CO - Aurora: REGULAR MEETING OF THE AURORA CITY COUNCIL

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REGULAR MEETING OF THE AURORA CITY COUNCIL

5/17/2019

NOTE: The City Council has a responsibility to advise its citizens of its meetings and the topics it proposes to discuss. The following agenda shows

the proposed format for tonight's set of meetings. The first meeting is held for the sole purpose of determining whether Council will adjourn into executive session, a non-public meeting, at which only permissible topics can be discussed. After this decision is made, Council will adjourn its regular Council meeting until 7:30 p.m. Council will consider the business listed on the agendas below at the times indicated. In the event that a City Council meeting is cancelled, items from this agenda may be postponed to the next City Council meeting or a future City Council meeting. You may contact the City Clerk s Office for further details or visit our web site at www.auroragov.org.
Tagged Passions:business and events

AGENDA City of Aurora, Colorado MONDAY, MAY 20, 2019

REGULAR MEETING OF THE AURORA CITY COUNCIL (Open to the Public)

Tagged Passions:council

5th Floor Mt. Elbert Room 3:30 p.m.

CALL TO ORDER: Mayor Pro-Tem, Bob Roth

ROLL CALL: Stephen Ruger, City Clerk

ANNOUNCEMENT OF PROPOSED EXECUTIVE SESSION TOPICS: Stephen Ruger, City Clerk for Mayor Pro-Tem, Bob Roth

(Matters subject to consideration in Executive Session per Section 24-6-402(4) C.R.S.)

CONSIDERATION TO RECESS FOR EXECUTIVE SESSION:

EXECUTIVE SESSION (Closed to the Public)

5th Floor Mt. Elbert Room 3:30 p.m. 4:30 p.m.

STUDY SESSION (Open to the Public)

1st Floor Aurora Room 4:30 p.m. - 7:10 p.m.

REGULAR MEETING OF THE AURORA CITY COUNCIL (Open to the Public)

Tagged Passions:council

Reconvene at 7:30 p.m. - Council Chambers

Full agendas available in the City Clerk's Office or at www.auroragov.org.

CITY OF AURORA ACCESSIBILITY STATEMENT: The Aurora Municipal Center is wheelchair accessible with entry ramps and handicapped parking located on the

west and east side of the building and on
Tagged Passions:parking

all levels of the parking garage. Ramp access from the parking garage is located on the Ground Floor and the 4th level of the garage. If you are a

person with a disability requiring other assistance, you must make your request for such assistance known by NOON, on the FRIDAY PRECEDING the Monday meeting by contacting the City Clerk s Office at 303-739-7094. If you are in need of an interpreter, please contact the Office of International and Immigrant Affairs at 303-739-7521 by the FRIDAY PRECEDING the Monday meeting. (Si necesita un int rprete, comun quese con la oficina de asuntos internacionales e inmigrantes en 303-739-7521 por el viernes anterior a la reuni n del lunes.)
Tagged Passions:disability, Immigration, and parking

May 20, 2019 Council Meeting, Page 1

5/17/2019

AGENDA

City Council Executive Session (5th Floor Mt. Elbert Room - Closed to the Public)

Tagged Passions:council

Monday, May 20, 2019 3:30 p.m.

ROLL CALL

MOTION TO ENTER INTO EXECUTIVE SESSION

1. Oil and Gas Operator Agreement Christine McKenney / Elizabeth Paranhos 60 min.

Tagged Passions:Fossil Fuels - Oil

Note: Matters subject to consideration in Executive Session may include the following:

a. Property Transactions, to wit: The purchase, acquisition, lease, transfer, or sale of any real,

Tagged Passions:leasing, sale, purchasing, and property

personal, or other property interest; except for the purpose of concealing the fact that a member

Tagged Passions:property

of the [City Council] has a personal interest in such purchase, acquisition, lease, transfer, or sale. C.R.S. 24-6-402(4)(a).

Tagged Passions:council, leasing, sale, and purchasing

b. Legal Advice, to wit: Conferences with an attorney for the [City Council] for the purposes of

Tagged Passions:council and legal

receiving legal advice on specific legal quest ions. C.R.S. 24-6- 402(4)(b).

Tagged Passions:legal

c. Confidential Matters, to wit: Matters required to be kept confidential by a federal or state law,

rule, or regulation. The specific statute or rule or regulation that is the basis for such confidentiality must be cited prior to the executive

session. C.R.S. 24-6-402(4)(c).
Tagged Passions:regulation

d. Security Issues, to wit: Specialized details of security arrangements or investigations. C.R.S.

Tagged Passions:security

24-6-402(d).

e. Negotiations, to wit: Determining positions relative to matters that may be subject to

negotiations; developing strategy for negotiations; and instructing negotiators. C.R.S. 24-6- 402(e).

Tagged Passions:strategic

f. Personnel Matters (except if the employee who is the subject of the session has requested an

Tagged Passions:personnel

open meeting, or, if the personnel matter involves more than one employee, all of the employees have requested an open meeting). C.R.S.

24-6-402(4)(f).
Tagged Passions:personnel

g. Confidential Documents, to wit: Consideration of any documents protected by the mandatory

nondisclosure provisions of the Open Records Act. C.R.S. 24-6-402(4)(g).

***********************************************************************************************************

As the Mayor (or Mayor Pro Tem) of the City of Aurora, Colorado, and the Chair of this Regular Meeting of the Aurora City Council, I hereby certify

that the discussion which took place in this executive session was limited to the topic or topics that are set forth hereinabove.
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_____________________________ ________________________ Bob Roth, Mayor Pro-Tem Date

As the City Attorney (or Deputy City Attorney) of the City of Aurora I was in attendance at this executive session, and it is my opinion that those

portions of the discussion which were not recorded, if any, constitute privileged attorney-client communications under applicable law.
Tagged Passions:legal, communications, and Communications

_____________________________ ________________________ City Attorney Date

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May 20, 2019 Council Meeting, Page 2

5/17/2019

AGENDA

City Council Study Session (1st Floor Aurora Room) Monday, May 20, 2019

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4:30 p.m.

1. ITEMS FROM THE MAYOR

a. Issue Update

2. CONSENT CALENDAR (The following items require formal action)

a. Consideration to appoint one (1) member to the Veterans Affairs Commission Staff Source: Stephen Ruger, City Clerk

Tagged Passions:veterans, boards and commissions, and appointments

3. ITEMS FROM THE POLICY COMMITTEES (The following items require formal action)

Tagged Passions:policy

a. Colorado Open Records Act (CORA) Proposed Ordinance Management and Finance Policy Committee (5/25) Sponsor: Council Members Richardson and Lawson

Tagged Passions:ordinance, finance, council, and policy

(The following item requires No formal action)

b. Annual report from Community Development -2018 Accomplishments Housing, Neighborhood Services, and Redevelopment (10/15) Staff Source: Anita

Burkhart, Manager of Community Development
Tagged Passions:development, services, Development, manager, neighborhood, community development, and housing

4. ITEMS FROM THE MANAGER (The following items require formal action)

Tagged Passions:manager

a. Oil and Gas Axis Operator Agreement (15/30) Staff Source: Christine McKenney, Interim Client Manager

Tagged Passions:Fossil Fuels - Oil and manager

b. Oil and Gas Conoco Phillips Operator Agreement (15/30) Staff Source: Christine McKenney, Interim Client Manager

Tagged Passions:Fossil Fuels - Oil and manager

(The following items require No formal action)

c. State Legislative Update (5/10) Presenter: Roberto Venegas, Assistant City Manager

Tagged Passions:administrator and manager

d. Aerotropolis Regional Transportation Authority (ARTA) Update (5) Presenter: Jason Batchelor, Deputy City Manager

Tagged Passions:transportation, administrator, and manager

5. ITEMS FROM THE CITY COUNCIL

Tagged Passions:council

a. Colorado Municipal League (CML)/National League of Cities (NLC) Mayor Pro Tem Roth

b. Legislative Update Council Member Richardson

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c. Denver Regional Council of Governments (DRCOG) Mayor Pro Tem Roth

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d. Fitzsimons Redevelopment Authority (FRA) Update Mayor LeGare

e. E-470 Update Council Member Bergan

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May 20, 2019 Council Meeting, Page 3

5/17/2019

f. Aurora Economic Development Council (AEDC) Update Council Member Berzins

Tagged Passions:council, economic development, development, and Development

g. Accelerate Colorado Council Member Berzins

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h. Visit Aurora Council Member Richardson

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i. Aurora Sister Cities Council Member Gruber

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CALL-UPS OF COUNCIL POLICY COMMITTEE ITEMS

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MISCELLANEOUS ITEMS

ITEMS REMOVED FROM THE AGENDA, IF ANY

POLICY COMMITTEE MINUTES

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May 20, 2019 Council Meeting, Page 4

5/17/2019

The City Charter prescribes the Mayor may vote on resolutions and ordinances only to create or break a tie vote of Council Members present. The Mayor

Pro-Tem is always permitted to vote on all items.
Tagged Passions:ordinance and council

AGENDA

Regular Meeting of the Aurora City Council City Council Chambers Monday, May 20, 2019

7:30 p.m.

NOTE: Interested citizens wishing to address City Council should complete a SPEAKER SLIP and present it to the City Clerk stationed near the Council

dais. Speaker Slips are located on the table by the Council Chambers entrance. Speakers on items not related to the agenda are allowed three minutes to speak. Council does not engage in discussion during this time.

1. RECONVENE REGULAR MEETING OF MAY 20, 2019 AND CALL TO ORDER

2. ROLL CALL Stephen Ruger, City Clerk

3. INVOCATION Pastor CJ Counts, Grace of the Lord

4. PLEDGE OF ALLEGIANCE TO THE FLAG (all standing)

5. APPROVAL OF THE MINUTES OF THE MEETING OF MAY 6, 2019

6. CEREMONY

a. Rotary Club of Aurora Presentation of donation check 250,000 Mayor Pro-Tem,

Tagged Passions:donation and Donation

Roth

b. Proclamation declaring May 2019 Asian/Pacific American Heritage Month Mayor Pro-

Tagged Passions:recognition

Tem, Roth

7. PUBLIC INVITED TO BE HEARD (non-agenda related issues only)

8. ADOPTION OF THE AGENDA

9. CONSENT CALENDAR - 9a-i

General Business

Tagged Passions:business

a. Consideration to EXTEND A COMPETITIVELY BID CONTRACT with Keesen Landscape

Tagged Passions:rfp, RFP, contract, and buildings and grounds

Management, Inc., Englewood, Colorado in the not-to-exceed amount of 210,000.00 for Weed Mowing and Trash Removal Services (Abatement Services) as

required through March 31, 2020, B-4205. STAFF SOURCE: Malcolm Hankins, Director, Neighborhood Services
Tagged Passions:services, abatement, and neighborhood

b. Consideration to AWARD A COMPETITIVELY BID CONTRACT to Revolution Foods,

Tagged Passions:rfp, RFP, and contract

Commerce City, Colorado in the amount of 105,000.00 for providing food vendor services for the 2019 Summer Food Program, B-4413. STAFF SOURCE: Keith

Bailey, Acting Manager of Recreation, Parks, Recreation Open Space
Tagged Passions:services, program, parks, manager, and recreation

c. Consideration to AWARD CHANGE ORDER No. 3 to a competitively bid contract with

Tagged Passions:rfp, RFP, and contract

Musco Sports Lighting, LLC, Oskaloosa, Iowa in the amount of 49,027.00 for the Olympic Park Lights Project, Project Number 5656A. STAFF SOURCE: Tracy

Young, Planning, Design, Construction Manager, Parks, Recreation Open Space
Tagged Passions:planning, construction, parks, manager, sports, and recreation

May 20, 2019 Council Meeting, Page 5

May 20, 2019 City Council Agenda Page 2

5/17/2019 The City Charter prescribes the Mayor may vote on resolutions and ordinances only to create or break a tie

Tagged Passions:ordinance

vote of Council Members present. The Mayor Pro-Tem is always permitted to vote on all items.

Tagged Passions:council

d. Consideration to AWARD A COMPETITIVELY BID CONTRACT to American West

Tagged Passions:rfp, RFP, and contract

Construction, LLC., Denver, Colorado in the amount of 5,641,000.00 for the Harvest Road Improvements - North of Orchard Project. (Staff Requests a

Waiver of Reconsideration) STAFF SOURCE: Matthew Kozakowski, Acting Transportation Project Delivery Manager, Public Works
Tagged Passions:construction, streets, transportation, Public Works, public works, and manager

e. Consideration to AWARD AN OPENLY SOLICITED CONTRACT to Veolia ES Technical

Tagged Passions:contract

Solutions, Henderson, CO in the amount of 61,345.38 for hazardous waste collection, transport, and disposal services at the Household Chemical

Roundup Event on September 7, 2019. (R-1965) STAFF SOURCE: Sean Lieske, Environmental Permitting Manager, Aurora Water
Tagged Passions:utility, Utility, services, events, water, environment, and manager

f. Consideration to AWARD A SOLE SOURCE CONTRACT to West Safety Solutions Corp.,

Tagged Passions:contract

Longmont, Colorado in the amount of 255,335.50 to upgrade hardware and software for the City s 911 answering system in the main and backup

communication centers. STAFF SOURCE: Aleta Jeffress, Chief Information Digital Officer, Information Technology
Tagged Passions:911, Technology, communications, technology, Communications, information technology, and Information Technology

g. Consideration to AWARD WORK PACKAGE NO. 2 of the Tollgate Creek Confluence

Project, Project No. R-5669A, to Concrete Express, Inc., Denver, Colorado in the amount of 4,674,178.21. STAFF SOURCE: Sarah Young, Water Planning

Services Manager, Aurora Water
Tagged Passions:planning, utility, Utility, services, water, and manager

Final Ordinances

Tagged Passions:ordinance

h. 2019-17 Consideration of AN ORDINANCE FOR ADOPTION of the City Council of the City of

Tagged Passions:ordinance and council

Aurora, Colorado, appropriating sums of money in addition to those appropriated in ordinance Nos. 2017-50, 2018-15, and 2018-63 for the 2018 fiscal

year and Ordinance No. 2018-56 for the 2019 fiscal year. STAFF SOURCE: Jackie Ehmann, Budget Finance Program Manager, Finance
Tagged Passions:ordinance, finance, budget, program, and manager

i. 2019-18 Consideration of AN ORDINANCE FOR ADOPTION of the City Council of the City of

Tagged Passions:ordinance and council

Aurora, Colorado, amending Sections 94-313 and 94-61 of the City Code related to alcohol and glass bottles in public places or parks. STAFF SOURCE:

Patricia Schuler, Manager of Open Space Natural Resources Operation, Parks, Recreation Open Space
Tagged Passions:alcohol, parks, manager, and recreation

10. RESOLUTIONS

a. R2019-25 Consideration to APPROVE A RESOLUTION of the City Council of the City of Aurora,

Tagged Passions:council

Colorado, approving the acquisition of certain real property located in Weld County from the City of Thornton for the Prairie Waters North Campus

well field expansion project. STAFF SOURCE: Hector Reynoso, Manager of Real Property Services, Public Works
Tagged Passions:expansion, utility, Utility, services, water, Public Works, public works, property, and manager

b. R2019-26 Consideration to APPROVE A RESOLUTION of the City Council of the City of Aurora,

Tagged Passions:council

Colorado, approving the lease agreement between the City of Aurora and Denis B. Clanahan, Trustee of the Crabb Trust. STAFF SOURCE: Hector Reynoso,

Manager Real Property Services, Public Works
Tagged Passions:leasing, services, Public Works, public works, property, and manager

May 20, 2019 Council Meeting, Page 6

May 20, 2019 City Council Agenda Page 3

5/17/2019 The City Charter prescribes the Mayor may vote on resolutions and ordinances only to create or break a tie

Tagged Passions:ordinance

vote of Council Members present. The Mayor Pro-Tem is always permitted to vote on all items.

Tagged Passions:council

c. R2019-27 Consideration to APPROVE A RESOLUTION of the City Council of the City of Aurora,

Tagged Passions:council

Colorado, for the Intergovernmental Agreement Between the City of Aurora and the State of Colorado Department of Transportation (CDOT) for Highway

Safety Improvement Program (HSIP) Grant Funding. STAFF SOURCE: Anna Bunce, Traffic Manager, Public Works
Tagged Passions:funding, grant, transportation, program, Public Works, public works, manager, intergovernmental, and traffic

d. R2019-28 Consideration to APPROVE A RESOLUTION of the City Council of the City of Aurora,

Tagged Passions:council

Colorado, for the Intergovernmental Agreement Between the City of Aurora and the State of Colorado Department of Transportation (CDOT) for Colfax and

Peoria Intersection Improvements. STAFF SOURCE: Anna Bunce, Traffic Manager, Public Works
Tagged Passions:transportation, Public Works, public works, manager, intergovernmental, and traffic

e. R2019-29 Consideration to APPROVE A RESOLUTION of the City Council of the City of Aurora,

Tagged Passions:council

Colorado, finding a petition for annexation of a certain parcel of land located in the Southeast Quarter of Section 19, Township 5 South, Range 66

West of the Sixth Principal Meridian, County of Arapahoe, State of Colorado, to be in substantial compliance with Section 31-12-107(1), C.R.S., and giving notice of a public hearing on the proposed annexation (Smoky Hill I 1.588 ACRES) STAFF SOURCE: Vinessa Irvin, Manager of Development Assistance, General Management
Tagged Passions:development, Development, property, hearing, compliance, manager, and annexation

f. R2019-30 Consideration to APPROVE A RESOLUTION of the City Council of the City of Aurora,

Tagged Passions:council

Colorado, finding a petition for annexation of a certain parcel of land located in the Southeast Quarter of Section 24, Township 5 South, Range 66

West of the Sixth Principal Meridian, County of Arapahoe, State of Colorado, to be in substantial compliance with Section 31-12-107(1), C.R.S., and giving notice of a public hearing on the proposed annexation (Smoky Hill II) 2.11 ACRES STAFF SOURCE: Vinessa Irvin, Manager of Development Assistance, General Management
Tagged Passions:development, Development, property, hearing, compliance, manager, and annexation

g. R2019-31 Consideration to APPROVE A RESOLUTION of the City Council of the City of Aurora,

Tagged Passions:council

Colorado, finding a petition for annexation of a certain parcel of land located in the Southeast Quarter of Section 24, Township 5 South, Range 66

West of the Sixth Principal Meridian, County of Arapahoe, State of Colorado, to be in substantial compliance with Section 31-12-107(1), C.R.S., and giving notice of a public hearing on the proposed annexation (Smoky Hill III) 5.168 ACRES STAFF SOURCE: Vinessa Irvin, Manager of Development Assistance, General Management
Tagged Passions:development, Development, property, hearing, compliance, manager, and annexation

h. R2019-32 Consideration to APPROVE A RESOLUTION of the City Council of the City of Aurora,

Tagged Passions:council

Colorado, finding a petition for annexation of a certain parcel of land located in the Southeast Quarter of Section 24, Township 5 South, Range 66

West of the Sixth Principal Meridian, County of Arapahoe, State of Colorado, to be in substantial compliance with Section 31-12-107(1), C.R.S., and giving notice of a public hearing on the proposed annexation (Smoky Hill IV) 8.749 ACRES STAFF SOURCE: Vinessa Irvin, Manager of Development Assistance, General Management
Tagged Passions:development, Development, property, hearing, compliance, manager, and annexation

i. R2019-33 Consideration to APPROVE A RESOLUTION of the City Council of the City of Aurora,

Tagged Passions:council

Colorado, approving the acquisition of Certain Real Property located in Weld County for the Prairie Waters North Campus Well Field Expansion Project.

STAFF SOURCE: Hector Reynoso, Manager of Real Property Services, Public Works
Tagged Passions:expansion, utility, Utility, services, water, Public Works, public works, property, and manager

May 20, 2019 Council Meeting, Page 7

May 20, 2019 City Council Agenda Page 4

5/17/2019 The City Charter prescribes the Mayor may vote on resolutions and ordinances only to create or break a tie

Tagged Passions:ordinance

vote of Council Members present. The Mayor Pro-Tem is always permitted to vote on all items.

Tagged Passions:council

11. PUBLIC HEARING WITH RELATED ORDINANCE

Tagged Passions:ordinance and hearing

a. 2019-19 PUBLIC HEARING and INTRODUCTION OF AN ORDINANCE of the City Council of the

Tagged Passions:ordinance, council, and hearing

City of Aurora, Colorado, to Amend and Rename The Park Chambers Combined General and Preliminary Development Plan to The Aurora Ready Mix Crushing

Facility general development plan in order to permit rock crushing operations on the site and update site conditions within the plan (READY MIX GDP AMENDMENT) STAFF SOURCE: Stephen E Rodriguez, Planning Supervisor, Planning Development Services
Tagged Passions:planning, facility, development, services, parks, and Development

12. PUBLIC HEARING WITHOUT RELATED ORDINANCE

Tagged Passions:ordinance and hearing

a. PUBLIC HEARING to consider an FDP Amendment to Modify Land Use Plan Areas on

Tagged Passions:hearing

171-acre site, update Public Improvement Plan, and Increase Number of Permitted Small Lots. (Murphy Creek East) STAFF SOURCE: Heather Lamboy,

Planning Supervisor, Planning Development Services
Tagged Passions:planning, development, services, and Development

13. ORDINANCES FOR INTRODUCTION

Tagged Passions:ordinance

a. 2019-20 Consideration of AN ORDINANCE FOR INTRODUCTION of the City Council of the City

Tagged Passions:ordinance and council

of Aurora, Colorado, amending Section 134-422 relating to Authority for Administration of the Parking and Mobility Program. STAFF SOURCE: Tom Worker-

Braddock, Senior Planner, Planning Development Services
Tagged Passions:planning, development, services, program, Development, and parking

b. 2019-21 Consideration of AN ORDINANCE FOR INTRODUCTION of the City Council of the City

Tagged Passions:ordinance and council

of Aurora, Colorado, excluding certain property identified as PA 5A from the boundaries of the Porteos Business Improvement District. STAFF SOURCE:

Mark Geyer, Project Manager, General Management
Tagged Passions:business, property, and manager

c. 2019-22 Consideration of AN ORDINANCE FOR INTRODUCTION of the City Council of the City

Tagged Passions:ordinance and council

of Aurora, Colorado, excluding certain property identified as PA 6A North from the boundaries of the Porteos Business Improvement District. STAFF

SOURCE: Mark Geyer, Project Manager, General Management
Tagged Passions:business, property, and manager

d. 2019-23 Consideration of AN ORDINANCE FOR INTRODUCTION of the City Council of the City

Tagged Passions:ordinance and council

of Aurora, Colorado, excluding certain property identified as PA 6A South from the boundaries of the Porteos Business Improvement District. STAFF

SOURCE: Mark Geyer, Project Manager, General Management
Tagged Passions:business, property, and manager

e. 2019-24 Consideration of AN ORDINANCE FOR INTRODUCTION of the City Council of the City

Tagged Passions:ordinance and council

of Aurora, Colorado, vacating a portion of the public right-of-way for East Gibraltar Court, within the King s Point Master Plan Development, City of

Aurora, County of Arapahoe, State of Colorado (EAST GIBRALTAR COURT STREET VACATION) STAFF SOURCE: Heather Lamboy, Planning Supervisor, Planning Development Services
Tagged Passions:planning, legal, streets, development, services, Development, and court

f. 2019-25 Consideration of AN ORDINANCE FOR INTRODUCTION of the City Council of the City

Tagged Passions:ordinance and council

of Aurora, Colorado, amending Chapter 146 of the City Code of the City of Aurora, Colorado, regarding the levy and assessment of capital impact fees

on residential development in the city. STAFF SOURCE: Greg Hays, Budget Officer, Finance
Tagged Passions:finance, budget, development, and Development

May 20, 2019 Council Meeting, Page 8

May 20, 2019 City Council Agenda Page 5

5/17/2019 The City Charter prescribes the Mayor may vote on resolutions and ordinances only to create or break a tie

Tagged Passions:ordinance

vote of Council Members present. The Mayor Pro-Tem is always permitted to vote on all items.

Tagged Passions:council

g. 2019-26 Consideration of AN ORDINANCE FOR INTRODUCTION of the City Council of the City

Tagged Passions:ordinance and council

of Aurora, Colorado, amending chapter 1 of the City Code of the City of Aurora, Colorado, by the addition of a new Article II establishing a Code of

Ethics.
Tagged Passions:ethics

Sponsor: Council Member Richardson

Tagged Passions:council

14. RECONSIDERATIONS AND CALL-UPS

15. GENERAL BUSINESS

Tagged Passions:business

a. Consideration to reappoint one (1) and appoint two (2) members to the Open Space

Tagged Passions:appointments

Board. STAFF SOURCE: Stephen Ruger, City Clerk, General Management

b. Consideration to reappoint two (2) members and appoint one (1) member to the

Tagged Passions:appointments

Metropolitan Wastewater Reclamation District Board. STAFF SOURCE: Stephen Ruger, City Clerk, General Management

Tagged Passions:sewer

16. REPORTS

a. Report by the Mayor

b. Reports by the Council

Tagged Passions:council

17. PUBLIC INVITED TO BE HEARD

18. ADJOURNMENT

May 20, 2019 Council Meeting, Page 9

DRAFT

The City Charter prescribes the Mayor may vote on resolutions and ordinances only to create or break a tie vote of Council Members present. The Mayor

Pro-Tem is always permitted to vote on all items.
Tagged Passions:ordinance and council

MINUTES

Regular Meeting Aurora City Council Monday, May 6, 2019

Tagged Passions:council

1. RECONVENE REGULAR MEETING OF MAY 6, 2019 AND CALL TO ORDER

Mayor LeGare reconvened the regular meeting of City Council at 7:30 p.m.

Tagged Passions:council

2. ROLL CALL Stephen Ruger, City Clerk

COUNCIL MEMBERS PRESENT: Mayor LeGare, Berzins, Gruber, Hiltz, Johnston, Lawson, Murillo, Roth, Watson

Tagged Passions:council

COUNCIL MEMBERS ABSENT: Bergan, Richardson

Tagged Passions:council

3. INVOCATION Mayor Bob LeGare, City of Aurora

4. PLEDGE OF ALLEGIANCE TO THE FLAG (all standing)

Mayor LeGare recognized Scout Troop 630 sponsored by Denver Area Council/Aurora.

Tagged Passions:recognition and council

5. APPROVAL OF THE MINUTES OF THE MEETING OF APRIL 15, 2019

CALL TO ORDER REGULAR MEETING

Mayor LeGare convened the regular meeting of City Council at 3:30 p.m.

Tagged Passions:council

ROLL CALL

PRESIDING: Mayor LeGare COUNCIL MEMBERS PRESENT: Berzins, Gruber, Hiltz, Johnston, Lawson

Tagged Passions:council

Murillo, Roth, Watson COUNCIL MEMBERS ABSENT: Bergan, Richardson, OFFICIALS PRESENT: Deputy City Manager Freed, Interim City Attorney

Tagged Passions:council, legal, administrator, and manager

Brotzman, City Clerk Ruger COUNCIL MEMBERS ARRIVING AFTER ROLL CALL: None

Tagged Passions:council

City Clerk Ruger announced the proposed items for discussion at executive session.

CONSIDERATION TO RECESS FOR EXECUTIVE SESSION

Motion by Watson, second by Berzins, to recess for executive session.

Voting Aye: Mayor LeGare, Berzins, Gruber, Hiltz, Johnston, Lawson, Murillo, Roth, Watson

Tagged Passions:voting

Abstaining: None

The executive session was recorded pursuant to the requirements of state law.

May 20, 2019 Council Meeting, Page 10

May 6, 2019 Page 2

The City Charter prescribes the Mayor may vote on resolutions and ordinances only to create or break a tie vote of Council Members present. The Mayor

Pro-Tem is always permitted to vote on all items.
Tagged Passions:ordinance and council

Motion by Berzins, second by Murillo, to approve the minutes of the meeting of April 15, 2019, as presented.

Voting Aye: Mayor LeGare, Berzins, Gruber, Hiltz, Johnston, Murillo, Watson

Tagged Passions:voting

Abstaining: Lawson, Roth

6. CEREMONY

a. Swearing in of newly appointed Boards and Commission members Presiding Judge Shawn Day

Tagged Passions:legal, boards and commissions, appointments, and judge

Presiding Judge Shawn Day administered the oath of office to the newly appointed board and commission members. City Council congratulated the members

and thanked them for their service to Aurora.
Tagged Passions:council, legal, boards and commissions, appointments, and judge

Name Board or Commission

Tagged Passions:boards and commissions

Jeff Brown Citizens Budget Advisory Commission

Tagged Passions:boards and commissions and budget

Jason Schneider Golf Course Advisory Committee

Tagged Passions:golf

b. Swearing in of New Assistant City Attorneys - Presiding Judge Shawn Day

Tagged Passions:legal and judge

Presiding Judge Shawn Day administered the oath of office to the new Assistant City Attorneys, Dan Wilson and John Sherman. City Council

congratulated the attorneys and thanked them for their service to Aurora.
Tagged Passions:council, legal, and judge

c. Proclamation Rangeview Raiders Boys Basketball Class 5A Champions

Tagged Passions:recognition

Mayor LeGare invited the Rangeview Raiders Boys Basketball team and coaches to come

forward to accept the proclamation. He read the proclamation recognizing the Rangeview

Tagged Passions:recognition

Raiders Boys Basketball team as the Class 5A State Champions. Coach Shawn Palmer

expressed appreciation for the proclamation.

Tagged Passions:recognition

Proclamation declaring May 2019 as Mental Health Month Mayor LeGare

Tagged Passions:health, recognition, and mental health

Mayor LeGare invited Marsha Berzins, Aurora City Council, Aurora Mental Health Board;

Tagged Passions:health, council, and mental health

Mark Stephenson, Vice President, Aurora Mental Health Board; Dr. Kelly Phillips; Larry

Tagged Passions:health and mental health

Davila, Aurora Mental Health Board and Debbie Stafford, Community Liaison, Aurora Mental

Tagged Passions:health and mental health

Health Center, to come forward to accept the proclamation. He read the proclamation

Tagged Passions:health and recognition

declaring May 2019 as Mental Health Month. Everyone expressed appreciation for the

Tagged Passions:health and mental health

proclamation.

Tagged Passions:recognition

Proclamation declaring May 2nd Holocaust Remembrance Day Mayor LeGare

Tagged Passions:recognition

Mayor LeGare invited Cynthia Francis, Chair, Veterans Affairs Commission; Dr. Greg

Tagged Passions:veterans and boards and commissions

McDonald, Aurora Community of Faith; Kevin Hempsted, Human Relations Commission;

Tagged Passions:boards and commissions

Aaron Futrell, Human Relations Commission; Georgina Kolber, Mizel Museum and Debbie

Tagged Passions:boards and commissions

Stafford, Vice-Chair, Aurora Community of Faith, to come forward to accept the

proclamation. He read the proclamation declaring May 2 Holocaust Remembrance Day. Ms.

Tagged Passions:recognition

Kolber expressed appreciation for the proclamation.

Tagged Passions:recognition

Proclamation declaring May 5th Cinco De Mayo Mayor LeGare

Tagged Passions:recognition

May 20, 2019 Council Meeting, Page 11

May 6, 2019 Page 3

The City Charter prescribes the Mayor may vote on resolutions and ordinances only to create or break a tie vote of Council Members present. The Mayor

Pro-Tem is always permitted to vote on all items.
Tagged Passions:ordinance and council

Mayor LeGare invited Subash Nepal, Crawford Elementary School; Andy Figueroa, Manager,

Tagged Passions:manager and education

Mi Casa Resource Center; Susana Arreola Ponce de Leon, Manager of Community Programs,

Tagged Passions:program and manager

CREA Results; Adriana Cordova, Instructor/Counselor CCA; and Kimberly Rivera, Human

Relations Commission to come forward to accept the proclamation. He read the

Tagged Passions:recognition and boards and commissions

proclamation declaring May 5th Cinco De Mayo. Everyone expressed appreciation for the

Tagged Passions:recognition

proclamation.

Tagged Passions:recognition

7. PUBLIC INVITED TO BE HEARD (non-agenda related issues only)

Emzy Veazy III discussed instituting a reading comprehension and speed reading program in

Tagged Passions:program

Aurora for children and adults.

Tim McCormack, 17th Judicial District Attorney candidate, discussed his career focus and

Tagged Passions:legal

commitment to public safety. He directed those interested in finding out more about him to

Tagged Passions:public safety

visit his website at www.mccormackforda.com.

Mindy Parnes discussed the Holocaust and shared her family s story in that regard.

Randee Webb, What the Frack Arapahoe, discussed the passing of Colorado Senate Bill 181

Tagged Passions:fracking and FRACKING

and the expected response from the City.

8. ADOPTION OF THE AGENDA

The agenda was adopted as presented.

9. CONSENT CALENDAR - 9a-h

General Business

Tagged Passions:business

a. Consideration to AWARD A SINGLE SOURCE CONTRACT to Scott Safety, Monroe,

Tagged Passions:contract

North Carolina in the amount of 119,450.00 for citywide annual repair/maintenance

and fit testing as required for Scott Self Contained Breathing Apparatus (SCBA) and

associated equipment through April 1, 2020. STAFF SOURCE: Battalion Chief Scott

Tagged Passions:equipment

Mills, Fire

b. Consideration to EXTEND AN OPENLY SOLICITED CONTRACT to Western Ag Air Inc.,

Tagged Passions:contract

Rocky Ford, CO in the total amount of 200,000.00 to provide herbicide application.

Tagged Passions:herbicide

Services for the Rocky Ford Ditch Revegetation Project through June 2020. (R-1917)

Tagged Passions:services

STAFF SOURCE: Alexandra Davis, Deputy Director/Water Resource, Aurora Water

Tagged Passions:utility, Utility, and water

c. Consideration to AWARD A SOLE SOURCE CONTRACT to Intergraph Corp., dba

Tagged Passions:contract

Hexagon Safety Infrastructure, Madison, Alabama in the amount of 351,121.36

for annual support of the Computer Aided Dispatch (CAD) software and interfaces

Tagged Passions:911, public safety, information technology, and Information Technology

through May 31, 2020. STAFF SOURCE: Aleta Jeffress, Chief Information Digital

Officer, Information Technology

Tagged Passions:Technology, technology, information technology, and Information Technology

d. Consideration to AWARD A SINGLE SOURCE CONTRACT to Advanced Traffic Products,

Tagged Passions:contract and traffic

Everett, Washington in the amount of 96,550.00 for the purchase of fifteen (15)

Tagged Passions:purchasing

TrafficCast BlueTOAD travel time monitoring devices and associated hardware,

Tagged Passions:travel

software, licenses, support, and annual maintenance. STAFF SOURCE: Anna Bunce,

Tagged Passions:license, information technology, and Information Technology

Traffic Manager, Public Works

Tagged Passions:Public Works, public works, manager, and traffic

May 20, 2019 Council Meeting, Page 12

May 6, 2019 Page 4

The City Charter prescribes the Mayor may vote on resolutions and ordinances only to create or break a tie vote of Council Members present. The Mayor

Pro-Tem is always permitted to vote on all items.
Tagged Passions:ordinance and council

Motion by Roth, second by Watson, to approve items 9a 9d.

Voting Aye: Mayor LeGare, Berzins, Gruber, Hiltz, Johnston, Lawson, Murillo, Roth, Watson

Tagged Passions:voting

e. Consideration to AWARD A SINGLE SOURCE CONTRACT to Ground Engineering,

Tagged Passions:contract

Englewood, Colorado in the amount of 370,000.00 for pavement data collection and

integration services to update pavement condition data for arterial, collector streets

Tagged Passions:streets and services

and some residential areas. (Staff Requests a Waiver of Reconsideration) STAFF

SOURCE: Tom McMinimee, Street Operations Manager, Public Works

Tagged Passions:streets, Public Works, public works, and manager

Council Member Gruber stated he supported the item but had concerns related to the City

Tagged Passions:council

being locked into a sole source contract indefinitely. He asked how the City would handle

Tagged Passions:contract

that concern moving forward.

Lynne Center, Principle Engineer, stated the City could re-advertise the testing contract,

Tagged Passions:contract and advertising

noting this company was the only company doing testing work at the time of the contract.

Tagged Passions:contract

Motion by Gruber, second by Berzins, to approve item 9e with a waiver of reconsideration.

Council Member Watson pointed out these types of longevity process contracts froze out many companies.

Tagged Passions:council and contract

Voting Aye: Mayor LeGare, Berzins, Gruber, Hiltz, Johnston, Lawson, Murillo, Roth, Watson

Tagged Passions:voting

f. Consideration to EXTEND A COMPETITIVELY BID CONTRACT with Fire Inspection

Tagged Passions:rfp, RFP, and contract

Services, LLC, Wheat Ridge, Colorado for Fire Protection Repair and Maintenance

Tagged Passions:services

Services in the not-to-exceed amount of 50,000.00 on an as needed basis through

Tagged Passions:services

June 30, 2020, B-4380. STAFF SOURCE: Lynne Center, Acting Deputy Director Street

Tagged Passions:streets

Operations, Public Works

Tagged Passions:Public Works and public works

Motion by Roth, second by Watson, to approve item 9f.

Voting Aye: Mayor LeGare, Berzins, Gruber, Hiltz, Johnston, Lawson, Murillo, Roth, Watson

Tagged Passions:voting

Final Ordinances

Tagged Passions:ordinance

g. 2019-15

Consideration of AN ORDINANCE FOR ADOPTION of the City Council of the City of

Tagged Passions:ordinance and council

Aurora, Colorado, rezoning 1047 acres more or less in the vicinity of 38th Avenue

Tagged Passions:zoning

and Tower Road, E-470 and I-70 from Master Planned Industrial Park (MPIP) And

Tagged Passions:streets, industrial, cell tower, Cell tower, and parks

Light Industrial District (M1) to E-470 Light Industrial/Flex Office subarea and

Tagged Passions:industrial

amending the zoning map accordingly (MAJESTIC COMMERCENTER REZONE) STAFF

Tagged Passions:zoning

SOURCE: Brandon Cammarata, Senior Planner, Planning Development Services

Tagged Passions:planning, development, services, and Development

Motion by Berzins, second by Roth, to approve item 9g.

Voting Aye: Berzins, Gruber, Hiltz, Johnston, Lawson, Murillo, Roth, Watson

Tagged Passions:voting

h. 2019-16

Consideration of AN ORDINANCE FOR ADOPTION of the City Council of the City of

Tagged Passions:ordinance and council

Aurora, Colorado, adding Section 94-44 of the City Code related to unlawful peeping.

STAFF SOURCE: Nancy Rodgers, Deputy City Attorney

Tagged Passions:legal

May 20, 2019 Council Meeting, Page 13

May 6, 2019 Page 5

The City Charter prescribes the Mayor may vote on resolutions and ordinances only to create or break a tie vote of Council Members present. The Mayor

Pro-Tem is always permitted to vote on all items.
Tagged Passions:ordinance and council

Motion by Hiltz, second by Gruber, to approve item 9h.

Council Member Hiltz noted this item was driven by a constituent and recommended citizens not hesitate to address their issues with City Council.

Tagged Passions:council

Voting Aye: Berzins, Gruber, Hiltz, Johnston, Lawson, Murillo, Roth, Watson

Tagged Passions:voting

10. RESOLUTIONS

a. R2019-22

Consideration to APPROVE A RESOLUTION of the City Council of the City of Aurora,

Tagged Passions:council

Colorado, approving the Amended Memorandum of Agreement between the City of

Aurora, Colorado, by and through its Utility Enterprise, and Buckley Air Force Base,

Tagged Passions:utility, Utility, and military

Colorado, to complete environmental studies and design of the East Tollgate Creek

Tagged Passions:environment

and Plains drainage. STAFF SOURCE: Kelley Neumann, Deputy Director, Planning and

Tagged Passions:planning and stormwater

Engineering

Motion by Gruber, second by Watson, to approve item 10a.

Voting Aye: Berzins, Gruber, Hiltz, Johnston, Lawson, Murillo, Roth, Watson

Tagged Passions:voting

b. R2019-23

Consideration to APPROVE A RESOLUTION of the City Council of the City of Aurora,

Tagged Passions:council

Colorado, to approve the Automatic and Mutual Aid Agreement with South

Tagged Passions:mutual aid

Metro/Cunningham Fire Rescue Authority. STAFF SOURCE: Commander Allen

Robnett, Fire

Motion by Watson, second by Roth, to approve item 10b.

Voting Aye: Gruber, Hiltz, Johnston, Lawson, Murillo, Roth, Watson

Tagged Passions:voting

Voting Nay: Berzins

Tagged Passions:voting

c. R2019-24

Consideration to APPROVE A RESOLUTION of the City Council of the City of Aurora,

Tagged Passions:council

Colorado, authorizing and approving Aurora, Colorado's participation in the Metro

Mortgage Assistance Plus Program, and authorizing the execution of the

Tagged Passions:program

Intergovernmental Delegation and Participation Agreement and other documents in

Tagged Passions:intergovernmental

connection therewith. STAFF SOURCE: Anita Burkhart, Manager of Community

Tagged Passions:manager

Development, Neighborhood Services

Tagged Passions:development, services, Development, and neighborhood

Motion by Watson, second by Berzins, to approve item 10c.

Council Member Lawson asked how individuals were notified about the program.

Tagged Passions:council and program

Anita Burkhart, Manager of Community Development, Neighborhood Services, stated it was

Tagged Passions:development, services, Development, manager, neighborhood, and community development

a Denver program so Denver did the marketing and Aurora, as a participant, would be

Tagged Passions:market and program

promoting it through the City s First Time Homebuyer Program.

Tagged Passions:program

Council Member Watson noted this was a Denver provided-program and the City did not have to provide any funding.

Tagged Passions:funding, council, and program

Ms. Burkhart concurred.

May 20, 2019 Council Meeting, Page 14

May 6, 2019 Page 6

The City Charter prescribes the Mayor may vote on resolutions and ordinances only to create or break a tie vote of Council Members present. The Mayor

Pro-Tem is always permitted to vote on all items.
Tagged Passions:ordinance and council

Voting Aye: Berzins, Gruber, Hiltz, Johnston, Lawson, Murillo, Roth, Watson

Tagged Passions:voting

11. ORDINANCES FOR INTRODUCTION

Tagged Passions:ordinance

a. 2019-17

Consideration of AN ORDINANCE FOR INTRODUCTION of the City Council of the City

Tagged Passions:ordinance and council

of Aurora, Colorado, appropriating sums of money in addition to those appropriated

in ordinance Nos. 2017-50, 2018-15, and 2018-63 for the 2018 fiscal year and

Tagged Passions:ordinance

Ordinance No. 2018-56 for the 2019 fiscal year. STAFF SOURCE: Jackie Ehmann,

Tagged Passions:ordinance

Budget Finance Program Manager, Finance

Tagged Passions:finance, budget, program, and manager

Motion by Roth, second by Gruber, to introduce item 11a.

Voting Aye: Berzins, Gruber, Hiltz, Johnston, Lawson, Murillo, Roth, Watson

Tagged Passions:voting

b. 2019-18

Consideration of AN ORDINANCE FOR INTRODUCTION of the City Council of the City

Tagged Passions:ordinance and council

of Aurora, Colorado, amending Sections 94-313 and 94-61 of the City Code related to

alcohol and glass bottles in public places or parks. STAFF SOURCE: Patricia Schuler,

Tagged Passions:alcohol and parks

Manager of Open Space Natural Resources Operation, Parks, Recreation Open

Tagged Passions:parks, manager, and recreation

Space

Motion by Roth, second by Lawson, to introduce item 11b.

Nancy Rodgers, Deputy City Attorney, stated the item was a result of the change in state law related to 3.2 liquor, noting this item would allow beer

and wine to be consumed in City parks as long as it was not in glass containers.
Tagged Passions:alcohol, legal, and parks

Voting Aye: Berzins, Gruber, Hiltz, Johnston, Lawson, Murillo, Roth, Watson

Tagged Passions:voting

12. RECONSIDERATIONS AND CALL-UPS

None

13. GENERAL BUSINESS

Tagged Passions:business

a. Consideration to appoint one (1) member to the Aurora Fox Arts Center Board. STAFF

Tagged Passions:appointments and arts

SOURCE: Stephen Ruger, City Clerk, General Management

Motion by Roth, second by Watson, to appoint Dawn Garibaldi to the Aurora Fox Arts Center board.

Tagged Passions:appointments and arts

Voting Aye: Mayor LeGare, Berzins, Gruber, Hiltz, Johnston, Lawson, Murillo, Roth, Watson

Tagged Passions:voting

b. Consideration to appoint one (1) member to the Career Service Commission.

Tagged Passions:boards and commissions and appointments

Motion by Berzins, second by Lawson, to appoint Steven Gallegos to the Career Service Commission.

Tagged Passions:boards and commissions and appointments

Voting Aye: Mayor LeGare, Berzins, Gruber, Hiltz, Johnston, Lawson, Murillo, Roth, Watson

Tagged Passions:voting

14. REPORTS

a. Report by the Mayor

May 20, 2019 Council Meeting, Page 15

May 6, 2019 Page 7

The City Charter prescribes the Mayor may vote on resolutions and ordinances only to create or break a tie vote of Council Members present. The Mayor

Pro-Tem is always permitted to vote on all items.
Tagged Passions:ordinance and council

Mayor LeGare noted his attendance at the recent Change of Command ceremony at Buckley AFB where Colonel Troy Endicott was promoted and moved onto the

National Security Council and Colonel Devin Pepper took up command. He welcomed Colonel Pepper and his family to Colorado and noted he looked forward to working with the Colonel.
Tagged Passions:council and security

b. Reports by Council

Tagged Passions:council

Council Member Murillo announced the Ward I Town Hall meeting was scheduled for

Tagged Passions:council

Thursday, May 23, 2019 at the Village Exchange Center where the County Assessor would

be present to discuss property values in Ward I. She discussed her attendance at the recent

Tagged Passions:property

Aurora Cinco De Mayo celebration held at Fletcher Plaza and the Second Chance Center

Gala.

Council Member Hiltz commended the Parks, Recreation Open Space Department (PROS)

Tagged Passions:recognition, council, parks, and recreation

on the success of the recent Food Truck Rodeo. She discussed her attendance at the

Tagged Passions:transportation and food trucks

Second Chance Center Gala, the Fire Academy graduation and a ride-along with Aurora Fire

Tagged Passions:graduation

and the Red Cross to install smoke detectors in a mobile home park. She encouraged those

Tagged Passions:parks

who needed the support to take advantage of the Fire Department s smoke alarm program and encouraged everyone to check their smoke alarm batteries

regularly.
Tagged Passions:fire departments and districts and program

Council Member Berzins announced the Ward III Town Hall meetings were scheduled for

Tagged Passions:council

Wednesday, May 15, 2019 at the City Caf in the Aurora Municipal Building at 6:30 p.m. and

Thursday, May 16, 2019 at the Aurora Hills Golf Course Tin Cup restaurant at 7:15 a.m.

Tagged Passions:restaurants and golf

She noted representatives from the City s Fence Program, the Civil Service Commission and the Aurora Police Department would be present.

Tagged Passions:boards and commissions, public safety, and program

Mayor Pro Tem Roth discussed his recent address of the Future Business Leaders of

Tagged Passions:business

America, Colorado Chapter, at their opening ceremony. He announced the Central

Recreation Center ribbon-cutting event was scheduled for Thursday, May 9, 2019, noting it

Tagged Passions:events and recreation

took a lot of hard work by staff and City Council to get to the finish line. He invited all those

Tagged Passions:council

interested in attending to the Ward V Town Hall meeting scheduled for Tuesday, May 21,

2019 at the Heather Gardens Clubhouse at 6:30 p.m.

Council Member Lawson discussed her attendance at the recent Adams County Mayors and

Tagged Passions:council

Commissioners Youth Awards ceremony where youth who have overcome adversity were

Tagged Passions:youth

recognized.

Tagged Passions:recognition

Council Member Johnston announced the State of the City address was scheduled for

Tagged Passions:council

Wednesday, May 8, 2019 at the Gaylord Rockies. She discussed her attendance at the

Clyde Miller K-8 school Career Day event. She expressed appreciation to the scouts who

Tagged Passions:events and education

attended the City Council meeting.

Council Member Watson noted the scouts were waiting for the next agenda item to make an

Tagged Passions:council

announcement, noting some of them were present to complete their Communication Badge.

Tagged Passions:communications and Communications

He stated his plan to announce new businesses coming to Aurora, noting the grand opening

Tagged Passions:business

of the Dutch Car Wash, located at Quincy Road and Parker Road.

Tagged Passions:streets

15. PUBLIC INVITED TO BE HEARD

Giovanni Pasina, Scout Troop 630, asked if there were any ongoing environmental issues

Tagged Passions:environment

in Aurora and if so, what the City planned to do to resolve them.

May 20, 2019 Council Meeting, Page 16

May 6, 2019 Page 8

The City Charter prescribes the Mayor may vote on resolutions and ordinances only to create or break a tie vote of Council Members present. The Mayor

Pro-Tem is always permitted to vote on all items.
Tagged Passions:ordinance and council

Mayor LeGare answered affirmatively, noting trash was a concern. He pointed out he has

discussed this issue in many classrooms in the City and he always asks the students to pick

Tagged Passions:students

up trash along their way home.

Victoria ***, Scout Troop 630, stated she was working on her rank advancement.

Ina Quesada, Scout Troop 630, expressed appreciation for the invitation to attend the

Council meeting.

Mayor LeGare expressed appreciation to the troop for their comments and attendance.

Council Member Watson noted the troop members aspired to be a fighter pilot, an astronaut

Tagged Passions:council

and a graphic designer.

Mayor LeGare encouraged them to continue to work hard, noting in doing so, they would

achieve their aspirations.

16. ADJOURNMENT

Mayor LeGare adjourned the regular meeting of City Council at 8:45 p.m.

Tagged Passions:council

_________________________________________ BOB LEGARE, MAYOR

ATTEST:

May 20, 2019 Council Meeting, Page 17

City of Aurora

Item : SS:

1st: 2nd:

9a

Council Agenda Commentary

Item Title:

Consideration to EXTEND A COMPETITIVELY BID CONTRACT with Keesen Landscape Management,

Tagged Passions:rfp, RFP, contract, and buildings and grounds

Inc., Englewood, Colorado in the not-to-exceed amount of 210,000.00 for Weed Mowing and Trash

Removal Services (Abatement Services) as required through March 31, 2020, B-4205.

Tagged Passions:services and abatement

Item Initiator: Baca, Lynn - Procurement Agent - General Management

Tagged Passions:purchasing

Staff Source: Hankins, Malcolm - Director Neighborhood Services - Neighborhood Services

Tagged Passions:services and neighborhood

City Manager/Deputy City Manager Signature: James Twombly

Tagged Passions:administrator and manager

Outside Speaker:

Council Goal: 2012: 1.0--Assure a safe community for people

Tagged Passions:council

ACTIONS(S) PROPOSED (Check all appropriate actions)

Approve Item as proposed at Study Session Approve Item with Waiver of Reconsideration

Approve Item and Move Forward to Regular Meeting

Approve Item as proposed at Regular Meeting

Information Only

HISTORY (Dates reviewed by City council, Policy Committees, Boards and Commissions, or Staff. Summarize pertinent comments. ATTACH MINUTES OF COUNCIL

MEETINGS, POLICY COMMITTEES AND BOARDS AND COMMISSIONS.)
Tagged Passions:council, boards and commissions, policy, and history

The initial year of the award was approved in the amount of 200,000.00 at the April 3, 2017 City

Council meeting, Agenda Item 9h.

The first option year of the award was approved in the amount of 200,000.00 at the March 5, 2018

City Council meeting, Agenda Item 9f.

ITEM SUMMARY (Brief description of item, discussion, key points, recommendations, etc.) Neighborhood Services has an ongoing need to provide weed

mowing and trash removal services
Tagged Passions:services and neighborhood

(abatement services) as required through March 31, 2020. This contract is very labor intensive as it

Tagged Passions:contract, services, and abatement

requires workers to mow weeds and grass and remove debris and refuse including large bulk items.

Staff contacted Keesen Landscape Management for their 2019/2020 pricing and Keesen's rates include

Tagged Passions:buildings and grounds and rates

an 11 increase for labor. This is the first increase the vendor has proposed since the contract was

Tagged Passions:contract

awarded in 2017. Given the Colorado minimum wage increased by 9.7 in 2018 and an additional

Tagged Passions:minimum wage

8.81 in 2019, the labor rates are reflective of current market conditions.

Tagged Passions:market and rates

This item is being presented before Council since the original bid solicitation produced less than three

Tagged Passions:rfp, RFP, council, and solicitation

(3) bids.

Tagged Passions:rfp and RFP

Based on the above, it is staff's recommendation to extend a competitively bid contract with Keesen

Tagged Passions:rfp, RFP, and contract

Landscape Management, Inc., Englewood, Colorado in the amount not-to-exceed 210,000.00 for

Tagged Passions:buildings and grounds

weed mowing and trash removal services (abatement services) as required through March 31, 2020.

Tagged Passions:services and abatement

May 20, 2019 Council Meeting, Page 18

This award represents the third and final year of a three year agreement.

QUESTIONS FOR COUNCIL

Tagged Passions:council

Does Council approve the extension of a competitively bid contract with Keesen Landscape

Tagged Passions:rfp, RFP, council, contract, and buildings and grounds

Management, Incorporated in the not-to-exceed amount of 210,000.00 for trash removal and weed

services (abatement services)?

Tagged Passions:services and abatement

LEGAL COMMENTS

Tagged Passions:legal

Purchase orders or contracts in any amount may be awarded without benefit of formal competitive

Tagged Passions:contract and purchasing

bidding when a vendor offers to extend an existing contract under the same conditions and at the

Tagged Passions:contract

same or lower price (adjusted for inflation), and such extension is in the best interests of the City (City

Code 2-674(2), and City Code Section 2-672(a)(4)). Purchase orders and contracts worth 50,000

Tagged Passions:contract and purchasing

or more not awarded pursuant to formal competitive bidding require City Council approval (City Code

Tagged Passions:council

2-672(a)(3)(b)). (Lathers)

Dan Brotzman

PUBLIC FINANCIAL IMPACT (If Yes, EXPLAIN)

Tagged Passions:finance

Yes No

Funding for this contract will come from the Abatement org in an amount not-to-exceed 210,000.00.

Tagged Passions:funding, contract, and abatement

PRIVATE FISCAL IMPACT (If Significant or Nominal, EXPLAIN)

Not Applicable

Significant Nominal

N/A

EXHIBITS ATTACHED:

Keesen 2017 Minutes.pdf

Keesen 2018 Minutes.pdf

May 20, 2019 Council Meeting, Page 19

May 20, 2019 Council Meeting, Page 20

May 20, 2019 Council Meeting, Page 21

May 20, 2019 Council Meeting, Page 22

City of Aurora

Item : SS:

1st: 2nd:

9b

Council Agenda Commentary

Item Title:

Consideration to AWARD A COMPETITIVELY BID CONTRACT to Revolution Foods, Commerce City,

Tagged Passions:rfp, RFP, and contract

Colorado in the amount of 105,000.00 for providing food vendor services for the 2019 Summer Food

Tagged Passions:services

Program, B-4413.

Tagged Passions:program

Item Initiator: Baca, Lynn - Procurement Agent - General Management

Tagged Passions:purchasing

Staff Source: Bailey, Keith - Acting Manager Of Recreation - Parks, Recreation Open Space

Tagged Passions:parks, manager, and recreation

City Manager/Deputy City Manager Signature: James Twombly

Tagged Passions:administrator and manager

Outside Speaker:

Council Goal: 2012: 2.4--Work with our partners to ensure that every child and young person in Aurora have access to fundamental resources

Tagged Passions:council

ACTIONS(S) PROPOSED (Check all appropriate actions)

Approve Item as proposed at Study Session Approve Item with Waiver of Reconsideration

Approve Item and Move Forward to Regular Meeting

Approve Item as proposed at Regular Meeting

Information Only

HISTORY (Dates reviewed by City council, Policy Committees, Boards and Commissions, or Staff. Summarize pertinent comments. ATTACH MINUTES OF COUNCIL

MEETINGS, POLICY COMMITTEES AND BOARDS AND COMMISSIONS.)
Tagged Passions:council, boards and commissions, policy, and history

The initial year of this award in the amount of 93,000.00 was approved at the May 7, 2018 City

Council meeting, Agenda Item 9i.

ITEM SUMMARY (Brief description of item, discussion, key points, recommendations, etc.) Parks, Recreation and Open Space Department has a need for a

food service provider for itemized hot
Tagged Passions:parks and recreation

and cold lunches and snacks for the Summer Food Program.

Tagged Passions:program

Revolution Foods is proposing the following rates for the 2019 Summer Food Program:

Tagged Passions:program and rates

3.45 per each Full and Fresh meal

3.03 per each Grab Go meal

0.88 per each snack

The unit pricing for meals and snacks increased this year over last year. The average increase is 5.7

over the 2018 Summer Food Program pricing. The March 2019 Consumer Price Index reflects an

Tagged Passions:program

increase of 5.2 for motor fuel and an increase of 8.1 for fresh vegetables; therefore, the vendor's

pricing is considered to be fair and reasonable. This extension represents the second year of a

potential three-year agreement.

This item is coming before council since the original bid solicitation resulted in less than three (3) bids

Tagged Passions:rfp, RFP, council, and solicitation

and the contract is greater than 50,000.00.

Tagged Passions:contract

May 20, 2019 Council Meeting, Page 23

Based on the above, staff recommends extending the competitively bid contract with Revolution Foods

Tagged Passions:rfp, RFP, and contract

in the amount not-to-exceed 105,000.00 for food services for the 2019 Summer Food Program.

Tagged Passions:services, program, and food services

The 2019 locations for the Summer Food Program include:

Tagged Passions:program

Expo Recreation Center

Tagged Passions:recreation

Hoffman Library

Tagged Passions:library

MLK Jr. Library

Tagged Passions:library

Central Library

Tagged Passions:library

Moorhead Recreation Center

Tagged Passions:recreation

Meadowood Recreation Center

Tagged Passions:recreation

Del Mar Park

Tagged Passions:parks

Parklane Park

Tagged Passions:parks

Utah Pool

Central Recreation Center

Tagged Passions:recreation

Village Green Park

Tagged Passions:parks

QUESTIONS FOR COUNCIL

Tagged Passions:council

Does City Council approve the award to Revolution Foods in the amount of 105,000.00 for the

Tagged Passions:council

Summer Food Program?

Tagged Passions:program

LEGAL COMMENTS

Tagged Passions:legal

Purchase orders or contracts in any amount may be awarded without benefit of formal competitive

Tagged Passions:contract and purchasing

bidding when a vendor offers to extend an existing contract under the same conditions and at the

Tagged Passions:contract

same or lower price (adjusted for inflation), and such extension is in the best interests of the City (City

Code 2-674(2), and City Code Section 2-672(a)(4)). Purchase orders and contracts worth 50,000

Tagged Passions:contract and purchasing

or more not awarded pursuant to formal competitive bidding require City Council approval (City Code

Tagged Passions:council

2-672(a)(3)(b)). (Lathers).

Dan Brotzman

PUBLIC FINANCIAL IMPACT (If Yes, EXPLAIN)

Tagged Passions:finance

Yes No

Funding for this program will come from Nutrition and Professional Services in the amount of

Tagged Passions:funding, services, program, and nutrition

105,000.00. This amount will be reimbursed by the State of Colorado Department of Education

Tagged Passions:education

through the federal USDA Summer Food Service program.

Tagged Passions:program

ORG USED: Nutrition

Tagged Passions:nutrition

PRIVATE FISCAL IMPACT (If Significant or Nominal, EXPLAIN)

Not

Applicable Significant Nominal

N/A

EXHIBITS ATTACHED:

Minutes Revolution Food.pdf

May 20, 2019 Council Meeting, Page 24

May 20, 2019 Council Meeting, Page 25


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