility Operations andMaintenance.2/2/2006: Agreement for Forestville Water District Wastewater Treatment Facility Operation andMaintenance Services.6/29/2004: Agreement for Transfer of Assets and Liabilities of Forestville County Sanitation District andOperational Assistance During Transition. Strategic Plan Alignment Goal 2: Economic and Environmental StewardshipThe Water Agency will benefit from this Agreement, as the additional revenue from providing theseservices will help fund extra help personnel employed for peak seasonal activities. Forestville WaterDistrict will benefit from the flexibility and cost savings realized by having the Water Agency perform theproposed maintena nce activities. This demonstrates good economic stewardship and increasedorganizational efficiency.Waste Water Treatment and Water Reuse, Goal 2: Improve the financial health of wastewater treatmentand water reuse systems. This agreement will provide revenue for the Water Agency.Fiscal Summary
Tagged Passions:environment,Conservation,Utility,recognition,solid waste,sewer,water,personnel,facility,EMS,health,strategic,finance,manager,rates,services,STEM,government efficiency

FY 17-18 FY 18-19 FY 19-20Expenditures Ad

opted Projected ProjectedBudgeted Expenses $50,000 $50,000 $50,000Additional Appropriation RequestedTotal Expenditures $50,000 $50,000 $50,000Funding SourcesGeneral Fund/WA GF $0State/FederalFees/Other $50,000 $50,000 $50,000Use of Fund BalanceContingenciesTotal Sources $50,000 $50,000 $50,000Narrative Explanationof Fiscal Impacts:Water Agency will budget as revenue in the general fund $50,000 per year fromForestville Water District.Per the agreement, Forestville Water District will pay Water Agency up to $50,000 per year formaintenance services through April 2023, for a total amount not to exceed $250,000. The Water Agencywill invoice Forestville Water District for services rendered. Revenue from this agreement will vary fromyear to year, dependent upon activities. The past three fiscal years have averaged slightly less than$10,000 per year.Staffing ImpactsPosition Title Monthly Salary Additions Deletions(Payroll Classification) Range (Number) (Number)(A – I Step)N/A Narrative Explanation of Staffing Impacts (If Required):
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N/AAttachments:AgreementRelated Items “On File” with the Clerk of the Board:None.rw S:\Agenda\agrees

\04-17-2018 WA Forestville Wastewater FCF/70-702-21 Forestville Water District (Agree forForestville Water DistrictMaintenance Services_summ.docm Wastewater Treatment Facilities Maintenance Services) 17/18-085 (ID 6927)For accessibility assistance with this document, please contact the Sonoma County Water Agen-1900,hnical Writing Section at (707) 547Fax at (707) 544-6123, or TDD through theCalifornia Relay Service (by dialing 711).
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a: s:\techw\agreements\1718-085.docx version:3/20/2018 10:08:00 AM TW 17/18-085D

RAFT Agreement for Wastewater Facilities Maintenance ServicesThis agreement (“Agreement”) is by and betweenSonoma County Water Agency, a bodycorporate and politic of the State of California (“Water Agency”) and Forestville Water District,
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a special district of the State of California (“FWD”). The Effective Date of this Agreement is theda

te the Agreement is last signed by the parties to the Agreement, unless otherwise specified inParagraph 5.1.
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RECITALS

A. On July 1, 2004, Forestville County Sanitation District (District) was dissolved under a localgov

ernment reorganization to allow the transfer of ownership and managementresponsibility from the District and Water Agency to FWD.
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B. FWD has requested maintenance assistance for the wastewater collection system as well asthe treat

ment facility.
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C. Water Agency has previously provided collection system maintenance services under prioragreements

, and will continue to provide said services to FWD under the terms andconditions of this Agreement.In consideration of the foregoing recitals and the mutual covenants contained herein, theparties hereto agree as follows:
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AGREEMENT

1. RECITALS1.1. The above recitals are true and correct.

2. LIST OF EXHIBITS2.1. The following exhibits are attached hereto and incorporated herein:

a. Exhibit A: Scope of Work

b. Exhibit B: Schedule of Rates

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3. SCOPE OF SERVICES3.1. Water Agency’s Specified Services: Water Agencyshall perform the ser

vicesdescribed in Exhibit A (Scope of Work). In the event of a conflict between thebody of this Agreement and Exhibit A, the provisions in the body of thisAgreement shall control.Agreement for Wastewater Facilities Maintenance Services 1 3.2. Cooperation with FWD: Water Agency shall cooperate with FWD in theperformance of all work hereunder. Water Agencyshall coordinate the workwith FWD’s Project Manager. Contact information and mailing addresses:Water Agency FWDProject Manager: David Royall Project Manager: Matt Fronenberger
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404 Aviation Boulevard 6530 Mirabel RoadSanta Rosa, CA 95403-9019 Forestv

ille, CA 95436Phone: 707-521-1892 Phone: 707-887-1551Email: David.Royall@scwa.ca.gov Email: fwd@sonic.netRemit payments to: Remit invoices to:Justin Adalio [Same address as above]Same address as above orEmail: justin.adalio@scwa.ca.gov[Attn: Accounts Payable][Add mailing info________________]
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4. PAYMENT4.1. Total Costs: Total costs under this Agreement shall not exceed $250,000.4.2.

Method of Payment: Water Agency shall be paid current weighted labor rates,including overhead, for Water Agency staff performing work under thisAgreement plus actual costs of applicable materials. Weighted labor rates as ofJuly 1, 2017, are listed in Exhibit B (Schedule of Rates). Rates are subject tochange.4.3. Invoices: Water Agencyshall submit its bills in arrears on a quarterly basis, basedon work completed for the period, in a form approved by FWD. The bills shallshow or include:
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a. Water Agency name

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b. Name of Agreement

c. FWD’s Project-Activity Code______

d. Time in quarter hours devoted to the task

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e. Time devoted to the task; minimum billing times will not exceed one-tenth ofan hour

f. List of reimbursable materials and expenses

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g. Copies of receipts for reimbursable materials and expensesb.

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5. TERM OF AGREEMENTAND COMMENCEMENT OF WORK5.1. Term of Agreement: The term of this Agreement

shall be from April 24, 2018(“Effective Date”) to April 24, 2023, unless terminated earlier in accordance withthe provisions of Article 6 (Termination).Agreement for Wastewater Facilities Maintenance Services 2 5.2. Commencement of Work: Water Agency is authorized to proceed immediatelywith the performance of this Agreement upon the Effective Date of thisAgreement.
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6. TERMINATION6.1. Either party may terminate this Agreement by giving ninety (90) calendar d

aysadvance written notice to the other party of its intent to terminate thisAgreement. Water Agency’s right to terminate may be exercised by WaterAgency's General Manager.
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7. MUTUAL INDEMNIFICATION7.1. Each party shall indemnify, defend, protect, hold harmless, and

release theother, its officers, agents, and employees, from and against any and all claims,loss, proceedings, damages, causes of action, liability, costs, or expense(including attorneys’ fees and witness costs) arising from or in connection with,or caused by any act, omission, or negligence of such indemnifying party or itsagents, employees, contractors, subcontractors, or invitees. This indemnificationobligation shall not be limited in any way by any limitation on the amount ortype of damages or compensation payable to or for the indemnifying party or itsagents, employees, contractors, subcontractors, or invitees under workers’compensation acts, disability benefit acts, or other employee benefit acts.
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8. PROSECUTION OF WORK8.1. Performance of the services hereunder shall be completed within th

e timerequired herein, provided, however, that if the performance is delayed byearthquake, flood, high water, or other Act of God or by strike, lockout, or similarlabor disturbances, the time for Water Agency’s performance of this Agreementshall be extended by a number of days equal to the number of days WaterAgency has been delayed.
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9. AMENDMENTS9.1. Changes to the Agreement may be authorized only by written amendment tothis

Agreement, signed by both parties.
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10. REPRESENTATIONS OF WATER AGENCY10.1. Status of Water Agency: The parties intend that Water Ag

ency, in performingthe services specified herein, shall act as an independent contractor and shallcontrol the work and the manner in which it is performed. Water Agencyis notto be considered an agent or employee of FWD and is not entitled to participatein any pension plan, worker’s compensation plan, insurance, bonus, or similarbenefits FWD provides its employees. In the event FWD exercises its right toterminate this Agreement pursuant to Article 6 (Termination), Water AgencyAgreement for Wastewater Facilities Maintenance Services 3 expressly agrees that it shall have no recourse or right of appeal under rules,regulations, ordinances, or laws applicable to employees.10.2. No Suspension or Debarment: Water Agencywarrants that it is not presentlydebarred, suspended, proposed for debarment, declared ineligible, or voluntarilyexcluded from participation in covered transactions by any federal departmentor agency. Water Agency also warrants that it is not suspendedor debarredfrom receiving federal funds as listed in the List of Parties Excluded from FederalProcurement or Non-procurement Programs issued by the General ServicesAdministration.10.3. Taxes: Water Agencyagrees to file federal and state tax returns and pay allapplicable taxes on amounts paid pursuant to this Agreement and shall be solelyliable and responsible to pay such taxes and other obligations, including, but notlimited to, state and federal income and FICA taxes.10.4. Records Maintenance: Water Agency shall keep and maintain full and completedocumentation and accounting records concerning all services performe d thatare compensable under this Agreement and shall make such documents andrecords available to FWD for inspection at any reasonable time. Water Agencyshall maintain such records for a period of four (4) years following completion ofwork hereunder.10.5. Conflict of Interest: Water Agency covenants that it presently has no interestand that it will not acquire any interest, direct or indirect, that represents afinancial conflict of interest under state law or that would otherwise conflict inany manner or degree with the performance of its services hereunder. Inaddition, if required by law or requested to do so by FWD, Water Agency shallsubmit a completed Fair Political Practices Commission Statement of EconomicInterests (Form 700) with FWD within 30 calendar days after the Effective Dateof this Agreement and each year thereafter during the term of this Agreement,or as required by state law.10.6. Nondiscrimination: Water Agency shall comply with all applicable federal, state,and local laws, rules, and regulations in regard to nondiscrimination inemployment because of race, color, ancestry, national origin, religion, sex,marital status, age, medical condition, pregnancy, disability, sexual orientation orother prohibited basis. All nondiscrimination rules or regulations required by lawto be included in this Agreement are incorporated herein by this reference.10.7. Ownership and Disclosure of Work Product: All reports, original drawings,graphics, plans, studies, and other data or documents (“documents”), inwhatever form or format, assembled or prepared by Water Agency or WaterAgency’s subcontractors, consultants, and other agents in connection with thisAgreement shall be the property of FWD. FWD shall be entitled to immediatepossession of such documents upon completion of the work pursuant to thisAgreement. Such documents shall be and will remain the property of FWDAgreement for Wastewater Facilities Maintenance Services 4 without restriction or limitation. Water Agency may retain copies of the abovedescribed documents .

11. PREVAILING WAGES11.1. Prevailing Wage Exemption; No Subcontracting: Because all work to beper

formed pursuant to this Agreement will be performed by Water Agencyemployees, the parties agree that the work is exempt from California prevailingwage requirements. Water Agency shall not subcontract any portion of thework, except as FWD may specifically authorize (after a review of anyimplications under California's prevailing wage laws).
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12. DEMAND FOR ASSURANCE12.1. Each party to this Agreement undertakes the obligation that the oth

er'sexpectation of receiving due performance will not be impaired. Whenreasonable grounds for insecurity arise with respect to the performance of eitherparty, the other may in writing demand adequate assurance of due performanceand until such assurance is received may, if commercially reasonable, suspendany performance for which the agreed return has not been received.“Commercially reasonable” includes not only the conduct of a party with respectto performance under this Agreement, but also conduct with respect to otheragreements with parties to this Agreement or others. After receipt of a justifieddemand, failure to provide within a reasonable time, but not exceeding thirty(30) days, such assurance of due performance as is adequate under thecircumstances of the particular case is a repudiation of this Agreement.Acceptance of any improper delivery, service, or payment does not prejudice theaggrieved party's right to demand adequate assurance of future performance.Nothing in this Article 12 limits FWD’s right to terminate this Agreementpursuant to Article 6 (Termination).
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13. ASSIGNMENT AND DELEGATION13.1. Consent: Neither party hereto shall assign, delegate, sublet,

or transfer anyinterest in or duty under this Agreement without the prior written consent of theother, and no such transfer shall be of any force or effect whatsoever unless anduntil the other party shall have so consented.13.2. Subcontracts: Notwithstanding the foregoing, Water Agency may enter intosubcontracts with the subconsultants specifically identified herein. If nosubconsultants are listed, then no subconsultants will be utilized in theperformance of the work specified in this Agreement.13.3. Summary of Subconsultants’ Work: Water Agency shall provide FWD with asummary of work performed by subconsultants with each invoice submittedunder Paragraph 4.3. Such summary shall identify the individuals performingAgreement for Wastewater Facilities Maintenance Services 5 work on behalf of subconsultants and the total amount paid to subconsultant,broken down by the tasks listed in the Scope of Work.
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14. METHOD AND PLACE OF GIVINGNOTICE, SUBMITTING BILLS, AND MAKING

PAYMENTS14.1. Method of Delivery: All notices, bills, and payments shall be made in writing andshall

be given by personal delivery, U.S. Mail, courier service, or electronicmeans. Notices, bills, and payments shall be addressed as specified in Paragraph

3.2.14.2. Receipt: When a notice, bill, or payment is given by a generally recognizedovernight couri

er service, the notice, bill, or payment shall be deemed receivedon the next business day. When a copy of a notice, bill, or payment is sent byelectronic means, the notice, bill, or payment shall be deemed received upontransmission as long as (1) the original copy of the notice, bill, or payment isdeposited in the U.S. mail and postmarked on the date of the electronictransmission (for a payment, on or before the due da te), (2) the sender has awritten confirmation of the electronic transmission, and (3) the electronictransmission is transmitted before 5 p.m. (recipient’s time). In all otherinstances, notices, bills, and payments shall be effective upon receipt by therecipient. Changes may be made in the names and addresses of the person towhom notices are to be given by giving notice pursuant to this Article 16.
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15. MISCELLANEOUS PROVISIONS15.1. No Waiver of Breach: The waiver by either party of any breach o

f any term orpromise contained in this Agreement shall not be deemed to be a waiver of suchterm or promise or any subsequent breach of the same or any other term orpromise contained in this Agreement.15.2. Construction: To the fullest extent allowed by law, the provisions of thisAgreement shall be construed and given effect in a manner that avoids anyviolation of statute, ordinance, regulation, or law. The parties covenant andagree that in the event that any provision of this Agreement is held by a court ofcompetent jurisdiction to be invalid, void, or unenforceable, the remainder ofthe provisions hereof shall remain in full force and effect and shall in no way beaffected, impaired, or invalidated thereby. Water Agency and FWD acknowledgethat they have each contributed to the making of this Agreement and that, in theevent of a dispute over the interpretation of this Agreement, the language of theAgreement will not be construed against one party in favor of the other. WaterAgency and FWD acknowledge that they have each had an adequate opportunityto consult with counsel in the negotiation and preparation of this Agreement.15.3. Consent: Wherever in this Agreement the consent or approval of one party isrequired to an act of the other party, such consent or approval shall not beunreasonably withheld or delayed.Agreement for Wastewater Facilities Maintenance Services 6 15.4. No Third-Party Beneficiaries: Nothing contained in this Agreement shall beconstrued to create and the parties do not intend to create any rights in thirdparties.15.5. Applicable Law and Forum: This Agreement shall be construed and interpretedaccording to the substantive law of California, regardless of the law of conflictsto the contrary in any jurisdiction. Any action to enforce the terms of thisAgreement or for the breach thereof shall be brought and tried in Santa Rosa orin the forum nearest to the City of Santa Rosa, in the County of Sonoma.15.6. Captions: The captions in this Agreement are solely for convenience ofreference. They are not a part of this Agreement and shall have no effect on itsconstruction or interpretation.15.7. Merger: This writing is intended both as the final expression of the Agreementbetween the parties hereto with respect to the included terms and as acomplete and exclusive statement of the terms of the Agreement, pursuant toCode of Civil Procedure section 1856. Each Party acknowledges that, in enteringinto this Agreement, it has not relied on any representation or undertaking,whether oral or in writing, other than those which are expressly set forth in thisAgreement. No modification of this Agreement shall be effective unless anduntil such modification is evidenced by a writing signed by both parties.15.8. Survival of Terms: All express representations, waivers, indemnifications, andlimitations of liability included in this Agreement will survive its completion ortermination for any reason.15.9. Time of Essence: Time is and shall be of the essence of this Agreement and everyprovision hereof.
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/

/Agreement for Wastewater Facilities Maintenance Services

7 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date lastsigned by the parties to the Agreement.Reviewed as to funds: TW 17/18-085By:Water Agency Division Manager -Administrative ServicesApproved as to form:By:[Name], Deputy County CounselInsurance Documentation is on file with
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FWDDate/TW Initials:Sonoma County Water Agency Forestville Water DistrictBy:

By:Grant DavisGeneral ManagerAuthorized per Water Agency’s Board of (Please print name here)Directors Action on ______Title:Date: Date:Agreement for Wastewater Facilities Maintenance Services 8 Exhibit AScope of Work
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1. COLLECTION SYSTEM MAINTENANCE1.1. Collection System Cleaning1.2. Water Agency will cond

uct cleaning in portions of the collection system knownby FWD to experience frequent build up of waste on a quarterly (four times peryear) basis.1.3. Water Agency will perform cleaning at a rate resulting in the cleaning of thecollection system every 3 years.
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2. STOPPAGES2.1. When requested in writing and if Water Agency determines qualified staff and

equipment are available at the time of the request, Water Agency will respondand clear routine stoppages if said stoppages are found to be within the p ublicportion of the collection system. If qualified staff and equipment are notavailable, Water Agency will notify FWD.2.2. Water Agency will not respond to overflows or stoppages found to be located inprivate laterals.2.3. If any stoppages result in a sanitary sewer overflow, FWD will provide arepresentative on site and shall be responsible for reporting to the appropriateagencies.2.4. Requests by FWD staff to clear routine stoppages can be made through theWater Agency’s 24-hour Operations Desk at 707-523-1070.
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3. COLLECTION SYSTEMREPAIR3.1. Water Agency will notify FWD in writing of repairs needed to t

he collectionsystem based on the Water Agency's observations during maintenance activities.Water Agency, at the written request of FWD, will perform minor repairs (under$10,000) to the collection system if Water Agency determines qualified staff andequipment are available. If qualified staff and equipment are not available,Water Agency will promptly so notify FWD.
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4. INVESTIGATIVE SERVICES4.1. When requested byFWD in writing and subject to the availability

of qualifiedstaff and equipment, Water Agency will provide investigative services for thecollection system, including manhole inspections and inflow and infiltrationinvestigations via smoke or dye testing, or closed circuit television (cctv)inspections.Agreement for Wastewater Facilities Maintenance Services A-1 4.2. For cctv inspections, Water Agency will provide digital copies of the videoedsewer mains and hardcopy reports to the FWD.
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5. MAPPING AND DRAFTINGSERVICES5.1. When requested byFWD in writing and subject to the availa

bility of qualifiedstaff and equipment, Water Agency will provide mapping and drafting servicesfor FWD's collection system.
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6. COMMERCIAL AND INDUSTRIAL WASTE SERVICES6.1. When requested byFWD in writing and subject t

o the availability of qualifiedstaff and equipment, Water Agency will provide commercial and industrial wasteservices to assist FWD in achieving Fats, Oils and Grease (FOG) reduction in thecollection system, including grease removal device inspections. Water Agencymay provide training to FWD staff to conduct inspections. If qualified staff andequipment are not available, Water Agencywill promptly so notify FWD.
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7. TREATMENT PLANT AND LIFT STATION MAINTENANCE7.1. When requested byFWD in writing and subje

ct to the availability of qualifiedstaff and equipment, Water Agency will provide investigative services for thecollection system, including manhole inspections and inflow and infiltrationinvestigations. If qualified staff and equipment are not available, Water Agencywill promptly so notify FWD.
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8. EMERGENCY RESPONSE8.1. Emergency response by Water Agency will occur only if qualified sta

ff andequipment are available. Requests by FWD staff for emergency response can bemade through the Water Agency’s 24-hour Operations Desk at 707-523-1070. Ifqualified staff and equipment are not available, Water Agency will promptly sonotify FWD.Agreement for Wastewater Facilities Maintenance Services A-2 Exhibit BSchedule of RatesTitle Total WeightedHourly RateEnvironmental ServicesMaintenance WACoordinatorWater/WastewaterOperations – WA CoordinatorWastewater Source Control –Environmental ComplianceInspectorElectrician/Instrumentation $192.00TechnicianSenior Plant Operator $188.00W.A. Mechanic $181.00W.A. Maintenance Worker II $95.00W.A. Maintenance Worker III $111.00Drafting/GIS Specialist $141.00Expense Cost Per HourVac Truck $71.30Boom Truck $21.30Rodder $31.30Video Van (cctv) $38.90Utility Pickup $8.90*Rates as of July 1, 2017. Rates subject to changeOvertime rates apply as necessary during emergencies.Overtime is billed at 1.5 times the hourly rate up to 8 hours outside normal business hours.More than 8 hours of overtime and work on holidays is billed at 2 times the hourly rate.Agreement for Wastewater Facilities Maintenance Services B-1 Agenda Item Number: 4County of Sonoma (This Section for use by Clerk of the Board Only.)Agenda ItemSummary ReportClerk of the Board
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575 Administration DriveSanta Rosa, CA 95403To: Board of Directors, Sonoma County Water AgencyBoar

d Agenda Date: April 17, 2018 Vote Requirement: 4/5Department or Agency Name(s): Sonoma County Water AgencyStaff Name and Phone Number: Supervisorial District(s):Joan Hultberg, 547-1902 FifthTitle: Small Community Wastewater Grant Fund ApplicationsRecommended Actions:A) Adopt a Resolution approving the filing of grant applications to State Water Resources Control Boardfor the Monte Rio and Villa Grande Sewage Project and taking related actions. (The first application willbe for a Feasibility Study in the amount of $500,000.)B) Adopt a Resolution approving the filing of grant applications to State Water Resources Control Boardfor the Camp Meeker and Northwood Sewage Project and taking related actions. (The first applicationwill be for a Feasibility Study in the amount of $500,000.)C) Adopt a Resolution Authorizing Adjustments to the Board Adopted Budget for Fiscal Year 2017-2018for the Water Agency General Fund in the Amount of $10,000.Executive Summary:This item authorizes the adoption of two resolutions for Proposition 1, the Water Quality, Supply, andInfrastructure Act of 2014 funding to perform planning, design, and construction activities for smallcommunity wastewater projects in communities that are identified as disadvantaged or severelydisadvantaged according to median household income.On December 13, 2016, Sonoma County entered into a Memorandum of Understanding with the NorthCoast Regional Water Quality Control Board to coordinate efforts to reduce pathogens in the Russian RiverWatershed. To support thiseffort, the Sonoma County Water Agency (Water Agency) would like to applyto the Small Community Wastewater Grant program for a series of grants to assist residents of the lowerRussian River watershed to comply with the North Coast Regional Water Quality Control Board’s RussianRiver Pathogen Total Maximum Daily Load (TMDL). The Water Agency seeks to work collaboratively withthe community to identify viable options for improving water quality in the lower Russian River resultingin enhanced quality of life, recreational opportunities, and protection of endangered fish species. Each project (Monte Rio and Villa Grande Sewage Project and Camp Meeker and Northwood SewageProject) potentially will have three phases: 1) Planning and Assessments, 2) Design and EnvironmentalDocumentation, and 3) Construction. Staff is seeking authorization from the Water Agency’s Board ofDirectors (Board) to apply for up to six grants from the grant program, in the hopes of obtaining 100%financing for all of the proposed work.In order to apply for a Clean Water State Revolving Fund Small Community Wastewater Gran t, the grantprogram requires applicants to provide a resolution adopted by the applicant’s governing bodydesignating an authorized representative, who will have the authority to sign and submit the applicationmaterials, certify compliance with applicable state and federal laws, execute the financial assistanceagreement and amendments, and certify disbursement requests.Discussion:Water quality monitoring from the Russian River and its tributary creeks reflect widespread contaminationwith bacteria and other indicators of waste, which pose a potential threat to the health of the riverecosystem and the people who visit it. Bacteria can indicate the presence of pathogenic organisms thatare found in warm -blooded animal waste. The North Coast Regional Water Quality Control Board hasdeveloped the Russian River Pathogen TMDL to address the pathogen impairment and sources of fecalwaste pollution in the Russian River Watershed.Proposition 1, the Water Quality, Supply, and Infrastructure Act of 2014, made $260 million available tothe Clean Water State Revolving Fund for Small Community Grants. The State Water Resources ControlBoard will administer these grants under five progra ms, including one devoted to wastewaterinfrastructure. Proposition 1 funds for the small community wastewater projects are approximately $150million, and will be distributed on a first come first served basis. These funds provide a rare opportunityfor the Water Agency to invest significant planning and design resources to perform long range planningand capital improvements at 100% funding.Water Agency staff propose applying to the Small Community Wastewater Grant program for a series ofgrants to address the water quality impairment of the lower Russian River due to aging septic systems.Each project (Monte Rio and Villa Grande Sewage Project and Camp Meeker and Northwood SewageProject) will have three phases. In Phase 1, feasibility studies will be performed to identify the bestsolutions for the communities. Phase 2 will build upon the work of Phase 1, preparing engineering designspecifications and conducting environmental activities. Phase 3 will consist of construction of the projectsidentified under Phase 1 and Phase 2.Anticipating the need for robust community involvement, the Gold Ridge and Sonoma ResourceConservation Districts (Districts) will provide ombudsman services via the agreement approved by theBoard on February 6, 2018 . T he Rural Community Assistance Corp (a non -profit organization undercontract with the State Board to facilitate Small Community Grants ) will also be assisting with theformation of a Citizen Advisory Group.Staff recommends the Board adopt resolutions authoriz ing the Water Agency’s General Manager tosubmit applications for all three phases of the projects now to avoid lengthy delays in returning to theBoard for separate resolutions for each phase of the projects. The broader resolution language will enable staff to submit applications more quickly, thus improving the chances of obtaining full funding for allprojects and minimizing the possibility the Proposition 1 funds may be exhausted before the WaterAgency has completed all phases of the projects.Next StepsIf the Board authorizes the submittal of the grant applications and the projects are funded, staff will solicitproposals from qualified firms to perform the feasibility studies, following the Water Agency’s competitiveselection process policies. Staff will return to this Board to present the resulting professional servicesagreements for approval and to provide an update on the status of subsequent grant proposals for Phase

2 design work.Prior Board Actions:February 6, 2018 – Agreement with theGold Ridge and Sonoma Resourc

e Conservation Districts forOmbudsman Services.December 16, 2017 –Memorandum of Understanding with the North Coast Regional Water QualityControl Board.Strategic Plan Alignment Goal 2: Economic and Environmental StewardshipWater Agency Sanitation Goals and Strategies, Goal 1: Meet or exceed environmental regulations andpublic health standards.Fiscal Summary
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FY 17-18 FY 18-19 FY 19-20Expenditures A

dopted Projected ProjectedBudgeted ExpensesAdditional Appropriation Requested $10,000Total ExpendituresFunding SourcesGeneral Fund/WA GF $10,000State/FederalFees/OtherUse of Fund BalanceContingenciesTotal Sources $10,000Narrative Explanationof Fiscal Impacts:Budgeted amount of $10,000 will be made available in the General Fund through a Board -approvedBudgetary Resolution for FY 2017/2018 for preparing and submitting Small Community Wastewater GrantFund Applications. Funds will be appropriated in FY 2018/2019 and subsequent fiscal years following grantaward. Staffing ImpactsPosition Title Monthly Salary Additions Deletions(Payroll Classification) Range (Number) (Number)(A – I Step)Narrative Explanation ofStaffing Impacts (If Required):Attachments:Resolution R1 (Monte Rio and Villa Grande)Resolution R2 (Camp Meeker and Northwood)Resolution R3 (Budgetary Resolution)Related Items “On File” with the Clerk of the Board:SCH: S:\Agenda\misc\04-17-2018 Grant Fund_summ.docmastCF/70-700-16Monte Rio-Villa Grande Sewage Project) FP-00232 (ID 6954)or theCF/70-700-16 State Water Resources Control Board (Grant Application for theCamp Meeker-Northwood Sewage Project) FP-00236 (ID 6955) Item Number:Date: April 17, 2018 Resolution Number: 4/5 Vote RequiredResolution Of The Board Of Directors Of The Sonoma County Water Agency, County Of Sonoma,State Of California, approving the filing of grant applications to State Water Resources ControlBoard for the Monte Rio and Villa Grande Sewage Project and taking related actions.Whereas, aging, non-conforming septic systems in lower Russian River communitiesare contributing to water quality impairment of the Russian River.Whereas, the North Coast Regional Water Quality Control Board is developing a TotalMaximum Daily Load (TMDL) plan for these waters to restore and m aintain thechemical, physical, and biological integrity of the Russian River.Whereas, Proposition 1, the Water Quality, Supply, and Infrastructure Act of 2014,has authorized up to 100% funding for eligible applicants to perform planning, designand construction activities for small community wastewater projects.Whereas, the communities of Monte Rio and Villa Grande qualify as smallcommunities with financial hardship, based upon median household income surveysand the most recent U.S. Census block group data.Whereas, the Sonoma County Water Agency would like to apply for Proposition 1small community wastewater projects funding to plan improvements to addresswater quality impairment due to sewageNow, Therefore, Be It Resolvedthat the Board of Directors hereby finds, determines,certifies, and declares as follows:
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1. The General Manager of the Sonoma County Water Agency (the “AuthorizedRepresentative”) or desi

gnee is hereby authorized and directed to sign and file,for and on behalf of the Sonoma County Water Agency (the “Water Agency”), aFinancial Assistance Applications for a financing agreement from the State WaterResources Control Board for the planning and design of Monte Rio and VillaGrande Sewage Project (the “Project.”)R1-1Resolution #Date:Page 2
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2. This Authorized Representative, or his/her designee, isdesignated to provide theassurances, cer

tifications, and commitments required for the financial assistanceapplication, including executing a financial assistance agreement from the StateWater Resources Control Board and any amendments or changes thereto.
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3. The Authorized Representative, or his/her designee, is designated to representthe Water Agency

in carrying out the Water Agency’s responsibilities under thefinancing agreement, including certifying disbursement requests on behalf of theWater Agency and compliance with applicable state and federal laws.Directors:Gorin: Rabbitt: Zane: Hopkins: Gore:Ayes: Noes: Absent: Abstain:So Ordered.
Tagged Passions:Taxes,Utility,water,compliance,TIF

CERTIFICATION

Tagged Passions:Taxes,pets,TIF

I do hereby certify that the foregoing is a full, true, and correct copy of a resolution duly andreg

ularly adopted at a meeting of the Board of Directors of the Sonoma County Water Agencyheld on April 17, 2018.
Tagged Passions:Taxes,Utility,water,TIF

__________________________________________________________________(Name, Signature, and Seal of the

Clerk or Authorized Record Keeper of the Governing Board of the Agency)

R1-2 Item Number:Date: April 17, 2018

Resolution Number: 4/5 Vote RequiredResolution Of The Board Of Directors Of TheSonoma County Water Agency, County Of Sonoma,State Of California, approving the filing of grant applications to State Water Resources ControlBoard for the Camp Meeker and Northwood Sewage Project and taking related actions.Whereas, aging, non -conforming septic systems in lower Russian Rivercommunities are contributing to water quality impairment of the Russian River;andWhereas, the North Coast Regional Water Quality Control Board is developing aTotal Maximum Daily Load (TMDL) plan for these waters to restore and maintainthe chemical, physical, and biological integrity of the Russian River; andWhereas, Proposition 1, the Water Quality, Supply, and Infrastructure Act of 2014,has authorized up to 100% funding for eligible applicants to perform pl anning,design and construction activities for small community wastewater projects; andWhereas, the communities of Camp Meeker and Northwood will likely qualify assmall communities with financial hardship, based upon median household incomesurveys to be performed as part of this project; andWhereas, the Sonoma County Water Agency would like to apply for Proposition 1small community wastewater projects funding to plan and design improvementsto address water quality impairment due to sewage.Now, Therefore, Be It Resolved that the Board of Directors hereby finds,determines, certifies, and declares as follows:
Tagged Passions:Taxes,funding,Utility,arts,sewer,commercial,grant,water,EMS,alcohol,construction,watershed,finance,pets,STEM,TIF

1. The General Manager of the Sonoma County Water Agency (the “AuthorizedRepresentative”), or his/

her designee, is hereby authorized and directed tosign and file, for and on behalf of the Sonoma County Water Agency (the“Water Agency”), a Financial Assistance Applications for a financingagreement from the State Water Resources Control Board for the planningR2-1Resolution #Date:Page 2and design of Camp Meeker and Northwood Sewage Project (the “Project”).
Tagged Passions:planning,Utility,water,finance,pets,manager

2. This Authorized Representative, or his/her designee, is designated toprovide the assurances, c

ertifications, and commitments required for thefinancial assistance application, including executing a financial assistanceagreement from the State Water Resources Control Board and anyamendments or changes thereto.
Tagged Passions:Taxes,Utility,water,finance,pets,TIF

3. The Authorized Representative, or his/her designee, is designated torepresent the Water Agency

in carrying out the Water Agency’sresponsibilities under the financing agreement, including certifyingdisbursement requests on behalf of the Water Agency and compliance withapplicable state and federal laws.Directors:Gorin: Rabbitt: Zane: Hopkins: Gore:Ayes: Noes: Absent: Abstain:So Ordered.
Tagged Passions:Taxes,Utility,water,compliance,TIF

CERTIFICATION

Tagged Passions:Taxes,pets,TIF

I do hereby certify that the foregoing is a full, true, and correct copy of a resolution duly andreg

ularly adopted at a meeting of the Board of Directors of the Sonoma County Water Agencyheld on April 17, 2018.
Tagged Passions:Taxes,Utility,water,TIF

__________________________________________________________________(Name, Signature, and Seal of the

Clerk or Authorized Record Keeper of the Governing Board of the Agency)

R2-2 Item Number:Date: April 17, 2018

Resolution Number:4/5 Vote RequiredResolution Of The Board Of Directors of the Sonoma County Water Agency AuthorizingAdjustments to the Board Adopted Budget for Fiscal Year 2017 -2018 for the Sonoma CountyWater Agency General Fund in the Amount of $10,000Whereas, the Board of Directors of the Sonoma County Water Agency (Water Agency)adopted the Water Agency Fiscal Year 2017-2018 budget on June 15, 2017; andWhereas, Sections 29088 through 29092 of the Government Code, State of Californiaallow for adjustments to the Fiscal Year 2017-2018 Adopted Budget; andWhereas, the Water Agency desires to adjust the Fiscal Year 201-2018 Adopted Budgetfor the Sonoma County Water Agency General Fund in the amount of $10,000 forpreparing and submitting Small Community Wastewater Grant Fund Applications; andWhereas, a resolution from the Water Agency’s governing board authorizing suchbudget adjustment is required.Now, Therefore, Be It Resolved that the County Auditor -Controller-Treasurer-TaxCollector and the CountyAdministrator are hereby authorized and directed to completethe budgetary and accounting transfers and adjustments to the Water Agency FiscalYear 2017-2018 budget as follows:R3-1Resolution #Date:Page 2Fiscal Year 2017-2018 Expenditures Amount14015-33010100 General Fund52162 Special Departmental Expense 10,000Total Expenditures 10,000Fiscal Year 2017-2018 Funding Sources14015-33010100 General FundFund Balance
Tagged Passions:Taxes,funding,budget,Utility,arts,sewer,commercial,grant,water,administrator,audit,Treasurer,pets

10,000Total Funding Sources 10,000Directors:Gorin: Rabbitt: Zane:

Hopkins: Gore:Ayes: Noes: Absent: Abstain:So Ordered.
Tagged Passions:funding

R3-2 Agenda Item Number: 5County of Sonoma

(This Section for use by Clerk of the Board Only.)Agenda ItemSummary ReportClerk of the Board
Tagged Passions:EMS

575 Administration DriveSanta Rosa, CA 95403To: Board of Directors of the Sonoma County Agricultur

al Preservation and Open Space DistrictBoard Agenda Date: April 17, 2018 Vote Requirement: MajorityDepartment or Agency Name(s): Agricultural Preservation and Open Space DistrictStaff Name and Phone Number: Supervisorial District(s):Sheri J. Emerson, Stewardship Manager, 565-7358 CountywideTitle: First Amendment to Property Maintenance, Repair and Management AgreementsRecommended Actions:Authorize the General Manager of the Sonoma County Agricultural Preservation and Open Space District(District) to execute first amendment agreements to eight existing As-Needed Maintenance and RepairService Agreements extending the term for each agreement to March 31, 2021 and adding in aggregate$450,000 for a total contract amount of $1,050,000 as follows:
Tagged Passions:recognition,arts,property,preservation,agriculture,contract,manager

1. First amendment agreement with Bohan & Canelis General Engineering, Inc. in an amount not-to-exce

ed $50,000, resulting in a total contract amount of $75,000;
Tagged Passions:alcohol,contract

2. First amendment agreement with Campbell Grading, Inc. in an amount not-to-exceed $25,000,resultin

g in a total contract amount of $75,000;
Tagged Passions:contract,grading

3. First amendment agreement with Hanford Applied Restoration & Conservation in an amountnot-to-exce

ed $75,000, resulting in a total contract amount of $125,000;
Tagged Passions:Conservation,contract

4. First amendment agreement with Pacific Watershed Associates, Inc. in an amount not-to-exceed$100,

000, resulting in a total contract amount of $150,000;
Tagged Passions:Utility,water,contract,watershed

5. First amendment agreement with Prunuske Chatham, Inc. in an amount not -to-exceed $100,000,result

ing in a total contract amount of $200,000;
Tagged Passions:contract

6. First amendment agreement with Rob Evans in an amount not-to-exceed $25,000, resulting in atotal

contract amount of $150,000;
Tagged Passions:contract

7. First amendment agreement with Sonoma County Regional Parks in an amount not-to-exceed$50,000, re

sulting in a total contract amount of $200,000;
Tagged Passions:contract,parks

8. First amendment agreement with Sonoma Ecology Center in an amount not-to-exceed $25,000,resulting

in a total contract amount of $50,000.
Tagged Passions:contract

1 Executive Summary:The District owns and manages approximately 5,500 acres of land, and holds more

than 100,000 acres ofconservation easements. In accordance with the Board-approved Fee Lands Strategy, these propertiesand any attendant infrastructure require maintenance, m anagement and occasional repair to protectthe conservation values for which the lands were protected. The protection of these resources requiresactivities ranging from construction and maintenance of fencing, vegetation management, debrisremoval, road maintenance, fuel load suppression, erosion control, illegal Cannabis operation removal,invasive species management and protection and enhancement of sensitive resources. The District doesnot have adequate staffing to perform these maintenance tasks, and therefore requires assistance. TheDistrict issued a Request for Proposal (RFP) for As-Needed Maintenance and Repair on September 19,2016. On March 28, 2017, Board of Directors of the District authorized the General Manager of theDistrict to enter into nine three-year agreements for $600,000 to implement this work.To address the damage to District-owned properties caused by the October 2017 fires, the District hasspent more of the funds allocated in the As-Needed Repair and Maintenance agreements during thepast six months than anticipated. The District is seeking reimbursement from the Federal EmergencyManagement Administration‘s Public Assistance program for qualifying expenses such as replacement ofculverts and cleanup of burned structure sites. Work in wildland areas (invasive species control and fuelsreduction) does not qualify for reimbursement under this program. To continue to repair damage, andto take action to reduce the potential for damage from future fire events, the District proposes toamend eight existing As-Needed Maintenance and Repair agreements to add $450,000 in funds to allowfor additional work on various District properties similar in scopeto the original contracts. The totalaggregate contract amount (existing and first amendment) would be $1,050,000, and the terms for eachagreement would be extended from March 28, 2020 through March 31, 2021.Discussion:The District owns and manages approximately 5,500 acres of land, and holds more than 100,000 acres ofconservation easements. On November 20, 2012, the Board approved the District’s Fee Land Strategy.This guidance document directs staff to manage District lands in a manner that protects the District’sinvestment, public safety, and the conservation values of the properties and further directs staff totransfer identified recreational lands to appropriate entities . District-owned properties all require somelevel of management and maintenance, which is accomplished through organized volunteer workdaysand contracts for land management and maintenance services.Approximately 2,500 acres of District-owned properties burned in the Tubbs and Nuns fires in October

2017 resulting in damage to natural resource valuesand built infrastructure. Immediately following t

hefires, it was necessary to initiate emergency time-sensitive maintenance, repair and replacement workusing the exisiting As-Needed Repair and Maintenance Agreements. The District is seekingreimbursement for the cost of qualifying work through the Federal Emergency ManagementAdministration’s Public Assistance program, such as replacement of culverts and clearing of burnedstructure debris.The fires created an opportunity for enhanced control of various invasive plant species populations thatrequires urgent action as springplant seedlings emerge. In addition, the fires serve as a reminder of thenecessity of additional proactive fuels reduction work. In addition to the District’s annual mowing, and
Tagged Passions:stormwater,program,emergency,restaurants,plant

2 year round grazing programs, land maintenance activities that address fire-related damage, and tha

t willprevent or minimize damage from future fires, will continue for at least the next couple of years.Workin wildland areas to address invasive species and to reduce fuel loads, is not reimbursable throughFEMA’s Public Assistance program.On March 28, 2017, the Board of Directors authorized the General Manager of the District to executenine three-year services agreements for maintenance, repair and management work on District-protected lands. The services described are not specific to any one project or property but applies to anyDistrict-protected property.This first agreement amendment was initiated by District staff contacting each of the existingcontractors. Eight contractors expressed interest in amending their current agreements. Thus, theDistrict proposes extending the term for each agreement to March 31, 2021 and adding in aggregate$450,000 for a total contract amount of $1,050,000 as follows:
Tagged Passions:property,program,contract,FEMA,restaurants,manager,services,events

1. First amendment agreement with Bohan & Canelis General Engineering, Inc. in an amount not-to-exce

ed $50,000, resulting in a total contract amount of $75,000;
Tagged Passions:alcohol,contract

2. First amendment agreement with Campbell Grading, Inc. in an amount not-to-exceed $25,000,resultin

g in a total contract amount of $75,000;
Tagged Passions:contract,grading

3. First amendment agreement with Hanford Applied Restoration & Conservation in an amountnot-to-exce

ed $75,000, resulting in a total contract amount of $125,000;
Tagged Passions:Conservation,contract

4. First amendment agreement with Pacific Watershed Associates, Inc. in an amount not-to-exceed$100,

000, resulting in a total contract amount of $150,000;
Tagged Passions:Utility,water,contract,watershed

5. First amendment agreement with Prunuske Chatham, Inc. in an amount not-to-exceed $100,000,resulti

ng in a total contract amount of $200,000;
Tagged Passions:contract

6. First amendment agreement with Rob Evans in an amount not -to-exceed $25,000, resulting in atotal

contract amount of $150,000;
Tagged Passions:contract

7. First amendment agreement with Sonoma County Regional Parks in an amount not-to-exceed$50,000, re

sulting in a total contract amount of $200,000;
Tagged Passions:contract,parks

8. First amendment agreement with Sonoma Ecology Center in an amount not-to-exceed $25,000,resulting

in a total contract amount of $50,000.For a summary spreadsheet, please see Attachment 1 (List of Contractors and Awards).Prior Board Actions:March 28, 2017: The Board of Directors approved nine service agreements for maintenance, repairand management work on District lands.November 20, 2012: The Board of Directors approved the District’s Fee Lands Strategy.(Board Action #33)Strategic Plan Alignment Goal 2: Economic and Environmental StewardshipStewardship of District-owned properties is primarily accomplished through contract service providers,in order to maintain the conservation values of each property until such time that the property istransferred to a recreational or other entity for long -term operation and management.
Tagged Passions:recreation,environment,Conservation,property,contract,strategic,leasing

3 Fiscal Summary

FY 17-18 FY 18-19 FY 19-20Expenditures Ado

pted Projected ProjectedBudgeted Expenses 150,000 150,000 150,000Additional Appropriation RequestedTotal Expenditures 150,000 150,000 150,000Funding SourcesGeneral Fund/WA GFState/FederalFees/Other 150,000 150,000 150,000Use of Fund BalanceContingenciesTotal Sources 150,000 150,000 150,000Narrative Explanationof Fiscal Impacts:Funds are budgeted for current fiscal year.Staffing ImpactsPosition Title Monthly Salary Additions Deletions(Payroll Classification) Range (Number) (Number)(A – I Step)Narrative Explanation of Staffing Impacts (If Required):No additional appropriations are needed.Attachments:
Tagged Passions:human resources,funding,budget,pets

1. List of Contractors and Awards

Tagged Passions:contract

2. First Amendment Agreement between the District and Bohan & Canelis General Engineering, Inc.

Tagged Passions:alcohol

3. First Amendment Agreement between the District and Campbell Grading, Inc.

Tagged Passions:grading

4. First Amendment Agreement between the District and Hanford Applied Restoration &Conservation

Tagged Passions:Conservation

5. First Amendment Agreement between the District and Pacific Watershed Associates, Inc.

Tagged Passions:Utility,water,watershed

6. First Amendment Agreement between the District and Prunuske Chatham, Inc.

7. First Amendment Agreement between the District and Rob Evans

4 8. First Amendment Agreement between the District and Sonoma County Regional Parks

Tagged Passions:parks

9. First Amendment Agreement between the District and Sonoma Ecology CenterRelated Items “On File” w

ith the Clerk of the Board:
Tagged Passions:EMS

1. Agreement between the District and Bohan & Canelis General Engineering, Inc.

Tagged Passions:alcohol

2. Agreement between the District and Campbell Grading, Inc.

Tagged Passions:grading

3. Agreement between the District and Hanford Applied Restoration & Conservation.

Tagged Passions:Conservation

4. Agreement between the District and Pacific Watershed Associates, Inc.

Tagged Passions:Utility,water,watershed

5. Agreement between the District and Prunuske Chatham, Inc.

6. Agreement between the District and Rob Evans

7. Agreement between the District and Sonoma County Regional Parks

Tagged Passions:parks

8. Agreement between the District and Sonoma Ecology Center


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