FL - Haines City: CITY COMMISSION WORKSHOP

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CITY COMMISSION WORKSHOP

City Commission Meeting April 19, 2018 Page 1 of 4

AGENDA
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CITY OF HAINES CITY, FLORIDA CITY COMMISSION MEETING

7:00 PM Mayor H.L. Roy Tyler
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Vice-Mayor Morris West Commissioner Horace West

Commissioner Don Mason Commissioner Anne Huffman COMMISSION CHAMBERS
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620 E. Main Street, Haines City, FL 33844

No additional detail provided

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Phone: 863-421-9921 Web: hainescity.com

No additional detail provided

1.
CALL TO ORDER

No additional detail provided

2.
INVOCATION

No additional detail provided

3.
PLEDGE OF ALLEGIANCE

No additional detail provided

4.
PRESENTATIONS AND DISCUSSIONS

No additional detail provided

4.A. 2018 INSTITUTE FOR ELECTED MUNICIPAL OFFICIALS III - THE

LEADERSHIP CHALLENGE

Staff Contact: Linda Bourgeois, City Clerk (863) 421-9921

4.B. PRESENTATION BY PARKS AND RECREATION TO THANKSUSA

SCHOLARSHIP RECIPIENT. Staff Contact: Terrell Griffin, Parks and Recreation Director
Tagged Passions:parks and recreation

5.
CONSENT AGENDA

The action proposed is stated for each item on the Consent Agenda. Unless a City

Commissioner removes an item from the Consent Agenda, no discussion on individual

items will occur and a single motion will approve all items.

5.A. MINUTES FROM CITY COMMISSION WORKSHOP APRIL 5, 2018

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Staff Contact: Linda Bourgeois, City Clerk (863) 421-9921

5.B. MINUTES FROM CITY COMMISSION MEETING APRIL 5, 2018

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City Commission Meeting April 19, 2018 Page 2 of 4

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Staff Contact: Linda Bourgeois, City Clerk (863) 421-9921

5.C. CEMETERY DEEDS

Staff Contact: Linda Bourgeois, City Clerk (863) 421-9921

5.D. VOLUNTARY ANNEXATION AGREEMENT - 8 UNCLE PETE ROAD

No additional detail provided

Tagged Passions:streets and annexation

Staff Contact: Linda Bourgeois, City Clerk (863) 421-9921

Disposition: Approve as recommended in the City Manager memorandum dated April 19, 2018.
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5.E. AMENDMENT TO THE CONCESSIONS AGREEMENT FOR THE LAKE

EVA AQUATIC CENTER Staff Contact: Terrell Griffin, Parks and Recreation Director Disposition: Approve as recommended in the City Manager memorandum dated April 19, 2018.

Tagged Passions:administrator, manager, parks, and recreation

5.F. CRIME PREVENTION MEMORABILIA

Staff Contact: Keva Harris, Captain Disposition: Approve as recommended in the City Manager memorandum dated April 19, 2018.
Tagged Passions:administrator, manager, and crime

5.G. FLOWERS LABORATORY SERVICES PIGGY BACK AGREEMENT -

PLANT CITY
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Staff Contact: Linda Fisher, Interim Utilities Director

Disposition: Approve as recommended in the City Manager memorandum dated April 19, 2018. 5.H. SURPLUS ITEMS Staff Contact: Terrell Griffin, Parks and Recreation Director Disposition: Approve as recommended in the City Manager memorandum dated April 19, 2018.
Tagged Passions:administrator, manager, Utility, surplus, parks, utility, and recreation

5.I. CITY ATTORNEY INVOICE FOR THE BILLING PERIOD ENDING

Staff Contact: Margie Wells, Senior Executive Assistant Disposition: Approve as recommended in the City Manager memorandum dated April 19, 2018.
Tagged Passions:administrator, legal, and manager

6.
PUBLIC COMMENTS - REGARDING ITEMS NOT ON THE AGENDA

Public participation is encouraged. If you wish to address the City Commission regarding items not on the agenda, please sign your name on the list located in the City Hall Chambers entrance.

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City Commission Meeting April 19, 2018 Page 3 of 4

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7.
NEW BUSINESS

7.A. RESOLUTION NO. 18-1306 : A RESOLUTION OF THE CITY OF HAINES CITY, FLORIDA; PROVIDING FOR A FIRST AMENDMENT TO

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MUTUAL CONSENT AGREEMENT CONCERNING THE CITY OF

HAINES CITY MUNICIPAL FIREFIGHTERS PENSION TRUST FUND; PROVIDING FOR FINDINGS; PROVIDING AUTHORITY FOR THE
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EXECUTION AND DELIVERY OF THE MUTUAL CONSENT

No additional detail provided

AGREEMENT; PROVIDING FOR GENERAL AUTHORITY; AND

PROVIDING FOR AN EFFECTIVE DATE. Staff Contact: Fred Reilly, City Attorney (863) 421-3650 7.B. RESOLUTION NO. 18-1307 : A RESOLUTION OF THE CITY OF HAINES CITY, FLORIDA; ADOPTING A PROCEDURAL POLICY WHICH
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ESTABLISHES A FIVE (5) MINUTE TIME LIMITATION FOR

COMMISSIONER COMMENTS DURING THE COMMISSION COMMENTS SECTION OF COMMISSION MEETINGS; PROVIDING FOR THE INCORPORATION OF RECITALS; PROVIDING FOR THE PROCEDURAL POLICY; PROVIDING FOR SEVERABILITY;

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PROVIDING FOR CONFLICTING RESOLUTIONS; AND PROVIDING

FOR AN EFFECTIVE DATE. Staff Contact: Fred Reilly, City Attorney (863) 421-3650 7.C. RESOLUTION NO. 18-1308 : A RESOLUTION OF THE CITY OF HAINES CITY, FLORIDA; PROVIDING FOR ACCEPTANCE OF A WATER LINE EASEMENT RELATED TO REAL PROPERTY OWNED BY SOUTHERN
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DUNES GOLF AND COUNTRY CLUB, INC.; PROVIDING FOR

FINDINGS; PROVIDING FOR AUTHORIZATION; PROVIDING FOR GENERAL AUTHORITY AND DELIVERY OF AN EASEMENT AGREEMENT; PROVIDING FOR RECORDING IN THE POLK COUNTY
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CLERK OF COURTS; AND PROVIDING FOR AN EFFECTIVE DATE.

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Staff Contact: Linda Fisher, Interim Utilities Director

7.D. RESOLUTION NO. 18-1309 : A RESOLUTION OF THE CITY OF HAINES CITY, FLORIDA; PROVIDING FOR ACCEPTANCE OF A WATER LINE EASEMENT RELATED TO REAL PROPERTY OWNED BY LAUDERDALE-HAINES CITY MHP, LLC; PROVIDING FOR FINDINGS;
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PROVIDING FOR AUTHORIZATION; PROVIDING FOR GENERAL

AUTHORITY AND DELIVERY OF AN EASEMENT AGREEMENT;
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PROVIDING FOR RECORDING IN THE POLK COUNTY CLERK OF

COURTS; AND PROVIDING FOR AN EFFECTIVE DATE.
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Staff Contact: Linda Fisher, Interim Utilities Director

7.E. HAINES CITY MASTER WATER AND WASTEWATER PLANS UPDATE
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Staff Contact: Linda Fisher, Interim Utilities Director

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City Commission Meeting April 19, 2018 Page 4 of 4

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7.F. HAINES CITY UTILITIES PREVENTIVE MAINTENANCE PROGRAM

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Staff Contact: Linda Fisher, Interim Utilities Director

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7.G. CIVILSURV AGREEMENT - 20 WATER MAIN PROJECT

ENGINEERING
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Staff Contact: Linda Fisher, Interim Utilities Director

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7.H. TRI-SURE CORPORATION 20 WATER MAIN CONTRACT- CHANGE

ORDER 2

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Staff Contact: Linda Fisher, Interim Utilities Director

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7.I. SWFWMD AGREEMENT HAINES CITY RECLAIMED WATER MFL

RECHARGE AND ADVANCED TREATMENT FEASIBILITY STUDY
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Staff Contact: Linda Fisher, Interim Utilities Director

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8.
CITY MANAGER'S REPORT

No additional detail provided

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9.
CITY CLERK'S REPORT

No additional detail provided

10.
CITY ATTORNEY'S REPORT

No additional detail provided

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11.
COMMISSION COMMENTS

No additional detail provided

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12.
ADJOURNMENT

Website Address hainescity.com NOTICE Pursuant to Section 286.0105 of the Florida Statutes, if any person decides to appeal any decision made by the City Commission with respect to any matter considered at this public meeting, such person will need a record of the proceedings and for such purpose, such person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based. For special accommodations, please notify the City Clerk s Office at least 72 hours in advance.

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Phone: 863-421-9921

No additional detail provided

Help for the hearing impaired is available through the Assistive Listening System. Receivers can be obtained from

the City Clerk s Office. In accordance with the Americans with Disabilities Act (ADA), persons with a disability, such as a vision, hearing or speech impairment, or persons needing other types of assistance, and who wish to attend City Commission meetings or any other board or committee meeting may contact the City Clerk s Office in writing, or may call 863-421-9921 for information regarding available aids and services. City Commission Workshop April 5, 2018 Page 1 of 3 MINUTES CITY COMMISSION WORKSHOP HAINES CITY, FLORIDA
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1.
CALL TO ORDER

At 6:00 p.m. Mayor Roy Tyler called the City Commission Workshop to order in the City

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Also in attendance were the following staff members: City Manager Deric Feacher, City

Attorney Fred Reilly, and City Clerk Linda Bourgeois.

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2.
AGENDA REVIEW

The City Commission discussed the following items from the regular agenda:

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City Manager Feacher stated, the city does not typically put an item on the consent

agenda that was not budgeted for referring to Hydro Solutions, LLC. He went on to say the money is in the CRA budget and that is where it is proposed to be funded from. He concluded and said it was placed on the consent agenda at the direction of moving

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forward from the City Commission.

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A
discussion ensued about the pool.

No additional detail provided

The price and size of the pool reported in the newspaper, the actual options the city has

for the pool being at the city commission s discretion, and whether or not a budgetary figure or price range has been set. City Manager Feacher said city staff has discussed a figure between 500,000 and one
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million dollars. He said the company gave price options of 500,000 up to three million

dollars. There has not been a discussion on pricing and if the business item is approved

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the feasibility study and expectations can be discussed.

Commissioner Mason said he had reservations to begin with about a community pool and said over a million dollars would be excessive.

City Manager Feacher said that the city commission has been very clear they are not

looking for a 2-3 million dollar pool. They are looking for a community water amenity that would be beneficial to the east side of Haines City.

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Further discussion ensued about the size of the community pool being similar to the

existing size of the Boys and Girls Club, the pool not being a million dollar pool, and the

price of the Lake Eva pool.

Commissioner Huffman said she was not opposed to spending a million and a half to 5.A Packet Pg. 5 M in ut es A cc ep ta nc e: M in ut es

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Commissioner Mason cautioned that the housing boom will not last forever and shared

about the last housing bubble and economic downturn. It was agreed to go through with the study first and then pursue further direction from the City Commission.

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Commissioner Mason asked about the swim team contract and said the Lake Eva pool is

No additional detail provided

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not heated and does not meet the requirement for swim meets.

Parks and Recreation Director Griffin said there was not a heater however, the pool can accommodate competitions because it has the proper lanes.

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City Commission discussion surrounded the swim team not being open to just Haines

No additional detail provided

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City residents, the shortened swim season due to not having the water heated, the season

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being from April through October dependent upon the weather, and the constraints a

shortened season would have on the teams competitive ability. Parks and Recreation Director Griffin said the team is aware there is not a heater and heating the pool may be a goal to consider after the team has been established. A discussion ensued about having the swim team coaches being subjected to the City s background check requirements and the potential to partner with the Lake Wales YMCA for working with disabled individuals if the pool was heated.
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Vice Mayor West said item 8A could be pulled from the agenda and City Manager

Feacher said it will be recommended at the meeting. He continued an asked about the surplus lots on the agenda.
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City Manager Feacher shared that the lots were the ones discussed at the March 1, 2018

No additional detail provided

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meeting. He said some of these lots may be available to other entities such as Habitat for

Humanity. He went on to explain the benefits of getting the lots back on the tax rolls and the reverter clause that states the company has 180 days to pull a permit to build a house or the city may recover the parcel.
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A
discussion ensued about the responsibility for payment of impact fees, the potential to

expand the core improvement area to incorporate several parcels, and the City

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Commission s request to view a map of the core improvement area.

Commissioner Huffman asked about a Resolution from the last meeting regarding the American Disability Act and handicapped accessibility of the public facilities. She said she would email the City Manager with her questions.

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3.
ADJOURNMENT

At 6:22 p.m. the City Commission Workshop was adjourned. 5.A Packet Pg. 6 M in ut es A cc ep ta nc e: M in ut es

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City Commission Meeting April 5, 2018 Page 1 of 19

MINUTES CITY COMMISSION MEETING HAINES CITY, FLORIDA
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1.
CALL TO ORDER

At 7:00 p.m. Mayor H.L. Roy Tyler called the City Commission meeting to order in the City

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Anne Huffman, and Commissioner Horace West were in attendance.

No additional detail provided

Also in attendance were the following staff members: City Manager Deric Feacher, City

Attorney Fred Reilly, and City Clerk Linda Bourgeois.

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2.
INVOCATION

The invocation was provided by Reverend Anthony Baker of Covenant Community Church in Haines City.

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3.
PLEDGE OF ALLEGIANCE

Mayor Tyler led the Pledge of Allegiance.

4.
PRESENTATIONS AND DISCUSSIONS

4.A. WATER CONSERVATION MONTH PROCLAMATION

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Staff Contact: Linda Bourgeois, City Clerk

City Clerk Bourgeois read the Water Conservation Month Proclamation into record and it

was accepted by Interim Utilities Director Fisher. RESULT: PRESENTED

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4.B. FLORIDA WATER PROFESSIONALS MONTH PROCLAMATION

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Staff Contact: Linda Bourgeois, City Clerk

City Clerk Bourgeois read the Florida Water Professionals Month Proclamation into

record and it was accepted by Interim Utilities Director Fisher. RESULT: PRESENTED

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5.
CONSENT AGENDA

The action proposed is stated for each item on the Consent Agenda. Unless a City Commissioner

removes an item from the Consent Agenda, no discussion on individual items will occur and a

single motion will approve all items. 5.B Packet Pg. 8 M in ut es A cc ep ta nc e: M in ut es

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City Commission Meeting April 5, 2018 Page 2 of 19

Mayor Tyler presented the consent agenda for approval and opened the floor for public comments.
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Sharon Garrett spoke about the Starlight Homes business item in the minutes from the last

meeting and said she forgot to add the information about a proposed round about. She went on to share her opinion on the city commission comment limitation saying it was not fair since the City Commission only meets twice a month. She said if they were in such a hurry to get out of a meeting, that they want to rush things along and not make it understandable to the public, then maybe they should not be Commissioners. The Mayor asked her to address the it when the business item came up later in the meeting. Sharon Garrett continued and asked the City Commission why they have not spent the money from the BCR plant for a softball field and concluded by saying it was unfair to the girls team. Mayor Tyler closed the floor to public comments. Vice Mayor West moved to approve the consent agenda. The motion was seconded by Commissioner Mason. RESULT: APPROVED [UNANIMOUS]

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MOVER: Morris West, Vice Mayor

SECONDER: Don Mason, Commissioner

AYES: Mason, West, Tyler, West, Huffman

5.A. MINUTES FROM CITY COMMISSION MEETING MARCH 15, 2018

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Staff Contact: Linda Bourgeois, City Clerk

5.B. CEMETERY DEEDS

Staff Contact: Linda Bourgeois, City Clerk

5.C. HAINES CITY TRITONS SWIM TEAM

Staff Contact: Terrell Griffin, Parks and Recreation Director Disposition: Approve as recommended in the City Manager memorandum dated April 5, 2018.
Tagged Passions:administrator, manager, parks, and recreation

5.D. CONTRACT WITH HYDRO SOLUTIONS CONSULTING, LLC

Staff Contact: Terrell Griffin, Parks and Recreation Director Disposition: Approve as recommended in the City Manager memorandum dated April 5, 2018.
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5.E. AGREEMENT FOR PURCHASE OF FERTILIZER

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Staff Contact: Linda Fisher, Interim Utilities Director

Disposition: Approve as recommended in the City Manager memorandum dated April 5, 2018. 5.B Packet Pg. 9 M in ut es A cc ep ta nc e: M in ut es
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City Commission Meeting April 5, 2018 Page 3 of 19

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5.F. JOHNSON AVENUE PROJECT TASK FUNDING TRANSFER REQUEST

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Staff Contact: Addie Javed, Public Works Director

Disposition: Approve as recommended in the City Manager memorandum dated April 5, 2018.

Tagged Passions:administrator, manager, Public Works, and public works

6.
PUBLIC COMMENTS - REGARDING ITEMS NOT ON THE AGENDA

Public participation is encouraged. If you wish to address the City Commission regarding items not on the agenda, please sign your name on the list located in the City Hall Chambers entrance. Mayor Tyler opened the floor to public comments. The following members of the public came forward to speak with the Mayor and City Commissioners: Charmeythia Streeter asked several questions directed to Commissioner Mason. How

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much did the Lake Eva pool cost and why he thought 3 million was too much for a pool.

She continued and asked was the City Commission aware of the reasons why the Dolphus

Howard pool was not being used, and questioned his knowledge of having no heating

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capabilities at the Lake Eva pool.

Commissioner Mason said the proposal was for a community pool and not a citywide pool. He said the city was replacing a community pool and that could be constructed for

around 200,000 to 250,000. He spoke about budgetary constraints and said the Lake

Eva Complex cost the city around 30 million dollars. Commissioner Mason addressed the previous pool usage and said when the new pool was built, everyone went there to swim. He concluded by clarifying his statement about the heating of Lake Eva pool. Commissioner Mason continued and said to Ms. Streeter that you can t compare the prices of the projects because you are talking about a community pool. You are wanting

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to replace the Dolphus Howard pool with a new pool and you are not wanting to build a

pool for all of Haines City. Charmeythia Streeter spoke about annexations toward the north and Commissioner Mason said would you like to move the pool further north? She stated that she had made
Tagged Passions:annexation

her point and spoke about commission workshops and his absences. She attempted to

No additional detail provided

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speak on the proposed time limitations and wanted to know how many complaints the

commission received from the citizens and if it cost the city additional money to have late meetings. The Mayor requested for her to speak on the proposed time limitation when the business item came before them later in the meeting.
Tagged Passions:boards and commissions and business

Sharon Garrett pointed out the stop light arm design at Polk City Road and US Highway

27 and compared it to the arm design at the Post Office intersection. Nerissa Adams said around September 24, 2016 the fence around cook field was removed

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and extended and she wanted to know why.

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City Commission Meeting April 5, 2018 Page 4 of 19

Commissioner West said he believed it was at the direction of the former city manager and he believes it was done to prevent parking.
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Nerissa Adams directed a question to City Attorney Reilly and asked if there were any

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liability issues that he saw and he replied he was completely unaware until she raised it

this evening that the fence had been removed at all because he does not deal in the operational stuff in the city. City Attorney Reilly explained it was the city manager's purview not his.
Tagged Passions:administrator, legal, and manager

Jeannie Key requested for a children at play sign to be installed or speed bumps to be

No additional detail provided

placed on N. 20th street due to a large amount of children living in the area. She said the

cars always speed and it creates a dangerous situation.

Tagged Passions:streets

City Commission discussion included the cross streets in that area, the potential for a stop

sign, and having her get with the Public Works Director.

Tagged Passions:streets, boards and commissions, Public Works, and public works

Janet Jolly Smith questioned the City Commission and asked if the Oakland community

was getting a pool.

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Commissioner Mason shared that the City approved the contract for the study this

evening and Commissioner West stated he supported the pool. Mrs. Smith continued and asked the City Clerk if she had said any names at the last

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meeting when she questioned the qualifications for the City Commission. City Clerk

No additional detail provided

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Bourgeois stated no. Mrs. Smith said the reason she was making the inquiry public was

because she was threatened and was told that she had called somebody's name. She said I'm too old to get a whoopin and shared that she was also stalked at her house. She concluded by saying she was eighty-eight years old and had nothing against any candidate. Mayor Tyler closed the floor to public comments.

7.
OLD BUSINESS

No additional detail provided

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7.A. SECOND AND FINAL READING - ORDINANCE NO. 18-1597 : AN

No additional detail provided

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ORDINANCE OF THE CITY OF HAINES CITY, FURTHER AMENDING

THE CITY OF HAINES CITY MUNICIPAL POLICE OFFICERS RETIREMENT TRUST FUND, RESTATED PURSUANT TO ORDINANCE
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NO. 11- 1370, AS SUBSEQUENTLY AMENDED; AMENDING SECTION 1,

DEFINITIONS BY AMENDING THE DEFINITION OF RETIREMENT ; AMENDING SECTION 3, BOARD OF TRUSTEES; AMENDING SECTION 5, CONTRIBUTIONS; AMENDING SECTION 6, BENEFIT AMOUNTS AND ELIGIBILITY; AMENDING SECTION 27, RE-EMPLOYMENT AFTER RETIREMENT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. Staff Contact: James Elensky, Chief of Police 5.B Packet Pg. 11 M in ut es A cc ep ta nc e: M in ut es

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City Commission Meeting April 5, 2018 Page 5 of 19

City Manager Feacher presented on the Haines City Police Officer Pension Amendments
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on second and final reading. There were no changes from first reading.

No additional detail provided

Vice Mayor West asked and it was confirmed the 1,000 annual benefit was for life and

City Manager Feacher said yes. Mayor Tyler opened the public hearing.

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There were no members of the public that came forward to speak to the Mayor and City

Commissioners. Mayor Tyler closed the public hearing. Commissioner Mason made a motion to approve Ordinance 18-1597 on second and
Tagged Passions:hearing and ordinance

final reading. The motion was seconded by Vice Mayor West.

RESULT: APPROVED ON SECOND READING [UNANIMOUS]

MOVER: Don Mason, Commissioner

No additional detail provided

SECONDER: Morris West, Vice Mayor

AYES: Mason, West, Tyler, West, Huffman

8.
NEW BUSINESS

8.A. ORDINANCE NO. 18-1598 : AN ORDINANCE OF THE CITY OF HAINES

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CITY, FLORIDA; AUTHORIZING THE EXEMPTION FROM ANY

No additional detail provided

PROVISIONS OF THE STATE OF FLORIDA ELECTION CODE DURING

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THE PROCESS AND CONDUCTION OF THE RUNOFF ELECTION (IF

No additional detail provided

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NECESSARY) TO BE HELD ON TUESDAY, MAY 1, 2018; PROVIDING

FOR INCORPORATION OF RECITALS; PROVIDING FOR FINDINGS;

PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT

HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
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Staff Contact: Linda Bourgeois, City Clerk

City Manager Feacher requested for Ordinance 18-1598 be pulled from the agenda since

there was not a need to have a runoff election. Mayor Tyler opened the floor to public comments.
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There were no members of the public that came forward to speak to the Mayor and City

Commissioners. Mayor Tyler closed the floor to public comments. Vice Mayor West made a motion to withdraw Ordinance 18-1598 from the agenda. The
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motion was seconded by Commissioner Mason.

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City Commission Meeting April 5, 2018 Page 6 of 19

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RESULT: WITHDRAWN

8.B. RESOLUTION NO. 18-1303 : A RESOLUTION OF THE CITY OF HAINES

CITY, FLORIDA; AUTHORIZING THE EXECUTION OF THE

No additional detail provided

TRANSPORTATION OFF SYSTEM POST PROJECT MAINTENANCE

No additional detail provided

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AGREEMENT BETWEEN THE FLORIDA DEPARTMENT OF

TRANSPORTATION AND THE CITY OF HAINES CITY FOR THE MOVING AHEAD FOR PROGRESS IN THE 21ST CENTURY (MAP-21) PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE.
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Staff Contact: Addie Javed, Public Works Director

City Manager Feacher presented on Resolution 18-1303. He said the intent of this business item was to enter into an agreement with the Florida Department of Transportation (FDOT) for the maintenance of sidewalks and improvements upon

Tagged Passions:streets, administrator, manager, Public Works, Pedestrian, transportation, public works, and business

completion of the Moving Ahead for Progress in the 21st Century (MAP-21) grant. He

continued and said the City of Haines City was awarded a grant for sidewalks near Eastside Elementary School. The project will consist of a 6 wide concrete sidewalk and miscellaneous improvements along the north side of East Johnson Avenue from US 17/92
Tagged Passions:streets, education, Pedestrian, and grant

to North 20th Street and on the south side of East Johnson Avenue from US 17/92 to

North 24th Street (Eastside Elementary School). Prior to project commencement, it is necessary for the City of Haines City to execute and deliver to FDOT the Post Project Maintenance Agreement. In addition, it is understood and agreed by the parties that upon completion of the project, the City of Haines shall be

Tagged Passions:streets, education, and transportation

responsible, at its costs, for maintenance of said project in accordance with the following

federally accepted state standards: (a) Manual of Uniform Minimum Standards for

No additional detail provided

Design, Construction and Maintenance for Streets and Highways (2016), as amended.

No additional detail provided

Tagged Passions:streets and construction

This resolution will authorize the Mayor to execute the agreement.

He went on to say there was no immediate budget impact as a result of this request, however there will be maintenance and upkeep costs in the future. He concluded by saying staff was recommending approval of the Post Project Maintenance Agreement with the Florida Department of Transportation. Mayor Tyler opened the floor to public comments.

Tagged Passions:budget and transportation

Sharon Garrett commented about the need for sidewalks and sidewalk funding around the

local schools. Mayor Tyler closed the floor to public comments. Commissioner Mason made a motion to approve Resolution 18-1303. The motion was seconded by Commissioner West. 5.B Packet Pg. 13 M in ut es A cc ep ta nc e: M in ut es

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City Commission Meeting April 5, 2018 Page 7 of 19

RESULT: APPROVED [UNANIMOUS]
Tagged Passions:boards and commissions

MOVER: Don Mason, Commissioner

No additional detail provided

SECONDER: Horace West, Commissioner

AYES: Mason, West, Tyler, West, Huffman

8.C. RESOLUTION NO. 18-1304 : A RESOLUTION OF THE CITY OF HAINES

CITY, FLORIDA; AUTHORIZING THE EXECUTION OF THE

No additional detail provided

AGREEMENT FOR THE TRANSFER OF PUBLIC ROADS BETWEEN

THE CITY OF HAINES CITY AND POLK COUNTY, FLORIDA FOR THE
Tagged Passions:streets

REMAINDER OF A PORTION OF MASSEE ROAD LOCATED .41 MILES

Tagged Passions:streets

WEST OF US 27 TO DEAD END WEST OF MASSEE ROAD IN POLK

Tagged Passions:streets and drugs

COUNTY FLORIDA; PROVIDING FOR THE INCORPORATION OF

RECITALS; PROVIDING FOR ADMINISTRATIVE ACTION;

PROVIDING FOR RECORDING IN THE PUBLIC RECORDS;

PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTING RESOLUTIONS; AND PROVIDING FOR AN EFFECTIVE DATE.
Tagged Passions:public records

Staff Contact: Addie Javed, Public Works Director

No additional detail provided

Tagged Passions:Public Works and public works

City Manager Feacher said the intent of Resolution 18-1304 was to approve the

No additional detail provided

Tagged Passions:administrator and manager

resolution authorizing the execution of an agreement between the City of Haines City and

Polk County, Florida for the transfer of a portion of Massee Road located .41 miles west

of U.S. Highway 27 to dead end west in Polk County. He went on to say that on July 6, 2017, the City Commission approved Resolution 17-1263 authorizing the execution of an

Tagged Passions:streets, boards and commissions, and drugs

agreement between the City and Polk County concerning the transfer of a portion of

No additional detail provided

Massee Road and requesting the transportation impact fees collected by the City for Polk

No additional detail provided

Tagged Passions:streets and transportation

County on the Lake Charles Resort project located on Massee Road be contributed to the

developer (Lake Charles Resort, LLC) for the purpose of partially funding roadway improvements to Massee Road. Polk County declined this request. The actual transfer of the portion of Massee Road contemplated by the July 6, 2017 Resolution was not completed and Polk County and the City now desire to re-authorize such transfer. Within 30 days of approval of the agreement by the Board of County Commissioners, Polk County, shall, by operation of this agreement, and in accordance with Section 335.0415 and Section 337.29, Florida Statutes, transfer western portion of Massee Road to the City of Haines City. From that point forward, Massee Road will no longer be part of the Polk County Road System, and the City will become responsible for operation and
Tagged Passions:streets, hotel, and funding

maintenance of the road and associated infrastructure. The budget impact will be for

Tagged Passions:streets and budget

future maintenance and operational responsibilities.

He concluded by saying staff recommends approval of the resolution authorizing the

agreement between the City of Haines City and Polk County, Florida for the transfer of a

portion of Massee Road from .41 miles west of Highway 27 to dead end west in Polk

County.
Tagged Passions:streets and drugs

Vice Mayor West clarified it was a paved road.

Mayor Tyler opened the floor to public comments. 5.B Packet Pg. 14 M in ut es A cc ep ta nc e: M in ut es
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City Commission Meeting April 5, 2018 Page 8 of 19

Tagged Passions:boards and commissions

There were no members of the public that came forward to speak to the Mayor and City

Commissioners. Mayor Tyler closed the floor to public comments. Vice Mayor West made a motion to approve Resolution 18-1304. The motion was seconded by Commissioner Mason. RESULT: APPROVED [UNANIMOUS]

MOVER: Morris West, Vice Mayor

SECONDER: Don Mason, Commissioner

AYES: Mason, West, Tyler, West, Huffman

8.D. RESOLUTION NO. 18-1305 : DECLARATION OF SURPLUS PROPERTY - A RESOLUTION OF THE CITY OF HAINES CITY, FLORIDA; DECLARING CERTAIN PROPERTIES OWNED BY THE CITY OF
Tagged Passions:property and surplus

HAINES CITY AS SURPLUS AND AVAILABLE FOR AFFORDABLE

HOUSING ACCORDING TO SECTION 166,0451, FLORIDA STATUTES;
Tagged Passions:surplus and housing

PROVIDING FOR RECORDING IN THE POLK COUNTY CLERK OF

COURTS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Tagged Passions:legal and court

Staff Contact: Richard Greenwood, Development Services Director

City Manager Feacher presented on Resolution 18-1305 declaring certain residential lots owned by the City as surplus and available for affordable housing in accordance with Section 166.0451, Florida Statutes. He went on to say the City had acquired several lots within its City limits in various locations. Representatives from City Departments have verified they do not have a need to retain these lots for public purposes. Therefore, staff
Tagged Passions:administrator, manager, services, development, surplus, Development, and housing

was requesting the City Commission declare these lots surplus. The 12 vacant lots, and

the 1 lot with a house, are listed below and include the street address, status and Parcel
Tagged Passions:streets, property, boards and commissions, blight, and surplus

ID.

[Florida Statute 274.07 Authorizing and recording the disposal of property.-Authority for the disposal of property shall be recorded in the minutes of the governmental unit. The

Tagged Passions:property

disposal of property within the purview of s. 274.02 shall be recorded in the records

required by that section.]

Tagged Passions:property

Street Address Status Parcel ID

Tagged Passions:streets and property

326 North 6th Street Vacant ID: 272729783000049170

No additional detail provided

Tagged Passions:streets

316 North 6th Street Vacant ID: 272729783000049160

No additional detail provided

Tagged Passions:streets

314 North 6th Street Vacant ID: 272729783000049150

No additional detail provided

Tagged Passions:streets

617 - 3rd Street House ID: 272720747300002220

No additional detail provided

Tagged Passions:streets

904 North 7th Street Vacant ID: 272720747500013030

No additional detail provided

Tagged Passions:streets

1017 Avenue B Vacant ID: 272721756000009070

1011 Avenue B Vacant ID: 272721756000009070

1237 Avenue K Vacant ID: 272721753500004020

2124 Oakley Avenue Vacant ID: 272721754000007161

2132 Oakley Avenue Vacant ID: 272721754000007171

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108 South 4th Street Vacant ID: 272729783000027150

No additional detail provided

Tagged Passions:streets

2202 East Johnson Avenue Vacant ID: 272721754000009120

2222 East Johnson Avenue Vacant ID: 272721754000009141

Mayor Tyler opened the floor to public comments.

There were no members of the public that came forward to speak to the Mayor and City

Commissioners. Mayor Tyler closed the floor to public comments. Commissioner West made a motion to approve Resolution 18-1305. The motion was seconded by Vice Mayor West. RESULT: APPROVED [UNANIMOUS]

MOVER: Horace West, Commissioner

SECONDER: Morris West, Vice Mayor

AYES: Mason, West, Tyler, West, Huffman

8.E. DEDICATE CITY-OWNED LOTS TO TRINITY WORSHIP CENTER

Staff Contact: Richard Greenwood, Development Services Director

City Manager Feacher presented on the agenda item for the consideration of transferring ownership of City-owned property to construct affordable housing.
Tagged Passions:property, administrator, manager, services, development, Development, and housing

At present, the City owns several parcels of land within its city limits in various

Tagged Passions:property

locations. On March 12, staff received a revised proposal from Dr. Charles Anderson of

Trinity Worship Center International Ministries, Inc., and Mr. Martin Rubin of Renovate

Neighborhoods, Inc. requesting the City donate certain properties to develop affordable

Tagged Passions:neighborhood

housing. In their letter, they identify the following stipulations:

No additional detail provided

Tagged Passions:housing

Construct single-family affordable homes that are either (3) bedrooms (2) baths with a one car garage or (2) bedrooms (2) baths with a one-car garage with an approximate

square footage of 1,360, depending on the size of the lot. A specific timeline to begin construction within six (6) months.

Tagged Passions:construction

All homes will be constructed and priced at a price point that corresponds with the local community.

Appliances will be an option to home buyers with the exception of a stove and refrigerator. Staff has identified 8 parcels for the City Commission to consider for donation: Address Status Property Appraiser Parcel Number Just Market
Tagged Passions:property, boards and commissions, Donation, donation, and market

Value (per Property Appraiser)

Legal Description

Tagged Passions:property and legal

326 North Vacant 272729783000049170 6,244 HAINES CITY PB 3 PG 11 12

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