When is the Board Of Public Works in Los Angeles, CA?

AGENDA BOARD OF PUBLIC WORKS

Tagged Passions:Public Works and public works

As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability

and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services and activities. Assistive listening devices are available at the meeting; upon advance notice, other accommodations, such as sign language interpretation, and translation services can be provided. Contact the Executive Officer's office at 213-978-0262. TDD available at 213-978-2310.

Tagged Passions:services, disability, and program

Any member of the Board may move to reconsider any vote on any item on the agenda, except to adjourn, suspend the Rules, or where an intervening

event has deprived the Board of jurisdiction, providing that said member originally voted on the prevailing side of the item. The motion to reconsider shall only be in order once during the meeting, and once during the next regular meeting. The member requesting reconsideration shall identify for all members present the Agenda number, meeting date and subject matter previously voted upon. A motion to reconsider is not debatable and shall require an affirmative vote of three members of the Board.

Tagged Passions:events

1. AUTHORIZE the City Engineer to issue the task to Harris Associates, from the Pre-Qualified On-Call Consultants List to provide Planning,

Engineering Design Plans and Engineering Construction Support Services for the the 7th Street Improvement project, as stated in Task Order Solicitation No. 41, with a budget authority of 2,393,518.84, which includes contingency.

Tagged Passions:services, solicitation, budget, streets, planning, and construction

1. Copy of the Bureaus of Engineering (BOE) and Contract Administration (BCA) Joint Report No. 4, adopted on April 26, 2013, approving Matthew

Stewart Company, Inc. (MASCO), MNR Construction, Inc. (MNR), and Tomovich Associates (Tomovich) as the qualified, lowest bid price contractors and to authorize the President or two members of the Board of Public Works (Board) to execute signed Contract Agreements received from the three approved contractors.

Tagged Passions:Public Works, public works, contract, RFP, rfp, and construction

Background On April 26, 2013, the Board awarded three identical SEWERS contracts to MASCO, MNR and Tomovich as the qualified, lowest bid price

contractors to establish the SEWERS5 Pre-Qualified Contractors List with a not-to-exceed cost ceiling of 20,000,000, and a contract duration of five years (Transmittal No. 1 ). On March 19, 2014, the Board authorized the City Engineer to transmit a Notice-of-Termination for Contract No. C-122085 with MNR (Transmittal No. 2). Two SEWERS5 contractors remain currently active on the SEWERS5 Pre-Qualified Contractors List.

Tagged Passions:utility, Utility, contract, RFP, rfp, and sewer

On August 31, 2016, the Board authorized an increase in the cost ceiling of the SEWERS5 contract from 20,000,000 to 25,000,000 (Transmittal No. 3).

This increase was due to a backlog of projects caused by BOE's decision to stop issuing projects to the SEWERS4 contractor because of safety concerns, and an increase in projects requested by LASAN due to their extensive sewer assessment and maintenance programs.

Tagged Passions:utility, Utility, contract, sewer, and program

Status of SEWERS5 Projects As of October 2017, 1 , 161 SEWE RS5 projects have been identified by LAS AN, of which, 54 have been canceled. The SEWERS5

Program has completed design and construction of 917 of these projects. Currently there are 22 projects in construction. The remaining 168 projects in design have been transferred to the SEWERS6 contracts which were awarded by the Board on November 3, 2017. In order to have sufficient funds to complete the construction of the remaining 22 projects and close-out SEWERS5, the contract ceiling needs to be increased from 25,000,000 to 26,000,000.

Tagged Passions:contract, construction, funding, and program

Background The Bureau of Sanitation (BOS) is responsible for the operation and maintenance of the City of Los Angeles (City) sewer system. Although

BOS typically performs preventive maintenance and repairs to the City's sewer system, many urgent necessity repairs are beyond the capacity of BOS maintenance forces due to the extent and complexity of the work required. It is essential to maintain the sewer system in operational condition through

Tagged Passions:utility, Utility, sewer, and solid waste

This is a unit price contract which is intended for the repair of existing sewer lines by removal and replacement and rehabilitation by trench-less

methods. It is intended that this contract will be used for expedited repair of sewers as identified by the BOS during the on-going sewer assessment and maintenance program. This contract is an alternative to the time and material payment method normally used with emergency on-call contracts. The SEWERS contract provides a cost effective contracting method for removal and replacement and trench-less sewer rehabilitation projects. The contractors submit unit prices for each component of the expected work as outlined in the RFQ and subsequently submitted in their SOQs and are paid accordingly (Transmittal No. 1). Work will be issued to each of the three SEWERS5 contractors through a series of construction orders.

Tagged Passions:utility, Utility, contract, sewer, construction, program, and emergency

For each construction order, the City Engineer will select the contractor with the lowest quantity take-off (QTO) estimate. The City Engineer has

developed an electronic streamlined estimating program, for preparing these QTO estimates. For a given construction order scope of work, the City Engineer inputs a list of applicable bid items and respective bid item quantities into this QTO estimating program. The program generates a QTO-estimate for each contractor, as well as a price comparison summary for purposes of selecting the contractor with the lowest QTO estimate.

Tagged Passions:RFP, rfp, construction, and program

On November 16, 2012, the Board authorized the City Engineer to advertise an RFQ to establish a SEWERS5 Contractor List (List) (Transmittal No. 2).

The Board additionally authorized the City Engineer to screen, numerically score, and rank the contractor submittals and to prepare and return a recommended list of qualified contractors to the Board for adoption and the execution of contracts. The RFQ was advertised on the City s Business Assistance Virtual Network (BAVN) on November 21, 2012. A mandatory Pre- Submittal (Pre-Bid) Meeting was held on December 5, 2012, with advance notification via BAVN. Nineteen contractors attended the Pre-Submittal Meeting. All Contractors that submitted SOQs attended the Pre-Submittal Meeting.

Tagged Passions:contract, RFP, rfp, advertising, and business

The SOQ review was performed by an evaluation team consisting of members from both the BOE and the BCA. Each team member independently scored the

contractor submittals in accordance with the selection criteria set forth in the RFQ. The submitted packages were evaluated for completeness and compliance with the mandatory submittal requirements such as: appropriate State Contractor licenses, bonding, and insurance capacity, experience with sewer and storm drain construction, contracting experience with the City, compliance with City standards, etc. The minimum qualifying SOQ package score is 75 percent. All qualifying SOQ packages were then ranked based on their lowest total bid amount as determined by the SOQ's Bid Evaluation Workbook (BEW).

Tagged Passions:utility, Utility, contract, compliance, RFP, license, rfp, selection, sewer, construction, bond, and insurance

All of the above contractors submitted a complete SOQ package indicating their technical qualifications and ability to perform urgent necessity

repairs of the City s wastewater collection system. In addition, each contractor has submitted an Affirmative Action Plan (AAP), which has been determined by the BCA to be in compliance with the City of Los Angeles requirements. Each contractor has submitted a Bidder s Work History and Qualifications Questionnaire accompanied by the Signature and Affidavit Sheet, in accordance with the

Tagged Passions:compliance, RFP, rfp, sewer, and history

The SEWERS5 contract introduces a new method of compensating the Contractor for difficult site conditions that would otherwise be paid through the

costly time and materials construction method. This is accomplished by applying pay factors to the unit prices on a project-by-project basis as determined by the City Engineer when the Contractor performs work under various site conditions that adversely affect production rate such as working by hand, working at night, and working under difficult soil conditions. All SOQ submitters submitted pay factors as required by the RFQ s BEW. However, during the City s review of the contractors BEWs it became apparent that not all submitters understood the method in which the pay factors were to be applied to the final price as calculated by the BEW. Assistant City Attorney, Mr. Edward Jordan was consulted on February 6th, 2013 regarding this matter and approved the Engineer's recommendation to request clarification to the submitted pay factors from all five contractors. On February 8, 2013, the City Engineer sent letters to all SOQ submitters further clarifying the intent of the pay factors, as well as an opportunity for each SOQ submitter to provide clarification to their pay factors. All SOQ submitters responded by the deadline of February 15, 2013. The final bid amounts as shown in Table 1 above account for all SOQ submitters' clarifications to their submitted pay factors.

Tagged Passions:materials, contract, legal, RFP, rfp, and construction

On November 16, 2012, the Board waived the Business Inclusion Program (BIP) Outreach Requirement as the emergency nature of the work does not lend

itself to subcontracting (Transmittal No. 2). Contractors are encouraged to solicit subcontractors whenever subcontracting opportunities exist. Should subcontractors be utilized, the Contractors will be held to the BIP requirements as stated in Transmittal No. 2.

Tagged Passions:business, program, and emergency

City Ordinance No. 181910 adopted the Local Business Preference Program (LBPP). This Program is designed to increase local employment and

expenditures in the local private sector. Businesses that qualify as a Local Business Enterprise (LBE) may be granted an 8 percent advantage to their final bid price for bid evaluation purposes, such that the final bid price submitted by an LBE is decreased by 8 percent, giving the LBE a competitive advantage. The preference allowed by the Ordinance for the utilization of LBE subcontractors was not applied to the SEWERS5 evaluation process because actual subcontractor utilization could not be pledged until after the contracts are executed and construction orders are assigned for specific work. For this RFQ, staff verified that all firms that submitted SOQs are certified LBEs.

Tagged Passions:contract, RFP, rfp, ordinance, business, grant, construction, employment, and program

All Contractors participating in this program are subject to compliance with the requirements specified in the City of Los Angeles s Contractor

Responsibility Ordinance No. 173677 (Article 14, Chapter 1, Division 10, L.A.A.C.). Failure to comply with all the requirements specified in the Ordinance may render this bidder's contract subject to termination pursuant to the conditions expressed therein.

Tagged Passions:contract, compliance, RFP, rfp, ordinance, and program

It is therefore recommended that Matthew Stewart Company, Inc., MNR Construction, Inc., and Tomovich Associates be offered a five year Contract for

signature and return to the Engineer, and that the President or two members of the Board be authorized to execute the three Contract Agreements. It is also recommended that none of the submitted SOQs be declared unbalanced due to the reasons stated above. The new five year Contract Agreements will take effect on the date that the Contracts are attested by the City Clerk and will expire five years from that date.

Tagged Passions:contract and construction

The nature of this work does not allow project specific appropriation at this time because the quantity of work that is capital or expense cannot be

predicted. The final determination of funding will be done on a project-by-project basis at the discretion of the Director of the Bureau of Sanitation or designee. The contract contains a Financial Liability Clause that states that the City s liability under this contract shall only be to the extent of the present City appropriation to fund the contract. However, if the City shall appropriate funds for any succeeding years, the City s liability shall be extended to the extent of such appropriation, subject to the terms and conditions of the contract.

Tagged Passions:contract, finance, funding, and solid waste

CA - Los Angeles: BOARD OF PUBLIC WORKS

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BOARD OF PUBLIC WORKS

AGENDA BOARD OF PUBLIC WORKS

WEDNESDAY, AUGUST 15, 2018 10:00 AM

Edward R. Roybal BPW Session Room Room 350 City Hall 200 North Spring Street Los Angeles, California 90012

Members: Kevin James, President Heather Marie Repenning, Vice President Dr. Michael R. Davis, Pres. Pro-Tem Joel F. Jacinto Aura Garcia

(Dr. Fernando Campos, Executive Officer 213-978-0261) Click here for the entire agenda packet / documents

Agenda, related board reports and attachments are available on-line at the BPW website at: http://bpw.lacity.org/ or via link below.

BPW meetings can be listened to by dialing: 213-621-CITY (Metro), 818-904-9450 (Valley), 310-471-CITY (Westside), 310-547-CITY (San Pedro Area); or

As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability

Written material supporting agenda items can be reviewed prior to each Board meeting at the public counter, 200 North Spring Street Room 355, between

Board of Public Works Meeting - August 15, 2018 - PAGE 1

PUBLIC INPUT AT BOARD MEETINGS:

An opportunity for the public to address the Board on public interest items will be provided for up to two (2) minutes per person for a cumulative

The Board will also provide an opportunity for the public to address the Board on agenda items before or during consideration of the item for up to

Members of the public who wish to speak under Public Comments or on any agenda item are required to submit a speaker card to the Executive Officer

VOTING AND DISPOSITION OF ITEMS - Items require a majority vote of the entire membership of the Board (3 votes) for approval.

Any member of the Board may move to reconsider any vote on any item on the agenda, except to adjourn, suspend the Rules, or where an intervening

The Board rules provide that all items adopted by the Board will not be distributed or presented to the Mayor, or other designated office, until the

Board of Public Works Meeting - August 15, 2018 - PAGE 2

PUBLIC COMMENTS: Board will hear public testimony on non-agenda items under the Board's Jurisdiction NEIGHBORHOOD COUNCIL COMMENTS

Discussion with Neighborhood Council representatives on Neighborhood Council Resolutions or Community Impact Statements filed with the City Clerk

APPROVAL OF THE MINUTES FROM

MONDAY, JULY 23, 2018

COMMENDATORY RESOLUTIONS, INTRODUCTIONS AND PRESENTATIONS PRESENTATION

Summer Internship Program for College Students - Bureau of Engineering

AGENDA ITEMS

BIDS BPW-2018-0665 (1)

BIDS - 10:00 A.M. Bids will be received at 10:00 a.m. for the following Public Works project:

1. For the Main Street Lighting Improvement Unit 1 - CIP/STP (Capital Improvement Project/Surface Transportation Program) Street Lighting Project

BUREAU OF ENGINEERING BPW-2018-0666 (2)

CD 14 BUDGET INCREASE - SUPER EXPEDITED WASTEWATER EMERGENCY REHABILITATION FOR SEWERS PROGRAM (SEWERS5) - 8TH STREET (400C) PROJECT

Recommending the Board:

Board of Public Works Meeting - August 15, 2018 - PAGE 3

1. AUTHORIZE 105,000 in additional contingency and approve a

construction budget of 585,000 for this project.

(W.O. SZC13309)

BPW-2018-0667 (3)

CD ALL POLICY NO. 793 - CONTRACT AUTHORITY INCREASE OF CHANGE ORDERS, ADDENDA, CONSTRUCTION ORDERS AND TASK ORDERS

Recommending the Board:

1. AUTHORIZE the City Engineer to issue additive and deductive Change Orders up to 150,000 or up to the contingency limit set for the project

2. AUTHORIZE the City Engineer to issue addenda for changes in plans, specifications, or bid proposals during the bid period without prior Board of

3. ADOPT the amount set forth in Recommendation No. 1 as the specific limit on the power the Board is authorized to delegate in accordance with

4. AUTHORIZE the City Engineer to issue construction orders up to 150,000 for all emergency, Emergency Pre-Qualified On-Call Geotechnical/Structural

5. AUTHORIZE the City Engineer to issue Task Orders up to 150,000 on Personal Services Contracts.

Board of Public Works Meeting - August 15, 2018 - PAGE 4

BPW-2018-0668 (4)

CD 15 CHANGE ORDER NOS. 046 AND 047 - MACHADO LAKE ECOSYSTEM REHABILITATION PROJECT

Recommending the Board:

1. AUTHORIZE the City Engineer to issue Change Order No. 046 to OHL USA, Inc. (OHL) in the amount of 2,200,000 to settle all contractor claims,

2. AUTHORIZE the City Engineer to issue Final Closeout Change Order No. 047 to OHL in the credit amount of ( 3,243,275) to credit the City of Los

(W.O. EW40022F, C-123672)

BPW-2018-0669 (5)

CD 14 TASK ORDER SOLICITATION NO. 41 - HARRIS ASSOCIATES

Recommending the Board:

1. AUTHORIZE the City Engineer to issue the task to Harris Associates, from the Pre-Qualified On-Call Consultants List to provide Planning,

(W.O. E1908262, C-115239)

JOINT REPORT(S) BPW-2018-0670 (6)

CD ALL CONTRACT ACCEPTANCE - EMERGENCY SEWER / STORM DRAIN REPAIR - QUARTERLY ACCEPTANCE REPORT

Recommending the Board:

Board of Public Works Meeting - August 15, 2018 - PAGE 5

1. ACCEPT the 162 sewer and 13 storm drain projects of the

Emergency Sewer and Storm Drain Repair Program as indicated in the attached Project Summaries Tables (Transmittals 2 3).

BPW-2018-0671 (7)

CD 11 CONTRACT ACCEPTANCE - HYPERION TREATMENT PLANT (HTP) TRUCK LOADING FACILITY ODOR CONTROL MODERNIZATION (CIP 2402)

Recommending the Board:

1. ACCEPT this contract.

(W.O. SZH11611, C-126009)

ADMINISTRATIVE ITEM(S) BPW-2018-0672 (8)

Specification submitted for Board adoption and authorization to advertise for the Invitation of Bids:

CDs 4, 5, and 13 For the La Cienega Interceptor Sewer (LCIS) Units 7-8 Alta Vista to Vine Work Order No.: SZC13100 Estimate: 2,118,473 Revised Bid

ORAL REPORT(S) BPW-2018-0673 (9)

Re: Task Order Solicitation Process Update - All Bureaus

BPW - August 15, 2018

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Board of Public Works Meeting - August 15, 2018 - PAGE 6

AGENDA ITEM

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