CA - Los Angeles: BOARD OF PUBLIC WORKS

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BOARD OF PUBLIC WORKS

AGENDA BOARD OF PUBLIC WORKS WEDNESDAY, JUNE 19, 2019

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10:00 AM Edward R. Roybal BPW Session Room Room 350 City Hall 200 North Spring Street Los Angeles, California 90012

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Members: Kevin James, President Cecilia Cabello, Vice President Dr. Michael R. Davis, Pres. Pro-Tem Aura Garcia Jessica Caloza

(Dr. Fernando Campos, Executive Officer 213-978-0261) Click here for the entire agenda packet / documents

Agenda, related board reports and attachments are available on-line at the BPW website at: http://bpw.lacity.org/ or via link below.

BPW meetings can be listened to by dialing: 213-621-CITY (Metro), 818-904-9450 (Valley), 310-471-CITY (Westside), 310-547-CITY (San Pedro Area); or

Live audio on-line at https://www.lacity.org/your-government/departments- commissions/boards-and-commissions/board-public-works-meetings
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As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability

and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services and activities. Assistive listening devices are available at the meeting; upon advance notice, other accommodations, such as sign language interpretation, and translation services can be provided. Contact the Executive Officer's office at 213-978-0262. TDD available at 213-978-2310.
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Written material supporting agenda items can be reviewed prior to each Board meeting at the public counter, 200 North Spring Street Room 355, between

the hours of 8:00 a.m. and 4:00 p.m.
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Board of Public Works Meeting - June 19, 2019 - PAGE 1

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PUBLIC INPUT AT BOARD MEETINGS:

An opportunity for the public to address the Board on public interest items will be provided for up to two (2) minutes per person for a cumulative

total of twenty (20) minutes. Testimony shall be limited in content to matters which are within the subject matter jurisdiction of the Board. The Board may not take any action on matters discussed during the Public Comment period.

The Board will also provide an opportunity for the public to address the Board on agenda items before or during consideration of the item for up to

two (2) minutes per person for a cumulative total of up to ten (10) minutes.

Members of the public who wish to speak under Public Comments or on any agenda item are required to submit a speaker card to the Executive Officer

prior to the time the item is announced by the Chair for each item they wish to address. Speaker cards are available at the back of the Board Hearing Room. Failure to submit the speaker card in a timely manner may preclude a member of the public from speaking during the subject comment period.

VOTING AND DISPOSITION OF ITEMS - Items require a majority vote of the entire membership of the Board (3 votes) for approval.

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Any member of the Board may move to reconsider any vote on any item on the agenda, except to adjourn, suspend the Rules, or where an intervening

event has deprived the Board of jurisdiction, providing that said member originally voted on the prevailing side of the item. The motion to reconsider shall only be in order once during the meeting, and once during the next regular meeting. The member requesting reconsideration shall identify for all members present the Agenda number, meeting date and subject matter previously voted upon. A motion to reconsider is not debatable and shall require an affirmative vote of three members of the Board.
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The Board rules provide that all items adopted by the Board will not be distributed or presented to the Mayor, or other designated office, until the

adjournment of the regular Board meeting following the date of the Board action. A motion to send an item forthwith , if adopted by three (3) votes, suspends these rules and requires the Board Secretariat to forward the matter to the Mayor, or other office, without delay.

Board of Public Works Meeting - June 19, 2019 - PAGE 2

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PUBLIC COMMENTS: Board will hear public testimony on non-agenda items under the Board's Jurisdiction NEIGHBORHOOD COUNCIL COMMENTS

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Discussion with Neighborhood Council representatives on Neighborhood Council Resolutions or Community Impact Statements filed with the City Clerk

which relate to any agenda item listed or being considered on this agenda for the Board of Public Works (LAAC 22.819, Ordinance 184243).
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APPROVAL OF THE MINUTES FROM

FRIDAY, MAY 10, 2019

COMMENDATORY RESOLUTIONS, INTRODUCTIONS AND PRESENTATIONS

AGENDA ITEMS

JOINT REPORT(S) BPW-2019-0495 (1) BCA + BOE

CD 3 CONTRACT ACCEPTANCE - VANOWEN STREET BRIDGE WIDENING OVER BULL CREEK, BRIDGE NO. 53C-1361

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Recommending the Board:

1. ACCEPT this contract.

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2. ASSESS Hypa Engineering, Inc. (Hypa) with a penalty in the amount of 8,070.00 for the unauthorized subcontractor substitution of one (1)

bid-listed DBE subcontractor.
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3. INSTRUCT the Director, Office of Accounting, to disencumber the recommended City penalty in the amount of 8,070.00 from the project to be retained

by the City.
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(W.O. E700025F; Federal Project No. BHLS-5006[217])

MOTION(S) BPW-2019-0496 (2)

Board of Public Works Meeting - June 19, 2019 - PAGE 3

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AFE - SOUTHERN CALIFORNIA COASTAL WATER RESEARCH PROJECT (SCCWRP)

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Bureau of Sanitation and Office of Accounting request Board approval and execution of Authority for Expenditure in the amount of 228,400 to SCCWRP

for the LA River In-stream Flow Study. SCCWRP has extensive experience in providing and managing specialized and expert scientific research, analysis, and advanced conceptual modeling. SCCWRP will bring its analyses, opinions and regional perspective to study as an independent third party. Thus SCCWRP is uniquely capable and qualified to perform the specialized analyses required for the LA River In-stream Flow Study.
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(AE 19760521M)

ADMINISTRATIVE ITEM(S) BPW-2019-0497 (3)

The Mayor has approved and authorized the Board of Public Works on behalf of the Bureau of Sanitation to execute a Memorandum of Agreement between

the City of Los Angeles and seven participating public agencies for the administration and cost sharing of implementation of the Coordinated Integrated Monitoring Plan and administrative requirements of the Enhanced Watershed Management Program for the Ballona Creek Watershed from the date of execution to June 30, 2023, and at a cost not- to-exceed 4,919.002.
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BPW-2019-0498 (4)

The Mayor has authorized the Board of Public Works on behalf of the Bureau of Sanitation to execute a Memorandum of Agreement between the City of Los

Angeles and the Los Angeles County Flood Control District for the administration and cost sharing of implementation of the Watershed Management Program and the Coordinated Integrated Monitoring Program for the Santa Monica Bay Watershed Jurisdiction 7 from the date of execution to June 30, 2023, and at a cost not-to-exceed 1,130.249.
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BPW - June 19, 2019

*** END ***

Board of Public Works Meeting - June 19, 2019 - PAGE 4

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BPW Meeting - Item (1)

BPW-2019-0495

CD 3

CONTRACT ACCEPTANCE - VANOWEN STREET BRIDGE WIDENING OVER BULL CREEK, BRIDGE NO. 53C-1361

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Recommending the Board:

1. ACCEPT this contract.

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2. ASSESS Hypa Engineering, Inc. (Hypa) with a penalty in the amount of 8,070.00 for the unauthorized subcontractor substitution of one (1)

bid-listed DBE subcontractor.
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3. INSTRUCT the Director, Office of Accounting, to disencumber the recommended City penalty in the amount of 8,070.00 from the project to be retained

by the City.
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(W.O. E700025F; Federal Project No. BHLS-5006[217])

ATTACHMENTS: Description BCA BOE 1 BCA BOE 1 TR 1

Board of Public Works Meeting - June 19, 2019 - PAGE 5

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DEPARTMENT OF PUBLIC WORKS

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BUREAU OF CONTRACT ADMINISTRATION REPORT NO. f June 19, 2019

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CONTRACTOR SPECIAL RECOGNITION PROGRAM

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RECOMMENDATION

Implement the Contractor Special Recognition Program as discussed in this Report as Board Policy.

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TRANSMITTAL

1. Contractor Special Recognition Scorecard

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DISCUSSION

In order to recognize outstanding performance by Prime Construction Contractors on Public Works projects on a contract by contract basis, the Bureau

of Contract Administration is proposing implementation of a Contractor Special Recognition Program. Prime Contractors with a positive record in areas of quality, compliance, and opportunity (Transmittal No. 1) may earn a Bronze, Silver, or Gold rating, or a Platinum rating for similar performance on projects with a Project Labor Agreement project. Contractors that consistently achieve high ratings across multiple contracts may be recognized annually by the Board of Public Works.
Tagged Passions:recognition, construction, contract, program, performance, Public Works, public works, and compliance

The Contractor Special Recognition Program is intended to both motivate and inspire as well as recognize those Contractors that routinely strive to

do more than the bare minimum necessary to complete the project. A Contractor striving to earn a Gold or Platinum rating may be more diligent with regards to ensuring they maintain a safe worksite, may strive to consistently produce high quality work, may ensure their Subcontractors are educated with respect to prevailing wage requirements and apprenticeship utilization.
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Therefore, staff recommends the Board of Public Works implement the Contractor Special Recognition Program.

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ADMINISTRATIVE RECONSIDERATION

Within five (5) days of being informed by the Bureau of Contract Administration of its Contractor Special Recognition Program score, a contractor may

request administrative reconsideration. Contractors should make this request in writing to the Bureau of Contract Administration, Inspector of Public Works.
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As part of this reconsideration, the contractor will have the opportunity to provide written

Board of Public Works Meeting - June 19, 2019 - PAGE 6

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ReportNo. J Page2

documentation or argument concerning their score. The Bureau of Contract Administration, Inspector of Public Works will send the contractor a written

decision on reconsideration, explaining the basis for the contractor's final score. The result of the reconsideration process is not administratively appealable to the Board of Public Works.
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Report prepared by:

L. McGlinchey

Lynda McGlinchey Certification, Outreach, Regulations and, Enforcement Section Bureau of Contract Administration 213-847-2676

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LM:lg T,OCC,L,Clerical,File Contractor Special Recognition Board Report

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Board of Public Works Meeting - June 19, 2019 - PAGE 7

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Board of Public Works Meeting - June 19, 2019 - PAGE 8

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BPW Meeting - Item (2)

BPW-2019-0496

AFE - SOUTHERN CALIFORNIA COASTAL WATER RESEARCH PROJECT (SCCWRP)

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Bureau of Sanitation and Office of Accounting request Board approval and execution of Authority for Expenditure in the amount of 228,400 to SCCWRP

for the LA River In-stream Flow Study. SCCWRP has extensive experience in providing and managing specialized and expert scientific research, analysis, and advanced conceptual modeling. SCCWRP will bring its analyses, opinions and regional perspective to study as an independent third party. Thus SCCWRP is uniquely capable and qualified to perform the specialized analyses required for the LA River In-stream Flow Study.
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(AE 19760521M)

ATTACHMENTS: Description REPORT

Board of Public Works Meeting - June 19, 2019 - PAGE 9

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Department of Public Works Transmittal of Authority for Expenditure Document for

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Approval by the Board

Date: June 10, 2019

To: Fernando Campos, Executive Officer Board of Public Works

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From: BPW-Office of Accounting For - Bureau of Sanitation

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Re: Authority for Expenditure Number: AE 19760521M 228,400.00

The Department's procedures require that the attached Authority for Expenditure be approved by the Board of Public Works.

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Please schedule it on the Board agenda for next meeting.

After approval by the Board, please transmit it to a Commissioner for approval as Head of Department. The approved document should then be returned

to the Office of Accounting for further processing. Please contact the following person for pick-up.

OOA Attn: Aye Khaing

Email: Aye.Khaing@lacity.org or (213) 978 2863

Room 924, City Hall

For additional information on this AE if needed, please call DEBORAH PEOPLES (213) 485- 2696

Board of Public Works Meeting - June 19, 2019 - PAGE 10

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FORM GEN. 32 (R.5/18)

Dept. PW/LASAN

CITY OF LOS ANGELES

AUTHORITY FOR EXPENDITURE

DOC CODE DOC DEPT. CD. I DOCUMENJ ID. DOC. DATE ACCTG. PERIOD BUDGEH.<. I TYPE F .Y. I AUTHORITY ,,,, M M D D Y Y p p y y y y GAEAE 50 AE 19 760521M

02/20/19 19

ACTION EVENT VENDOR CODE / SS OR IRS ID NO. COMMENTS 07 NO. DOCUMENT TOTAL IZJ ORIG. ENTRY (E) TYPE 228,400.00 ./ D ADJUSTMENT (M) PRAE 100007107

666666666 TO: (NAME AND ADDRESS) SOUTHERN CALIFORNIA COASTAL WATER RESEARCH PROJECT (S/C RP) 3535 Harbor Blvd. S. 110 Costa Mesa, CA 92626
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Contact: BRYAN NECE (714) 755-3201 LINE NO. FUND DEPT. APPR. UNIT

NL 760/ 50 , 50RX82

PLEASE FURNISH TO THE CITY OF LOS ANGELES, CARE OF (GIVE ADDRESS)

LA SANITATION AND ENVIRONMENT REGULATORY AFFAIRS DIVISION 1149 South Broadway, 10th Floor Los Angeles, CA 90015

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Contact: VADYM VASYLENKO (213) 847-5029, MS 177 ESCRIPTION /

LA River In-stream Flow Study1' AMOUNT

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228,400.00 1/0

QUANTITY 1/D U.O.M. UNIT PROJECT ACTIVITY WORK ORDER TASK S/TASK CHANGE ORDER FUNCTION

82023000 TTT TTT

i LINE NO. FUND DEPT. APPR. UNIT OBJECT DESCRIPTION AMOUNT 1/0

QUANTITY 1/D U.O.M. UNIT PROJECT ACTIVITY WORK ORDER TASK S/TASK CHANGE ORDER FUNCTION

FOR: ,..\< :) -.\0, f> it 6, . r. :-;t'_f_ _,;...L>_.,f he encumbrance of funds to pay to SCCWRP for the LA River ln-stream,Flow S y. SCCWRP\ pp

Jd'by' ttie ';:n a.
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California State Water Resources Control Board (CSWRCB) to conduct'the LA River In-stream Flow Study. SCCWRP is a leading envj onmental research

institute that employs sound interdisciplinary approaches)<) develop a scientific foundation for informed water quality management in Southern California. SCCWRP has extensive ex1:forience in providing and map.aging specialized and expert scientific research, analysis, and advanced conceptual modeling. SCCWRP will also bring its' analyses, I opinions, and regional perspective to the study as an independent third party. Thus, SCCWRP is uniquely capable and qualified
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perform the specialized analyses required for the LA River In-stream Flow Study.

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1=:\ - fe- C;1(_ d..- 2 - 2..I- r Hassan Rad, Division Manager Date

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3/1'2,/\0 Briefing Date

// Service Period: 02/20/19-'66/30/19

TO THE OFFICE OF THE CONTROLLER: ORIGINAUADJUSTED AUTH. TOTAL

PURSUANT TO PROVISIONS OF THE CITY CHARTER AND TO THE ANNUAL DEPARTMENTAL BUDGET APPROPRIATIONS OR OF APPROPRIATIONS MADE SUBSEQUENT TO THE BUDGET.

THIS IS AUTHORITY TO ISSUE A DEMAND ON THE FUND AND DEPARTMENT DESCRIBED ABOVE.
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' BUREAU OR DIVISION I Enrique C. Zaldivar, Director and

CONTRACT OR OFFER NO. (STRIKE OUT ONE)

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HEAD OF DEPARTMENT

Board of Public Works

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228,400.00 ,

CITY ATTORNEY APPROVAL OF AFE OVER 5,000 Adena M. Hopenstand, Deputy City Atty IV

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R 1\D THIS CAREFULLY: THIS A.F.E. MUST BE APPROVED FOR FUNDS BY THE CITY CONTROLLER BEFORE SERVICE IS RENDERED. THIS FORM SHALL NOT BE USED FOR THE

PURCHASE OF MATERIALS. SUPPLIES OR RENTAL OF EQUIPMENT. INVOICES IN DUPLICATE MUST BE FORWARDED TO THE DEPARTMENT TO WHICH SERVICES WERE RENDERED.
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(1) DOCUMENT NUMBER, NAME AND ADDRESS OF DEPARTMENT MUST APPEAR ON ALL INVOICES. (2) IN CASE OF A DELAY IN PAYMENT OF INVOICE BEYOND 30 DAYS

FOLLOWING THE DATE OF INVOICE, PLEASE NOTIFY

THE CONTROLLER IN WRITING GIVING REFERENCE TO A.F.E. NUMBER, AND STATE TO WHAT DEPARTMENT SERVICE RENDERED.

DATE

Print Board of Public Works Meeting - June 19, 2019 - PAGE 11

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LETTER OF AGREEMENT between

SOUTHER. CALIFOR..l'\HA COASTAL WATER RESEARCH PROJECT and

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CITY OF LOS ANGELES BURJ:AU OF SAi. ITATION for

LOS ANGELES RIVER IN-STREAJ.'1 FLOW CRITERIA: TECHNICAL STUDY

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WHEREAS, the State Water Resources Control Board (SWRCB), the Angeles Regional Water Quality Control Board (Regional Board), the City of Los Angeles

(City), and various agencies of the Los Angeles (County) the approach for needs proposals water conservation, water capture, diversion, and/or reuse; and
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WHEREAS, t1ow in the LA River consists mostly of discharges from wastewater reclamation plants and urban runoff during dry weather; and

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WHEREAS, current and proposed future projects encompass, are not limited

the of which

Board of Public Works Meeting - June 19, 2019 - PAGE 12

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WHEREAS, based on an in-depth analysis, the University of California, Los Angeles' Insti_tute of the Environment and Sustainability concluded there

would be no flow into the LA River during the dry season if all of the currently known projects are implemented; and
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WHEREAS, there are procedural concerns for the equitable allocation of permission to reduce discharges. There is no establis ed protocol for

determining allocation of flow requirements when there are multiple dischargers or water users on a single water body such as the LA River; and
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WHEREAS, SWRCB held a workshop to gain information in order to analyze and better understand the cumulative flow effects that could result from

various projects on the LA River and the need to balance the different beneficial uses of the 'LA River. There was a consensus to have a comprehensive environmental study of the LA River to determine the possible future impacts water recycling projects may have on beneficial uses; and
Tagged Passions:utility, Utility, water, environment, watershed, and recycling

WHEREAS, a series of scoping meetings with SWRCB, the Regional Board City and County agencies, land conservancies, and the Southern California

Coastal Water Research Project (SCCWRP , among others were held to develop an-approach to help address the technical and procedural challenges associated with defining environmental flow targets for the LA Rive_r; and
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WHEREAS, the City supports the development of a framework for reducing flows to the LA River; and

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EREAS, the Vendor, SCCWRP, is a leading environmental research institute that toys sound interdisciplinary approaches to develop a scientific

foundation for informed
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er quality management in Southern California; and

WHEREAS, this Letter of Agreement (LOA) is being used by the City of Los Angeles Bureau of Sanitation BOS) to procure the services of SCCWRP to

conduct the Los Angeles River In-stream Flow Criteria: Technical Study (LA River In-stream Flow Study); and
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WHEREAS, .SCCWRP possesses the required expertise, equipment, and ability to complete the tasks required for the LA River In-stream Flow Study; and

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WHEREAS, SWRCB has separately contracted with SCCWRP for work related to the LA River In-stream Flow Study such that SCCWRP is the sole entity

available to conduct the study; and
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t; \S 0.o\M r e.C'5 o ;'.,l_ . Q_\ x:a Lo \ d 'er ' a2-ofl4

Board of Public Works Meeting - June 19, 2019 - PAGE 13

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WHEREAS, SCCWRP's services are deemed to be vital to m t the City's commitment to protecting the public health and environment, maintaining safe work

environments, and efficient operations; and
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WHEREAS, SCCWRP will provide a unique and technical service for a temporary duration, for which the use of competitive bidding for such services is

not practical or advantageous, nor reasonably practicable or compatible with the City's interests. Thus, per Los Angeles City Charter section 37l(e)(2) and section 372, this LOA -is exempt from competitive bidding and competitive proposal; and
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WHEREAS, by affixing their signature to this LOA, SCCWRP agrees to adhere to tlie Non- Discrimination, Equal Employment Practices of the City of Los

Angeles Los Angeles Administrative Code section 10. .3).
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NOW, THEREFORE, in consideration of the.foregoing and of the benefits that will accrue to . the parties hereto in carrying out the terms and

conditions of this LOA, it is understood and agreed by and between the parties hereto as follows:

Term of Agreement: ' / / :

The term of this LOA shall cover services for a two-year period, beginning on the date of execution of this LOA, and apy additional time as may be

necessary to. close out activities, provided that said term is subject to the provisions of this LOA. Performance shall not commence until SCCWRP has obtained the City's approval of required documents described in this LOA, a d is in receipt of those and/or other documents as described in this LOA.
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The City shall have the right to terminate this LOA prior to the end of the term of this LOA for any reas(?n, including but not limited to the

violation of local, state, and federal laws and/or City's lobbying polici and/or advertising.
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Statement of Work to be Provided by the Vendor: ' .

The LA River lo-stream Flow Study has two overarching goals: I) to develop technical tools that quantify e relationship, between various alternative

flow regimes (which may include seasonal or annual needs for flow, such as presence and depth of pools, temperature, or .flow timing, duration, frequency, or magnitude) and the extent to which ' beneficial uses are achieved; and 2) to engage multiple affected parties in application of these too inform and solicit input about appropriate flow.Jleeds in the LA River. The ultimate out9J,R1e of the study is to provide technically sound recommendations and alternatives to SWRCB and Regional Board for consideration and implementation of flow objectives./
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Board of Public Works Meeting - June 19, 2019 - PAGE 14

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The following scope of work is the result of the scoping meetings and provides a science- informed approach for assessing flow needs and evaluating

future 1211 petitions and other proposals for water capture, diversion, and/or reuse that have the potential to impact the LA River. The following activities will be completed or led by SCCWRP (see Attachment 1 - Activities, Associated Tasks, and Not-to-Exceed Costs):
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Activity l: Stakeholder and Technical Advisory Group Coordination Activity 2: Non-aquatic Life Beneficial Use Assessments Activity 3: Aquatic Life

Beneficial Use Assessments Activity 4: Applying California Environmental Flows Framework (CEFF) and
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Evaluating Management Scenarios Activity 5: Adaptive Monitoring and Management Plan Activity 6: Summarizing Results/Reporting

Should SCCWRP determine a need to alter the services described herein, a request mus be submitted to the City in writing. SCCWRP shall ,not alter

such services without the City's written approval.
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Terms of Compensation:

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The total cost of the LA River In-stream Flow Study is not to exceed 1,163,600. 1Jte total cost for BOS per th7is LOA is 456,800, which will be paid

over a two-year..,i,eriod at 228,400 each year. The total cost will be shared by BOS, the Los Angeles Department of Water and Power (LADWP), the Los Angeles County Department of Public Works (LACDWP), and the Sanitation Districts of Los Angeles_ County (LACSD). The not-to-exceed allocations of the total cost are as follows:
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Not-to-Exceed Allocations of Total Cost of J:,A River In-st in Flow Study Agency Yearl ,, Year2 Total

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BOS 228,400 J' 228,400 456,800 LADWP 228,400 228,400 ' 456,800

LACDPW 100,000 100,000 200,000 LACSD 25,000 25,000 50,000 Total 581,800 581,800 1,163,600

Supporting documentation for all labor, expenses, and material charges billed must accompany invoices s';lbmitte for payment.

SCCWRP shall submit invoices to the following:

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Board of Public Works Meeting - June 19, 2019 - PAGE 15

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City of Los Angeles - BOS Attention: Hassan Rad, Divisipn Manager Regulatory Affairs Division 1149 South Broadway, 101h Floor Los Angeles, CA 90015

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The reimbursement for expenses incurred in the perfonnance or -this LOA shall be made only upon acceptance by the City of SCCWR.P's invoice and

supporting documentation. Payments to the Contractor may be unilaterally withheld or reduced by the City (f SCCWRP fails to comply with the provisions of this LOA.

Standard Provisions:

SCCWRP agrees to comply with the provisions outlined in the City's Standard Provisions for City Contracts (Rev. I 0/17), which are incorporated

herein by reference. SCCWRP is responsible for completing and submitting all attendant documentation as requested by the City. In the even( of an inconsistency between any of the provisions of this LOA and or attachments, the inconsistency shall be resolved by giving precedence in the following order:
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I. Paragraphs set forth in this LOA; 2. Standard Provisions for City Personal Services Contracts.

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Applicable Law, Interpretation and Enforcement:

Each party's perfonnance hereunder shall comply with all applicable laws of the United States of America, the State of California, and the City. This

LOA shall be enforced and interpreted under the laws of the State of California and the City.

If any part, tenn or provision of this LOA shall be held void, illegal, unenforceable, or in conflict with any law of a federal, state, or local

government having jurisdiction over this LOA, the validity of the remaining portions of provisions shall not be affected thereby.

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Board of Public Works Meeting - June 19, 2019 - PAGE 16

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Signature Page:

In witness whereof, the City of Los Angeles Bureau of Sanitation and the Southern California Coastal Water Research Project have caused this Letter

of Agreement to be executed by their duly authorized representatives:
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For: Southern C omia Coastal Water Research Project By: ----,,tc--------=::: lo--- Name: Dr. Stephen Weisberg Title: Executive D :ctoy' Date: i/lf_7

flf
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For: CITY OF LOS ANGELES

By: IL rfl Name QUE C. ZALDIVAR, P.E. Title: Director and General Manager Department: Bureau of Sanitation Date: S 1...0,,, ( 0)

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For': CITY OF LOS ANGELES By: -------------Name:

Title: Commissioner Department: Board of Public Works Date: ____________

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For: CITY OF LOS ANGELES By: ____________ _ Name: Title: Commissioner Department: Board of Public Works Date:

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-------------

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Board of Public Works Meeting - June 19, 2019 - PAGE 17

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APPROVED AS TO FORM AND LEGALITY:

MIC -----r By:..::::::::'.::::::: :: 42 ,: :::::: Name: ADENA M. HOPENST ND Title: Deputy City Attorney Dep.artme9.r CITI,A TTORNEY Date: fL2 3 ..L f

I I
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Board of Public Works Meeting - June 19, 2019 - PAGE 18

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Activities, Associated Tasks, and Not-to-Exceed Costs

3A Assess hydrologic baseline condition 38 Identify priority ecological endpoints 3C Determine flow ecology relationships for stream endpoints 3D

Determine flow ecology relationships for marsh and estuary endpoints

4A Update hydrologic modeling 48 Analyze tolerances to flow modifications 4C Analyze wastewater reuse scenarios 4D Evaluate storm water management

scenarios 4E Evaluate groundwater interaction scenarios 4F Evaluate habitat restoration effects 40 Evaluate flow alteration effects on tidal portion of LA River 4H Establish recommended flow criteria
Tagged Passions:sewer, utility, Utility, water, watershed, and stormwater

Attachment 1

20,000 20,000 20,000

155,000

262,650

72,100 66,950 70,000

267,800 32,500

* The total cost for BOS per this LOA is 456,800, which will be paid over a two-year period at 228,400 each year.../

Activity Descriptions

Activity 1: Stakeholder and Technical Advisory Group Coordination. Development of both the technical approach and implementation strategy will be

informed by a robust stakeholder coordination process. The project will be coordinated through two advisory
Tagged Passions:strategic, development, and Development

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Tagged Passions:Public Works and public works

workgroups; a technical advisory group will be regularly consulted to help guide the analytical approach, and a stakeholder advisory group will

provide input on decisions regarding the beneficial uses analyzed, the biological communities focused on, and implementation approaches considered. A series of meetings or workshops will be held with key stakeholders to solicit their input and participation in the overall process and in defining desired outcomes. Stakeholders may include other regulatory agencies, discharger agencies, other public or private entities, or non-governmental organizations. SWRCB and Regional Board staff will oversee the stakeholder process. Under this task, the technical team will provide summary materials on the project process and products that can support the stakeholder process and will participate in the stakeholder workgroup meetings to help answer technical questions and respond to suggestions.
Tagged Passions:regulation and materials

SCCWRP (technical team) will lead the technical workgroup. This will include providing materials for review and facilitating discussion among the

technical workgroup that will serve to provide technical review of analytical approaches and draft products.
Tagged Passions:materials

Deliverables: Agendas, presentation materials, and meeting summaries for the technical and stakeholder advisory workgroups

Tagged Passions:materials

Activity 2: Non-aquatic Life Beneficial Use Assessments. The LA River supports a suite of non-aquatic life beneficial uses, such as recreation,

fishing and kayaking. Existing information will be compiled on these uses and the hydrological needs necessary for their support.
Tagged Passions:watershed, boating, and recreation

Task 2A: Characterize non-aquatic life uses. The goal of this task is to identify the prevalence of non-aquatic life uses, such as recreation and

fishing, in various reaches of the LA River. A preliminary set of current and potential uses will be developed by the project team and vetted through the stakeholder advisory workgroup. The goal of this task is not to define the beneficial uses but to summarize activities that occur ( or could occur in the future) associated with each use in each reach of the river. The uses will be related to specific indicators to determine the basis for potential flow criteria.
Tagged Passions:watershed and recreation

Deliverables: Map of specific non-aquatic life uses and associated indicators by reach of the LA River

Tagged Passions:watershed

Task 2B: Determine flow-use relationships for priority beneficial 'uses. A conceptual assessment approach will be developed for each beneficial use

that allows changes in flow to be related to changes in use that exceed specific levels designated important from a management perspective. Focused group surveys will be conducted with knowledgeable stakeholder groups to help determine hydrologic needs associated with

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each use. The ultimate flow-use relationships will be based on the stakeholder input, expert judgment, and/or empirical relationships.

Deliverables: Draft and final technical memos summanzmg non-aquatic life beneficial uses, flow-use relationships and the associated flow targets

necessary for their support.
Tagged Passions:grocery

Activity 3: Aquatic Life Beneficial Use Assessments. This activity will involve applying the Tier 2 California Environmental Flows Framework (CEFF)

for the LA River. The State's Tier 2 framework includes the following basic steps, that will need to be evaluated and possibly adapted for their application to the LA River:
Tagged Passions:environment and watershed

I. Assess hydrologic baseline conditions 2. Identify priority ecological endpoints of management concern 3. Determine flow-ecology relationships for

priority ecological endpoints 4. Determine appropriate hydrologic and ecologic tools for analysis

Task 3A: Assess hydrologic baseline conditions. The LA River has been the subject of past and ongoing hydro logic studies by entities including the

City, Colorado School of Mines (CSM)/UCLA, Cities of Glendale and Burbank, and the United States Army Corps of Engineers. In addition, there are a range of past reports an analyses ranging from the 1962 Final Report of Referee for the Upper LA River Area to the recent Enhanced Watershed Management Plan (EWMP). This task will compile and review results from existing hydrologic studies to determine existing conditions relative to ecologically relevant hydrologic metrics. Data gaps associated with differences in the objectives of past studies relative to the goals of this study will be identified to guide subsequent hydrologic analysis.
Tagged Passions:watershed, education, and military

Deliverables: Summary of baseline hydrology and identification of data gaps

Task 38: Identify priority ecological endpoints of management concern. The CEFF uses benthic invertebrates and fish as the primary ecological

endpoints, largely because of the large amount of data on these organisms. However, other groups, such as amphibians, birds, or riparian habitat may be important for the determination of flow criteria for the LA River. This task will identify key ecological endpoints and their locations in the river, and prioritize them based on stakeholder interest, relevance to the goals of the study, and availability of data and analytical tools. Hydrologic needs of each species or habitat will be compiled to support future analysis of flow- ecology relationships.
Tagged Passions:watershed

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Deliverables: Ranked list of priority ecological endpoints and summary of available data on species distributions and flow-ecology relationships

Task 3C: Determine flow-ecology relationships and targets for stream and riparian endpoints. This task will focus on developing ( or refining) the

conceptual flow- ecology models and targets for riparian ecological endpoints. This task will provide targets for organisms for which the basic flow-ecology relationships have already been ( or are currently being) developed as part of an ongoing project on the LA River; specifically, benthic invertebrates and focal vertebrate species identified as part of the ongoing Regional Board project investigating climate change induced flow changes on instream vertebrate communities (3 fish, 2 birds, I reptile, I amphibian). The conceptual models outline , the key flow characteristics, seasonality, and desired variability necessary to support the priority ecological endpoints. Flow targets build from flow-ecology relationships by identifying thresholds of response that can serve as quantitative management criteria. They form the foundation for quantitative analysis of flow needs and provide an important platform for discussion among the stakeholders of where analysis should be focused.
Tagged Passions:grocery, environment, and watershed

Deliverables: Flow-ecology models and preliminary flow targets for each reach of the LA River, based on benthic invertebrate and focal vertebrate

communities
Tagged Passions:grocery and watershed

Task 3D: Determine flow-ecology relationships and targets for non-riverine ecological endpoints. This task will expand the analysis of flow-ecology

relationships to include additional habitats and species, specifically those associated with emergent marsh habitats and tidal flats located near the mouth of the LA River. Similar to Task 3C, this task will develop the conceptual relationships between hydrologic properties and probability of occurrence for marsh and estuarine species. These relationships will be used with hydrologic analysis to produce putative flow-ecology targets for these additional ecological endpoints.
Tagged Passions:grocery and watershed

Deliverables: Flow-ecology models and preliminary flow targets for emergent marsh and estuarine habitats and species of the LA River.

Tagged Passions:grocery and watershed

Activity 4: Applying CEFF and Evaluating Management Scenarios. The CEFF will be applied to assess the effects of wastewater reuse and other flow

management actions on aquatic and non-aquatic life uses in the LA River. Scenarios that will be analyzed will be developed in coordination with the project's technical advisory and stakeholder committees.
Tagged Passions:sewer and watershed

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Task 4A: Determine appropriate hydrologic tools and update modeling for analysis. The existing hydrologic model for the LA River watershed will be

enhanced to accommodate the goals of the study. CSM has an established hydro logic/storm water model for the LA River watershed that was previously implemented for the LA Sustainable Water Project. The model will be discretized to improve spatial resolution, expanded to include a reach hydraulic model, and refined with new data and information to provide baseline daily flows for all applicable reaches of the LA River. These baseline flows will be used in subsequent tasks to assess potential effects of flow modification.
Tagged Passions:utility, Utility, water, watershed, and stormwater

Deliverables: Hydrologic_ and hydraulic models for use in scenario analysis for the LA River

Tagged Passions:watershed

Task 4B: Analyze tolerances of LA River to flow modifications. Hydrologic models will be used iteratively to evaluate how sensitive different aquatic

life and non-aquatic life endpoints are to flow alteration. The resulting tolerances will be used to define a range of flow conditions that should be considered protective for each ecological endpoint (i.e., how far can flow deviate from the defined reference targets before ecological impacts occur?). These ranges will be used to support development of preliminary flow criteria.
Tagged Passions:grocery, development, watershed, and Development

Deliverables: Flow tolerance ranges of riparian habitat, benthic invertebrates and focal vertebrate species

Task 4C: Analyze wastewater reuse scenarios. The effect of changes in discharges and flows in the LA River associated with proposed wastewater reuse

scenarios will be evaluated to determine the potential effects on the priority beneficial uses. Changes in flow associated with reduced discharges will be modeled to determine the effect on beneficial use indicators. The results will be used to produce a map of potential effect by river reach and beneficial use.
Tagged Passions:sewer and watershed

Deliverables: Maps of potential effects on beneficial uses associated with proposed wastewater reuse scenarios

Tagged Passions:sewer

Task 4D: Evaluate storm water capture scenarios. This task will involve modeling the effects of various storm water management scenarios on

ecological endpoints and assessing potential effects on proposed flow criteria. Storm water capture may occur in tributaries, storm drain conveyance systems, or on the mainstem LA River ( e.g., through use of rubber dams) and can include capturing elements of both dry season and (some) wet season runoff. Storm water capture scenarios will be developed with
Tagged Passions:utility, Utility, water, watershed, and stormwater

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