CA - Los Angeles: BOARD OF PUBLIC WORKS

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BOARD OF PUBLIC WORKS

AGENDA BOARD OF PUBLIC WORKS

Tagged Passions:Public Works and public works

WEDNESDAY, AUGUST 15, 2018 10:00 AM

Edward R. Roybal BPW Session Room Room 350 City Hall 200 North Spring Street Los Angeles, California 90012

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Members: Kevin James, President Heather Marie Repenning, Vice President Dr. Michael R. Davis, Pres. Pro-Tem Joel F. Jacinto Aura Garcia

(Dr. Fernando Campos, Executive Officer 213-978-0261) Click here for the entire agenda packet / documents

Agenda, related board reports and attachments are available on-line at the BPW website at: http://bpw.lacity.org/ or via link below.

BPW meetings can be listened to by dialing: 213-621-CITY (Metro), 818-904-9450 (Valley), 310-471-CITY (Westside), 310-547-CITY (San Pedro Area); or

Live audio on-line at https://www.lacity.org/your-government/departments- commissions/boards-and-commissions/board-public-works-meetings
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As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability

and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services and activities. Assistive listening devices are available at the meeting; upon advance notice, other accommodations, such as sign language interpretation, and translation services can be provided. Contact the Executive Officer's office at 213-978-0262. TDD available at 213-978-2310.
Tagged Passions:services, disability, and program

Written material supporting agenda items can be reviewed prior to each Board meeting at the public counter, 200 North Spring Street Room 355, between

the hours of 8:00 a.m. and 4:00 p.m.
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Board of Public Works Meeting - August 15, 2018 - PAGE 1

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PUBLIC INPUT AT BOARD MEETINGS:

An opportunity for the public to address the Board on public interest items will be provided for up to two (2) minutes per person for a cumulative

total of twenty (20) minutes. Testimony shall be limited in content to matters which are within the subject matter jurisdiction of the Board. The Board may not take any action on matters discussed during the Public Comment period.

The Board will also provide an opportunity for the public to address the Board on agenda items before or during consideration of the item for up to

two (2) minutes per person for a cumulative total of up to ten (10) minutes.

Members of the public who wish to speak under Public Comments or on any agenda item are required to submit a speaker card to the Executive Officer

prior to the time the item is announced by the Chair for each item they wish to address. Speaker cards are available at the back of the Board Hearing Room. Failure to submit the speaker card in a timely manner may preclude a member of the public from speaking during the subject comment period.

VOTING AND DISPOSITION OF ITEMS - Items require a majority vote of the entire membership of the Board (3 votes) for approval.

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Any member of the Board may move to reconsider any vote on any item on the agenda, except to adjourn, suspend the Rules, or where an intervening

event has deprived the Board of jurisdiction, providing that said member originally voted on the prevailing side of the item. The motion to reconsider shall only be in order once during the meeting, and once during the next regular meeting. The member requesting reconsideration shall identify for all members present the Agenda number, meeting date and subject matter previously voted upon. A motion to reconsider is not debatable and shall require an affirmative vote of three members of the Board.
Tagged Passions:events

The Board rules provide that all items adopted by the Board will not be distributed or presented to the Mayor, or other designated office, until the

adjournment of the regular Board meeting following the date of the Board action. A motion to send an item forthwith , if adopted by three (3) votes, suspends these rules and requires the Board Secretariat to forward the matter to the Mayor, or other office, without delay.

Board of Public Works Meeting - August 15, 2018 - PAGE 2

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PUBLIC COMMENTS: Board will hear public testimony on non-agenda items under the Board's Jurisdiction NEIGHBORHOOD COUNCIL COMMENTS

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Discussion with Neighborhood Council representatives on Neighborhood Council Resolutions or Community Impact Statements filed with the City Clerk

which relate to any agenda item listed or being considered on this agenda for the Board of Public Works (LAAC 22.819, Ordinance 184243).
Tagged Passions:Public Works, public works, council, ordinance, and neighborhood

APPROVAL OF THE MINUTES FROM

MONDAY, JULY 23, 2018

COMMENDATORY RESOLUTIONS, INTRODUCTIONS AND PRESENTATIONS PRESENTATION

Summer Internship Program for College Students - Bureau of Engineering

Tagged Passions:university, students, and program

AGENDA ITEMS

BIDS BPW-2018-0665 (1)

Tagged Passions:RFP and rfp

BIDS - 10:00 A.M. Bids will be received at 10:00 a.m. for the following Public Works project:

Tagged Passions:Public Works, public works, RFP, and rfp

1. For the Main Street Lighting Improvement Unit 1 - CIP/STP (Capital Improvement Project/Surface Transportation Program) Street Lighting Project

(W.O. L1250075) Estimate: 998,000 (CD 9)
Tagged Passions:transportation, streets, capital spending, Capital Spending, traffic, program, and streetscape

BUREAU OF ENGINEERING BPW-2018-0666 (2)

CD 14 BUDGET INCREASE - SUPER EXPEDITED WASTEWATER EMERGENCY REHABILITATION FOR SEWERS PROGRAM (SEWERS5) - 8TH STREET (400C) PROJECT

Tagged Passions:utility, Utility, budget, streets, sewer, program, and emergency

Recommending the Board:

Board of Public Works Meeting - August 15, 2018 - PAGE 3

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1. AUTHORIZE 105,000 in additional contingency and approve a

construction budget of 585,000 for this project.

Tagged Passions:budget and construction

(W.O. SZC13309)

BPW-2018-0667 (3)

CD ALL POLICY NO. 793 - CONTRACT AUTHORITY INCREASE OF CHANGE ORDERS, ADDENDA, CONSTRUCTION ORDERS AND TASK ORDERS

Tagged Passions:contract, policy, and construction

Recommending the Board:

1. AUTHORIZE the City Engineer to issue additive and deductive Change Orders up to 150,000 or up to the contingency limit set for the project

(not-to-exceed 25 percent of the project cost), whichever is less;

2. AUTHORIZE the City Engineer to issue addenda for changes in plans, specifications, or bid proposals during the bid period without prior Board of

Public Works (Board) approval up to 150,000 or up to the contingency limit set for the project (not-to-exceed 25 percent of the project cost), whichever is less;
Tagged Passions:Public Works, public works, RFP, and rfp

3. ADOPT the amount set forth in Recommendation No. 1 as the specific limit on the power the Board is authorized to delegate in accordance with

Section 376 of the new City Charter (Transmittal No. 1), for all Change Orders and addenda issued by the Bureau of Engineering under the Board;

4. AUTHORIZE the City Engineer to issue construction orders up to 150,000 for all emergency, Emergency Pre-Qualified On-Call Geotechnical/Structural

Contractor List, Super Expedited Wastewater Emergency Rehabilitation for Sewers, and Construction Service Contracts (CisCo); and
Tagged Passions:utility, Utility, contract, information technology, sewer, construction, Information Technology, and emergency

5. AUTHORIZE the City Engineer to issue Task Orders up to 150,000 on Personal Services Contracts.

Tagged Passions:services and contract

Board of Public Works Meeting - August 15, 2018 - PAGE 4

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BPW-2018-0668 (4)

CD 15 CHANGE ORDER NOS. 046 AND 047 - MACHADO LAKE ECOSYSTEM REHABILITATION PROJECT

Recommending the Board:

1. AUTHORIZE the City Engineer to issue Change Order No. 046 to OHL USA, Inc. (OHL) in the amount of 2,200,000 to settle all contractor claims,

outstanding issues, and disputes on the project; and

2. AUTHORIZE the City Engineer to issue Final Closeout Change Order No. 047 to OHL in the credit amount of ( 3,243,275) to credit the City of Los

Angeles (City) for unused fixed cash allowances and bid item quantity adjustments.
Tagged Passions:RFP and rfp

(W.O. EW40022F, C-123672)

BPW-2018-0669 (5)

CD 14 TASK ORDER SOLICITATION NO. 41 - HARRIS ASSOCIATES

Tagged Passions:solicitation

Recommending the Board:

1. AUTHORIZE the City Engineer to issue the task to Harris Associates, from the Pre-Qualified On-Call Consultants List to provide Planning,

Engineering Design Plans and Engineering Construction Support Services for the the 7th Street Improvement project, as stated in Task Order Solicitation No. 41, with a budget authority of 2,393,518.84, which includes contingency.
Tagged Passions:services, solicitation, budget, streets, planning, and construction

(W.O. E1908262, C-115239)

JOINT REPORT(S) BPW-2018-0670 (6)

CD ALL CONTRACT ACCEPTANCE - EMERGENCY SEWER / STORM DRAIN REPAIR - QUARTERLY ACCEPTANCE REPORT

Tagged Passions:utility, Utility, contract, sewer, and emergency

Recommending the Board:

Board of Public Works Meeting - August 15, 2018 - PAGE 5

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1. ACCEPT the 162 sewer and 13 storm drain projects of the

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Emergency Sewer and Storm Drain Repair Program as indicated in the attached Project Summaries Tables (Transmittals 2 3).

Tagged Passions:utility, Utility, sewer, program, and emergency

BPW-2018-0671 (7)

CD 11 CONTRACT ACCEPTANCE - HYPERION TREATMENT PLANT (HTP) TRUCK LOADING FACILITY ODOR CONTROL MODERNIZATION (CIP 2402)

Tagged Passions:plant, transportation, contract, capital spending, Capital Spending, and facility

Recommending the Board:

1. ACCEPT this contract.

Tagged Passions:contract

(W.O. SZH11611, C-126009)

ADMINISTRATIVE ITEM(S) BPW-2018-0672 (8)

Specification submitted for Board adoption and authorization to advertise for the Invitation of Bids:

Tagged Passions:RFP, rfp, and advertising

CDs 4, 5, and 13 For the La Cienega Interceptor Sewer (LCIS) Units 7-8 Alta Vista to Vine Work Order No.: SZC13100 Estimate: 2,118,473 Revised Bid

Receipt Date: September 26, 2018
Tagged Passions:utility, Utility, RFP, rfp, and sewer

ORAL REPORT(S) BPW-2018-0673 (9)

Re: Task Order Solicitation Process Update - All Bureaus

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BPW - August 15, 2018

*** END ***

Board of Public Works Meeting - August 15, 2018 - PAGE 6

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AGENDA ITEM

Summer Internship Program for College Students - Bureau of Engineering

Tagged Passions:university, students, and program

Board of Public Works Meeting - August 15, 2018 - PAGE 7

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AGENDA ITEM (1)

BPW-2018-0665

BIDS - 10:00 A.M. Bids will be received at 10:00 a.m. for the following Public Works project:

Tagged Passions:Public Works, public works, RFP, and rfp

1. For the Main Street Lighting Improvement Unit 1 - CIP/STP (Capital Improvement Project/Surface Transportation Program) Street Lighting Project

(W.O. L1250075) Estimate: 998,000 (CD 9)
Tagged Passions:transportation, streets, capital spending, Capital Spending, traffic, program, and streetscape

Board of Public Works Meeting - August 15, 2018 - PAGE 8

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AGENDA ITEM (2)

BPW-2018-0666

CD 14

BUDGET INCREASE - SUPER EXPEDITED WASTEWATER EMERGENCY REHABILITATION FOR SEWERS PROGRAM (SEWERS5) - 8TH STREET (400C) PROJECT

Tagged Passions:utility, Utility, budget, streets, sewer, program, and emergency

Recommending the Board:

1. AUTHORIZE 105,000 in additional contingency and approve a construction budget of 585,000 for this project.

Tagged Passions:budget and construction

(W.O. SZC13309)

ATTACHMENTS: Description BOE 1 BOE 1 TR1 BOE 1 TR2 BOE 1 TR3 BOE 1 TR4 BOE 1 TR5 BOE 1 TR6

Board of Public Works Meeting - August 15, 2018 - PAGE 9

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TRANSMITTAL 4

Department of Public Works

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Bureau of Engineering Bureau of Sanitation Joint Report No. 2

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February 7, 2018 CD Nos. All

ADOPTED BYlHE BOARD PUBLIC WORKS OF THE CITY

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of Los Angeles California

FEB O 7 2018

lacu cer Board of Public Works

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BPW-2018-0135

SUPER EXPEDITED WASTEWATER EMERGENCY REHABILITATION FOR SEWERS (SEWERS5) WORK ORDER No. SZC12371 - REVISED COST CEILING

Tagged Passions:utility, Utility, sewer, and emergency

RECOMMENDATIONS

Authorize an increase in the SEWERS5 Contract cost ceiling from 25,000,000 to 26,000,000 with no change to other terms and conditions of the existing

contract.
Tagged Passions:contract

TRANSMITTALS

1. Copy of the Bureaus of Engineering (BOE) and Contract Administration (BCA) Joint Report No. 4, adopted on April 26, 2013, approving Matthew

Stewart Company, Inc. (MASCO), MNR Construction, Inc. (MNR), and Tomovich Associates (Tomovich) as the qualified, lowest bid price contractors and to authorize the President or two members of the Board of Public Works (Board) to execute signed Contract Agreements received from the three approved contractors.
Tagged Passions:Public Works, public works, contract, RFP, rfp, and construction

2. Copy of the BOE and the BCA Joint Report No. 1, adopted on March 19, 2014 authorizing the City Engineer to transmit a Notice-of-Termination for

Contract No. C- 122085 with MNR.
Tagged Passions:contract

3. Copy of the BOE and the Bureau of Sanitation (LASAN) Joint Report No. 1, adopted on August 31, 2016, approving a revised cost ceiling of

25,000,000 for the SEWERS5 Program.
Tagged Passions:solid waste and program

DISCUSSION

Background On April 26, 2013, the Board awarded three identical SEWERS contracts to MASCO, MNR and Tomovich as the qualified, lowest bid price

contractors to establish the SEWERS5 Pre-Qualified Contractors List with a not-to-exceed cost ceiling of 20,000,000, and a contract duration of five years (Transmittal No. 1 ). On March 19, 2014, the Board authorized the City Engineer to transmit a Notice-of-Termination for Contract No. C-122085 with MNR (Transmittal No. 2). Two SEWERS5 contractors remain currently active on the SEWERS5 Pre-Qualified Contractors List.
Tagged Passions:utility, Utility, contract, RFP, rfp, and sewer

The intent of the SEWERS contract is for the expedited repair of sewers as identified by LASAN during the on-going sewer assessment and maintenance

program. Expedited repair of damaged sewer facilities is necessary to provide uninterrupted service, reduce
Tagged Passions:utility, Utility, contract, sewer, and program

Board of Public Works Meeting - August 15, 2018 - PAGE 10

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Joint Report No. 2

Page 2

the potential for sewer spills, protect public and private property, and ensure public health and safety.

Tagged Passions:utility, Utility, health, property, and sewer

The SEWERS Program has allowed for making timely and cost-effective repairs to keep the wastewater collection system operational since its inception

in 2003. The SEWERS contract is a unit price contract which is an alternative to the time and material payment method normally used with the emergency on-call contracts.
Tagged Passions:utility, Utility, contract, sewer, program, and emergency

On August 31, 2016, the Board authorized an increase in the cost ceiling of the SEWERS5 contract from 20,000,000 to 25,000,000 (Transmittal No. 3).

This increase was due to a backlog of projects caused by BOE's decision to stop issuing projects to the SEWERS4 contractor because of safety concerns, and an increase in projects requested by LASAN due to their extensive sewer assessment and maintenance programs.
Tagged Passions:utility, Utility, contract, sewer, and program

From August 31, 2016 through October 31, 2017, the SEWERS5 Program has issued 213 additional projects with a total estimated cost of 5,170,002. Along

with 835 fully executed change orders this brings the total program expenditure to 24,850,315.
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There currently are 22 projects still in construction and approximately 104 change orders in processing. In order for projects to be completed and

for the change orders to be executed, it is estimated that an addition of 1,000,000 beyond the current approved budget for the SEWERS5 contract will be required.
Tagged Passions:contract, budget, and construction

The SEWERS Program stopped issuing construction orders under the SEWERS5 contract in September 2017 due to budgetary concerns. The revised cost

ceiling of the SEWERS5 contract will allow the successful completion and closeout of all SEWERS5 projects.
Tagged Passions:utility, Utility, contract, budget, sewer, construction, and program

Status of SEWERS5 Projects As of October 2017, 1 , 161 SEWE RS5 projects have been identified by LAS AN, of which, 54 have been canceled. The SEWERS5

Program has completed design and construction of 917 of these projects. Currently there are 22 projects in construction. The remaining 168 projects in design have been transferred to the SEWERS6 contracts which were awarded by the Board on November 3, 2017. In order to have sufficient funds to complete the construction of the remaining 22 projects and close-out SEWERS5, the contract ceiling needs to be increased from 25,000,000 to 26,000,000.
Tagged Passions:contract, construction, funding, and program

The two current active SEWERS5 contractors on the SEWERS5 Pre-Qualified Contractors List, have indicated that the proposed increase in the contract

amount will not affect the terms of the existing contract.
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Program Review Committee (PRC) The PRC was briefed on this cost ceiling increase at its December 2017 meeting. The revised cost celling of 26,000,000

was approved by the PRC on December 13, 2017.
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Board of Public Works Meeting - August 15, 2018 - PAGE 11

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Department of Public Works Bureau of Engineering Bureau of Sanitation Joint Report No. 2

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February 7, 2018

Page 3

STATUS OF FUNDING

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There is no impact to the General Fund. The total funding for this budget increase is not-to-exceed 1,000,000. Funding in the amount of 1,000,000 is

available in the Sewer Capital Fund, Fund No. 761, Appropriation Unit No. 50PA93, and Sewer Operations and Maintenance Fund, Fund No. 760, Appropriation Unit No. 50NP82.
Tagged Passions:utility, Utility, budget, sewer, and funding

The City of Los Angeles' (City) liability under this contract shall only be to the extent of the present City appropriation to fund the contract.

However, if the City shall appropriate funds for any succeeding years, the City's liability shall be extended to the extent of such appropriation, subject to the terms and conditions of the contract.
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( PC RMK KRR LBM AKN )

Report reviewed by:

BOE (ADM) and BOS (FMD)

Report prepared by:

Wastewater Conveyance Construction Division

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Patricia Cheng, PE, CCM Division Engineer Phone No. (213) 485-1481

Statement as to Funds approved by:

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I

- \A,J1 /;; 1

Victoria A. Santiago, Director Office of Accounting Date: -----

PC/SG/12-2017-0288.WCC.gva

Questions regarding this report may be referred to Salem Garawi, PE Phone No. (213) 485-4523 E-mail: Salem.Garawi@LACity org

Respectfully submitted,

Board of Public Works Meeting - August 15, 2018 - PAGE 12

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Department of Public Works

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Bureau pf Epqjneerjng Bureau of Contract Administration Joint Report No. 4

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April 26, 2013 CD Nos. All

ADOPTED BY THE BOARD PUBLIC WORKS OF THE CITY

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of Los Angeles California

APR 2 6 2013

REQUEST TO APPROVE THE SELECTION OF THREE QUALIFIED CONTRACTORS FOR THE SUPER EXPEDITED WASTEWATER EMERGENCY REHABILITATION FOR SEWERS (SEWERS5)

CONTRACT (WORK ORDER No. SZC12371)
Tagged Passions:utility, Utility, contract, selection, sewer, and emergency

RECOMMENDATIONS

1. Approve Matthew Stewart Co., Inc., MNR Construction, Inc., and Tomovich Associates as the qualified, Iowest bid price contractors to provide

urgent necessity sewer repairs under the SEWERS5 contract for a not-to-exceed cost ceiling of 20,000,000 with a duration of five years.
Tagged Passions:utility, Utility, contract, RFP, rfp, sewer, and construction

2. Authorize the City Engineer to waive the unbalanced bid determination procedures as specified in the Request for Qualifications' (RFQ) Methodology

for Determining Bid Prices section.
Tagged Passions:RFP, rfp, and procedure

3. Authorize the City Engineer to transmit Contract Agreements to the three qualified and lowest bid price contractors for expeditious signature.

Tagged Passions:contract, RFP, and rfp

4. Authorize the President or two members of the Board of Public Works (Board) to execute signed Contract Agreements received from the three approved

contractors and forward the three contract Agreements to the City Clerk for attesting and execution.
Tagged Passions:Public Works, public works, and contract

TRANSMITTALS

1. Copy of the Statement of Qualifications (SQQ) Review Summary.

2. Copy of the Bureaus of Engineering (BOE) and Contract Administration (BCA) Joint Report No. 1 adopted on November 16, 2012, authorizing the City

Engineer to advertise and issue the SEWERS5 RFQ.
Tagged Passions:contract and advertising

3. Copy of the draft Contract Agreement to be transmitted to each of the qualified contractors approved by the Board.

Tagged Passions:contract

DISCUSSION

Background The Bureau of Sanitation (BOS) is responsible for the operation and maintenance of the City of Los Angeles (City) sewer system. Although

BOS typically performs preventive maintenance and repairs to the City's sewer system, many urgent necessity repairs are beyond the capacity of BOS maintenance forces due to the extent and complexity of the work required. It is essential to maintain the sewer system in operational condition through
Tagged Passions:utility, Utility, sewer, and solid waste

TRANSMITTAL NO. 1 Board of Public Works Meeting - August 15, 2018 - PAGE 13

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Joint Report No. 4

Page 2

expedient repairs to protect public health and safety. The SEWERS Program has allowed for making timely and cost-effective repairs to keep the

wastewater collection system operational since its inception in 2003. The SEWERS5 contract is the fifth contract to be developed under the SEWERS program.
Tagged Passions:utility, Utility, health, contract, sewer, and program

This is a unit price contract which is intended for the repair of existing sewer lines by removal and replacement and rehabilitation by trench-less

methods. It is intended that this contract will be used for expedited repair of sewers as identified by the BOS during the on-going sewer assessment and maintenance program. This contract is an alternative to the time and material payment method normally used with emergency on-call contracts. The SEWERS contract provides a cost effective contracting method for removal and replacement and trench-less sewer rehabilitation projects. The contractors submit unit prices for each component of the expected work as outlined in the RFQ and subsequently submitted in their SOQs and are paid accordingly (Transmittal No. 1). Work will be issued to each of the three SEWERS5 contractors through a series of construction orders.
Tagged Passions:utility, Utility, contract, sewer, construction, program, and emergency

For each construction order, the City Engineer will select the contractor with the lowest quantity take-off (QTO) estimate. The City Engineer has

developed an electronic streamlined estimating program, for preparing these QTO estimates. For a given construction order scope of work, the City Engineer inputs a list of applicable bid items and respective bid item quantities into this QTO estimating program. The program generates a QTO-estimate for each contractor, as well as a price comparison summary for purposes of selecting the contractor with the lowest QTO estimate.
Tagged Passions:RFP, rfp, construction, and program

Each SEWERS5 contractor can be assigned up to four active construction orders at any given time. If the lowest-price Contractor is actively mobilized

to four projects at a given time, new construction orders will be assigned to the contractor with the subsequent-lowest estimated price.
Tagged Passions:construction

Each construction order will require final inspection and final field acceptance by the BCA Inspector. Upon completion of the SEWERS5 contract

duration, the contract will be presented to the Board for acceptance. The BOE will monitor and manage this contract. The not-to- exceed contract ceiling of this contract is 20,000,000 with a duration of five years.
Tagged Passions:contract and construction

Request for Qualifications

On November 16, 2012, the Board authorized the City Engineer to advertise an RFQ to establish a SEWERS5 Contractor List (List) (Transmittal No. 2).

The Board additionally authorized the City Engineer to screen, numerically score, and rank the contractor submittals and to prepare and return a recommended list of qualified contractors to the Board for adoption and the execution of contracts. The RFQ was advertised on the City s Business Assistance Virtual Network (BAVN) on November 21, 2012. A mandatory Pre- Submittal (Pre-Bid) Meeting was held on December 5, 2012, with advance notification via BAVN. Nineteen contractors attended the Pre-Submittal Meeting. All Contractors that submitted SOQs attended the Pre-Submittal Meeting.
Tagged Passions:contract, RFP, rfp, advertising, and business

The SOQ packages were required to be submitted to the BOE by January 16, 2013 at 2:00 p.m.

Board of Public Works Meeting - August 15, 2018 - PAGE 14

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Department of Public Works Bureau of Engineering Bureau of Contract Administration Joint Report No. 4

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April 26, 2013 Page 3

Five SOQ packages were received by the required date and time from the following five contractors listed below in alphabetical order:

1. Atlas Underground, Inc. 2. Matthew Stewart, Company, Inc. 3. MNR Construction, Inc. 4. Tomovich Associates 5. Vasilj, Inc.

Tagged Passions:construction

Statement of Qualification Review

The SOQ review was performed by an evaluation team consisting of members from both the BOE and the BCA. Each team member independently scored the

contractor submittals in accordance with the selection criteria set forth in the RFQ. The submitted packages were evaluated for completeness and compliance with the mandatory submittal requirements such as: appropriate State Contractor licenses, bonding, and insurance capacity, experience with sewer and storm drain construction, contracting experience with the City, compliance with City standards, etc. The minimum qualifying SOQ package score is 75 percent. All qualifying SOQ packages were then ranked based on their lowest total bid amount as determined by the SOQ's Bid Evaluation Workbook (BEW).
Tagged Passions:utility, Utility, contract, compliance, RFP, license, rfp, selection, sewer, construction, bond, and insurance

All five SOQ packages received a score above the minimum qualifying score of 75 percent. One or more Contractors shall be selected based on the total

bid price as calculated by the BEW, and are ranked below based on their total bid price as determined by the SOQ s BEW:
Tagged Passions:RFP and rfp

Table 1: SOQ and Bid Evaluation Summary Bid No. Contractor Name SOQ Score ( ) Bid Amount

Tagged Passions:RFP and rfp

Lowest Bid Matthew Stewart, Company, Inc. 91.7 42,302,081.72

Tagged Passions:RFP and rfp

2nd Lowest Bid MNR Construction, Inc. 87.5 53,590,946.82 3rd Lowest Bid Tomovich Associates 92.1 68,607,327.41 4th Lowest Bid Vasilj, Inc. 91.2

72,194,936.62 5th Lowest Bid Atlas Underground, Inc. 99.8 110,225,925.17
Tagged Passions:RFP, rfp, and construction

All of the above contractors submitted a complete SOQ package indicating their technical qualifications and ability to perform urgent necessity

repairs of the City s wastewater collection system. In addition, each contractor has submitted an Affirmative Action Plan (AAP), which has been determined by the BCA to be in compliance with the City of Los Angeles requirements. Each contractor has submitted a Bidder s Work History and Qualifications Questionnaire accompanied by the Signature and Affidavit Sheet, in accordance with the
Tagged Passions:compliance, RFP, rfp, sewer, and history

Board of Public Works Meeting - August 15, 2018 - PAGE 15

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Joint Report No. 4

Page 4

Board s Bidder Responsibility Policy. Work references provided by the contractor were contacted and verified. The SOQ Review Summary reflects in

detail the scoring and ranking of the contractor SOQ reviews by the BOE and the BCA (Transmittal No. 1).
Tagged Passions:RFP, rfp, and policy

Clarification to BEW Pay Factors

The SEWERS5 contract introduces a new method of compensating the Contractor for difficult site conditions that would otherwise be paid through the

costly time and materials construction method. This is accomplished by applying pay factors to the unit prices on a project-by-project basis as determined by the City Engineer when the Contractor performs work under various site conditions that adversely affect production rate such as working by hand, working at night, and working under difficult soil conditions. All SOQ submitters submitted pay factors as required by the RFQ s BEW. However, during the City s review of the contractors BEWs it became apparent that not all submitters understood the method in which the pay factors were to be applied to the final price as calculated by the BEW. Assistant City Attorney, Mr. Edward Jordan was consulted on February 6th, 2013 regarding this matter and approved the Engineer's recommendation to request clarification to the submitted pay factors from all five contractors. On February 8, 2013, the City Engineer sent letters to all SOQ submitters further clarifying the intent of the pay factors, as well as an opportunity for each SOQ submitter to provide clarification to their pay factors. All SOQ submitters responded by the deadline of February 15, 2013. The final bid amounts as shown in Table 1 above account for all SOQ submitters' clarifications to their submitted pay factors.
Tagged Passions:materials, contract, legal, RFP, rfp, and construction

Determination of Unbalanced Bids

Tagged Passions:RFP and rfp

All of the above contractors submitted BEWs that were determined to be unbalanced and subject to rejection as specified in the RFQ s Methodology for

Determining Bid Prices procedures. The determination whether a submitted bid is balanced was calculated using the following procedure:
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1. The highest and the lowest bid prices for each bid item were not considered. In other words, two out of the five bid prices for each bid item were

discarded.
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2. The remaining three bid prices of the bid item were averaged.

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3. The bid price for any bid item was considered unbalanced if it was less than 50

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percednt or greater than 150 percent of the average bid price for that item.

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4. If it is determined that a bidder had more than 50 unbalanced bid prices (out of the total 783 bid items), the entire bid was declared unbalanced.

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The unit prices submitted have a high degree of variance, and were dependent on how each contractor chose to cost-load the anticipated scopes of

work. However, this is mainly due in part to a lower than anticipated number of SOQs received, as well as the comparatively wide range of prices submitted for each bid item. Therefore, based on the
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Board of Public Works Meeting - August 15, 2018 - PAGE 16

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Department of Public Works Bureau of Engineering Bureau of Contract Administration Joint Report No. 4

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April 26, 2013 Page 5

number of bids received, the range of prices submitted, as well as the anticipated scope of work for SEWERS5 projects, the City Engineer has

determined that the procedures outlined in the RFQ were not an accurate indication and assessment of the contractors submitted BEWs and recommends that the procedures for unbalanced bid determination be waived.
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Business Inclusion Program

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On November 16, 2012, the Board waived the Business Inclusion Program (BIP) Outreach Requirement as the emergency nature of the work does not lend

itself to subcontracting (Transmittal No. 2). Contractors are encouraged to solicit subcontractors whenever subcontracting opportunities exist. Should subcontractors be utilized, the Contractors will be held to the BIP requirements as stated in Transmittal No. 2.
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Local Business Preference Program

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City Ordinance No. 181910 adopted the Local Business Preference Program (LBPP). This Program is designed to increase local employment and

expenditures in the local private sector. Businesses that qualify as a Local Business Enterprise (LBE) may be granted an 8 percent advantage to their final bid price for bid evaluation purposes, such that the final bid price submitted by an LBE is decreased by 8 percent, giving the LBE a competitive advantage. The preference allowed by the Ordinance for the utilization of LBE subcontractors was not applied to the SEWERS5 evaluation process because actual subcontractor utilization could not be pledged until after the contracts are executed and construction orders are assigned for specific work. For this RFQ, staff verified that all firms that submitted SOQs are certified LBEs.
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Affirmative Action Program, Nondiscrimination/Equal Employment Practices Provisions, Equal Benefits Ordinance, and Slavery Disclosure Ordinance

Requirements
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Matthew and Stewart Company, Inc., MNR Construction, Inc., and Tomovich Associates have complied with the Affirmative Action Program,

Nondiscrimination/Equal Employment Practices Provisions, Equal Benefits Ordinance, and Slavery Disclosure Ordinance in the RFQ requirements.
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Contractor Performance Evaluation In accordance with Article 13, Chapter 1, Division 10 of the City of Los Angeles Administrative Code (L.A.A.C.),

the Project Manager and the City Inspector for this construction contract shall submit Contractor Performance Evaluation Reports to the BCA upon completion of this contract.
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Peak Hour Construction and Right-of-Way Obstruction Regulations

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Board of Public Works Meeting - August 15, 2018 - PAGE 17

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Joint Report No. 4

Page 6

All Contractors must comply with the requirements specified in the Los Angeles Municipal Code Section 62.61 related to peak hour traffic

restrictions, unless an exemption from the Peak Traffic Hours Prohibition is approved.
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Contractor Responsibility Ordinance

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All Contractors participating in this program are subject to compliance with the requirements specified in the City of Los Angeles s Contractor

Responsibility Ordinance No. 173677 (Article 14, Chapter 1, Division 10, L.A.A.C.). Failure to comply with all the requirements specified in the Ordinance may render this bidder's contract subject to termination pursuant to the conditions expressed therein.
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Enhanced Electrical Safety Policy

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If the estimated value of the electrical work for this project is 100,000 or more, the electrical work will be performed and inspected under the

conditions of the most current, amended Board s Enhanced Electrical Safety Policy.
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City Attorney Approval

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Mr. Edward Jordan of the City Attorney s office has reviewed and approved the draft contract agreements as to the form (Transmittal No. 3).

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Program Review Committee (PRC) Approval

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The PRC approved a not-to-exceed cost ceiling of 20,000,000 for this contract on March 13, 2013.

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Conclusion

It is therefore recommended that Matthew Stewart Company, Inc., MNR Construction, Inc., and Tomovich Associates be offered a five year Contract for

signature and return to the Engineer, and that the President or two members of the Board be authorized to execute the three Contract Agreements. It is also recommended that none of the submitted SOQs be declared unbalanced due to the reasons stated above. The new five year Contract Agreements will take effect on the date that the Contracts are attested by the City Clerk and will expire five years from that date.
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STATUS OF FUNDING

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The nature of this work does not allow project specific appropriation at this time because the quantity of work that is capital or expense cannot be

predicted. The final determination of funding will be done on a project-by-project basis at the discretion of the Director of the Bureau of Sanitation or designee. The contract contains a Financial Liability Clause that states that the City s liability under this contract shall only be to the extent of the present City appropriation to fund the contract. However, if the City shall appropriate funds for any succeeding years, the City s liability shall be extended to the extent of such appropriation, subject to the terms and conditions of the contract.
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Board of Public Works Meeting - August 15, 2018 - PAGE 18

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Department of Public Works Bureau of Engineering Bureau of Contract Administration Joint Report No. 4

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April 26, 2013 Page 7

( HBS RMK TSA KRR WFB )

Report reviewed by:

BOE (ADM and PAC), BOS (FMD), and City Attorney

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Report prepared by:

Wastewater Conveyance Construction Division

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Harshad B. Shah, P.E. Division Engineer Phone No. (213) 485-1525

Compliance Review performed and approved by:

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Hannah Choi, Program Manager Office of Contract Compliance Bureau of Contract Administration

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HBS/DC/03-2013-0051.WCC.gva

Questions regarding this report may be referred to: David Copp, Project Manager Phone No. (213) 485-1625 E-mail: David.Copp@lacity.org

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Respectfully submitted,

4 ]

CM Gary Lee Moore, P.E. City Engineer

J ?F Inspector of Public Works Bureau of Contract Administration

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Board of Public Works Meeting - August 15, 2018 - PAGE 19

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Department of Public Works

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Bureau of Engjneering Bureau of Contract Administration Joint Report No. 1

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March 19, 2014 CD Nos. All

ADOPTED BY THE SOARD PUBLIC WORKS OF THE CITY

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of Los Angeles California

MAR 1 9 2014


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