of the City of Watertown, Jefferson County, New York, to Pay the Design Cost of the Rehabilitation of Court Street Bridge and Massey Street and Coffeen Street Resurfacing, in and for Said City LOCAL LAW PUBLIC HEARING OLD BUSINESS STAFF REPORTS
Seconded by Page _1_ of -1 YOUTH YOUNG ADULT EMPLOYMENT TRAINING PROGRAM CONTRACT Between the following parties: Jefferson-Lewis Local Workforce Development Area (hereinafter referred to as WORKFORCE DEVELOPMENT AREA) The parties agree that: AND
31. Comply with the WORKFORCE DEVELOPMENT AREA policy concerning the completion oftime sheets and the reporting of attendance as has been detailed by the initial worksite interview and work supervisor orientation. This includes, but is not limited to, the assurance that participants will not be paid for unexcused absences, unworked hours or for solely recreational activities.
The City Purchasing Department advertised in the Watertown Daily Times for sealed bids for the Filter Press Control Panel Retrofit Project. Invitations to bid were issued to seven (7) prospective bidders, as well as area plan room houses, with a total of one (1) bid being received that was publicly opened and read in the Purchasing Department on Thursday, April 5, 2018 at 11 :00 a.m. The Purchasing Department reviewed the bid received with Chief Operator Mark Crandall, and it is their recommendation that the award be issued to BSV Metal Finishers in the amount of 64,028 as the lowest qualifying bidder meeting City specifications. A Resolution for City Council consideration is attached. Resolution No.2 RESOLUTION Page 1 of 1 Accepting Bid for Filter Press Control Panel Retrofit Project Introduced by YEA NAY Total ............................ . WHEREAS the City Purchasing Department has advertised and received sealed bids for the Filter Press Control Panel Retrofit Project, as per City specifications, and WHEREAS bid invitations were sent to seven (7) prospective bidders, as well as area plan room houses, with one (1) sealed bid submitted to the Purchasing Department, and
Seconded by Short Environmental Assessment Form Part 1 - Project Information Instructions for Completing Part 1 - Project Information. The applicant or project sponsor is responsible for the completion of Part 1. Responses become part of the application for approval or funding, are subject to public review, and may be subject to further verificatioo. Complete Part 1 based on information currently available. If additional research or investigation would be needed to fully respond to any item, please answer as thoroughly as possible based on current information. Complete all items in Part 1. You may also provide any additional information which you believe will be needed by or useful to the lead agency; attach additional pages as necessary to supplement any item. Part 1 - Project and Sponsor Information
PRINT FORM Page 1 of2 Short Environmental Assessment Form Part 3 Determination of Significance Agency Use Only [If applicable] Project: /=1 ============l Date: LI __________ ---l F or every question in Part 2 that was answered moderate to large impact may occur , or if there is a need to explain why a particular element of the proposed action mayor will not result in a significant adverse environmental impact, please complete Part 3. Part 3 should, in sufficient detail, identify the impact, including any measures or design elements that have been included by the project sponsor to avoid or reduce impacts. Part 3 should also explain how the lead agency detenuined that the impact mayor will not be significant. Each potential impact should be assessed considering its setting, probability of occurring, duration, irreversibility, geographic scope and magnitude. Also consider the potential for short- tenn, long-tenn and cumulative impacts. D D Check this box if you have determined, based on the information and analysis above, and any supporting documentation, that the proposed action may result in one or more potentially large or significant adverse impacts and an environmental impact statement is required. Check this box if you have determined, based on the information and analysis above, and any supporting documentation, that the proposed action will not result in any significant adverse environmental impacts.
WHEREAS the City of Watertown is required by federal and state aid projects to provide construction administration and construction inspection services, and WHEREAS in support of this project, the City Engineering Department has negotiated a contract with Barton and Loguidice for the construction administration and construction inspection services of the Western Boulevard Reconstruction project at a cost of 550,000, NOW THERFORE BE IT RESOLVED that the City Council of the City of Watertown hereby approves the Agreement between the City of Watertown and Barton and Loguidice, a copy of which is attached and made a part of this resolution, and
WITNESSETH: WHEREAS, in connection with a federal-aid project funded through the New York State Department of Transportation ( NYSDOT ) identified for the purposes of this agreement Western Boulevard Reconstruction (as described in detail in Attachment A annexed hereto, the Project ) the Municipality has sought to engage the services of a Consultant Engineer) to perform the scope of services described in Attachment 8 of the original agreement as annexed hereto; and WHEREAS, in accordance with required consultant selection procedures, including applicable requirements of NYSDOT and/or the Federal Highway Administration ( FHWA ) the Municipality has selected the Consultant to perform such services in accordance with the requirements of this Agreement; and WHEREAS, ________________ , is authorized to enter this Agreement on behalf of the Municipality,
o Main Agreement DAmendment to Agreement [add identifying ] 0Supplement to Agreement No.1 Phase of Project Consultant to work on: o P.E. Design 0 ROW Incidentals 0 ROW Acquisition 0 Construction, CII, CIS Dates or term of Consultant Performance: Start Date: May 23, 2018 Finish Date: December 31, 2018 PROJECT DESCRIPTION: Western Boulevard Reconstruction Project Location: City of Watertown Jefferson County Consultant Work Type(s): See Attachment B for more detailed Task List. MAXIMUM AMOUNT OF FUNDS FOR ALL COMPENSATION PAYABLE UNDER THIS AGREEMENT FOR THE SCOPE OF WORK DESCRIBED IN ATTACHMENT B FOR THE PROJECT DESCRIBED IN THIS ATTACHMENT A, OTHERWISE IN ACCORDANCE WITH THE CHOSEN METHOD OF COMPENSATION AND OTHER TERMS OF THIS AGREEMENT; Original MAP: 698,500 Supplemental Agreement 1 : 550,000 Revised Maximum Amount Payable: 1,248,500 Footnotes: ATTACHMENT B
Section 9 - Construction Inspection 9.01 Equipment The Contractor will furnish office space and basic office furnishings for the Consultant, as P31t of the contract. The Consultant will furnish all other office, field and field laboratory supplies and equipment required to properly peliorm the inspection services listed below. 9.02 Inspection The Consultant must provide, to the satisfaction of the Sponsor, contract administration and construction inspection services from such time as directed to proceed until the completion of the final agreement and issuance of final payment for the contract. The Consultant must assume responsibility, as appropriate, for the administration of the contract including maintaining complete project records, processing payments, perfonning detailed inspection work and on-site field tests of all materials and items of work incorporated into the contract consistent with federal policies and the specifications and plans applicable to the project. 9.03 Municipal Project Engineer The Sponsor will assign a Project Engineer to the contract covered by this agreement. This Project Engineer will be the Sponsor's official representative on the contract and the Consultant must report to and be directly responsible to said Project Engineer.
The Consultant must provide sufficient trained personnel to adequately and competently perform the requirements of this agreement. The Consultant will recommend inspectors to the Sponsor for approval prior to their assignment to the project. Resumes, proof of required certification and the proposed initial salary shall be furnished. The Sponsor may want to interview before approval, and reserves the right to disapprove any application. The employment of all consultant personnel is conditional, subject to satisfactory performance, as determined by the Sponsor.
In lieu of the NICET certification requirements, the Sponsor may accept evidence that the person proposed for employment (1) has satisfactorily performed similar duties as a former NYS Department of Transportation (NYSDOT) employee or (2) has a combination of education and appropriate experience commensurate with the scope of the position in question. Technicians employed by the Consultant that perform field inspection of Portland cement concrete shall possess a current certification from the American Concrete Institute (ACI) as a Concrete field-testing Technician-Grade 1, or have completed all of the following NICET work elements, which are equivalent to the ACI certification: NICET LEVEL I I II II II II NICET CODE 82019 82020 84068 84069 84070 84076 NICET WORK ELEMENT
Quality The Consultant will enforce the specifications and identify in a timely manner to the Sponsor local conditions, methods of construction, errors on the plans or defects in the work or materials which would conflict with the quality of work, and conflict with the successful completion of the project. 377.009.321 30f5 May 2018
Record Keeping Payments to the Contractor All records must be kept in accordance with the NYSDOT Manual for Uniform Record Keeping as well as any requirements required by the Sponsor. The Consultant must take all measurements and collect all other pertinent information necessary to prepare daily inspection reports, monthly and final estimates, survey notes, record plans showing all changes from contract plans, photographs of various phases of construction, and other pertinent data, records and reports for proper completion of records of the contract to ensure that the Contractor complies with the Contract Plans and Specifications. Any record plans, engineering data, survey notes or other data provided by the Sponsor should be returned to the Sponsor at the completion of the contract. Original tracings of record plans, maps, engineering data, the final estimate and any other engineering data produced by the Consultant will bear the endorsement of the Consultant. Any documents that require an appropriate review and approval of a Professional Engineer (P.E.) licensed and registered to practice in New York State must be signed by the P.E. Unless otherwise modified by this agreement, the Consultant will check, and when acceptable, approve all structural shop drawings.
Section 9 Estimate construction will be for a 7 month duration. Estimated Staffing Hours SVP SME RE eM PET 9.01 Equipment (Hours incorporated in other tasks) 9.02 Inspection (See Staffing Table) 9.03 Construction Manager reporting progress (included in staffing table hours) 9.04 Ethics (Hours incorporated in other tasks) 9.05 Health Safety Requirements Assume initial staff
Construction Inspection will include but not be limited to: Providing on-site construction inspection and oversight to ensure the quality of construction and conformity with the final plans and specifications. Preparation of as-built plans. Estimate construction will begin on July 1,20]8 and will be completed by May 15,2018.
ASCE (A) OR NICET (N) GRADE (A) IX (AI IX (AI IX AI VIII AI VIII (A) VI (AI VII AI VII (AI VII AI VII (AI VII (AI VII IAI VII IAI VII IAI VI (AI VI IA) VI (AI VI (AI VI (AI V IA) V IAI V (AI V (AI V (AI V (AI V (AI V AI V (AI V (AI V (AI V (AI IV (AI IV (AI IV AI III IAI III IAI III (AI III IAI 1 IA III IAI II IAI II (AI II (AI II (AI II IAI II IAI II (AI I AI I A) I (AI I N IV (NI IV (N IV (NI IV NI IV (N) III NI III NI II NI II (N) II (N) II NI I NI I AVERAGE MAXIMUM OVERTIM 1 HOURLY RATES HOURLY RATES PRESENT PROJ'D PROJ'O PRESENT PROJ'D PROJ'D 2018 2019 2020 2018 2019 2020 t:;ATEGORY 99.00 101.97 105.03 99.00 101.97 105.03 A 86.10 88.68 91.34 90.00 92.70 95.48 A 73.00 75.19 77.45 78.85 81.22 83.65 A 61.81 63.66 65.57 65.35 67.31 69.33 A 49.50 50.99 52.51 49.50 50.99 52.51 A 100.00 103.00 106.09 100.00 103.00 106.09 8 56.00 57.68 59.41 56.00 57.68 59.41 8 57.50 59.23 61.00 57.SO 59.23 61.00 8 56.04 57.72 59.45 61.50 63.35 65.25 8 62.00 63.86 65.78 62.00 63.86 65.78 8 58.75 60.51 62.33 61.50 63.35 65.25 8 59.00 60.77 62.59 59.00 60.77 62.59 8 59.37 61.15 62.99 62.00 63.86 65.78 8 51.50 53.05 54.64 51.50 53.05 54.64 8 48.00 49.44 50.92 56.00 57.68 59.41 8 47.77 49.20 50.68 53.00 54.59 56.23 8 43.35 44.65 45.99 46.00 47.38 48.80 B 45.35 46.71 m 45.35 46.71 48.11 B 43.SO 44.81 43.50 44.81 46.15 B 50.00 51.50 SO.OO 51.50 53.05 8 44.08 45.40 46.76 51.00 52.53 54.11 8 48.00 49.44 50.92 50.00 51.50 53.05 8 40.00 41.20 42.44 40.00 41.20 42.44 B 44.88 46.23 47.61 50.00 51.50 53.05 8 50.00 51.50 53.05 56.00 57.68 59.41 8 40.68 41.90 43.16 51.00 52.53 54.11 8 44.25 45.58 46.94 44.25 45.58 46.94 8 43.SO 44.81 46.15 S 43.50 44.81 46.15 8 37.00 38.11 39.25 37.00 38.11 39.25 8 37.00 38.11 39.25 S 39.05 40.22 41.43 8 40.00 41.20 42.44 40.00 41.20 42.44 B 34.98 36.03 37.11 36.75 37.85 38.99 B 34.10 35.12 36.18 34.10 35.12 36.18 8 34.10 35.12 36.18 38.50 39.66 40.84 B 29.50 30.39 31.30 S 29.50 30.39 31.30 8 31.35 32.29 33.26 32.20 33.17 34.16 B 28.80 29.66 30.55 28.80 29.66 30.55 B 26.SO 27.30 28.11 26.50 27.30 28.11 B 28.20 29.05 29.92 28.20 29.05 29.92 8 28.25 29.10 29.97 28.25 29.10 29.97 B 24.75 25.49 26.26 24.75 25.49 26.26 8 37.85 38.99 40.16 38.50 39.66 40.84 B 23.80 24.31 25.04 23.6D 24.31 25.04 B 26.80 27.60 28.43 26.80 27.60 28.43 B 29.51 30.40 31.31 30.00 30.90 31.83 B 22.00 22.66 23.34 22.00 22.66 23.34 B 21.40 22.04 22.70 21.40 22.04 22.70 B 27.87 28.71 29.57 30.50 31.42 32.36 B 21.02 21.65 22.30 22.00 22.66 23.34 B 19.90 20.60 21.11 19.90 20.50 21.11 B 16.80 17.30 17.82 16.80 17.30 17.82 B 42.00 43.26 44.56 56.10 57.78 59.52 C 35.18 36.24 37.32 as.6D 37.70 38.63 C 31.79 32.74 33.73 36.SO 37.60 38.72 C 31.70 32.65 33.63 31.70 32.65 33.63 C 26.75 27.55 28.38 26.75 27.55 28.38 C 34.50 35.54 36.60 34.50 35.54 36.60 C 38.00 39.14 40.31 41.85 43.11 44.40 C 25.00 25.75 26.52 25.00 25.75 26.52 C 22.13 22.79 23.48 22.65 23.33 24.03 C 21.40 22.04 22.70 21.40 22.04 22.70 C 20.40 21.01 21.64 20.40 21.01 21.64 C 18.10 18.64 19.20 18.10 18.64 19.20 C 17.85 18.39 18.94 18.35 18.90 19.47 C
Item lA, Direct Technical Salaries (estimated) subject to audit Item IB, Direct Technical Salaries Premium Portion of overtime subject to audit (estimate) Item II, Direct Non- Salary Cost (estimated) subject to audit Item II Direct Non- Salary Cost (estimated) subject to audit (Sub-Contractor Cost)
Item IV, Fixed Fee (negotiated) Item II Direct Non- Salary Cost (estimated) subject to audit Sub-Consultant Cost DBE Firm Hours shown under B L TOTAL ESTIMATED PROJECT COST MAXIMUM AMOUNT PA YABLE Original Agreement Revised Maximum Amount Payable TOTAL CAlC I 8,901 183,085 8,653 50,300
Introduced by YEA NAY Total ............................ . WHEREAS the City Purchasing Department has advertised and received sealed bids for the Western Boulevard Reconstruction Project, as per City specifications, and WHEREAS bid invitations were sent prospective bidders, as well as area plan room houses, with two (2) sealed bids submitted to the Purchasing Department, and WHEREAS on Tuesday, May 8, 2018, at 11 :00 a.m., the bids received were publicly opened and read, and WHEREAS the City Engineer Justin Wood reviewed the bids received with the consultant, Barton and Loguidice, and it is their recommendation that the City Council accept the bid submitted by Black Horse Group in the amount of 3,507,110.88, NOW THEREFORE BE IT RESOLVED that the City Council of the City of Watertown accepts the bid of Black Horse Group in the amount of 3,507,110.88 for the Western Boulevard Reconstruction Project as the lowest qualified bidder meeting our specifications, and
Subj: Bid Results and Award Recommendation Re: Western Boulevard Construction Project PIN 7830.02 File: 377.009.121 Dear Mr. Wood: The purpose of this letter is to provide the Awards Package such that you may submit a recommendation for award to the NYSDOT. Included with this letter is a summary of the bids received on May 8, 2018 for the above referenced project and a recommendation for award. The following RECORD OF BIDS has been tabulated for the Western Boulevard Construction Project. The tabulated contractor bid values received from the City is attached; the following is a summary: WESTERN BOULEVARD IMPROVEMENTS Contractor Bid CCI Companies, Inc. Black Horse Group, LLC
The City of Watertown received bids for the above referenced project on May 8, 2018; two bids were received. Black Horse Group, LLC. submitted the low bid, which was 4.70 lower than the Engineer s Estimate. Attached is a Low Bid Analysis Summary that shows each contract item bid price submitted by Black Horse Group, LLC. as well as the Engineer s estimated price for each item. Each page shows the items sorted by a different category:
Item 637.11 Engineers Field Office Type 1 This item is 40 over the Engineer s Estimate and is higher than the statewide average for this item but consistent with the other bid received. Of the 34 items below the Engineer s Estimate, twelve (12) were each or lump sum items so the chance for quantity overruns is unlikely. Nine (9) of the remaining items, due to the low price and/or low quantity, result in a small difference to the total contract amount (i.e. Item 205.050201 is 58 less than the Engineer s Estimate, but is only 1,442.25 different in total cost). Excluding lump sum and each items, there are Thirteen (13) unit prices that are of significant price difference (> 5,000) AND have a bid price that is more than 20 below the Engineer s Estimate: Item 605.1701 Optional Underdrain Pipe, 4 Inch Diameter This item is 76 below the Engineer s Estimate and is a relatively large quantity for which the bid price is consistent with the other bid received project and with the statewide average for this item. Item 663.0112 Ductile Iron Cement Lined Water Pipe, 12 This is 68 below the Engineer s Estimate the bid price and does not have a significant bid history in the Statewide database. Item 203.02 Unclassified Excavation and Disposal This is a major item in the contract and is 61 below the Engineer s Estimate, the other bid received but is higher than the statewide average. The Engineer s Estimate bid price is magnified to account for removal of bedrock.
Item 304.12 Subbase Course, Type 2 This is a major item in the contract and is 59 below the Engineer s Estimate and lower than the other bid received and the statewide average. The Engineer s Estimate is based on the statewide average and recently awarded projects within the region.
604.070301 ALTERING DRAINAGE STRUCTURES, LEACHING BASINS, AND MANHOLES (CONNECT TO EXISTING STRUCTURE) EA 1.0 1,400.00 1,400.00 3,637.15 3,637.15 2,000.00 2,000.00 604.070302 ALTERING DRAINAGE STRUCTURES, LEACHING BASINS, AND MANHOLES (REPLACE FRAME AND CONNECT TO PROPOSED STRUCTURE) EA 1.0 1,500.00 1,500.00 1,237.90 1,237.90 3,000.00 3,000.00 604.070303 ALTERING DRAINAGE STRUCTURES, LEACHING BASINS, AND MANHOLES (CONNECT PROPOSED PIPES TO EXISTING STRUCTURE) EA 1.0 1,500.00 1,500.00 2,378.03 2,378.03 2,000.00 2,000.00 604.070304 ALTERING DRAINAGE STRUCTURES, LEACHING BASINS, AND MANHOLES (REMOVE EXISTING STRUCTURE AND CONNECT PIPES TO PROPOSED) EA 1.0 1,500.00 1,500.00 1,823.69 1,823.69 2,000.00 2,000.00 604.070305 ALTERING DRAINAGE STRUCTURES, LEACHING BASINS, AND MANHOLES (CONNECTPROPOSED PIPE TO EXISTING PIPE) EA 1.0 1,500.00 1,500.00 908.26 908.26 2,000.00 2,000.00 604.300671 RECTANGULAR DRAINAGE STRUCTURE TYPE F FOR CAST IRON F1 FRAME LF 64.0 700.00 44,800.00 357.00 22,848.00 650.00 41,600.00 604.301911 RECTANGULAR DRAINAGE STRUCTURE TYPE S FOR PARALLEL BAR 10 PCB FRAME WITH CROSSBARS LF 19.0 450.00 8,550.00 377.75 7,177.25 650.00 12,350.00 604.302192 RECTANGULAR DRAINAGE STRUCTURE TYPE U FOR PARALLEL BAR 12 PCB FRAME WITH CROSSBARS LF 65.0 480.00 31,200.00 275.44 17,903.60 650.00 42,250.00
610.18 SODDING SY 175.0 8.50 1,487.50 19.79 3,463.25 20.00 3,500.00 611.0111 PLANTING - MAJOR DECIDUOUS TREES - SIZE AS SPECIFIED BALL BURLAP, FIELD POTTED OR FIELD BOXED EA 42.0 295.00 12,390.00 462.11 19,408.62 250.00 10,500.00 611.0211 PLANTING - MINOR DECIDUOUS TREES - SIZE AS SPECIFIED BALL BURLAP, FIELD POTTED OR FIELD BOXED EA 29.0 285.00 8,265.00 450.71 13,070.59 400.00 11,600.00 611.0411 PLANTING DECIDUOUS SHRUBS - AS SPECIFIED BALL BURLAP, FIELD POTTED OR FIELD BOXED EA 40.0 35.00 1,400.00 118.54 4,741.60 300.00 12,000.00 611.0711 PLANTING - HERBACEOUS PLANTS - AS SPECIFIED CONTAINER GROWN EA 228.0 12.50 2,850.00 28.04 6,393.12 20.00 4,560.00 619.01 BASIC WORK ZONE TRAFFIC CONTROL LS 1.0 150,000.00 150,000.00 100,698.02 100,698.02 127,101.47 127,101.47 619.04 TYPE III CONSTRUCTION BARRICADE EACH 170 100.00 17,000.00 168.45 28,636.50 85.00 14,450.00
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